Sharp FO1660M 10 User Manual

Applications

Introduction

The Sharp Multifunction Interface software enables you to connect your
fax device directly to your PC. With the Sharp Multifunction Interface
software, you can send and receive faxes right at your desk, find stored
files instantly, and turn your PC into an electronic filing cabinet. This is
accomplished by using the standard applications and fax drivers that
come with the Sharp Multifunction Interface system. The fax drivers can
be used within any Windows application that supports printing.

Each section of this chapter is devoted to a major function that you can
perform. The specific applications required to perform the functions are
fully described in this chapter.

Filing Documents

This section consists of two chapters that describe how to use the

ScanFile

applications. The
multifunction device to convert your PC into an electronic file cabinet for
images. It also allows you to use your Sharp multifunction device to
capture scanned images to be used by

The second chapter explains how your system enables you to convert
any document that can be printed to an .ALA (image) file format.

Finding Documents

This section consists of a single chapter devoted to the
tion. The
documents and saved faxes. Documents can be located by any one, or
combination, of the following criteria: document name or portion of the
name; the date the document was last modified; and/or any word or
phrase contained in the description when you saved the file or fax. Once
the documents have been located, they can be easily viewed, printed or
faxed.

This section also describes how you can locate any file by the file name,
any portion of the name, the last modification date, or from keywords
entered when you saved the file. Once the file has been located, it can
be automatically viewed from within the application associated with the
file.

application and how to create .ALA (Image) Files from Windows

ScanFile

Finder

enables you to quickly locate your scanned paper

function allows you to use your Sharp

Non-.Ala

applications.

Finder

applica-

Applications 3 - 1

Viewing Documents

This section consists of four chapters. The first chapter describes how
to use the
files and faxes. It is also used to import Non-.ALA files created by other
applications, and export .ALA files so they can be used by other
applications. .ALA and imported files can be faxed, printed and appended
to other .ALA files.

Viewer

application. The

Viewer

is used to view and edit image

OCR

The second chapter describes how to use the

Character Recognition

that can convert your fax or scanned image into editable text.
enables you to OCR any portion of a scanned image file regardless
of length. The OCR'd results can be saved to the Windows Clipboard,
an .ALA file description field or in the most popular word processing
or spreadsheet file formats.

feature.

OCR

is sophisticated technology

TextBridge Optical

Viewer

Markup Tools & Sticky Notes

The third chapter of

Markup Tools & Sticky Notes

up faxes and image files with your comments directly on your screen.
You can add electronic "sticky notes" to your image and highlight
selected areas to draw attention to them. You can print or fax the
marked-up file and your document will contain the markings you have
made.

Viewing Documents

. This application enables you to mark

describes the capabilities of

Forms Fill-In

Chapter four of
capability. The
that has been saved on your system as an .ALA file. With

in,

you may type directly on your displayed image.
allows you to create your own standard form or scan in an existing
form, eliminating the need for typewriter! The typed information is
maintained as a black, transparent, borderless text block. The size
of the text block is automatically sized to the entered text.

Viewing Documents

Forms Fill-in

option enables you to fill in a blank form

describes the

Forms Fill-in

Forms Fill-

Forms Fill-in

Address Book

This section describes how to use the

Address Book

distribution lists that you use when sending faxes. It can also be a
personal database to maintain additional information, such as phone
numbers and notes about each entry. Voice phone numbers may be

is your personal information database of fax numbers and

Applications 3 - 2

Address Book

application. The

automatically dialed from your

Address Book

, using the

Autodial

feature.

Faxing Documents

This section is divided into three chapters. The first chapter describes
how you can use your system to send faxes from any Windows
application as easily as you can print from that application. It also
describes how to setup and access the

Sharp Fax.

Outbox

The second chapter describes how to use your

Outbox

transmitted. It also maintains a comprehensive activity log of all
faxes that you send.

enables you to monitor the status of your own faxes being

Fax Outbox

. The

Stapler

The third chapter describes how to use the
temporarily "staple" together multiple .ALA files. The stapled files
can then be faxed, printed or saved as an .ALA file.

Stapler

application to

Receiving Faxes

Faxes that are received are listed in your
a single chapter that describes how to use your
and view all faxes that have been received. The
record in the

Activity Log

of all faxes that have been distributed to you.

Inbox.

This section consists of

Inbox

application to print

Inbox

also maintains a

Applications 3 - 3