ScanSoft M118 - WorkCentre B/W Laser,M118i - WorkCentre B/W Laser,OmniPage SE User Manual
LEGAL NOTICES
Copyright © 2002 ScanSoft, Inc. All rights reserved.
The software described in this book is furnished under license and may be used or copied only
in accordance with the terms of such license.
I
MPORTANT NOT ICE
ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or
implied, including but not limited to the implied warranties of merchantability or fitness for a
particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied
warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft
reserves the right to revise this publication and to make changes from time to time in the
content hereof without obligation of ScanSoft to notify any person of such revision or
changes.
RADEMARKS AND CREDITS
T
ScanSoft, OmniPage, OmniPage SE, OmniPage Pro, PaperPort, Pagis, True Page and Direct
OCR are registered trademarks or tradem arks of Sc anSoft, Inc., in the United States and/or
other countries.
All other company names or product names referenced herein may be the trademarks of their
respective holders.
ScanSoft, Inc.
9 Centennial Drive
Peabody, MA 01960
U.S.A.
ScanSoft Belgium BVBA
Guldensporenpark 32
BE-9820 M erelbeke
Belgium
Part Number 58-281201-00A
C ONTENTS
1WELCOME 7
Using this Guide 8
Getting online Help 9
Online HTML Help 9
Context-Sensitive Help 9
Tech Notes 10
Glossary 10
OmniPage SE 10
1INSTALLATION AND SETUP 11
System requirements 12
Installing OmniPage SE 13
Setting up your scanner with OmniPage SE 14
How to start the program 16
Registering your software 17
New features in OmniPage Pro 12 17
OmniPage SE and OmniPage Pro 12 19
2INTRODUCTION 21
What is optical character recognition 22
OmniPage SE’s OCR capabilities 22
Documents in OmniPage SE 23
Basic processing steps 23
The OmniPage Desktop 24
The Menu bar 25
OmniPage SE User’s Guide iii
The Toolbars 25
The Image Panel 26
The Text Editor 26
The OmniPage Toolbox 27
Managing documents 28
Thumbnails 28
Document Manager 29
Customizing Document Man ager columns 30
Deleting pages from a document 30
Printing a document 31
Closing a document 31
OmniPage Documents 31
Why save to OPD 32
How to save to OPD 32
Settings 33
3PROCESSING DOCUMENTS 35
Quick Start Guide 36
Loading and recognizing sample image files 36
Scanning and recognizing a single page 36
Processing overview 38
Automatic processing 40
Stopping and restarting automatic processing 41
Manual processing 42
Combined processing 43
Processing with the OCR W izard 45
Processing from other applications 46
How to set up Direct OCR 47
How to use Direct OCR 47
How to use OmniPage SE with PaperPort 48
Processing with Schedule OCR 49
iv Contents
Defining the source of page images 50
Input from image files 50
Input from scanner 51
Scanning with an ADF 52
Scanning without an ADF 53
Describing the layout of the document 53
Zones and backgrounds 55
Automatic zoning 55
Manual zoning 56
Zone types and properties 57
Working with zones 59
Table grids in the image 61
Using zone templates 63
4PROOFING AND EDITING 65
The editor display and v iews 66
Proofreading OCR resul ts 67
Verifying text 68
User dictionaries 70
Training 71
Manual training 71
IntelliTrain 72
Training files 73
Text and image editing 74
On-the-fly editing 76
Reading text aloud 77
5SAVING AND EXPORTING 79
Saving original images 80
Saving recognition results 81
Saving a document as you work 82
OmniPage SE User’s Guide v
Selecting a formatting level 83
Selecting advanced saving options 84
Saving to PDF 86
Copying pages to Clipboard 86
Sending pages by mail 87
6TECHNICAL INFORMATION 89
Troubleshooting 90
Solutions to try first 90
Testing OmniPage SE 91
Increasing memory resources 92
Increasing disk space 92
Text does not get recognized properly 93
Problems with fax recognition 94
System or performance problems during OCR 94
ODMA support 95
Advanced features in Schedule OCR 95
Supported file types 96
File types for opening and saving images 96
File types for saving recognition results 97
Uninstalling the software 98
vi Contents
Welcome
Welcome to OmniPage® SE, and thank you for using our software! The
following documentation has been provided to help you get started and
give you an overview of the program.
This User’s Guide
This guide introduces you to using OmniPage SE (Special Edition). It
includes installation and setup instructions, a description of the
program’s commands and working areas, task-oriented instructions, ways
to customize and control processing, and technical information. The
guide is presented in PDF format, allowing you to use hyperlink jumps
on cross-references and other navigation tools in your PDF viewer.
Online Help
OmniPage SE’s online Help contains information on features, settings,
and procedures. The online Help is provided as HTML help, and has
been designed for quick and easy information retrieval. Comprehensive
context-sensitive help aims to provide just enough assistance to let you
keep working without delay. See “Getting online Help” on page 9.
Readme File
The Readme file contains last-minute information about the software.
Please read it before using OmniPage SE. To open this HTML file,
choose Readme in the OmniPage SE Installer or afterwards in the Help
menu.
Scanning and other information
ScanSoft’s web site at www.scansoft.com provides timely information on
the program. The Scanner Guide contains up-dated information about
supported scanners and related issues; ScanSoft tests the 25 most widely
used scanner models. Access ScanSoft’s web site from the OmniPage SE
Installer or afterwards from the Help menu.
OmniPage SE User’s Guide 7
Using this Guide
This guide is written with the assumption that you know how to work in
the Microsoft Windows environment. Please refer to your Windows
documentatio n if you have questions about how to use di alog boxes,
menu commands, scroll bars, drag and drop functionality, shortcut
menus, and so on.
We also assume you are familiar with your scanner and its supporting
software, and that the scanner is installed and working correctly before it
is setup with OmniPage SE. Please refe r to the scanner’s own
documentation as necessary.
The following conventions are used in this guide:
Bold Introduces new term s and presents sub-headings .
Italic Names topics in the online Help system.
Presents longer option texts in dialog boxes.
Non-serif
Presents file names: sample.tif
A note presents an item of additional information.
A tip presents i de as for using pro gr am features to
accomplish specific tasks.
This icon denotes a difference between this Special
Edition of OmniPage and OmniPage Pro 12.
(See “OmniPage SE” on page 10.)
8 Welcome
Getting online Help
In addition to using this guide, you can use OmniPage SE’s online Help
to learn about features, sett ings, and pro cedures. On line H elp is av aila ble
after you install O mniPage SE.
Online HTML Help
Open Omn iPage SE’s online Help at its top level by choosing Help
Topics at the top of the Help menu. This allows you to see topics
arranged in a Table of Contents, search an alphabetical list of keywords
or make full-text searches through the topics. Other items in the Help
menu provide access to useful topi cs or web pages.
Pres s F1 as y o u ar e wor kin g wit h the pr o gram to see an online help topic
relating to the current screen area, dialog box or warning message.
Context-Sensitive Help
You can get concise on-th e-s p ot information in a popup win dow about a
particular OmniP age SE menu item, too lbar button, scr een area or dialog
box, in the following ways:
Click the Help tool in the Standard toolbar to get the help icon. Click
this on any item on the desktop outside a dialog box or warni n g message.
Press Shift + F1 to get the same help icon. Use Shift + F1 to get contextsensitive h elp for shortcut menu items.
Click the question mark button in the upper right corner of a dialog box
and then click an item in the dialog box to see the popup window.
Some dialog boxes or war ning messages have their o wn H elp button, or a
help text. Click the button or the text to get information on the dialog or
message box.
Click anywhere to remove a context-sensitive popup Help window.
OmniPage SE User’s Guide 9
Tech Notes
Commonly reported issues using OmniPage® are presented on
ScanSoft’s web site at www.scansoft.com. Web pages may also offer
assistance on the installation process and troubleshooting.
Glossary
This guide does not include a glossary. The online Help has a
comprehensive glossar y, with its own alpha be tical inde x and a table of
contents. Please consult it if you want to find the meaning of a term used
in this gu ide or in the program.
OmniPage SE
This is a special edition of the world-r enowned OmniPage Pro® software.
It has been developed for distribution by selected scanner manufacturers
and contains a subset of the features of OmniPage Pro 12. The Guide
and online Help describe the features of the full product, using an SE
icon to document the differences between the two.
10 Welcome
If you find the addition al features of the pr ofessional pr oduct would be of
benefit to you, you can use online facilities to upgrade your OmniPage
Special Edition 2.0 to the latest OmniPage Pro.
See “OmniPage SE and OmniPage Pro 12” on page 19.
Chapter 1
Installation and setup
This chapter provides information on installing and starting OmniPage
SE. It presents the following topics:
X System requirements
X Installing OmniPage SE
X Setting up your scanner with OmniPage SE
X How to start the program
X Registering your software
X New features in OmniPage Pro 12
X OmniPage SE and OmniPage Pro 12
OmniPage SE User’s Guide 11
System requirements
You need the following minimum system r equi r eme nts to inst all and run
OmniPage SE 2.0:
X A computer with a Pentium or higher processor
X Microsoft Windows 98 (from second edition), Windows Me,
Windows NT 4.0 (with at least Service Pack 6), Windows 2000
or Windows XP
X 64MB of memory (RAM), 128MB recommended
X 90MB of free hard disk space for the application files plus 5MB
working space duri ng installation
X 5MB for Microsoft Installer (MSI) if not present (This is present
as part of the operating system in Windows Me, Windows 2000
and Windows XP)
X SVGA monitor with 256 colors, but preferably 16-bit color
(called High Colo r in W indo ws 2000 a nd M edi um Color in XP)
and 800 x 600 pixel resolution
X Windows-compatible pointing device
X CD-ROM drive for installation
X A compatible scanner with its own scanner driver software, if you
plan to scan documents. Please see the Scanner Guide at
ScanSoft’s web site (www.scansoft.com) for a list of supported
scanners.
Performance and speed will be enhanced if your computer’s processor, memory,
and available disk space exceed minimum requirements.
12 Install ation and setup
Installing OmniPage SE
OmniPage SE’s installation program takes you through installation with
instructions on every screen.
Before installing OmniPage SE:
X Close all other applications, especially anti-virus programs.
X Log into your computer with administrator privileges if you are
installing on Windows NT, 2000 or XP.
X If you have previous ScanS oft OCR softwar e on y our system, t he
installer will ask for your consent to uninstall that software first.
W To install OmniPage SE:
1. Insert OmniPage SE’s CD-ROM in the CD-ROM drive. The
installation program should start automatically. If i t does not start,
locate your CD-ROM drive in Windows Explorer and double-click
Autorun.exe program at the top-level of the CD-ROM.
the
Chapter 1
2. Choose a language to use during installation. This language will be
used for the Text-to-Speech system and as the program’s interface
language. The program interface language is used for displays such as
menu items, dialog boxes, warning messages and so on. You can
change the interface language later from within OmniPage SE, but
your choice at installation time determines which Text-to-Speech
system will be installe d with the program. References to the Text-toSpeech facility do not apply to OmniPage SE.
3. Follow the instructions on each screen to install the software. All files
needed for scanning are copied automatically during installation.
Sometimes uninstalling and then reinstalling OmniPage SE will solve a problem.
See “Uninstalling the software” on page 98.
In OmniPage Pro 12, Text-to-Speech is available for English (British and US),
French, German, Italian, Portuguese and Spanish. Thi s is not available in
OmniPage SE. See “Reading text aloud” on page 77.
Installing OmniPage SE 13
Setting up your scanner with OmniPage SE
All files needed for scanner setup and support are copied automatically
during the program’s installation. Before using OmniPage SE for
scanning, your scanner should be installed with its own scanner driver
software and tested for correct functionality. Scanner driver software is
not included with OmniPage SE.
Scanner installa tion and setup are done through the Scanner Wizard.
You can start this yourself, as described below. Otherwise, the Scanner
Wizard appears when you first attempt to perform scanning.
Please follow these steps to use the Scanner Wizar d to setup your scanner
with OmniPage SE:
X Choose StartProgramsScanSoft OmniPage SE 2.0
Scanner Wizard
or click the Setup button in the Scanner panel of the Options
dialog box.
or choose a scan setting in the Get Page drop-down list in the
OmniPage Toolbox and click the Get Page button.
14 Install ation and setup
The Scanner Set up Wiza rd s tarts. The fi rst panel appears o nly on
first setup when called from inside O m niPage SE.
X Choose ‘Select scanner or digital camera’, then click Next. You
see a list of all detected TWAIN scanner drivers, with the system
default scanner selected.
X Click once to select the driver of the scanner you want to use.
Click ‘Other drivers...’ if you need to browse for a driver. Select
‘Configure Advanced Settings’ for an extra panel if you want
your scanner’s own interface to be hidden during scanning or to
modify the image transfer method. Click on Next.
X Choose Yes to test your scanner configuration, then click Next.
The wizard will now test the connection from the computer to
your scanner. When completed, click on Next.
X Insert a test page into your scanner. The wizard is now prepared
to do a basic scan using your scanner manufacturer’s software.
Click on Next. Your scanner’s native user-interface will appear.
Chapter 1
X Click on Scan to begin the sample scan.
X If necessary, cli ck on Inverse Image… or Missing Image… and
make the appropriate selections.
X Once the image appears correctly in the window, click on Next.
X Select the item that most appropriately describes your scanner,
then click on Next.
X Click on Next to proceed to page size.
X The page sizes that the Scanner Wizard believes your scanner to
support are listed in the window. To make any changes to the
page sizes, click on Advanced, make the changes and then click
on Next.
X Insert a page with text but no pictures into your scanner. Click
on Next to begin a scan in black-and-white mode.
X If necessary, cli ck on Inverse Image… or Missing Image… and
make the appropriate selections.
X Once the image appears correctly in the window, click on Next.
X If you have a color scanner, insert a color photograph or a page
with a color picture into your scanner. Click on Next to begin a
scan in color mode. If necessary, click on Inverse Image… or
Missing Image… and make the appropriate selections. Once the
image appears correctly in the window, click on Next. If yo ur
scanner cannot scan in color, skip this step.
X Insert a photograph or a page containing a picture into your
scanner. Click on Next to begin a scan in grayscale mode. If
necessary, cli ck on Inverse Image… or Missing Image… and
make the appropriate selections. Once the image appears
correctly in the window, click on Next.
X You have successfully configured your scanner to work with
OmniPage SE! Click on Finish.
To change the scanner settings at a later time, or to set up a different
scanner, reopen the Scanner Setup Wizard from the Windows Start
menu or from the Scanner panel of the Options dialog box. To test and
repair an improperly functioning scanner, open the Scanner Setup
Wizard from the Windows Start menu and select ‘Test scanner or digital
camera’ in the first panel, then work throug h the procedure de scribed
above.
Setting up your scanner with OmniPage SE 15
How to start the program
To start OmniPage SE do one of the following:
X Click Start in the Windows taskbar and choose Programs
ScanSoft OmniPage SE 2.0OmniPage SE 2.0.
X Double-click the OmniPage SE icon in the program’s
installation folder or on the Windows desktop if yo u placed it
there.
X Double-click an OmniPage Document (OPD) icon or file name;
the clicked document is loaded into the program. See
“OmniPage Documents” on page31.
On opening, OmniPage SE’s title screen is displayed and then its
desktop. See “The OmniPage Desktop” on page 24. It provides an
introduction to the program’s main working areas.
There are several ways of running the program with a limited interface:
X Use the Schedule OCR p ro gram. Click Start in the Windows
taskbar and choose ProgramsScanSoft OmniPage Pro 12.0
Schedule OCR. See “Processing with Schedule OCR” on
page 49. This feature is not available with OmniPage SE.
16 Install ation and setup
X Click Acquire Text from the File menu of an application
registered with the Direct OCR™ facility. See “How to set up
Direct OCR” on page 47.
X Right-click an image file icon or file name for a shortcut menu.
Select a sub-menu item from ‘Convert To...’ to define a target.
X Use OmniPage SE with ScanSoft’s PaperPort
®
or Pagis®
document management products, to add OCR services. See
“How to use OmniPage SE with PaperPort” on page48.
Chapter 1
Registering your software
ScanSoft’s registration Wizard runs at the end of installation. We provide
an easy electronic form that can be completed in less tha n f ive minutes.
When the form is filled, and you click Send the program will search an
Internet connection to immediat ely perform the registration online.
If you did not register the software during installation, you will be
periodically in vited to register later. You can go to www.scansoft.com to
register online. Click on Support and from the main support screen
choose Register on the left-hand column.
For a statement on the use of your registration data, please see ScanSoft’s
Privacy Poli cy.
New features in OmniPage Pro 12
The OmniPage® product family is augmented by OmniPage Pro 12 and
OmniPage SE. This section lists enhancements introduced in the
professional product OmniPage Pro 12. Some of these are in Om niPage
SE, as detailed in the next section. New features in OmniPage Pro 12
compared to OmniPage Pro 11 are:
X Dramatic increase in accuracy
Improved synergy between recognition engines, support fo r
professional dicti onaries and the abi lity to train cha racters chose n
by the user bo ost accuracy to ne w levels.
X Streamlined interface
Automatic and manual processing are now driven directly from
the OmniPage Toolbox without separate toolbars. See page 27.
Thumbnails now display in the Image Panel; choose to see the
current page, thumbnails or both. See page 28. The previous
Detail view becomes the Document Manager and includes a
Note column for comments and searchable keywords.
X New zoning concepts
On-the-fly zoning allows zone changes to be processed
immediately without having to re-recognize the whole page. See
Registering your software 17
page 76. Page backgrounds are defined as process (auto-zone) or
ignore, so all zoning instructions appear on the page and can be
saved to zone templates. See page 55. Irregular zones can be
drawn and zones split and joined more simply, without the need
for separate tools. See page 59.
X Better p roofing and verify ing
The Proofing dialog box now shows suspect words in a wider
context. A dynamic verifier can stay open as text is being
checked, with the image display and window tracking t he editing
position. See page 67.
X Formatting levels for display and saving
There are three formatting levels for Text Editor display. See
page 66. The output formatti ng level is now chosen at expor t
time; the choices depend on the specified file type. An export
choice ‘Flowing Page’ is an improved version of the previous
‘Retain Flowing C olumns’ view. It preserves page layout without
boxes and frames whenever possible, so text can flow between
columns. See page 83.
X Superior page analysis
The transfer of table formatting has improved, in particular the
detection of tables without gridlines in original pages. Web and
e-mail addresses can be detected and transferred to the Text
Editor; hyperlinks can be inserted. Reading order can now be
viewed and changed after recognition in the Text Editor’s
True Page
X Improved PDF handling
®
view. See from page 74.
OmniPage Pro 12 searches background text in PDFs it opens, to
deliver higher recognition accuracy. A new file type ‘PDF Edited’
allows good format retention on pages that were modified in the
Text Editor after recognition.
X Advanced saving options
A wider range of saving opti ons is offered fo r each output file
type. User-defined output file types can be created with
customized settings. See page84. If your edition of OmniPage
Pro 12 includes the new saving formats XML and eBook, see
page 97.
18 Install ation and setup
Chapter 1
OmniPage SE and OmniPage Pro 12
This list documents features that are not incorporated in OmniPage SE,
but can become available by upgrading to OmniPage Pro 12:
X Significant improvement in recognition accuracy
X Access to training, IntelliTrain and training files
X Ability to open and read the contents of PDF files
X Ability to save recognized documents to PDF format
X Support for two-page scanning to scan books more easily
X Flowing page output formatting level for superior page retention
X Schedule OCR for auto-processing OCR jobs at defined times
X Handling TIFF LZW and GIF image files for input and output
X Export to the eBook and XML formats
X Support for WYSIWYG HTML 4.0 output
X Language support rises from about 50 to over a hundred
X Access to professional legal and medical dictionaries in some
languages
X Access to ScanSoft’s RealSpeak text-to-speech software, allowing
recognized texts to be read aloud.
To upgrade please click on www.scansoft.com
OmniPage SE and OmniPage Pro 12 19
20 Install ation and setup
Chapter 2
Introduction
You probably use your computer for business correspondence, preparing
reports, handling data and an ever-increasing number of other uses. The
challenge is that, in spite of the digital revolution, certain sources of
information still circulate in printed, paper form and cannot be used
immediately in a computer.
For example, if you want to incorporate information from a magazine
article in a report you are preparing, you somehow have to get the text
from the article into your computer. Painstakingly retyping the article is
not an appealing solution.
This chapter introduces you to the solution: optical character recognition
(OCR). It describes how OmniPage SE uses OCR techno logy to
transform text from scanned pages or image files into editable text fo r use
in your favorite computer applications.
We present the following topics:
X What is optical cha racter recognition
• Documents in OmniPage SE
• Basic processing steps
X The OmniPage Desktop
X Managing documents
X OmniPage Documents
X Settings
OmniPage SE User’s Guide 21
What is optical character recognition
Optical character recognition is the process of extracting text from an
image. This image can result from scanning a paper document or
opening an electronic image file.
characters; they have many tiny dots (pixels) that together form character
shapes. These present a picture of the text on a page.
During OCR, OmniPa ge SE analyzes the character shapes in an image
and defines solutions to produce editable text. After OCR, you can save
the resulting text to a variety of word-processing, desktop publishing or
spreadsheet applications.
OmniPage SE’s OCR capabiliti es
In addition to text recognition, OmniPage SE can retain the following
elements of a document through the OCR process.
Graphics
Photos, lo gos, and drawings are ex amples of graphics.
Images do not have editable text
Text formatting
Font types, sizes and styles (such as bold, italic and underline s
) are
examples of character format ting. I ndents, ta bs, margin s and line spac ing
are examples of paragraph formatting.
Page form atting
Column structure, table formats, and placement o f graphics an d headings
are examples of page formatting.
The graphics, text an d page formatting elements that OmniPage SE
retains are dete rmined by the settings you select. Refe r to the Settings
Guidelines in the online Help for more information about selecting
settings.
OmniPage SE only recognizes machine-generated characters such as offset or laserprinted or typewritten text. However, it can retain handwritten text, such as a
signature, as a graphic.
22 Introduction
Chapter 2
Documents in OmniPage SE
OmniPage SE handles documents one at a time. When you acquire your
first image (from scanner or from file) a new document is started. Further
acquired images are added to the same document, until you save and
close it.
A document in OmniPage SE consists of one image for each document
page. After you perform OCR, the document will also contain recognized
text, displayed in the Text Editor, possibly along with graphics and
tables. See “The OmniPage Desktop” on page 24.
Basic processing steps
There are two main ways of handling documents: with automatic
processing or manual p rocessing. See “Automatic processing” on page 40
and “Manual process ing ” on page 42. The basic steps for both processing
methods are broadly the same:
1. Bring a set of images into OmniPage SE.
You can scan a paper document wi th or without an Automatic
Document Feeder (ADF) or load one or more image files. The
resulting images can appear as thumbnails in the Image Panel along
with the image of the first page entered. The document pages are
summarized in the Document Manager. See “Defining the source of
page images” on page 50.
2. Perform OCR to generate editable text.
During OCR, OmniPage SE creates zones around elements on the
page that will be processed, and then interprets text characters or
graphics in each zone. Manual and template zoning are also possible.
After OCR, you can check and correct errors in the document using
the OCR Proofreader and edit the document in the Text Editor.
3. Export the document to the desired location.
You can save your document to a specified file name and type, place
it on the Clipboard, or send it as a mail attachment. You can save it
as an OmniPage Document (OPD) as described later. You can save
the same document repeatedly to different destinations, different file
types, with different settings and levels of formatting. See “Saving
and exporting” on page 79.
What is optical character recognition 23
Standard toolbar
The OmniPage Desktop
The OmniP a ge Des ktop h as a titl e bar and a m enu bar alo ng the to p and
a status bar along the bottom. It has three main working areas, separated
by splitters: the Document Manager, the Image Panel and the Text
Editor. Each has close, maximize and restore buttons top right. The
Image Panel has an Image toolbar and the Text Editor has a Formatting
toolbar.
OmniPage
Toolbox
Thumbnails show a
picture of each page
in the document.
The current page
has an “eye” icon.
This page has been
recognized.
Image toolbar
Page navigation
buttons
Buttons to show or hide the
Document Manager, Text
Editor and the Image
Panel’s thumbnails and
current page display. This
can also be done from the
View menu.
Drag these splitters to
resize the working areas.
Image Panel:
This is displaying the image of the current
page, together with its zones. The image
panel can display the current page,
thumbnails, or both.
Formatting toolbar
The Text Editor view
buttons offer three
formatting levels.
Text Editor:
This is displaying the
recognition results from the
current page in True Page
view.
24 Introduction
Chapter 2
We show the program with a three-page document. Page one is the
current page, which has been recognized and proofed. Page two has been
recognized but not proofed yet. Page three has been acquired and
manually zoned, but no t recognized yet. The icon s at the bottom of th e
thumbnail images show page status.
Status bar buttons let you show or hide the main screen areas and move
to other pages in the document. A right mouse click in any screen area
brings up a shortcut menu with the most useful commands for that area.
The Menu bar
For concise information on any menu item, click the context-sensitive
help button and then click a menu item. A popup text explains the
purpose of the menu item. Click anywhere to close the popup.
The Toolbars
Toolbar
Standard
Image
Formatting
Verifier
Reorder
The program has three main toolbars; all can be floated. Use the View
menu to show, hide or customize them. Context-sensitive help explains
the purpose of all tools. T wo further toolbars govern specific tasks.
Default
location
Horizontal under
Menu bar
Vertically to left of
current page image
Horizontal at top of
Text Editor
Hover the cursor over the verifier window
to see this floating toolbar.
Click the Ch ange readin g order tool. This
toolbar replaces the Formatting toolbar.
Other docking
locations
Any edge of the
OmniPage Desktop
Vertically to right of
current page image
None
Purpose
Performi ng basic program functions.
See page 31 and page 67.
Image, zoning an d table op er at i ons.
See page 55 and page 61.
Formatting recognized text in the
Text Editor. See page 74.
Controlling the location and appearance of the verifier. See page 68.
Modifyin g t he order of elements in
recognized pages. See page 74.
The OmniPage Desktop 25
The Image Panel
When this displays the current page i mage, the Imag e toolbar is avai lable.
All page images have a backgr ound va lue: process or ignore . Zones c an be
manually drawn on page images, or can be placed automatically after
recognition. There are five zone types: Process, Ignore, Text, Table,
Graphics. Areas inside process zones and on a process background
outside other zones have zones automatically drawn and their zone types
determined during processing. See “Zones and backgrounds” on pag e55.
If the current page image is hidden, the thumbnails appear in rows to
make the best use of the available space.
26 Introduction
The Text Editor
This displays recognition results in any of three formatting levels:
X No Formatting view (NF)
X Retain Fonts and Paragraphs view (RFP)
X True Page (TP)
True Page retains page layout using text, table and picture boxes, and
frames. It can display multicolumn areas, to show text blocks that can be
treated as flowing columns at export time.
True Page is also an export formatting level, along with Flowing Page
that retains page layout without boxes and frames. See “The editor
display and views” on page 66. OmniPage SE does not support Flowing
Page export.
Chapter 2
The OmniPage T oolbox
This Toolbox lets you drive the processing. By default it is located along
the top of the OmniPage Desktop, just above the working areas. It can be
floated and also be do cked along the bottom of the desktop.
Start button Get Page button Perform OCR button Export Results button
Get Pages
drop-down list
Layout Description
drop-down list
Export Results
drop-down list
Automatic processing is started, and can be stopped and re- s tarted with
the Start (1-2-3) button. See “Automatic processing” on page 40.
Manual processing allows you to process docu ments page-by-page and
step-by-step. Start each step with the three large buttons: the Get Page
button (1), the Perform OCR button (2) and the Export Results button
(3). See “Manual processing” on page 42.
You can switch between automatic and manual processing any time the
program is not busy with processing. That means you can switch between
them while you are wor k ing within a doc ument. You can au tomatically
process some pages, then add more pages with manual processing. After
processing a stack of pages automatically, you c an inspect t he results and
then go back to reprocess certain pages manually. This procedure is
described in chapter 3. See “Combined processing” on page 43.
The OCR Wizard is designed for new users. See “Processing with the
OCR Wizard” on page45. If you have a document open when you start
the OCR Wizard, the document will be closed after a prompting to save
it. When you have used the OCR Wizard to process and save a
document, it remains in the program and can be further processed
(adding more pages, re-recognizing pages etc.) with either manual or
automatic proc e ssing.
The OmniPage Desktop 27
Managing documents
Document management can be done by thumbnails in the Image Panel
or by the Document Manager, situated along the bottom of the
OmniPage Desktop. Both summarize the pages in the document and are
synchronized. Our pictures show these with the same seven-page
document. Pa ges 1 and 2 ar e sel ected and page 4 is the current page, that
is, the one shown in the Image Panel. Page status is shown as follows:
Page Status Icon Page image has been...
1 Acquired a cq ui re d but has not yet been recogn ized.
2 Recognized
3
4 Modified
5
6 Pending
7 Saved recognized and sav ed at le as t on ce.
Recognized,
Proofed
Modified,
proofed
recogniz ed, but not proofread, or proofing
was interrupted on the page.
recognized, and pr oo fing has reached the
end of the page.
recognized with a t leas t o ne editing or formatting change ma de i n t he Text Editor.
recognized, edited in the Text Editor, and
proofing has reached the end of the page.
acquired , m aybe recognized; some zo ne
changes are stored but not yet processed .
Thumbnails
These present a se t of numbere d thumbnail images, one for e ach page in th e
document. Scroll to see pages as necessary. The current page has an ‘eye’
icon. You can select multiple pages in the document; these have a
distinctive appearance. Use thumbnails for page operations, as follows:
Jump to a page: Click the thumbnail of the desired page.
Reorder a pa ge: Click the thumbn ail of the page y ou want to move and
drag it above the desired page number. Pages are renumbered
automatically.
Delete a page: Select the thumbnail of the page you want to delete and
press the Delete key.
Select multiple pages: Hold down the Shift key and click two
thumbnails to select all pages between and including them. Hold down
28 Introduction
Move the
cursor onto the
page’s status
icon to see a
thumbnail of
the page.
Chapter 2
the Ctrl key as you click thumbnails to add pages to a selection one by
one. Then you can move or delete the selected pages as a group, or send
them to (re)recognition. You can also export selected pages.
Get information on an input image by hovering the cursor over its thumbnail (so
long as ToolTips are enabled). A popup text displays the image size in pixels and
the program’s unit of measurement. Image resolution is also shown.
Document Manager
This provides an overview of your document with a table. Each row
represents one page. Columns prese nt stati stical or st atus infor mation for
each page, and (where appropriate) document totals. The picture shows
columns that a user has specified.
Enter comments
or searchable
keywords here.
The current page is shown with an ‘eye’ icon. You can use the Document
Manager for page operations, as follows:
Jump to a page: Click the leftmost part of the page row or double click
anywhere in its row.
Reorder a page: Click the row of th e pag e you wan t to move and drag it
to the desired location. An indicator on the left shows where the page will
be inserted. Pages are renumbered automatically.
Delete a page: Sel e ct the row of the page you want to delete and press
the Delete key.
Select multiple pages: Hold down the Shift key and click two page rows
to select all pages between and includi ng them. Hold down the Ctrl ke y
as you click rows to add pages to a selection one by one. Then you can
move or delete the selected pages as a group, or send them to
(re)recognition. You can also export selected pages.
Managing documents 29
When multiple pages are being selected, the page set as current does not
change. All selected pages are highlighted.
Customizing Document Manager columns
You can specify which columns of information you want to see in the
Document Manager. Click Customize Columns... in the View menu for
the following dialog box:
This item is
highlighted.
Click a checkbox
to select the item.
Image sizes are
expressed in
pixels.
Highlight an
item and use
these arrows to
change the
order of
columns.
Define a width for
the highlighted
item.
Define which columns should appear, their widths, and column order.
The topic Customizing Document Manager columns in online Help
clarifies what is presented in each column. You can change column
widths easily in the Document Manager; just drag the column dividers in
the title bar.
Deleting pages from a document
Page del eti ons must be conf irmed and can be undo ne. Delete t he curr ent
page only with the item Delete C urr ent P age in the Edit menu. Del ete all
selected pages in the Document Manager or from the thumbnails by
pressing the Delete key or using the shortcut menu command Clear.
30 Introduction
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