Sharp AR-5623, AR-5618D, AR-5620, AR-5623D, AR-5620D User Manual

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DIGITAL MULTIFUNCTIONAL SYSTEM

OPERATION GUIDE

MODEL: AR-5618

AR-5620 AR-5623 AR-5618D AR-5620D AR-5623D

INTRODUCTION ................................................ 4

USING THE MANUAL ....................................... 4

DIFFERENCES BETWEEN MODELS............... 5

1 SETUP

BEFORE SOFTWARE SETUP .......................... 6

● SOFTWARE......................................................6

● HARDWARE AND SOFTWARE

REQUIREMENTS .............................................6

● POWER ON THE MACHINE ............................6

INSTALLING THE SOFTWARE ........................ 7

CONNECTING TO A COMPUTER .................... 9

● CONNECTING A USB CABLE .........................9

● USING THE MACHINE AS A SHARED

PRINTER ........................................................10

CONFIGURING THE PRINTER DRIVER ........ 11

SETTING UP BUTTON MANAGER ................ 12

TROUBLESHOOTING ..................................... 14

2 BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS ................... 16

● OPERATION PANEL ......................................18

POWER ON AND OFF..................................... 20

● POWER ON ....................................................20

● POWER OFF ..................................................20

LOADING PAPER............................................ 21

● PAPER............................................................21

● LOADING PAPER...........................................22

●

CHANGING A TRAY'S PAPER SIZE SETTING

OPERATION IN COPY, PRINTER, AND

SCANNER MODES.......................................... 26

....24

3 COPY FUNCTIONS

NORMAL COPYING ........................................ 27

● MAKING A COPY DARKER OR LIGHTER ... 30

● SELECTING THE TRAY................................ 30

● SETTING THE NUMBER OF COPIES .......... 31

REDUCTION/ENLARGEMENT/ZOOM ........... 31

● AUTOMATIC RATIO SELECTION................. 31

● MANUAL RATIO SELECTION....................... 32

● SELECTING THE VERTICAL AND

HORIZONTAL COPY RATIOS SEPARATELY

(XY ZOOM Copying) ...................................... 33

AUTOMATIC TWO-SIDED COPYING (AR-

5618D/AR-5620D/AR-5623D).......................... 35

●

IMAGE ROTATION IN DUPLEX COPYING

TWO-SIDED COPYING USING THE BYPASS

TRAY................................................................ 38

DUAL PAGE COPYING................................... 39

INTERRUPTING A COPY RUN (Interrupt

Copying).......................................................... 40

CONVENIENT COPY FUNCTIONS................. 41

● ROTATING THE IMAGE 90 DEGREES

(Rotation Copy) .............................................. 41

● SORT COPY/GROUP COPY......................... 41

● COPYING MULTIPLE ORIGINALS ONTO A

SINGLE SHEET OF PAPER (2 IN 1 / 4 IN 1

Copy) ............................................................. 43

● CREATING MARGINS WHEN COPYING

(Margin Shift) ................................................. 45

● ERASING SHADOWS AROUND THE EDGES

OF A COPY (Erase Copy) ............................. 46

● ID CARD COPY ............................................. 47

.... 37

4 PRINTER FUNCTIONS

6 USER SETTINGS

BASIC PRINTING ............................................ 48

● OPENING THE PRINTER DRIVER FROM THE

"Start" BUTTON ..............................................49

PRINTER DRIVER SETTING SCREEN........... 50

SETTING ADVANCED PRINT FUNCTIONS... 51

● PRINTING MULTIPLE PAGES ON ONE PAGE

(N-Up Printing) ................................................51

● FITTING THE PRINTED IMAGE TO THE

PAPER (Fit To Paper Size).............................52

● ROTATING THE PRINT IMAGE 180 DEGREES

(Rotate 180 degrees) ......................................52

● ENLARGING/REDUCING THE PRINT IMAGE

(Zoom) ............................................................53

● PRINTING FAINT TEXT AND LINES IN BLACK

(Text To Black/Vector To Black) .....................53

● ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Image

Adjustment).....................................................54

●

ADDING A WATERMARK TO PRINTED PAGES

(Watermark) .....................................................54

●

TWO-SIDED PRINTING (AR-5618D/AR-5620D/AR-

5623D) ....................................................................55

SAVING FREQUENTLY USED PRINT

SETTINGS........................................................ 56

● SAVING SETTINGS AT THE TIME OF

PRINTING (User Settings) ..............................56

OUTLINE OF THE PRINT STATUS WINDOW

..... 57

ADJUSTING THE AUTOMATIC EXPOSURE

LEVEL.............................................................. 68

TONER SAVE MODE AND HIGH IMAGE

QUALITY MODE.............................................. 69

CUSTOMISING SETTINGS (System Settings)

● SYSTEM SETTINGS ..................................... 70

● SELECTING A SETTING FOR A SYSTEM

SETTING ....................................................... 74

...... 70

SETTINGS FOR AUDITING MODE................. 75

● AUDITING MODE .......................................... 75

● AUDITING MODE SETTINGS ....................... 75

●

SELECTING AUDITING MODE SETTINGS

..... 76

7 TROUBLESHOOTING

TROUBLESHOOTING..................................... 79

● MACHINE/COPYING PROBLEMS ................ 80

●

PRINTING AND SCANNING PROBLEMS

INDICATORS AND DISPLAY MESSAGES

MISFEED REMOVAL ...................................... 88

● MISFEED IN THE SPF/RSPF........................ 88

● MISFEED IN THE BYPASS TRAY ................ 89

● MISFEED IN THE MACHINE......................... 90

●

MISFEED IN THE UPPER PAPER TRAY

● MISFEED IN THE LOWER PAPER TRAY .... 94

REPLACING THE TONER CARTRIDGE ........ 95

...... 83

........ 87

....... 93

5 SCANNER FUNCTIONS

SCANNING OVERVIEW .................................. 58

SCANNING USING THE KEYS ON THE

MACHINE......................................................... 59

● OUTLINE OF BUTTON MANAGER ...............60

● BUTTON MANAGER SETTINGS ...................61

SCANNING FROM YOUR COMPUTER.......... 62

●

SCANNING FROM A TWAIN-COMPLIANT

APPLICATION ..................................................62

● SCANNING FROM A WIA-COMPLIANT

APPLICATION (Windows XP/Vista/7) ............66

● SCANNING FROM THE "Scanner and Camera

Wizard" (Windows XP)....................................67

8 ROUTINE MAINTENANCE

CHECKING THE TOTAL OUTPUT COUNT AND

TONER LEVEL ................................................ 96

●

CHECKING THE TOTAL OUTPUT COUNT

● CHECKING THE TONER LEVEL .................. 97

ROUTINE MAINTENANCE.............................. 98

● CLEANING THE DOCUMENT GLASS AND

SPF/RSPF/DOCUMENT COVER .................. 98

●

CLEANING THE ORIGINAL SCANNING GLASS (ONLY WHEN AN SPF/RSPF IS INSTALLED) ... 98

● CLEANING THE BYPASS TRAY PAPER FEED

ROLLER......................................................... 99

●

CLEANING THE TRANSFER CHARGER

......96

....... 99

9 APPENDIX

SPECIFICATIONS (PRINTER AND SCANNER)

● PRINTER FUNCTION...................................100

● SCANNER FUNCTION.................................101

PERIPHERAL DEVICES................................ 102

● SINGLE PASS FEEDER/REVERSING SINGLE

PASS FEEDER.............................................103

● DOCUMENT COVER ...................................103

● 250-SHEET PAPER FEED UNIT/2 X 250-

SHEET PAPER FEED UNIT.........................104

STORAGE OF SUPPLIES ............................. 105

● PROPER STORAGE ....................................105

.... 100

INTRODUCTION

This manual describes the copier, printer, and scanner functions of the AR-5618/AR-5620/AR-5623 and AR-5618D/ AR-5620D/AR-5623D digital multifunctional system.

• Where "AR-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name

Note

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

of your model, see "DIFFERENCES BETWEEN MODELS" (p.5).

• The screen images and procedures that appear in this manual are mainly for Windows Vista. With other versions of Windows, some screen images may be different from those in this manual.

• For information on using your operating system, refer to your operating system's manual or online Help.

USING THE MANUAL

This machine has been designed to provide convenient copying features in a minimum amount of office space and with maximum operational ease. To get full use of all machine features, be sure to familiarise yourself with this manual and the machine. For quick reference during machine use, SHARP recommends printing out this manual and keep it in a handy location.

ABOUT THE MANUALS

The manuals for the machine are as follows:

Start Guide

This manual explains:

• Specifications

• Cautions for using the machine in safety

Operation Guide (on the accessory CD-ROM)

This manual explains:

• How to install the software that allows the machine to be used as a printer and scanner for your computer

• Part names of the machine

• Available paper type for this machine

• Basic copy procedure and advanced copy functions (For example: rotating the image 90 degrees, copying multiple originals onto a single sheet of paper)

• Basic print procedure and other frequently used print functions (For example: fitting the printed image to the paper, enlarging/reducing the print image)

• Scanning on the machine and from a computer

• Toner cartridge replacement and peripheral devices

• Troubleshooting for using the machine

THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE INDICATIONS

An "R" appearing at the end of an original or paper size (A4R (5-1/2" x 8-1/ 2"R, 8-1/2" x 11"R), etc.) indicates that the original or paper is oriented horizontally as shown on the right. Sizes that can be placed only in the horizontal (landscape) orientation (B4, A3 (8-1/2" x 14", 11" x 17")) do not contain the "R" in their size indication.

CONVENTIONS USED IN THIS MANUAL

Warning

Caution

Note

Warns the user that injury may result if the contents of the warning are not properly followed.

Cautions the user that damage to the machine or one of its components may result if the contents of the caution are not properly followed.

Notes provide information relevant to the machine regarding specifications, functions, performance, operation and such, that may be useful to the user.

SPF (AR-5618/AR-5620/AR-5623)

This manual refers to the Single Pass Feeder as the "SPF".

RSPF (AR-5618D/AR-5620D/AR-5623D)

This manual refers to the Reversing Single Pass Feeder as the "RSPF".

DIFFERENCES BETWEEN MODELS

This manual covers the following models.

Model

Appearance

Copy speed 20CPM/23CPM 18CPM

Paper trays Two (250 x 2) One (250 x 1)

AR-5620/AR-5623/AR-5620D/AR-5623D AR-5618/AR-5618D

(With optional SPF/RSPF installed) (With optional SPF/RSPF installed)

The above illustration is used in instances where a function and/ or the operation of the machine is the same on both models.

AB series (metric) and inch series references

Both specifications are quoted where applicable.

For example:

Page 4..................................B4 and A3 (8-1/2" x 14" and 11" x 17")

Start Guide ...........................50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%,

200% (50%, 64%, 77%, 95%, 100%, 121%, 129%, 141%, 200%)

[Inch series][AB series]

Although AB series size indications are shown on the operation panel of this manual, inch series indications are displayed on the inch series machines.

BEFORE SOFTWARE SETUP

This chapter explains how to install and configure the software that is required for the printer and scanner functions of the machine.

Chapter 1

SETUP

Note

This manual refers to the CD-ROM that accompanied the machine simply as "CD-ROM".

SOFTWARE

The CD-ROM that accompanies the machine contains the following software:

MFP driver

Printer driver

The printer driver enables you to use the printer function of the machine. The printer driver includes the Print Status Window. This is a utility that monitors the machine and informs you of the printing status, the name of the document currently being printed, and error messages.

Scanner driver

The scanner driver allows you to use the scanning function of the machine with TWAIN-compliant and WIA-compliant applications.

Button Manager

Button Manager allows you to use the scanner menus on the machine to scan a document.

HARDWARE AND SOFTWARE REQUIREMENTS

Check the following hardware and software requirements before installing the software.

Computer type

Operating system

Other hardware requirements An environment on which any of the operating systems listed above can fully operate

*1The machine's USB 2.0 port will transfer data at the speed specified by the USB 2.0 (Hi-Speed) only if the Microsoft USB 2.0

driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional/XP/Vista/7 that Microsoft provides through its "Windows Update" is installed.

Compatible with Windows 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows Vista, or

Windows 7 preinstalled models equipped with a USB interface as standard.

*3• The machine does not support printing from a Macintosh environment.

• Administrator’s rights are required to install the software using the installer.

IBM PC/AT

Windows 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows Vista, Windows 7

or compatible computer equipped with a USB 2.0*1/1.1

POWER ON THE MACHINE

The power switch is located on the left side of the machine.

Turn the power switch to the "ON" position.

INSTALLING THE SOFTWARE

Note

The USB cable must not be connected

to the machine. Make sure that the cable is not connected before proceeding.

If the cable is connected, a Plug and Play window will appear. If this happens, click the "Cancel" button to close the window and disconnect the cable.

Note

Insert the CD-ROM into your CD-ROM

drive.

Click the "Start" button, click

"Computer", and then double-click the CD-ROM icon ( ).

• In Windows XP, click the "start" button, click

• In Windows 2000, double-click "My Computer",

• The screen images in this manual are mainly for Windows Vista. With other versions of Windows, some screen images may be different from those in this manual.

• If an error message appears, follow the instructions on the screen to solve the problem. After the problem is solved, the installation procedure will continue. Depending on the problem, you may have to click the "Cancel" button to exit the installer. In this case, reinstall the software from the beginning after solving the problem.

The cable will be connected in step 12.

"My Computer", and then double-click the CD-ROM icon.

and then double-click the CD-ROM icon.

Read the message in the "Welcome"

window and then click the "Next" button.

To install all of the software, click the

"Standard" button and go to step 11. To install particular packages, click the "Custom" button and go to the next step.

Click the "MFP Driver" button.

Double-click the "Setup" icon ( ).

• In Windows 7, if a message screen appears asking you for confirmation, click "Yes".

• In Windows Vista, if a message screen appears asking you for confirmation, click "Allow".

The "SOFTWARE LICENSE" window

will appear. Make sure that you understand the contents of the software license, and then click the "Yes" button.

Note

You can show the "SOFTWARE LICENSE" in a different language by selecting the desired language from the language menu. To install the software in the selected language, continue the installation with that language selected.

Click the "Display Readme" button to show information on packages that are selected.

SETUP

Select "Connected to this computer"

and click the "Next" button.

Follow the on-screen instructions.

When "The installation of the SHARP software is complete." appears, click the "OK" button.

Caution

• If you are using Windows Vista/7 and a security warning window appears, be sure to click "Install this driver software anyway".

• If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

When installing is finished, click the

"Close" button.

• If you are using Windows Vista/7 and a

Caution

A message will appear instructing you to connect the machine to your computer. Click the "OK" button.

Note

Make sure that the power of the

security warning window appears, be sure to click "Install this driver software anyway".

• If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer.

machine is turned on, and then connect the USB cable (p.9).

Windows will detect the machine and a Plug and Play window will appear.

Follow the instructions in the Plug

and Play window to install the driver.

You will return to the window of step

8. If you wish to install Button Manager, click the "Button Manager" button.

If you do not wish to install the Button Manager, go to step 11.

Follow the on-screen instructions.

Note

After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer.

Follow the on-screen instructions.

• If you are using Windows Vista/7 and a

Caution

This completes the installation of the software.

• If you installed Button Manager, set up Button Manager as explained in "SETTING UP BUTTON

MANAGER" (p.12)

security warning window appears, be sure to click "Install this driver software anyway".

• If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

CONNECTING TO A COMPUTER

Follow the procedure below to connect the machine to your computer. A USB cable for connecting the machine to your computer is not included with the machine. Please purchase the appropriate cable for your computer.

Interface cable

USB cable

Shielded twisted pair cable, high-speed transmission equivalent (3 m (10 feet) max.) If the machine will be connected using a USB 2.0 interface, please purchase a USB cable that supports USB 2.0.

Caution

• USB is available with a PC/AT compatible computer that was originally equipped with USB and had Windows 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows Vista, or Windows 7 preinstalled.

• Do not connect the USB cable before installing the MFP driver. The USB cable should be connected during installation of the MFP driver.

CONNECTING A USB CABLE

Insert the cable into the USB connector on

the machine.

Insert the other end of the cable into

your computer's USB connector.

System requirements for USB 2.0 (Hi-Speed mode)

• The machine's USB 2.0 connector will transfer data at the speed specified by the USB 2.0 (Hi-Speed) only if the Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional /XP/Vista/7 that Microsoft provides through its "Windows Update" Web page is installed.

• Even when the Microsoft USB 2.0 driver is used, it may not be possible to obtain full USB 2.0 speed if a PC card supporting USB 2.0 is used. To obtain the latest driver (which may enable a higher speed), contact the manufacturer of your PC card.

• Connection is also possible using a USB 1.1 port on your computer. However, the specifications will be USB 1.1 specifications (Full-Speed).

SETUP

USING THE MACHINE AS A SHARED PRINTER

If the machine will be used as a shared printer on a Windows network, follow these steps to install the printer driver in the client computer.

Note

Perform steps 2 through 6 in

To configure the appropriate settings in the print server, see the operation manual or help file of your operating system.

"INSTALLING THE SOFTWARE" (p.7).

Click the "Custom" button.

Click the "MFP Driver" button.

Select the printer name (configured as

a shared printer on a print server) from the list.

In Windows 2000/XP, you can also click the "Add Network Port" button displayed below the list and select the printer to be shared by browsing the network in the window that appears.

Click the "Next" button.

Follow the on-screen instructions.

Note

Caution

If the shared printer does not appear in the list, check the settings on the print server.

• If you are using Windows Vista/7 and a security warning window appears, be sure to click "Install this driver software anyway".

• If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

Click the "Display Readme" button to show information on packages that are selected.

Select "Connected via the network"

and click the "Next" button.

You will return to the window of step 3.

Click the "Close" button.

After the installation, a message prompting

Note

This completes the installation of the software.

you to restart your computer may appear. In this case, click the "Yes" button to restart your computer.

CONFIGURING THE PRINTER DRIVER

After installing the printer driver, you must configure the printer driver settings appropriately for the number of paper trays on the machine and the size of paper loaded in each.

Click the "Start" button, click "Control

Panel", and then click "Printer".

• In Windows 7, click the "Start" button and then click "Devices and Printers".

• In Windows XP, click the "start" button and click "Printers and Faxes".

• In Windows 2000, click the "Start" button, select "Settings", and then click "Printers".

Note

Click the "SHARP AR-XXXX" printer

driver icon and select "Properties" from the "Organize" menu.

• In Windows 7, right-click the "SHARP

• In Windows XP/2000, select "Properties" from

Click the "Configuration" tab and set

the printer configuration based on the options that have been installed.

Set the printer configuration properly. If not, printing may not take place correctly.

In Windows XP, if "Printers and Faxes" does not appear in the "start" menu, select "Control Panel", select "Printers and Other Hardware", and then select "Printers and Faxes".

AR-XXXX" printer driver icon, and then click "Printer properties".

the "File" menu.

Click the "Set Tray Status" button and

select the size of paper that is loaded in each tray.

Select a tray in the "Paper Source" menu, and select the size of paper loaded in that tray from the "Set Paper Size" menu. Repeat for each tray.

Click the "OK" button in the "Set Tray

Status" window.

Click the "OK" button in the printer

properties window.

Note

To automatically configure the settings based on the detected machine status, click the "Auto Configuration" button.

SETTING UP BUTTON MANAGER

Button Manager is a software program that works with the scanner driver to enable scanning from the machine. To scan using the machine, Button Manager must be linked with the scan menu on the machine. Follow the steps below to link Button Manager.

Windows XP/Vista/7

Click the "Start" button, click "Control

Panel", click "Hardware and Sound", and then click "Scanners and Cameras".

• In Windows 7, click the "Start" button and then click "Devices and Printers".

• In Windows XP, click the "start" button, select "Control Panel" and click "Printers and Other Hardware", and then click "Scanners and Cameras".

Click the "SHARP AR-XXXX" icon and

select "Properties".

• In Windows 7, right-click the "SHARP AR-XXXX" icon and select "Scan properties".

• In Windows XP, select "Properties" from the "File" menu.

In the "Properties" screen, click the

"Events" tab.

Select "SC1:" from the "Select an

event" pull-down menu.

Select "Start this program" and then

select "Sharp Button Manager AA" from the pull-down menu.

Repeat Steps 4 and 5 to link Button

Manager to "SC2:" through "SC6:".

Select "SC2:" from the "Select an event" pull-down menu. Select "Start this program", select "Sharp Button Manager AA" from the pull-down menu. Do the same for each scan menu through "SC6:".

