Sharp FO-175, FO-375 User Manual

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MODEL

FO-175 FO-375

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Hookup

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No. Serial No. Date of Purchase Place of Purchase

SPform046 (2Sept97)

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

SHARP SERVICE REFERRAL CENTRE

FREECALL:

DURING NORMAL BUSINESS HOURS

SHARP CORPORA TION OF A USTRALIA PTY. LIMITED

1 Huntingwood Drive, Huntingwood NSW 2148

CALL THE

FACSIMILE: (02) 9672 1210

1 800 807 820

A.C.N. 003 039 405

FOR THE SERVICING OF PRODUCTS

PURCHASED IN

CONT ACT Y OUR SELLING DEALER/RETAILER

SHARP CORPORA TION OF NEW ZEALANDLIMITED

NEW ZEALAND

OR FOR REFERRAL TO A

SERVICE CENTRE,

CALL SHARP CUSTOMER SERVICES

TELEPHONE:

FACSIMILE: 09 636 6972

Cnr Mahunga Drive & Hastie Avenue,

09 634 2059

Mangere, AUCKLAND

Important Notice: This warranty applies only to products sold in Australia & New Zealand

QUICK REF ERENCE GUIDE

INSTALLATION

Australia

New Zealand

1. Connect the handset as shown.

2. Plug the power cord int o an earthed, 230-240 V outlet.

Plug one end of the telephone line into the

LINE

socket on the rear of the fax, and the

other end into yo ur tele ph on e wall socket .

Caution : When disconnecting the fax, unplug

the telephone line before the power cord.

Connecting an answering machine and/or extension telephone

Remove the seal covering the

TEL. SET

TEL. SET socket

on the rear of the fax. Connect an extension telephone or answering machine to the

SET

socket.

2. If desired, connect an extensio n phone to the answering machine.

TEL.

SET

LINE

TEL.

TEL. LINE

TEL.

ENTERING YOUR

NAME AND NUMBER

ABC

JKL

TUV

FUNCTION

START

OWN NUMBER SET

SPEAKER key after

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

DEF

SPEED DIAL

MNO

REDIAL

WXYZ

HOLD/ SEARCH

SPEAKER

START

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Deletes highlighted letter Upper/lower case shift key Moves cursor to the left. Moves cursor to the right.

STOP

1. Press:

Display shows:

2. Press:

3. Enter your fax number (max. of 20 digits) by pressing the numb er keys.

♦If you make a mistake, press the HOLD/SEARCH

key to move the cursor back to the mistake, then enter the correct number or letter.

4. Press:

5. Enter your name by pressing the appropriate number keys as shown below.

♦To enter two letters in succession that require

the same key, press the entering the first letter.

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

Press either key one or more times to select and enter a symbol.

6. When finished, press:

QUICK REF ERENCE GUIDE

SETTING THE

DATE AND TIME

Press:

Press the

Enter two digits for the Day (01 through 31). Enter two digits for the Mont h (01 thro ug h 12). Enter four digit s for the Year (Ex: 1998). Enter two digits for the Hour (00 throu gh 23). Enter two digits for the Minute (00 throu gh 59). When finished, press:

FUNCTION

Display shows:

START key:

DATE & TIME SET

START

STOP

STORING AND CLEARING

NUMBERS FOR AUTO DIALING

1. Press:

Display shows:

Press ber.

3. Enter a 2-digit Speed Dial number (from 01 to 10 for Rapid Key Dialing, or 11 to 30 for Speed Dialing). (If you are clearing a number, go to Step 7.)

4. Enter the full telep hone /fax number.

5. Press:

6. Enter the name of the location by pressing num ber keys (max. of 20 characters). (Refer to the letter entry table in

AND NUMBER

7. Press:

FUNCTION

FAX/TEL # MODE

1 to store a number or 2 to clear a num-

START

ENTERING YOUR NAME

START

STOP

SENDING DOCUMENTS

Place your document (up to 10 pages) face down in the document feeder.

Normal Dialling

1. Lift the handset or press

SPEAKER

2. Dial the fax number.

3. Wait for the reception tone (if a person answers, ask them to press their Start key).

4. Press:

START

Rapid Key Dial ling

Press the appropriate Rapid Key. Transmission will begin automati cally.

Speed Dialling

1. Press:

SPEED DIAL

2. Enter 2-digit Speed Dial number.

3. Press:

START

RECEIVING DOCUMENTS

FAX

TEL

20-FEB 10:30

TEL/FAX

RECEPTION

Press:

MODE

FAX mode: The fax automatically answers on two

rings and receives the incoming document.

TEL/FAX mode: The fax automatically answers

and receives incoming documents. Voice calls are signalled by a special ringing soun d.

TEL mode:

RECEIVING

ANS. mode: Select this mode when you turn on

an answering machine connected to the fax.

20-FEB 10:30

Fax tone

ANS.

FAX

TEL

ANS.

TEL/FAX

FAX

TEL

ANS.

TEL/FAX

FAX

TEL

ANS.

TEL/FAX

START

Introduction

Welcome, and thank you for choosing a Sharp facsim ile! The features and specificat ions of your new Sharp fax are shown below.

Automa tic dialling Rapid Key Dialling: 10 numbers

Speed Dia ll ing : 20 numb ers

Fax paper Initial starter roll (included with fax machine):

10 m roll Recommended replacement roll: FO-40PR6 50 m roll

Automatic document feeder

Paper cutting me thod: FO-175: Tear off by hand

Modem speed 9600 bps with automatic fallback to 7200, 4800,

Transmissi on time * Approx. 15 seco nds (Sha rp speci al mode) Display 16-digi t LCD disp lay Reception mode s FAX, TEL, TEL/FAX, ANS. Resolutio n Horizontal:

Recording syste m Thermal recording Halfto ne (gr ey scal e) 64 levels

* Based on ITU-T Test Chart #1 at standa rd re solu tion in Sharp specia l mode , excluding time for protocol signals (i.e., ITU-T phase C time only).

10 sheets m ax .

FO-375: A u tomatic cu tter

or 2400 bps

8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine/Halfto ne: 7.7 lines/ m m Super fine (transmission only): 15.4 lines/mm

Applicable telephone line Public switched telephon e networ k Compatibility IT U-T (CCIT T ) G3 mode Configuratio n Half-duplex, desktop transceiver Compression sche me MH, MR, Sharp Scanning method Sheet-feeder CIS (Co ntact Im age Sensor) Effective pri nting width 210 mm max. Input document size Autom atic feeding:

Width: 148 to 216 m m Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 m m Length: 140 to 600 mm

Effective scanni ng width 210 mm max. Contrast control Automatic/Dar k sel ec table Copy function Standard Telephone function Standard (Ca nnot be used for incom ing/outgoin g

if power fails )

Power requirements 230-240 V AC, 50 Hz Operating temperature 5 to 35°C Humidity Maximum : 85 % Power consumption Stand-by: 5.1 W

Maximum: 120 W

Dimensions Width: 3 0 8 mm

Depth: 256 mm Height: 138 mm

Weight FO-175: App rox. 2.5 kg

FO-375: App rox. 2.6 kg

As a part of our policy of continuous improv em ent, SHARP rese rve s the right to make desig n and specifi cati on c han ges fo r product impro vem ent without prio r notic e. Th e perfor ma nce spe cific at ion fig ure s indi ca ted ar e nomina l va lu es of pr oduc ti on un it s. T he re m ay be some de vi at ion s from the se values in ind ivi dual units.

Important safety information

• For your safety, if any of your equipment is not operating properl y or should any

physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then t he power line and r eturned to a SHARP authorised Service Centre for inspection, repair, or disposal.

• In Australia, installing or modifying telephone lines should only be done by an

ACA licensed serviceman. In New Zealand, installing or modifying telephone lines shoul d be done i n accor dan ce with Tele com wir ing prac tice s.

• Do not disassemble this machin e or attempt any procedures no t described in this

manual. Refe r all servic in g to qualifi ed service personne l.

• This machine must only be conn ected to a 230-240 V, 50 Hz, g rounded ( 3-prong)

outlet. Connecting it to any other kind of outlet may damage the machine.

• Do not install or use the machine near water, or when you are wet. Take care

not to spill any liquid s o n the ma ch ine .

• Unplug the machine from the power outlet and telephone socket and consult a

qualified se rvi ce represe nta ti ve if any of the follo wing situ at ion s occur:

- Liquid has been spilled into the ma chi ne or the mach ine has be en expo sed to rain or water.

- The machine produc es od ors, smo ke, or un usua l noises.

- The power cord is fray ed or damag ed.

- The machine has been droppe d or the housing damag ed.

• Do not allow anyt hi ng t o r est on the power co rd, and do not i nst al l the m a chi ne

where people may walk on the powe r cord.

• Never insert objects of any kind into slots or ope nings on the machine. This co uld

create a risk of fire or elec tric sh ock. If an obj ect fall s int o the mach ine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machi ne on an unstab le cart, stand or table. Th e machine co uld

be seriously dama ged if it falls.

• Never install telep hone wiring durin g a light ni ng sto rm .

• Never install telephone jacks in wet locations unless the jack is specifically

designed for wet location s.

• Never touch uninsula te d tele pho ne wires or ter mina ls unl ess t he tel ep hone line

has been disconn ecte d at the network i nterface.

• Use caution when insta llin g or modifying telepho ne line s.

• Avoid using a teleph one (othe r than a cor dle ss t ype ) durin g a n ele ctric al st orm .

There may be a remo te risk of electri c shoc k from lightning.

• Do not use a telephone to report a gas lea k in the vic ini ty of the leak.

• The socket-outlet must be installed near the equipment and must be easily

accessible.

Important:

•• This fac sim i le ma chi ne is not desi gne d for use on a line which ha s cal l

waiting, call forwa rdi ng, or cert ain oth er special servic es offere d by your telephone comp any . If you attem pt to use t he fax mac hin e on a telep hone line using any of these servi ce s, you may ex per ience err ors dur ing transm issi on and reception of facsimile messages.

•• This fax machine is not compatible with digital telephone systems.

•• This FO-175/375 is designed to operate in Australia and New Zealand only.

WARNING NOTICE:

NO calls can be made to or fro m this fa x during a main s power failur e. WARNING  Australian Com m uni cati ons Aut hor ity (ACA) regul at io ns

state that no un aut hor ise d cha nge s or m odificatio ns to this e qui pment are permitted.

Note: Complies with ACA and NZ TELE COM standa rd AS/NZS35 48 regarding emissi on of e lect rom ag netic inter fer enc e.

