Sharp FO-2970M User Manual

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MODEL

FO-2970M

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Hookup

7. Special Functions

8. Printing Lists

9. Maintenance

10. Troubleshooting

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable protection against harmful interference in a residential installation.This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."

As an ENERGY STAR that this product meets the ENERGY STAR

for energy efficiency.



partner, SHARP has determined



guidelines

Declaration of Conformity

SHARP LASER FACSIMILE, FO-2970M

This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

Responsible Party:

SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135 TEL: 800-237-4277

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automatic dialing Rapid Key Dialing: 20 numbers

Speed Dialing: 100 numbers

Memory size* 4 MB (approx. 300 pages)

Modem speed 33,600 bps (max.)

Automatic fallback to lower speeds.

Transmission time* Approx. 3 seconds

Toner cartridge yield (4% page coverage, letter paper)

Drum cartridge yield Initial starter cartridge (included with fax

Scanning resolution Fax/copy:

*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

Initial starter cartridge (included with fax machine): Approx. 1,875 pages Replacement cartridge (FO-29ND): Approx. 3,750 pages

machine): 20,000 pages (ave.) Replacement cartridge (FO-29DR): 20,000 pages (ave.)

Horizontal: 203 pels/inch (8 pels/mm) Ve rt i ca l:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone: 196 lines/inch (7.7 lines/mm) Super fine: 391 lines/inch (15.4 lines/mm)

PC: Enhanced 600 dpi

Automatic document

20 pages max. (20-lb. letter paper)

feeder

Halftone (grayscale) 64 levels (PC scan: 256 levels)

Paper tray capacity 200 sheets (20-lb. letter paper)

Compression scheme MMR, MR, MH, Sharp (H2)

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Printing resolution Horizontal: 406 lines/inch (16 lines/mm)

Ve rt i ca l: 391 lines/inch (15.4 lines/mm) PC Printing: 600 dpi (enhanced 1,800 dpi)

Input document size Automatic feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 11" (140 to 279 mm)

Manual feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 39.4" (140 to 1,000 mm)

Effective Scanning width 8.3" (210 mm) max.

Effective Printing width 8.2" (208 mm) max.

Reception modes Fax/Tel/A.M.

Scanning speed 8 ppm (letter paper)

Full Dual Access Ye s

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 120 V AC, 60 Hz

Operating temperature 50 - 86°F (10 - 30°C)

Humidity 20 to 85% RH

Power consumption Standby: 8.7 W

Maximum: 650 W

Dimensions Width: 15.2" (386 mm)

Depth: 15.7" (398 mm) Height: 6.7" (169 mm)

Wei ght

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Approx. 13.8 lbs. (6.3 kg)

Important safety information

Be sure to save these instructions!

When using your facsimile equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

• This facsimile machine is not compatible with digital telephone systems.

Table of Contents

Introduction 1

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 5

A Look at the Operation Panel 7

1. Installation 10

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Installing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Setting Up the Multifunction Interface. . . . . . . . . . . . . . . . . . . . . . . . 24

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 28

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

2. Sending Documents 42

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 47

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 52

3. Receiving Documents 67

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using TEL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

4. Making Copies 76

5. Making Telephone Calls 79

Table of Contents

6. Answering Machine Hookup 81

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 81

Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

7. Special Functions 86

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 91

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 99

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 101

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

8. Printing Lists 110

9. Maintenance 117

Scanning glass and rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

The housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Replacing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Replacing the drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Cleaning the drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

10. Troubleshooting 124

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Quick Reference Guide 140

Guía de referencia rápida 142

Index 144

A Look at the Operation Panel

ABC21DEF

JKL

GHI MNO

TUV

PQRS WXYZ

1 2 3 4 7 8 9 13

FAX

TEL

A.M.

SPEED

DIAL

PAPER CHECK

TONER EMPTYPCIN USE

LINE

IN USE

REDIAL

HOLD/

COPY/HELP

SPEAKER

START

REDUCTION/

ENLARGEMENT

STOP

FUNCTION

RECEPTION

MODE

10 11 125 6

DOWN

RESOLUTION

14151620 1921 171822

SPEED DIAL key

Press this key to dial a fax or voice number using an abbreviated 2digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialed.

VOLUME

BROADCAST

03 04

08070605

12111009

16/POLL

20/G419/G318/G217/G1

PAPER CHECK indicator

This lights when the paper tray is out of paper, the paper has jammed, the printer compartment cover is open, or a paper size error has occurred.

TONER EMPTY indicator

This blinks when the toner cartridge nears empty and lights steadily when the toner cartridge needs replacement.

Display

This displays messages and prompts during operation and programming.

Panel release

Grasp this release and pull toward you to open the operation panel.

PC IN USE light

This blinks when data is being sent to or from the computer connected to the fax machine.

LINE IN USE light

This lights when the fax machine is using the telephone line.

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

FUNCTION key

Press this key to select special functions and settings.

RESOLUTION key

Press this key to adjust the resolution for faxing or copying.

VOLUME (UP/DOWN) keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, the volume of the handset when the handset is lifted, or the volume of the ringer at all other times. The keys can also be used to scroll through FUNCTION key settings.

BROADCAST key

Press this key to send a document to a group of receiving fax machines.

Rapid Dial Keys

Press one of these keys to dial a fax number automatically, or send a document as an E-mail attachment to a preset E-mail address.

E-MAIL key

Press this key to send a document as an E-mail attachment. After you press the key, your specified E-mail program will open to let you enter the E-mail address, a subject, and a message if desired.

REDUCTION/ENLARGEMENT key

Press this key to select an enlargement or reduction setting when making a copy of a document.

STOP key

Press this key to cancel an operation before it is completed.

START key

Press this key to begin transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

HOLD/SEARCH key

When dialing, press this key to search for an auto-dial fax number. During a phone conversation, press this key to put the other party on hold.

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

1. Installation

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

1. Installation

Unpacking Checklist

Original document support

Handset

Handset cord

To n e r cartridge

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

Rapid Key labels

Received document tray

Operation manual

Telephone line cord

Drum cartridge (comes pre-installed in machine)

Paper tray

Sharp Laser Multifunction CD-ROM

Connections

Points to keep in mind when setting up

Do not place the machine and the drum cartridge in direct sunlight.