Click the "OK" button.

Button Manager is now linked to the scan menu (1 through 6). The scan settings for each of scan menu 1 through 6 can be changed with the setting window of Button Manager. For the factory default settings of the scan menu and the procedures for configuring Button Manager settings, see "BUTTON MANAGER

SETTINGS" (p.61).

Windows 2000

SETUP

Click the "Start" button, select

"Settings", and then click "Control Panel".

Double-click the "Scanners and

Cameras" icon.

Select "SHARP AR-XXXX" and click

the "Properties" button.

In the "Properties" screen, click the

"Events" tab.

Select "SC1:" from the "Scanner

events" pull-down menu.

Select "Sharp Button Manager AA" in

"Send to this application".

SC1:

Note

If other applications are shown, deselect the checkboxes for the other applications and leave only the Button Manager checkbox selected.

SC1:

Click the "Apply" button.

Repeat Steps 5 through 7 to link

Button Manager to "SC2:" through "SC6:".

Select "SC2:" from the "Scanner events" pull-down menu. Select "Sharp Button Manager AA" in "Send to this application" and click the "Apply" button. Do the same for each scan menu through "SC6:". When the settings have been completed, click the "OK" button to close the screen.

SETTINGS" (p.61).

TROUBLESHOOTING

If the software is not installed correctly, check the following items on your computer.

The driver cannot be installed (Windows 2000/XP)

If the driver cannot be installed in Windows 2000/XP, follow these steps to check your computer's settings.

Click the "start" button and then click

"Control Panel".

In Windows 2000, click the "Start" button, select "Settings", and then click "Control Panel".

Click "Performance and Maintenance",

and then click "System".

In Windows 2000, double-click the "System" icon.

Click the "Hardware" tab and then

click the "Driver Signing" button.

Check "What action do you want

Windows to take?" ("File signature verification" in Windows 2000).

Plug and Play window does not appear

If the Plug and Play window does not appear after you connect the machine to your computer with a USB cable and turn on the machine, follow the steps below to verify that the USB port is available.

Click the "Start" button, select

"Control Panel", and then click "System and Maintenance".

• In Windows XP, click the "start" button, click "Control Panel", and then click "Performance and Maintenance".

• In Windows 2000, click the "Start" button, select "Settings", and then click "Control Panel".

Click "Device Manager", and if a

message screen appears asking you for confirmation, click "Continue".

"Universal Serial Bus controllers" will appear in the list of devices.

• In Windows XP, click "System", click the "Hardware" tab, and click the "Device Manager" button.

• In Windows 2000, double-click the "System" icon, click the "Hardware" tab, and click the "Device Manager" button.

If the option "Block" has been selected, it will not be possible to install the driver. Select the option "Warn" and then install the driver as explained in

"INSTALLING THE SOFTWARE" (p.7).

Click the icon beside "Universal

Serial Bus controllers".

Two items should appear: your controller chipset type and Root Hub. If these items appear, you can use the USB port. If the "Universal Serial Bus controllers" shows a yellow exclamation point or does not appear, you must check your computer manual for USB troubleshooting or contact your computer manufacturer.

Once you have verified that the USB

port is enabled, install the software as explained in "INSTALLING THE

SOFTWARE" (p.7).

SETUP

The driver cannot be correctly installed by Plug and Play

If the driver cannot be correctly installed by Plug and Play (for example, Plug and Play takes place without copying the required files for the driver installation), follow these steps to remove unneeded devices and then install the driver as explained in "INSTALLING

THE SOFTWARE" (p.7).

Click the "Start" button, select

"Control Panel", and then click "System and Maintenance".

• In Windows XP, click the "start" button, click "Control Panel", and then click "Performance and Maintenance".

• In Windows 2000, click the "Start" button, select "Settings", and then click "Control Panel".

Click "Device Manager", and if a

message screen appears asking you for confirmation, click "Continue".

• In Windows XP, click "System", click the "Hardware" tab, and click the "Device Manager" button.

• In Windows 2000, double-click the "System" icon, click the "Hardware" tab, and click the "Device Manager" button.

Removing the software

If you need to remove the software, follow these steps.

Click the "Start" button, and then click

"Control Panel".

• In Windows XP, click the "start" button and then click "Control Panel".

• In Windows 2000, click the "Start" button, select "Settings", and then click "Control Panel".

Click "Uninstall a program".

• In Windows XP, click "Add or Remove Programs".

• In Windows 2000, double-click the "Add/Remove Programs" icon.

Select the driver from the list, and

remove the software.

For more information, refer to your operating manual or to the help files for your operating system.

Restart your computer.

4 5

Click the icon beside "Other

devices".

If "SHARP AR-XXXX" appears, select and delete the item.

Note

Install the software as explained in

"INSTALLING THE SOFTWARE" (p.7).

If "Other devices" does not appear, close the "Device Manager" window.

Chapter 2

BEFORE USING THE MACHINE

This chapter contains basic information that should be read before using the machine.

PART NAMES AND FUNCTIONS

Glass cleaner (when the SPF/RSPF is installed)

Use to clean the original scanning glass.

Document feeder cover (when the installed) /document cover

Open to make copies from the document glass. (p.27)

Document glass

Place an original that you wish to scan face down here. (p.27)

Handles

Use to move the machine.

Power switch

Press to turn the machine power on and off. (p.20)

Operation panel

Contains operation keys and indicator lights. (p.18, p.19)

(p.98)

SPF/RSPF

13 14

Paper output tray

Copies and prints are deposited to this tray.

Front cover

Open to remove paper misfeeds and perform machine maintenance. (p.90, p.91, p.95)

Paper trays

Each tray holds 250 sheets of paper. (p.22)

Side cover

Open to remove paper misfeeds and perform machine maintenance.

Side cover handle

Pull to open the side cover. (p.89)

Bypass tray guides

Adjust to the width of the paper. (p.23)

(p.89, p.90)

BEFORE USING THE MACHINE

24 25

1917

2726

Bypass tray

Paper including special paper (such as transparency film) can be fed from the bypass tray. (p.23

Bypass tray extension

p.38)

Pull out when feeding large paper such as B4 and A3 (8-1/2" x 14" and 11" x 17"). (p.23)

Charger cleaner

Use to clean the transfer charger. (p.99)

USB 2.0 connector

Connect to your computer to use the printer function.

Document feeder tray (when the SPF/RSPF is

(p.9)

installed)

Place the original(s) that you wish to scan face up here. Holds up to 40 originals. (p.29)

Original guides (when the SPF/RSPF is installed)

Adjust to the size of the originals. (p.28)

Feeding roller cover (when the SPF/RSPF is installed)

Open to remove misfed originals. (p.88)

Right side cover (when the SPF/RSPF is installed)

Open to remove misfed originals. (p.88)

Exit area (when the SPF/RSPF is installed)

Originals exit the machine here after copying.

Toner cartridge lock release lever

To replace the toner cartridge, pull out the toner cartridge while pushing on this lever. (p.95)

Toner cartridge

Contains toner. (p.95)

Roller rotating knob

Turn to remove misfed paper. (p.90, p.91)

Fusing unit release levers

To remove a paper misfeed from the fusing unit, push down on these levers and remove the paper. (p.91)

The fusing unit is hot. Do not touch

Warning

the fusing unit when removing misfed paper. Doing so may cause a burn or injury.

Photoconductive drum

Copy images are formed on the photoconductive drum.

Fusing unit paper guide

Open to remove misfed paper. (p.92)

Note

The model name can be seen on the machines front cover.

BEFORE USING THE MACHINE

OPERATION PANEL

The indications of the operation panel may differ depending on the country and the region.

The example of a display of inch series.

SCAN MENU key

Use to scan by means of the provided Button Manager software. (p.61)

SCAN key ( ) / indicator

Press to switch the machine to scanner mode and scan by means of the provided Button Manager software. (p.59) The indicator blinks during scanning and transmission of the scanned data.

ON LINE key ( ) / indicator

Press to toggle the machine between online and off-line. The indicator lights up when the machine is online, and goes off when the machine is off-line. The indicator blinks while the machine is receiving print data and while printing is paused.

(p.48)

ORIGINAL TO COPY key / indicators (AR-5618D/AR-5620D/AR-5623D)

Press to select one-sided and two-sided copy modes. (p.36)

Two-sided copies from one-sided originals. Two-sided copies from two-sided originals. One-sided copies from two-sided originals.

XY-ZOOM key ( ) / indicator

Press to change the horizontal and vertical copy ratios independently. (p.33)

DUAL PAGE COPY key ( ) / indicator

Use to make individual copies of the two pages of an open book or other two-page original. (p.39)

ERASE key ( / ) / indicators

Press to select the "EDGE ERASE", "CENTRE ERASE" or "EDGE + CENTRE ERASE" mode. (p.46)

ORIGINAL DATA indicator ( )

DATA

Blinks when the memory becomes full of scanned original image data. (p.42, p.44)

2 3 4 5

6 7

When the ID CARD COPY function is used

SORT/GROUP key ( / ) / indicators

Press to select the "SORT" or "GROUP" mode. (p.41)

2 IN 1 / 4 IN 1 key (

) / indicators

Press to select the "2 IN 1" or "4 IN 1" mode. (p.43)

MARGIN SHIFT key ( ) / indicator

Shifts text or image on the copy to leave a binding margin on the edge of the copy. (p.45)

To use the ID card copy function, attach the supplied [ID CARD] key label on the MARGIN SHIFT key. (The function cannot be used in some regions.)

AUTO/TEXT/PHOTO key ( / / ) /

AUTO

indicators

Use to select the exposure mode: "AUTO", "TEXT", or "PHOTO". (p.30)

ORIGINAL key ( ) / ORIGINAL SIZE indicators

Use to enter the original size. (p.24) The selected original size will light up.

PAPER SIZE indicators

Light up to show the selected copy paper size. (p.24)

Paper feed location / misfeed location indicators

The selected paper feed location is shown by a lit indicator ( ). (p.27)

The general location of misfed paper is shown by a blinking red indicator ( ). (p.88)

Alarm indicators

[ ] Maintenance indicator (p.87) [ ] Toner cartridge replacement required

indicator (p.87)

[]

Developer replacement required indicator (p.87) [ ] Paper required indicator (p.87) [ ] Misfeed indicator (p.87)

BEFORE USING THE MACHINE

Display

16 17

When there are two or more paper trays

Shows the set number of copies, as well as the copy ratio, system setting function or setting code, or an error code when an error occurs.

Numeric keys

Use to select the desired copy quantity or to make system setting entries. (p.31)

To display the total number of pages output by the machine, hold the [0] key down. (p.96)

CLEAR key ( )

Clears the copy quantity display or terminates a copy run.

INTERRUPT key ( ) / indicator

Interrupts a copy run. (p.40)

Light and Dark keys ( , ) / indicators Use to adjust the TEXT or PHOTO exposure level.

(p.30)

PAPER SELECT key ( )

Use to set the paper size in the paper trays. (p.24, p.30)

AUTO PAPER SELECT indicator ( )

AUTO

Paper of the proper size will be automatically selected depending on the original size and selected copy ratio when this indicator is on. (p.29)

TRAY SETTING key ( )

Use to manually select a paper tray. (p.24)

AUTO IMAGE key ( ) / indicator

AUTO %

Press for automatic copy ratio selection. (p.31)

SPF/RSPF indicator (when the SPF/RSPF is installed)

Lights up when originals are set in the document feeder tray. (p.28)

PRESET RATIO selector keys ( , ) /

353433

indicators

Use to select preset reduction/enlargement copy ratios. (p.32)

Zoom keys ( , ) Use to select any reduction or enlargement copy ratio

from 25% to 400% in increments of 1%. (p.33)

Copy ratio display key ( )

Hold down when the machine is not in use to display the copy ratio in the display.

ZOOM indicator

Lights up when a zoom ratio is set.

Audit clear key ( ) ( )

ACC.#-C

(p.33)

Closes an open account. (p.78)

READ-END key ( )

Use to check the total number of copies made.

(p.96)

When copying in sort mode and 2 in 1/4 in 1 from the document glass, press this key when you have finished scanning the original pages and are ready to start copying. (p.42, p.43)

CLEAR ALL key ( )

Clears all selected settings and returns the machine to the initial settings. (p.20)

POWER SAVE indicator ( )

Lights up when the machine is in a power save mode.

(p.20)

START key ( ) / indicator

Press to make a copy (p.28). Also press to exit "Auto power shut-off" mode and to set a system setting. Copying is possible when the indicator is on.

POWER ON AND OFF

The power switch is located on the left side of the machine.

POWER ON

Turn the power switch to the "ON" position.

It will take about 25 seconds for the machine to warm up. While the machine is warming up, the POWER SAVE indicator ( ) will blink. (The POWER SAVE indicator ( ) will go off when the machine is

ready to copy.) However, you can make desired settings and press the [START] key ( ) during warm-up. Copying will start after warm-up.

• The machine reverts to the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed,

Note

or when no keys are pressed for the preset "Auto clear" time following the end of a copy job. When the machine reverts to the initial settings, all settings and functions selected to that point are cancelled. The "Auto clear" time can be changed in the user settings. (p.70)

• The machine is initially set to automatically enter power save mode if not used for copying or printing, for a preset period of time. This setting can be changed in the system settings. (p.70)

POWER OFF

Make sure that the machine is not in operation and then turn the power switch to the "OFF" position.

If the power switch is turned off while the machine is in operation, a misfeed may occur and the job that was in progress will be cancelled.

Check the following to make sure the machine is not in operation:

• The START indicator is lit. (Initial state)

• The POWER SAVE indicator ( ) is lit. ("Preheat mode" or "Auto power shut-off" mode)

Power save modes

The machine has two power save modes to reduce overall power consumption thereby reducing the cost of operation. In addition, these modes conserve natural resources and help reduce environmental pollution. The two power save modes are "Preheat mode" and "Auto power shut-off mode".

Preheat mode

This function automatically switches the machine to a low power consumption state if the set duration of time elapses without the machine being used when the power is on. The POWER SAVE indicator ( ) lights up, however, the keys on the operation panel can be used. Normal operation automatically resumes when a key on the operation panel is pressed, an original is placed, or a print job is received.

Auto power shut-off mode

This function automatically switches the machine to a state that consumes even less power than preheat mode if the set duration of time elapses without the machine being used when the power is on. All lights except the POWER SAVE indicator ( ) and ON LINE indicator go off. To resume normal operation, press the [START] key ( ). Normal operation also resumes automatically when a print job is received. While in auto power shut-off mode, no keys (except the [START] key ( )) can be used.

Note

The preheat activation time and the "Auto power shut-off timer" can be changed using system settings. It is suggested that you set times that are appropriate for your usage of the machine. (p.70)

Initial settings

The machine assumes the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed, and approximately one minute after the last copy is made in any mode.

Copy ratio: 100%, Exposure: Automatic Copy quantity: 0, All special copier modes: Off Auto paper selection

: On,

Paper feed station

: The tray selected in the "Default tray setting" in the system settings.

(p.72)

LOADING PAPER

The paper required indicator ( ) will light up when there is no copy paper in the selected paper feed tray, or when the selected paper tray is not installed or is improperly installed.

PAPER

For best results, use only SHARP recommended paper.

Paper tray type Paper type Size Weight Capacity

Paper tray 250-sheet paper feed unit 2 x 250-sheet paper feed unit

Bypass tray Standard paper

Standard paper Recycled paper

Recycled paper

Transparency film Labels

Thick paper A6R to A4

Envelopes International DL

A5 B5 A4 B4 A3 (5-1/2" x 8-1/2" (8-1/2" x 11" (Letter)) (8-1/2" x 13" (Foolscap)) (8-1/2" x 14" (Legal)) (11" x 17" (Ledger))

A6R to A3 (5-1/2" x 8-1/2" (Invoice) to 11" x 17" (Ledger))

(5-1/2" x 8-1/2" (Invoice) to 8-1/2" x 11" (Letter))

A6R to A3 (5-1/2" x 8-1/2" (Invoice) to 11" x 17" (Ledger))

(110 mm x 220 mm) International C5 (162 mm x 229 mm) Monarch (3-7/8" x 7-1/2") Commercial 10 (4-1/8" x 9-1/2")

(Invoice))

56 g/m (15 lbs. to 24 lbs.

56 g/m (15 lbs. to 24 lbs.)

129 g/m (33 lbs. to 110 lbs.

106 g/m (28 lbs. to 33 lbs.)

91 g/m (24 lbs. to 28 lbs.)

to 90 g/m

to 200 g/m

to 128 g/m

to 105 g/m

2 *2

250 sheets

)

(Load paper lower than the line on the tray)

100 sheets

Load one sheet of paper each time on the bypass tray.

Load one sheet of

)

paper each time on the bypass tray.

You can load multiple sheets of paper on the bypass tray.

5 sheets

*1A5 (5-1/2" x 8-1/2") can be used in the upper paper tray but cannot be used in other trays (including trays in optional paper

feeding unit).

When making a large number of copies or prints using 90 g/m2 (24 lbs.) paper, remove the output from the paper output tray

when about 100 pages have been printed. The output may not stack correctly if more than 100 pages are allowed to accumulate.

The number of sheets of the paper which can be set changes with the weight of a paper.

* *4Index

Special papers

Follow these guidelines when using special papers.

● Use SHARP recommended transparency film and label sheets. Using other than SHARP recommended paper may result in misfeeds or smudges on the output. If other than SHARP recommended media must be used, feed each sheet one at a time using the bypass tray (do not attempt continuous copying or printing).

● There are many varieties of special paper available on the market, and some cannot be used with this machine. Before using special paper, contact your authorised service representative.

● Before using other than SHARP recommended paper, make a test copy to see if the paper is suitable.

BEFORE USING THE MACHINE

LOADING PAPER

Make sure that the machine is not copying or printing, and then follow these steps to load paper.

Loading the paper tray

Gently lift and pull out the paper tray

until it stops.

Push the pressure plate down until it

locks in place.

Push the centre of the pressure plate down until it locks into place.

Load paper into the tray.

• Open the package of the paper and load it without fanning the paper.

• Make sure the stack of paper is straight before loading it.

Note

Gently push the paper tray into the

• Do not load paper higher than the line on the tray (up to 250 sheets).

• Do not add paper to the loaded paper. It may cause multiple feed of paper.

• A5 (5-1/2" x 8-1/2") can be used in the upper paper tray but cannot be used in other trays (including trays in optional paper feeding unit).

machine.

Note

• If you loaded a different size of paper than was loaded previously in the tray, go to

"CHANGING A TRAY'S PAPER SIZE SETTING" (p.24).

• When misfeed occurs, rotate the paper 180 degrees and reload it.

• Straighten curled paper before using it.

For how to load paper, refer to the steps below.

Loading the bypass tray

BEFORE USING THE MACHINE

Unfold the bypass tray.

When feeding large paper such as B4 and A3 (8-1/2" x 14" and 11" x 17"), pull out the bypass tray extension.

Set the paper guides to the copy

paper width.

Insert the paper (print face down) all

the way into the bypass tray.

To prevent a misfeed, verify once more that the paper guides are adjusted to the width of the paper.

Note

• If you loaded paper in the bypass tray, press the [PAPER SELECT] key ( ) to select the bypass tray. The bypass tray will not be selected automatically.

• If you load thick paper in the bypass tray, hold down the [TRAY SETTING] key ( ) for more than 5 seconds, use the [PAPER SELECT] key ( ) to select the bypass tray, and press the [AUTO IMAGE] key ( ). When AUTO IMAGE

AUTO %

indicator ( ) lights up, the paper type is set to thick paper. The setting is cleared when "Auto clear" works or the [CLEAR ALL] key ( ) is pressed.

AUTO %

Important points when inserting paper in the bypass tray

• Up to 100 sheets of standard copy paper can be set in the bypass tray.

• Be sure to place A6, B6 or 5-1/2" x 8-1/2" size paper or envelopes horizontally as shown in the following diagram ().

Available

• When loading envelopes, make sure that they are straight and flat and do not have loosely glued construction flaps (not the closure flap).

• Special papers except SHARP recommended transparency film, labels, and envelopes must be fed one sheet at a time through the bypass tray.

• When adding paper, first remove any paper remaining in the tray, combine it with the paper to be added and then reload as a single stack. The paper to be added must be the same size and type as the paper already in the tray.

• Do not use paper that is smaller than the original. This may cause smudges or unclean images.

• Do not use paper that has already been printed on by a laser printer or plain paper fax machine. This may cause smudges or unclean images.