These limits ar e design ed to prov ide reasona bl e protect ion against interfer ence in an install ation. This equ ipm e nt ge ne rat es, use s and c an ra di at e radio frequ enc y en erg y and , if not instal led and used i n accor dan ce with the instructions, may cause interfer enc e. However, there is no guarantee that interfer ence will not occu r in a part ic ular installat io n.

If this equip me nt does cause inter ference to radio or tel ev isi on re ce pti on, which can be det erm i ned by tur nin g the equ ipm e nt of f and on, the user is encourage d to try t o cor rect t he inte rference by one or more of the fol lowi ng measures:

 Reorient or re loc at e t he re ce iv ing ant enn a.  Increase the sepa ration bet wee n th e eq uip me nt and the rece iv er.  Connect t he e qui pm ent to an outlet on a diff ere nt cir cui t t o tha t whi ch

the receiver is connected.  Consult the deale r or an exp eri en ce d radio/ T V tec hni cian for he lp. For Australia: The Ringer Equivalence Number (RE N) for t his e qui pm ent is

written on t he ba ck of the machine. The sum of all the Ringe r Equi val en ce Numb ers (R EN’ s) on you r tele phon e line should not exceed 3 to assure correct servic e from your telepho ne company.

Table of Contents

1 Installation 1

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Original Document Suppo rt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Paper Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Loading the Fax Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . 13

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

2 Sending Documents 21

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Resolution and Contr ast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Sending a Fax by Normal Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Sending a Fax by Automati c Diall ing. . . . . . . . . . . . . . . . . . . . . . . . . . 29

3 Receiving Documents 38

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Using ANS. Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

4 Making Copies 42

5 Making Telephone Calls 43

6 Answering Machine Connection 45

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Activating the Answering Machine Connecti on . . . . . . . . . . . . . . . . . 47

7 Special Functions 48

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Distinctive Ring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Blocking Reception of Unwanted Faxes. . . . . . . . . . . . . . . . . . . . . . . . 55

Polling (Req uesti ng a Fax Transm iss ion ). . . . . . . . . . . . . . . . . . . . . . . 57

Timer Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

8 Option Settings 62

9 Printing Reports and Lists 68

10 Maintenance 72

11 Troubleshooting 74

Problems and Sol utions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Index 83

Chapter

Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Handset

1. Installation

If any are missing, contact your d ealer or retailer.

Rapid key labels

Operation manual

Handset lead

Fax pap er (sample roll)

Rod (For FO-17 5 only)

Paper tray (FO-375 only)

Telephone line cord

Adapter (for Australia)

Adapter (for New Zealand)

Business products dealer installation report

A Look at the Operation Panel

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

TEL FAX

TEL/FAX

RECEPTION

MODE

DOWN VOLUME UP

ANS.

SPEED DIAL

REDIAL

HOLD SEARCH

SPEAKER

RESOLUTION FUNCTION

10/POLL

STOP

COPY/HELP

START

Display

This displa ys messages and promp ts dur ing oper ation and pr ogra m ming.

PANEL RELEASE

Pull this release t owar d you t o open the operat io n pan el.

RECEPTION MODE ke y

Press this key to select the recep ti on m ode . An arrow in the displa y wil l point to the current ly sele ct ed rece pt ion mod e.

FUNCTION key

Press this key to select variou s spec ial fun ction s.

A Look at the Operation Panel

RESOLUTION key

Press this key to adjust t he resol uti on a nd co ntr ast befo re sendi ng or c opyi ng a documen t.

VOLUME keys

Press these keys to adjust the volum e of the speak er whe n the SPEAK ER key has been pressed, or the vol um e of the ring er at all othe r ti mes.

STOP key

Press this key to stop op erati ons be for e they are com plete d.

Number keys

Use these keys t o dia l numb ers, and enter num ber s and l et te rs duri ng number/n am e storing procedure s.

SPEED DIAL key

Press this key to dial a 2-digit Speed Dia l numbe r.

REDIAL key

Press this key to autom atic ally redi al the last num ber dia lled .

SPEAKER key

Press this key to hear the li ne and fa x tones th roug h the speake r bef ore sending a docum ent , or diall in g a voice num be r. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

1. Installation

HOLD/SEARCH key

Press this key to search fo r an automa ti c dialli ng nu mb er, or, during a phone conversat ion , press th is ke y to put th e other party on ho ld.

Rapid Dial Keys

Press one of these key s to dial a fax or voice number autom at ical ly. (Note that you must attac h th e Rapid Key la be ls. )

START key

Press this key to send or recei ve a docu ment manua ll y when off hook.

COPY/HELP key

When a docu me nt is in t he fe ed er, press thi s key to make a co py. At an y oth er time, press this ke y to prin t out the Help Li st, a quick ref ere nc e gui de to the operatio n of you r fax .

Connections

Points to keep in mind w hen setting u p

Do not place the machine in dire ct sunlight.

Keep dust away from the m achine .

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensat io n may form on the scannin g gla ss, prevent in g proper sc ann ing of documen ts for transmission. To remove the condensation , t urn on the power and wait approxim ately two hours befor e usi ng the machin e.

Handset

Connections

Connect the handse t as shown and place it on the handset rest. ♦ The end s of the handset lead are identical, so they will go into either

socket.

Make sur e t he handset cord goes into the unmar ked socket on the side of the machine!

1. Installation

Use the handset to make ordinary phone calls, or to trans m it and receive documents manually.

Connections

Power le a d

Plug the power l ead into a 230-24 0 V, 50 Hz, earthe d (3-pron g) AC out le t. ♦ Caution: When disconnecting the fax, unplug the telephone line cord

before unplugging the power lead.

♦ Caution: The mains outlet (socket outlet) should be installed near the

equipment and be easily accessable.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Moving your fax and reconne c ting

Should it be necessary to move your fa x to a new locati on, fi rst disconnect the telephone line c ord be for e discon nec ting t he po wer lea d. When reconnect in g, it is necessa ry to connec t the power lead befo re conne ct in g the telephone line cord.

Telephone li ne c ord

Connections

Insert one end of the telephone line cord into the adapt er. Inse rt the other en d of the line c ord into the socket on the back of th e fa x marke d TEL. LINE. Plug t he a dap te r into the tele ph o ne s oc ket on the wall .

For Australia

For New Zealand

TEL. SET

TEL. LINE

1. Installation

Be sure to inser t the telep ho n e lin e cord into the

TEL. LINE socket. Do not insert it into th e TEL. SET socket.

Comments:

•• Your fa x is set for t one diall ing . If you ar e on a pulse only dia l l ine , you must

set the fax for pulse dialling by chan gin g Opti on Se tt ing 7. Thi s proc edu re i s described in Chapt er 8, "Opt ion Settin gs".

•• If you inte nd t o use a com put er fax mode m on the sam e phone lin e, you m ust

reset Optio n Setti ng 14 (Fa x Sig nal Rec ei ve ) to NO in orde r to preve nt transmission a nd rece ption e rror s. Thi s proc edu re is desc rib ed in Cha pte r 8, "Option Settings".

Connections

Extension phone (optional)

If desired, you can conne ct an extensio n phon e to the TEL. S E T socket on the fa x.

♦ To connect an answering machine to your fax, see Chapter 6, Answering

M achine Connection.

Remove the seal covering the TEL. SET socket.

Connect the extension phone line to the TEL. SET socket.

TEL. SET

TEL. LINE

Important: In New Zealan d, not all standar d telephones and answering machines wi ll respond to inc om ing ringing when connected to the ex tensio n socke t of the e quipment.

Original Document Support

Loading the Fax Paper

Rotate the original document sup port so that it points stra igh t out .

Paper Guide (FO-375 only)

Attach the pap er guide by insertin g the end s int o the hol es in the front of the fax as shown.

Loading the Fax Paper

Your fax machine prin ts incoming faxes on a special kind of paper called thermal paper .

1. Installation

The fax’s prin t head creates text and im ages by applying heat to the thermal paper.

Note: The power must be on (plu g in the power cord) when loading fax paper in the fax machine.

Pull the release marked PANEL RELEASE toward you and open the operation panel.

Loading the Fax Paper

Remove the packing paper from the paper compartment.

Remove cardboard and tape

FO-175 only: Make sure the ends of the guide wire are inserted in the holes. (If the guide wire is not inseted correctly, out-of-paper detection will not be possible.)

FO-175 only:

Remove the tape

Unwrap the roll of fax paper and place it in the compartment.

•• Important: The roll must be placed so that the leading edge of the paper

unrolls as shown. (The paper is only coated on one side for printing. If the roll is placed backwards, the paper will come out blank after printing.)

YES

NO!

Loading the Fax Paper

FO-175 only: First ins e rt t he s pool shaft into the pape r ro l l a nd th en set the spool shaft ends into the slots on each side of the paper comp artm ent.

Insert the leading edge of the paper into the paper inlet. Continue to push the paper through the inlet until it comes out of the opening in the front of the fax.

FO-175 only : The paper should pass ove r the top of the guide wire.

Paper inlet

The paper will reappear here. Make sure it is aligned betwe e n th e ar rows on each side of the guide, and then passes under the plat e and out the front of the fax.

1. Installation

Close the operation panel, making sure it clicks into place.

Press here to close

Click!

Loading the Fax Paper

FO-175: A short length of the fax paper will feed out. Grasp the paper by the edge and pull upward to tear it off.

FO-375: A short length of the fax paper will feed out and be cut off. (If this doesn’t happen, repeat the load ing procedure.)

Note: The FO-375 has a built-in anti-curl mechanism that will help to reduce paper curling problems. The anti-curl mechanism is more effective at the beginning of the paper roll and less effective toward the end.

Replacing the fax paper

When the paper runs out, OUT OF PAPER will appear in the display. Receptio n and copy ing will no longe r be possibl e. T o repla ce the pape r, fir st take out the old roll , then loa d th e ne w roll as de scri bed above.

To assure a long life for your fax and obtai n the best reprod uct io n quali ty, we recom mend t hat you use the followi ng Sha rp fa x (t her ma l) pape r whi ch i s avail abl e from your dealer :

FO-40PR THERMAL PAP ER (50 m roll)

♦ The use of any other paper may result in poor copy quality and excessive

build-up of residue on the head. This is due to the different thermal reactive characteristics of each manufacturer’s paper.

Handling fax pape r

Do not unpac k th e pa per unti l yo u are rea dy t o use it. It may bec om e discolo ured if:

♦ It is sto red at high humidity or high temperature. ♦ It is expo sed to direct sunlight. ♦ It comes in contact w ith glue, thinner, or a freshly copied blueprint. ♦ A rub ber eraser or adhesive tape is used on it, or it is scratched.

Entering Your Name and Number

Entering Your Name and Fax Number

1. Installation

Before you can begin using your fa x, you ne e d to e nt er your nam e a n d th e telephone number of your fax. You also need to set t he dat e an d tim e.