Do not place the machine near heaters or air conditioners.

1. Installation

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Connections

Connecting the Handset

Connect the handset as shown and place it on the handset rest.

The ends of the handset cord are identical, so they will go into

♦

either jack.

Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Connecting the power cord

Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.

Caution!

Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty.

Connections

1. Installation

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Connections

Connecting the telephone line cord

Insert one end of the line cord into the jack on the left of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

Be sure to insert the line into the

TEL. LINE Do not

the

TEL. SET

jack.

insert it into

jack.

Note: Your fax is set for tone dialing. If you are on a pulse dial line, you must set your fax for pulse dialing. Press the keys on the operation panel as follows:

Press these keys:

FUNCTION

The display will show:

DIAL MODE 1=TONE, 2=PULSE

Press 1 to select tone dialing, or 2 to select pulse dialing.

Press the STOP key to return to the date and time display.

TONE PULSE

STOP

Attaching the paper tray and document supports

Attach the paper tray.

Attach the received document tray.

Connections

1. Installation

Attach the original document support.

Make sure the front side of the support faces you (the support

♦

should curve slightly toward you).

Connections

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET jack on the fax.

To connect an answering machine to your fax, see Chapter 6,

♦

Answering Machine Hookup.

Remove the seal covering the TEL. SET jack.

Connect the extension phone line to the TEL. SET jack.

Installing the Toner Cartridge

The laser printer in your fax machine uses a toner cartridge and a drum cartridge. The drum cartridge comes pre-installed, and the toner cartridge must be installed.

The starter toner cartridge included with your fax can print approximately 1,875 letter-size pages at 4% page coverage.

The drum cartridge can print approximately 20,000 letter-size

♦

pages. When replacing the drum cartridge, use a Sharp FO-29DR drum cartridge.

When replacing the toner cartridge, use a Sharp FO-29ND toner cartridge. One cartridge can print about 3,750 letter-size pages.

1. Installation

Follow the steps below to install the toner cartridge and prepare the drum cartridge.

Grasp the print compartment cover at both sides as shown, and pull up to

open the cover.

Caution!

•

The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the compartment or the paper guide on the underside of the print compartment cover.

Installing the Toner Cartridge

The drum cartridge has been installed at the factory. Gently pull the paper

tab to remove the black sheet of protective paper from the cartridge.

Be careful not to tear the paper nor

•

leave any pieces of paper in the machine.

Remove the new toner cartridge from its packaging. Shake the cartridge

side to side four or five times to distribute the toner evenly within the cartridge.

Carefully remove the band and the cardboard packaging material from the toner cartridge.

Installing the Toner Cartridge

Hold the toner cartridge by the handle with the stamped markings on the

cartridge facing upwards, and insert the cartridge into the print compartment.

Place your thumb on the center of the handle where it is marked PUSH, and

push the handle down and in so that the cartridge fits into place.

1. Installation

Close the print compartment cover, pressing down firmly on each side to

make sure it is completely closed.

Installing the Toner Cartridge

Reset the toner counter by pressing the following keys:

FUNCTION

Display shows:

Reset the drum counter by pressing the following keys:

Note: This setting is only necessary

•

after you have replaced the drum cartridge (not after replacing the toner cartridge).

Display shows:

CLR TONER COUNT PRESS START KEY

START

FUNCTION

CLR DRUM COUNT PRESS START KEY

START

Loading Printing Paper

You can load up to 200 sheets of letter, A4 or legal paper (max. 20 lbs.) in the paper tray.

Caution!

Do not use the blank side of paper that has already been printed on.

If you are going to load legal size paper, pull out the paper tray

extension.

Fan the paper, and then tap the edge against a flat surface to even the

stack.

1. Installation

Pull the paper release lever toward you.

Loading Printing Paper

Insert the stack of paper firmly into the tray, print side up.

Make sure that the stack is not

•

higher than the marked line. Loading too much paper may cause paper jams and misfeeds.

If paper remains in the tray, take it

•

out and combine it into a single stack with the new paper before adding the new paper.

Important:

Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side may result in poor print quality.

Make sure the stack of paper is aligned against the right paper guide,

and then gently move the left paper guide to the 8 1/2 position for letter or legal paper, or the A4 position for A4 paper.

Push the paper release lever back down.

Note: If the paper does not feed

•

correctly, remove the entire stack from the tray and repeat the loading procedure from the beginning.

Loading Printing Paper

The fax has been set at the factory to scale the size of received faxes to

letter size paper. If you have loaded legal paper, you must change the paper size setting to legal. Press these keys:

The display will show:

PAPER SIZE SET 1=LETTER, 2=LEGAL

PAPER SIZE SET 3=A4

Press 1 to select LETTER or 2 to select LEGAL. (You can also press 3 to select A4.)

The display will briefly show your selection and then show:

FINE PRIORITY 1=YES, 2=NO

FUNCTION

LETTER LEGAL

1. Installation

Press the STOP key to return to the date and time display.

STOP

Setting Up the Multifunction Interface

To enable the multifunction features of your fax, connect it to your computer and install the Multifunction software.

Connecting the parallel cable

Connect the fax machine to your computer with a parallel cable.

If you do not already have a parallel cable, you can purchase one

♦

from your dealer or any computer store.

Make sure the cable is IEEE 1284-compliant. We recommend a

♦

shielded cable no longer than 6 feet.

Make sure your computer is turned off and the fax machine is unplugged.

Connect one end of the cable to the port on the Sharp Laser

Multifunction. Snap the clips on each side of the port onto the cable connector to secure it.

Connect the other end of the cable to the parallel port on the back of your

computer.

Setting Up the Multifunction Interface

1. Installation

Note: There is normally no need to change the parallel port setting in your computer's setup (BIOS) program. However, if you find that the Sharp Laser Multifunction fax does not operate well when scanning or printing, you may need to change the setting. In this case select ECP, PS2, Bi-directional, or an equivalent parallel port mode.

