ScanSoft PE16 - WorkCentre B/W Laser,PE16I - Printers WORKCENTRE PE16 16PPM FAX-PRINT COPY SCAN MLTFUNC,OmniPage SE User Manual

LEGAL NOTICES

Copyright © 2002 by ScanSoft, Inc. All rights reserved. No part of this publication may be
transmitted, transcribed, reproduced, stored in any retrieval system or translated into any
language or computer language in any form or by any means, mechanical, electronic,
magnetic, optical, chemical, manual, or otherwise, without prior written consent from the
Legal Departm ent at ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960,
United States of America.

The software described in this book is furnished under license and may be used or copied only
in accordance with the terms of such license.

MPORTANT NOT ICE

I

ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or
implied, including but not limited to the implied warranties of merchantability or fitness for a
particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied
warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft
reserves the right to revise this publication and to make changes from time to time in the
content hereof without obligation of ScanSoft to notify any person of such revision or
changes.

RADEMARKS AND CREDITS

T

ScanSoft, OmniPage, OmniPage SE, OmniPage Pro, PaperPort, Pagis, True Page, Direct OCR,
AutoOCR, OCR Pro ofreader are registered trademarks or trademarks of ScanSoft, Inc., in the

United States and/or other countries.
All other trademarks and tradenames are hereby recognized and may be registered to their

respective holders.

ScanSoft, Inc.

9 Centennial Drive
Peabody, MA 01960,
United States of America

Part Number 58-28001-05A

C ONTENTS

WELCOME VII

Using this guide viii
Getting online help ix

Online HTML Help ix
Context-Sensitiv e Help ix
Tech Notes x
Glossary x

OmniPage SE x

1INSTALLATION AND SETUP 11

System requirements 12
Installing OmniPage SE 13
Setting up your scanner with OmniPage SE 14
How to start the program 16
Registering your software 17
New features in OmniPage Pro 11 18
OmniPage SE and OmniPage Pro 11 19

2INTRODUCTION 21

What is optical character recognition 22

OmniPage SE’s OCR capabilities 22
Documents in OmniPage SE 23
Basic processing steps 23

The OmniPage SE desktop 24

The Standard toolbar 25

OMNIPAGE SE USER’S GUI DE iii

The Menu bar 25
The Image toolbar 26
The Formatting toolbar 26
The OmniPage Toolbox 27

Managing documents 28

Thumbnail view 28
Detail view 29
Customizing columns in Detail view 30
Deleting pages from a document 30
Printing a document 30
Closing a document 31

OmniPage Documents

Why save to OPD 32
How to save to OPD 32

Settings 33

31

3 TUTORIAL: PROCESSING DOCUMENTS 35

Quick Start Guide 36

Loading and recognizing sample image files 36

Scanning and recognizing a single page 36
Processing documents using the OCR Wizard 39
Processing documents automatically 42

Command buttons 43
Processing documents manually 44
Processing a document automatically and

finishing it manually 46

Processing from other applications 47

iv CONTENTS

How to set up Direct OCR 47

How to use Direct OCR 47

How to use OmniPage SE with your

PaperPort software 48

Processing documents with Schedule OCR 49
Defining the source of page images 50

Input from image files 50

Input from scanner 51

Scanning with an ADF 52

Scanning long documents without an ADF 53
Describing the layout of the document 53
Manual zoning 55

Working with zones 55

Zone properties 56
Table grids in the image 58
Using zone templates 59

4 PROOFING AND EDITING 61

Proofreading OCR resul t s 62
Checking recognized text against original 63
User dictionaries 64
IntelliTrain 65
The editor display and views 68
Text and image editing 69
Reading text aloud 70
Page outline 72

5 SAVING AND EXPORTING 73

Preparing recognition results for export 74
Saving to file 75

Saving original images 75

Saving recognition results 76
Saving a document as you work 77
Copying a document to the Clipboard 78
Sending a document as a mail attachment 79

OMNIPAGE SE USER’S GUI DE v

6 TECHNICAL INFORMATION 81

Troubleshooting 82

Solutions to try first 82

Testing OmniPage SE 83

Low memory problems 84

Low disk space problems 84
Supported file types 85

File types for opening and saving images 85

File types for saving recognition results 86

Saving to PDF 87
OCR problems 88

Text does not get recognized properly 88

Problems with fax recognition 89

System or performance problems d uring OCR 89
Uninstalling the software 90

INDEX 91

vi CONTENTS

Welcome

Welcome to OmniPage SETM, and thank you for using our software!
The following documentation has been provided to help you get
started and give you an overview of the program.

This User’s Guide

This Guide introduces you to using OmniPage SE. It includes

installation and setup instructions, a description of the program’s
commands and working areas, task-oriented instructions, ways to
customize and control processing, and technical information. The
Guide is presented in PDF format, allowing you to use hyperlink
jumps on cross-references and other navigation tools in your PDF
viewer.

Online Help

OmniPage SE’s online Help contains information on features,
settings, and proce dur es. The on line Help is pr ovi ded as HTM L help ,
and has been designed for quick and easy information retrieval.
Comprehensive context-sensitive help aims to provide just enough
assistance to let you keep worki ng without dela y. Please see the section
Getting online help.

Readme File

The Readme file contains la st-minute i nformation about the s oftware.
Please read it before using OmniPage SE. To open this HTML file,
choose Readme in the OmniPage SE Installer or afterwards in the
Help menu.

Scanning and other information

ScanSoft’s web site at www.scansoft.com provides timely information
on the program. The Scanner Guide contains up-dated information
about supported scanners and related issues. Access ScanSoft’s w eb site
from the OmniPage SE Installer or afterwards from the Help menu.

OMNIPAGE SE USER’S GUI DE vii

USING THIS GUIDE

This Guide is written with the assumption that you know how to
work in the Microsoft Windows environment. Please refer to your
Windows documentation if you have questions about how to use
dialog boxes, menu commands, scroll bars, drag and drop
functionality, shortcut menus, and so on.

We also assume you are familiar with your scanner and its supporting
software, and that the scanner is installed and working correctly before
it is setup with OmniPage SE. Please refer to the scanner’s own
documentation as necessary.

The following conventions are used in this Guide:
Bold Introduces new terms and presents sub-headings.

Italic Names sections in this Guide (unless otherwise stated,

the section is located in the same chapter as the
reference).
Names the main buttons used in automatic processing:

Start, Stop, Finish, Additional.

viii WELCOME

Non-serif

Note
Tip

Presents file names: sample.tif
Presents an item of additional information.

Pre sents ideas for using pro gram features to acco mplish
specific tasks.

GETTING ONLINE HELP

In addition to using this Guide, you can use OmniPage SE’s online
Help to learn about features, settings, and procedures. Online Help is
available after you install OmniPage SE.

Online HTML Help

Open OmniPage SE’s online Help at its top level by choosing
OmniPage SE Help Topics at the top of the Help menu. This allows
you to see topics arranged in a Table of Contents, search an
alphabetical list of keywords or make full-text searches through the
topics. Other items in the Help menu provide access to useful topics
or web pages.

Press F1 as you are working with the program to see an online help
topic relating to the current screen area, dialog box or warning
message.

Context-Sensitive Help

You can get concise on-the-spot information in a popup window
about a particular OmniPage SE menu item, toolbar button, screen
area or dialog box, in the following ways:

Click the Help button in the Standard toolbar to get the help icon.
Click this on any item on the desk top outside a dial og box or warn ing
message.

Press Shift + F1 to get the same help icon.
Click the question mark button in the upper right corner of a dialog

box and then click an item in the dialog box to see the popup window.
Some dialog boxes or warning messages have their own Help button,

or a help text. Click the button or the text to get information on the
dialog or message box.

Click anywhere to remove a context-sensitive popup Help window.

OMNIPAGE SE USER’S GUI DE ix

Tech Notes

ScanSoft’s web site at www.scansoft.com contains Tech Notes on
commonly reported issues using OmniPage SE. Web pages may also
offer assistance on the installation process and troubleshooting.

Glossary

This Guide does not include a glossary. The online Help has a
comprehensive gl os sary, with its own alphabetica l inde x an d a ta ble of
contents. Please consult it if you want to find the meaning of a term
used in this Guide or in the program.

OMNIPAGE SE

The product you have is a Special Edition of the world-renown
OmniPage ProTM software. This edition has been developed for
distribution by selected scanner manufacturers and contains a subset
of the features of the OmniPage Pro 11 product. This Guide and the
online H elp de sc ri be the fea tur es o f t he ful l p ro duct, us in g an SE ic on
to document the differences between the two products.

x WELCOME

If you find the additional features of the professional product would
be of benefit to you, you can use online facilities to upgrade your
Special Edition to OmniPage Pro 11.

1

Installation and setup

This chapter provides information on installing and starting OmniPage
SE. It presents the following topics:

u System requirements
u Installing OmniPage SE
u Setting up your scanner with OmniPage SE
u How to start the program
u Registering your software
u New features in OmniPage Pro 11
u OmniPage SE and OmniPage Pro 11

OMNIPAGE SE USER’S GUIDE 11

SYSTEM REQUIREMENTS

You need the following minimum system requirements t o install and run
OmniPage SE:

u A computer with a Pentium or higher processor
u Microsoft Windows 95, Windows 98, Windows ME, Windows

2000, or Windows NT 4.0

u 32MB of memory (RAM), 64MB recommended
u 75MB of free hard disk spa ce for t he appli cation fi les plus 10MB

working space duri ng install ation

u 9MB for Microsoft Installer (MSI) if not present and 44MB for

Internet Explorer if not present. (These are present as part of the
operating system in Windows 98, Windows ME and Windows

2000.)

u SVGA monitor with 256 colors and 800 x 600 pixel resolution
u Windows-compatible pointing device
u CD-ROM drive for installation
u A compatible scanner if you plan to scan documents. Please see

the Scanner Guide at ScanSoft ’s web site (www.scansoft.com) for
a list of supported scanners.

Note Performance and speed will be enhanced if your computer’s

processor, memory, and available disk space exceed minimum
requirements.

12 INSTALLATION AND SETUP

INSTALLING OMNIPAGE SE

OmniPage SE’s installation program takes you through installation with
instructions on every screen.

Before installing OmniPage SE:

u Make sure your scanner is connected, turned on, and compatible

with your system.

u Close all other applications, especially anti-virus programs.
u Log into your computer with administrator privileges if you are

installing on Windows 2000 or Windows NT.

u If you have previous OmniPage software on your system, the

installer will ask for your consent to uninstall that software first.

t To install OmniPage SE:

1. Insert OmniPage SE’s CD-ROM in the CD-ROM drive. The
installation program should start auto matically. If it does not start,
locate your CD-ROM drive in Windows Explorer and double-click

Autorun.exe program at the top-level of the CD-ROM.

the

2. Choose a language to use during installation. This language will be
used for the Text-to-Speech system and as the program’s interface
language. The program interface language is used for displ ays such as
menu items, dialog boxes, warning messages and so on. You can
change the interface language later from within OmniPage SE, but
your choice at installation time determines which Text-to-Speech
system will be installe d with the program. References to the Text-to­Speech faciliy do not apply to OmniPage SE.

3. Follow the instructions on each screen to install the software. All files
needed for scanning are copied automatically during installation.

Note Sometimes uninstalling and then reinstalling OmniPage SE will

solve a problem. See Uninstalling the software at the end of chapter 6.

INSTALLING OMNIPAGE SE 13

Note In OmniPage Pro 11, Text-to-Speech is available for English

(British and US), French, German, Italian, Portuguese or Spanish. This is
not available in OmniPage SE. See also the section Reading text aloud in
chapter 4.

SETTING UP YOUR SCANNER WITH OMNIPAGE SE

All files needed for scanner setup and support are copied automatically
during the program’s installation. Before using OmniPage SE for
scanning, your scanner should be correctly installed and tested for correct
functionality.

Scanner installa tion an d setup ar e done thr ough the Sc anner W izar d. You
can start this yourself, as described below. Otherwise, the Scanner Wizard
appears when you first attempt to perform scanning from OmniPage SE.

Please follow these steps to use the Scanner Wizar d to setup your scanner
with OmniPage SE:

u Choose StartÉProgramsÉScanSoft OmniPage SEÉ Scanner

Wizard
or click the Setup button in the Scanner panel of the Options
dialog box.
or choose a scan command in the Get Page drop-down list in the
OmniPage Toolbox.

u Choose Select scanning source, then click Next.
u Click once on your scanner’s TWAIN driver to select it, then

click Next.

u Choose Yes to test your scanner configuration, then click Next.
u The wizard will now test the connection from the computer to

your scanner. Click on Next.

u Insert a test page into your scanner.
u The wizard is now prepared to do a basic scan using your scanner

manufacturer’s software. Click on Next.

14 INSTALLATION AND SETUP

u Your scanner’s native user-interface will appear. Click on Scan to

begin the sample scan.

u If necessary, click on Inverse Image… or Missing Image… and

make the appropriate selections.

u Once the image appears correctly in the window, click on Next.
u Select the item that most appropriately describes your scanner,

then click on Next.

u Click on Next to proceed to page size.
u The page sizes that the Scanner Wizard believes that your

scanner supports are listed in the window. To make any changes
to the page sizes, click on Advanced, make the changes and then
click on Next.

u Insert a page with text but no pictures into your scanner. Click

on Next to begin a scan in black and white mode.

u If necessary, click on Inverse Image… or Missing Image… and

make the appropriate selections.

u Once the image appears correctly in the window, click on Next.
u If you have a color scanner, insert a color photograph or a page

with a color picture into your scanner. Click on Next to begin a
scan in color mode. If necessary, click on Inverse Image… or
Missing Image… and make the appropria te se lection s. O nce th e
image appears correctly in the window, click on Next. If your
scanner cannot scan in color, skip this step.

u Insert a photograph or a page containing a picture into your

scanner. Click on Next to begin a scan in grayscale mode. If
necessary, click on Inverse Image… or Missing Image… and
make the appropriate selections. Once the image appe ars
correctly in the window, click on Next.

u You have successfully configured your scanner to work with

OmniPage SE! Click on Finish.

SETTING UP YOUR SCANNER WITH OMNIPAGE SE 15

To change the scanner settings at a late r time, or to set up a different
scanner, or to test and repair an installed scanner, please follow one of
these two methods to reopen the Scanner Wizard:

u StartÉProgramsÉScanSoft OmniPage SEÉScanner Wizard or
u StartÉProgramsÉScanSoft OmniPage SEÉOmniPage

SE

ÉTools menuÉOptionsÉScanner…ÉSetup button.

Note To test and repair an improperly functioning scanner, follow the

procedure above, selecting ‘Test and configure current scanning source’ at
the start of the process.

HOW TO START THE PROGRAM

To start OmniPage SE do one of the following:

u Click Start in the Windows taskbar and choose

Programs

ÉScanSoft OmniPage SEÉOmniPage SE.

u Double-click the OmniPage SE icon in the program’s instal lation

folder or on the Windows desktop if you placed it there.

u Double-click an OmniPage Document (OPD) icon or file name;

the clicked document is loaded into the program. See OmniPage
Documents in chapter 2.

On opening, OmniPage SE’s title screen is displayed and then its d esktop.
See chapter 2 for an introduction to OmniPage SE’s desktop.

There are several ways of running the program with a limited interface:

u Use the Schedule OCR program. Click Start in the Windows

taskbar and choose ProgramsÉScanSoft OmniPage SEÉ
Schedule OCR. See Processing documents with Schedule OCR in
chapter 3.

u Click Acquire Text from the File menu of an application

registered with the Direct OCR™ facility. See How to set up
Direct OCR in chapter 3.

16 INSTALLATION AND SETUP

u Right-click an image file icon or file name for a shortcut menu.

Select a sub-menu item from ‘Convert To...’ to define a target.

u Use OmniPage SE with ScanSoft’s PaperPort

®

or Pagis®
document management products, to add OCR services. See How
to use OmniPage SE with your PaperPort software in chapter 3.

REGISTERING YOUR SOFTWARE

ScanSoft’s registration Wizard runs at the end of installation. We provide
an easy electronic form that can be completed in less than five minutes.

When the form is filled, and you click Send the program will search an
Internet connection to immediately perform the registration online.

If you did not register the software during installation, you will be
periodically in vited to register later. You can go to www.scansoft.com to
register online. Click on Support and from the main suppor t screen
choose Register on the left-hand column.

For a statement on the use of your registration data, please see ScanSoft’s
Privacy Policy.

REGISTERING YOUR SOFTWARE 17

NEW FEATURES IN OMNIPAGE PRO 11

The OmniPage® product family is augmented by OmniPage Pro 11 and
OmniPage SE. This section lists enhancements introduced in the
professional product OmniPage Pro 11. Some of these are incorporated
in OmniPage SE, as detailed in the next section.

New features in OmniPage Pro 11 compared to OmniPage Pro 10 are:

u Greater accuracy - redeveloped recognition engines ma ke

OmniPage Pro 11 the most accurate OmniPage ever.

u Improved page layout - OmniPage Pro 11 will allow you to retain

formatting that is true to the original, even on pages with non­gridded tabl es, headers and footers and droppe d capitals.

u More intelligent proofreading - new IntelliTrain feature

automatically uses previous corrections to generate be tter OCR
results.

u PDF capability - now you can import PDF files (even read-only

files) and convert them to your favorite program files (Word,
Excel, etc.). You can also create PDF files from any paper
document or image files.

18 INSTALLATION AND SETUP

u Better HTML - new WYSIWYG (What You See Is What You

Get) HTML output will handle graphics, text, and backgrounds
to keep your web output looking like the or iginal document.

u Language support - OmniPage Pro 11 now supports over 100

languages and extends to the Greek and Cyrillic alphabets.

u Detail view - this pro vi des more c ustomizabl e informa tion about

each page, making it easier to handle pages in a document.

u Text Editor - a new fully-featured WYSIWYG editor for

recognition results, with a wide range of editing tools, color
support, and a choice of four formatting levels for display and
export.

u Better results on degraded text - a new despeckle module

significantly reduces errors on spotty, shaded and color
backgrounds.

OMNIPAGE SE AND OMNIPAGE PRO 11

This list documents features which are not incorporated in OmniPage
SE, but which can become available by upgrading to OmniPage Pro 11:

u Significant improvement in recognition accuracy.
u Access to the IntelliTrain character training facility.
u Abitity to open and read the contents of PDF files.
u Ability to save recognized documents to PDF format.
u Ability to open TI FF FX image files.
u Handling LZW TIFF and GIF image files for input and output.
u Support for WYSIWYG HTML 4.0 output.
u Language support rises from about 50 to over a hundred.
u Access to text-to-speech software, allowing recognized texts to be

read aloud.

For more information or to upgrade, please visit www.scansoft.com,
make a selection from the country/continent list if you prefer a different
language, then click on the OmniPage icon.

OMNIPAGE SE AND OMNIPAGE P RO 11 19

20 INSTALLATION AND SETUP

2

Introduction

You probably use your computer for business correspondence, preparing
reports, handling data and an ever-increasing number of other uses. The
challenge is that, in spite of the digital revolution, certain sources of
information still circulate in printed, paper form and cannot be used
immediately in a computer.

For example, if you want to incorporate information from a magazine
article in a report you are preparing, you somehow have to get the text
from the article into your computer. Painstakingly retyping the article is
not an appealing solution.

This chapter introduces you to the solution: optical character recognition
(OCR). It describes how OmniPage SE uses OCR technology to
transform text from scanned pages or image files into editable text fo r use
in your favorite computer applications.

The chapter includes the following sections:

u What is optical cha racter recognition

u Documents in OmniPage SE
u Basic processing steps

u The OmniPage SE desktop
u Managing documents
u OmniPage Documents
u Settings

OMNIPAGE SE USER’S GUI DE 21

WHAT IS OPTICAL CHARACTER RECOGNITION

Optical character recognition is the process of extracting text from an
image. This image can result from scanning a paper document or
opening an electronic image file.
characters; they have many tiny dots (pixels) that together form character
shapes. These present a picture of the text on a page.

During OCR, OmniPage SE 11 analyzes the character shapes in an image
and defines solutions to produce editable text. After OCR, you can save
the resulting text to a variety of word-processing, deskto p publishing or
spreadsheet applications.

OmniPage SE’s OCR capabilities

In addition to text recognition, OmniPage SE can retain the following
elements of a document through the OCR process.

Graphics

Photos, lo gos, and drawings are ex amples of graphics.

Images do not have editable text

Text formatting

Font types, sizes and styles (such as bold, italic and underlines
examples of character format ting. I ndents, ta bs, margin s and line spac ing
are examples of paragraph formatting.

Page formatting

Column structure, table formats, and placement o f graphics an d headings
are examples of page forma tting.

The graphics, text an d page formatting elements that Omni Page SE
retains are dete rmined by the settings you select. Refe r to the Settings
Guidelines in the online Help for more information about selecting
settings.

) are

Note OmniPage SE only recognizes machine-generated characters such

as offset or laser-printed or typewritten text. However, it can retain
handwritten text, such as a signature, as a graphic.

22 INTRODUCTION

Documents in OmniPage SE

OmniPage SE handles documents one at a time. When you acquire your
first image (from scanner or from file) a new document is started. Further
acquired images are added to the same document, until you save and
close it.

A document in OmniPage SE consists of one image for each document
page. After you perform OCR, the document will also contain recognized
text, displayed in the Text Editor , possibly along with graphics and tables.
For more information on screen areas, see the section The OmniPage SE
desktop.

Basic processing steps

There are two main ways of handling documents: with automatic
processing or manual processing. See chapter 3, Processing documents
automatically and Processing documents manually. The basic steps for both
processing methods are broadly the same:

1. Bring a set of images into OmniPage SE.

You can scan a paper document with or without an Automatic
Document Feeder (ADF) or load one or more image files. The
resulting images appear in miniature in the Document Manager’s
Thumbnail view and the pages are summarized in its Detail view.
The image of the current page is displayed in the Original Image
area.

2. Perform OCR to generate editable text.

3. Export the document to the desired location.

During OCR, OmniPage SE creates zones around elements on the
page that will be processed, and then interprets text characters or
graphics in each zone. Manual and template zoning are also possible.
After OCR, you can check and correct errors in the document using
the OCR Proofreader and edit the document in the Text Editor.

You can save your document to a specified file name and type, place
it on the Clipboar d, or se nd it as a mail att achment. You can save it as
an OmniPage Document (OPD) as described later. You can save the
same document repeatedly to different destinations, different file
types, with different settings and levels of formatting. See chapter 5.

WHAT IS OPTICAL CHARACTER RECOGNITION 23

Standard toolbar
OmniPage

Toolbox

The current page
has a pale border.

This page has
been recognized.

THE OMNIPAGE SE DESKTOP

OmniPage SE’s desktop has a title bar and a menu bar along the top and
a status bar along the bottom. It has three main working areas, separated
by splitters: the Document Manager, the Original Image area and the
Text Editor. The Document Manager has two tabbed panels : Thumbnail
view and Detail view. The Original Image area has an Image toolbar and
the Text Editor has a Formatting toolbar.

Formatting toolbar

Thumbnail view
shows a picture of
each page in the
document.

Page navigation
buttons

Buttons to show,
hide or rearrange
the working
areas.

Image
toolbar

Original Image area:

This displays the image of the current page,
together with any zones automatically or
manually placed on the image.

Drag this splitter to left or right
to resize the working areas.

The Text Editor view
buttons offer four
formatting levels.

Text Editor: This is
displaying the recognition
results from the current
page in True Page™ view.

Note To control which of the three views (Document Manager,

Original Image, and Text Editor) are displayed, check or uncheck each
view from the View menu or with the status bar buttons.

24 INTRODUCTION

The OmniPage Toolbox lets you control processing. It can have three
states, depending which of the three tab buttons on the left is clicked. In
the picture, we display its appearance for Manual OCR. We show the
program wi th a thr ee-page do cument. P a ge one is the curr ent page, which
has been recognized and proofed. Page two has been recognized but not
proofed yet. Page three has been acquired and manually zoned, but not
recognized yet. The icons at the bo ttom right of the thumbnail ima ge s
show page status.

Status bar buttons let you show, hide or rearrange the main screen areas
and move to other pages in the document. A right mouse click in any
screen area brings up a shortcut menu with the most useful commands
for that are a.

The Standard toolbar

The Standard toolbar contains buttons and a drop-down list for
performing stand ard tasks. It can be floated and docked to any edge of
the OmniPage SE desktop. All these functions can also be accessed from
menus.

New
start a new
document.

Open an
OmniPage
Document

Save the current
document und er
the name and type
of its last save.

Print images or
recognition results
from all or
selected pages.

The Menu bar

For concise information on any menu item, click the context-sensitive
help button and then click a menu item. A popup text explains the
purpose of the menu item. Click anywhere to close the popup.

Proofread

the recognized
text.

Cut the current
selection in the
Text Editor.

Copy
the current Text
Editor selection.

Paste selection
into the Text
Editor.

Undo
the last
editing
action.

Open the
Options dialog
box.

Zoom the active area:
Original Image or Text
Editor.

Context­sensitive Help

THE O MNIPAGE SE DESKTOP 25

The Image toolbar

The Image toolbar contains buttons that allow you to zoom in or out on
the current image or to rotate it. They also allow you work with zones
and table dividers on the page. See chapter 3, Manual zoning and Table
grids in the image. Here we summarize the purpose of the buttons. The
Image toolbar can be floated (that i s, undocked and moved anyw here on
the desktop). It can be docked to any edge of the Original Image area.

Draw
rectangular
zones.

Draw
irregular
zones.

Add
to a zone or
combine
zones.

Subtract
from zone or
separate
zones.

Tip You can also resize or rotate the original image with a shortcut

menu. Right click in the Original Image area outside a zone and select a
zoom or rotation value.

The Formatting toolbar

The Formatting toolbar contains buttons that allow you to edit
recognized text in the Text Editor. See Text and image editing in chapter

4. Here we summarize the purpose of the buttons. The Formatting
toolbar always remains along the top of the Text Editor.

Reorder
zones.

Zone
properties

Move

row or column
dividers in a
table.

Insert
column
dividers in a
table.

Insert
row dividers
in a table.

Remove
row or column
dividers one by
one.

Remove/
replace all

row and column
dividers.

Rotate
images.

Zoom in
on page
image.

Zoom out
from page
image.

Paragraph
styles

26 INTRODUCTION

Font name F o nt size

Bold Underline

Paragraph

alignment

BulletsItalic

Show/hide non-

printing characters.

The OmniPage T oolbox

This Toolbox lets you drive the processing. By default it is located along
the top of the OmniPage SE desktop, just above the working areas. It can
be floated and also be docked along the bottom of the desktop.

It has three tabs on the left: AutoOCR™, Manual OCR and OCR
Wizard. Click one to see its controls in the Toolbox. The picture at the
beginning of th is sectio n showe d the OmniPage desktop with the Manua l
OCR toolbar. The AutoOCR toolbar looks like this.

Automatic processing is started, and can be stopped and re-started with
the buttons on the right of the toolbar. The use of these buttons is
explained in Processing documents automatically in chapter 3. The effects
of other settings are also described in chapter 3, Tutorial: Processing

documents

You can switch between automatic and manual processing any time the
program is not busy with processing. That means you can switch between
them while you are wor k ing within a doc ument. You can automatically
process some pages, then add more pages with manual processing. After
processing a stack of pages automatically, you can inspect the results and
then go back to reprocess certain pages manually. This procedure is
described in chapter 3 in the section Processing a document automatically
and finishing it manually.

OmniPage SE must be empty when you start the OCR Wizard. See the
section Processing documents using the OCR Wizard in chapter 3. When
you have used the OCR Wizard to process and save a document, it
remains in the program and can be further processed (adding more pages,
rerecognizing pages etc.) with either manual or automatic processing.

THE O MNIPAGE SE DESKTOP 27

MANAGING DOCUMENTS

The Document Manager is situated on the left of the OmniPage SE
desktop. It has two tabbed panels: Thumbnail view and Detail view.
Click a tab to see its view. Both views summarize the pages in the
document and are synchronized: the current and selected pages remain
the same when you switch views. Our pictures show the two views with
the same four-page document. Pages 1 and 2 are selected and page 4 is
the current pa ge, that is, the one shown i n the Original Image area. The
Document Manager shows page status with the following icons:

Page Status

1 Acquired —

2 Zoned —

3 Recognized

4 Proofed

Thumb­nail icon

Detail
icon

Thumbnail vi ew

This presents a vertical set of number ed thumbnail images, one for each
page in the document. Scroll to see pages as necessary . The curre nt page has
a paler background and its page number text appears bold. You can select
multiple pages in the document; these have a ‘pushed-in’ appearance. A
status icon appears at the bottom right of each page as described above.

Jump to a page: Click the icon of the desired page.
Reorder a pa ge: Cl ick the thumbnail of the page you want to move and

drag it above the desired page number. Pages are renumbered
automatically.

Page image has been...
Acquired with no manual or template zones and has

not yet been recognized.
Acquired and manual or template zones have been

placed; not yet recognized.
Recognized, but not proofread, or proofing was

interrupted on the page.
Recognized, and proofing has reached the end of

the page.

Delete a page: Select the thumbnail of the page you want to delete and
press the Delete key.

Select multiple pages: Hold down the Shift key and click two
thumbnails to select all pages between and including them. Hold down
the Ctrl key as you click thumbnails to add pages to a selection one by
one. Then you can move or delete the selected pages as a group, or send
them to (re)recognition.

28 INTRODUCTION

Detail view

This facility is new to OmniPage SE. It provides an overview of your
document with a table. Each row represents one page. Columns present
statistical or status information for each page, and (where appropriate)
document totals. The pictur e below sh ows the d efault columns on the left
and four columns which a user has specified.

Move the cursor

onto the page’s
status icon to see
a thumbnail of the
page.

This shows the
number of
zones of each
type on the
page.

The current page is shown with a highlight. You can use Detail view for
page operations, as follows:

Jump to a page: Click the row of the desired page.
Reorder a page: Click the row of th e pag e y ou wan t to move and drag it

to the desired location. An arrow indicator on the left shows where the
page will be inserted. Pages are renumbered automatically.

Delete a page: Select the row of the page you want to delete and press the
Delete key.

Select multiple pages: Hold down the Shift key and click two page rows
to select all pages between and includi n g them. Hold down the Ctrl key
as you click rows to add pages to a selection one by one. Then you can
move or delete the selected pages as a group, or send them to
(re)recognition.

When multiple pages are being selected, the page set as current does not
change. All selected pages are highlighted.

Tip Get image size information by hovering the cursor over a thumbnail

or outside a zone on an original image. A popup text displays the image
size in pixels and the program’s unit of measurement. Image resolution is
also show n.

MANAGING DOCUMENTS 29