3 key

# key

FUNCTION key

Once you ent er this information, it will automa tica lly appear at the top of each fax page you send.

STOP key

START key

Press these keys:

The display will show:

Press the # key twice:

FUNCTION

ENTRY MODE

The display will show: OWN NUMBER SET

Entering Your Name and Fax Number

Press the START key.

The display will show: ENTER FAX #

Enter your fax number by pressing the number keys. Up to 20 digits can be entered.

•• To insert a space between digits, pres s the # key. To inser t a "+", press

the * key.

•• If you make a mistake, press the HOLD\SEARCH key to move the

cursor back to the mistake and then enter the correct number. The new number will replace the old number.

Example:

Press START to enter the fax number in memory.

START

The display will show:

Cursor: A dark squar e mark in the di spla y that indica tes wher e a numb er or letter will be entered.

ENTER YOUR NAME

Entering Your Name and Number

Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered.

•• To enter two letters in succession that require the same key, press the

SPEAKER key after entering the first letter to advance the cursor.

1. Installation

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

A = B =

C =

D =

E =

F =

G =

H =

I =

ABC

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

DEF

SPEED DIAL

SPEAKER

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the

GHI

PQRS

MNO

JKL

TUV

WXYZ

REDIAL

HOLD/ SEARCH

letter highlighted by the cur sor. Press this key to change cas e. Press this key to move the

SPEAKER

cursor t o the left. Press this key to move t he

cursor to the right.

Press either key repeat edly t o selec t one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}→←

Press the START key to save your name in memory.

The display will show:

Press the STOP key to return to the date and time display.

SECURITY SELECT

START

STOP

Setting the Date and Time

The date and time appear in the display and report s, and ar e pr in te d at the top of every page you tran smit.

3 key FUNCTI ON key

STOP key

key

Press these keys:

The display will show:

Press the * key three times.

The display will show:

Press the START key.

•• The currently set date will appear in the display.

FUNCTION

ENTRY MODE

DATE & TIME SET

START key

START

Setting the Date and Time

Enter a two-digit number for the day ("01" to "31").

Example: th e 5t h

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

•• To correct a mistake, press the SPEED DIAL key to move the cursor

back to the mistake, and then enter the correct number.

1. Installation

Example: January

Enter the year (four digits).

Example: 1998

Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

Example: 9:25

Press the START key to start the clock.

The display will show:

STAR T

STORE JUNK #

Press the STOP key to return to the date and time display.

STOP

Selecting the Reception Mode

Your fax has four mode s for re ce iv ing inc om ing calls and fa xes: TEL mode:

This is the most conveni en t mode for re ceivi ng ph one calls. You can also receive faxes; ho weve r, all call s mu st fi rst be answe re d by pi cking up the fax’s handset or an extensi on ph one conn ecte d to the same line.

FAX mode: Select this m ode when yo u onl y want to rece iv e faxes on your line. The fax will automati call y answer all cal ls and rec eive incom ing faxes.

TEL/FAX mode: This mode is con ven ie nt fo r rec ei vi ng bot h fa xes a nd voi ce call s. W he n a call comes in, the fax will detec t whether it is a voice call (incl udi ng m an ually dialled fax transmissions), or an autom atic ally dial led fa x. If it is a voice call , the fax will make a special ringi ng sound to alert you to answer. If it is an automatical ly dia lled fax tr ansm ission, reception will beg in auto mati call y.

ANS. mode: Select this m ode when an answe ri ng m ac hin e is conne ct ed as expla ine d in Chapte r 6, Answering Machine Connection, and you want the answering machine to answer all calls. This allows you to receive both voi ce message s and faxes whil e you are out.

Setting the reception mode

1. Installation

Press the RECEPTIO N M ODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

RECEPTION MODE

20-FEB 10:30

For more information on receiving faxes in TEL, TEL/FAX mo de and FAX mode, see Chapter 3, Receiving Documents. For more informa ti on on usi ng ANS. mode, see Chapter 6.

TEL/FAX

FAX

TEL

ANS.

FAX

TEL

ANS.

FAX

TEL

ANS.

FAX

TEL

ANS.

Volume Adjustment

You can adjust the volume of the speake r and ringer using the and DOWN keys on the operation panel.

Volume Adjustment

1. Installation

Spea ker

Press the SPEAKER key.

Press the UP or DOWN key.

DOWN

DOWN key

SPEAKER

UP key

Display:

SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

When the display shows the desired volume level, press the SPEAKER key to turn off the speaker.

SPEAKER

Volume Adjustment

Ringer

Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.)

•• The ringer will ring once at the selected level, then the date and time will

reappear in the display.

DOWN

If you selected RINGER OFF: OK?, press the START key.

Display:

RINGER: HI GH

RINGER: MI DDLE

RINGER: LO W

RINGER OFF: OK?

START

Silent ring fax detection sy stem

You can also set your fax machin e to recei ve fa xe s sile nt ly, but rin g to ale rt you to a voice call. To do so, set the ringer volume to OFF and set the receptio n mode to TEL /FAX. When a voice call comes in , a special ri nge r on the fax will ring . Note that exten sion telep hone s wil l not rin g.

Note: During intial ringing before the fax picks up the call, the fax will be silent but extension telephones will ring.

Sending

Chapter

Transmittable Documents

Size and weight

Documents

The size and wei ght of documen ts that you can load i n the document fee de r depend on whet he r you l oad one page at a time or seve ra l pages a t onc e.

Loading one page at a time:

Minimum size

148 mm

Minimum weight

52 g/m²

140 mm

Maximum size

Maximum weight

216 mm

600 mm

157 g/m²

Loading seve ra l pages at onc e:

Minimum size

148 mm

Maximum size

216 mm

2. Sending

Documents

Minimum weight

52 g/m²

140 mm

Maximum weight

80 g/m²

297 mm

Transmittable Document s

Note: Letters or graphics on the edges of a document will not be scanned.

Letters in the shaded area will not be scanned.

4 mm

Other restrictions

♦ The scann er cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink , glue, and correcting fluid on documents must be dry befo re they

pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents w hich are patched, taped, torn, smaller than the minimum

size, carbon backed, or easily smudged should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will autom at ic al ly fe ed int o the ma ch ine sta rti ng f r om the bott om pag e.

♦ If you need to send or copy more than 10 pages, place the additional

pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If you r document consists of several large or thick pages which mus t be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

2. Sending

Documents

Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

•• The feeder will draw the leading edge

of the document into the machine. The display will show:

READY TO SEND

Adjust the resolution an d/or contrast setting (if desired) as explained in the section Resolution and Contrast, then dial the receiving machine as explained in Sending a Fax by Normal Dialling.

RESOLUTION

Loading the Document

Removi ng a document from the feeder

If you ne e d to remove a docum ent from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Pull the release marked PANEL RELEASE toward you and open the

operation panel.

Remove the document.

Close the operation panel, making sure it clicks into place.

Click!

Resolution and Contrast

If desired, you can adjust t he re sol uti on a nd co ntr ast befo re se ndi ng a document.

Resolution and Contrast

The default reso lu tion setting is STANDARD and the defa ult co nt ra st setting is AUTO.

You must adjust the settings each time you don’t want to use the default sett ings.

Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.

Resolution settings

STANDARD: Use STANDARD for ordinary documents. This setting

gives you the fastest and most economical transmission.

FINE: Use FINE for documents containing small letters or fine

drawings.

SUPER FINE: Use SUPER FINE for documents containing very small

letters or very fine drawings.

HALF TONE: Use HALF TONE for photographs and illustrations. The

original will be reproduced in 64 shades of grey.

2. Sending

Documents

Note: In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Contrast settings

AUTO Use AUTO for normal documents. DARK U se DARK for faint documents.

Resolution and Contrast

Load the document(s).

•• The document must be loaded befor e

the resolution and contrast can be adjusted.

Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display.

•• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

RESOLUTION

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the SPEAK E R ke y ) and dial by pressing the num be r keys.

♦ I f a person answers, you can talk with them through the handset before

sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the other

fax machine is responding.

Load the document(s).

The display will show:

READY TO SEND

•• Set the resolution and/or contrast if

desired.

RESOLUTION

2. Sending

Documents

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number of the receiving machine by pressing the numeric keys.

GHI

PQRS

SPEAKER

ABC

DEF

JKL

MNO

TUV

WXYZ

4 7

Sending a Fax by Normal Dialling

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

•• If the other party answers, (lift the

handset if the SPEAKER key was pressed) ask them to pres s their START key. This causes the receiving machine to issue a reception tone.

When you hear the reception tone, press the START key. Replace the handset if you used it.

•• When transmiss ion is completed, the

fax will beep once.

Beep

START

Using the REDIAL ke y

You can press the REDIAL key to redi al the last num ber dialle d. To se nd a documen t, procee d fro m Step 4 of Norm al Dialli ng. Not e that the spea ker will be automatical ly activ ated whe n you press the REDIAL.

Facsimil e recepti on tone : Thi s is a pronoun ce d, high -pi tc hed tone tha t the receivin g mach ine send s to the transm i tt ing machi ne to indic at e that it is ready to receive.

Sending a Fax by Automat ic Dialling

Sending a Fax by Automatic Dialling

You can dial a fax or telephone num ber by si mp ly pressi ng a Rapi d Key, or by pressing the SPEED DIAL key and enteri ng a two-di gi t numbe r.

♦ To us e Automatic Dialling, you must first store the full fax or telephone

number in your fax machine.

♦ When you store a fax or telephone number, you select a two-digit Speed

Dial number for it. 30 Speed Dial numbers are available.

2. Sending

Documents

Speed Dial numbe rs 01 through 10 are for Rapid Key (one- touch) Dialling.

Speed Dial numbers 11 throu gh 30 ar e for dialling with the

SPEED DIAL key.

Attach ea ch st r ip of Rapid Key labels between the Rapid Keys.

SPEED DIAL

SPEED DIAL key

Rapid keys

START

1 1

When you store a number in a Rapid Key, write the name of the party on the label.

Sending a Fax by Automatic Dialling

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

The display will show:

Press 1 to select SET.

The display will show:

Enter a two-digit Speed Dial number by pressing the number keys (01 to 10 for Rapid Key Dialling, 11 to 30 for Speed Dialling).

Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses). (Note: A space cannot be entered.)

•• Press the SPEED DIAL key to clear a mistake.

•• If a pause is req uired between any of the digits to access a special service

or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

FUNCTION

FAX/TEL. # MODE

FAX/TEL. # SET

ENTER SPEED #

(Example)

Press the START key.

START

(Example)

Sending a Fax by Automat ic Dialling

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 10 characters can be entered.