Setting Up the Multifunction Interface

Installing the Multifunction software

Minimum system requirements

Processor: Pentium 90 MHz or higher

Operating system:

Windows



95/98, Windows NT 4.0

(Service Pack 3 or later), English version

Physical RAM: Windows 95/98: 16 MB

Windows NT 4.0: 32 MB

Free hard-disk space: Windows 95/98: 30 MB

Windows NT 4.0: 35MB

The Sharp Laser Multifunction software cannot be installed by Plug

♦

and Play. If the New Hardware Found box appears when you turn on your computer, click the Cancel button to exit the dialog box.

If you have other multifunction device software installed in your

♦

computer, uninstall that software before installing the Sharp Laser Multifunction software. Otherwise, the Sharp Laser Multifunction software may not function correctly.

1. Insert the Sharp Laser Multifunction CD into your computer’s CDROM drive.

2. If the Sharp Laser Multifunction Setup window appears, click Next in the window and go to step 4. If the window doesn’t appear, click the Start button on the Windows taskbar and select the Run... command.

3. Typ e e:\setup in the Open text box, where e is the letter of your CD- ROM drive, and then click OK.

4. Follow the instructions that appear on the screen.

5. When installation is completed, restart your computer.

Setting Up the Multifunction Interface

Online Operation Guide

Detailed instructions for using the Sharp Laser Multifunction software can be found in the Online Guide on the CD. To open the guide, follow these steps:

1. Insert the Sharp Laser Multifunction CD into your CD-ROM drive. (If the Sharp Laser Multifunction Setup window appears, click Cancel and then Exit Setup to close the window.)

2. Click the Start button on the Windows taskbar, point to Programs, and then point to Sharp Laser Multifunction. Click Online Guide.

1. Installation

Entering Your Name and Fax Number

Before you can begin using your fax machine, you must enter your name and fax (telephone) number. You also need to set the date

Once you enter this information, it will automatically appear at the top of each fax page you send.

and time.

Important!

The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

3 key

54 6

87 9

FUNCTION key

Press these keys:

The display will show:

ENTRY MODE PRESS * OR #

# key

START key

STOP key

FUNCTION

Entering Your Name and Fax Number

Press the # key twice. (Or the UP key twice.)

The display will show:

OWN NUMBER SET PRESS START KEY

Press the START key.

The display will show:

ENTER FAX #

Enter your fax number by pressing the number keys (max. of 20 digits).

• To insert a space between digits,

press the # key.

• If you make a mistake, press the

SPEED DIAL key to backspace and clear the mistake.

Note: When scrolling through the settings, you can press the UP key in place of the # key, and the

DOWN key in place of the * key.

START

(Example)

1. Installation

Press the START key to enter the fax number in memory.

The display will show:

ENTER YOUR NAME

START

Entering Your Name and Fax Number

Enter your name by pressing number keys for each letter as shown in the

chart below. Up to 24 characters can be entered.

Example: SHARP = 77777 444 22 7777 77

SPEAKER

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter. (The SPEAKER key moves the cursor forward, and the HOLD/ SEARCH key moves the cursor backward.)

♦ To clear a mistake, press the SPEED DIAL key.

♦ To change case, press the REDIAL key.

♦ To select one of the following symbols, press the # key or the * key

repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ] ^ _ ' { | }

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

Entering Your Name and Fax Number

Press the START key.

The display will show:

SECURITY SELECT 1=ON, 2=OFF

Press the STOP key to return to the date and time display.

1. Installation

START

STOP

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax.

Set the date and time by pressing the keys on the operation panel as shown below.

3 key

54 6

87 9

FUNCTION key

Press these keys:

The display will show:

ENTRY MODE PRESS * OR #

Press these keys:

The display will show:

DATE & TIME SET PRESS START KEY

**** key

STOP keySTART key

FUNCTION

Setting the Date and Time

Press the START key.

• The currently set date will appear in

the display.

Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

• To correct a mistake, press the

SPEED DIAL key to move the cursor back to the mistake and then enter the correct number.

Enter a two-digit number for the day (“01” to “31”).

Enter the year (four digits).

START

0 1

Example: January

Example: the 5th

0 0 0

1. Installation

Enter a two-digit number for the hour (“01” to “12”) and a two-digit number

for the minute (“00” to “59”).

Press the * key to select A.M. or the # key to select P.M.

Example: 2000

059

Example: 9:25

A.M. P.M

Setting the Date and Time

Press the START key to start the clock.

The display will show:

DAY LIGHT SAVING 1=YES, 2=NO

Press the STOP key to return to the date and time display.

Daylight Saving Time

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. To turn on this function, press the panel keys as follows:

START

STOP

Press these keys:

The display will show:

DAY LIGHT SAVING 1:YES, 2=NO

Press 1 to turn on the Daylight Saving Time function, or 2 to turn it off.

Press the STOP key to return to the date and time display.

FUNCTION

YES NO

STOP

Setting the Reception Mode

Your fax machine has three modes for receiving incoming calls and faxes:

TEL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine's handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on four rings and receive incoming faxes.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

Setting the reception mode

1. Installation

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

21 3

54 6

87 9

RECEPTION

MODE

FEB 01 10:30 M:00% STAND-BY

FAX

TEL

A.M.

FAX

TEL

A.M.

FAX

TEL

A.M.

For more information on receiving faxes in TEL and FAX modes, see Chapter 3, Receiving Documents. For more information on using A.M. mode, see Chapter 6, Answering Machine Hookup.

Setting the Reception Mode

Selecting the receiving unit

If you have connected the fax machine to a computer and installed the Multifunction software, you can choose whether to have incoming faxes received to the fax machine or the computer.

♦ The initial setting is FAX (reception to the fax machine).

Press these keys:

FUNCTION

The display will show:

RECEIVE UNIT 1=FAX, 2=PC

Press 1 (FAX) to select the fax machine, or 2 (PC) to select the

computer.

FAX PC

• The display briefly shows your

selection and then reverts to the date and time display.

If you selected reception to the computer and want the computer to

answer all calls automatically, set the reception mode of the fax machine to FAX.

• Make sure the Multifunction

Desktop software is running and Fax Receive is selected (a checkmark appears next to it) in the Fax menu of the Multifunction Desktop. (If not, the fax machine will receive faxes.)

RECEPTION

MODE

TEL

FAX

A.M.

