Sharp AR-5623, AR-5618D, AR-5620, AR-5623D, AR-5620D User Manual
DIGITAL MULTIFUNCTIONAL SYSTEM
OPERATION GUIDE
MODEL: AR-5618
AR-5620
AR-5623
AR-5618D
AR-5620D
AR-5623D
CONTENTS
INTRODUCTION ................................................ 4
USING THE MANUAL ....................................... 4
DIFFERENCES BETWEEN MODELS............... 5
1 SETUP
BEFORE SOFTWARE SETUP .......................... 6
● SOFTWARE......................................................6
● HARDWARE AND SOFTWARE
REQUIREMENTS .............................................6
● POWER ON THE MACHINE ............................6
INSTALLING THE SOFTWARE ........................ 7
CONNECTING TO A COMPUTER .................... 9
● CONNECTING A USB CABLE .........................9
● USING THE MACHINE AS A SHARED
PRINTER ........................................................10
CONFIGURING THE PRINTER DRIVER ........ 11
SETTING UP BUTTON MANAGER ................ 12
TROUBLESHOOTING ..................................... 14
2 BEFORE USING THE MACHINE
PART NAMES AND FUNCTIONS ................... 16
● OPERATION PANEL ......................................18
POWER ON AND OFF..................................... 20
● POWER ON ....................................................20
● POWER OFF ..................................................20
LOADING PAPER............................................ 21
● PAPER............................................................21
● LOADING PAPER...........................................22
●
CHANGING A TRAY'S PAPER SIZE SETTING
OPERATION IN COPY, PRINTER, AND
SCANNER MODES.......................................... 26
....24
3 COPY FUNCTIONS
NORMAL COPYING ........................................ 27
● MAKING A COPY DARKER OR LIGHTER ... 30
● SELECTING THE TRAY................................ 30
● SETTING THE NUMBER OF COPIES .......... 31
REDUCTION/ENLARGEMENT/ZOOM ........... 31
● AUTOMATIC RATIO SELECTION................. 31
● MANUAL RATIO SELECTION....................... 32
● SELECTING THE VERTICAL AND
HORIZONTAL COPY RATIOS SEPARATELY
(XY ZOOM Copying) ...................................... 33
AUTOMATIC TWO-SIDED COPYING (AR-
5618D/AR-5620D/AR-5623D).......................... 35
●
IMAGE ROTATION IN DUPLEX COPYING
TWO-SIDED COPYING USING THE BYPASS
TRAY................................................................ 38
DUAL PAGE COPYING................................... 39
INTERRUPTING A COPY RUN (Interrupt
Copying).......................................................... 40
CONVENIENT COPY FUNCTIONS................. 41
● ROTATING THE IMAGE 90 DEGREES
(Rotation Copy) .............................................. 41
● SORT COPY/GROUP COPY......................... 41
● COPYING MULTIPLE ORIGINALS ONTO A
SINGLE SHEET OF PAPER (2 IN 1 / 4 IN 1
Copy) ............................................................. 43
● CREATING MARGINS WHEN COPYING
(Margin Shift) ................................................. 45
● ERASING SHADOWS AROUND THE EDGES
OF A COPY (Erase Copy) ............................. 46
● ID CARD COPY ............................................. 47
.... 37
1
4 PRINTER FUNCTIONS
6 USER SETTINGS
BASIC PRINTING ............................................ 48
● OPENING THE PRINTER DRIVER FROM THE
"Start" BUTTON ..............................................49
PRINTER DRIVER SETTING SCREEN........... 50
SETTING ADVANCED PRINT FUNCTIONS... 51
● PRINTING MULTIPLE PAGES ON ONE PAGE
(N-Up Printing) ................................................51
● FITTING THE PRINTED IMAGE TO THE
PAPER (Fit To Paper Size).............................52
● ROTATING THE PRINT IMAGE 180 DEGREES
(Rotate 180 degrees) ......................................52
● ENLARGING/REDUCING THE PRINT IMAGE
(Zoom) ............................................................53
● PRINTING FAINT TEXT AND LINES IN BLACK
(Text To Black/Vector To Black) .....................53
● ADJUSTING THE BRIGHTNESS AND
CONTRAST OF THE IMAGE (Image
Adjustment).....................................................54
●
ADDING A WATERMARK TO PRINTED PAGES
(Watermark) .....................................................54
●
TWO-SIDED PRINTING (AR-5618D/AR-5620D/AR-
5623D) ....................................................................55
SAVING FREQUENTLY USED PRINT
SETTINGS........................................................ 56
● SAVING SETTINGS AT THE TIME OF
PRINTING (User Settings) ..............................56
OUTLINE OF THE PRINT STATUS WINDOW
..... 57
ADJUSTING THE AUTOMATIC EXPOSURE
LEVEL.............................................................. 68
TONER SAVE MODE AND HIGH IMAGE
QUALITY MODE.............................................. 69
CUSTOMISING SETTINGS (System Settings)
● SYSTEM SETTINGS ..................................... 70
● SELECTING A SETTING FOR A SYSTEM
SETTING ....................................................... 74
...... 70
SETTINGS FOR AUDITING MODE................. 75
● AUDITING MODE .......................................... 75
● AUDITING MODE SETTINGS ....................... 75
●
SELECTING AUDITING MODE SETTINGS
..... 76
7 TROUBLESHOOTING
TROUBLESHOOTING..................................... 79
● MACHINE/COPYING PROBLEMS ................ 80
●
PRINTING AND SCANNING PROBLEMS
INDICATORS AND DISPLAY MESSAGES
MISFEED REMOVAL ...................................... 88
● MISFEED IN THE SPF/RSPF........................ 88
● MISFEED IN THE BYPASS TRAY ................ 89
● MISFEED IN THE MACHINE......................... 90
●
MISFEED IN THE UPPER PAPER TRAY
● MISFEED IN THE LOWER PAPER TRAY .... 94
REPLACING THE TONER CARTRIDGE ........ 95
...... 83
........ 87
....... 93
5 SCANNER FUNCTIONS
SCANNING OVERVIEW .................................. 58
SCANNING USING THE KEYS ON THE
MACHINE......................................................... 59
● OUTLINE OF BUTTON MANAGER ...............60
● BUTTON MANAGER SETTINGS ...................61
SCANNING FROM YOUR COMPUTER.......... 62
●
SCANNING FROM A TWAIN-COMPLIANT
APPLICATION ..................................................62
● SCANNING FROM A WIA-COMPLIANT
APPLICATION (Windows XP/Vista/7) ............66
● SCANNING FROM THE "Scanner and Camera
Wizard" (Windows XP)....................................67
8 ROUTINE MAINTENANCE
CHECKING THE TOTAL OUTPUT COUNT AND
TONER LEVEL ................................................ 96
●
CHECKING THE TOTAL OUTPUT COUNT
● CHECKING THE TONER LEVEL .................. 97
ROUTINE MAINTENANCE.............................. 98
● CLEANING THE DOCUMENT GLASS AND
SPF/RSPF/DOCUMENT COVER .................. 98
●
CLEANING THE ORIGINAL SCANNING GLASS
(ONLY WHEN AN SPF/RSPF IS INSTALLED) ... 98
● CLEANING THE BYPASS TRAY PAPER FEED
ROLLER......................................................... 99
●
CLEANING THE TRANSFER CHARGER
......96
....... 99
2
9 APPENDIX
SPECIFICATIONS (PRINTER AND SCANNER)
● PRINTER FUNCTION...................................100
● SCANNER FUNCTION.................................101
PERIPHERAL DEVICES................................ 102
● SINGLE PASS FEEDER/REVERSING SINGLE
PASS FEEDER.............................................103
● DOCUMENT COVER ...................................103
● 250-SHEET PAPER FEED UNIT/2 X 250-
SHEET PAPER FEED UNIT.........................104
STORAGE OF SUPPLIES ............................. 105
● PROPER STORAGE ....................................105
.... 100
3
INTRODUCTION
This manual describes the copier, printer, and scanner functions of the AR-5618/AR-5620/AR-5623 and AR-5618D/
AR-5620D/AR-5623D digital multifunctional system.
• Where "AR-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name
Note
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
of your model, see "DIFFERENCES BETWEEN MODELS" (p.5).
• The screen images and procedures that appear in this manual are mainly for Windows Vista. With other
versions of Windows, some screen images may be different from those in this manual.
• For information on using your operating system, refer to your operating system's manual or online Help.
USING THE MANUAL
This machine has been designed to provide convenient copying features in a minimum amount of office space and
with maximum operational ease. To get full use of all machine features, be sure to familiarise yourself with this
manual and the machine. For quick reference during machine use, SHARP recommends printing out this manual
and keep it in a handy location.
ABOUT THE MANUALS
The manuals for the machine are as follows:
Start Guide
This manual explains:
• Specifications
• Cautions for using the machine in safety
Operation Guide (on the accessory CD-ROM)
This manual explains:
• How to install the software that allows the machine to be used as a printer and scanner for your computer
• Part names of the machine
• Available paper type for this machine
• Basic copy procedure and advanced copy functions
(For example: rotating the image 90 degrees, copying multiple originals onto a single sheet of paper)
• Basic print procedure and other frequently used print functions
(For example: fitting the printed image to the paper, enlarging/reducing the print image)
• Scanning on the machine and from a computer
• Toner cartridge replacement and peripheral devices
• Troubleshooting for using the machine
THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE INDICATIONS
An "R" appearing at the end of an original or paper size (A4R (5-1/2" x 8-1/
2"R, 8-1/2" x 11"R), etc.) indicates that the original or paper is oriented
horizontally as shown on the right.
Sizes that can be placed only in the horizontal (landscape) orientation (B4,
A3 (8-1/2" x 14", 11" x 17")) do not contain the "R" in their size indication.
4
<Horizontal (Landscape) orientation>
CONVENTIONS USED IN THIS MANUAL
Warning
Caution
Note
Warns the user that injury may result if the contents of the warning are not properly followed.
Cautions the user that damage to the machine or one of its components may result if the contents
of the caution are not properly followed.
Notes provide information relevant to the machine regarding specifications, functions,
performance, operation and such, that may be useful to the user.
SPF (AR-5618/AR-5620/AR-5623)
This manual refers to the Single Pass Feeder as the "SPF".
RSPF (AR-5618D/AR-5620D/AR-5623D)
This manual refers to the Reversing Single Pass Feeder as the "RSPF".
DIFFERENCES BETWEEN MODELS
This manual covers the following models.
Model
Appearance
Copy speed 20CPM/23CPM 18CPM
Paper trays Two (250 x 2) One (250 x 1)
AR-5620/AR-5623/AR-5620D/AR-5623D AR-5618/AR-5618D
(With optional SPF/RSPF installed) (With optional SPF/RSPF installed)
The above illustration is used in
instances where a function and/
or the operation of the machine
is the same on both models.
AB series (metric) and inch series references
Both specifications are quoted where applicable.
For example:
Page 4..................................B4 and A3 (8-1/2" x 14" and 11" x 17")
Start Guide ...........................50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%,
200% (50%, 64%, 77%, 95%, 100%, 121%, 129%,
141%, 200%)
[Inch series][AB series]
Although AB series size indications are shown on the operation panel of this manual, inch series indications are
displayed on the inch series machines.
5
1
BEFORE SOFTWARE SETUP
This chapter explains how to install and configure the software that is required for the printer and scanner functions
of the machine.
Chapter 1
SETUP
Note
This manual refers to the CD-ROM that accompanied the machine simply as "CD-ROM".
SOFTWARE
The CD-ROM that accompanies the machine contains the following software:
MFP driver
Printer driver
The printer driver enables you to use the printer function of the machine.
The printer driver includes the Print Status Window. This is a utility that monitors the machine and informs you of the
printing status, the name of the document currently being printed, and error messages.
Scanner driver
The scanner driver allows you to use the scanning function of the machine with TWAIN-compliant and
WIA-compliant applications.
Button Manager
Button Manager allows you to use the scanner menus on the machine to scan a document.
HARDWARE AND SOFTWARE REQUIREMENTS
Check the following hardware and software requirements before installing the software.
Computer type
Operating system
Other hardware requirements An environment on which any of the operating systems listed above can fully operate
*1The machine's USB 2.0 port will transfer data at the speed specified by the USB 2.0 (Hi-Speed) only if the Microsoft USB 2.0
driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional/XP/Vista/7 that Microsoft provides
through its "Windows Update" is installed.
2
Compatible with Windows 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows Vista, or
*
Windows 7 preinstalled models equipped with a USB interface as standard.
*3• The machine does not support printing from a Macintosh environment.
• Administrator’s rights are required to install the software using the installer.
*3
IBM PC/AT
Windows 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows
Vista, Windows 7
or compatible computer equipped with a USB 2.0*1/1.1
*2
POWER ON THE MACHINE
The power switch is located on the left side of the machine.
Turn the power switch to the "ON" position.
6
INSTALLING THE SOFTWARE
Note
The USB cable must not be connected
1
to the machine. Make sure that the
cable is not connected before
proceeding.
If the cable is connected, a Plug and Play window
will appear. If this happens, click the "Cancel"
button to close the window and disconnect the
cable.
Note
Insert the CD-ROM into your CD-ROM
2
drive.
Click the "Start" button, click
3
"Computer", and then double-click the
CD-ROM icon ( ).
• In Windows XP, click the "start" button, click
• In Windows 2000, double-click "My Computer",
• The screen images in this manual are mainly for Windows Vista. With other versions of Windows, some screen
images may be different from those in this manual.
• If an error message appears, follow the instructions on the screen to solve the problem. After the problem is
solved, the installation procedure will continue. Depending on the problem, you may have to click the "Cancel"
button to exit the installer. In this case, reinstall the software from the beginning after solving the problem.
The cable will be connected in step 12.
"My Computer", and then double-click the
CD-ROM icon.
and then double-click the CD-ROM icon.
Read the message in the "Welcome"
6
window and then click the "Next"
button.
To install all of the software, click the
7
"Standard" button and go to step 11.
To install particular packages, click the
"Custom" button and go to the next step.
Click the "MFP Driver" button.
8
1
Double-click the "Setup" icon ( ).
4
• In Windows 7, if a message screen appears
asking you for confirmation, click "Yes".
• In Windows Vista, if a message screen appears
asking you for confirmation, click "Allow".
The "SOFTWARE LICENSE" window
5
will appear. Make sure that you
understand the contents of the
software license, and then click the
"Yes" button.
Note
You can show the "SOFTWARE LICENSE" in
a different language by selecting the desired
language from the language menu. To install
the software in the selected language,
continue the installation with that language
selected.
Click the "Display Readme" button to show
information on packages that are selected.
7
SETUP
Select "Connected to this computer"
9
and click the "Next" button.
Follow the on-screen instructions.
When "The installation of the SHARP software is
complete." appears, click the "OK" button.
Caution
• If you are using Windows Vista/7 and a
security warning window appears, be sure
to click "Install this driver software anyway".
• If you are running Windows 2000/XP and a
warning message appears regarding the
Windows logo test or digital signature, be
sure to click "Continue Anyway" or "Yes".
When installing is finished, click the
11
"Close" button.
• If you are using Windows Vista/7 and a
Caution
A message will appear instructing you to connect
the machine to your computer. Click the "OK"
button.
Note
Make sure that the power of the
12
security warning window appears, be sure
to click "Install this driver software anyway".
• If you are running Windows 2000/XP and a
warning message appears regarding the
Windows logo test or digital signature, be
sure to click "Continue Anyway" or "Yes".
After the installation, a message prompting
you to restart your computer may appear. In
this case, click the "Yes" button to restart your
computer.
machine is turned on, and then
connect the USB cable (p.9).
Windows will detect the machine and a Plug and
Play window will appear.
Follow the instructions in the Plug
13
and Play window to install the driver.
You will return to the window of step
10
8. If you wish to install Button
Manager, click the "Button Manager"
button.
If you do not wish to install the Button Manager,
go to step 11.
Follow the on-screen instructions.
Note
After the installation, a message prompting
you to restart your computer may appear. In
this case, click the "Yes" button to restart your
computer.
Follow the on-screen instructions.
• If you are using Windows Vista/7 and a
Caution
This completes the installation of the software.
• If you installed Button Manager, set up Button
Manager as explained in "SETTING UP BUTTON
MANAGER" (p.12)
security warning window appears, be sure
to click "Install this driver software anyway".
• If you are running Windows 2000/XP and a
warning message appears regarding the
Windows logo test or digital signature, be
sure to click "Continue Anyway" or "Yes".
8
CONNECTING TO A COMPUTER
Follow the procedure below to connect the machine to your computer.
A USB cable for connecting the machine to your computer is not included with the machine. Please purchase the
appropriate cable for your computer.
Interface cable
USB cable
Shielded twisted pair cable, high-speed transmission equivalent (3 m (10 feet) max.)
If the machine will be connected using a USB 2.0 interface, please purchase a USB cable that supports USB 2.0.
Caution
• USB is available with a PC/AT compatible computer that was originally equipped with USB and had Windows
2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows Vista, or Windows 7
preinstalled.
• Do not connect the USB cable before installing the MFP driver. The USB cable should be connected during
installation of the MFP driver.
CONNECTING A USB CABLE
Insert the cable into the USB connector on
1
the machine.
Insert the other end of the cable into
2
your computer's USB connector.
1
System requirements for USB 2.0 (Hi-Speed mode)
• The machine's USB 2.0 connector will transfer data at the speed specified by the USB 2.0 (Hi-Speed) only if the
Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional
/XP/Vista/7 that Microsoft provides through its "Windows Update" Web page is installed.
• Even when the Microsoft USB 2.0 driver is used, it may not be possible to obtain full USB 2.0 speed if a PC card
supporting USB 2.0 is used. To obtain the latest driver (which may enable a higher speed), contact the
manufacturer of your PC card.
• Connection is also possible using a USB 1.1 port on your computer. However, the specifications will be USB 1.1
specifications (Full-Speed).
9
SETUP
USING THE MACHINE AS A SHARED PRINTER
If the machine will be used as a shared printer on a Windows network, follow these steps to install the printer driver
in the client computer.
Note
Perform steps 2 through 6 in
1
To configure the appropriate settings in the print server, see the operation manual or help file of your operating
system.
"INSTALLING THE SOFTWARE" (p.7).
Click the "Custom" button.
2
Click the "MFP Driver" button.
3
Select the printer name (configured as
5
a shared printer on a print server)
from the list.
In Windows 2000/XP, you can also click the "Add
Network Port" button displayed below the list and
select the printer to be shared by browsing the
network in the window that appears.
Click the "Next" button.
6
Follow the on-screen instructions.
Note
Caution
If the shared printer does not appear in the
list, check the settings on the print server.
• If you are using Windows Vista/7 and a
security warning window appears, be sure
to click "Install this driver software anyway".
• If you are running Windows 2000/XP and a
warning message appears regarding the
Windows logo test or digital signature, be
sure to click "Continue Anyway" or "Yes".
Click the "Display Readme" button to show
information on packages that are selected.
Select "Connected via the network"
4
and click the "Next" button.
You will return to the window of step 3.
7
Click the "Close" button.
After the installation, a message prompting
Note
This completes the installation of the software.
you to restart your computer may appear. In
this case, click the "Yes" button to restart your
computer.
10
CONFIGURING THE PRINTER DRIVER
After installing the printer driver, you must configure the printer driver settings appropriately for the number of paper
trays on the machine and the size of paper loaded in each.
Click the "Start" button, click "Control
1
Panel", and then click "Printer".
• In Windows 7, click the "Start" button and then
click "Devices and Printers".
• In Windows XP, click the "start" button and click
"Printers and Faxes".
• In Windows 2000, click the "Start" button, select
"Settings", and then click "Printers".
Note
Click the "SHARP AR-XXXX" printer
2
driver icon and select "Properties"
from the "Organize" menu.
• In Windows 7, right-click the "SHARP
• In Windows XP/2000, select "Properties" from
Click the "Configuration" tab and set
3
the printer configuration based on the
options that have been installed.
Set the printer configuration properly. If not,
printing may not take place correctly.
In Windows XP, if "Printers and Faxes" does
not appear in the "start" menu, select "Control
Panel", select "Printers and Other Hardware",
and then select "Printers and Faxes".
AR-XXXX" printer driver icon, and then click
"Printer properties".
the "File" menu.
Click the "Set Tray Status" button and
4
select the size of paper that is loaded
in each tray.
Select a tray in the "Paper Source" menu, and
select the size of paper loaded in that tray from
the "Set Paper Size" menu. Repeat for each tray.
Click the "OK" button in the "Set Tray
5
Status" window.
Click the "OK" button in the printer
6
properties window.
1
Note
To automatically configure the settings based
on the detected machine status, click the
"Auto Configuration" button.
11
SETTING UP BUTTON MANAGER
Button Manager is a software program that works with the scanner driver to enable scanning from the machine.
To scan using the machine, Button Manager must be linked with the scan menu on the machine. Follow the steps
below to link Button Manager.
Windows XP/Vista/7
Click the "Start" button, click "Control
1
Panel", click "Hardware and Sound",
and then click "Scanners and
Cameras".
• In Windows 7, click the "Start" button and then
click "Devices and Printers".
• In Windows XP, click the "start" button, select
"Control Panel" and click "Printers and Other
Hardware", and then click "Scanners and
Cameras".
Click the "SHARP AR-XXXX" icon and
2
select "Properties".
• In Windows 7, right-click the "SHARP
AR-XXXX" icon and select "Scan properties".
• In Windows XP, select "Properties" from the
"File" menu.
In the "Properties" screen, click the
3
"Events" tab.
Select "SC1:" from the "Select an
4
event" pull-down menu.
Select "Start this program" and then
5
select "Sharp Button Manager AA"
from the pull-down menu.
Repeat Steps 4 and 5 to link Button
6
Manager to "SC2:" through "SC6:".
Select "SC2:" from the "Select an event"
pull-down menu. Select "Start this program",
select "Sharp Button Manager AA" from the
pull-down menu. Do the same for each scan
menu through "SC6:".
12
Click the "OK" button.
7
Button Manager is now linked to the scan menu
(1 through 6).
The scan settings for each of scan menu 1
through 6 can be changed with the setting
window of Button Manager.
For the factory default settings of the scan menu
and the procedures for configuring Button
Manager settings, see "BUTTON MANAGER
SETTINGS" (p.61).
Windows 2000
SETUP
Click the "Start" button, select
1
"Settings", and then click "Control
Panel".
Double-click the "Scanners and
2
Cameras" icon.
Select "SHARP AR-XXXX" and click
3
the "Properties" button.
In the "Properties" screen, click the
4
"Events" tab.
Select "SC1:" from the "Scanner
5
events" pull-down menu.
Select "Sharp Button Manager AA" in
6
"Send to this application".
SC1:
AA
Note
If other applications are shown, deselect the
checkboxes for the other applications and
leave only the Button Manager checkbox
selected.
1
SC1:
Click the "Apply" button.
7
AA
Repeat Steps 5 through 7 to link
8
Button Manager to "SC2:" through
"SC6:".
Select "SC2:" from the "Scanner events"
pull-down menu. Select "Sharp Button Manager
AA" in "Send to this application" and click the
"Apply" button. Do the same for each scan menu
through "SC6:".
When the settings have been completed, click the
"OK" button to close the screen.
Button Manager is now linked to the scan menu
(1 through 6).
The scan settings for each of scan menu 1
through 6 can be changed with the setting
window of Button Manager.
For the factory default settings of the scan menu
and the procedures for configuring Button
Manager settings, see "BUTTON MANAGER
SETTINGS" (p.61).
13
TROUBLESHOOTING
If the software is not installed correctly, check the following items on your computer.
The driver cannot be installed
(Windows 2000/XP)
If the driver cannot be installed in Windows 2000/XP,
follow these steps to check your computer's settings.
Click the "start" button and then click
1
"Control Panel".
In Windows 2000, click the "Start" button, select
"Settings", and then click "Control Panel".
Click "Performance and Maintenance",
2
and then click "System".
In Windows 2000, double-click the "System" icon.
Click the "Hardware" tab and then
3
click the "Driver Signing" button.
Check "What action do you want
4
Windows to take?" ("File signature
verification" in Windows 2000).
Plug and Play window does not appear
If the Plug and Play window does not appear after you
connect the machine to your computer with a USB
cable and turn on the machine, follow the steps below
to verify that the USB port is available.
Click the "Start" button, select
1
"Control Panel", and then click
"System and Maintenance".
• In Windows XP, click the "start" button, click
"Control Panel", and then click "Performance
and Maintenance".
• In Windows 2000, click the "Start" button, select
"Settings", and then click "Control Panel".
Click "Device Manager", and if a
2
message screen appears asking you
for confirmation, click "Continue".
"Universal Serial Bus controllers" will appear in
the list of devices.
• In Windows XP, click "System", click the
"Hardware" tab, and click the "Device Manager"
button.
• In Windows 2000, double-click the "System"
icon, click the "Hardware" tab, and click the
"Device Manager" button.
If the option "Block" has been selected, it will not
be possible to install the driver. Select the option
"Warn" and then install the driver as explained in
"INSTALLING THE SOFTWARE" (p.7).
Click the icon beside "Universal
3
Serial Bus controllers".
Two items should appear: your controller chipset
type and Root Hub. If these items appear, you
can use the USB port. If the "Universal Serial Bus
controllers" shows a yellow exclamation point or
does not appear, you must check your computer
manual for USB troubleshooting or contact your
computer manufacturer.
Once you have verified that the USB
4
port is enabled, install the software as
explained in "INSTALLING THE
SOFTWARE" (p.7).
14
SETUP
The driver cannot be correctly
installed by Plug and Play
If the driver cannot be correctly installed by Plug and
Play (for example, Plug and Play takes place without
copying the required files for the driver installation),
follow these steps to remove unneeded devices and
then install the driver as explained in "INSTALLING
THE SOFTWARE" (p.7).
Click the "Start" button, select
1
"Control Panel", and then click
"System and Maintenance".
• In Windows XP, click the "start" button, click
"Control Panel", and then click "Performance
and Maintenance".
• In Windows 2000, click the "Start" button, select
"Settings", and then click "Control Panel".
Click "Device Manager", and if a
2
message screen appears asking you
for confirmation, click "Continue".
• In Windows XP, click "System", click the
"Hardware" tab, and click the "Device Manager"
button.
• In Windows 2000, double-click the "System"
icon, click the "Hardware" tab, and click the
"Device Manager" button.
Removing the software
If you need to remove the software, follow these steps.
Click the "Start" button, and then click
1
"Control Panel".
• In Windows XP, click the "start" button and then
click "Control Panel".
• In Windows 2000, click the "Start" button, select
"Settings", and then click "Control Panel".
Click "Uninstall a program".
2
• In Windows XP, click "Add or Remove
Programs".
• In Windows 2000, double-click the
"Add/Remove Programs" icon.
Select the driver from the list, and
3
remove the software.
For more information, refer to your operating
manual or to the help files for your operating
system.
Restart your computer.
4
5
1
Click the icon beside "Other
3
devices".
If "SHARP AR-XXXX" appears, select and delete
the item.
Note
Install the software as explained in
4
"INSTALLING THE SOFTWARE" (p.7).
If "Other devices" does not appear, close the
"Device Manager" window.
15
2
Chapter 2
BEFORE USING THE MACHINE
This chapter contains basic information that should be read before using the machine.
PART NAMES AND FUNCTIONS
1
2
7
2
6
3
4
16
5
15
1
Glass cleaner (when the SPF/RSPF is installed)
Use to clean the original scanning glass.
2
Document feeder cover (when the
installed) /document cover
Open to make copies from the document glass. (p.27)
3
Document glass
Place an original that you wish to scan face down
here. (p.27)
4
Handles
Use to move the machine.
5
Power switch
Press to turn the machine power on and off. (p.20)
6
Operation panel
Contains operation keys and indicator lights. (p.18, p.19)
(p.98)
SPF/RSPF
is
8
13 14
9
7
Paper output tray
Copies and prints are deposited to this tray.
8
Front cover
Open to remove paper misfeeds and perform
machine maintenance. (p.90, p.91, p.95)
9
Paper trays
Each tray holds 250 sheets of paper. (p.22)
10
Side cover
Open to remove paper misfeeds and perform
machine maintenance.
11
Side cover handle
Pull to open the side cover. (p.89)
12
Bypass tray guides
Adjust to the width of the paper. (p.23)
12
(p.89, p.90)
4
10
11
16
BEFORE USING THE MACHINE
22
23
18
24 25
1917
20
21
2
2726
13
Bypass tray
Paper including special paper (such as transparency
film) can be fed from the bypass tray. (p.23
14
Bypass tray extension
,
p.38)
Pull out when feeding large paper such as B4 and
A3 (8-1/2" x 14" and 11" x 17"). (p.23)
15
Charger cleaner
Use to clean the transfer charger. (p.99)
16
USB 2.0 connector
Connect to your computer to use the printer
function.
17
Document feeder tray (when the SPF/RSPF is
(p.9)
installed)
Place the original(s) that you wish to scan face up
here. Holds up to 40 originals. (p.29)
18
Original guides (when the SPF/RSPF is
installed)
Adjust to the size of the originals. (p.28)
19
Feeding roller cover (when the SPF/RSPF is
installed)
Open to remove misfed originals. (p.88)
20
Right side cover (when the SPF/RSPF is
installed)
Open to remove misfed originals. (p.88)
21
Exit area (when the SPF/RSPF is installed)
Originals exit the machine here after copying.
22
Toner cartridge lock release lever
To replace the toner cartridge, pull out the toner
cartridge while pushing on this lever. (p.95)
23
Toner cartridge
Contains toner. (p.95)
24
Roller rotating knob
Turn to remove misfed paper. (p.90, p.91)
25
Fusing unit release levers
To remove a paper misfeed from the fusing unit, push
down on these levers and remove the paper. (p.91)
The fusing unit is hot. Do not touch
Warning
the fusing unit when removing misfed
paper. Doing so may cause a burn or
injury.
26
Photoconductive drum
Copy images are formed on the photoconductive
drum.
27
Fusing unit paper guide
Open to remove misfed paper. (p.92)
Note
The model name can be seen on the machines
front cover.
17
BEFORE USING THE MACHINE
OPERATION PANEL
The indications of the operation panel may differ
depending on the country and the region.
The example of a display of inch series.
13
1
SCAN MENU key
14
15
26
27
Use to scan by means of the provided Button
Manager software. (p.61)
2
SCAN key ( ) / indicator
Press to switch the machine to scanner mode and
scan by means of the provided Button Manager
software. (p.59) The indicator blinks during
scanning and transmission of the scanned data.
3
ON LINE key ( ) / indicator
Press to toggle the machine between online and
off-line. The indicator lights up when the machine
is online, and goes off when the machine is
off-line. The indicator blinks while the machine is
receiving print data and while printing is paused.
(p.48)
4
ORIGINAL TO COPY key / indicators
(AR-5618D/AR-5620D/AR-5623D)
Press to select one-sided and two-sided copy
modes. (p.36)
Two-sided copies from one-sided originals.
Two-sided copies from two-sided originals.
One-sided copies from two-sided originals.
5
XY-ZOOM key ( ) / indicator
Press to change the horizontal and vertical copy
ratios independently. (p.33)
6
DUAL PAGE COPY key ( ) / indicator
Use to make individual copies of the two pages of
an open book or other two-page original. (p.39)
7
ERASE key ( / ) / indicators
Press to select the "EDGE ERASE", "CENTRE
ERASE" or "EDGE + CENTRE ERASE" mode. (p.46)
8
ORIGINAL DATA indicator ( )
DATA
Blinks when the memory becomes full of scanned
original image data. (p.42, p.44)
1
2 3 4 5
6 7
8
9
When the ID
CARD COPY
function is used
9
SORT/GROUP key ( / ) / indicators
Press to select the "SORT" or "GROUP" mode. (p.41)
10
2 IN 1 / 4 IN 1 key (
/
) / indicators
Press to select the "2 IN 1" or "4 IN 1" mode. (p.43)
11
MARGIN SHIFT key ( ) / indicator
Shifts text or image on the copy to leave a binding
margin on the edge of the copy. (p.45)
To use the ID card copy function, attach the
supplied [ID CARD] key label on the MARGIN
SHIFT key. (The function cannot be used in some
regions.)
12
AUTO/TEXT/PHOTO key ( / / ) /
AUTO
indicators
Use to select the exposure mode:
"AUTO", "TEXT", or "PHOTO". (p.30)
13
ORIGINAL key ( ) / ORIGINAL SIZE
indicators
Use to enter the original size. (p.24) The selected
original size will light up.
14
PAPER SIZE indicators
Light up to show the selected copy paper size. (p.24)
15
Paper feed location / misfeed location indicators
The selected paper feed location is shown by a lit
indicator ( ). (p.27)
The general location of misfed paper is shown by a
blinking red indicator ( ). (p.88)
16
Alarm indicators
[ ] Maintenance indicator (p.87)
[ ] Toner cartridge replacement required
indicator (p.87)
[]
Developer replacement required indicator (p.87)
[ ] Paper required indicator (p.87)
[ ] Misfeed indicator (p.87)
10
11
18
BEFORE USING THE MACHINE
17
12
21
Display
13
14
22
16 17
15
25
24
When there are two or more paper trays
23
26
Shows the set number of copies, as well as the copy
ratio, system setting function or setting code, or an
error code when an error occurs.
18
Numeric keys
Use to select the desired copy quantity or to make
system setting entries. (p.31)
To display the total number of pages output by the
machine, hold the [0] key down. (p.96)
19
CLEAR key ( )
Clears the copy quantity display or terminates a
copy run.
20
INTERRUPT key ( ) / indicator
Interrupts a copy run. (p.40)
21
Light and Dark keys ( , ) / indicators
Use to adjust the TEXT or PHOTO exposure level.
(p.30)
22
PAPER SELECT key ( )
Use to set the paper size in the paper trays. (p.24, p.30)
23
AUTO PAPER SELECT indicator ( )
AUTO
Paper of the proper size will be automatically
selected depending on the original size and
selected copy ratio when this indicator is on. (p.29)
24
TRAY SETTING key ( )
Use to manually select a paper tray. (p.24)
25
AUTO IMAGE key ( ) / indicator
AUTO %
Press for automatic copy ratio selection. (p.31)
26
SPF/RSPF indicator (when the SPF/RSPF is
installed)
Lights up when originals are set in the document
feeder tray. (p.28)
27
18
28
27
31
29
30
PRESET RATIO selector keys ( , ) /
19
32
20
353433
indicators
Use to select preset reduction/enlargement copy
ratios. (p.32)
28
Zoom keys ( , )
Use to select any reduction or enlargement copy ratio
from 25% to 400% in increments of 1%. (p.33)
29
Copy ratio display key ( )
Hold down when the machine is not in use to
display the copy ratio in the display.
30
ZOOM indicator
Lights up when a zoom ratio is set.
31
Audit clear key ( ) ( )
ACC.#-C
(p.33)
(p.33)
Closes an open account. (p.78)
32
READ-END key ( )
Use to check the total number of copies made.
(p.96)
When copying in sort mode and 2 in 1/4 in 1 from the
document glass, press this key when you have
finished scanning the original pages and are ready to
start copying. (p.42, p.43)
33
CLEAR ALL key ( )
Clears all selected settings and returns the
machine to the initial settings. (p.20)
34
POWER SAVE indicator ( )
Lights up when the machine is in a power save mode.
(p.20)
35
START key ( ) / indicator
Press to make a copy (p.28). Also press to exit
"Auto power shut-off" mode and to set a system
setting. Copying is possible when the indicator is
on.
2
19
POWER ON AND OFF
The power switch is located on the left side of the machine.
POWER ON
Turn the power switch to the "ON"
position.
It will take about 25
seconds for the machine
to warm up. While the
machine is warming up,
the POWER SAVE
indicator ( ) will blink.
(The POWER SAVE
indicator ( ) will go off
when the machine is
ready to copy.)
However, you can make desired settings and press
the [START] key ( ) during warm-up. Copying will
start after warm-up.
• The machine reverts to the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed,
Note
or when no keys are pressed for the preset "Auto clear" time following the end of a copy job. When the machine
reverts to the initial settings, all settings and functions selected to that point are cancelled. The "Auto clear" time
can be changed in the user settings. (p.70)
• The machine is initially set to automatically enter power save mode if not used for copying or printing, for a
preset period of time. This setting can be changed in the system settings. (p.70)
POWER OFF
Make sure that the machine is not in
operation and then turn the power switch
to the "OFF" position.
If the power switch is
turned off while the
machine is in operation,
a misfeed may occur and
the job that was in
progress will be
cancelled.
Check the following to make sure the machine is not in
operation:
• The START indicator is lit. (Initial state)
• The POWER SAVE indicator ( ) is lit. ("Preheat
mode" or "Auto power shut-off" mode)
Power save modes
The machine has two power save modes to reduce overall power consumption thereby reducing the cost of
operation. In addition, these modes conserve natural resources and help reduce environmental pollution. The two
power save modes are "Preheat mode" and "Auto power shut-off mode".
Preheat mode
This function automatically switches the machine to a low power consumption state if the set duration of time
elapses without the machine being used when the power is on. The POWER SAVE indicator ( ) lights up,
however, the keys on the operation panel can be used. Normal operation automatically resumes when a key on the
operation panel is pressed, an original is placed, or a print job is received.
Auto power shut-off mode
This function automatically switches the machine to a state that consumes even less power than preheat mode if the
set duration of time elapses without the machine being used when the power is on. All lights except the POWER
SAVE indicator ( ) and ON LINE indicator go off. To resume normal operation, press the [START] key ( ).
Normal operation also resumes automatically when a print job is received. While in auto power shut-off mode, no
keys (except the [START] key ( )) can be used.
Note
The preheat activation time and the "Auto power shut-off timer" can be changed using system settings. It is
suggested that you set times that are appropriate for your usage of the machine. (p.70)
Initial settings
The machine assumes the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed,
and approximately one minute after the last copy is made in any mode.
Copy ratio: 100%, Exposure: Automatic
Copy quantity: 0, All special copier modes: Off
Auto paper selection
: On,
Paper feed station
: The tray selected in the "Default tray setting" in the system settings.
(p.72)
20
LOADING PAPER
The paper required indicator ( ) will light up when there is no copy paper in the selected paper feed tray, or when
the selected paper tray is not installed or is improperly installed.
PAPER
For best results, use only SHARP recommended paper.
Paper tray type Paper type Size Weight Capacity
Paper tray
250-sheet paper
feed unit
2 x 250-sheet
paper
feed unit
Bypass tray Standard paper
Standard paper
Recycled paper
Recycled paper
Transparency film
Labels
Thick paper A6R to A4
Envelopes International DL
*1
A5
B5
A4
B4
A3
(5-1/2" x 8-1/2"
(8-1/2" x 11" (Letter))
(8-1/2" x 13" (Foolscap))
(8-1/2" x 14" (Legal))
(11" x 17" (Ledger))
A6R to A3
(5-1/2" x 8-1/2" (Invoice)
to 11" x 17" (Ledger))
(5-1/2" x 8-1/2" (Invoice)
to 8-1/2" x 11" (Letter))
A6R to A3
(5-1/2" x 8-1/2" (Invoice)
to 11" x 17" (Ledger))
(110 mm x 220 mm)
International C5
(162 mm x 229 mm)
Monarch
(3-7/8" x 7-1/2")
Commercial 10
(4-1/8" x 9-1/2")
*1
(Invoice))
56 g/m
(15 lbs. to 24 lbs.
56 g/m
(15 lbs. to 24 lbs.)
129 g/m
(33 lbs. to 110 lbs.
106 g/m
(28 lbs. to 33 lbs.)
91 g/m
(24 lbs. to 28 lbs.)
2
to 90 g/m
2
to 90 g/m
2
to 200 g/m
2
to 128 g/m
2
to 105 g/m
2 *2
250 sheets
*2
)
(Load paper lower
than the line on the
tray)
2
100 sheets
Load one sheet of
paper each time on
the bypass tray.
2
Load one sheet of
*4
)
paper each time on
the bypass tray.
2
You can load multiple
sheets of paper on
the bypass tray.
2
You can load multiple
sheets of paper on
the bypass tray.
5 sheets
*3
2
*1A5 (5-1/2" x 8-1/2") can be used in the upper paper tray but cannot be used in other trays (including trays in optional paper
feeding unit).
2
When making a large number of copies or prints using 90 g/m2 (24 lbs.) paper, remove the output from the paper output tray
*
when about 100 pages have been printed. The output may not stack correctly if more than 100 pages are allowed to
accumulate.
3
The number of sheets of the paper which can be set changes with the weight of a paper.
*
*4Index
Special papers
Follow these guidelines when using special papers.
● Use SHARP recommended transparency film and label sheets. Using other than SHARP recommended
paper may result in misfeeds or smudges on the output. If other than SHARP recommended media must
be used, feed each sheet one at a time using the bypass tray (do not attempt continuous copying or
printing).
● There are many varieties of special paper available on the market, and some cannot be used with this
machine. Before using special paper, contact your authorised service representative.
● Before using other than SHARP recommended paper, make a test copy to see if the paper is suitable.
21
BEFORE USING THE MACHINE
LOADING PAPER
Make sure that the machine is not copying or printing, and then follow these steps to load paper.
Loading the paper tray
Gently lift and pull out the paper tray
1
until it stops.
Push the pressure plate down until it
2
locks in place.
Push the centre of the
pressure plate down until
it locks into place.
Load paper into the tray.
3
• Open the package of
the paper and load it
without fanning the
paper.
• Make sure the stack of
paper is straight before
loading it.
Note
Gently push the paper tray into the
4
• Do not load paper higher than the line on
the tray (up to 250 sheets).
• Do not add paper to the loaded paper. It
may cause multiple feed of paper.
• A5 (5-1/2" x 8-1/2") can be used in the
upper paper tray but cannot be used in
other trays (including trays in optional paper
feeding unit).
machine.
Note
• If you loaded a different size of paper than
was loaded previously in the tray, go to
"CHANGING A TRAY'S PAPER SIZE
SETTING" (p.24).
• When misfeed occurs, rotate the paper 180
degrees and reload it.
• Straighten curled paper before using it.
For how to load paper, refer to the steps below.
22
Loading the bypass tray
BEFORE USING THE MACHINE
Unfold the bypass tray.
1
When feeding large
paper such as B4 and A3
(8-1/2" x 14" and
11" x 17"), pull out the
bypass tray extension.
Set the paper guides to the copy
2
paper width.
Insert the paper (print face down) all
3
the way into the bypass tray.
To prevent a misfeed,
verify once more that the
paper guides are
adjusted to the width of
the paper.
Note
• If you loaded paper in the bypass tray,
press the [PAPER SELECT] key ( ) to
select the bypass tray. The bypass tray will
not be selected automatically.
• If you load thick paper in the bypass tray,
hold down the [TRAY SETTING] key
( ) for more than 5 seconds, use the
[PAPER SELECT] key ( ) to select the
bypass tray, and press the [AUTO IMAGE]
key ( ). When AUTO IMAGE
AUTO %
indicator ( ) lights up, the paper type
is set to thick paper. The setting is cleared
when "Auto clear" works or the [CLEAR
ALL] key ( ) is pressed.
AUTO %
2
Important points when inserting paper in the bypass tray
• Up to 100 sheets of standard copy paper can be set in the bypass tray.
• Be sure to place A6, B6 or 5-1/2" x 8-1/2" size paper or envelopes horizontally as shown in the following diagram
().
Available
• When loading envelopes, make sure that they are straight and flat and do not have loosely glued construction
flaps (not the closure flap).
• Special papers except SHARP recommended transparency film, labels, and envelopes must be fed one sheet at a
time through the bypass tray.
• When adding paper, first remove any paper remaining in the tray, combine it with the paper to be added and then
reload as a single stack. The paper to be added must be the same size and type as the paper already in the tray.
• Do not use paper that is smaller than the original. This may cause smudges or unclean images.
• Do not use paper that has already been printed on by a laser printer or plain paper fax machine. This may cause
smudges or unclean images.
Not
available
23
BEFORE USING THE MACHINE
Envelopes
Do not use the following envelopes, as misfeeds will occur.
• Envelopes with metal tabs, clasps, strings, holes, or windows.
• Envelopes with rough fibres, carbon paper, or glossy surfaces.
• Envelopes with two or more flaps.
• Envelopes with tape, film, or paper attached to the flap.
• Envelopes with a fold in the flap.
• Envelopes with glue on the flap to be moistened for sealing.
• Envelopes with labels or stamps.
• Envelopes that are slightly inflated with air.
• Envelopes with glue protruding from the seal area.
• Envelopes with part of the seal area peeled off.
CHANGING A TRAY'S PAPER SIZE SETTING
Follow these steps to change a tray's paper size setting.
• The paper size setting cannot be changed when the machine has stopped temporarily due to running out of
Note
Hold down the [TRAY SETTING] key
1
paper or a misfeed, or during interrupt copying.
• During printing (even in copy mode), the paper size setting cannot be changed.
• A5 (5-1/2" x 8-1/2") size paper can only be selected in upper paper tray.
• Do not load paper that is a different size than the paper size setting. Copying will not be possible.
( ) for more than 5 seconds to set
the selected paper size.
The currently selected
paper feed location
indicator will blink and the
corresponding paper size
(which is currently set)
indicator will light steadily.
All other indicators will go
out.
If the machine has two or more paper
2
trays, use the [PAPER SELECT] key
( ) to select the paper tray for which
you wish to change the paper size
setting.
Each time the [PAPER
SELECT] key ( ) is
pressed, a paper tray will
be indicated with a
blinking paper feed
location indicator.
24
BEFORE USING THE MACHINE
Use the [ORIGINAL] key () to
3
select the paper size.
The indicator of the
selected paper size lights
up.
Changing bypass tray's paper size setting
To change the bypass tray's paper size setting, hold
down the [TRAY SETTING] key
seconds, use the [PAPER SELECT] key
the bypass tray, and select the desired paper size.
Note
If you load thick paper in the bypass tray, hold
down the [TRAY SETTING] key ( ) for
more than 5 seconds, use the [PAPER
SELECT] key ( ) to select the bypass tray,
and press the [AUTO IMAGE] key ( ).
When AUTO IMAGE indicator ( ) lights
up, the paper type is set to thick paper. The
setting is cleared when "Auto clear" works or
the [CLEAR ALL] key ( ) is pressed.
() for more than 5
() to select
AUTO %
AUTO %
Squeeze the lock lever of the front
4
guide and slide the front guide to
match the width of the paper, and
move the left guide to the appropriate
slot as marked on the tray.
Left guide
Front guide
• The front guide is a slide-type guide. Grasp the
locking knob on the guide and slide the guide to the
indicator line of the paper to be loaded.
• The left guide is an insert-type guide. Remove it and
then insert it at the indicator line of the paper to be
loaded.
• When using 11" x 17" sized paper store the left guide
in the slot at the left front of the paper tray.
2
Customise the bypass tray setting
If the bypass tray is selected, you can also change the
paper size setting with the following procedure.
• Enter a value for the horizontal/vertical direction by
pressing the numeric keys.
Press the [ ] key to switch the horizontal/vertical
direction.
The horizontal direction is selected:
zoom indicator lights up
The vertical direction is selected:
zoom indicator does not light up
When finished, press and hold [ ].
Available value
Direction min. (mm) max. (mm)
horizontal 100 297
vertical 139 420
*
Value can be entered only in metric (AB series).
Metric (AB series) and inch series reference
Inch series (inch)
5-1/2" x 8-1/2" (Invoice) 140 x 216
8-1/2" x 11" (Letter) 216 x 279
8-1/2" x 13" (Foolscap) 216 x 330
8-1/2" x 14" (Legal) 216 x 355
11" x 17" (Ledger) 279 x 432
Metric series
(AB series) (mm)
• If the bypass tray is selected, set the paper guides to
the copy paper width.
Press the [START] key ( ) and then
5
the [TRAY SETTING] key ( ).
To change the paper size
setting of another tray,
repeat steps 2 to 5 after
pressing the [START]
key ( ).
Affix the paper size label for the paper size
Note
Important points when using the printer mode
Make sure that the tray's paper size setting is the
same as the tray's paper size setting in the printer
driver. For example, if the tray's paper size setting is
A4R (8-1/2" x 11"R), set "Set Paper Size" to "A4R"
("Letter-R"). For more information, see
"CONFIGURING THE PRINTER DRIVER" (p.11).
selected in step 3 to the label position on the
right end of the tray.
25
OPERATION IN COPY, PRINTER, AND SCANNER MODES
Some operations cannot be performed simultaneously when the machine is being used in printer mode, copy mode,
or scanner mode.
Modes Copying Printing
Copy
Printer During printing Ye s
Scanner
* During two-sided printing (AR-5618D/AR-5620D/AR-5623D), the copy job begins after the print job finishes.
Copy key input Ye s Ye s Ye s N o
During copying No No No
*
During scan preview/
during scanning
No Yes
Scanning from
a computer
Ye s Ye s
Scanning from
the machine
26
3
Chapter 3
COPY FUNCTIONS
This chapter explains how to use the copy functions.
NORMAL COPYING
This section explains how to make a regular copy.
If "Auditing mode" has been enabled (p.75), enter your 3-digit account number.
Copying from the document glass
Open the document cover/SPF/RSPF,
1
and place the original.
Place the original face
down on the document
glass.
[How to place the original]
Align the edge of the original with the original size
scale, to be centred with the centring mark ( ).
mark mark
Original size scale
Note
An original up to A3 (11" x 17") can be placed
on the document glass.
Original size scale
Close the document cover/SPF/RSPF.
2
After placing the original,
be sure to close the
document cover/SPF/
RSPF. If left open, parts
outside of the original will
be copied black, causing
excessive use of toner.
Press the [ORIGINAL] key ( ) and
3
select the original size.
When the original size is
selected, the tray with the
same size of paper is
automatically selected.
(When there are two or
more paper trays)
●
Make sure that the PAPER SIZE indicator lights up.
If the indicator is not lit, no tray has the same size of
paper as the original. Load paper of the required size
in a tray, or select the bypass tray with the [PAPER
SELECT] key ( ) and copy from the bypass tray.
● The bypass tray must be manually selected.
To copy on paper of a different size than the original,
●
select the paper with the [PAPER SELECT] key ( ).
●
If the ORIGINAL SIZE indicator is blinking, rotate the
original so that it is in the same orientation as the
blinking ORIGINAL SIZE indicator.
Set the number of copies.
4
27
COPY FUNCTIONS
Press the [START] key ( ) to begin
5
copying.
The copy is delivered to
the paper output tray.
Copying from the SPF/RSPF
Make sure that an original has not
1
been left on the document glass.
Close the SPF/RSPF.
Adjust the original guides to the size
2
of the original(s).
Set the original(s) face up in the
3
document feeder tray.
• The paper output tray can hold up to 250
Note
Note
Set the number of copies.
4
Press the [START] key ( ) to begin
5
sheets of paper.
• About one minute after copying ends, "Auto
clear" activates and restores the copy
settings to the initial settings. (p.20) The
setting for "Auto clear time" can be changed
in the system settings. (p.70)
• Press the [CLEAR] key ( ) to stop
copying in the middle of a run.
Do not place originals of different sizes
together in the document feeder tray. This
may cause misfeeds.
copying.
The copy is delivered to
the paper output tray.
The default output mode
for copying from the SPF/
RSPF is sort mode
(p.41).
The default output mode
can be changed using
"Sort auto select" in the
system settings (p.73).
● Insert the original into the document feeder tray as
far as it will go. When the original is set, the SPF/
RSPF indicator will light up.
● The ORIGINAL SIZE indicator corresponding to the
size of the original lights up.
●
If the
ORIGINAL SIZE
the original so that it is in the same orientation as the
blinking
● Make sure that the PAPER SIZE indicator is lit.
If the indicator is not lit, no tray has the same size of
paper as the original. Load paper of the required
size in a tray, or select the bypass tray with the
[PAPER SELECT] key ( ) and copy from the
bypass tray.
● The bypass tray must be manually selected.
● To copy on paper of a different size than the
original, select the paper with the [PAPER
SELECT] key ( ).
ORIGINAL SIZE
indicator is blinking, rotate
indicator.
Note
• The paper output tray can hold up to 250
sheets of paper.
• About one minute after copying ends, "Auto
clear" activates and restores the copy
settings to the initial settings. (p.20) The
setting for "Auto clear" time can be changed
in the system settings. (p.70)
• Press the [CLEAR] key ( ) to stop
copying in the middle of a run.
• If you find it difficult to remove the original
from the document feeder tray, open the
feeding roller cover first and then remove
the original. If you remove the original
without opening the feeding roller cover, the
original may become dirty.
28
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