•• If you don’t want to enter a name, skip this step.

•• To enter two letters in succession that require the same key, press the

SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

A = B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

SPEAKER

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

2. Sending

Documents

Press the START key.

Return to Step 3 to store another number, or press STOP to exit. If the

START

number will be used for Rapid Key Dialling , yo u can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

Note: To confirm that Automatic Dialling numbers have been stor ed correctly, print out the Telephone List. The procedure fo r doing this is explained in Chapter 9, Printing Reports and Lists.

Storing area codes and a cc es s codes

You can also store an area code or access c ode in a Rapid Key or Spee d Dial number. To use this number to dial, see Chain Dialing in Chapter 5, Making Telephone Call s.

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.

Sending a Fax by Automatic Dialling

Clearing numbe rs

Press these keys:

The display will show:

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the number keys.

Press the START key.

Return to Step 3 to clear another number, or press STOP to exit.

FUNCTION

FAX/TEL. # MODE

START

STOP

Step 3 or

(Example)

Making change s

To make changes in a number pre vio usly store d, repea t the sto rin g proc ed ure . Select the Spee d Dial nu mb er fo r whic h you want to make cha nge s in St ep 3, and then change the num ber and/ or na m e when the y appea r in the displ ay (Steps 4 and 6, respectively).

♦ A lithium battery kee ps autom ati c dialling num ber s in memo ry

The machine uses a lithi um batte ry to keep autom at ic dia ling nu mb ers a nd other progra mm ed dat a in mem ory whe n the power is t urne d off . Batter y power is consum ed prim aril y when the power is off. Wit h the power kep t continuousl y off , the life of the battery is abo ut 5 years. If the battery di es, have your deale r or reta il er repl ace it. Do not try to replace it you rsel f.

Sending a Fax by Automat ic Dialling

Rapid Key Dialling

If the numbe r you want to dial has be en st ore d for Aut om at ic Dia ll ing as a Speed Dial numb er from 01 to 10, you can dial it by pressi ng th e correspondi ng Ra pi d Key.

Load the document(s).

The display will show:

READY TO SEND

•• Set the resolution and/or contrast if

desired.

Press the Rapid Key corr esponding to the desired Speed Dial number.

•• The name of the receiving party wil l

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

RESOLUTION

2. Sending

Documents

•• The document will be automatically

transmitted once the connection is made.

Example: To dial Speed

Dial number 03, press Rapid Key 03.

Sending a Fax by Automatic Dialling

Speed Dialling

Speed Dialli ng c an be used to dial any numb er t hat has be en store d for Automat ic Dialling.

Load the document(s).

The display will show:

READY TO SEND

•• Set the resolution and/or contrast if

desired.

Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number k eys.

•• To enter numbers 1 through 9, first

enter 0 and then the number.

SPEED DIAL

RESOLUTION

2 0

Check the display. If the name or number shown is correct, press the START key. (If not, press the STOP key and then repeat Step 2.)

(Example)

START

Sending a Fax by Automat ic Dialling

Direct Keypad Dialling

You can also enter a full num be r with the numbe r key s and t hen press the START key to begin dialli ng. You can use this meth od to dial a full number when you don’t need to spea k to the other party before fa xin g.

Load the document(s).

The display will show:

READY TO SEND

2. Sending

Documents

•• Set the resolution and/or contrast if

desired.

Enter the number of the receiving machine by pressing the numeric keys.

•• If a pause is required between any of

the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is correct, press the START key.

•• If it is not correct, pres s the STOP key

to backspace and clear one digit at a time, and then re-enter the correct digit(s).

RESOLUTION

GHI

PQRS

START

ABC

JKL

TUV

DEF

MNO

WXYZ

Sending a Fax by Automatic Dialling

Using the HOLD\SEARCH ke y

If you don’t remembe r the Rapid Ke y or Speed Dial num ber in which you have store d a pa rt ic ula r fa x num be r, you ca n sea rc h for t he nu mb er by following the steps bel ow. Once you ha ve found the num ber , you can dial it and transm it the lo aded doc um en t by simp ly pr essi ng th e START key.

Load the document(s).

The display will show:

READY TO SEND

•• Set the resolution and/or contrast if

desired.

Press the HOLD\SEARCH key and press 1 key.

Enter the first letter of the stored name by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press

•• If you don’t remember the first letter,

go to Step 4 (you will scroll through the list from the beginning).

RESOLUTION

HOLD

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

•• If a name wasn’t stored for the number,

press 0. This will cause numbers, not names, to appear when you scroll.

Press the # key or the * key to scroll through the names (numbers if you pressed 0) . Stop when the desired name appears in the display.

•• If no names have been stored that begin

with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Sending a Fax by Automat ic Dialling

2. Sending

Documents

Press the START key. The document will be automatically transmitted once the connection is made.

START

Automatic redia ll ing

If you use autom atic diall ing (inclu din g Dire ct Keypad Di alli ng) a nd th e line is busy, the mach ine will autom a ti call y redia l the num be r. Up to 2 redi alli ng attempts will be made at intervals of 5 minutes.

♦ To stop automatic redialling, press the STOP key.

Receiving

Chapter

Using TEL/FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

RECEPTION MODE

TEL/FAX

When the reception mode is set to TEL/FAX, your fax automa ti cally answe rs all calls on 2 rings. After answe ri ng, your fax moni to rs the line fo r about 5 seconds to see if a fax tone is bein g sent .

♦ If your fax detects a fax tone (this means that the call is an automatically

dialled fax), it will automatically begin reception of the incoming document.

♦ If you r fax doesn’t detect a fax tone (this means that the call is a voice

call or manually dialled fax), it will make a ringing sound (called ps eudo ringing) for 15 seconds to alert you to answer. If you don’t answer within this time, your fax will send a fax tone to the oth er machine to allow the calling party to send a fax manually if they desire.

Comments:

TEL

FAX

ANS.

•• Only the fax wil l alert yo u to voice call s or m anu ally di alle d faxes by pseudo

ringing. An extensi on phone connecte d to the same line wi ll not ring a fte r th e connecti on has been made .

•• The durati on of pseud o ringin g ca n be adju ste d with Opti on Se tt ing 8. See

Chapte r 8, Opti on Setting s.

•• You can change the num ber of rings on whi ch the machine answers call s by

changing Opt ion Setting 2. (See Cha pte r 8, Option Setting s .)

Using ANS. Mode

In ANS. mode, your fax will automatically receive voice and fax message s.

Using FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

Using FAX mode

Documents

3. Receiving

RECEPTION MODE

TEL/FAX

TEL

FAX

ANS.

When the receptio n mode is set to FAX, the machi ne will automat ical ly answer all calls on 2 ring s and re ceiv e in com ing fa xes.

2 rings

Fax reception

♦ You can change the number of rings on which the machine answers calls

by changing Option Setting 2. (See Chapter 8, Option Settings.)

♦ If you pick up the handset before the machine answers, you can talk to

the other party and/or receive a document as described in Using TEL mode.

Using TEL mode

Using TEL Mode

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

When the reception mode is set to TEL, you must answer all calls using th e fax machi ne’ s hand set or an exte nsi on phone connected to the sam e lin e.

Answer ing wi th the fax’ s ha ndse t

Pick up the handset when the machine rin gs.

If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.

Beep

RECEIVING

Note: If you have set Option Setti ng

14 (Fax signal receive) to NO, press the

START key to begin reception.

TEL

TEL/FAX

FAX

ANS.

If the other party first talks and then wants to send a fax, press the START key after speaking (press your START key before the sender presses their Start key).

•• Make sure that the display shows RECEIVING, then replace the handset.

START

RECEIVING

Answering with an ex tens i on phone

Answer the extension phone when it rings.

If you hear a fax tone when you answer an extension phone, wait until your fax answers (the extension phone will go dead), and then hang up.

Beep

Phone goes dead

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). Hang up.

Using FAX mode

Documents

3. Receiving

Comments:

•• Your fa x wil l not ac ce pt the si gna l to begi n re ce pti on (5

loaded in its feeder.

) if a docum en t is

•• If you have set Opt ion Set ti ng 14 t o NO and hear a fax tone when you an swer

the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pick up the hand set , and pre ss the START key if you are on a pulse dial only phone.

•• In New Zealand, not all sta nda rd tele pho nes a nd an sweri ng m achi nes wi ll

respond to incom ing rin gin g when connec ted to the socke t of the equi pm ent .

Paper cutting

FO-175: Aft er recei vin g a doc um en t, grasp the pap er by the edge and pull upward to tear it off.

FO-375: After recei vin g a docum ent, your fax will autom atic ally cut eac h page to a length slightly longer than the original pag es.

Making

Chapter

Your fax can also be used to ma ke copi es. You can use this func ti on to ma ke a sample copy of a docum ent bef ore transm it ti ng it to se e if the resol ut ion or contrast ne ed s adj ustm e nt.

♦ The def ault resolution for copying is FINE.

Load the document(s) face down . (Maximum of 10 pages.)

The display will show:

Copies

READY TO SEND

•• Set the resolution and/or contrast if

desired. (The default setting for copying is FINE.)

Press the COPY/HELP key.

Incoming cal ls during c opyi ng

The fax go es into manual rec ep ti on m ode during copyi ng, so if a call comes in at this time, pick up the handset to answer.

To rece ive a docum ent, press the START key after c opyi ng i s fini she d. If you want to begi n rec ep ti on im m ed iate ly, pre ss the STO P key to stop copying, an d the n pre ss the START key as soon as the docum ent has fed out and the fax has re tu rned to standby mode.

RESOLUTION

COPY/HELP

Making

Chapter

Your fax can be used like a regul ar tel eph one to make and recei ve vo ice call s. ♦ To make or receiv e a phone call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Telephone Calls

SPEAKER

Dial the number using one of the following methods:

•• Normal Dialling: Enter the full

telephone number with the numeri c keys.

•• Rapid Key Dialling: Press the

appropriate Rapid Ke y .

•• Speed Dialling: Press the SPEED

DIAL key, and enter the 2-digit Speed

Dial number with the numeric keys.

Speak with the other party when they answer.

•• If you press ed the SPEAKER key, pick

up the handset to talk.

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

5. Making

Phone Calls

Making Telephone Calls

Comments:

•• While the handset of the fax is lifted (off hook), an exten sion phone

connect ed dire ctly to the fax cannot be used to spea k wit h the oth er party.

•• The fax may interru pt a voice call rece ived on a n exten sion phone if the

reception mod e is se t to ANS and th ere is a period of silence during t he conversa tion. If you are on a tone dial phone, you can preve nt this by pressing an y three keys on the phone imm edi atel y afte r you answer . (Note : Do not enter the code to activate fax reception: 5, *, *.)