Setting the Reception Mode

If you selected reception to the computer but also want to receive

voice calls, set the reception mode of the fax machine to TEL.

• You must answer all calls using

the fax’s handset. The

Multifunction Desktop will receive a fax only if the sending machine issues a fax tone. (Make sure that Fax Receive is selected in the Fax menu of the Multifunction Desktop.) To receive the fax to your fax machine, press the START key.

If you selected reception to the computer but also want to receive

voice messages in an answering machine connected to the fax machine as explained in Chapter 6, set the reception mode of the fax machine to A.M.

RECEPTION

MODE

RECEPTION

MODE

TEL

FAX

1. Installation

A.M.

Volume Adjustment

You can adjust the volume of the speaker, handset, and ringer using the UP and DOWN keys.

Speaker

Press the SPEAKER key.

Press the UP or DOWN key.

Display:

JAN-29 01:44 SPEAKER : HIGH

54 6

87 9

DOWN

key

DOWN

key

SPEAKER

JAN-29 01:44 SPEAKER : MIDDLE

JAN-29 01:44 SPEAKER : LOW

Volume Adjustment

When the display shows the desired volume level, press the SPEAKER

key to turn off the speaker.

Handset

Lift the handset.

Press the UP or DOWN key.

Display:

JAN-29 01:44 RECEIVER : HIGH

DOWN

1. Installation

SPEAKER

JAN-29 01:44 RECEIVER : MIDDLE

JAN-29 01:44 RECEIVER : LOW

When the display shows the desired volume level, replace the handset.

• Note: The handset volume reverts

to medium each time you hang up.

Volume Adjustment

Ringer

Press the UP or DOWN key. (Make sure the SPEAKER key has not been

pressed.)

• The ringer will ring once at the

selected level, and then the date and time will reappear in the display.

Display:

JAN-29 01:44 RINGER : HIGH

JAN-29 01:44 RINGER : MIDDLE

DOWN

JAN-29 01:44 RINGER : LOW

RINGER : OFF OK ? OK:PRESS START

If you selected RINGER : OFF OK?, press the START key.

START

Volume Adjustment

Beep length

Your fax machine normally signals the end of transmission, reception, or copying with a 3-second beep. If desired, you can change the duration of the beep to 1 second or turn the beep off.

1. Installation

Press these keys:

The display will alternately show:

BEEP LENGTH 1=3 SEC, 2=1 SEC

BEEP LENGTH 3=NO BEEP

Press 1 for 3 seconds, 2 for 1 second, or 3 for no beep.

Press the STOP key to return to the date and time display.

FUNCTION

Example: No beep

STOP

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

5.8"

(148 mm)

5.5"

(140 mm)

Maximum size

(216 mm)

8.5"

39.4"

(1.0 m)

Minimum weight

14 lbs.

(52 g/m² )

Loading several pages at once:

Minimum size

5.8"

(148 mm)

Minimum weight

14 lbs.

(52 g/m² )

5.5"

(140 mm)

Maximum weight

Maximum size

Maximum weight

42 lbs.

(157 g/m²)

8.5"

(216 mm)

21.5 lbs. (80 g/m²)

11"

(279 mm)

Transmittable Documents

Note: Letters or graphics on the edges of a document will not be scanned.

0.2"(5 mm)

shaded area will not be scanned.

Letters in the

0.16"(4 mm)

0.2"(5 mm)

0.16"(4 mm)

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light blue

ink.

2. Sending

Documents

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the mini-

mum size, carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 20 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 20 pages, place the additional

pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent doublefeeding.

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document

feeder. The top edge of the document should enter the machine first.

• The feeder will draw the leading

edge of the document into the machine. SEND READY will appear in the display.

Adjust the resolution and/or contrast settings (if desired) as explained in

the section Resolution and Contrast on the following pages, then dial the receiving machine as explained in

Sending a Fax by Normal Dialing

which appears later in this section.

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Loading the Document

RESOLUTION

2. Sending

Documents

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Grasp the panel release and pull up to open the operation panel.

Loading the Document

Remove the document.

Close the operation panel, making sure it clicks into place.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for sending and copying a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD Use STANDARD for ordinary documents.

This setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small

letters or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

2. Sending

Documents

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Adjusting the Resolution and Contrast

Load the document(s).

• The document must be loaded before the resolution and contrast can be adjusted.

Press the RESOLUTION key one or more times until the desired

resolution and contrast settings appear in the display.

JAN-29 01:44 STANDARD :AUTO

• The first time you scroll through the list of resolution settings, the

JAN-29 01:44 FINE :AUTO

contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will

JAN-29 01:44 SUPER FINE :AUTO

appear.

RESOLUTION

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

JAN-29 01:44 HALF TONE :AUTO

JAN-29 01:44 STANDARD :DARK

JAN-29 01:44 HALF TONE :DARK

Adjusting the Resolution and Contrast

Changing the default resolution

If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below.

Press these keys:

FUNCTION

The display will show:

FINE PRIORITY 1=YES, 2=NO

Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set it

to STANDARD.

YES NO

2. Sending

Documents

Press the STOP key to return to the date and time display.

STOP

Sending a Fax by Normal Dialing

With Normal Dialing, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset

before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialing allows you to listen to the line and make sure the

other fax machine is responding.

Load the document(s). (Note: If desired, you can load the document

after dialing in Step 3, below.)

• SEND READY appears in the display.

• Set the resolution and/or contrast if desired.

RESOLUTION

Pick up the handset or press the SPEAKER key. Listen for the dial

tone.

Dial the number of the receiving machine by pressing the number keys.

SPEAKER

532 2

(Example)

Wait for the connection. Depending on the setting of the receiving

machine, you will either hear a facsimile reception tone or the other person will answer.

• If the other party answers, ask them to press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving machine to issue a reception tone.

When you hear the reception tone, press the START key. Replace the

handset if you used it.

• When transmission is completed, the fax will beep once.

Sending a Fax by Normal Dialing

Beep

START

2. Sending

Documents

Using the REDIAL key

You can press the REDIAL key to redial the last number dialed. To send a document, press the START key when you hear the fax tone after the connection is established. Note that the speaker is automatically activated when you press the REDIAL key.

