Sharp FO-2600 Operating Manual
MODEL
FO-2600
FACSIMILE
OPERATION MANUAL
QUICK REFERENCE GUIDE
1. INSTALLATION
2. INITIAL SETTINGS
3. BASIC OPERATIONS
4. ANSWERING MACHINE CONNECTION
5. SPECIAL FUNCTIONS
6. OPTIONAL SETTINGS
7.
PRINTING OUT REPORTS AND LISTS
8. MAINTENANCE
9. TROUBLESHOOTING
SPECIFICATIONS
MAINS PLUG WIRING INSTRUCTIONS
This equipment is fitt ed with a moulded type mains plug which incorporates a detachable fuse cover,
under no circumstances shou ld the plug be use d without the fuse cover fitted .
In the un l ikely event of the socket outlet in your hom e not being compatible with t he plug supplied, c ut
off the mains plug and fit an appropr iat e type ob ser ving t he wirin g code below.
DANGER: The fuse from the cut- off plug should b e remo ved and the plug should be dispose d of in a
safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a
serious electric shock may occur.
If you are not sure how to do this, get help from a qualified electrician.
IMPORT A NT
The wires in this mains lead ar e colou red in accorda nce wit h th e following code:
GREEN-AND-YELLOW : Earth
BLUE: Neutral
BROWN: Live
As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured
markings identifying t he ter minals in your plug, proce ed as follows:
The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which
is marked by the let t er E, or by the safety ea rth sym bol , or coloured green or green-an d-yellow.
The wire which is coloured BLUE must be connected to the term inal which is m a rk ed with t he lette r N
or coloured black.
The wire which is coloured BROWN must be conn ected to the ter minal w h ich is mar ked with the let ter
L or coloured r ed.
This apparatus must be protec ted by a 13A fuse in the mains plug or distribut ion bo ard.
"WARNING: THIS APPARATUS MUST BE EARTHED"
This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC.
Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG.
Ce matériel répond au x exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive
93/68/CEE.
Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG.
Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC.
Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva
93/68/EEC.
Este equipamento obedece às exigências das directiv as 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiva
93/68/CEE.
Este aparato satisface las exigencias de las Direc tivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE.
Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC.
Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC.
Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC.
89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation
QUICK REFERENCE GUIDE
Note:
Steps which are optio nal are enclos ed in a dot ted f ram e:
Transmitting documents
Normal Diallin g
Direct Keypad
Dialling
Rapid Key Dialling
Speed Dialling
Redialling
Load
document
Load
document
Load
document
Load
document
Load
document
→
→
→
→
RESOLUTION
Wait for
reception tone
→
→
RESOLUTION
RESOLUTION
RESOLUTION
RESOLUTION
→
→
→
Lift handset
press
SPEAKER
→
→
→
SPEED
REDIAL
or
START
Dial (press
numeric keys)
Press Rapid
Key
→
→
Dial (pres s
→
numeric keys)
Hang up
→
→
Enter Speed Dial
number (press 2
numeric keys)
Wait for
reception tone
START
START
→
START
→
Making voice calls
Normal Dialling
Rapid Key Dialling
Speed Dialling
Redialling
Lift handset
or
press
SPEAKER
Press SPEAKER
Lift handset
or
press
SPEAKER
Enter Speed Dial number
(press 2 numeric keys)
Lift handset
→
→
→
→
Dial (press
numeric keys)
Press Rapid
Key
SPEED
→
REDIAL
→
→
→
Lift handset if you
pressed
Function Guida nce Lis t
To print out a guide to all of the functions which are accessed by pressing the
FUNCTION key, press the FUNCTION key and then the START key.
Lift handset if you
pressed
SPEAKER
Lift handset if you
pressed
SPEAKER
SPEAKER
QUICK REFERENCE GUIDE Quick-i
QUICK REFERENCE GUIDE
ABOUT THE MERCURY RESIDENT IAL SERVI CE
132 or Residential PIN Service
Residential 132 Service
Access code 132 is pre-programmed in the
Mercury key (Rapid key 01) at the factory
Simply prefix all numbers manually or automatically dialled with this key. The key can
also be used to assign the Mercury access
code as a prefix to other autodial numbers
during programming (page 29).
Residential PIN Code Service
Clear access code 132 from the Mercury
key (Rapid key 01) (page 23).
Program the Mercury key (Rapid key 01)
with access code 131, a pause, and Mercury
PIN (page 27).
Simply prefix all numbers manually or automatically dial led wi th this key. The key can
also be used to assign the Mercury PIN as a
prefix to other autodial numbers during programming (page 29).
To change from the Residential PIN Code Service to the Residential 132 Service, clear the
Mercury key (Rapid key 01) and reprogram it with the access code 132. The machine will
automatically recognise the digits 132 and accept them without requiring a further pause
or Mercury PIN.