Chain Diall ing

After liftin g the han dset , you can di al any combination of Normal Dia ll ing , Rapid Key Dia ll in g and Spee d Dia lling numbers. Fo r examp le , if you ha ve stored an area code or an access c ode for a special serv ice in a Rapid Key, you can press the Rapid Key fo r that area code or acc ess code, then dial the remainder of the numbe r by pressing a Rapid Key, pressing num ber keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number .

Using the HOLD/SEARCH k ey

You can use the HOLD/SEARCH key to searc h for a Rapi d Key or Spee d Dial numb er. Fir st sea rc h for t he number as described i n Using the HOLD/SEARCH key in Sending a F ax by Automat ic Dialling in Chapter 2, then pick up the handset or pre ss the SPE AKE R key. T he number wi ll be dial led auto m atical ly (do not press th e START key).

Redial

The last number called can be redial led by pressi ng th e REDIAL key (it is not necessary to pick up the handse t or press the SP EAKE R key). When the other party answers, pi ck up the hand set to talk.

Hold

You can put the other party on ho ld durin g a conve rsat io n by pressin g the HOLD/SEARCH key. When th is is do ne, they c ann ot hear you. You can put the handset back in the cradl e withou t bre aking the connection. When yo u are ready to speak with them agai n, pick up the handse t. If you did not put the handset back in the cradl e, pre ss the HOLD/SEARCH key agai n to resum e conversat ion.

Answering

Chapter

Connecting an Answering Machine

If desired, you c an conne ct an answer ing machine to your fax machine ’ s TEL. SET socke t. This wil l all ow you t o recei ve both voic e messa ge s and faxes when you are ou t.

Remove the seal covering the TEL. SET socket.

Connect the answering machine’s telephone line socket to the TEL. SET socket.

•• If desired, you can connect an extension phone to your answering

Machine Connection

machine’s extension phone socket.

To answering machine’s telephone line socket

TEL. SET

TEL. LINE

Machine

6. Answering

Connecting Answering Machine

Note: When FaxAbility or Fax Duet (distinctive ring) is used, the answering machine may be connected to any extension of the same line.

Important: In New Zealand, not all standard telephones a nd an sweri ng machines will respond t o incom in g ringin g when connecte d to the extensi on socket of the equipment.

Changing the outgoing message

The outgoing message (OGM) of your answering machine shoul d be changed to infor m callers who wan t to send a fax to press the ir Start key. For example, your m essa ge might go as follows:

"Hello. You’ve reac hed the ABC company. No one is available to take your call right now. Please leave a message afte r the beep or press you r fac sim ile Star t key to send a fax. Th ank you for cal li ng. "

Comments:

•• It is advisabl e to kee p the lengt h of the m essa ge under 10 sec ond s. If it is too

long, you may have difficulty receiving faxes sent by automatic dialling.

•• If your outgoin g messag e must be lon ger than 10 second s, l eave a pause of

about four second s at the begi nni ng of the messa ge . Thi s will giv e your fax a chance to det ec t fa x ton es s en t when automat ic dia ll ing is used.

Activating the Answering Machine Connection

Before you go out, act ivate the answeri ng m achin e conne ct ion as follows:

Set the reception mode to ANS.

RECEPTION MODE

Set your answering machine to auto answer.

TEL

TEL/FAX

FAX

ANS.

•• Your answering machine must be set to answer on a maximum of two

rings. If n ot, you may not be able to receive faxes sent by automatic dialling.

•• If your answering machine has a toll saver function, make sure that it will

answer by the fourth ring.

How answering machine mode operates

While you are ou t, all of yo ur in comi ng ca lls wil l be answered by the answerin g mach ine and its outgo ing message wil l play. Voi ce calle rs can leave a message. During this time, your fax will quietly moni tor the line. If your fax de te ct s a fax tone or a durat io n of sil en ce grea te r th an fo ur sec ond s, it will tak e ove r th e line and begin rec eption.

When you r etur n an d turn off your answer in g machine, be su re to change the recept ion m ode back t o FAX, TEL, or TEL/ FAX!

Machine

6. Answering

Special

Chapter

Caller ID

If you subscribe to a caller id entif ic ation servi ce from you r telephon e company, you can set yo ur fax to displ ay t he name and num be r of th e ca ll er while the fax rings.

Important:

•• To use this function, you must subscribe to a caller identification ser vice

•• Your fax may not be compati ble wit h som e caller identifi ca tion ser vic es.

Functions

from your telephone com pan y.

Press these keys:

The display will show: OPTION SETTING

Press the * key.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off.

FUNCTION

CALLER-ID

YES

Press 1 if you are in Australia or 2 if you are in New Zealand.

Australia New Zealand

Press the STOP key to return to the date and time display.

STOP

How Caller ID oper ate s

When you recei ve a call, th e name and phone numbe r of th e call er will alter nat el y ap pea r in the displ ay , be gi nni ng just before the sec ond ri ng. The informat ion will con tinue to be displayed until you pick up th e handse t, or until the fax answers automatically if it is in FAX mode.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will app ear.

Display example:

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Display messages

Caller ID

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information w as received from your telephone

company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

OUT OF AREA The call was made from an area which does not have a

caller identification service, or the caller’s service is not compatible with that of your local phone company.

PRIVATE CALL Caller information was not provided by the telephone

company at the caller’s request.

Functions

7. Special

Caller ID

Viewing the Call er ID list

If you subscribe to a Caller ID serv ice an d have turne d on th e Caller ID fu nctio n, your fax machine will keep information on the most rece nt 20 unanswer ed cal ls and/or unsuccessful faxes you have received. You can view this information, which consists of the name and numb er of each caller , in the Calle r ID List .

Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used. It is necessary to manually enter the verified correct number for the party called. This will often require the addition or deletion of leading digits from the number shown on the display when dialling manu ally.

♦ After you have received 20 unanswered calls, each new call will delete the

oldest call.

Follow the ste ps be low t o vie w the Cal ler ID L ist in the di spla y. If de sire d, you can immediatel y di al a numbe r when it appears.

To print out the list, see Chapter 9, Printing Report s and Lists.

Press the keys shown at right. REVIEWING CALLS will appear in the display.

Press the # key to scroll through the list from the most recent call, or the * key to scroll through the list from the oldest call.

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

document and then press the START key.

•• If you want to make a voice call, pick

up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

Press the STOP key when you have finished viewing the list.

HOLD

START

STOP

To delete calls from the calle r lis t

If you want to delete a single call from the caller list, press the "0" key while the call appears in th e display. If you want to dele te all calls from the list, hold the "0" key down for at least 3 seconds wh ile you are viewing any numbe r in t he l is t .

Priority Cal l

If desired, you can se t your fax to make a special ringing so und whe n you receive a call from a designat ed ph one number . Thi s lets you know immediatel y who is cal ling without having to look at the displ ay. To use this function, en ter the desi re d phon e numbe r by fo llowin g the ste ps bel ow (on ly one phone num be r can be entered).

Press the keys shown at right. PRIORITY CALL # will appear in the display.

Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step 4.)

FUNCTION

Caller ID

Enter the phone number by pressing the number keys (the number must be 8 digits long).

3 4 5

Press the START key and then the STOP key.

STAR T

2 1

STOP

(Example)

Functions

7. Special

Caller ID

Blocking voi c e calls

With Calle r ID turned on, you can use the Anti Ju nk Fax func tion de scribed in Blocking Reception of Unwanted Faxes in this chapt er to pre vent voice calls as well as fax re cepti ons (t he Anti Junk Fax func ti on can nor ma lly onl y prevent faxes) .

In this case, when a voice call or a fax transmissi on c omes in from a number you have specified as a "Junk Numb er", your fax will bre ak the conne ct io n as soon as it receives the calling phon e numbe r from the cal ler ID serv ice (before the second ring).

To use this function, set Option Setting 15 to YES as described in Chapter 8, Option Settings, a nd th en e nte r the number in the Anti Ju nk Nu m be r Li st a s explaine d in Blocking Reception of Unwanted Faxes in th is ch apt er.

Distinctive Ring

If you subscribe to a distinc tive ring servi ce from you r tele phon e comp any , you will need to turn on the dist inc ti ve ring func ti on. When t his i s done , your fax machine will sign al voic e calls by the no rmal ring pattern, and fax transmissions by a special ring pa tter n. In the case of a fax transmissio n, your fax machine will automatically answer the call and receive the fax.

The distinctiv e ring funct ion is used with the recept ion mo de set to FAX. When your fa x num be r is di al led, your fa x m ac hin e will si gna l th e call with a special ringi ng so u nd, then an swer a uto ma tica ll y and beg in re cept ion aft er the number of ri ngs set wit h Opti on Se tting 2 (the factory setti ng i s 2 ring s). When yo ur voice numbe r is dialled, the fax m ac hine will sign a l t he c al l wit h the normal ringing soun d to let you know that you must answer persona ll y.

The factory setting is "NO". If set to "YES", both Aust ralia n (Fax Duet ) and New Zealand (Fa xAbi li ty) Disti nc tive Ri ng are sup ported.

Important:

•• The distinctive ring function can only be used if you subscribe to a

distinct ive ring servic e from your t el eph one com pa ny. Do not turn on distinctive ring if you ar e on a norm al line, as t he fa x m ac hin e wil l no t operate properly.

Distinctive Ring

•• If you turn on distinct ive rin g, the fax will not opera te in TE L/F AX

recepti on m ode .

Press these keys:

FUNCTION

The display will show:

Press these keys:

The display will show:

OPTION SETTING

DISTINCTIVE RI NG

Functions

7. Special

Distinctive Ring

Press 1 (YES) to turn on distinctive ring, or 2 (NO) to turn it off.

The display will show:

Press the STOP key.

Set the reception mode to FAX.

RECEPTION MODE

YES

FAX SIGNAL RX

STOP

TEL

TEL/FAX

FAX

ANS.

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block receptio n of faxes fr om parties which yo u spec ify. This save s pap er by not printin g out unwante d "junk" faxes.

To use this function, first turn it on by setting Option Setting 15 to YES as described in Cha pt er 8, an d the n en te r the fax numbers from which you do not want to receive faxes as shown below.

Comments:

•• Up to 5 numbers can be entered in the Anti Junk Num be r List .

•• The Anti Junk function will not operate for a number which has also been

stored as a Priori ty Ca ll num be r.

•• To clear a number from the Anti Junk Number List , you need to know the

1-digit numb er which identifi es it . If you have forgo tten t his nu mber, print out the Anti Junk Numbe r L ist as descri bed in Chapt er 10.

Press the keys shown at right. STORE JUNK # will appear in the display.

Press 1 to store a number in the Ant i Junk Number List, or 2 to clear a number from the list.