Sending a Fax by Automatic Dialing

You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number.

To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys.

♦ 20 Rapid Keys and 100 Speed Dial numbers are available.

♦ You can also store an area code or access code in a Rapid Key or

Speed Dial number.

♦ You can use a Rapid Key or Speed Dial number to send a fax as an

E-mail attachment to an E-mail address. To program a Rapid Key or Speed Dial number for E-mail, see Programming Rapid Key and Speed Dial Numbers in Chapter 5 of your online operation guide.

SPEED DIAL key

21 3

54 6

87 9

Attach the Rapid Key labels above the Rapid Keys as shown here. When you store a number in a Rapid Key, write the name of the party on the label.

Rapid Keys

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialing

Press these keys:

FUNCTION

The display will show:

FAX/TEL # MODE 1=SET,2=CLEAR

Press the 1 key to select SET.

The display will show:

FAX/TEL # SET SPEED # OR RAPID

To store a number in a Rapid Key, press the desired Rapid Key.

Example: Rapid Key 01

2. Sending

Documents

To store a Speed Dial number, enter the desired 2-digit number (from 00 to 99) by pressing the number keys.

Enter the fax or voice number by pressing the number keys.

(Note: A space cannot be entered.)

• To clear a mistake, press the SPEED DIAL key.

♦ If a pause is required between any of the digits to access a special

service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

0 1

32 2

Example: Speed Dial 01

(Example)

Sending a Fax by Automatic Dialing

Press the START key.

Enter the name of the party by pressing the number keys as shown

below. (If you don’t want to enter a name, go directly to Step 7.)

START

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

Example: SHARP = 77777 444 22 7777 77

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPEAKER

♦ To clear a mistake, press the SPEED DIAL key.

♦ To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter.

♦ To select one of the following symbols, press the # key or the * key

repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ] ^ _ ' { | }

Press the START key.

START

Sending a Fax by Automatic Dialing

Press 1 if the number programmed is an area code or access code to be used

for Chain Dialing (see Chain Dialing for area and access codes below). Press 2 (or START) if the number is a regular fax or voice number.

Return to Step 3 to store another number, or press the STOP key to

return to the date and time display.

Chain Dialing for area and access codes

You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 8, press 1 to set the number as a Chain Dialing number.

After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number.

ON OFF

Step 3 or

2. Sending

Documents

STOP

♦ The maximum number of digits that can be dialed at one time by

Chain Dialing is 50.

Clearing auto-dial numbers

Press these keys:

The display will show:

FAX/TEL # MODE 1=SET,2=CLEAR

FUNCTION

Sending a Fax by Automatic Dialing

Press 2 to select CLEAR.

Press the Rapid Key or enter the Speed Dial number (press the number

keys) that you want to clear.

Press the START key.

Return to Step 3 to clear another number, or press the STOP key to

return to the date and time display.

0 1

Step 3 or

Example: Speed Dial 01

START

STOP

Note: You cannot clear a number if it is used in a timer operation or is included in a Group Key. First clear the number from the operation or group, then clear the Rapid Key or Speed Dial number. To check where the number is used, print out the Group List or the Timer List as explained in Chapter 8.

Making changes

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display in Steps 4 and 6.

Note: The fax machine uses a lithium battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialing

Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another operation. After you dial, your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for transmission, the documents will be transmitted in the order in which they were scanned.

♦ The fax machine can hold approximately 280 pages of average

content in memory. Less pages can be held if any pages are scanned using fine or halftone resolution.

♦ The maximum number of transmission jobs that can be held at once

is 30.

♦ The amount of memory currently occupied appears as a percentage

(M:00%) in the display.

2. Sending

Documents

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. Press the START key or the STOP key as follows:

♦ Press the START key if you want to transmit the pages which have

been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

Sending a Fax by Automatic Dialing

If you do not press the START key or the STOP key within one minute, the transmission will be canceled and the pages already scanned cleared from memory. You will need to retransmit all pages of the document.

Rapid Key Dialing

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

Load the document(s).

• SEND READY appears in the display.

• Set the resolution and/or contrast if desired.

RESOLUTION

Press the appropriate Rapid Key.

• The document is automatically transmitted once the connection is established.

(Example)

Sending a Fax by Automatic Dialing

Speed Dialing

If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number.

Load the document(s).

• SEND READY appears in the display.

• Set the resolution and/or contrast if desired.

RESOLUTION

2. Sending

Documents

Press the SPEED DIAL key and then enter the Speed Dial number by

pressing the numeric keys.

• To enter numbers 1 through 9, first enter 0 and then the number.

Check the display. If the name or number shown is correct, press the

START key. (If not, press the STOP key and then repeat Step 2.)

SPEED

DIAL

0 9

(Example)

START

Sending a Fax by Automatic Dialing

Direct Keypad Dialing

You can also enter a full number with the number keys and then press the START key to begin dialing. You can use this method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s). (Note: If desired, you can load the document

after dialing in Step 2, below.)

• SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

Enter the number of the receiving machine by pressing the numeric

keys.

• If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is

correct, press the START key.

• If it is not correct, press the STOP key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

RESOLUTION

32 2

(Example)

START

Sending a Fax by Automatic Dialing

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number or E-mail recipient, you can search for the number by following the steps below. Once you have found the number, you can dial and transmit the loaded document by simply pressing the START key. (Note: To search for an E-mail recipient, your fax must be connected to your computer.)

Load the document(s).

• SEND READY will appear in the display.

• Set the resolution and/or contrast if

RESOLUTION

desired.

2. Sending

Documents

HOLD/

ABC21DEF

JKL

TUV

Press the HOLD/SEARCH key.

Press 1 to search for an auto-dial number, or 2 to search for an E-mail

recipient.

Enter the first letter of the stored name by pressing the appropriate

number key (the key below the marked letter) one or more times until the letter appears in the display. If the

AUTO-DIAL E-MAIL

GHI MNO

PQRS WXYZ

name begins with a special character or number, press 1 (only for auto-dial

numbers).

♦ If you don’t remember the first letter, go to Step 5 (you will scroll

through the list from the beginning).

♦ If a name wasn’t stored (for an auto-dial number), press 0. This will

cause numbers, not names, to appear when you scroll.