Not

available

BEFORE USING THE MACHINE

Envelopes

Do not use the following envelopes, as misfeeds will occur.

• Envelopes with metal tabs, clasps, strings, holes, or windows.

• Envelopes with rough fibres, carbon paper, or glossy surfaces.

• Envelopes with two or more flaps.

• Envelopes with tape, film, or paper attached to the flap.

• Envelopes with a fold in the flap.

• Envelopes with glue on the flap to be moistened for sealing.

• Envelopes with labels or stamps.

• Envelopes that are slightly inflated with air.

• Envelopes with glue protruding from the seal area.

• Envelopes with part of the seal area peeled off.

CHANGING A TRAY'S PAPER SIZE SETTING

Follow these steps to change a tray's paper size setting.

• The paper size setting cannot be changed when the machine has stopped temporarily due to running out of

Note

Hold down the [TRAY SETTING] key

paper or a misfeed, or during interrupt copying.

• During printing (even in copy mode), the paper size setting cannot be changed.

• A5 (5-1/2" x 8-1/2") size paper can only be selected in upper paper tray.

• Do not load paper that is a different size than the paper size setting. Copying will not be possible.

( ) for more than 5 seconds to set the selected paper size.

The currently selected paper feed location indicator will blink and the corresponding paper size (which is currently set) indicator will light steadily. All other indicators will go out.

If the machine has two or more paper

trays, use the [PAPER SELECT] key ( ) to select the paper tray for which you wish to change the paper size setting.

Each time the [PAPER SELECT] key ( ) is pressed, a paper tray will be indicated with a blinking paper feed location indicator.

BEFORE USING THE MACHINE

Use the [ORIGINAL] key () to

select the paper size.

The indicator of the selected paper size lights up.

Changing bypass tray's paper size setting

To change the bypass tray's paper size setting, hold down the [TRAY SETTING] key seconds, use the [PAPER SELECT] key the bypass tray, and select the desired paper size.

Note

If you load thick paper in the bypass tray, hold down the [TRAY SETTING] key ( ) for more than 5 seconds, use the [PAPER SELECT] key ( ) to select the bypass tray, and press the [AUTO IMAGE] key ( ). When AUTO IMAGE indicator ( ) lights up, the paper type is set to thick paper. The setting is cleared when "Auto clear" works or the [CLEAR ALL] key ( ) is pressed.

() for more than 5

() to select

AUTO %

Squeeze the lock lever of the front

guide and slide the front guide to match the width of the paper, and move the left guide to the appropriate slot as marked on the tray.

Left guide

Front guide

• The front guide is a slide-type guide. Grasp the locking knob on the guide and slide the guide to the indicator line of the paper to be loaded.

• The left guide is an insert-type guide. Remove it and then insert it at the indicator line of the paper to be loaded.

• When using 11" x 17" sized paper store the left guide in the slot at the left front of the paper tray.

Customise the bypass tray setting

If the bypass tray is selected, you can also change the paper size setting with the following procedure.

• Enter a value for the horizontal/vertical direction by pressing the numeric keys. Press the [ ] key to switch the horizontal/vertical direction.

The horizontal direction is selected:

zoom indicator lights up

The vertical direction is selected:

zoom indicator does not light up

When finished, press and hold [ ].

Available value

Direction min. (mm) max. (mm)

horizontal 100 297

vertical 139 420

Value can be entered only in metric (AB series).

Metric (AB series) and inch series reference

Inch series (inch)

5-1/2" x 8-1/2" (Invoice) 140 x 216

8-1/2" x 11" (Letter) 216 x 279

8-1/2" x 13" (Foolscap) 216 x 330

8-1/2" x 14" (Legal) 216 x 355

11" x 17" (Ledger) 279 x 432

Metric series

(AB series) (mm)

• If the bypass tray is selected, set the paper guides to the copy paper width.

Press the [START] key ( ) and then

the [TRAY SETTING] key ( ).

To change the paper size setting of another tray, repeat steps 2 to 5 after pressing the [START] key ( ).

Affix the paper size label for the paper size

Note

Important points when using the printer mode

Make sure that the tray's paper size setting is the same as the tray's paper size setting in the printer driver. For example, if the tray's paper size setting is A4R (8-1/2" x 11"R), set "Set Paper Size" to "A4R" ("Letter-R"). For more information, see

"CONFIGURING THE PRINTER DRIVER" (p.11).

selected in step 3 to the label position on the right end of the tray.

OPERATION IN COPY, PRINTER, AND SCANNER MODES

Some operations cannot be performed simultaneously when the machine is being used in printer mode, copy mode, or scanner mode.

Modes Copying Printing

Copy

Printer During printing Ye s

Scanner

* During two-sided printing (AR-5618D/AR-5620D/AR-5623D), the copy job begins after the print job finishes.

Copy key input Ye s Ye s Ye s N o During copying No No No

During scan preview/ during scanning

No Yes

Scanning from

a computer

Ye s Ye s

Scanning from

the machine

Chapter 3

COPY FUNCTIONS

This chapter explains how to use the copy functions.

NORMAL COPYING

This section explains how to make a regular copy. If "Auditing mode" has been enabled (p.75), enter your 3-digit account number.

Copying from the document glass

Open the document cover/SPF/RSPF,

and place the original.

Place the original face down on the document glass.

[How to place the original]

Align the edge of the original with the original size scale, to be centred with the centring mark ( ).

mark mark

Original size scale

Note

An original up to A3 (11" x 17") can be placed on the document glass.

Original size scale

Close the document cover/SPF/RSPF.

After placing the original, be sure to close the document cover/SPF/ RSPF. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Press the [ORIGINAL] key ( ) and

select the original size.

When the original size is selected, the tray with the same size of paper is automatically selected. (When there are two or more paper trays)

●

Make sure that the PAPER SIZE indicator lights up. If the indicator is not lit, no tray has the same size of paper as the original. Load paper of the required size in a tray, or select the bypass tray with the [PAPER SELECT] key ( ) and copy from the bypass tray.

● The bypass tray must be manually selected.

To copy on paper of a different size than the original,

●

select the paper with the [PAPER SELECT] key ( ).

●

If the ORIGINAL SIZE indicator is blinking, rotate the original so that it is in the same orientation as the blinking ORIGINAL SIZE indicator.

Set the number of copies.

COPY FUNCTIONS

Press the [START] key ( ) to begin

copying.

The copy is delivered to the paper output tray.

Copying from the SPF/RSPF

Make sure that an original has not

been left on the document glass. Close the SPF/RSPF.

Adjust the original guides to the size

of the original(s).

Set the original(s) face up in the

document feeder tray.

• The paper output tray can hold up to 250

Note

Set the number of copies.

Press the [START] key ( ) to begin

sheets of paper.

• About one minute after copying ends, "Auto clear" activates and restores the copy settings to the initial settings. (p.20) The setting for "Auto clear time" can be changed in the system settings. (p.70)

• Press the [CLEAR] key ( ) to stop copying in the middle of a run.

Do not place originals of different sizes together in the document feeder tray. This may cause misfeeds.

copying.

The copy is delivered to the paper output tray. The default output mode for copying from the SPF/ RSPF is sort mode

(p.41).

The default output mode can be changed using "Sort auto select" in the system settings (p.73).

● Insert the original into the document feeder tray as far as it will go. When the original is set, the SPF/ RSPF indicator will light up.

● The ORIGINAL SIZE indicator corresponding to the size of the original lights up.

●

If the

ORIGINAL SIZE the original so that it is in the same orientation as the blinking

● Make sure that the PAPER SIZE indicator is lit. If the indicator is not lit, no tray has the same size of paper as the original. Load paper of the required size in a tray, or select the bypass tray with the [PAPER SELECT] key ( ) and copy from the bypass tray.

● The bypass tray must be manually selected.

● To copy on paper of a different size than the

original, select the paper with the [PAPER SELECT] key ( ).

ORIGINAL SIZE

indicator is blinking, rotate

indicator.

Note

• The paper output tray can hold up to 250 sheets of paper.

• About one minute after copying ends, "Auto clear" activates and restores the copy settings to the initial settings. (p.20) The setting for "Auto clear" time can be changed in the system settings. (p.70)

• Press the [CLEAR] key ( ) to stop copying in the middle of a run.

• If you find it difficult to remove the original from the document feeder tray, open the feeding roller cover first and then remove the original. If you remove the original without opening the feeding roller cover, the original may become dirty.

COPY FUNCTIONS

Auto paper select mode (when there are two or more paper trays)

When the AUTO PAPER SELECT indicator ( ) lights up, "Auto paper select mode" is enabled. This function automatically selects the paper that is the same size as the original A5, B5, B5R, A4, A4R, B4, A3 (5-1/2" x 8-1/2", 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 13", 8-1/2" x 14" and 11" x 17") paper. "Auto paper select mode" can be disabled in the system settings. (p.71)

• The sizes of paper that can be used vary by country and region.

• If a zoom setting is selected after placing the original, the paper size that is appropriate for the zoom setting will be automatically selected.

• "Auto paper select mode" is cancelled if the automatic ratio selection is enabled (p.31) or if a tray is selected with the [PAPER SELECT] key ( ). Auto paper select resumes operation when the [CLEAR ALL] key ( ) is pressed or when "Auto clear time" activates.

AUTO

Removing the document cover

To copy large originals like newspapers, remove the document cover. To remove it, open the document cover and lift it at a slightly backward angle. To replace the cover, do the reverse. The SPF/RSPF cannot be removed.

Copying books or originals with folds or creases

Press down on the document cover/SPF/RSPF while copying as shown. If the document cover/SPF/RSPF is not completely closed, shadows may appear on the copy or it may be fuzzy. Straighten originals with folds or creases well before placing.

Originals that can be used in the SPF/RSPF

Originals that are A5 to A3 (5-1/2" x 8-1/2" to 11" x 17") and 56 g/m can be used. A maximum of 40 pages can be placed at once. For originals that are B4 (8-1/2" x 14") or larger (B4, A3 (8-1/2" x 14", 11" x 17")), a maximum of 30 pages can be placed at once.

• Make sure that there are no paper clips or

Note

staples on the original.

• Straighten curled originals before placing them in the document feeder tray. Curled original may cause misfeeds.

• When you set multiple sheets of thick original, if the original is not fed, reduce the number of the set originals.

to 90 g/m2 (15 lbs. to 24 lbs.)

Originals that cannot be used in the SPF/RSPF

The following originals cannot be used. These may cause misfeeds or smudging and unclear images.

• Transparencies, tracing paper, other transparent or translucent paper, and photographs.

• Carbon paper, thermal paper.

• Originals that are creased, folded, or torn.

• Glued originals, cut-out originals.

• Originals with binder holes.

• Originals printed using an ink ribbon (thermal transfer printing), originals on thermal transfer paper.

Stream feeding mode

If "Stream feeding mode" is enabled in the system settings (p.70), the SPF/RSPF indicator will blink for about 5 seconds after all originals are fed. If a new original is placed in the SPF/RSPF during this time, the original will be automatically fed in and copying will begin.

COPY FUNCTIONS

MAKING A COPY DARKER OR LIGHTER

Automatic exposure adjustment is initially enabled. This function automatically adjusts the copy image according to the original being copied. If you wish to select the exposure level yourself, follow the steps below. (Select from two original types and five exposure levels for each original type.) The exposure level used in automatic exposure adjustment can also be changed. ("ADJUSTING THE AUTOMATIC EXPOSURE LEVEL" (p.68))

Original types

●

AUTO......Automatic exposure adjustment is enabled and the exposure is automatically adjusted according to the

original being copied. The exposure is lowered for coloured areas and background shadows.

●

TEXT.......The exposure is raised for light areas and lowered for dark backgrounds to make text easier to read.

●

PHOTO ...Halftones in the photo are reproduced with greater clarity.

Press the [AUTO/TEXT/PHOTO] key

( / / ) to select the original

AUTO

type.

To adjust the exposure of a text original manually, press until the TEXT indicator ( ) lights. To copy a photo, press until the PHOTO indicator ( ) lights.

Note

To return to automatic adjustment, press until the AUTO indicator ( ) lights.

AUTO

Press the [Light] key ( ) or [Dark]

key ( ) to adjust the exposure.

For a darker image, press the [Dark] key ( ). For a lighter image, press the [Light] key ( ). If exposure level 2 or 4 is selected, the two indicators will light simultaneously.

Note

Exposure value guidelines

1 – 2 Dark originals like newspapers 3 Normal originals 4 – 5 Coloured text or text written in pencil

SELECTING THE TRAY

Auto paper select mode (p.29) normally operates (unless it has been disabled), and thus when the original is placed on the document glass and the original size is selected, or when the original is placed in the SPF/RSPF, the tray with the same size of paper as the original is automatically selected. If you wish to use a tray other than the automatically selected tray (for example you wish to enlarge or reduce the copy or use the bypass tray), press the [PAPER SELECT] key ( ) to select the desired tray.

•

If the desired PAPER SIZE indicator does not light up, change the paper in the tray to the desired paper size. (p.24)

Note

• Automatic ratio selection (p.31) does not operate when the bypass tray or a tray set for a special paper size is selected.

Auto tray switching (when there are two or more paper trays)

If the tray runs out of paper during copying and there is another tray with the same size of paper and the same feeding orientation (horizontal or vertical), the other tray is automatically selected and copying continues. "Auto tray switching" can be disabled in the system settings (p.71).

SETTING THE NUMBER OF COPIES

Press the numeric keys to set the number of copies.

Important note when making a large number of copies

When the maximum number of pages (about 250 pages) that can be held in the paper output tray are output, copying will temporarily stop. When this happens, promptly remove the copies and press the [START] key ( ) to resume copying. Copying will

●

The set number of copies appears in the display. A maximum of 999 copies (factory default setting) can be set.

● If you wish to make only a single copy, copying is possible with the display showing "0".

Note

If you enter the wrong number, press the [CLEAR] key ( ) and enter the correct number.

also stop after about 500 pages and 750 pages. Remove the pages and resume copying in the same way.

Note

The maximum number of copies can be changed in the system settings. (p.72)

COPY FUNCTIONS

REDUCTION/ENLARGEMENT/ZOOM

The zoom function enables precise copy ratio selection from 25% to 400% in increments of 1%. There are three ways to enlarge and reduce copies, as explained below.

• Reduction and enlargement ratios can be selected automatically with the [AUTO IMAGE] key ( ).

"AUTOMATIC RATIO SELECTION" (below)

• Reduction and enlargement ratios can be selected manually with the [PRESET RATIO] selector keys

( , ) and/or the [ZOOM] keys ( , ).

"MANUAL RATIO SELECTION" (p.32)

• Separate settings can be selected for the vertical and horizontal ratios.

"SELECTING THE VERTICAL AND HORIZONTAL COPY RATIOS SEPARATELY (XY ZOOM Copying)" (p.33)

Ratios that can be selected will vary depending on whether the original is placed on the document glass or in the SPF/RSPF.

Original position Selectable ratios

Document glass 25% – 400%

SPF/RSPF 50% – 200%

AUTOMATIC RATIO SELECTION

Place the original(s) in the document

feeder tray or on the document glass.

If the original is placed on the document

glass, select the original size. (p.27)

• Automatic ratio selection can be used when

Note

the original size is A5, B5, B5R, A4, A4R, B4, A3, (5-1/2" x 8-1/2", 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 13", 8-1/2" x 14" or 11" x 17"). The sizes of paper that can be used vary by country and region. It cannot be used for other sizes.

• After placing the original, be sure to close the document cover/SPF/RSPF. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Use the [PAPER SELECT] key ( ) to

select the paper tray with the desired paper size.

This feature will not work when using copy paper of non-standard size or when using the bypass tray.

AUTO %

COPY FUNCTIONS

Press the [AUTO IMAGE] key ( ).

AUTO %

Set the number of copies and other

copy settings, and then press the [START] key ( ).

The copy will be delivered to the paper output tray.

Note

To cancel automatic ratio selection, press the [AUTO IMAGE] key ( ) again.

AUTO %

Note

The AUTO IMAGE indicator ( ) lights up and the appropriate ratio for the original size and paper size is selected. (The indicator of the selected ratio will light up.)

•

If the ORIGINAL SIZE indicator blinks, change the orientation of the placed original.

• If the copy is made when a PRESET RATIO selector indicator is blinking, the copied image may run off the page.

AUTO %

MANUAL RATIO SELECTION

Copies can be reduced down to 25% or enlarged up to 400%. The [PRESET RATIO] selector keys ( , ) can be pressed to quickly select a ratio from among eight preset ratios. In addition, the [Zoom] keys ( , ) can be pressed to select the ratio in increments of 1%.

Place the original(s) in the document

feeder tray or on the document glass.

If the original is placed on the document

glass, select the original size. (p.27)

After placing the original, be sure to close the

Note

Use the [PRESET RATIO] selector

document cover/SPF/RSPF. If left open, parts outside of the original will be copied black, causing excessive use of toner.

keys ( , ) and [Zoom] keys ( ,

) to select the desired copy ratio.

Selecting a preset ratio

Press the [PRESET RATIO] selector key ( ) to move up through the preset ratios. Press the [PRESET RATIO] selector key ( ) to move down through the preset ratios.

Fine adjustment of the ratio

Any ratio from 25% to 400% can be set in increments of 1%.

Press a [PRESET RATIO] selector key ( or ) to set the approximate ratio, then press the [Zoom] keys ( or ) to increase or decrease the ratio.

To decrease or increase the zoom ratio rapidly, hold down the [Zoom] keys ( or ). When a [Zoom] key ( or ) is pressed, the ZOOM indicator will light up and the zoom ratio will appear in the display for about two seconds.

• To verify a zoom setting without changing

Note

Set the number of copies and other

the zoom ratio, Hold down the [Copy ratio display] key ( ). When the key is released, the display will return to the number of copies display.

• If the copy is made when a PRESET RATIO selector indicator or the ZOOM indicator is blinking, the copied image may run off the page. To ensure that the image fits on the page, lower the copy ratio until the indicator stops blinking and lights steadily.

• If the PAPER SIZE indicator is not lit, there is no appropriate paper. Load appropriate paper in a paper tray. (p.22)

copy settings, and then press the [START] key ( ).

The copy will be delivered to the paper output tray.

To return the ratio to 100%, press the

Note

[PRESET RATIO] selector key ( or ) until the 100% indicator lights up.

COPY FUNCTIONS

SELECTING THE VERTICAL AND HORIZONTAL COPY RATIOS SEPARATELY (XY ZOOM Copying)

The XY ZOOM feature allows the horizontal and vertical copy ratios to be changed independently.

Example:

Ratios that can be selected will vary depending on the position of the original.

Reduction only in the horizontal direction.

Original Copy

• This feature cannot be used with the 2 IN 1 or 4 IN 1 feature. (p.43)

Note

• To use the XY ZOOM feature with the DUAL PAGE COPY feature, set the DUAL PAGE COPY feature first and then the XY ZOOM feature.

• The XY ZOOM feature cannot be used in combination with the AUTO IMAGE function.

Original position Selectable ratios

Document glass 25% – 400%

SPF/RSPF 50% – 200%

Place the original(s) in the document feeder tray or on the document glass.

Use the [PRESET RATIO] selector

keys ( , ) and [Zoom] keys ( ,

) to change the copy ratio in the

If the original is placed on the

vertical direction. document glass, select the original size. (p.27)

After placing the original, be sure to close the

Note

Press the [XY-ZOOM] key ( ).

document cover/SPF/RSPF. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Press the [PRESET RATIO] selector keys ( , ) to select a ratio close to the desired ratio, and then press the [Zoom] keys ( , ) to adjust the ratio in increments of 1%. The ratio appears in the display.

XY-ZOOM Indicator ( ) lights up. The current value for the vertical direction will appear in the display.

Press the [Copy ratio display] key

().

The selected ratio for the vertical direction will be entered.

COPY FUNCTIONS

Use the [PRESET RATIO] selector

keys ( , ) and [Zoom] keys ( ,

) to change the copy ratio in the

horizontal direction.

Press the [PRESET RATIO] selector keys ( ,

) to select a ratio close to the desired ratio, and then press the [Zoom] keys ( , ) to adjust the ratio in increments of 1%. The ratio appears in the display.

Press the [Copy ratio display] key

().

The selected ratio for the horizontal direction will be entered and the display will change to the number of copies display.

Set the number of copies and other

copy settings, and then press the [START] key ( ).

The copy will be delivered to the paper output tray.

Note

• To verify the copy ratios, press and hold down the [Copy ratio display] key ( ). The vertical and horizontal ratios will be alternately displayed.

• If you need to change the ratios, press the [PRESET RATIO] selector keys ( ,

) and the [Zoom] keys ( reset the ratios, beginning with the vertical ratio. (step 4)

• To cancel XY ZOOM copy, press the [XY-ZOOM] key ( ). The XY-ZOOM indicator ( ) will go off, indicating that the function is cancelled.

, ) to

AUTOMATIC TWO-SIDED COPYING (AR-5618D/AR-5620D/AR-5623D)

Two originals placed on the document glass can be copied onto each side of a single sheet of paper. In addition, an RSPF can be used to copy two originals onto one sheet of paper, or one two-sided original onto two sheets of paper, or one two-sided original onto each side of one sheet of paper.

Original → Paper Usable paper

One-sided original → Two sides

A5 to A3

Document

glass

RSPF

One-sided original → Two sides

Two-sided original → One side

Two-sided original → Two sides

(8-1/2" x 11" to 11" x 17")

• The bypass tray cannot be used.

A5, B5, B5R, A4, A4R, B4, A3 (8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 13", 8-1/2" x 14", 11" x 17")

• Special paper and 5-1/2" x 8-1/2" paper cannot be used.

• The bypass tray can only be used when making one-sided copies from two-sided originals.

Note

• The sizes of paper that can be loaded vary by country and region.

• To use paper in the bypass tray, make a two-sided copy as explained in "TWO-SIDED COPYING USING THE

BYPASS TRAY" (p.38).

• When performing automatic two-sided copying of a one-sided original, or one-sided copying of a two-sided original, the image on the back can be rotated 180 degrees to reverse the top and bottom (Image rotation in duplex copying). To rotate the image 180 degrees, enable the setting as explained in "IMAGE ROTATION IN

DUPLEX COPYING" (p.37) or in the system settings (p.70), and then follow the steps below. In particular, when

a one-sided vertical (portrait) original is placed in a horizontal orientation (B4 or A3 (8-1/2" x 14" or 11" x 17") size) for two-sided copying, the top and bottom of the images on the front and back of the paper will be reversed, and thus this function can be conveniently used to make the top and bottom of the images agree.

B4 or A3 (8-1/2" x 14" or 11" x 17") portrait original

Orientation of the

placed original

Normal automatic two-sided copying

The top and bottom of the images on the front and back are reversed.

If the orientation of two-sided copying is changed

The top and bottom of the images on the front and back are the same.

COPY FUNCTIONS

Using the document glass

Place the original that you wish to

copy onto the front side of the paper on the document glass and close the document cover.

After placing the original, be sure to close the

Note

Select the original size. (p.27)

Press the [ORIGINAL TO COPY] key,

and make sure that the indicator is lit.

document cover/RSPF. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Using the RSPF

Place originals in the RSPF. (p.28)

If you place an odd number of originals for one-sided to two-sided copying, the last page will be one-sided.

When the machine is selected two-sided

Note

Press the [ORIGINAL TO COPY] key

and select the two-sided copy mode that you wish to use.

copies from two-sided originals mode or one-sided copies from two-sided originals mode, 5-1/2" x 8-1/2" size original cannot be used. (This is because a 5-1/2" x 8-1/2" original cannot be reversed.)

• Two-sided copies from one-sided originals

• Two-sided copies from two-sided originals

Set the number of copies and other settings,

and then press the [START] key ( ).

The display blinks, and the original is scanned into memory.

• If you need to clear the data scanned into

Note

When the start indicator lights, remove

memory, press the [CLEAR] key ( ).

• If you wish to cancel two-sided copying and just make a copy of the first original, press the [READ-END] key ( ).

the first original and then place the original that you wish to copy onto the back side of the paper on the document glass. Close the document cover.

Place the second original in the same orientation as the first original.

• One-sided copies from two-sided originals

Set the number of copies and other

copy settings, and press the [START] key ( ).

The copy will be delivered to the paper output tray.

Note

To cancel automatic two-sided copying, press the [CLEAR ALL] key ( ).

The first original

The second original

Press the [START] key ( ).

The copy will be delivered to the paper output tray.

COPY FUNCTIONS

IMAGE ROTATION IN DUPLEX COPYING

This function is used to invert the top and bottom of the image on the front side of the paper during two-sided copying.

Hold down the [ORIGINAL TO COPY]

key until the indicator blinks.

The currently set setting code blinks in the first digit of the number of copies display.

Press a numeric key to enter the

setting code.

To enable the setting, press [1] key. To disable the setting, press [0] key. The factory default setting is "0". The entered number appears in the first digit of the number of copies display.

Press the [START] key ( ).

The selected setting code stops blinking and lights steadily. This completes the setting.

Press the [ORIGINAL TO COPY] key to

exit the setting.

The display returns to the normal number of copies display.

"Image rotation in duplex copying" can also

Note

be enabled or disabled in the system settings.

(p.71)

TWO-SIDED COPYING USING THE BYPASS TRAY

To perform manual two-sided copying, follow these steps.

Example: Copying originals A and B onto each side of one sheet of paper

Copy original A.

Copied original A

Place original B as shown below.

Original A

Original B

Copy

Turn the copy of original A over, and

without changing the position of the edge closest to you, insert it in the bypass tray.

Insert the paper all the way in.

Original B

Copied original A

Original B

Vertically-oriented original:

If the original is oriented vertically, place it in the same orientation as original A.

Horizontally-oriented original:

If the original is oriented

horizontally, place it with the top and bottom and left and right sides reversed with respect to the placement of original A.

Note

Select the bypass tray with the

• Copies made on the back side of paper should always be made one sheet at a time using the bypass tray.

• Straighten curled or wavy paper before using it. Curled paper may cause misfeeds, creases, or a poor-quality image. After placing the original, be sure to close the

• document cover/SPF/RSPF. If left open, parts outside of the original will be copied black, causing excessive use of toner.

[PAPER SELECT] key ( ), and then press the [START] key ( ).

The copy is delivered to the paper output tray.

DUAL PAGE COPYING

A4 81/

A dual page original can be automatically separated into two pages during copying. This feature is convenient for making copies of books and other dual page originals on individual sheets of paper.

Original

• A4 (8-1/2" x 11") paper is used for dual page copying.

Note

Place the original on the document

• When rotation copy is enabled, A4R (8-1/2" x 11"R) paper can also be used.

• Dual page copying can be enabled when Sort/Group copy (p.41).

• When used in combination with XY ZOOM copying, enlargement is not possible.

• Dual page copying cannot be used in combination with the following functions:

• Enlargement

• 2 IN 1 / 4 IN 1 copying

• Centre erase

• Automatic ratio selection cannot be used when dual page copying is used.

• Dual page copying cannot be selected when an original is placed in the SPF/RSPF.

glass, aligning the division between the pages with the size marker ( A4 (81/2)). SPF/

RSPF

Close the document cover/ .

Copying will begin from the page to the right of the size marker.

Copy

Press the [DUAL PAGE COPY] key

( ) and make sure that the DUAL PAGE COPY indicator ( ) is lit.

Note

Set the original size to A3 (11" x 17").

• To keep the copies in the correct page order when performing dual page copying over multiple pages, make sure that the original is always placed on the document glass with the smaller page number to the right.

• After placing the original, be sure to close the document cover/SPF/RSPF. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Make sure that a paper tray with A4

(8-1/2" x 11") size paper is selected.

Set the number of copies and other

copy settings, and press the [START] key ( ).

The copy will be delivered to the paper output tray.

To cancel dual page copying, press the

Note

[DUAL PAGE COPY] key ( ). The DUAL PAGE COPY indicator ( ) will go off, indicating that the function is cancelled.

INTERRUPTING A COPY RUN

(Interrupt Copying)

A copy run can be temporarily interrupted to allow another copy job to be performed. When the other job is finished, the copy run will resume using the original copy settings.

Note

Press the [INTERRUPT] key ( ) to

interrupt the copy run.

Note

Remove the previous original(s) and

place the original(s) of the interrupt copy job.

Sort/group copying, 2 IN 1 / 4 IN 1 copying, two-sided copying, or ID card copying cannot be performed as an interrupt copy job. System settings and scanning function are also not available when interrupt copying.

The INTERRUPT indicator will light up and the machine will revert to the initial settings. (p.20) The INTERRUPT indicator will blink until the current copy run stops.

If "Auditing mode" is enabled:

"- - -" will appear in the number of copies display. Enter your 3-digit account number. Copying will not be possible unless a correct account number is entered. (p.71)

When the copy job is finished, press

the [INTERRUPT] key ( ) and remove the original(s).

The INTERRUPT indicator will go off, indicating that the interrupt function is no longer operating. The copy settings will automatically revert to the settings selected for the copy run before the run was interrupted.

Replace the previous original(s) and

press the [START] key ( ).

The interrupted copy run will resume.

Set the number of copies and other

copy settings and then press the [START] key ( ).

CONVENIENT COPY FUNCTIONS

This section explains major convenient copy functions.

ROTATING THE IMAGE 90 DEGREES (Rotation Copy)

When "Auto paper select mode" or "automatic ratio selection" are in operation and the original is placed in a different orientation (vertical or horizontal) than the paper, the original image will be automatically rotated 90 degrees to enable correct copying onto the paper. This function is convenient for copying B4 or A3 (8-1/2" x 14" or 11" x 17") originals, which can only be placed horizontally, onto paper that is loaded vertically. The rotation copy function is initially enabled. It can be disabled in the system settings. (p.71)

• Rotation copy will not operate when a copy is enlarged to a paper size greater than A4 (8-1/2" x 11"). In this

Note

case, place the original in the same orientation as the paper.

• When 2 IN 1 / 4 IN 1 copy is used (p.43), rotation copy will operate even if disabled in the system settings.

Orientation of

the placed original

Orientation of

the loaded paper

SORT COPY/GROUP COPY

● Copies of multiple original pages can be sorted into sets. (Sort copy)

● Copies of multiple original pages can be grouped by page. (Group copy)

Note

The machine can scan standard originals (A4 (8-1/2" x 11")) with approximately 160 pages, however, the number will vary for photos and other types of originals. Less pages can be scanned for interrupt copying.

Copy

Group copySort copy

COPY FUNCTIONS

Using the document glass

Place the first original. (p.27)

Select the original size. (p.27)

Press the [SORT/GROUP] key

( / ) to select the desired mode.

The modes are selected in the order "SORT" ( ), "GROUP" ( ), "Off".

Set the number of copies and other

settings, and then press the [START] key ( ).

The ORIGINAL DATA indicator ( ) blinks, and the original is scanned into memory.

When the start indicator lights,

replace the original with the next original, and then press the [START] key ( ).

Repeat step 5 until all originals have been scanned into memory.

Note

To clear the data in memory, press the [CLEAR] key

().

DATA

Using the SPF/RSPF

Place the originals. (p.28)

Sort mode is normally the default output mode, and thus the SPF/RSPF and SORT indicators light up.

• If "Sort auto select" has been set to "1:

Note

Press the [SORT/GROUP] key

( / ) to select the desired mode.

Set the number of copies and other

settings, and then press the [START] key ( ).

The copies are delivered to the paper output tray.

Note

OFF" in the system settings, follow the steps below to select sort mode.

• "Sort auto select" can also be used to change the default output mode (p.73).

The modes are selected in the order "SORT"( ), "GROUP" ( ), "Off".

• To cancel the Sort/Group copy job, press the [CLEAR] key ().

• To cancel Sort or Group mode, press the [SORT/GROUP] key ( / ) repeatedly until the SORT/GROUP indicators ( / ) are both off.

When all originals have been

scanned, and then press the [READ-END] key ( ).

The copies are delivered to the paper output tray.

• To cancel the Sort/Group copy job, press

Note

the [CLEAR] key ().

• To cancel Sort or Group mode, press the [SORT/GROUP] key ( / ) repeatedly until the SORT/GROUP indicators ( / ) are both off.

If the memory becomes full

•

If the memory becomes full while scanning the originals, the ORIGINAL DATA indicator ( ) will blink, "FUL" will appear in the display, and the machine will stop copying.

•

To copy the originals that have been scanned up to that point, press the [START] key ( ).

•

To clear the data that has been scanned into memory, press the [CLEAR ALL] key ( ) or the [CLEAR] key ( ).

If the paper output tray becomes full

DATA

COPY FUNCTIONS

COPYING MULTIPLE ORIGINALS ONTO A SINGLE SHEET OF PAPER (2 IN 1 / 4 IN 1 Copy)

Multiple originals can be copied onto a single sheet of paper in a selected layout pattern. This function is convenient for compiling multi-page reference materials into a compact format, or for providing an overview of all pages of a document on a single page.

2 IN 1 COPY

Pattern 2

Note

Pattern 1

•

First select the layout pattern as explained in "Setting the layout pattern" (p.44), and "Border line for 2 IN 1 / 4 IN 1" (solid line or broken line) in the system settings (p.70). When finished, follow the steps below.

• An appropriate ratio setting will be automatically selected based on the size of the originals, the size of the paper, and the selected number of originals. When using the document glass, reduction is possible to 25%. When using the SPF/RSPF, reduction is possible to 50%. Certain combinations of original size, paper size, and number of images may result in images being cut off.

• Even if "Rotation copy" is disabled in the system settings, the original images may be rotated if necessary depending on their orientation and the orientation of the paper.

• 2 IN 1 / 4 IN 1 copy cannot be used in combination with dual page copying (p.39), XY Zoom (p.33), margin shift

(p.45), or erase copy. (p.46)

Using the document glass

Place the first original. (p.27)

Select the original size. (p.27)

Note

Press the [2 IN 1 / 4 IN 1] key

( / ) to select the desired mode.

Set the number of copies and other

settings, and then press the [START] key ( ).

The ORIGINAL DATA indicator ( ) blinks, and the original is scanned into memory.

If the original size was not selected, 2 IN 1 / 4 IN 1 copy cannot be used.

The mode is selected in the order "2 IN 1" ( ), "4 IN 1" ( ), "Off".

DATA

4 IN 1 COPY

Pattern 1 Pattern 2 Pattern 3 Pattern 4

When the start indicator lights,

replace the original with the next original, and then press the [START] key ( ).

Repeat step 5 until all originals have been scanned into memory.

Note

When all originals have been scanned,

To clear the data in memory, press the [CLEAR] key

().

press the [READ-END] key ( ).

The copy is delivered to the paper output tray.

• To cancel 2 IN 1 / 4 IN 1 copying, press the

Note

Using 2 IN 1 / 4 IN 1 copy in combination with sort copy

Sort copy can be used if the original is placed on the document glass. Press the [SORT/GROUP] key (/) to select sort copy and then perform steps 1 through 6. The 2 IN 1 / 4 IN 1 copies will be sorted.

[CLEAR] key ().

• To cancel 2 IN 1 / 4 IN 1 copy mode, press the [2 IN 1 / 4 IN 1] key ( / ) repeatedly until the 2 IN 1 / 4 IN 1 indicators ( / ) are both off.

COPY FUNCTIONS

Using the SPF/RSPF

Place the originals. (p.28)

Press the [2 IN 1 / 4 IN 1] key

( / ) to select the mode.

The mode is selected in the order "2 IN 1" ( ), "4 IN 1" ( ), "Off".

Set the number of copies and other

settings, and press the [START] key ( ).

The copy is delivered to the paper output tray.

Note

If the memory becomes full

• If the memory becomes full while scanning the originals, the ORIGINAL DATA indicator ( ) will blink, "FUL" will appear in the display, and the machine will stop copying.

• To copy the originals that have been scanned up to that point, press the [START] key ( ).

• To clear the data that has been scanned into memory, press the [CLEAR ALL] key ( ) or the [CLEAR] key ( ).

• To cancel 2 IN 1 / 4 IN 1 copying, press the

[CLEAR] key ().

• To cancel 2 IN 1 / 4 IN 1 copy mode, press the [2 IN 1 / 4 IN 1] key ( / ) repeatedly until the 2 IN 1 / 4 IN 1 indicators ( / ) are both off.

DATA

Setting the layout pattern

You can select the layout pattern for copying 2 original pages or 4 original pages onto one sheet of paper. The available layout patterns are shown on the first page of this section.

Note

Use the [2 IN 1 / 4 IN 1] key ( / )

The layout pattern can also be selected in the system settings. (p.71)

to access the setting.

Selecting the layout for 2 IN 1 copy

With the 2 IN 1 / 4 IN 1 indicators off, hold down the [2 IN 1 / 4 IN 1] key ( / ) until the 2 IN 1 indicator ( ) blinks.

The setting code of the currently selected pattern will blink in the first digit of the display.

Selecting the layout for 4 IN 1 copy

With the 2 IN 1 indicator lit ( ), hold down the [2 IN 1 / 4 IN 1] key ( / ) until the 4 IN 1 indicator ( ) blinks.

The setting code of the currently selected pattern will blink in the first digit of the display.

Select the setting code by pressing a

numeric key.

To select "Pattern 2", press the [2] key.

Function Setting code (p.71)

2 IN 1 layout

4 IN 1 layout

See page 43 for layout pattern. The factory default settings are indicated by " * ". The entered number blinks in the first digit of the display.

Press the [START] key ( ).

The selected setting code stops blinking and lights steadily. This completes the setting.

* 1 (Pattern 1)

2 (Pattern 2)

* 1 (Pattern 1)

2 (Pattern 2) 3 (Pattern 3) 4 (Pattern 4)

Press the [2 IN 1 / 4 IN 1] key

( / ) to exit the setting.

The display returns to the number of copies display.

COPY FUNCTIONS

CREATING MARGINS WHEN COPYING (Margin Shift)

The MARGIN SHIFT feature, in its initial setting, automatically shifts the text or image to increase the margin by approximately 10mm (1/2"). The location of the margin to be increased can be selected to be either at the left edge or the top of the page (AR-5618D/AR-5620D/AR-5623D).

Example: Model that supports automatic two-sided copying

Margin

Original

• To use margin shift, "ID CARD COPY" in system setting must be set to "0: margin shift", if the setting has been

Note

Place the original(s).

If the original is placed on the document

glass, select the original size. (p.27)

When using the SPF/RSPF, make sure that the same ORIGINAL SIZE indicator as your original size lights up.

Press the [MARGIN SHIFT] key ( ).

changed, it can only be used by changing back to "0". For changing a system setting, refer to "SELECTING A

SETTING FOR A SYSTEM SETTING" (p.74).

• This feature cannot be used with the 2 IN 1 / 4 IN 1 feature or rotation copy feature.

• You can also switch between the left margin and the top margin in the system settings. (p.71)

• The margin width can be changed in the system settings. (p.71)

• Note that a margin is created by shifting the image, and thus if the image is shifted too far, the edge of the image may be cut off.

• If the ORIGINAL SIZE indicator blinks when margin shift is selected, rotate the original so that it is in the same orientation as the blinking ORIGINAL SIZE indicator.

If you are using the document glass, place the side of the original where you wish to create the margin on the right.

If you are using the SPF/ RSPF, place the side of the original where you wish to create the margin on the left.

Left Edge

Set the number of copies and other

settings, and then press the [START] key ( ).

The copy is delivered to the paper output tray.

• To cancel margin shift, press the [MARGIN

Note

SHIFT] key ( ) repeatedly until the MARGIN SHIFT indicator ( ) is off.

• When margin shift is used in combination with automatic two-sided copying, a margin is also created automatically on the back side of the paper directly behind the margin on the front side.

Top Edge

Select the location of the margin (AR-5618D/AR-5620D/AR-5623D)

Follow this step if you are using a model that supports automatic two-sided copying. On other models, skip to the next step.

Hold down the [MARGIN SHIFT] key ( )

until the MARGIN SHIFT indicator ( ) blinks.

The currently selected setting code for the margin position blinks in the display.

1: Left edge 2: Top edge

The MARGIN SHIFT indicator ( ) lights up.

Press the [1] key or the [2] key, and then

press the [START] key ( ).

The selected setting code for the margin position lights.

Press the [MARGIN SHIFT] key ( ).

The MARGIN SHIFT indicator ( ) stops blinking.

COPY FUNCTIONS

ERASING SHADOWS AROUND THE EDGES OF A COPY (Erase Copy)

● This feature is used to erase shadows that appear around the edges of copies of books and other thick originals. (EDGE ERASE)

● The feature can also erase the shadow that appears down the centre of books and other originals that open up. (CENTRE ERASE)

● The factory default setting for the width of the erasure is approximately 10 mm (1/2"). The width can be changed in the system settings. (p.71)

EDGE ERASE

EDGE + CENTRE ERASE

Original

CENTRE ERASE

Copy

Original

Copy

Original Copy

• Centre erase cannot be used in combination with dual page copy.

Note

Place the original(s). (p.27)

If the original is placed on the

• Erase copy cannot be used in combination with 2 IN 1 / 4 IN 1 copy. (p.43)

• Erase copy cannot be used when the paper is a special size or copying from the bypass tray.

• Note that if the width of the erasure is too large, the edge of the image may be partially erased.

document glass, select the original size. (p.27)

When using the SPF/RSPF, make sure that the same ORIGINAL SIZE indicator as your original size lights up.

Press the [ERASE] key ( / ) to

select the desired erase mode.

To select the "EDGE + CENTRE ERASE" mode, press the [ERASE] key (/ ) until both the EDGE ( ) and CENTRE indicators ( ) light up.

Set the number of copies and other

settings, and then press the [START] key ( ).

The copy is delivered to the paper output tray.

• To cancel erase copy, press the [ERASE]

Note

key ( / ) repeatedly until the ERASE indicators ( / ) are both off.

• If the original size was not selected in step 2, erase copy cannot be used.

COPY FUNCTIONS

ID CARD COPY

You can copy the front and back sides of ID card onto a page through this function, which can be used as margin shift function, too. The specified patterns of ID card copy are shown as follows. To use the ID card copy function, attach the supplied [ID CARD] key label on the MARGIN SHIFT key.

Note

Pattern 1

Front

Centre Line

Front

Back

• Select the layout patterns as explained in "ID card" of SYSTEM SETTINGS (p.73) first, then follow the steps below to perform the copy. For changing a system setting, refer to "SELECTING A SETTING FOR A SYSTEM

SETTING" (p.74).

• ID card copy feature cannot be used in combination with interrupt copy, two-sided copy, dual page copy, XY-zoom, margin shift, edge + centre erase, 2 in 1/4 in 1, sort/group and rotation copy functions.

• The following paper sizes can be used: A5, A5R, A4, A4R, B4, B5, B5R, A3 (5-1/2" x 8-1/2", 5-1/2" x 8-1/2"R, 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 14", 11" x 17"). (A5, A5R (5-1/2" x 8-1/2", 5-1/2" x 8-1/2"R) can only be used in bypass tray.)

• When using Pattern 1, the image may cut off even if using standard paper size.

• In ID card copy mode, scan area and scan number (1 page) cannot be changed. Scan area is: X: 54 + 5 mm (1/4") (margin), Y: 86 + 10 mm (1/2") (top margin 5 mm (1/4") and bottom margin 5 mm (1/4")).

• Auto paper selection and auto tray switch are invalid in ID card copy mode. Please select paper and tray manually.

• Only making a single copy is available (Number of copies cannot be set.).

Pattern 2

Back

Press the [ID CARD] key.

The ID CARD COPY indicator will light up. The exposure is set to [text], the exposure level is set to “3”, and the number is set to “1” automatically.

Place the ID card on the document

glass, align with the ID card mark, and press the [START] key ( ).

When scan is finished, ORIGINAL DATA indicator will blink and one side of the ID card is scanned into memory. (In this case, print will start if pressing [READ-END] key ( ).)

Turn the ID card to the other side, and

press the [START] key ( ).

When scan finished, Copy will begin.

To cancel ID card copy, press the [CLEAR

Note

ALL] key ( ) and make sure the ID CARD COPY indicator is off.

Chapter 4

PRINTER FUNCTIONS

This chapter explains how to use the printer functions. The procedure for loading paper is the same as for loading copy paper. See "LOADING PAPER" (p.21).

• Print jobs received while the machine is copying or scanning will be stored in memory. When the copy job is

Note

BASIC PRINTING

finished, the print jobs will begin printing.

• Printing is not possible when the front or side cover is opened for machine maintenance, or when a misfeed occurs or the machine runs out of paper or toner, or when the drum cartridge reaches its replacement time.

• If an original misfeed occurs in the SPF/RSPF, printing will not be possible until the misfed original is removed and the SPF/RSPF is restored to a usable state.

The following example explains how to print a document from WordPad. Before printing, make sure that the correct size of paper for your document has been loaded in the machine.

Make sure that the ON LINE indicator

on the operation panel is lit.

If the ON LINE indicator is not lit, press the [ON LINE] key ( ).

When the indicator is:

• Lit, the machine is online and ready to print, or is printing.

• Blinking, the machine is processing print data in memory or printing has been paused.

• Off, the machine is off-line and cannot print.

Start WordPad and open the

document that you wish to print.

Make sure that "SHARP AR-XXXX" is

selected as the printer.

If you need to change any print settings, click the "Preferences" button to open the printer driver setup screen.

The printer driver setup screen will appear.

Windows 2000 does not have the "Preferences" button in this dialog box. Select settings as needed on each of the tabs in the setup screen and click the "OK" button.

"PRINTER DRIVER SETTING SCREEN" (p.50) "SETTING ADVANCED PRINT FUNCTIONS" (p.51)

Click the "Print" button.

Select "Print" from the application's "File" menu.

The "Print" dialog box will appear.

Printing begins. When printing begins, the Print Status Window automatically opens. "OUTLINE OF THE PRINT STATUS WINDOW"

(p.57)

The print job will be delivered to the output tray.

PRINTER FUNCTIONS

If the tray runs out of paper during printing

Add paper to the tray or press the [PAPER SELECT] key ( ) to select a different tray, and then press the [ON LINE] key ( ) to resume printing. Note that if the "Auto tray switching" setting in the system settings is enabled on a model that has two or more paper trays and there is the same size of paper in another tray, the machine will automatically switch to the other tray and continue printing.

Pausing a print job

To pause a print job during printing, press the [ON LINE] key ( ) on the operation panel to switch the machine off-line. Printing will be paused and the ON LINE indicator will blink.

• To cancel a print job, press the [CLEAR] key ( ) or the [CLEAR ALL] key ( ).

• To resume printing, press the [ON LINE] key ( ) to switch the machine online.

When "Paper Source" is set to "Auto Select"

If "Paper Source" is set to "Auto Select" in the "Paper" tab of the printer driver setup screen and the correct size of paper for a print job is not loaded in the machine, the printing procedure will vary depending on the "Use close paper size" setting in the system settings (p.72).

When "Use close paper size" is disabled

The PAPER SIZE indicator on the operation panel will blink. You can press the [PAPER SELECT] key ( ) to select a tray manually, or load paper in the bypass tray and press the [ON LINE] key ( ) to begin printing. * The paper sizes that appear in the operation panel will vary by country and region.

When "Use close paper size" is enabled

Printing will take place using a size of paper that is close to the size of the print image.

• For limitations on copying in print mode, scanner mode limitations, and print mode limitations in copy and

Note

OPENING THE PRINTER DRIVER FROM THE "

You can open the printer driver and change the printer driver settings from the Windows "Start" button. Settings adjusted in this way will be the initial settings when you print from an application. (If you change the settings from the printer driver setup screen at the time of printing, the settings will revert to the initial settings when you quit the application.)

Click the "Start" button and select

"Control Panel" and then select "Printer".

• In Windows 7, click the "Start" button, and then click "Devices and Printers".

• In Windows XP, click the "start" button, and then click "Printers and Faxes".

• In Windows 2000, click the "Start" button and point to "Settings", and then select "Printers".

•

Note

Click the "SHARP AR-XXXX" printer

driver icon.

scanner mode, see "OPERATION IN COPY, PRINTER, AND SCANNER MODES" (p.26).

• The print image is automatically rotated to fit the paper in the event that the paper is loaded in an orientation different from the print image.

Start

Select "Properties" from the

" BUTTON

"Organize" menu.

• In Windows 7, right-click the "SHARP AR-XXXX" printer driver icon, and then click "Printer properties".

• In Windows XP/2000, select "Properties" from the "File" menu.

Click the "Printing Preferences"

In Windows XP, if "Printers and Faxes" does not appear in the "start" menu, select "Control Panel", select "Printers and Other Hardware", and then select "Printers and Faxes".

button in the "General" tab.

In Windows 7, click the "Preferences" button in the "General" tab. The printer driver setup screen will appear.

"PRINTER DRIVER SETTING SCREEN" (p.50)

PRINTER DRIVER SETTING SCREEN

Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is in effect, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction.

Note

Tab

The settings are grouped on tabs. Click on a tab to bring it to the front.

Checkbox

Click on a checkbox to activate or deactivate a function.

Print setting image

This shows the effect of the selected print settings.

Drop-down list

Allows you to make a selection from a list of choices.

Image of paper trays

The tray selected in "Paper Selection" in the "Paper" tab appears in blue. You can also click on a tray to select it.

Check button

Allows you to select one item from a list of options.

The settings and the image of the machine will vary depending on the model.

"OK" button

Click this button to save your settings and exit the dialog box.

"Cancel" button

Click this button to exit the dialog box without making any changes to the settings.

"Apply" button

Click to save your settings without closing the dialog box.

"Help" button

Click this button to display the help file for the printer driver.

SETTING ADVANCED PRINT FUNCTIONS

This section explains major advanced print functions. The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver, see "BASIC PRINTING" (p.48).

PRINTING MULTIPLE PAGES ON ONE PAGE

This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. This function can also be used in combination with two-sided printing for maximum conservation of paper. The following print results will be obtained, depending on the order selected.

Print results

N-Up

(Pages per sheet)

2-Up

(2 pages per

sheet)

N-Up

(Pages per sheet)

4-Up

(4 pages per

sheet)

Left To Right Right To Left

Right, and Down Down, and Right Left, and Down Down, and Left

(when the print orientation is

(N-Up Printing)

Top To Bottom

landscape)

6-Up

(6 pages per

sheet)

Click the "Main" tab in the printer

driver setup screen.

Select the number of pages per sheet.

If you wish to print borderlines, check the "Border" box.

Select the order of the pages.

PRINTER FUNCTIONS

FITTING THE PRINTED IMAGE TO THE PAPER

(Fit To Paper Size)

The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine. Follow the steps shown below to use this function. The explanation below assumes that you intend to print an A3 or Ledger size document on A4 or Letter size paper.

Click the "Paper" tab in the printer

driver setup screen.

Select the original size (A3 or Ledger)

of the print image in "Paper Size".

Check the "Fit To Paper Size" button.

Select the actual size of paper to be

used for printing (A4 or Letter).

The size of the printed image will be automatically adjusted to match the paper loaded in the machine.

Paper Size: A3 or Ledger Fit To Paper Size: A4 or Letter

A3 or Ledger size document (Paper Size)

A4 or Letter size paper (Fit To Paper Size)

ROTATING THE PRINT IMAGE 180 DEGREES

(Rotate 180 degrees)

The feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes).

Click the "Main" tab in the printer

driver setup screen.

ABCD

Check the "Rotate 180 degrees" box.

PRINTER FUNCTIONS

ENLARGING/REDUCING THE PRINT IMAGE (Zoom)

This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image.

Note

Click the "Paper" tab in the printer

driver setup screen.

Select "Zoom" and click the

"Settings" button.

The "Zoom" setting is not available when "N-Up Printing" is selected.

The actual paper size to be used for printing can be selected from the pop-up menu.

Select the zoom ratio.

Directly enter a number or click the button to change the ratio in increments of 1%.

PRINTING FAINT TEXT AND LINES IN BLACK

(Text To Black/Vector To Black)

When printing a colour image, colour text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out colour text and lines that are faint and difficult to see.

ABCD

Click the "Advanced" tab in the printer

driver setup screen.

ABCD

Check the "Text To Black" box and/or

the "Vector To Black" box.

• "Text To Black" can be selected to print all text other than white text in black.

• "Vector To Black" can be selected to print all vector graphics other than white lines and areas in black.

PRINTER FUNCTIONS

ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Image Adjustment)

The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer.

Click the "Advanced" tab in the printer

driver setup screen.

Click the "Image Adjustment" button.

Adjust the image settings.

To adjust a setting, drag the slide bar or click the or

button.

ADDING A WATERMARK TO PRINTED PAGES

(Watermark)

Faint shadow-like text can be added to the background of the printed image as a watermark. The size, density, and angle of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark.

Click the "Watermarks" tab in the

printer driver setup screen.

Select the watermark settings.

If you wish to create a new watermark, enter

Note

the text of the watermark in the "Text" box and click the "Add" button.

Select a stored watermark from the pull-down menu. You can click the "Edit" button to edit the font and select other detailed settings.

PRINTER FUNCTIONS

TWO-SIDED PRINTING (AR-5618D/AR-5620D/AR-5623D)

The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper.

Note

Paper orientation Printing result

When using two-sided printing, select a source other than "Bypass Tray" for the "Paper Source" in the "Paper" tab.

2-Sided (Book) 2-Sided (Tablet)

Ver t i cal

2-Sided (Book) 2-Sided (Tablet)

Horizontal

The pages are printed so that they can be bound at the side.

Click the "Main" tab in the printer

driver setup screen.

The pages are printed so that they can be bound at the top.

Select "2-Sided(Book)" or

"2-Sided(Tablet)".

SAVING FREQUENTLY USED PRINT SETTINGS

Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex colour settings under an assigned name makes it easy to select those settings the next time you need to use them.

SAVING SETTINGS AT THE TIME OF PRINTING

(User Settings)

Settings can be saved from any tab of the printer driver properties window. Settings configured on each tab are listed at the time of saving, allowing you to check the settings as you save them. For the steps for opening the printer driver, see "BASIC PRINTING" (p.48).

Configure print settings on each tab

and click the "Save" button on any tab.

Using saved settings

Select the user settings that you wish to use on any tab.

After checking the displayed settings,

enter a name for the settings (maximum of 20 characters).

• Up to 30 sets of user settings can be saved.

Note

Click the "OK" button.

• A watermark that you created cannot be saved in user settings.

Deleting saved settings

Select the user settings that you want to delete in "Using saved settings" (above), and click the "Delete" button.

OUTLINE OF THE PRINT STATUS WINDOW

When printing begins, the Print Status Window automatically opens. The Print Status Window is a utility that monitors the machine and shows the name of the document being printed and any error messages that occur.

Status window

Provides information on the current status of the printer.

Status icon

The status icons appear to alert you to printer errors. Nothing appears when printing is taking place normally.

The icons are explained below. Follow the instructions in the status window to solve the problem.

Icon Print Status

An error has occurred that requires immediate attention.

Tab

Click a tab to bring it to the front. The "Options" tab allows you to select display options for the Print Status Window.

Document Name

Shows the name of the document currently being printed.

"Cancel Job" button

Printing can be cancelled by clicking this button before the machine receives the job.

"Help" button

Click this button to display the help file for the Print Status Window.

"Close" button

Click this button to close the Print Status Window.

An error has occurred that requires attention soon.

Chapter 5

SCANNER FUNCTIONS

This chapter explains how to use the scanner functions.

Note

• Scan jobs received while the machine is copying or printing will be stored in memory. When the copy job is finished, the scan jobs will begin.

• Scanning is not possible when the front or side cover is opened for machine maintenance, or when a misfeed occurs or the machine runs out of paper or toner, or when the drum cartridge reaches its replacement time.

• If an original misfeed occurs in the SPF/RSPF, scanning will not be possible until the misfed original is removed and the SPF/RSPF is restored to a usable state.

SCANNING OVERVIEW

The flow chart shown below provides an overview of scanning.

Scanning from the machine*

For more information, refer to "SCANNING USING THE KEYS ON THE MACHINE" (p.59).

Place the original in the scanning position

Scanning from a TWAIN* WIA*

-compliant or

-compliant application

Scanning from the "Scanner and Camera Wizard" (Windows XP)

Change the machine to scanner mode and select the scan menu. (SC1: to SC6:)

Set the scan preferences (only if the preferences are set to appear)

Scanning

"OUTLINE OF BUTTON

MANAGER" (p.60)

*1 To scan using the machine's operation panel, you must first install Button Manager and establish the appropriate settings

in the Control Panel. For details, see "SETTING UP BUTTON MANAGER" (p.12).

*2 TWAIN is an international interface standard for scanners and other image acquisition devices. By installing a TWAIN

driver on your computer, you can scan and work with images using a variety of TWAIN-compliant applications.

*3 WIA (Windows Imaging Acquisition) is a Windows function that allows a scanner, digital camera or other imaging device to

communicate with an image processing application. The WIA driver for this machine can only be used in Windows XP/Vista/7.

Start up a TWAIN-compliant or WIA-compliant application, and select the machine's scanner driver.

Set the scan preferences

Scanning

"SCANNING FROM A TWAIN-COMPLIANT

APPLICATION" (p.62)

"SCANNING FROM A

WIA-COMPLIANT APPLICATION

(Windows XP/Vista/7)" (p.66)

Start up the "Scanner and Camera Wizard" from "Control Panel" in your computer.

Scanning

"SCANNING FROM THE

"Scanner and Camera

Wizard" (Windows XP)"

(p.67)

SCANNING USING THE KEYS ON THE MACHINE

When scanning is performed by this method, the application that has been set in Button Manager will automatically start and the scanned image will be pasted into the application. For the steps to allocate applications using the Button Manager or other settings, see "BUTTON MANAGER SETTINGS" (p.61).

Note

If the machine is in copy mode, press the [SCAN] key ( ) to switch to scanner mode and clear the previously set copy settings.

Scanning from the operation panel of the machine

Press the [SCAN] key ( ).

When the SCAN indicator lights up, the machine enters scanner mode.

Place the original(s) that you wish to

scan on the document glass/SPF/ RSPF.

[When scanning from the document glass]

mark

Original size scale

[When scanning from the SPF/RSPF]

Place the original face down on the document glass. Align the edge of the original with the original size scale, to be centred with the centring mark ( ).

Set the original(s) face up in the document feeder tray.

Press the [SCAN MENU] key to begin

scanning.

Note

Scanning will start and the scanned data will be transferred to the application. The target application can be selected by the [SCAN MENU] key. For the default application allocated to each key, see

"BUTTON MANAGER SETTINGS" (p.61).

The display will show the number of the [SCAN MENU] key that you pressed, and the number will light and the SCAN indicator will be blinking.

• To return to copy mode from scanner mode, press the [SCAN] key ( ) or [CLEAR ALL] key ( ).

• For limitations on copying and printing in scanner mode, and scanner mode while copying or printing, see "OPERATION IN

COPY, PRINTER, AND SCANNER MODES" (p.26).

SCANNER FUNCTIONS

OUTLINE OF BUTTON MANAGER

Button Manager is a software utility that allows you to use the scanner function at the machine. Button Manager allows you to configure six sets of scanning settings as a scan menu on the machine. To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting. To begin scanning using the machine's operation panel, settings must be established in the Control Panel after Button Manager is installed. For information on installing Button Manager and establishing the Control Panel settings, see "SETTING UP BUTTON MANAGER" (p.12). For information on scanning using the machine's operation panel, see "SCANNING USING THE KEYS ON THE MACHINE" (p.59). You can use Button Manager to select and change the functions of the six scan menus. Refer to "BUTTON

MANAGER SETTINGS" (p.61).

Full Colour

5 6 7

Tab

Click to set scan menu options. Each tab contains scan settings for the scan menu.

"Application Selection" area

Select the start-up application here.

"Show TWAIN setting screen when scanning" Checkbox

You can select whether or not the TWAIN screen is shown. When the checkbox is selected, the TWAIN screen appears when scanning is executed to let you adjust the scanning conditions.

"Scan Setup" area

Set the scan conditions.

"OK" button

Click to save your settings and exit the dialog box.

"Cancel" button

Click this button to exit the dialog box without making any changes to the settings.

"Apply" button

Click to save your settings without closing the dialog box.

"Help" button

Click this button to display the help file for Button Manager.

Note

Some applications may limit your choice of settings.

"Menu Name" is not used on this machine.

SCANNER FUNCTIONS

BUTTON MANAGER SETTINGS

Once installed, Button Manager normally runs in the background in the Windows operating system. If you need to change Button Manager settings, follow the steps below. For details on Button Manager settings, see Button Manager Help.

"OUTLINE OF BUTTON MANAGER" (p.60)

Right-click the Button Manager icon

( ) on the task bar, and select "Settings" from the pop-up menu.

The setting screen of Button Manager will open.

Note

Click the tab of the scan menu that

If the Button Manager icon does not appear on the task bar, click the "Start" button, select "All Programs" ("Programs" in Windows

2000), select "Sharp Button Manager AA", and then click "Button Manager" to start Button Manager.

you want to set up.

Select the start-up application in the

"Application Selection" area.

Set up the "Colour Mode", "Edge" and

other scan settings in the "Scan Setup" area.

Click the "OK" button.

This completes the settings.

Note

When the "Show TWAIN setting screen when scanning" checkbox is selected, the scan setting screen appears when scanning is executed to let you adjust the scanning conditions.

Button Manager scan menu (factory default)

Display/Button Manager menu

SC1: Sharpdesk

SC2: Email

SC3: FAX

SC4: OCR

SC5: Microsoft Word

SC6: Filing

Note

The start-up application must be installed before using.

Application that starts

SCANNING FROM YOUR COMPUTER

The machine supports the TWAIN standard, making it possible to scan from TWAIN-compliant applications. The machine also supports WIA (Windows Image Acquisition), making it possible to scan from WIA-compliant applications and the "Scanner and Camera Wizard" in Windows XP. For information on TWAIN and WIA settings, see the help file for the scanner driver or Windows Help.

SCANNING FROM A TWAIN-COMPLIANT APPLICATION

The SHARP scanner driver is compatible with the TWAIN standard, allowing it to be used with a variety of TWAIN-compliant applications.

Place the original(s) that you wish to

scan on the document glass/SPF/ RSPF.

For information on setting an original for scanning, refer to "SCANNING USING THE

KEYS ON THE MACHINE" (p.59).

After starting TWAIN-compliant

application, click the "File" menu and select a menu to scan.

Note

Select "SHARP MFP TWAIN AA", and

The method for accessing the menu to select the scanner depends upon the application. For more information, refer to the manual or the help file of your application.

click the "Select" button.

Note

Select the menu to acquire an image

• If you are using Windows XP/Vista/7, you can also select "WIA-SHARP AR-XXXX" to scan using the WIA driver.

"SCANNING FROM A WIA-COMPLIANT APPLICATION (Windows XP/Vista/7)" (p.66)

• Depending on your system, "SHARP MFP TWAIN AA 1.0 (32-32)" and "WIA-SHARP AR-XXXX 1.0 (32-32)" may appear in the above "Select Source" screen.

from the application’s "File" menu.

The scanner driver setup screen will appear.

"Scanner driver settings" (p.64)

In the "Scanning Source" menu,

select the location where you placed the original in Step 1.

• If you placed a one-sided original in the SPF/RSPF, select "SPF (Simplex)".

Only when using the RSPF:

• If you placed a two-sided original in the RSPF, select "SPF (Duplex-Book)" or "SPF (Duplex-Tablet)" according to the binding position of the original.

Note

Click the "Preview" button.

The preview image will appear.

Note

If you selected "SPF (Duplex-Book)" or "SPF (Duplex-Tablet)" in the "Scanning Source" menu, select whether the orientation of the placed original is "Right edge is fed first" or "Top edge is fed first".

• If the angle of the image is not correct, reset the original, and click the "Preview" button again.

• If the preview image is not oriented correctly, click the "Rotate" button in the preview screen. This rotates the preview image 90 degrees clockwise, allowing you to correct the orientation without resetting the original. "Preview screen" (p.65)

• If you set multiple pages in the SPF/RSPF, the machine previews only the top page of the originals, and then sends it to the original exit area. Return the previewed original to the SPF/RSPF before starting the scanning job.

Specify the scanning area and set the

scan preferences.

For information on specifying the scan area and setting the scan preferences, see scanner driver Help.

"Scanner driver settings" (p.64)

Scanning a large area at high resolution

Caution

When you are ready to begin

scanning, click the "Scanning" button.

To cancel a scanning job after clicking the "Scanning" button, press the [Esc] key on your keyboard.

results in a large quantity of data and a prolonged scanning time. It is recommended that you set appropriate scanning preferences for the type of original being scanned, i.e., Web page (monitor), Photo, FAX, or OCR.

SCANNER FUNCTIONS

Scanner driver settings

The scanner driver setup screen consists of the "Set-up screen", which lets you select scan settings, and the "Preview screen", which shows the scanned image. For details on the scan settings, click the "Help" button in the preview screen to display Help.

Set-up screen

"Scanning Source" menu

Select the location where the original is placed. Selections are "Platen" (document glass), "SPF (Simplex)", "SPF (Duplex-Book)" or "SPF (Duplex-Tablet)".

"SCANNING FROM A TWAIN-COMPLIANT APPLICATION" (p.62)

Scan side menu

If you placed a two-sided original in the RSPF, select "Right edge is fed first" or "Top edge is fed first" from the scan side menu according to the orientation of the placed original.

"Scanning Mode" menu

Select "Standard" or "Professional" for the scanning mode. For details on the settings, click the "Help" button in the preview screen to display Help.

"Zoom Preview" Checkbox

When this is selected, the selected part of the preview image will be enlarged when the "Preview" button is clicked. To return to the regular view, remove the checkmark.

"Preview" button

Previews the document.

Note

"Scanning" button

If "Preview" is cancelled by immediately pressing the [Esc] key on your keyboard, or the [CLEAR] key ( ) or [CLEAR ALL] key ( ) on the machine, nothing will appear in the preview screen.

Click to scan an original using the selected settings. Before clicking the "Scanning" button, make sure the settings are correct.

Note

"Close" button

To cancel a scanning job after clicking the "Scanning" button, press the [Esc] key on your keyboard, or the [CLEAR] key ( ) or [CLEAR ALL] key ( ) on the machine.

Click to close the scanner driver setup screen.

Note

"Zoom Preview" can be used when "Platen" is selected in the "Scanning Source" menu.

Preview screen

SCANNER FUNCTIONS

Preview screen

Click the "Preview" button in the Set-up screen to display the scanned image. You can specify the scanning area by dragging the mouse inside the window. The inside of the frame that is created when you drag the mouse will be the scanning area. To cancel a specified scanning area and clear the frame, click anywhere outside the frame.

"Rotate" button

Click to rotate the preview image 90 degrees clockwise. This allows the orientation to be corrected without resetting the original. Upon scanning, the image file is created in the orientation shown in the preview screen.

"Image Size" button

Click to open a dialog box that allows you to specify the scanning area by entering numbers. Pixels, mm, or inches can be selected for the units of the numbers. By initially specifying a scanning area, numbers can be entered to change that area relative to the top left corner as a fixed origin.

"Auto Scan Area Judgement" button

Click when the preview screen is displayed to automatically set the scanning area to the entire preview image.

Click the "Auto Scan Area Judgement" button to automatically set the scanning area to the entire preview image.

Preview image

Preview screen

"Help" button

Click to display the help file for the scanner driver.

SCANNER FUNCTIONS

SCANNING FROM A WIA-COMPLIANT APPLICATION (Windows XP/Vista/7)

If you are using Windows XP/Vista/7, you can use the WIA driver to scan from Paint and other WIA-compliant applications. The procedure for scanning using Paint is explained in the following.

Place the original that you wish to

scan on the document glass/SPF/ RSPF.

For information on setting an original for scanning, refer to "SCANNING USING THE

KEYS ON THE MACHINE" (p.59).

Start Paint and then click the "File"

menu and select "From Scanner or Camera".

The scan screen of the WIA driver will appear.

Note

If you have WIA drivers for other devices installed in your computer, the "Select Device" screen will open. Select "SHARP AR-XXXX" and click the "OK" button.

Select the paper source and picture

type, and click the "Preview" button.

The preview image will appear. If you placed the original on the document glass, select "Flatbed" for the "Paper source". If you placed the original in the SPF/RSPF, select "Document Feeder" for the "Paper source" and specify the original size in "Page size".

Note

• If you select "Document Feeder" for the "Paper source" and click the "Preview" button, the top original in the SPF/RSPF is previewed. The previewed original is sent to the original exit area, so you will need to return it to the SPF/RSPF before starting the scanning job.

• In Windows XP, you can view Help for a setting. Click the button in the upper right-hand corner of the window and then click the setting.

Click the "Scan" button.

Scanning begins and the image is acquired into Paint. Use "Save" in your application to specify a file name and folder for the scanned image, and save the image. To cancel a scanning job after clicking the "Scan" button, click the "Cancel" button.

SCANNER FUNCTIONS

SCANNING FROM THE "Scanner and Camera Wizard" (Windows XP)

The procedure for scanning with the "Scanner and Camera Wizard" in Windows XP is explained here. The "Scanner and Camera Wizard" lets you scan an image without using a WIA-compliant application.

Place the original that you wish to

scan on the document glass/SPF/ RSPF.

For information on setting an original for scanning, refer to "SCANNING USING THE

KEYS ON THE MACHINE" (p.59).

Click the "start" button, click "Control

Panel", click "Printers and Other Hardware", and then click "Scanners and Cameras".

Click the "SHARP AR-XXXX" icon and

then click "Get pictures" in "Imaging Tasks".

The "Scanner and Camera Wizard" will appear.

Click the "Next" button.

Note

Specify a group name, format and

To adjust the resolution, picture type, brightness and contrast settings, click the "Custom settings" button.

folder for saving the image, and then click the "

When scanning ends, the following

screen will appear. Select the next task that you wish to perform, and then click the "Next" button.

Next" button.

JPG, BMP, TIF or PNG can be selected for the format. To begin scanning, click the "Next" button.

If you are ready to end the session, click "Nothing. I’m finished working with these pictures".

Select the "Picture type" and click the

"Next" button.

Click the "Finish" button.

The "Scanner and Camera Wizard" closes and the scanned image is saved in the specified folder.

Chapter 6

USER SETTINGS

This chapter explains how to set the automatic exposure level, toner save mode/high image quality mode, and the system settings, which are custom settings that control fine points of the machine's operation.

ADJUSTING THE AUTOMATIC EXPOSURE LEVEL

The exposure level used in automatic exposure adjustment, which automatically adjusts the copy exposure according to the original, can be adjusted. If copies tend to be too dark or too light when automatic exposure adjustment is used, follow the steps below to adjust the automatic exposure level. The automatic exposure level can be adjusted separately for the document glass and the SPF/RSPF.

Note

To adjust the automatic exposure

level in the SPF/RSPF, place the original in the SPF/RSPF. (p.28)

Make sure that the SPF/RSPF indicator is lit.

Note

Press the [AUTO/TEXT/PHOTO] key

( / / ) to select "PHOTO" ().

Hold down the [AUTO/TEXT/PHOTO]

key ( / / ) until the AUTO indicator ( ) blinks.

The copy, scanner and printer functions cannot be used while the automatic exposure level is being adjusted.

To adjust the automatic exposure level for copies made from originals placed on the document glass, proceed to step 2.

AUTO

The exposure level indicators show the current setting.

Press the [Light] key ( ) or [Dark]

key ( ) to lighten or darken the automatic exposure level as desired.

Press the [AUTO/TEXT/PHOTO] key

( / / ) to complete the

AUTO

setting.

The AUTO indicator ( ) stops blinking and lights steadily.

Note

After adjusting the automatic exposure level, it is recommended that you make a test copy to check the new level.

AUTO

TONER SAVE MODE AND HIGH IMAGE QUALITY MODE

Toner save mode can be enabled to reduce toner consumption by about 10%. (The amount of the saved toner varies depending on the type of original.) The high image quality mode improves copy image quality in the automatic and manual exposure modes by increasing copy density with a slight increase of toner consumption. To switch between toner save mode and high image quality mode, follow the steps below.

Note

Press the [AUTO/TEXT/PHOTO] key

( / / ) to select "TEXT" ().

Hold down the [AUTO/TEXT/PHOTO]

key ( / / ) until the PHOTO indicator ( ) blinks.

To enable toner save mode, press the

[Light] key ( ). To enable high image quality mode, press the [Dark] key ( ).

In Europe, high image quality mode is initially selected. In regions other than Europe, toner save mode is initially selected.

AUTO

The exposure level indicators show the current setting.

When enabling toner save mode, make sure that "1" is lit. When enabling high image quality mode, make sure that "5" is lit.

Press the [AUTO/TEXT/PHOTO] key

( / / ) to complete the

AUTO

setting.

The PHOTO indicator ( ) stops blinking and lights steadily.

CUSTOMISING SETTINGS

The system settings allow you to customise the machine to match your needs.

SYSTEM SETTINGS

(System Settings)

Program

number

1 Auto clear time

2 Preheat mode

Program name

Auto power shut-off timer

Stream feeding mode

Auto power shut-off setting

Border line for 2 IN 1 / 4 IN 1

Setting codes

(factory default setting

appears in bold)

1: OFF 2: 10 sec. 3: 20 sec.

4: 60 sec.

5: 90 sec. 6: 120 sec.

1: 1 min.

2: 5 min. 3: 15 min. 4: 30 min. 5: 60 min. 6: 120 min. 7: 240 min.

1: 5 min.

2: 15 min.

3: 30 min. 4: 60 min. 5: 120 min. 6: 240 min.

0: OFF

1: ON

0: OFF

1: ON

1: OFF

2: Solid line 3: Broken line

Explanation

• "Auto clear time" automatically returns the copy settings to the initial settings (p.20) when a certain period of time elapses after a copy is made. This program is used to select the period of time. "Auto clear time" can also be disabled.

• This function automatically switches the machine to a low power consumption state if the set duration of time elapses without the machine being used when the power is on. The POWER SAVE indicator ( ) lights up, however, the keys on the operation panel can be used. Normal operation automatically resumes when a key on the operation panel is pressed, a print job is received or an original is placed.

• This function automatically switches the machine to a state that consumes even less power than preheat mode if the set duration of time elapses without the machine being used when the power is on. All lights except the POWER SAVE indicator ( ) and ON LINE indicator go off. To resume normal operation, press the [START] key ( ). Normal operation also resumes automatically when a print job is received. While in auto power shut-off mode, no keys (except the [START] key ( )) can be used.

• When copying using the SPF/RSPF, during the period of time that the SPF/RSPF indicator blinks after an original has been scanned (about 5 seconds), a subsequent original can be placed and automatically fed into the machine.

• Use this setting to enable or disable auto power shut-off.

• When copying multiple originals onto a single sheet of paper (2 IN 1 / 4 IN 1 copy), this function can be used to print a solid or broken borderline around each original image.

*1When the SPF/RSPF is installed.

USER SETTINGS

Program

number

7 Rotation copy

9 Auto tray switching

10 to 15 Auditing mode – See "AUDITING MODE SETTINGS" (p.75).

17 Layout in 2 IN 1 copy

18 Layout in 4 IN 1 copy

22 Margin width

Program name

Auto paper select

mode

Erase width adjustment

Image rotation in duplex copying

Location of the margin

Setting codes

(factory default setting

appears in bold)

0: OFF

1: ON

0: OFF

1: ON

0: OFF

1: ON

1: 0 mm (0") 2: 5 mm (1/4")

3: 10 mm (1/2")

4: 15 mm (3/4") 5: 20 mm (1")

1: Pattern 1

2: Pattern 2

1: Pattern 1

2: Pattern 2 3: Pattern 3 4: Pattern 4

0: OFF

1: ON

1: Left edge

2: Top edge 1: 0 mm (0")

2: 5 mm (1/4")

3: 10 mm (1/2")

4: 15 mm (3/4") 5: 20 mm (1")

Explanation

• When the auto paper select function is enabled and there is no paper that is the same size as the original and loaded in the same orientation, this function will automatically select paper of the same size that is loaded in the opposite orientation, and rotate the image 90 degrees so that it is copied on the paper in the correct orientation.

• When the auto ratio select function is operating and the original and paper are loaded in opposite orientations, this function rotates the image so that it is copied on the paper in the correct orientation.

• This function automatically selects paper that is the same size as the original placed in the SPF/RSPF, or the same size as that selected with the [ORIGINAL] key ( ). The function can be disabled.

• If the paper runs out during printing and there is paper of the same size and orientation in another tray, this function automatically switches to that tray (excluding the bypass tray). The function can be disabled.

• Use this setting to set the width of erasure of shadows that appear around the edges and at the binding margin when a book or similar original is copied.

• Use this setting to select the layout pattern when two original pages are copied onto a single sheet of paper (see page 44 for the layout patterns).

• Use this setting to select the layout pattern when four original pages are copied onto a single sheet of paper (see page 44 for the layout patterns).

• When a one-sided vertical (portrait) original is placed in a horizontal orientation (B4 or A3 (8-1/2" x 14" or 11" x 17") size) for two-sided copying, the top and bottom of the images on the front and back of the paper will be opposite to each other.

• Use this setting to switch between the margin at the top edge and the margin at the left edge.

• Use this setting to set the margin width.

*2When there are two or more paper trays.

When the RSPF is installed.

USER SETTINGS

Program

number

25 Key auto repeat

26 Key press time

27 Audible signals volume

29 Number of copies limit

30 Use close paper size

31 Default tray setting

Program name

Memory allocated to printer mode

Base setting beep signal

Setting codes

(factory default setting

appears in bold)

1: 30% 2: 40%

3: 50%

4: 60% 5: 70%

0: OFF

1: ON

1: Minimum

(current response

speed) 2: 0.5 sec. 3: 1.0 sec. 4: 1.5 sec. 5: 2.0 sec.

1: Short beep

2: Long beep 3: OFF

0: OFF

1: ON 1: 99 copies

2: 999 copies

0: OFF

1: ON

1: Upper paper tray

2: Lower paper tray 3: 250-sheet paper

feed unit/

Upper paper tray of 2

x 250-sheet paper

feed unit 4: Lower paper tray of 2

x 250-sheet paper

feed unit 5: Bypass tray

Explanation

• Use this to change the proportion of machine memory used for printer mode.

• Use this setting to select whether or not holding down a key causes repeated input of the key. For keys that normally cause a set value to increase when held down (for example, holding down the [ZOOM] key (

)), this program can be used to have the set value not change when the key is held down.

• Use this setting to select how long a key must be pressed for the input to be accepted. By selecting a longer time, you can prevent settings from being changed by the accidental pressing of a key.

• This sets the volume of beep signals. (p.74)

• Use this to sound a beep when a base setting is selected. (p.74)

• Use this setting to select 99 or 999 for the maximum number of copies.

• When this function is enabled, printing in printer mode will automatically continue using a different size of paper if the specified size of paper runs out in all trays. This feature does not function in copy mode.

• Use this program to select a default tray. This tray is automatically selected each time the power is turned on or each time the machine reverts to the initial settings.

*4AR-5618/AR-5618D is as follows:

1: Upper tray (factory default), 2: 250-sheet paper feed unit/Upper paper tray of 2 x 250-sheet paper feed unit, 3: Lower paper tray of 2 x 250-sheet paper feed unit, 5: Bypass tray

USER SETTINGS

Program

number

34 Sort auto select

35 ID card

*1When the SPF/RSPF is installed.

The factory setting values may vary depending on the region.

Program name

Default exposure mode

Auto power shut-off switching immediately after print job finishes

Setting codes

(factory default setting

appears in bold)

1: AUTO

2: TEXT 3: PHOTO

1: OFF

2: Sort

3: Group 0: Margin Shift

1: Pattern 1

2: Pattern 2

0: OFF

1: ON

Explanation

• Use this program to set "AUTO", "TEXT", or "PHOTO" as the default exposure mode.

• Use this setting to select the default output mode for copying from the SPF/RSPF.

• Use this setting to copy the front and back

sides of ID card onto a page, and to use margin shift feature.

• This function automatically switches the machine to auto power shut-off mode immediately after a print job finishes. If "OFF" is set, the duration of time for the Auto power shut-off timer set in the program number (3) is enabled.

USER SETTINGS

SELECTING A SETTING FOR A SYSTEM SETTING

Hold down the [Light] key ( ) until

the alarm indicators ( , , , ,

) blink.

The display shows "- -" with the left hyphen blinking.

Enter the program number with the

numeric keys.

• See "SYSTEM

SETTINGS" (p.70 to p.73) for the program

numbers.

• The selected program number blinks.

• For example, to select "Auto clear timer", press the [1] key.

Enter the desired setting code by

pressing a numeric key.

• For the setting codes, see "SYSTEM

SETTINGS" (p.70 to p.73).

• The selected setting code blinks.

• For example, to select 90 seconds, press the [5] key.

Note

Press the [START] key ( ).

If you enter the wrong number, press the [CLEAR] key ( ) and return to step 2.

The selected setting code stops blinking and lights steadily.

Note

Press the [START] key ( ).

If you enter the wrong number, press the [CLEAR] key ( ) and then enter the correct number.

• The selected program number stops blinking and lights steadily.

• The currently selected setting code blinks on the right side of the display.

Note

Press the [Light] key ( ) to complete

To select a setting for another system setting, press the [CLEAR] key ( ) and then return to step 2.

the settings.

The alarm indicators ( , , , , ) go off and the display returns to the number of copies display.

Audible signals (key entry beep, invalid key beep, base setting beep)

The machine sounds three different types of beep signals: a key entry beep that sounds when a valid key is pressed, an invalid key beep that sounds when an invalid key is pressed, and a base setting beep that sounds when a setting is the same as the base setting (base settings are explained below). The base setting beep is initially disabled. If you wish to enable the base setting beep, see "Base setting beep signal" on page 72. If you wish to change the volume of the beep signals or disable them, see "Audible signals volume" on page 72. The beep patterns of each type of beep signal are as follows:

Key entry beep ......................... One beep

Invalid key beep ......................Two beeps

Base setting beep ................Three beeps

Base settings

The base settings are preset standard selections for each copy setting. The base settings are as follows:

Copy ratio ........................................ 100%

Light and Dark indicator........................ 3

Paper feed location....... Upper paper tray

ORIGINAL SIZE..................A4 (8-1/2" x 11")

AUTO/TEXT/PHOTO ( / / )

............................................................ AUTO

AUTO

SETTINGS FOR AUDITING MODE

AUDITING MODE

When "Auditing mode" is enabled, a count is kept of the number of copies made by each account (up to 20 accounts can be established), and the counts can be displayed and totalled as necessary. In "Auditing mode", the display shows "- - -", and this indicates that a 3-digit account number must be entered in order to use the machine for copying.

Note

The administrator of the machine should complete the following settings:

• Enable "Auditing mode" (p.77)

• Account number entry (p.77)

AUDITING MODE SETTINGS

Program

number

10 Auditing mode

11 Account number entry None

Program name

Account number change

Account number deletion

Number of copies per account

Setting codes

(factory default settings

are indicated in bold)

0: OFF

1: ON

None Use to change an account number.

0: Delete single account

1: Delete all accounts

None

Explanation

Use to enable or disable "Auditing mode". "Auditing mode" is initially disabled.

Use to set up account numbers. Up to 20 accounts can be established.

Use to delete an account number. A single account number can be deleted, or all account numbers at once.

This displays the number of copies made by each account. The maximum count is 49,999. If this number is exceeded, the count will start over from 0.

15 Resetting account

0: Reset single account

1: Reset all accounts

Use to reset the copy count of an account to 0. The copy count of a single account or of all accounts can be reset.

USER SETTINGS

SELECTING AUDITING MODE SETTINGS

Hold down the [Light] key ( ) until

the alarm indicators ( , , , ,

) blink.

The display shows "- -" with the left hyphen blinking.

Enter the program number with the

numeric keys.

• See "AUDITING MODE

SETTINGS" (p.75) for

the program numbers.

• The selected program number blinks.

• For example, to select "Auditing mode", enter "10".

Note

If you enter the wrong number, press the [CLEAR] key ( ) and then enter the correct number.

Press the [Light] key ( ) to complete

the settings.

The alarm indicators ( , , , , ) go off and the display returns to the number of copies display.

Press the [START] key ( ).

• The selected program number stops blinking and lights steadily.

• The currently selected setting code blinks on the right side of the display.

Enter the desired setting code for the

program as explained in the detailed procedures on the following pages.

For the setting codes, see "AUDITING MODE

SETTINGS" (p.75).

Note

• If you enter the wrong number, press the [CLEAR] key ( ) and return to step 2.

• If "E" (error code) blinks in the first digit of the display, press the [CLEAR] key ( ) and return to step 2.

USER SETTINGS

Auditing mode

(program No.10)

1 Press the [1] key to enable "Auditing

mode" or the [0] key to disable it, and then press the [START] key ( ).

Note

2 Press the [CLEAR] key ( ).

After enabling "Auditing mode", use "Account number entry" to establish account numbers for each account (up 20 accounts can be established).

Account number entry

(program No.11)

If 20 accounts have already been established, the error code "11E" will appear in the display.

1 Use the numeric keys to enter a 3-digit

number (any number except "000") and then press the [START] key ( ).

Note

2 Press the [CLEAR] key ( ).

• If you enter "000" or a number that has already been stored, the number will blink in the display. Enter a different number. (Up to 20 accounts can be established.)

• Repeat the same procedure to enter any other account numbers that you wish to establish.

• Keep a record of what group is using each account number (account names cannot be stored, so keep a record to prevent confusion when totalling account values).

Account number change

(program No.12)

Use this procedure to change an account number. If no account numbers have been established, the error code "12E" will appear in the display.

1 Press the [Copy ratio display] key ( ) to

select the account number that you wish to change, and then press the [START] key ().

The display will show 3 blinking hyphens "- - -".

2 Press the numeric keys to enter a new

account number (any 3-digit number except "000"), and then press the [START] key ( ).

Note

• If you enter "000" or a number that has already been stored, the number will blink in the display. Enter a different number.

• To change another account number, repeat steps 1 and 2.

Account number deletion

(program No.13)

Use this procedure to delete account numbers. A single account number can be deleted, or all account numbers at once.

If no account numbers have been established, the error code "13E" will appear in the display.

[Deleting all accounts at once] Press the [1] key and then press the [START]

key ( ).

All account numbers will be deleted.

[Deleting a single account] 1 Press the [0] key, and then press the

[START] key ( ).

2 Select the account number to be deleted

with the [Copy ratio display] key ( ) and then press the [START] key ( ).

Note

To delete another account number, enter the program number (13) for account number deletion and then repeat the procedure for "Deleting a single account".

Number of copies per account

(program No.14)

Use this procedure to display the copy count of each account. If no account numbers have been established, the error code "14E" will appear in the display.

1 Select the account number with the [Copy

ratio display] key ( ).

2 Hold down the [0] key.

The copy count of the selected account will appear in the display while you hold down the [0] key. The count is displayed sequentially as shown below.

Example: 12,345 copies

Note

3 When finished, press the [CLEAR] key

().

• Each A3 (11" x 17") size page is counted as two pages.

• To view the copy count of another account, repeat steps 1 and 2.

3 When finished, press the [CLEAR] key

().

USER SETTINGS

Resetting account

(program No.15)

The copy count of a single account or all accounts can be reset to 0. If no account numbers have been established, the error code "15E" will appear in the display.

[Resetting all accounts] Press the [1] key and then press the [START]

key ( ).

The copy counts of all accounts will be deleted.

[Resetting a single account] 1 Press the [0] key, and then press the

[START] key ( ).

2 Select the account number to be reset with

the [Copy ratio display] key ( ) and then press the [START] key ( ).

Note

To reset another account number, enter the program number (15) for resetting account and then repeat the procedure for "Resetting a single account".

Copying when "Auditing mode" is enabled

When "Auditing mode" is enabled, "- - -" appears in the display.

Enter your 3-digit account number

with the numeric keys.

When you enter your account number, "0" appears in the display to indicate that copying is possible.

Note

If you enter an incorrect number, press the [CLEAR] key ( ) and then enter the correct number.

Follow the appropriate steps to make

the copy.

Note

When finished, press the [ ] key

().

ACC.#-C

Note

If you are performing an interrupt copy (p.40), be sure to press the [INTERRUPT] key ( ) when finished to exit interrupt mode.

If a misfeed occurs or the paper runs out during copying, your session will not end even if the [ ] key ( ) is pressed.

ACC.#-C

This chapter describes troubleshooting and misfeed removal.

TROUBLESHOOTING

If you experience difficulty using the machine, check the following troubleshooting guide before calling for service. Many problems can be easily resolved by the user. If you are unable to solve the problem using the troubleshooting guide, turn off the power switch and unplug the machine, and contact your authorised service representative.

MACHINE/COPYING PROBLEMS

Chapter 7

TROUBLESHOOTING

The machine does not operate. ................................................................................................................. 80

Copies are too dark or too light. ................................................................................................................. 80

Blank copies............................................................................................................................................... 80

Part of the image is cut off or there is too much blank space. ................................................................... 80

Wrinkles appear in the paper or the image disappears in places. ............................................................. 80

Paper misfeed............................................................................................................................................ 81

Original size not selected automatically. (When the SPF/RSPF is installed.)

Copies are smudged or dirty. ..................................................................................................................... 81

White or black lines appear on copies. ...................................................................................................... 81

Paper size for a paper tray cannot be set. ................................................................................................. 82

A copy job stops before it is finished.......................................................................................................... 82

The POWER SAVE indicator ( ) is lit. .................................................................................................... 82

Any one of the alarm indicators ( ,,, ,) is lit or blinking. ..................................................... 82

Lighting fixture flickers. .............................................................................................................................. 82

.................................................... 81

PRINTING AND SCANNING PROBLEMS

The machine does not print. (ON LINE indicator does not blink.) .............................................................. 83

The machine does not print. (ON LINE indicator was blinking.) ................................................................ 83

A Notice Page (NP-001) has been printed, but the print data has not been printed completely................ 84

Printing is slow. .......................................................................................................................................... 84

The printed image is light and uneven. ...................................................................................................... 84

The printed image is dirty........................................................................................................................... 84

The printed image is skewed or it runs off the paper. ................................................................................ 84

The printed image is darker or lighter than expected................................................................................. 84

Any one of the alarm indicators ( ,, , ,) is lit or blinking. ................................................... 84

Poor scanning quality................................................................................................................................. 85

Unable to scan the image. ......................................................................................................................... 86

Scanner transfer speed is slow. ................................................................................................................. 86

INDICATORS AND DISPLAY MESSAGES.................................................. 87

MISFEED REMOVAL .................................................................................... 88

REPLACING THE TONER CARTRIDGE...................................................... 95

TROUBLESHOOTING

MACHINE/COPYING PROBLEMS

The following problems are related to the general operation of the machine and copying.

Problem Cause and solution Page

The machine does not operate.

Copies are too dark or too light.

The machine is not plugged into a power outlet.

→ Plug the machine into a grounded outlet.

Power switch OFF.

→ Turn the power switch ON.

The POWER SAVE indicator ( ) is blinking.

→ Indicates that the machine is warming up. Copies cannot be

made until the machine has finished warming up.

The front cover or the side cover is not completely closed.

→ Close the front cover or the side cover.

The machine is in auto power shut-off mode.

→ In auto power shut-off mode, all lights are off except the POWER

SAVE indicator ( ) and ON LINE indicator. Press the [START] key ( ) to resume normal operation.

PAPER SIZE indicator is blinking.

→ A blinking PAPER SIZE indicator means that the size of paper

loaded in the tray is different from the paper size setting for the tray. Change the paper size setting. To clear the display, do one of the following:

• Use the [PAPER SELECT] key ( ) to change the tray selection.

• Open and close the tray.

• Press the [CLEAR ALL] key ( ).

Select the correct original type for the original.

→ Select AUTO with the [AUTO/TEXT/PHOTO] key or press the

[Light] key ( ) and [Dark] key ( ) to manually select an appropriate exposure.

→ If the copy is too light or too dark even though AUTO was selected

with the [AUTO/TEXT/PHOTO] key the automatic exposure level.

( / / ), adjust

AUTO

–

24, 30

Blank copies.

Part of the image is cut off or there is too much blank space.

Wrinkles appear in the paper or the image disappears in places.

The original is not placed face up in the SPF/RSPF or face down on the document glass.

→ Place the original face up in the SPF/RSPF or face down on the

document glass.

The original was not placed in the correct position.

→ Place the original correctly.

An appropriate ratio was not used for the size of the original and the size of the paper.

→ Press the [AUTO IMAGE] key ( ) to have the copy made

using the appropriate ratio for the original and paper.

AUTO %

The size of paper loaded in the tray was changed without changing the tray's paper size setting.

→ Be sure to change the tray's paper size setting whenever you

change the size of paper loaded in the tray.

The paper is outside of the specified size and weight range.

→ Use copy paper within the specified range.

Paper curled or damp.

→ Do not use curled or crimped paper. Replace with dry copy paper.

During periods when the machine is not used for a long time, remove the paper from the tray and store it in a dark place in a bag to prevent moisture absorption.

27, 28

–

TROUBLESHOOTING

Problem Cause and solution Page

Paper misfeed.

Misfeed occurs.

→ To remove the misfeed, see "MISFEED REMOVAL".

The paper is outside of the specified size and weight range.

→ Use copy paper within the specified range.

Paper curled or damp.

→ Do not use curled or crimped paper. Replace with dry copy paper.

During periods when the machine is not used for a long time, remove the paper from the tray and store it in a dark place in a bag to prevent moisture absorption.

Paper is not loaded properly.

→ Make sure the paper is properly installed.

Pieces of paper inside machine.

→ Remove all pieces of misfed paper.

Too much paper is loaded in the tray.

→ If the stack of paper is higher than the indicator line on the tray,

remove some of the paper and reload so that the stack does not exceed the line.

The guides on the bypass tray do not match the width of the paper.

→ Adjust the guides to match the width of the paper.

The bypass tray extension is not pulled out.

→ When loading a large size of paper, pull out the extension.

–

Original size not selected automatically.

(When the SPF/RSPF is installed.)

Copies are smudged or dirty.

White or black lines appear on copies.

The bypass paper feed roller is dirty.

→ Clean the roller.

A5 (5-1/2" x 8-1/2") paper is loaded in lower paper tray or in the 250-sheet or 2 x 250-sheet paper feed unit.

→ A5 (5-1/2" x 8-1/2") size paper must be loaded in upper paper tray

or the bypass tray.

Original(s) curled.

→ The original size cannot be correctly detected if the original is

curled or folded. Straighten the original.

The machine is directly exposed to sunlight.

→ Install in a location that is not exposed to sunlight.

The document glass or the underside of the document cover/SPF/RSPF is dirty.

→ Clean regularly.

Original smudged or blotchy.

→ Use a clean original.

The scanner glass for the SPF/RSPF is dirty.

→ Clean the long, narrow scanning glass.

The transfer charger is dirty.

→ Clean the transfer charger.

21, 22

–

TROUBLESHOOTING

Problem Cause and solution Page

Paper size for a paper tray cannot be set.

A copy job stops before it is finished.

The POWER SAVE indicator ( ) is lit.

Copying or printing is performed.

→ Set the paper size after copying or printing is complete.

The machine has stopped temporarily due to running out of paper or a misfeed.

→ Load paper or remove the misfeed, and then set the paper size.

An interrupt copy job is in progress.

→ Set the paper size after the interrupt copy job is finished.

The display or the ORIGINAL DATA indicator ( ) is

DATA

blinking.

→ Data is being held in memory. Print the data in memory or clear it

from memory.

The paper output tray is full.

→ Long copy runs are automatically paused every 250 copies.

Remove the copies in the paper output tray and press the [START] key ( ) to resume copying.

"FUL" appear in the display.

→ The memory became full during sort/group copy or 2 IN 1 / 4 IN 1

copy. Copy only the originals that have been scanned to that point, or cancel the job and clear the data from memory.

The tray is out of paper.

→ Load paper.

Any other indicators are lit.

→ If other indicators are lit, the machine is in "Preheat mode". Press

any key on the operation panel to resume normal operation.

The POWER SAVE indicator ( ) and ON LINE indicator are only lit.

→ If only the POWER SAVE indicator ( ) and ON LINE indicator

are lit, the machine is in auto power shut-off mode. Press the [START] key ( ) to resume normal operation.

–

22, 88

42, 44

Any one of the alarm indicators ( , , , , ) is lit or blinking.

Lighting fixture flickers.

See "INDICATORS AND DISPLAY MESSAGES" to check the meaning of the alarm indicator and error message in the display, and take appropriate action.

The same power outlet being used is for the lighting fixture and the machine.

→ Connect the machine to a power outlet which is not used for other

electric appliances.

–

TROUBLESHOOTING

PRINTING AND SCANNING PROBLEMS

In addition to this section, troubleshooting information can also be found in the README files for each of the software programs. To view a README file, see "INSTALLING THE SOFTWARE" (p.7).

Problem Cause and solution Page

The machine is set to off-line mode.

→ Press the [ON LINE] key ( ) to turn on the ON LINE

indicator.

The machine is not correctly connected with your computer.

→ Check both ends of the printer cable and make sure you have a

solid connection. Try a known good cable. For information on cables, see "SPECIFICATIONS (PRINTER AND SCANNER)".

9, 100

The machine does not print.

(ON LINE indicator does not blink.)

Copy job is performed.

→ Wait until the copy job is complete.

Your machine is not selected correctly in the current application for the print job.

→ When choosing "Print" from the "File" menu located in

applications, be sure you have selected "SHARP AR-XXXX" (where XXXX is the model name of your machine) printer displayed in the "Print" dialog box.

The printer driver has not been installed properly.

→

Follow these steps to check and see if the printer driver is installed. 1 Click the "Start" button, click "Control Panel", and then click

"Printer". In Windows 7, click the "Start" button, and then click "Devices and Printers". In Windows XP, click the "start" button, and then click "Printers and Faxes". In Windows 2000, click the "Start" button, select "Settings" and then click "Printers".

2 If the "SHARP AR-XXXX" printer driver icon is shown but you

still cannot print, the printer driver may not have been installed correctly. In this case, delete the software and then reinstall it.

The tray size settings are not the same on the machine and in the printer driver.

→ Make sure that the same tray paper size is set on the machine

and in the printer driver. To change the tray's paper size setting on the machine, see "CHANGING A TRAY'S PAPER SIZE SETTING" or see "CONFIGURING THE PRINTER DRIVER" to change it in the printer driver.

11,

–

The machine does not print. (ON LINE indicator was blinking.)

The specified size of paper has not been loaded.

→ Load the specified size of paper in the paper tray.

The PAPER SIZE indicator is blinking.

→ When "Use close paper size (system setting)" is disabled, the

PAPER SIZE indicator on the operation panel will blink. You can press the [PAPER SELECT] key ( ) to select a tray manually, or load paper in the bypass tray and press the [ON LINE] key ( ) to begin printing.

→ When "Use close paper size" is enabled, printing will take place

using a size of paper that is close to the size of the print image.

24, 30

–

TROUBLESHOOTING

Problem Cause and solution Page

A Notice Page (NP-001) has been printed, but the print data has not been printed completely.

Printing is slow.

The printed image is light and uneven.

A print job containing more data than can be held in the print memory is sent to the machine.

→ Disable the ROPM function on the "Configuration" tab of the

printer driver setup screen. If you need to use the ROPM function, divide the pages of the print data into two or more print jobs.

→ The memory allocated to the printer function can be changed in

the system setting "Memory allocated to printer mode".

Simultaneous use of two or more application software programs.

→

Start printing after quitting all unused application software programs.

The paper is loaded so that printing takes place on the back side of the paper.

→ Some paper types have a front and back side. If the paper is

loaded so that printing takes place on the back side, toner will not adhere well to the paper and a good image will not be obtained.

You are using paper that is outside the specified size and weight range.

→ Use copy paper within the specified range.

–

The printed image is dirty.

The printed image is skewed or it runs off the paper.

Paper curled or damp.

→ Do not use curled or crimped paper. Replace with dry copy paper.

During periods when the machine is not used for a long time, remove the paper from the tray and store it in a dark place in a bag to prevent moisture absorption.

You did not set sufficient margins in the paper settings of your application.

→ The top and bottom of the paper may be dirty if the margins are

set outside of the specified print quality area.

→ Set the margins in the software application within the specified

print quality area.

The paper loaded in the tray is not the same size as that specified in the printer driver.

→ Check if the "Paper Size" options suit the size of the paper loaded

in the tray.

→ If the "Fit To Paper Size" setting is activated, make sure that the

paper size selected from the drop-down list is the same as the size of the loaded paper.

The orientation of document setting is not correct.

→ Click the "Main" tab in the printer driver setup screen, and verify if

the "Image Orientation" option is set to your requirements.

Paper is not loaded properly.

→ Make sure the paper is properly loaded.

You did not correctly specify the margins for the application in use.

→ Check the layout of the document margins and the paper size

settings for the application you are using. Also check if the print settings are specified correctly to suit the paper size.

–

The printed image is darker or lighter than expected.

Any one of the alarm indicators ( ,, , ,) is lit or blinking.

The setting for the print density is not appropriate.

→ You can adjust the print density on the printer driver. Click the

"Advanced" tab in the printer driver setup screen, and click the "Compatibility" button. Select the "Print Density Level" from 1 (light) to 5 (dark).

See "INDICATORS AND DISPLAY MESSAGES" to check the meaning of the alarm indicator and error message in the display, and take appropriate action.

–

TROUBLESHOOTING

Problem Cause and solution Page

The document glass or the underside of the document cover/SPF/RSPF is dirty.

→ Clean regularly.

Poor scanning quality.

Original smudged or blotchy.

→ Use a clean original.

You have not specified a suitable resolution.

→ Make sure that the resolution setting in the scanner driver is

appropriate for the original.

You are scanning a large area (for example an entire A3 (11" x 17")) at high resolution.

→ If you attempt to scan a large area at high resolution and there is

insufficient memory in the machine to hold the scanned data, scanning will take place at a lower resolution and the scanner driver will enhance the data to make up for the lower resolution. However, the quality of the enhanced image will not be as high as if scanning took place at the higher resolution. Use a lower resolution setting, or scan a smaller area.

You have not specified a suitable value for the "B/W Threshold" setting.

→ If you are scanning with a TWAIN-compliant application, make

sure that a suitable value is specified for the "B/W Threshold" setting. A larger threshold value makes your output darker, while a small threshold value makes it lighter. To adjust the threshold automatically, click the "Auto Threshold" button on the "Image" tab of the "Professional" screen.

The brightness and contrast settings are not suitable.

→ If you are scanning with a TWAIN-compliant application and the

resulting image has unsuitable brightness or contrast (for example it is too bright), click the "Auto Brightness/Contrast Adjustment" button on the "Colour" tab of the "Professional" screen. Click the "Brightness/Contrast" button to adjust the brightness and the contrast while viewing the scanned output image on the screen. If you are scanning with a WIA-compliant application or the "Scanner and Camera Wizard", click "Adjust the quality of the scanned picture" or the "Custom settings" button, and adjust the brightness and contrast in the screen that appears.

–

The original is not placed face up in the SPF/RSPF or face down on the document glass.

→ Place the original face up in the SPF/RSPF or face down on the

document glass.

The original was not placed in the correct position.

→ Place the original correctly.

27, 28

TROUBLESHOOTING

Problem Cause and solution Page

Unable to scan the image.

If scanning is not possible, shut down your computer, turn off the machine’s power switch, and unplug the machine’s power cord. Next, start your computer, restore power to the machine, and try scanning again. If scanning is still not possible, check the following items.

Your application is not TWAIN/WIA compliant.

→ If your application is not TWAIN/WIA compliant, scanning will not

be possible. Make sure your application is TWAIN/WIA compliant.

You have not selected the scanner driver of the machine in your application.

→ Make sure that the machine’s scanner driver is selected in your

TWAIN/WIA-compliant application.

You have not specified all scanning preferences appropriately.

→ Scanning a large area at high resolution results in a large amount

of data and extended scanning times. The scanning preferences should be set appropriately for type of original to be scanned, i.e., Text, Text/Graphics, Photograph.

–

Scanner transfer speed is slow.

There is not enough machine memory.

→ The scan resolution will vary depending on the scanning area and

how much memory in the machine is free.

Your computer does not meet the system requirements for the USB 2.0 interface (Hi-Speed mode).

→ See "System requirements for USB 2.0 (Hi-Speed mode)" to

configure your system as required.

–

INDICATORS AND DISPLAY MESSAGES

If one of the following indicators lights up or one of the following messages appears in the display, check the meaning of the indicator or message in the following table and take appropriate action.

Maintenance indicator

Paper required indicator

Misfeed indicator

Indication Cause and solution Page

Maintenance indicator

Developer replacement required indicator

Toner cartridge replacement required indicator

Paper required indicator

Misfeed indicator Blinking

ORIGINAL SIZE indicator Blinking

PAPER SIZE indicator Blinking

[CH] appears in display

Letters and numbers appear in the display

"FUL" appears in the display

When "Use close paper size" is disabled

Steadily

lit

Steadily

lit

Steadily

lit

Blinking

Steadily

lit

Steadily

lit

Blinking

Service by an authorised SHARP service technician is required. –

Developer is required. Contact your authorised service representative.

Replacement of toner cartridge will be needed soon. Prepare a new cartridge.

• Toner cartridge must be replaced. Replace it with a new one.

• Toner is being fed. The tray is out of paper. Load paper. It is also possible that the

tray is not inserted completely into the machine. Make sure it is inserted correctly.

A paper misfeed has occurred. Remove the misfeed as explained in "MISFEED REMOVAL".

The original is not placed in the correct orientation. Rotate the original so that it is in the same orientation as the blinking ORIGINAL SIZE indicator.

A blinking PAPER SIZE indicator means that the size of paper loaded in the tray is different from the paper size setting for the tray. Change the paper size setting. To clear the display, do one of the following:

• Use the [PAPER SELECT] key ( ) to change the tray selection.

• Open and close the tray.

• Press the [CLEAR ALL] key ( ). The front cover or the side cover is open. Close the front cover or

the side cover. The toner cartridge is not installed correctly. Reinstall the toner

cartridge. If [CH] still blinks in the display after reinstalling the toner cartridge, contact your authorised service representative.

Turn off the power switch, wait about 10 seconds, and then turn on the switch again. If this does not clear the message, write down the code (Main code and sub code exists.) that appears and then unplug the power cord and contact your authorised service representative. Tell your authorised service representative what code appeared and the circumstances under which it appeared.

Data is being held in memory. Print the data or clear it from memory.

Toner cartridge replacement required indicator

Developer replacement required indicator

Display

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27,28

–

42, 44

Misfeed location indicator lights up at the optional 2 x 250-sheet/250-sheet paper feed unit

Press the [PAPER SELECT] key ( ) to manually select the tray and then press the [ON LINE] key ( ). Printing will begin. If you are selecting the bypass tray, load paper in the bypass tray.

The side cover of the 2 x 250-sheet/250-sheet paper feed unit is open. Close the side cover.

–

MISFEED REMOVAL

When a misfeed occurs, the misfeed indicator ( ) and a misfeed location indicator ( ) will blink and the machine will automatically stop. Check the blinking misfeed location indicator to identify the location of the misfeed and remove it.

Note

The paper may tear when you remove a misfeed. In this event, be sure to remove all torn pieces of paper from the machine, taking care not to touch the photoconductive drum (the green part). Any scratches or damage to the surface of the drum will cause dirty copies.

MISFEED IN THE SPF/RSPF

Remove the misfed original.

Check sections A, B, and C in the left shows the illustration (see the next page), and remove the misfed original.

(p.88)

(p.89)

(p.93)

(p.94)

Section B

Open the SPF/RSPF and rotate the two release rollers in the direction of the arrow to feed the original out. Close the SPF/RSPF and then remove the original.

Section A

Open the feeding roller cover and remove the misfed original from the document feeder tray. Close the feeding roller cover.

Feeding roller cover

Roller

If a small original (A5 (5-1/2" x 8-1/2"), etc.) is misfed, open the right side cover and remove the original. Close the right side cover.

Right side cover

TROUBLESHOOTING

Section C

Remove the misfed original from the exit area.

If the misfed original cannot be easily removed from the exit area, open the moveable part of the document feeder tray and remove the original.

Open and close the SPF/RSPF to

make the misfeed location indicator stop blinking.

You can also make the misfeed indicator stop blinking by opening and closing the feeding roller cover or the right side cover.

Return the originals indicated by the

minus number in the display to the document feeder tray and press the [START] key ( ).

Copying will resume from the originals that still remained when the misfeed occurred.

MISFEED IN THE BYPASS TRAY

Gently pull the misfed paper out.

Open and close the side cover.

Note

The misfeed indicator ( ) will go out.

• When closing the side cover, press down on the handle.

• If the misfeed indicator ( ) does not stop blinking, check for torn pieces of paper in the machine.

TROUBLESHOOTING

MISFEED IN THE MACHINE

Open the bypass tray and the side

cover.

If the misfed paper is visible here, go to "C. Misfeed in the

transport area".

If paper is misfed here, go to

"A. Misfeed in the paper feed area".

A. Misfeed in the paper feed area

Check the misfeed location. Remove

the misfed paper following the instructions for each location in the illustration below.

If paper is misfed here, go to "B. Misfeed in the fusing area".

Push gently on both ends of the front

cover and open it.

Carefully remove the misfed paper.

Turn the roller rotating knob in the direction of the arrow to assist in removing it.

Roller rotating knob

Warning

The fusing unit is hot. Do not touch the fusing unit when removing misfed paper. Doing so may cause a burn or injury.

Be careful not to tear the misfed paper during removal.

Close the front cover and side cover.

The misfeed indicator ( ) will go out.

Note

• When closing the front cover, gently hold both ends.

• When closing the side cover, press on the handle.

• If the misfeed indicator ( ) does not stop blinking, check for torn pieces of paper in the machine.

Caution

Do not touch the photoconductive drum (green portion) when removing the misfed paper. Doing so may damage the drum and cause smudges on copies.

B. Misfeed in the fusing area

TROUBLESHOOTING

Push gently on both ends of the front

cover and open it.

Turn the roller rotating knob in the

direction of the arrow.

Roller rotating knob

Carefully remove the misfed paper.

Lower the fusing unit release levers to allow easier removal.

Fusing unit release lever

Be careful not to tear the misfed paper during removal.

Lift the fusing unit release levers, to

return them to their operating positions.

Close the front cover and side cover.

The misfeed indicator ( ) will go out.

Note

• When closing the front cover, gently hold both ends.

• When closing the side cover, press on the handle.

• If the misfeed indicator ( ) does not stop blinking, check for torn pieces of paper in the machine.

Warning

Caution

The fusing unit is hot. Do not touch the fusing unit when removing misfed paper. Doing so may cause a burn or injury.

• Do not touch the photoconductive drum (green portion) when removing the misfed paper. Doing so may damage the drum and cause smudges on copies.

• Be careful about unfixed toner on the misfed paper not to soil your hands or clothes.

TROUBLESHOOTING

C. Misfeed in the transport area

Open the fusing paper guide by

pressing down the green-labeled projection on the guide and remove the misfed paper.

Be careful not to tear the misfed paper during removal.

Warning

If the misfed paper cannot be removed

The fusing unit is hot. Do not touch the fusing unit when removing misfed paper. Doing so may cause a burn or injury.

by the previous step but is visible in the paper output area, remove the paper by pulling it into the paper output area.

Be careful not to tear the misfed paper during removal.

Close the side cover.

The misfeed indicator ( ) will go out.

Note

• When closing the side cover, press on the handle.

• If the paper was torn, make sure that no torn pieces remain in the machine.

• If the misfeed indicator ( ) does not stop blinking, check for torn pieces of paper in the machine.

MISFEED IN THE UPPER PAPER TRAY

TROUBLESHOOTING

Note

Lift and pull out the upper paper tray

and remove the misfed paper.

Open and close the side cover.

Make sure that there is no misfed paper in the tray before pulling it out. (p.90)

Be careful not to tear the misfed paper during removal.

The misfeed indicator ( ) will go out.

Note

Close the upper paper tray.

• When closing the side cover, press on the handle.

• If the misfeed indicator ( ) does not stop blinking, check for torn pieces of paper in the machine.

Push the upper paper tray in completely.

TROUBLESHOOTING

MISFEED IN THE LOWER PAPER TRAY

Note

Open the lower side cover.

Remove the misfed paper.

• Make sure that there is no misfed paper in the tray before pulling it out. (p.90)

• Use the following procedure to remove misfeeds that occur in the 250-sheet paper feed unit/2 x 250-sheet paper feed unit.

Grasp the handle to open the lower side cover.

Be careful not to tear the misfed paper during removal.

Close the lower paper tray.

If the misfed paper is not seen in step

2, lift and pull out the lower paper tray and remove the misfed paper.

Be careful not to tear the misfed paper during removal.

Close the lower side cover.

The misfeed indicator ( ) will go out.

Note

If the misfeed indicator ( ) does not stop blinking, check for torn pieces of paper in the machine.

REPLACING THE TONER CARTRIDGE

When the toner cartridge replacement required indicator ( ) lights up, the toner cartridge will need replacement soon. Obtain a new cartridge. When the toner cartridge replacement required indicator ( ) blinks, the toner cartridge must be replaced before copying can be resumed. Replace the toner cartridge by following the procedure below.

Note

Push on both ends of the front cover

When the toner cartridge replacement indicator ( ) lights up, little toner remains and thus copies may be faint.

and open it.

Pull the toner cartridge out while

pressing the lock release lever.

Toner cartridge lock release lever

When pulling out the toner cartridge, place your other hand on the indentation of the cartridge.

Insert the toner cartridge along the

guides until it locks in place while pushing the lock release lever.

If there is any dirt or dust on the toner cartridge, remove it before installing the cartridge.

Close the front cover.

The toner cartridge replacement required indicator ( ) will go out.

After removing the toner cartridge, do not

Caution

Remove the new toner cartridge from

shake it or tap on it. Doing so may cause toner to leak from the cartridge. Put the old cartridge immediately in the bag contained in the box of the new cartridge. Dispose of the old toner cartridge in accordance with local regulations.

the bag. Grasp the cartridge on both sides and shake it horizontally four or five times.

4 or 5 times

Caution

Grasp the grip when holding the cartridge.

Note

• Even after a new toner cartridge is installed, the toner cartridge replacement required indicator ( ) may still light up, indicating that copying cannot be resumed (toner is not fed sufficiently). In this case, open and close the front cover. The machine will feed toner again for about two minutes and then copying can be resumed.

• Before closing the front cover, make sure that the toner cartridge is correctly installed.

• When closing the front cover, gently hold both ends.

Chapter 8

ROUTINE MAINTENANCE

This chapter explains how to keep the machine operating smoothly, including viewing copy count, and scan count, the toner level indicator, and cleaning the machine.

CHECKING THE TOTAL OUTPUT COUNT AND TONER LEVEL

CHECKING THE TOTAL OUTPUT COUNT

When "Auditing mode" is "ON": From the "- - -" display, you can check the total output count, total copy count, and total scan count as explained below. When "Auditing mode" is "OFF": From the " 0" display, you can check the total output count, total copy count, and total scan count as explained below. The total output count is all pages (for both printing and copying) printed by the machine and the total output count can be counted up to 999,999.

[Total output count]

Hold down the [0] key.

The total output count appears sequentially in two parts while you hold down the [0] key.

Example: Total number of pages output is 12,345.

[Total copy count]

Hold down the [READ-END] key ( ).

The total copy count appears in the display while you hold down the key. The count display and counting method are the same as for the total output count.

Note

The total number of pages printed in printer mode can be calculated by subtracting the total copy count from the total output count.

Note

• Each A3 (11" x 17") size page is counted as two pages.

• During a copy run, pressing the [0] key shows the number of completed copy pages, not the total output count.

[Total scan count]

Hold down the [ ] key.

The total scan count appears in the display while you hold down the key. The count display and counting method are the same as for the total output count.

ROUTINE MAINTENANCE

CHECKING THE TONER LEVEL

The toner level is indicated by a 6-level display. Use it as a guideline for replacing the toner cartridge.

Hold down the [Light] key ( ) until

the alarm indicators ( , , , , ) blink.

The display will show "- -".

Hold down the [Copy ratio display] key

( ) for more than 5 seconds.

The approximate quantity of toner remaining will be indicated in the display as a percentage. ("100", "75", "50", "25", "10" is displayed.) When the percentage is less than 10%, "LO" will be displayed.

Press the [Light] key ( ) to return to

the normal display.

The alarm indicators ( , , , , ) go off. The display returns to the number of copies display.

ROUTINE MAINTENANCE

CLEANING THE DOCUMENT GLASS AND SPF/RSPF/DOCUMENT COVER

If the document glass, underside of the document cover/SPF/RSPF, or the scanner for originals coming from the SPF/RSPF (the long narrow glass surface on the right side of the document glass) become dirty, the dirt may appear on copies. Always keep these parts clean.

Stains or dirt on the document glass/SPF/RSPF will also be copied. Wipe the document glass, underside of the document cover/SPF/RSPF and the scanning window on the document glass with a soft, clean cloth. If necessary, dampen the cloth with water. Do not use thinner, benzene, or similar volatile cleaning agents.

Do not spray flammable cleaner gas. Gas from the spray may come in contact with the internal

Warning

electrical components or high-temperature parts of the fusing unit, creating a risk of fire or electrical shock.

CLEANING THE ORIGINAL SCANNING GLASS (ONLY WHEN AN SPF/RSPF IS INSTALLED)

If white or black lines appear in copies made with using the SPF/RSPF, use the provided glass cleaner to clean the original scanning glass. (If white or black lines appear in copies or printed pages when the SPF/RSPF is not used, see "CLEANING THE TRANSFER CHARGER"

(p.99)).

Open the SPF/RSPF and take out the

glass cleaner.

Clean the original scanning glass with

the glass cleaner.

Example of dirty print image

Black lines

White lines

Return the glass cleaner to its original

position.

Sharp AR-5623, AR-5618D, AR-5620, AR-5623D, AR-5620D User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

CONTENTS

INTRODUCTION

USING THE MANUAL

ABOUT THE MANUALS

THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE INDICATIONS

CONVENTIONS USED IN THIS MANUAL

SPF (AR-5618/AR-5620/AR-5623)

RSPF (AR-5618D/AR-5620D/AR-5623D)

DIFFERENCES BETWEEN MODELS

BEFORE SOFTWARE SETUP

SETUP

SOFTWARE

HARDWARE AND SOFTWARE REQUIREMENTS

POWER ON THE MACHINE

INSTALLING THE SOFTWARE

CONNECTING TO A COMPUTER

CONNECTING A USB CABLE

USING THE MACHINE AS A SHARED PRINTER

CONFIGURING THE PRINTER DRIVER

SETTING UP BUTTON MANAGER

TROUBLESHOOTING

BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS

OPERATION PANEL

POWER ON AND OFF

POWER ON

POWER OFF

LOADING PAPER

PAPER

LOADING PAPER

CHANGING A TRAY'S PAPER SIZE SETTING

OPERATION IN COPY, PRINTER, AND SCANNER MODES

COPY FUNCTIONS

NORMAL COPYING

MAKING A COPY DARKER OR LIGHTER

SELECTING THE TRAY

SETTING THE NUMBER OF COPIES

REDUCTION/ENLARGEMENT/ZOOM

AUTOMATIC RATIO SELECTION

MANUAL RATIO SELECTION

SELECTING THE VERTICAL AND HORIZONTAL COPY RATIOS SEPARATELY (XY ZOOM Copying)

AUTOMATIC TWO-SIDED COPYING (AR-5618D/AR-5620D/AR-5623D)

IMAGE ROTATION IN DUPLEX COPYING

TWO-SIDED COPYING USING THE BYPASS TRAY

DUAL PAGE COPYING

CONVENIENT COPY FUNCTIONS

ROTATING THE IMAGE 90 DEGREES (Rotation Copy)

SORT COPY/GROUP COPY

COPYING MULTIPLE ORIGINALS ONTO A SINGLE SHEET OF PAPER (2 IN 1 / 4 IN 1 Copy)

CREATING MARGINS WHEN COPYING (Margin Shift)

ERASING SHADOWS AROUND THE EDGES OF A COPY (Erase Copy)

ID CARD COPY

PRINTER FUNCTIONS

BASIC PRINTING

PRINTER DRIVER SETTING SCREEN

SETTING ADVANCED PRINT FUNCTIONS

ENLARGING/REDUCING THE PRINT IMAGE (Zoom)

ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Image Adjustment)

TWO-SIDED PRINTING (AR-5618D/AR-5620D/AR-5623D)

SAVING FREQUENTLY USED PRINT SETTINGS

OUTLINE OF THE PRINT STATUS WINDOW

SCANNER FUNCTIONS

SCANNING OVERVIEW

SCANNING USING THE KEYS ON THE MACHINE

OUTLINE OF BUTTON MANAGER

BUTTON MANAGER SETTINGS

SCANNING FROM YOUR COMPUTER

SCANNING FROM A TWAIN-COMPLIANT APPLICATION

SCANNING FROM A WIA-COMPLIANT APPLICATION (Windows XP/Vista/7)

SCANNING FROM THE "Scanner and Camera Wizard" (Windows XP)

USER SETTINGS

ADJUSTING THE AUTOMATIC EXPOSURE LEVEL

TONER SAVE MODE AND HIGH IMAGE QUALITY MODE

SYSTEM SETTINGS

SELECTING A SETTING FOR A SYSTEM SETTING

SETTINGS FOR AUDITING MODE