Quick-ii QUICK REFERENCE GUIDE
INTRODUCTION
Thank you for purchasing the FO-2600! In addition to providing you with the ease and
convenience of plain-paper printing, the FO-2600 features a variety of special
functions designed to increase the range and power of your communications.
This manual gives you easy-to-follow instructions for insta lling and using your new fax.
The Table of Contents will show you where instructions for using each feature are
located. Whilst you may not need to read every section in detail at first, we
recommend that you at least look over them briefly.
If you have any questions or problems which cannot be solved by reading this manual,
please contact your Sharp dealer.
♦ Keys, switches, and labels on the machine are indicated in BOLD print.
♦ Messages appearing in the display are indicated in CAPITAL LETTERS.
♦
Your fax mach in e and the t elep h one sy st em
Your Sharp FO- 2600 Facsim ile Transc eiver is appr oved fo r connec tion to the Pub lic
Switched Telephone Net work (PSTN) , it is also approved for connectio n via a Private
Branch Exchange (PBX), and can be used with either Loop Disconne ct (LD) or Dual
Tone Multi-F requen cy (DTM F) signalling.
Your facsimile mac hine is not suitable as an extension to some payp hone s or for use
on shared service l in es.
REN
The Ringer Equivalence Num b er (REN) of your fax machine is 1.
The total num ber of inst ru ment s t hat can be conne ct ed t o an exclu sive l ine is
determin ed by adding the REN values of each instrument . The tot al shou ld not excee d
4.0. A telephone provided by BT is assumed to have a REN of 1 unless otherwise
marked.
Satisfactory ringer operat ion can not be guar ant ee d in installations consisting of mixed
apparatus types, even if the REN value does not exceed 4.
i
INTRODUCTION
Emergen cy ser vi ces
Emergency services ( 999) can be called fr om this appar atus . Please display on the
telephone the num ber requir ed to acc ess t hat service , toge ther with the num b er of the
telephone, using the label provided.
♦
Private branch exchange ( PBX) connect ion
Your facsim ile machine is appr ov ed f or conne ctio n to the Publ ic Telephone Net wor k
(PSTN) via compat ible PBX syst ems. Consu lt your supplier for a list of suitable PBX
systems. It cannot be guar ant eed that this facsim ile m achine will oper ate corr ectl y
under all possible condit ions of conn ection t o compatible PBX sys te ms.
This facsimi le machine has been approve d for use of the following facilities:
Simple telephone
Tone dialling (DTMF)
Loop disconnect (Pulse dialling)
Memory dialling
Loudspeak ing (Ca ll Progr ess Monito r)
On-hook dialling
Automatic answering
Automatic dialling
Automatic clearing
Last number redial
Time break or Earth recall
Series connection of extension telephone(s)
Any other usage w ill invalidate the app ro val of the facsimile if as a result it then ceases
to comply with the stan dar ds against which app roval was gr ant ed .
Series connection
When connect ed via se ries appar at us, diff iculties may occa sionally be ex per ienced
when making calls to the PSTN and by both parties during telephone conversatio ns. If
difficulties ar e experien ced, conta ct the supplier or main tain er of the series appar atus
in the first instan ce.
While operation may be possible initially, changes to or moder nisat ion of the networ k
taking place in the nor m al cours e of event s may result in t he facsim ile equipm e nt being
connected to a network service with which it was not designed to be comp atib le.
Failure of the facs imile / serie s appara tus to work under t hese circu mst ance s may not
be the fa ult of t he net wo r k op er ator.
The voltage drop introd uced by your facsim ile bet ween the PSTN and the ass ociat ed
apparatus at a current of 40mA d. c. is 2 volt s, there fore no additional ser ies eq uipm ent
may be connect e d .
ii
TABLE OF CONTENTS
QUICK REFERENCE GUIDE
1 INSTALLATION
UNPACKING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
INSTALLING THE PRINT ER CART RIDG ES . . . . . . . . . . . . . . . . . . . . 1-2
ASSEMBLY AND CONNECTI ON S . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
LOADING PRINTING PAPER . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
2 INITIAL SETTINGS
A LOOK AT THE OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . 2-1
ENTERING YOUR NAME AND FAX NUMBE R . . . . . . . . . . . . . . . . . . . 2-2
ENTERING LETTERS FOR NAMES . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
SETTING THE DATE AND TIME . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
SELECTING THE RECEPTION MODE . . . . . . . . . . . . . . . . . . . . . . . 2-6
STORING NUMBERS FO R AUT OMAT IC DIALLING . . . . . . . . . . . . . . . . 2- 7
USING THE MERCURY FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . 2-11
3 BASIC OPERATIONS
SENDING DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
RECEIVING DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11
MAKIN G COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
MAKING TELEPHONE CALLS . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16
4 ANSWERING MACHINE CONNECTION
USING THE CONNECTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
OPTIONAL A.M. MODE SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
5 SPECIAL FUNCTI ONS
MEMORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
TRANSMISSION RESERVATION . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
BROADCASTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4
CONFIDENTIAL TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
POLLING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
RELAY REQUEST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10
TIMER OPERATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13
ENTERING AND USING PROGRAMS . . . . . . . . . . . . . . . . . . . . . . . 5-16
ANTI JUNK FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22
6 OPTIONAL SETTINGS
7 PRINTING OUT REPORTS AND LISTS
8 MAINTENANCE
9 TROUBLESHOOTING
PROBLEMS AND SOLUT IONS . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1
MESSAGES AND SIGNALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3
CLEARING PAPER JAMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5
SPECIFICATIONS
iii
TABLE OF CONTENTS
Notes
iv
1 INSTALLATION
UNPACKING
Take the fax machine out of the box carefully, and remove all packing material. Make
sure you have all the items listed below. If any are missing, contact your dealer.
Rapid key labels
Original document
support
Received document
support
Paper tray cover
Paper tray
Handset
Precauti ons be fore setting up
Imaging cartridge
British Telecom fax
book card
Mercur y
application set
Operation manu a l
Handset lead
Telephone line cord
Drum cartridg e
♦ The fax must be installed on a level surface.
♦ Keep the f ax away from air conditioners, heaters, direct sunlight, and dust.
♦ Provide easy access to the front, back, and sides of the fax. In particular, keep the
area in front of the fax clear, or the original document may jam as it comes out after
scanning.
♦ Keep liquids away from the fax. Liquids spilled on the fax can damage the internal
circuitry.
♦ If the fax is moved from a cold to a warm place, it is possible that condensation may
form on the reading glass, preventing proper scanning of documents for
transmission. To remove the condensation, turn on the power and wait
approximately 2 hours before using the fax.
INSTALLATIO N 1-1
INSTALLING THE PRINTER CARTRIDGES
The laser printer in your fax creates printed text and images by applying toner to the
page with a photoconductive drum. Follow the steps below to install or replace the
imaging cartridge (which contains the toner) and the drum cartridge.
1 Pull the release on the right side of
the operation panel forward , and open
the operation panel .
2 Grasp the top of the received
document guide an d pul l it so that it
rotates toward you. Lift the guide
straight up and out of the printing
compartment.
•• If you are installing the cartridges for
the first time, go to Step 5.
3 If you are replacing the cartridges,
grasp the finger hold on the imaging
cartridge handle (marked "PUSH")
and pull the handle out. Rehold the
handle, and pull the imaging cartridge
out of the compartment.
•• Caution! The fusing unit (the black
unit with ribs extending across the
bottom of the compartment) becomes
very hot during printing. Be careful not
to touch it.
•• If you are only replacing the drum
cartridge, place the imaging cartridge
on a piece of paper on a horizontal
surface. Make sure that the cartridge
lies flat.
•• If you are only replacing the imaging
cartridge, go to Step 8.
1-2 INSTALLATION
INSTALLING THE PRINTER CARTRIDG ES
4 Grasp the two finger holds on the blue
section of the drum cartridge, and pull
it out of the compartment.
5 Unfold the end of the drum cartridge
bag, and remove the new drum
cartridge.
•• Do not use a sharp object to cut the
bag.
•• Do not remove the sheet of black
protective paper yet.
6 Grasp the two finger holds on the
blue section of the drum cartridge,
and insert it into the compartment .
Make sure it fits into place on top of
the roller in the bottom of the
compartment.
•• If you have removed a used drum
cartridge, place it in the empty drum
cartridge bag, seal the bag, and
dispose of it in a way that conforms to
any local regulations that may exist in
your area.
7 Grasp the protruding end of the
protective paper, and pull the paper
out of the cartridge.
•• Be sure not to leave any pieces of torn
paper in the printing compartment.
•• If you are not replacing the imaging
cartridge, go to Step 10.
INSTALLATIO N 1-3
INSTALLING THE PRINT ER CART RIDG ES
8 Remove the imaging cartridge from its
bag, and shake it 4 or 5 times in a
horizontal direction.
•• This ensures that the toner is well
distributed inside the cartridge.
9 Remove the white cover.
•• Rem ove the wh ite cover and pull out
the black rubber strip which is attached
to the white cover.
10 Grasp the handle of the imaging
cartridge so that the stamped
markings are facing upwards, and
insert the cartridge into the printing
compartment.
11 Place your thumb on the centre of the
handle where it is marked "PUSH",
and push the handle slightly up and
PUSH
in so that the cartridge fits into place.
•• If you have removed a used imaging
cartridge, place it in the empty imaging
cartridge bag, seal the bag, and
dispose of it in a way that conforms to
any local regulations that may exist in
your area.
12 Hold the received document guid e
vertically, and insert it into its
compartment so that th e tabs on each
side of the guide go into the slots on
the sides of the compartment.
1-4 INSTALLATION
INSTALLING THE PRINTER CARTRIDG ES
13 Make sure that the received
document guide is positioned so that
the arm on the left side of the g uid e
will go into the hole. Place your
thumbs on both sides of the guide
where it is marked "PUSH", and push
P
U
S
H
PUSH
the guide forw ard u nt il it fits into
place.
14
Close the operation panel .
Replac ing the ca rtri dge s
Your fax uses the following imaging cartridge and drum cartridge. These can be
obtained from your dealer or retailer.
FO-26DC IMAG ING CARTRIDGE
FO-26DR DRUM CARTRIDGE
The imaging cartridge is capable of printing approximately 2000 pages if A4 size
paper is used and 4% of each page is covered with toner. When the cartridge nears
empty (about 250 pages can still be printed), the & indicator on the operation panel
will begin to blink. When the cartridge is empty, the indicator will light steadily and
TONER EMPTY will appear in the display. Replace the cartridge as described above.
To assure printing quality, we recommend that you replace the drum cartridge after
20,000 pages have been printed. You can check the total number of pages printed in
the display by pressing the FUNCTION key and then the "#" key.
INSTALLATIO N 1-5
Handset
Power lead
ASSEMBLY AND CONNECTIONS
Connect the hand set lead to the
handset and the fax as shown.
•• The ends of the handset lead are
identical, so they will go into either
socket.
Place the handset on the handset rest.
Use the handset to make ordinary
phone calls, or to transmit and
receive docum ents m anua lly.
Plug the power lead into a 230 V,
50 Hz, grounded (3-prong) AC outlet.
•• I mportant: Whenever you unplug the
power lead, disconnect the fax
machine from the telephone network
first.
Telephone line cord
TEL.
LINE
TEL.
SET
•• Cau tio n: The mains outlet
(socket-outlet) shall be installed near
the equipment and shall be easily
accessible.
Press the power switch to turn on the
power.
Plug one end of the telephone line
cord into the socket on the fax marked
"TEL. LINE". Plug the oth er end into a
standard telep hone wal l socket.
•• Be sure to plug the line cord int o the
TEL. LINE socket on the fax. Do not
plug it into the TEL. SET socket.
•• No te: Connection to the telephone
network must not be hard wired.
1-6 INSTALLATION
ASSEMBLY AND CONNECTIONS
Comments:
••
Your fax is set for tone dialling. If you are on a pulse only dial line, you must reset it for
pulse dialling by changing Option Setting 19. This procedu re is described in Chapte r 6,
"Optional Settings".
••
A new plan telephon e socket must be located ne ar the machine. If you don’t have one,
contact your local telephone supplier.
••
Your fax canno t be used on a key syste m withou t the ne cess ar y adapta tion of the system .
Please consult the insta llers of the syst em if this is req uire d.
••
If you intend to use a com pu te r fax mod em on the sam e phone line, you must reset Option
Setting 12 to NO in order to preven t transm iss ion and r ece ptio n errors . This pro cedu re is
described in Chapt er 6, "Optional Settings".
••
If you are connec tion g the fax to a PBX, you may need to rese t the fax to the app ro pr iate
recall mode for the PBX. This is done by Option Set t ing 21 as described in Chap ter 6.
••
If your area exper ience s a high incidence of ligh tnin g or power sur ges, we reco m mend t hat
you install surge protec to rs for the powe r and tele phon e lines. Surg e prot ector s can be
purchased f r om your dealer or at most telephone spec ia lty st or es.
••
The facsimile will not ring in response to incoming calls in the absence of mains power to
the machine. For this reason it is recomm en ded that the fax is not left as the only telephone
instrument conn ected t o the l ine when in this stat e to avoid t he loss of voice calls.
••
Your fax is still capable of making outgoing teleph one ca lls whe n the power is switc hed
*
OFF, however, the dialling method will default to pulse in this condition. The
used to switch to tone dial mode.
key may be
Volume settin gs
Adjust the volume of the speaker for on-hook dialling as follows:
1 Press the FUNCTION key and then
FUNCTION
SPEAKER
the SPEAKER key.
2 Press the "#" key to turn the volume
or
START
up, or the "*" key to turn it down.
3 Press the START key.
To adjust the volume of the ringer, reset Option Setting 22 as described in Chapter 6,
"Optional Settings".
INSTALLATION 1-7
ASSEMBLY AND CONNECTI ON S
Trays
Attach the paper tray by inserting the
tabs into the holes at the rear of the
fax.
Place the paper cover on the paper tray
so that the notches on each side of the
cover fit onto thecatches on each side
of the tray.
Received documen t
support
Original document
support
1-8 INSTALLATION
Attach the original document support
and the received document su pport to
the top of the fax as shown.
ASSEMBLY AND CONNECTIONS
Other devices
If desired, you can connect either an answering machine or an extension telephone to
your fax.
♦ Connecting an answering machine to the fax will allow you to receive both voice and
fax messages on the same line while you are out. For details on using this feature,
see Chapter 4.
♦ You can connect an extension phone to the fax to make and receive calls like any
other extension phone on your line. For details on receiving faxes from an extension
phone, see "Receiving Documents" in Chapter 3.
Remove the seal covering the socket
marked "EXT. TEL." on the fax.
Insert the modular plug of the
extension phon e or answering
machine line into the U.K. style socket
marked "EXT. TEL." as shown.
•• Importan t: If the extension telephone
or answering machine is not connected
to the extension telephone socket on
the fax as shown, the set-up will not
operate properly.
•• Eire : Remove the seal covering the
socket marked "TEL. SET " on the fax.
Insert the plug of the extension
telephone or the answering machine
tel
telphone
line
Important: If you are connecting an answering
machine, m ake sure the other end of t he line is
inserted into the answering machine’s
telephone line socket, not its t elephone socket.
line directly into the "TEL.SET" socket.
Comments:
••
The safety statu s of this socket is TNV, and is pr ovided for the connect ion of app roved
telephone equip ment only. To ensur e cont inue d safety com p lian ce, do not connect any
other equ ipment to this so cket.
••
More than one extension telephone may be con nect ed to the same line as the fax, provided
they are connecte d as shown abov e and the tot al REN value doe s not exce ed 4. If you are
connecting the f ax int o an ex isting multi- te le phon e insta lla tion , the wir ing m ay nee d some
alteration. Co nt act your telephone sup pl ier for assistance.
INSTALLATION 1-9
LOADING PRINTING PAPER
The paper tray holds the paper on which received documents and copies are printed.
Up to 100 sheets of A4 size paper from 60 to 90 g/m
Caution!
••
Do not use paper which has alr ead y been print ed on one side by a laser printe r or copie r.
This may damage t he roller in the fusing unit, cau sing poo r printing qua lit y and frequ ent
paper jams.
Note:
Plain paper has a "print" side which should be used to obtain the best print quality. The
print side is not visible to th e naked eye, so check t he labe l on the end of the pack age
before rem oving the pa per . The print side will be indicated by an arrow, symbol, or
wording. Load the pa per in the tray print side up as descr ibed below.
2
can be loaded in the tray.
1 Remove the paper tray cover.
2 Fan the paper, and then tap the edge
against a flat surface to even the
stack.
3 Pull the lever on the right side of the
paper tray (marked "PULL") toward
you.
4 Insert the paper into the tray, print
side up.
1-10 INSTALLATION
LOADING PRINTING PAPER
5 Make sure that the right edge of the
paper is aligned against the right
paper guide, and then move the left
paper guide until it fits into the
position marked "A4".
•• To move the guide, p inch the lever
against the guide.
6 Push the lever on the right side of the
paper tray down to set the paper.
7 Replace the paper tray cover.
••
When adding paper t o the paper tray, you m ust firs t take out any remaining pa per , combine it
into one stack with t he new pa per , and t hen pu t the stac k in the tray. If you do not r emove the
remaining paper and simply place new paper on top of it, double feeding may result .
INSTALLATION 1-11
LOADING PRINTING PAPER
Notes
1-12 INSTALLATION
2 INITIAL SETTINGS
A LOOK AT THE OPERATION PANEL
Before you can begin using your fax, there are some settings which must be made
using the keys on the operation panel. First take a moment to familiarize yourself with
the operation panel, and then make the settings as described on the following pages.
PAPER CHECK light
This light com es on
when you are out of
paper.
Toner empty indicator
This blinks when the
imaging cartridge is near
the en d of its l if e, an d
lights steadily when it
must be rep la ced.
Service indi ca to r
This lights when a
problem occurs which
must be fixed by a
service engineer.
12
GHI5JKL6MNO
4
PQRS8TUV9WXYZ
7
RESOLUTION key
Press this key to adjust the
resolutio n and cont ra st
before sending or copying
a document.
MEMORY key
Press this key to scan a
document into memory
before transmitting it.
Liquid crystal display
This displays various
messages dur ing
oper at io n a nd
prog ra m m in g.
PAPER
CHECK
ABC3DEF
SPEED
REDIAL
R
SPEAKER
0
COPY STOP
START
BROADCAST key
Press this key to sen d a
document to a group of
receiving fax machines.
FUNCTION key
Press this key to
select various
special function s.
AUTO
SEARCH
RECEPTION
DIAL
MODEFUNCTIONBROADCASTMEMORYRESOLUTION
01 02 03 04 05
06 07 08 09 10
11 12 13 14 15
16/POLL 19/G1 20/G217/P1 18/P2
MANUAL ANS.
SEARCH DIAL key
Press this key to sear ch
for an automatic dialling
number .
RECEPTION MODE key
Press this key t o select
the mode of reception.
Recepti on m ode li ght s
One of these lights will
come on to indicat e
which reception mode
has been selected.
STOP key
Press this key to stop
operations bef ore they
are completed.
Number keys
Use these keys to dial
number s, and e nter
numbers and letters
during number/name
storing procedur es .
R key
If you are on a P.B.X. extension ,
press t his key to t ra nsf er or put
the other party on hold. It can
also be used to move t he cur so r
to the left when st or ing a numb er
or name.
SPEAKER key
Press this key to dial a
number without picking
up the handset.
Rapid Keys
START key
Press this key to
send or receive a
document.
Use these keys to dial fax
and voice numbe rs
automatically. Rapid Key 01
(indicated by the blue logo)
also serves as an access
key when using the Mer cu ry
SPEED key
Press this key to dial
a 2-digit Speed Dial
number .
COPY key
Press this
key to
make a
Service.
(Not e th at you m ust attach
the Rapid Key labels.)
copy of a
REDIAL key
document.
Press this key to
automatically re dial the
last number dialled.
INITIAL SETTINGS 2-1
ENTERING YOUR NAME AND FAX NUMBER
To have your name and fax/telephone number (called the "Sender’s name" and
"Sender’s number") printed at the top of every page you transmit, program them by
pressing the panel keys as shown below.
♦ If you enter an incorrect number or letter, press the R key to move the cursor back
to the mistake, then enter the correct number or letter. (To move the cursor forward,
press the SPEAKER key.)
Step Press these keys: Comments
1
FUNCTION
2
START
3
"ENTRY MODE" will appear in the display.
"OWN NUMBER SET" will appear in the display.
3
Enter your f ax number (max. of 20 digits) by
5
5
4
5
START
3
21
(Example)
press in g the numer ic keys. (To ins er t a sp a ce
4
between digits, press the "#" key. To insert a "+",
pres s th e " " key.)
5
PQRS
PQRS
PQRS
7
7
GHI
GHI
4
4
ABC2ABC
2
PQRS
PQRS
7
6
SPEAKER
PQRS7PQRS
7
7
START
PQRS
PQRS
PQRS
7
7
7
PQRS
7
GHI
4
7
(Example: "SHARP")
Enter your name by pressing the a ppr opriate
numeric ke ys as shown on the following pag e.
Press each key repeat edly u n til the desir ed let t er
appears in the display.
(Max. of 24 char acters.)
7
STOP
8
Note:
2-2 INITIAL SETTINGS
To confirm that you hav e corr ect ly ent er ed your name and num ber , pr in t out th e
Passcode List (see Cha pt er 7). This list also shows a sample of what will be print ed at
the top of ever y pag e you tr ansm it ("
Exit.
HEADER PRINT
").
ENTERING LETTERS FOR NAMES
Names are programmed by pressing the number keys. You will notice that letters are
marked above each of the number keys "2" through "9" . To enter a letter (or number),
press the appropriate key one or more times until the letter appears in the display (the
number will appear first, followed by the letters in the order marked above the key).
The keys used for entering letters and editing are shown below.
Letters and numbers
To enter a lette r or num b er , pr es s
Space
Press this key twice to
enter a space.
123
GHI JKL MNO
456
PQRS TUV WXYZ
the approp riat e key re peat ed ly until
the desired number / lett er app ear s
in the display (the numb er ap pear s
first, then the letters in the order
shown above the key).
ABC DEF
SPEED
REDIAL
R
Delete
Press this key to delete the
letter highlighted by the cur sor
(if the cursor is to the right of
the last letter entered, it will
backspace and delete t he last
letter).
Shift
Pres s th is key o nc e to chang e
case (press it again to change
back).
789
SPEAKER
0
Symbols
Press either key re pe at edly unt il
the desired symbol appe ar s (see
the symbol list below).
Comments:
••
To enter two letter s in succession whic h requir e using the sa m e key, pr ess the
key once aft er enter in g the fir st lett er , th en ent er the sec ond let t er .
••
To change one individual le tter to anoth e r, move the cursor to tha t letter and ent er th e
desired letter . The new let ter will simply replace the old one.
Symbol list
To enter a symbol fro m the list below, pr ess the " #" key or the " *" key r epe atedly
until the desired sy mbol appe ar s.
# → ← *
Cursor left
Press this key to move the
cursor t o the left.
Cursor right
Press this key to move the
cursor to the right.
SPEAKER
. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ p { | } → ←
INITIAL SETTINGS 2-3
ENTERING LETTERS FOR NAMES
Example
The following is an example of entering the name "ABC Co. #1".
♦ The cursor in the display is indicated below by a rectangle:
Step Press these keys: Display
1
2
3
4
5
6
7
8
9
10
ABC
2
ABC
2
ABC
2
REDIAL
ABC
2
SPEAKER
1
ABC
2
SPEAKER
ABC
2
ABC
2
MNO6MNO
6
ABC
2
ABC
2
11
ABC
2
1
ABC
2
ABC
2
ABC
2
MNO6MNO
6
A
A
A
B
B
A
C
B
A
B
C
A
ABC
ABC
BC
A
ABC
C
o
C
Co
.
Co.
11
12
1
START
ABC
ABC Co . #
13
2-4 INITIAL SETTINGS
o. #
C
1
SETTING THE DATE AND TIME
The date and time appear in the display, in reports, are printed at the top of each page
you transmit, and are used for timer operations. Set the date and time by pressing the
keys on the operation panel as shown below.
♦ To correct a mistake, press the SPEE D key to move the cursor back to the mistake,
and then enter the correct number.
♦ The day of the week is set by entering a code number. Code numbers are as follows:
Day SUN MON TUE WED THU FRI SAT
Code0123456
Step Press these keys: Comments
1
2
3
4
5
6
7
8
9
10
11
FUNCTION
START
1
0
9
4
1
2
START
STOP
3
2
1
(Example: January)
5
(Example: Thursday)
0
5
(Example)
(Example : 1995)
(Example)
(Example)
ENTRY MODE will appear in the display.
DATE & TIME SET will appear in the display.
Enter the day of the month (2 digits : "01" to "31").
Enter the month (2 digits: "01" for Januar y, "02"
for February, "12" for December, etc.).
Enter the last two digits of the year.
Enter the day of the week by enterin g the
appropriat e code num b er (see abov e table) .
Enter the hour (2 digits: "00" to "23").
Enter the minute (2 digits: "00" to "59").
The clock will now start.
Exit.
INITIAL SETTINGS 2-5
SELECTING THE RECEPTION MODE
Your fax has three modes for receiving incoming calls and faxes:
MANUAL mode: This is the most convenient mode for receiving phone calls. You can
also receive faxes; however, all calls must first be answered by picking up t he fax’s
handset or an extension phone connected to the same line.
AUTO mode: Select this mode when you only want to receive faxes on your line. The
fax machine will automatically answer all calls and receive incoming faxes. Automatic
Fax/Phone Changeover, a special function for receiving both faxes and voice calls,
also operates in this mode.
ANS. mode: Select this mode when an answering machine is connected to the fax
and you want the answering machine to answer all calls. This allows you to receive
both voice messages and faxes while you are out.
Setting the reception mode
Press the RECEPTION MODE key un til
the light under th e desi red mo de
RECEPTION
MODE
AUTO MANUAL ANS.
comes on.
For more information on receiving faxes in AUTO mode and MANUAL mode, see
"Receiving Documents" in Chapter 3. For more information on using ANS. mode, see
Chapter 4.
2-6 INITIAL SETTINGS
STORING NUMBERS FOR AUTOMATIC DIALLING
Automatic dialling is a quick and convenient way of dialling which is performed by
either pressing a Rapid Key (Rapid Key Dialling), or pressing the SPEED key and
entering a 2-digit number (Speed Dialling). It can be used for both fax transmissions
and voice calls.
To use Automatic Dialling, you must first store the full number in your fax. The way
you store it depends on whether you want to use it for Rapid Key Dialling or Speed
Dialling:
♦ Rapid Key Dialling: You assign a full fax number to a Rapid Key. You can also
store a name, a voice number (dialled as described in "Making telephone calls" in
Chapter 3), and a back-up fax number which is automatically dialled if the first fax
number is busy. 20 Rapid Keys are available.
♦ Speed Dial ling : You assign a full fax or voice number to a 2-digit Speed Dial
number. You can also store a name. 30 Speed Dial numbers are available. (Speed
Dial numbers are independent of Rapid Keys.)
Chain Dialli ng for long numbe rs or indir ec t ac ces s to alternative network ope rators
The maximum number of digits which may be entered when storing a telephone or fax
number is 20. If you need to store a number which is longer than 20 digits or wish to
program an access number or PIN of an alternative network operator, use Chain
Dialling.
Chain Dialling allows you to combine two or more automatic dialling numbers, or use
an automatic dialling number followed by additional digits entered manually with the
numeric keys, to dial a single number. In addition to being convenient for storing long
numbers, it allows you to store a network operator’s access code or PIN as an
automatic dialling number.
For example, to store a 36-digit number for automatic dialling, you would need to
break it into two parts:
1. Store the first 20 digits into one Speed Dial number ("01", for example) using the
storing procedure on the following page, and press "1" in Step 11 of that procedure
to specify it as a Chain Dialling number (when dialling, this tells the machine to wait
for the remainder of the telephone number when you use the Speed Dial number
"01").
2. Store the r emaining 16 digits into a separate Speed Dial number ("02", for exam ple),
and this time press "2" in Step 11 of the storing procedure to specify that it is not a
Chain Dial number (this tells the machine that the final part of the number has been
dialled).
In this way, you specify all parts of the number except the last as Chain Dial numbers.
♦ The maximum number of digits which can be dialled at one time by Chain Dialling is
50.
INITIAL SETTINGS 2-7
STORING NUMBERS FO R AUT OMAT IC DIALLING
Storing numbers
Comments:
••
To enter letter s for nam es or cor rect a mista ke, see "Ent er ing let ters for name s" in this
chapter .
••
You may need to add a pause between ce rtain digits to al low time for conne ction. For
example, if you are on a PBX telephone system that re quir es an access number to be
dialled (such as "9") to access an out side line, you may need t o enter a pause bet ween the
access number and the number of the re ceiving f ax m ac hine.
••
Pauses are entered by pressing the
necessary. The first pau se enter ed gives a time delay of abou t 4 seconds, and subsequ ent
pauses give delays of 0.9 seconds each. Th e total duration of pauses entered f or any one
fax or voice number cannot exceed 11 second s.
••
Rapid key 01 has been set at the fact ory f or use as the Mer cu ry key. If you are not using t he
Mercury Serv ice and wan t to use Rapid Key 01 f or Rapid Key dialling, clear Rapid key 01 as
described in "Clear ing numbe rs " which follows in this section, and reset Option Setting 23 as
described in Chapter 6.
••
To confirm that Aut omat ic D ialling num ber s have been store d cor rect ly, print out the
Telephone List. The procedur e for doing this is described in Chapter 7, "Printing out Reports
and Lists".
REDIAL
key, and several can be ent er ed in a ro w if
Step Press these keys: Comments
1
FUNCTION
2
3
1
4
5
5
5
6
5
7
5
01
5
START
5
START
3
1
5
(Example )
3
2
(Example )
3
7
(Example )
ENTRY MODE will appear in the display.
FAX/TEL # MODE will appear in the display.
Select SET.
To store a Rapid Key number , press a Rapid
Key.
To store a Speed Dial numbe r, press two
numeric keys ("01" to "30").
4
Enter the fax number (max. of 20 digits including
pauses) using the num eric key s.
If you are storing a Speed Dial number , go to
Step 9 after pressing START.
Enter a full voice number (max. of 20 digits).
5
If you don’t want to enter a voice nu mber , skip
this step.
8
2-8 INITIAL SETTINGS
STORING NUMBERS FOR AUT O MAT I C DIALLING
9
10
11
12
13
14
ABC
2
5
5
Step 4 or
DEF
GHI
3
4
……
WXYZ
9
Enter the name of the location or party by
pressing num er ic keys as described in "Enter ing
Letters for Nam es" in this chapter (max. of 20
characters) . If you don’t want to enter a name,
(Example)
START
skip this step.
Press "1" if you want to spec ify the nu mber as a
Chain Dialling number (see the beg inning of this
or
1
2
section). Otherwise , press "2" o r "START".
If you pres sed "1 " or are storing a Speed Dial
number , go t o Step 14.
5
2
0
5
Enter a full back-up fax num ber .
4
If you don’t wa n t to ent er a back- up num ber, go
(Example)
START
STOP
to Step 14 .
Retu rn to St ep 4 to store ano ther numb er , or
press STO P to exit . If the number is a Rapid Key
number , you ca n writ e the nam e on th e labe l
above the appropr iat e Rapid Key .
Clearing numbe rs
Step Press these keys: Comments
1
FUNCTION
3
2
3
2
01
4
(Example )
START
5
STOP
6
Step 4 or
ENTRY MODE will appear in the display.
FAX/TEL. # MODE wi ll appear in the display.
Select CLEAR.
To clear a Rapid Key numb er , pres s the
appropriat e Rapid Key.
To clear a Speed Dial number, enter the 2-digit
number with t he nu m er ic keys.
Return to Step 4 t o clear anot he r nu mber , or
pres s STO P to exit.
INITIAL SETTINGS 2-9
STORING NUMBERS FO R AUT OMAT IC DIALLING
Making changes
To make changes in a number previously stored, repeat the storing procedure.
Select the code number for which you want to make changes in Step 4, and then
change the number and/or name when they appear in the display (Steps 5 and 7,
respectively).
Numbers and letters are changed as described in "Entering letters for names" in this
chapter.
♦
A lithium battery keeps automatic dialling numbers in memory
Your fax uses a lithiu m bat tery to keep autom a tic dialling num b er s and othe r
programm ed data in memory when the power is turned of f.
Battery power is consume d prima rily when the power is turned off. W ith the power
kept continuo usly of f, the life of the batter y is about 5 years.
If the battery fails, have your deale r or service agent r eplace it. Do not try to replace it
yourself .
2-10 INITIAL SETTINGS
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