Sending a Fax by Automatic Dialing

Press the # key or the * key to scroll through the names (numbers if you

pressed 0). Stop when the desired name appears in the display.

• If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START key.

• The document is transmitted.

Automatic redialing

START

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine will make up to two redialing attempts at an interval of five minutes.

♦ To stop automatic dialing, cancel the job as explained in Checking

and cancelling transmission jobs in Chapter 2.

Recall Interval for automatic redialing

If desired, you can change the interval at which the fax machine makes automatic redialing attempts.

Press these keys:

FUNCTION

The display will show:

RECALL INTERVAL ENTER (01-15) 05

Sending a Fax by Automatic Dialing

Enter a 2-digit number from 01 to 15 for the number of minutes of the

interval.

Press the STOP key to return to the date and time display.

Recall times for automatic dialing

If desired, you can change the maximum number of automatic redialing attemps made when the line is busy.

♦ Under certain conditions (for example if a person answers the call

on a telephone), automatic redialing may stop before the set number of redialing attempts are made.

Example: 3 minutes

STOP

2. Sending

Documents

Press these keys:

The display will show:

RECALL TIMES ENTER (00-10) (02)

Enter a 2-digit number from 00 to 10 for the maximum number of redial

attempts.

Press the STOP key to return to the date and time display.

FUNCTION

Example: 5 attempts

STOP

Sending a Fax by Automatic Dialing

Checking and cancelling transmission jobs

To display information on currently set transmission (and polling) jobs, follow the steps below. You can also cancel a job with this procedure.

Press these keys.

FUNCTION

• The display will show ACTION STATUS and the number of transmission jobs, and then information on the first job.

Press the UP key or the DOWN key to scroll through the list of jobs.

(Note: You can also scroll with the * or # key.)

DOWN

• The display will show the 2-digit memory number assigned to the transmission, the time the transmission was set, and status of the job alternating with the name (or number) of the receiving party.

• To cancel a job, press the START key twice while the job appears in the display.

When you have finished viewing the list, press the STOP key to return to

the date and time display.

STOP

Sending a Fax by Automatic Dialing

Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine also has ECM.

2. Sending

Documents

Press these keys:

The display will show:

ECM MODE 1=YES, 2=NO

Press 1 to turn on ECM or 2 to turn it off.

Press the STOP key to return to the date and time display.

FUNCTION

YES NO

STOP

Sending a Fax by Automatic Dialing

Quick Online

When you transmit a document, the fax machine normally dials the receiving party and begins transmitting while scanning is still in progress. This function is called Quick Online. If desired, you can turn off Quick Online and have the fax machine wait until all pages have been scanned before dialing.

Press these keys:

FUNCTION

The display will show:

QUICK ON-LINE 1=YES, 2=NO

Press 1 to turn on Quick Online or 2 to turn it off.

YES NO

Press the STOP key to return to the date and time display.

STOP

3. Receiving Documents

Using FAX Mode

To select FAX mode, press the

MODE

in the display points to FAX.

RECEPTION

MODE

When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes.

RECEPTION

key until the arrow

FAX

TEL

A.M.

3. Receiving

Documents

4 rings Fax reception

♦ If you pick up the handset before the machine answers, you can talk

to the other party and/or receive a document as explained in Using TEL mode.

Note: If you receive a fax while scanning a document into the Multifunction Desktop on your computer, scanning may be canceled.

Using FAX Mode

Changing the number of rings

If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode. Any number from 1 to 5 can be selected.

Press these keys:

FUNCTION

The display will show:

NUMBER OF RINGS ENTER (1-5) (4)

Enter the desired number of rings (any number from 1 to 5).

The display will briefly show your selection, and then:

RECALL INTERVAL ENTER (01-15) 05

Press the STOP key to return to the date and time display.

Note: If you are using Distinctive Ring, the fax machine will answer calls after two rings regardless of the above setting.

Received document outlet

Note: The received document outlet has a maximum capacity of 100 sheets. To prevent the outlet from becoming obstructed, which will in turn cause paper jams, be sure to frequently remove received documents and copies. Do not allow a large number of documents to accumulate in

the outlet.

Example: 3 rings

STOP

Using TEL Reception Mode

To select TEL mode, press the

MODE

in the display points to TEL.

Using TEL Reception Mode

RECEPTION

key until the arrow

RECEPTION

MODE

TEL

FAX

A.M.

When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line.

Answering with the fax’s handset

When the fax machine rings, pick up the handset.

If you hear a fax tone, wait until the display shows RECEIVING and then

replace the handset.

Beep

RECEIVING

3. Receiving

Documents

If you have set the Fax Signal

Note:

Receive setting to NO, press the key to begin reception.

START

Using TEL Reception Mode

If the other party first speaks with you and then wants to send a fax, press the

START key after speaking. (Press your START key before the sender presses their Start key.)

• When RECEIVING appears in the display, hang up.

START

RECEIVING

Answering with an extension phone

Answer the extension phone when it rings.

If you hear a soft fax tone, wait until your fax responds (the extension

phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall jack), then hang up.

Beep

Phone goes dead or pronounced, high-pitched tones

Using TEL Reception Mode

If the fax doesn't respond, or if the other party first talks to you and then

wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

Comments:

♦ Your fax will not accept the signal to begin reception (5**) if a

document is loaded in its feeder.

♦ If you have set the Fax Signal Receive setting to NO, press 5, *,

and * on the extension phone to begin reception.

3. Receiving

Documents

Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.

Press these keys:

FUNCTION

The display will show:

TEL/FAX REMOTE # ENTER (0-9) (5)

Enter a number from 0 to 9.

(Example)

Using TEL Reception Mode

Press the STOP key to return to the date and time display.

Turning off detection of the Tel/Fax Remote Number

If you don't intend to ever activate fax reception from an extension phone, you can turn off detection of the above TEL/FAX REMOTE NUMBER. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone.

Press these keys:

FUNCTION

STOP

The display will show:

REMOTE RECEPTION 1=YES, 2=NO

Press 1 to turn on detection of the TEL/FAX REMOTE NUMBER, or 2

to turn it off.

Press the STOP key to return to the date and time display.

YES NO

STOP

Using TEL Reception Mode

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.

Press these keys:

The display will show:

FAX SIGNAL RX 1=YES, 2=NO

Press 1 to turn on the function, or 2 to turn it off.

Press the STOP key to return to the date and time display.

FUNCTION

Documents

3. Receiving

YES NO

STOP

Using TEL Reception Mode

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder

will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

♦ Automatic reduction may not be possible if the received document

is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press these keys:

FUNCTION

The display will show:

RECEPTION RATIO 1=AUTO, 2=100%

Press 1 to turn on automatic reduction, or 2 to turn it off.

Press the STOP key to return to the date and time display.

AUTO 100%

STOP

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the toner cartridge needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, CAN’T PRINT DATA will appear in the display, alternating with a message indicating the problem. When you correct the problem, the stored documents will automatically print out.

If you received documents in memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Caution!

♦ When documents are stored in memory, do not turn the power off.

This will erase all of the contents.

3. Receiving

Documents

♦ If documents received in memory are lost due to a power failure or

other interruption in the power supply, a CLEAR REPORT will be printed out when the power is restored. This gives information about the receptions lost, including the fax numbers of the transmitting machines if they are available.

4. Making Copies

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 20 pages.)

• SEND READY appears in the display.

If desired, select one or more of the following optional copy settings:

• SORT COPY: If you are making multiple copies of more than one original and want the copies sorted, press the FUNCTION key and 6, and then enter the number of copies per original. (If the number of copies is less than ten, enter a “0” before the number.)

FUNCTION

Example: 3 copies per original

• MULTIPLE COPIES (Not sorted):

If you want to make multiple copies of the original (or each original), enter a 2-digit number for the number of copies per original. (If the number is less than 10, do not

enter a 0 before the number.)

Sorted

Originals

Example of sorted/not-sorted

Not sorted

copies (three each) of three

originals

Example: Nine copies per original

• REDUCE/ENLARGE:

If you want to reduce or enlarge the copy, press the REDUCTION/ ENLARGEMENT key until the desired percentage appears in the display (you can also scroll through the percentages with the UP and DOWN keys). The selections are as follows: 100% (no reduction/enlargement) AUTO (auto reduction to fit the size of the printing paper.) 94% 88% 73% 50% 200% 150% 125%

Making Copies

REDUCTION/

ENLARGEMENT

4. Making

Copies

Note: The enlargement/reduction setting is effective for one time only.

• RESOLUTION:

RESOLUTION

If desired, set the resolution and/or contrast. (The default setting for copying is FINE.)

Press the COPY/HELP key.

COPY/HELP

• Copying begins.

Note:

If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Making Copies

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Press these keys:

FUNCTION

The display will show:

COPY CUT-OFF 1=YES, 2=NO

Press 1 to set copy cut-off to YES (the remaining part of the document will

not be printed), or 2 to set copy cutoff to NO (the remaining part will be printed on a second page).

YES NO

The display briefly shows your selection, and then:

PAPER SIZE 1=LETTER, 2=LEGAL

Press the STOP key to return to the date and time display.

STOP

5. Making Telephone Calls

Your fax machine can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a voice call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial

tone.

Dial the number using one of the following methods:

SPEAKER

• Normal Dialing: Enter the full telephone number with the numeric keys.

• Rapid Key Dialing: Press the appropriate Rapid Key.

• Speed Dialing: Press the SPEED DIAL key, and enter the 2-digit

Speed Dial number with the numeric keys.

Speak with the other party when they answer.

• If you pressed the SPEAKER key, pick up the handset to talk.

Example: Press Rapid Key 01

5. Making Phone Calls

Making Telephone Calls

Comments:

♦ While the handset of the fax is lifted (off hook), an extension phone

connected directly to the fax cannot be used to speak with the other party.

♦ The fax may interrupt a voice call received on an extension phone if

the reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a touch-tone phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, *, *.)

Searching for an auto-dial number

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial number. First search for the number as described in

Searching for an auto-dial number in Sending a Fax by Automatic Dialing in Chapter 2, then pick up the handset or press the

SPEAKER key. The number will be dialed automatically (do not press the START key).

Redial

The last number dialed can be redialed by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

Hold

You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/SEARCH key again to resume conversation.

6. Answering Machine Hookup

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine's TEL. SET jack. This will allow you to receive both voice messages and faxes when you are out.

Remove the seal covering the TEL. SET jack.

Connect the answering machine's telephone line jack to the TEL. SET

jack.

• If desired, you can connect an extension phone to your answering machine's extension phone jack.

Make sure the

TEL. LINE

is connected to the wall jack.

jack

Machine

6. Answering

To answering machine's telephone line jack.

Connecting an Answering Machine

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

“Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.”

♦ Try to keep the length of the message under 10 seconds. If it is too

long, you may have difficulty receiving faxes sent by automatic dialing.

♦ If your outgoing message must be longer than 10 seconds, leave a

pause of about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialing is used.

Activating the answering machine connection

Before you go out, activate the answering machine connection as follows:

Set the reception mode to A.M.

FAX

TEL

RECEPTION

MODE

A.M.

Connecting an Answering Machine

Set your answering machine to auto answer.

♦ Your answering machine must be set to answer on a maximum of

two rings. If not, you may not be able to receive faxes sent by automatic dialing.

♦ If your answering machine has a toll saver function, make sure that

it will answer by the fourth ring.

Note:

If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see Chapter 3, Receiving Documents). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.

How the connection operates

While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.

When you return and turn off your answering machine, be sure to change the reception mode back to FAX or TEL!

Machine

6. Answering

Optional A.M. Mode Settings

If necessary, you can use the following settings to improve the response of the answering machine hookup to incoming calls.

Quiet Detect Time

The fax machine is set to take over the line and begin reception if it detects 4 seconds of silence after the answering machine answers. If needed, you can change this setting to any number of seconds from 1 to 10.

♦ We recommend that you do not set Quiet Detect Time under 3 sec-

onds.

♦ If the fax machine is interrupting callers before they can leave a

message, try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

Note:

Quiet Detect Time can be turned off by entering “00” for the time. Note, however, that the fax machine may not be able to receive manually-sent faxes from some older fax machines.