Storing: Enter a 1-digit number from 1 to

5. This number identifies the fax/voice number you will store in the next step. Clearing: Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

FUNCTION

(Example)

Functions

7. Special

Blocking Reception of Unwanted Faxes

Enter the full number you want to block (max. of 20 digits).

(Example)

Press the START key.

Return to Step 3 to enter (or clear) another number, or press STOP to exit.

START

STOP

Step 3 or

Polling (Requesting a Fax Trans mission)

Polling (Requesting a Fax Transmission)

Polling allows yo u to call anoth er fax m achin e and hav e it send a docum ent (previousl y loade d in its fe eder) t o your machi ne without oper at or assi sta nc e. In other words, the rec eivi ng fa x ma ch ine , not the t ran smi tt in g fax ma chine , initiates the transmission. You can use yo ur mac hin e to both poll and be polled by ot her s.

To use the polling fu nct io n, you must fi rst set Rapi d Key 10 /POL L for use as a polling key. Th is is do ne by changing Option Sett in g 16, as de scri be d in Chapte r 8, Opti on Setting s. (No te that when Rap id Key 10/ POLL is set as a polling key, it cannot be used for Ra pid Key Diall in g. )

Requesting transm iss ion

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit nu mber corresponding to the Rapid Key.

Dial the fax machine you want to poll using one of the follo wing methods:

•• Pick up the handset (or press the

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

SPEED DIAL

(Example)

0 1

•• Press the SPEED DIAL key and enter

a 2-digit Speed Dial number.

•• Enter the full number using the numeric

keys.

Press Rapid Key 10/POLL.

•• If you used the handset, replace it when

POLLING appears in the display. Reception will begin.

10/POLL

Functions

7. Special

Polling (Requesting a Fax Transmission)

Turnaround polling

After polli ng a fax m achi ne, you can send a docu me nt to that machine on the same conne ction. Simply place the docu ment to be sent in the feeder and follow the steps de scr ibe d above in "Requesting tr ansm i ssion ". Whe n pol ling is finished, the docum en t will be autom atic ally transm it ted.

♦ The oth er fax machine must also have Turnaround Polling capability. ♦ Tur naround Polling cannot be perfor med when a timer transmission

operation is set.

Being polled (polling standby)

To let anothe r fax machine pol l your machine , sim ply set t he re ce pt ion mod e to FAX, and load the document(s) t o be sent.

Transmission will take plac e when the other fax machi ne calls you r machine and activates pol li ng. Aut om atic recept io n is possibl e whi lst your fax is on polling sta ndb y.

Polling security

Polling Sec uri ty allows you t o pre ven t una uthorized polling of your mac hi ne. When this funct io n is tu rne d on, polli ng wil l on ly take place when the fax number of the polli ng fax mac hin e has been ent ered i n your machi ne ’s list of permitted fax numb ers (c alle d "passcod e numbe rs"). The nu mber of the polling fax mu st also be corr ectl y prog ramm ed into it sel f for iden ti fic atio n.

To use Polli ng Security, fo ll ow the ste ps bel ow to turn the function on, an d then enter permitted number s as shown on the followi ng page.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key three times. SECURITY SELECT will appear in the display.

Press 1 to turn polling security on, or 2 to turn it off.

FUNCTION

Polling (Requesting a Fax Trans mission)

Press the START key and then the STOP key.

START

STOP

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbe rs in your mac hi ne’ s list of perm it ted numbers.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key four times. PASSCODE # MODE will appear in the display.

Press 1 to store a number, or 2 to clear a number.

Storing: Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Step 6.

FUNCTION

(Example)

Enter the fax number (max. of 20 digits).

Press the START key.

Return to Step 4 to enter (or clear) another number, or press STOP to exit.

5 5 1 2 3 4

(Example)

START

STOP

Step 4 or

Functions

7. Special

Timer Operations

The Timer func tion allo ws you to set a transmission and/or polling ope ra ti on to be performed autom at ical ly at a time you specify. One tran smi ssio n operation and one polling operation can be set at the same time, and the times they will be perform e d can be speci fi ed up to 24 hours in adva nc e.

As an example, you can use this func ti on t o take adva nta ge of off-pea k telephone rates with out havi ng to be ther e when the ope rat ion is performed.

Note: Only a Sp eed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right. TIMER MODE will appear in the display.

Press # to set a transmiss ion operation (SEND MODE), or * to set a polling operation (POLLING MODE).

FUNCTION

Press 1 to select SET.

Enter the time at which you want the operation to take place in 24-hour format (2 digits for the hour and 2 digits for the minute).

Press the START key.

START

Example: 9:25

Enter the Speed Dial number of the receiving fax machine.

•• If this is a po lling operation, go to Step

Timer Operations

(Example)

Press the START key.

Adjust the resolution and /or contrast if desired (skip to the next step if you don’t want to change settings).

Press the START key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.

START

RESOLUTION

START

STOP

To cancel an operation

If you need to canc el an op era ti on a fte r it has be en set, follow the steps bel ow.

Press the keys shown at right. TIMER MODE will appear in the display.

FUNCTION

Press # to cancel a transmission operation, or * to cancel a polling operation.

Press 2 to select CLEAR.

Press the START key and then the STOP key.

START

STOP

Functions

7. Special

Option

Chapter

The option setti ngs let yo u custom ise your fax to better sui t your needs. An initial set ting ha s bee n made for ea ch option a t the fa ctory. You c an chan ge a setting by fo llowing the steps descri bed for ea ch option be lo w.

Settings

FUNCTION

First press

FUNCTION and 4,

then press scroll through the options.

# or

Setting 1: FINE RESOLUT ION PRIO RITY

This option set s the defaul t resolu ti on (the re sol ution use d if a setti ng is not made with the RESOLUTION key) for transmitting documents. Press 1 (YES) to set the default resol ut ion to FINE, or 2 (NO) to set it to STANDARD.

• Initial setting: 2

FUNCTION

YES NO

Display will show:

NUMBER OF RINGS

FINE PRIORITY

STOP

Setting 2: NUMBER OF RINGS TO ANSWER

This sets th e numbe r of rings t he fa x machine waits before answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from 2 to 4.

• Initial setti ng: 2

FUNCTION

Enter a number from

2 to 4

Press

4 RINGS TEL ANS.

until display shows:

NUMBER OF RINGS

STOP

Option Settings

Setting 3: 4 RINGS TEL ANSW ER

Press 1 (YES) to have the mach ine answe r a call after 4 rings when it is in TEL recept ion mode. Pre s s 2 (NO) to turn t he funct ion off.

• Init ial setting : 2

Settings

8. Option

FUNCTION

Press

until display

4 RINGS TEL ANS.

shows:

YES

TEL/FAX REMOTE #

STOP

Setting 4: TEL/FAX REM O TE NUMBER (T RANSFE R CODE)

If you hear a fax tone when you answer a call on a tone dial extension phone connecte d to the same line as the fax, yo u ca n ma ke the fax be gi n reception by pressing 5, *, and * on the phone. Use this se tting if you want to use a number oth er t han 5 to begin fax reception. You can enter any number from 0 to 9.

• Initial setting: 5

FUNCTION

Enter a number from

0 to 9

Press

REMOTE RECEPTION

until display shows:

TEL/FAX REMOTE #

STOP

Setting 5: REMOTE RECEPT ION SEL ECT

If you don’t intend to use the above TEL/ FAX REMOT E NUMBE R, you can turn detecti on of the numb er off. This wil l ensure that the fa x never mist ak enl y attem pt s to begin reception if it dete ct s a si g nal sim il ar to the TEL/ F AX REMOTE NUMBE R while yo u are talking on an extensio n phone. Press 1 to turn det ec ti on on, or 2 to tu r n detecti on o f f.

• Init ial setting : 1

FUNCTION

YES NO

Press

TRANSACTION LIST

until display shows:

REMOTE RECEPTION

STOP

Option Settings

Setting 6: TRANSACTION REPORT P RINT SELE CT

This sets the con dit io n for pr inting out a Transa ct io n Rep ort . Ent er a num ber from 1 to 4 as follows:

1 (ALWAYS PRINT): A report will be printed after each transmission,

reception, or error.

2 (ERR/TM R PRINT): A report will be printed after an error or a timer

operation.

3 (SEND ONLY): A report will be printed only after a trans mission. 4 (NEVER PRINT): A report will never be printed.

• Initial setting: 2

FUNCTION

Enter a number from

1 to 4

Press

DIAL MOD E

until display shows:

TRANSACTION PRINT

STOP

Setting 7: DIAL MODE

This sets the mo de of diall ing . Pre ss 1 if you are on a tone dial line, or 2 if you are on a pulse dial line.

• Initial setting: 1

FUNCTION

TONE

PULSE

Press

PSEUDO RING DUR.

until display shows:

DIAL MOD E

STOP

Note:For all units installed in New Zealand, select "1" for tone dialling. The pulse setting "2" will not operate correctly and must not be used.

Setting 8: PSEUDO RINGING DURATIO N

This sets the durati on of pseud o ringin g in TE L/FAX recep ti on mode . Press 1 for 15 seconds or 2 for 30 seconds.

• Initial setting: 1

FUNCTION

YES

Press

QUIET DETECT TM.

until display shows:

PSEUDO RING DUR.

STOP

Option Settings

Setting 9: QUIET DETECT TIM E

When an answering m ac hin e is conne ct ed to the fax, the fax will tak e over th e line and be gin rec eption if it de te ct s a certain durati on of s i le nce aft er the answering mac hin e answers a call. This se ts th e durat ion of silenc e (in seconds). Enter a number from 01 to 10, or enter 00 to turn off the functi on.

• Initial setting: 04

Settings

8. Option

FUNCTION

Enter a number from

00 to 10

Press

FAX RX ANS. FAILS

until display shows:

QUIET DETECT TM.

STOP

Setting 10: FAX RX A.M. FAILS

Press 1 (YES) to have the fax answer a call if an answering m achi ne conne ct ed to the fax does not answer within 5 rings. Press 2 (NO) to turn the function off.

• Initial setting: 2

FUNCTION

Press

until display

FAX RX ANS. FAILS

shows:

YES

PAPER SAVE

STOP

Setting 11: PAP ER SAVE

This reduc es th e vertica l leng th of docu ment s rec eived , all owin g you to save paper. E nte r a nu mber from 1 to 3 as follows ("S" wil l appear hi ghl igh ted in the display whil e Paper Save is tur ned on and a docum ent is be ing sent or receive d):

1 (MODE 1): Reduce only the white spaces between lines. 2 (MODE 2): Reduce the entire document by 50% (only when

standard resolution is used).

3 (NO): No Paper Save.

• Initial setting: 3

FUNCTION

Enter a number from

1 to 3

Press

TIME SAVE

until display shows:

PAPER SAVE

STOP

Option Settings

Setting 12: TIME SAVE

This reduc es t he ve rt ical len gth of doc um ent s tra nsm it te d by 20 %, saving l ine time and there by allo wing you to reduce telep hone cost s. Press 1 to turn the function on, or 2 to turn it off. ("T" will appe ar hi ghl ig hted in the display whil e Time Save is turned on and a document is being sent or received):

• Initial setti ng: 2

FUNCTION

Press

until display

TIME SAVE

shows:

YES NO

DISTINCTIVE RING

STOP

Setting 13: DISTINCTIVE RING

If you subscribe to a distinc tive ring servi ce from you r tele phon e comp any , press 1 to have your fax signal voice cal ls and fax transm issi ons by diffe re nt ring patterns. Pre ss 2 to turn th e fun ct ion off. (This setting is described in more detail i n Distinctive Ring in Chapter 7.)

• Initial setting: 2

FUNCTION

Press

until display

DISTINCTIVE RING

shows:

YES

FAX SIGNAL RX

STOP

Setting 14: FAX SIGNAL RECEIVE

Your fax is will aut om atic al ly begi n recep ti on if you he ar a high -pi tc hed fax tone after answeri ng a call. If you use a comput er fax mode m on the same line , you must turn this func ti on off in order to pre ven t you r fax from mista ke nly attempti ng to rec ei ve documents sent fr om the com put er fax mode m . Pre ss 1 to turn the functi on on , or 2 to turn it off.

• Initial setting: 1

FUNCTION

YES NO

Press

JUNK # CHECK

until display shows:

FAX SIGNAL RX

STOP

Option Settings

Setting 15: JUNK NUMBER CHE CK

Press 1 to prevent re ce pt ion from fax num ber s ent ere d in the Anti Junk Number List. Press 2 to allow reception from all numbers.

• Initial setti ng: 2

Settings

8. Option

FUNCTION

Press

until display

JUNK # CHECK

shows:

POLLING

STOP

YES

Setting 16: POLLING

Press 1 if you want to use Rapid Key 10/POL L as a polling key. Press 2 if you want to use it as a regular Rapid Key.

• Initial setti ng: 2

FUNCTION

Press

until display

POLLING

shows:

YES

CALLER-ID

STOP

Setting 17: CALLER ID

If you subscribe to a caller ID service and wan t to use the Caller ID funct io n, press 1. To turn Ca ller ID of f, press 2. (Caller ID is explained in more detail in Calle r ID in Chapter 7.)

• Initial setting: 2

FUNCTION

YES

FINE PRIORI T Y

Display will show:

AUSTRALIA

STOP

CALLER-ID

NEW ZEALAND

Printing

Chapter

You can print out lists sh owin g setti ngs an d inform at io n enter ed in the fax . You can also have the fax automa ti call y print ou t a report on tran sac ti ons after the y are made . T he lists and the report are de scr ibe d be low.

Printing a list

Press these keys:

Reports and Lists

FUNCTION

The display will show:

Press the # key or the * key until the desired list appears in the display.

Press the START key.

Timer li s t

This list shows the timer operations which are currently set.

LISTING M ODE

START

Printing Reports and Lists

Telephone Numbe r Lis t

This list shows the fax and voice num be rs whic h ha ve be en store d for automatic dialling.

Passcode List

Lists

9. Printing

This list shows settings ma de for pol li ng se cur it y, your na m e and fax/tel eph one number as enter ed i n the ma ch ine , and a sam ple of the heade r printed at the top of eve ry pa ge you transmi t (HEADER PRINT).

Printing Reports and Lists

Option Setting List

This list sho ws t he current sta tus of the opti on se tt ing s.

Anti Junk Number List

This list shows the numbers that are blocked by the Anti Junk function.

Caller ID Lis t

This list shows informat ion about your most rece nt unanswe red call s (maximum of 20 calls). (This list is only ava ilab le if you are using the Calle r ID function. )

Printing Reports and Lists

Transaction Repor t

This report is pri nt ed ou t automaticall y aft er an opera ti on is pe rfo rmed to allow you to chec k th e result . Your fa x is set at the factor y to pr int out the report after a time r ope ratio n or whe n an error occurs. If de sire d, you can change the set ting to have it prin te d out unde r a varie ty of oth er condi ti ons. This is done by changing Option Sett in g 6 as de scri be d in Ch apt er 8.

♦ The Trans action report cannot be printed out manually.

Explanation of headin gs

Lists

9. Printing

SENDER/ RECEIVER

PAGES Number of pages transmitted or received. NOTE

The fa x nu mber o f the ot he r machi ne inv olv ed in the transa ctio n. In the case of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this mach ine does no t have a n ID functi on, the co mmunicatio n mode wi ll appear (f or example, "G3" ).

OK - Transmission/reception was normal. P.FAIL - A power failure occurred. If you have power and the problem

persists, try a different outlet. If necessary, have an electrician check your power lines.

JAM - A problem with the paper or original document occurred. Make

sure the paper or document is loaded properly. Make sure the operation panel is shut securely.

NO PAPER - You ran out of paper during rece ptio n. COM.E-0 to COM.E-7 - A telephone line erro r prevent ed the transaction.

See Line Error in Problems and Soluti ons in Chapter 11.

CANCEL - T ransmissi on was can celled be cause th e STOP key was

pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

Chapter

Fax print head

Clean the print head frequ ent ly to ensure optim um prin ti ng perfor ma nc e. To clean the print head , first disc onne ct the telephon e line , then unpl ug th e power lead, open th e opera ti on panel (pul l the rele ase marke d PANEL RELEASE toward you), and remove the fax paper.

Wipe the print head with a soft cloth dampened with denatured alcohol.

Maintenance

Print head

Caution!

•• Do not use benzene or thinne r. Avoid tou chi ng the print head wit h hard

objects.

•• The print head may be hot if your fax mac hi ne has just recei ve d a large

number of do cum e nts. If t his i s the case, allow th e pri nt head to c ool prio r to cleani ng.

Scanning glass and rolle rs

Clean the scannin g glass and roller s freq uen tl y to ensure the quali ty of transmit te d ima ges a nd co pie s. Op en the op era ti on pa ne l (pu ll the rel ease marked PANEL RELE ASE towa rd yo u), and wipe the scanning glass and rollers wit h a soft cloth .

♦ Make sure that all dirt and stains (such as correcting fluid) are removed,

as dirt and stains will cause vertical lines on transmitted images and copies.

♦ Adhesive cellophane tape is useful for removal of debr is from the rollers.

Document rollers

Maintenance

10. Mainenance

Scanning glass

The housing

Wipe the e xte rna l pa rt s and su r fac e of the machi ne with a dry cloth.

Caution!

•• Do not use benze ne or thinne r. These solvents may damag e or discolour the

machine.

Chapter

Troubleshooting

Problems and Solutions

If you have any problem s wit h your fax , refe r to the following troublesho oti ng guide .

Answering ma c hine hookup

Problem Check and remedy

The answering mach in e hookup does not oper ate properly.

•• Make sure your fax machine ’s recept ion mode is

set to ANS.

•• Make sure your fax machine ’s TEL. LINE socket

is connected to the wall socket. Make sure your f ax mach in e’s TEL. S E T sock et is connected to your answer ing mach ine’s telephone line socket (not the answeri ng machine’s ext ens ion phon e socket ).

•• Make sure your answering machine’s ou tg oing

message is under 10 seconds.

•• Make sure that Option Set t ing 9 (Q uiet Detect

Time) is set to thr ee or f our seconds (see Chapter 8).

•• Make sure that the Dist inct ive Ring funct ion i s

set to OFF SETTING ( see Chapter 7).

Distinctive Ring

Line error

Problems and Solutions

Problem Check and remedy

LINE ERROR a ppears in the display and/or a transaction report is print ed out with COM. E-1, 2, 3, 4, 5, 6, or 7 in t he NOTE column.

•• Try the transac tion again. If the er r or per sist s,

check the following:

•• Check the hookup. The co rd from t he TEL. LI NE

jack to the wall jack should be no longer than six feet.

•• Make sure there are no modem devices sharing

the same telephone line.

•• Check with the other party to make sure their f ax

machine is functioning prop er ly.

•• Have your telephone line check ed for line noise.

•• Try connecting yo ur fax to a different te lephon e

line.

•• If the problem still occurs, your fax m ac hine may

need service.

Dialing and transmission problems

Problem Check and remedy

shooting

11.Trouble-

No dial tone when you pick up the handset or pr ess th e SPEAKER key.

Dialing is not possible.

•• Make sure the hands et cor d is connect ed to th e

correct jack. See Chapter 1.

Handset

Connections

•• Make sure the power cor d is proper ly plugg ed

into a power outlet.

•• Make sure that the teleph one line is pr operl y

connected to both the TEL. LINE jack and the wall jack.

•• Make sure that the f ax is set to th e cor r ect

dialing mode for your telephone line. See Opti on Setting 7 in Chapter 8.

Problems and Solutions

The power is on, but no transmission takes place.

Nothing is printed at the receiving end.

A distorted ima ge i s received at the other end.

•• Make sure that the receiving m ach ine has fax

paper.

•• Make sure that the telephone line cord is

plugged into the TEL. LI N E ja ck, and n o t t he TEL. SET jack.

•• If the receiving machine is in manual mode with

no attendant, reception will not be possible.

•• If the receiving machine is not a Sharp model,

make sur e it is G 3 com p at ib le .

•• Check the display for error messages.

•• Pick up the handset and chec k for a dial tone.

•• Make sure that the document for transmission is

placed face down in the feeder .

•• Make sure that the fax paper is proper ly loade d

in the receiving machine.

•• Noise on the telephone line may cause

distortion. Try send ing the docu ment again.

•• Make a copy of the doc um ent on your fax . If the

copy is also distor ted, your fax m ay ne ed servicing.

Reception and copying problems

Problem Check and remedy

•• Make sure that the r ece pt ion mode is set t o FAX.

The fax machine doesn’t receive docum en ts automatically.

The power is on, bu t no reception take s place.

The fax paper does not come ou t.

If you subscribe to a distinctive ring serv ice, make sure that the Distinct ive Ring func tion is set to the correct ring patte rn. If you do no t subscribe to a distinct ive ring service, make su re that Distinctive Ring is set to OFF SETTING. (See

•• Make sure that the wall jack is conn ected t o the

TEL. LINE jack, and no t the TEL. SET jack.

•• The fax paper may be jam m ed . See

Paper Jams

Distinctive Ring

in this chapter .

in Chapter 7.)

Clearing

Problems and Solutions

The fax paper comes out blank when you try to receive or copy a document.

The received documen t is faint.

Received images are distorted.

Copies are distorted.

•• Make sure that the fax paper is proper ly loade d

in your fax. (If the roll has been loaded backwards , noth ing w ill be printed. )

•• For reception , make sur e that the docu ment fo r

transmiss io n is loaded face down in the fe eder of the tra nsmitting machine.

•• Make sure that you are using the recommended

fax paper. See Chapter 1.

Loadin g the Fax P ap er

•• Ask the other party to sen d higher con tras t

documents. If the contrast is still too low, your fax may have a prob le m . Mak e a copy to check it.

•• Noise on the telephone line may cause

distortion. Have the othe r party tr y sendin g the document again.

•• The print hea d m ay be dir ty. See

in Chapter 10.

Fax print head

•• Make a copy of another document on your fax. If

the copy is also distor t ed, your f ax may n e ed servicing.

•• Make sure that you are using the recommended

fax paper. See Chapter 1.

Loadin g the Fax P ap er

shooting

11.Trouble-

Reception/copyin g is inter ru pted.

A received document or copy prints out in strips.

•• Make sure that the fax paper is proper ly loade d

in your machine.

•• The print hea d m ay be dir ty. See

in Chapter 10.

Fax print head

•• If reception or copying has been done

continuously for a long time, the print hea d may have become overh eat ed. Turn off the power and let it cool down.

•• Make sure the operat ion pa nel is complet ely

closed (press do wn on bot h side s).

Problems and Solutions

General proble m s

Problem Check and remedy

Nothing appear s in the display.

The fax does not resp ond when you press any of its keys.

Autom at ic do c um ent feeding does not work for transmission or copying.

Voice calls taken on an extension phone are interru pt ed by t he fax.

No reception occur s whe n polling is attempted.

•• Make sure the power cord is pr ope rly plug ged

into a power outlet.

•• Connect another electrical applian ce to the

outlet t o see if it has po w er .

•• If a beep sound is not made wh e n you pres s th e

keys, unplug the power cord and then plug it back in several seconds later.

•• Check the size and weight of the document (see

Transmittable documents

in Chapter 2).

•• The fax may interrupt during a voice call if the

receptio n mode is set to ANS. To pre vent interrupt ion on a touc h- tone ext en sion pho ne, press any three ke ys on the ex te nsion ph one after answering . (Note: Do not enter the code to activate fax reception.)

•• Make sure you ha ve not r un out of fax pape r.

•• Make sure the transmitting m ac hine is in

automatic reception mode.

•• If the transmitt ing machine has polling secur ity,

make sur e that your fax num b er has been entere d bot h in your fax and in the transmit tin g machine.

Bell Tinkle (New Zealand)

•• The operation of this equipment on the same

line as the telephone or other equip ment with audible warning devic es or automat ic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such a problem occur, contact your authorised Sharp Ser vice Centre for inform atio n.

Messages and Signals

Display messages

Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for display messages related to Caller ID.

Display Messages

DOCUMENT JAMM E D

FUNCTION MODE The FUNCTION key has been press ed.

HOLD

LINE ERROR

NO DATA

NO # STORED

OUT OF PAPER

ON HOOK DIAL

The original document is jam med. See the f ol low ing section,

The HOLD/SEARCH key has been pressed to put the other party on hold du ring a phone convers atio n. Press the HOLD/SEARCH again to take the othe r party off hold .

Transmiss io n or recept ion was n o t succes sful. Pr ess STOP to clear the messag e, and then t ry again. If the error persists , see

Solutions

This appears if you attem pt to search for an automatic dialling number when none have been stored.

You have tried to dial or clear a Rapid Key or Speed Dial number that hasn’t been programmed ( a f u ll number hasn’t been as signed to it).

You have run out of fax paper. Load a new roll of fax paper as explained in Chapter 1.

The SPEAKER key has been presse d and the f ax is waiting for you to dial. (To return to the date and time display, press the SPEAKER key again. )

Clearing Paper Jams

Line Error

in this chapter .

Loading the Fax Paper

Problems and

shooting

11.Trouble-

OVER HEAT

The print head has overh eat ed. Oper ation m ay be continued once it cools.

Display Messages

PAPER JAMMED

READY TO SEND

RECALLING

SEARCH DIAL

TOTAL PAGE(S) 01 Number of pages tran smitted , rece ived, or copied.

The fax paper is jammed. See the following section,

Clearing Paper Jams

A document has been loaded and the f ax is waiting for transmission or copying instruc tions.

This appears if you attem pt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answe r. Your fax machine will automatically reattempt the ca ll. (See

Automatic Redialling

in Chapter 2.)

Dialling

The HOLD/SEARCH key ha s been pressed . Press # or * to search for an autom a tic dialling num ber, or press STOP to r etur n to the data and tim e display.

Using the HOLD/SEARCH key

(See

Fax by Automatic Dialling

. (FO-375 only)

Sending a Fax by Automat ic

Sending a

in Chapter 2.)

Audible signa ls

Indicates the end of

Continuous tone 3 seconds

transmission, reception, or copying.

Intermittent tone (3 bleeps)

Rapid intermittent tone

5 seconds (1 second on, 1 second off)

35 seconds (0.7 seconds on,

0.3 seconds off)

Indicates incomplet e transmission, reception, or copying.

Indicates that the han dset is off hook.

Clearing Paper Jams

Clearing a jam med docum e nt

If the original doc ument doe sn’t feed properl y dur ing transm issi on or copying, or DOCUMENT JAMME D app ears in the displ ay, first t ry pressin g the START key. If it doesn’t feed out, remove it as follows:

Important:

Do not try to remove a document without opening the oper ation panel. This may damage the feeder mechanism.

Pull the release marked PANEL RELEASE toward you and open the

operation panel.

shooting

11.Trouble-

Remove the document.

Clearing ja mm e d fax pa per

Pull the release marked PANEL RELEASE toward you and open the

operation panel.

Clearing Paper Jams

Remove the paper roll.

•• FO-375: If any pieces of pap er are

stuck in the cutter, remove them with caution.

•• FO-375: Press the START key to reset

the cutter.

Cut off the wrinkled part of the paper.

Reload the paper.

•• Jammed fax paper is often caus ed by

improper loading. Be sure to carefully follow the instructions for paper loading given in Loading the Fax Paper in Chapter 1.

If the display still shows PAPER JAMM ED (F O-375 only)

If the display still shows PAPER JAMMED af ter you pr ess the START key in Step 2 above , the cutter is sti ll enga ge d in the cuttin g posi ti on. To open the cutter, turn the fax up on its rear end and inser t any lon g, rod-l ik e objec t with a flat or blunt end into th e hol e mar ked CUTTER RESET. Continue to push the rod in until you feel it move a lever inside the machine.

CUTTER

RESET

Index

ANS. reception mode, 18, 39, 47 Answering machine connection

Activati ng, 47 Connecting, 45 Fax Reception When Ans. Fai ls, 65 Quiet Detect Time , 65

Troublesh oot ing , 74 Anti junk fax, 55 Anti Junk Fax (Anti Junk Number), 67 Anti Junk Number List, 70 Audible signals, 80 Automatic dialling, 33 Automat ic dia lling, storing numbers, 30

Call er I D, 48 Call er ID List, 50 Chain Dialling, 44 Cleaning, 72 - 73 Contrast, 25 Copies, 42 Copy/Help key, 3, 42

Date, set ti ng, 16 Dial mode, 64 Diallin g

Direct Keypad, 35

Normal, 27, 43

Rapid Key, 33, 43

Search, 36, 44

Speed, 34, 43 Direct Keypad Dialling, 35 Display, 2 Display messages, 79 Distinctive Ring, 53 Document feeder, 23 Document guides, 23 Document restrict ions, 22

Docum ent rollers, 73 Docum ent sizes, 21 Docum ent, maximum scanning size, 22 Down key, 19

Extension telepho ne

Connecting, 8 Using, 41

Fax Ability (Distinctive Ring), 53 Fax Duet (Distinctive Ring), 53 Fax paper

Loading, 9

Replacing , 12 FAX reception mode, 18, 39 Fax Signal Receive, 66 Fine Resolution Pri ori ty, 62 Four rings TEL answer, 63 Function key, 2

Halftone , 25 Handset, 5 Hold, 44 Hold/Sear ch key, 3, 44 Housing, cleaning, 73

Jams, clearing, 81 Junk Number Check, 67

Letters, en tering, 15 Line error, 75 Loading the docu me nt , 23

Index

Normal Dialling, 27, 43 Numbe r key s, 3 Number of rings in FAX and TEL/ FA X recepti on m ode s, 62

Option Setting List, 70

Panel release, 2 Paper jams, clearing, 81 Paper Save setting , 65 Paper, fax, 9 Passcode List, 69 Pauses in automat ic dialling, 30, 35 Polling, 57 - 59 Polling key, setting, 67 Print he ad , c le ani ng, 72 Priority Call , 51 Pseudo ringing duration, 64

Rapid Dial keys, 3 Rapid Key Dia ll in g, 33, 43 Recepti on m ode

ANS. mode, 18, 39, 47 FAX mode, 18, 39 Setting, 18 TEL mode, 18, 40

TEL/FAX mode, 18, 38 Recepti on mode key, 2, 18 Redia l ke y, 3, 28, 44 Redialling, 37, 44 Remote Reception Select, 63 Removing original document, 24 Resolution, 25 Resolution key, 3

Ringing volume, 20 Rollers, cleaning, 73

Scanning glass, cleani ng, 73 Search Dia ll ing , 36, 44 Sender ’s name and numb er, en te rin g, 13 Speaker key, 3, 19, 27, 43 Speaker volume, 19 Speed Dial key, 3, 34, 43 Speed Dialling, 34, 43 Start key, 3 Stop key, 3

TEL reception mode, 18, 40 TEL. LINE socket, 7 TEL. SET socket, 8, 45 TEL/FAX reception mo de, 18, 38 Tel/Fa x Rem ote Numbe r, 63 Telephone Number List, 69 Telephone, using as, 43 Time Save setting , 66 Time, setting, 16 Timer List, 68 Timer oper at ion s, 60 Transac ti on Re port , 71 Transac tion Re port Prin t Selec t, 64

Up key, 19

Volum e ke ys , 19

SHARP CORPORATION OF AUS TRAL IA PTY.LTD.

A.C.N. 003 039 405

1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148

SHARP CORPORATION OF NE W ZE ALAND LIMITE D.

Cnr Mahunga Drive & Hastie Ave. Mangere Bridge, Auckland

New Zealand

SHARP CORPORATION

Sharp FO-175, FO-375 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual