Sharp FO1660M 10 User Manual

directly from within the
recipient or list of recipients that exists in the
name or list of names that you enter. New names or lists can also
be saved to the
listed below describe the most common faxing situation. Your
system has many additional fax capabilities which are fully explained
in the

Address Book

Address Book

Finder

. The fax can be sent to a single

as soon as you enter them. The steps

chapter of this manual.

Address Book

or to a

Highlight the file to be faxed by clicking on the file in the

Results

Select the FAX button.
The
If selected pages are to be faxed, enter the page range in the FROM/

TO boxes.
Click on the OK button.
The

address book and provides for specifying a cover sheet and accom­panying message, as well as a
traffic. The

Control Panel

be specified from this window.

list.

File Fax

FaxSend

dialog box will appear.

dialog box will appear. The dialog box displays the fax

Use Credit Card

. In addition,

fax, printer

Night Delivery

option is also available if setup in the

and

option for routine fax

address book

Search

options can

Select the Address Book

Select the
drop down list.

Address Book

you want to use from the

Directories

Addressing the Fax

You can address the fax you are sending by entering new
information in the
selecting an entry from a

Name, Company

Address Book

and

Fax Number

.

fields or by

Creating a New Entry

Enter the
comma (e.g. Smith, Edward H.).

Enter the
field. If you have entered a

Settings
Country Code

Name

of the recipient, last name first, separated by a

Fax Number.

Enter the fax number in the

Local Country Code

field in the Control Panel you must enter the

. If you have entered a

Fax No.

in the

Fax Line

Local

Local Area Code

in the

Finding Documents 5 - 7

edit

Fax

Line Settings
Code

for local and long distance calls. Enter a comma to insert
a pause in the dialing sequence. Each comma indicates a pause
of approximately two (2) seconds. Enter a 'W' to cause the
system to wait for a second dial tone before proceeding.

field in the Control Panel you must enter the

Area

If desired, enter a
To add the new entry to the currently displayed address book,

select the ADD button. If you do not add the entry to the directory,
the information entered will only be used for the current fax and
not be saved.

Company

name and address.

Select an Entry from the Address Book

Select the address book that you wish to use from the
drop down list.

Click the mouse on the desired entry in the directory. (If
necessary, you can sort the entries in the
the

Address Book

Entries that are enclosed in square brackets "[ ]" are lists of
multiple recipients.

submenu by using the Addr Bk button.)

Address Book

Directory

from

Including a Cover Page

If you want to send a cover page with your fax, check the

Cover Page

You can choose either a

Cover Page

page is a cover page format developed by Your system. A

custom

letterhead.

box. This enables the

standard

feature found in the

cover page combines this standard information with your

Cover Page

or a

custom

Control Panel

information box.

cover page in the

. A

standard

Send

cover

Enter the sender's name in the
Enter the message in the

up to 12 lines long and contain up to 960 characters. Press
to start a new line.

Night Delivery

Check this box if you want your fax delivered at night.

Use Credit Card

Check this box if you want your fax to be charged to your credit

Finding Documents 5 - 8

From

Message

field.

field. The message can be

Enter

card.
Select the START button.
The fax operation will begin, and proceed in the background,

leaving your personal computer free for other tasks.

Deleting Documents

Choose the file you would like to delete from the
box. Select the DELETE pushbutton.

Search Results

Mailing Files

You can mail files directly from
to a Windows for Workgroups network, or any other network that has
Microsoft Mail installed. To mail a file:

Select the file you would like to mail.
Select

Mail

Create your mail message as you normally would. The ad­dressee must have the Sharp Multifunction Interface software
installed on their system in order to view a mailed .ALA file.

Finder

if your system is connected

Setting up the Printer

Select

Setup

from the menu bar of the

Finder

window.

list

Select
When the

Printer Setup

Printer Setup

Select the printer you wish to use.
Select the paper tray from the
Select the paper size from the
Select OK to use this printer setup.

from the drop down list.

dialog box appears:

Setting up the Fax

Select
Select
The

descriptions of its functions follows:

Setup

from the

Facsimile

Fax Settings

Finder

window menu bar.

from the drop down list.

dialog box will appear. An example of this window and

Paper source

Paper size

drop down list.

Finding Documents 5 - 9

drop down list

Paper Size

This setting is not used by

Finder.

Resolution

Select the desired resolution from the

Fine

resolution transmits the facsimile at 200 x 200 dots per
inch. Use
sion.
tal x 100 vertical dots per inch and reduces the transmission
time.

Fine

resolution for a high quality facsimile transmis-

Standard

Fine

resolution transmits the facsimile at 200 horizon-

mode is strongly recommended.

Resolution

drop down list.

Orientation

This setting is not used by

Click on the OK button.

Finder.

Using the Finder to Search Non-.ALA Documents

The

Finder

other applications. Instead of searching the

Finder

phrases given in your search criteria. The
documents in the
kbytes of the text of the document in the
click on any entry in the search results list and the
cally load the application associated with the document. You can then

can also be used to search for text documents generated by

Document Description,

will search the first 16k bytes of each text file for the words or

Search Results

Finder

dialog box and display the first 16

Description

will display a list of the

box. You can double

Finder

will automati-

the

Finding Documents 5 - 10

display, fax and print the document. To search Non-.ALA text docu­ments follow the steps listed below.

Select the
group, and the

Replace the *.ALA entry in the
of the text documents that you want to search (e.g.

for Windows

extension from the
the
your search starting point and search criteria as described earlier in
this chapter.

Click on the SEARCH button.

Finder

documents or

File Name

icon from the Sharp Multifunction Interface program

Finder

window will appear.

File

name field with the file extension

*.DOC

for

Word

*.WRI

for

Write

documents). Select the

Search Files Type

field of the text documents you want to search. Enter

list, or enter the extension in

Finding Documents 5 - 11

Viewing Files

Introduction

This chapter describes how to use your Sharp Multifunction Interface
System to view, edit, print and fax document images. It will also describe
how to import and export files from other applications. If your product
includes
following chapters for further information regarding these features.

Functions

Accessing Viewer

The
Windows Program Manager. To access
from the Sharp Multifunction Interface program group.

OCR, Sticky Notes, Mark-up Tools

Immediate access to your image documents, enabling you to
see all or part of a document right on your screen

Printing and faxing of image documents
Ability to scale and rotate your document view
The capability to move, delete and append pages to a file
Importing of image files from other applications in popular

image formats.
Exporting to other applications in popular image formats

Viewer

is accessed either from the

or

Forms Fill-in

Finder, Inbox

Viewer

, select the

, refer to the

or directly from the

Viewer

icon

.ALA Files

.ALA files are compressed, multiple page, black and white (bi-level) files
that are created and used by your system. The images are a maximum
of 8.5 inches wide and 14 inches long. The resolution can be either
200x200 dpi or 300x300 dpi. The files have been optimized so they can
be rapidly scanned, displayed, located, printed and faxed by your system
and occupy a minimum amount of disk space. In addition, they can be
converted at a later time to other file formats.

Viewing Documents 6 - 1

Viewing an .ALA File

In the

Viewer

window, select the

File

pull down from the menu bar.
Click on
Select the drive on which the file is located by clicking on the

drop down list.
Select the directory where you saved the file.

Open

.

Drives

(Please note that when
changing drives, you will be looking at the last directory used. If you
wish to get to the root directory, it is necessary to make that selection
by scrolling to the top of the directory list and clicking on the topmost
file folder symbol.)

Click the
extension .ALA are selected.

Select the file name from the
remember the name or location of the file that you are looking for, use
the
invoked directly from the

Select OK to view the selected file.
If the

box or the
selecting

File Type

drop down menu to make sure that files with the

Files

Finder

to locate the document for you. The

Finder

.)

Viewer

was accessed from the

Inbox

, you can view the next or previous file or fax by

Next

or

Previous

command from the

list box. (In the event you do not

Viewer

Finder Search Results

File

can then be

dialog

drop down menu.

The Viewer Window

All functions needed to change pages, size a document, edit pages in a
document, save a page range or an entire document, append to a
document and import or export a file are contained in the

Viewer

window.

Viewing Documents 6 - 2

Displaying the Toolbox

The

Toolbox

Viewer

file. These commands may also be accessed from the menu bar in the

Viewer
View

menu. The

displayed on your screen.

contains buttons that give you quick mouse access to the

commands used to annotate and alter the view of the displayed

window. To display the

Toolbox

Viewer Toolbox

command will be checked and the

, select

Toolbox

from the

Toolbox

is

To hide the
will be removed and the

Toolbox

, select

Toolbox

Toolbox

from the

will no longer be visible on your screen.

View

menu. The check mark

Toolbox Commands

The

Toolbox

depend on which features are included with your system.

Pointer

mode. The
displayed image to be copied to the Windows Clipboard or OCRed.
It is also used to select an annotation.

contains the following buttons: Available buttons

tool - Select this button to place you in the

Selection

mode enables you to define an area of the

Viewing Documents 6 - 3

Selection

OCR

tool - only active in the

used to save the OCR results to file and displays the

File

dialog box.

Selection

mode. The

OCR

tool is

OCR Copy to

Forms Fill-in

selected it places you in the
cursor to the

Create Template

Create Template mode

ing your forms entries and a border around all
annotations. The cursor is changed to the

Sticky Notes

selected it places you in the
cursor to the

Text Settings

Fill-in

modes. When selected displays the

teristic

dialog box and enables you to set the characteristics of the

Sticky Notes

Rectangle

Rectangle

When selected, the cursor changes to the

tool enables you to draw rectangles on displayed images.

tool - only active in the

Forms Fill-in

Forms Fill-in

tool - only active in the

cursor .

tool - when selected it places you in the

and displays a grid to assist you in position-

Sticky Notes

Sticky Notes

and

Forms Fill-in

tool - only active in the

cursor .

tool

-

only active in the

text.

Selection

mode and changes the

Forms Fill-in

Sticky Notes

Selection

mode and changes the

Sticky Notes

Text Annotation Charac-

Selection

Rectangle

mode. When

and text

cursor .

mode. When

and

Forms

mode. The

cursor

Line

tool - only active in the

enables you to draw straight lines on your displayed image. When
selected, the cursor changes to the

Selection

Line

cursor. .

mode. The

Viewing Documents 6 - 4

Line

tool

Highlighter

Highlighter

portions of the displayed image. When selected, the cursor changes
to the

Highlighter

tool - only active in the

tool enables you to draw transparent lines to accent

cursor .

Selection

mode. The

Freehand

Freehand

image. When selected, the cursor changes to the
cursor .

Graphic Settings

Freehand

dialog box and enables you to set the characteristics of your

Rectangle, Line

Change Scale

selected, the displayed image will be displayed at the next largest
size. If the displayed is at full size or a zoomed view, the image will
be displayed at 1/8 size.

Previous Page

of a multipage file.

Next Page

multipage file.

tool - only active in the

tool enables you to draw freehand lines on your displayed

Selection

mode. The

Freehand

tool - only active in the

modes. When selected, displays the Graphic Settings

and

Freehand

tool -only active in the

tool - when selected displays the previous page

tool - when selected displays the next page of a

annotations.

Rectangle, Line

Selection

mode. When

and

Rotate 90

clockwise 90 degrees. The
image has been annotated.

tool - when selected rotates the displayed image

Rotate 90

tool is inactive if the displayed

Viewing Documents 6 - 5