Press these keys:

FUNCTION

The display will show:

QUIET DETECT TM. ENTER (00-10) 04

Enter a number from 01 to 10, or enter 00 to turn off the function.

(Example)

Optional A.M. Mode Settings

Press the STOP key to return to the date and time display.

Fax when Answering machine Fails

When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

This function has been turned off at the factory. If you want to turn it on, follow the steps below:

Note:

When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

STOP

Press these keys:

The display will show:

TA D FA IL S 1=YES, 2=NO

Press 1 to turn on the function, or 2 to turn it off.

Press the STOP key to return to the date and time display.

FUNCTION

Machine

6. Answering

YES NO

STOP

7. Special Functions

Broadcasting

The Broadcasting function allows you to send the same document to as many as 30 different locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document (s).

• SEND READY will appear in the display.

Press the BROADCAST key.

The display will show:

BROADCAST

BROADCAST MODE SPEED # OR RAPID

Dial the receiving machines using one or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys.

0 1

(Example)

Press the START key.

The display will show:

SET RESOLUTION PRESS RESO. KEY

Broadcasting

START

• If desired, adjust the resolution and/ or contrast.

Press the START key. Transmission begins.

• A Transaction Report is automatically printed out after Broadcasting is completed. Check the “Note” column of the report to see if any of the locations are marked “Busy” or have a communication error code. If so, send the document to those locations again.

RESOLUTION

START

Functions

7. Special

Broadcasting

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure:

Load the document(s).

• SEND READY will appear in the display.

• If desired, adjust the resolution and/ or contrast

RESOLUTION

Press the appropriate Group Key. Transmission will begin.

19/G318/G217/G1

(Example)

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below.

Rapid Keys 17/G1 through 20/G4 can be used as Group Keys. Note that one key cannot be simultaneously programmed as both a Group Key and a Rapid Key.

♦ Up to 30 numbers can be stored in one Group Key.

♦ Only Rapid Key and Speed Dial numbers (excluding numbers set

for Chain Dialing) can be stored in a Group Key. Full numbers cannot be stored.

Press these keys.

The display will show:

FUNCTION

Broadcasting

GROUP ENTRY MODE 1=SET, 2=CLEAR

Press 1 (SET) to program a Group Key, or 2 (CLEAR) to clear a Group

Key.

To program a Group Key, press the key you want to program (one of

Rapid Keys 17/G1 to 20/G4).

To clear a Group Key, press the key you want to clear and go to Step 5.

SET CLEAR

19/G318/G217/G1

(Example)

Functions

7. Special

Broadcasting

Enter fax numbers using one or both of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys.

Press the START key.

Return to Step 3 to program another Group Key, or press the STOP key

repeatedly until you return to the date and time display.

0 1

Step 3 or

(Example)

START

STOP

Distinctive Ring

Distinctive Ring (Requires Subscription to Service)

Important:

♦ To use distinctive ring, you must subscribe to a distinctive ring

service from your local phone company.

♦ Your fax machine may not be compatible with some distinctive ring

services.

Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line. The second number rings differently from your normal number.

If you subscribe to a distinctive ring service, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second number as an exclusive fax number.

To have your fax automatically answer when your second number is called, follow the steps below:

Press these keys:

FUNCTION

The display will show:

OPTION SETTING PRESS * OR #

Press the **** key 11 times.

The display will show:

DISTINCTIVE RING 1:RING PATTERN 1

The ring pattern selections alternately appear here.

7. Special

Functions

Distinctive Ring

Press a number from 1 to 3 to select the ring pattern below that matches

your second number’s ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off

the distinctive ring function.

RING PATTERN 1 Two short rings

RING PATTERN 2 One short, one long, and one

RING PATTERN 3 Two short rings and one long ring

STANDARD RING Your standard (normal) ring

OFF SETTING Turn distinctive ring off

short ring

pattern

The display will briefly show your selection, and then:

FAX SIGNAL RX 1=YES, 2=NO

Press the STOP key to return to the date and time display.

Set the reception mode to FAX.

RECEPTION

MODE

STOP

TEL

FAX

A.M.

Distinctive Ring

♦ When using distinctive ring, you must set the reception mode of

your fax machine to FAX. When your designated fax number is dialed, your fax will automatically answer and begin reception after two rings. Note that other devices on the same line will also ring until your fax answers. If one of your other numbers is dialed, the fax will ring; however, it will not answer.

7. Special

Functions

Cover Sheet

You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions.

You can select a message.

For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all transmissions until you turn it off.

Press these keys:

FUNCTION

The display will show:

COVER SHEET 1=YES, 2=NO

Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off.

The display will briefly show your selection, and then:

AUTO PRINT OUT 1=YES, 2=NO

Press the STOP key to return to the date and time display.

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission.

YES NO

STOP

Cover Sheet

Load the document(s).

• The document must be loaded before a message can be selected.

• The cover sheet function must be turned on.

Press these keys:

The display will show:

COVER SHEET HEAD 1=URGENT

FUNCTION

The message selections alternately appear here.

Functions

7. Special

Cover Sheet

Select a message by entering a number from 1 to 4:

1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

Dial the receiving machine and transmit the document.

Note:

To cancel a header message selection, press the STOP key or remove the document from the feeder.

(Example)

Batch Page Numbering

You can change the page numbering of the fax from simple numbering (“P.01”, “P.02”, etc.) to batch numbering, which means that a slash and the total number of pages are added after each page number (for example, “P. 01/05”, “P.02/05”, etc.). This allows the recipient to check for missing pages.

Load the document(s).

• The document must be loaded before batch page numbering can be set.

Press these keys:

FUNCTION

The display will show:

PAGE COUNTER SET ENTER # (01-99)

Enter the total number of pages (“01” to “99”) by pressing the number keys.

(If the number is less than 10, enter a “0” before the number.)

• If you are sending a cover sheet, do not include it in the total number of

pages (the number will be adjusted automatically).

Example: Eight pages

Functions

7. Special

Batch Page Numbering

Dial the receiving machine and transmit the document.

Comments:

♦ If you need to cancel a batch number entry, remove the document

from the feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with

the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.

Sharp FO-2970M User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual