ScanSoft Dragon NaturallySpeaking 7 User Manual

USER’S GUIDE

March 2003. Version 7. Professional, Medical, and Legal, Solution Series, Preferred, Standard, and Essentials editions.

This material may not include some last-minute technical changes and/or revisions to the software. Changes are periodically made to the information provided here. Future versions of this material will incorporate these changes.

ScanSoft, Inc. has patents or pending patent applications covering the subject matter contained in this document. The furnishing of this document does not give you any license to such patents. This software is protected under the following patents, among others: 5,027,406; 5,168,548 5,202,952; 5,231,670; 5,388,183; 5,428,707; 5,465,318; 5,526,463; 5,680,511; 5,715,367; 5,754,972; 5,765,132; 5,794,189; 5,799,279; 5,818,423; 5,822,730; 5,850,627; 5,890,181; 5,909,666; 5,915,236; 5,920,836; 5,920,837; 5,949,886; 5,960,394; 5,970,448; 5,970,460; 5,983,179; 6,029,124; 6,058,366; 6,064,959; 6,073,097; 6,088,671; 6,092,043; 6,092,044; 6,101,468; 6,125,342; 6,125,347; 6,138,098; 6,151,575; 6,163,768; 6,167,377; 6,212,498; 6,260,013; 6,292,779; 6,349,282; 6,424,943; and 6,456,972.

No part of this manual or software may be reproduced in any form or by any means, including, without limitation, electronic or mechanical, such as photocopying or recording, or by any information storage and retrieval systems, without the express written consent of ScanSoft, Inc. Specifications are subject to change without notice.

ScanSoft, the ScanSoft logo, the Dragon logo, Dragon NaturallySpeaking, NaturallySpeaking, NaturallyMobile, RealSpeak, Nothing But Speech (NBS), Natural Language Technology, Select-and-Say, MouseGrid, and Vocabulary Editor are registered trademarks or trademarks of ScanSoft, Inc. in the United States or other countries. All other names and trademarks referenced herein are trademarks of ScanSoft or their respective owners. Designations used by third-party manufacturers and sellers to distinguish their products may be claimed as trademarks by those third-parties.

Pentium is a registered trademark of Intel Corporation. Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated. Corel and WordPerfect are registered trademarks of Corel Corporation. Lotus and Lotus Notes are registered trademarks of Lotus Development Corporation. Microsoft, Outlook, Windows, Windows NT, Visual Basic, and PowerPoint are trademarks or registered trademarks of Microsoft

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Contents

CHAPTER 1 Introduction 1

About this guide 2 What’s new in Version 7? 3 What should I expect from Dragon NaturallySpeaking? 4

CHAPTER 2 Installation and Training 5

System requirements 5 Plugging in the microphone 6 Installing the software 7 Creating a new user 9 Setting up your microphone 11 Training a new user 13 Adapting to your writing style 15

CHAPTER 3 Starting to Dictate 17

Starting Dragon NaturallySpeaking 17 Turning on the microphone 17 Starting to dictate 18 Getting Help 21 Troubleshooting 22 The DragonBar 23 Using QuickStart 25

CHAPTER 4 Working on your Desktop 27

Programs, documents and folders 27 Switching between open windows 28 Opening and closing menus 28 Selecting buttons, tabs, and options 29 Selecting icons on the desktop 30 Resizing and closing windows 31 Scrolling in windows and list boxes 31 Opening lists and making selections 32 Pressing keyboard keys 32 Moving the mouse pointer and clicking the mouse 36

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Contents

CHAPTER 5 Correcting and Editing 41

Correcting mistakes 41 Selecting text by voice 45 Moving around in a document 48 Copying, cutting, and pasting text 50 Deleting text 50 Spelling as you dictate 52 Playing back your dictation (Preferred and higher) 53 Using text-to-speech 57

CHAPTER 6 Formatting 61

Capitalizing text 61 Formatting text 64

CHAPTER 7 Working with Applications 67

Working with e-mail 67 Working with Microsoft Internet Explorer 70 Working with Microsoft Word 76 Working with Microsoft Excel (Preferred and higher) 80

CHAPTER 8 Dictating Names, Numbers, Punctuation & Special

Characters 83

Dictating numbers 83 Punctuation 91 Dictating hyphenated words 93 Dictating compound words 94 Dictating names 95 Dictating abbreviations and acronyms 96 Dictating e-mail and Web addresses 96 Dictating special characters 97 Switching Recognition Modes 101

CHAPTER 9 Using the Command Browser 103

Supported Applications 103 Starting the Command Browser 104 Finding specific commands 105 Training commands 108 Working with Custom Commands (Preferred and higher) 109

CHAPTER 10 Improving Accuracy 115

The Accuracy Center 115 Tools to improve your acoustics 116 Tools to Manage Commands 118

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Tools to improve your vocabulary 118 Training a word or command 129 Using the Performance Assistant 130

CHAPTER 11 Managing Users 131

Creating a new user 131 Opening a user 132 Renaming a user 133 Deleting a user 133 Backing up and restoring a user 134 Importing and exporting users 136

CHAPTER 12 Using Portable Recorders (Preferred and higher) 137

Installing recorder software 138 Creating a user adapted to your recorded speech 140 Dictating into your recorder 144 Transcribing recorded dictation 145 Correcting mistakes 151 Using the Dragon NaturallyMobile recorder as a microphone 151

CHAPTER 13 Automate Your Work (Preferred and higher) 153

Viewing and editing commands 154 Creating new commands 154 Deleting custom commands 159 Importing and exporting commands 160 Changing the command group and availability 160

CHAPTER 14 Customizing Dragon NaturallySpeaking 161

Correction options 161 Startup/Shutdown options 163 View options 165 Hot key options 166 Miscellaneous options 169 Formatting options 170

APPENDIX Commands List 173

INDEX 207

Dragon NaturallySpeaking User’s Guide

CHAPTER

Introduction

ragon NaturallySpeaking lets you talk to your computer instead of typing. As you talk, your words are transcribed onto your screen and into your documents

or e-mail messages.

Talking to a computer while it types what you say is called dictating. You can dictate into Microsoft organizers, and virtually any other program in which you normally type.

You can use Dragon NaturallySpeaking to:

■ Compose letters, memos, and send e-mail messages. You can cut and paste

inside your documents as well as revise and format text. Just think about what you want to say, and then say it into the microphone.

Word, Corel® WordPerfect®, e-mail programs, personal information

■ Enter data into forms or spreadsheets. Most people can dictate numbers faster

than they can type. Using Dragon NaturallySpeaking Professional or higher editions, you can create custom voice commands to let you move from field to field on your form by voice.

■ Work on the Web. You can search the Web, access information, and navigate

Web pages by speaking URLs and links.

■ Start programs and open menus.

■ Use handheld recorders to dictate while you are away from your computer.

Dragon NaturallySpeaking can then transcribe what you said. (Available in Preferred and higher editions.)

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Introduction

About this guide

This guide covers all editions of Dragon NaturallySpeakingNaturallySpeaking. This includes:

■ Essentials

■ Standard

■ Preferred

■ Professional

■ Professional Solution Series

Most of the information presented in this guide is applicable to all the editions. Differences between the editions is noted in the text.

Conventions used in this guide

1 This guide contains many examples of words and phrases you can say when

using Dragon NaturallySpeaking. These examples appear in italics with quotation marks, for example: “Format That Bold.”

2 Some procedures also include sample text for you to dictate. Sample text

appears in a different typeface, with punctuation in square brackets. For example:

US/Canada: When talking to a computer [comma] try to say every word clearly without trailing off at the end of a sentence [period]

Other Dialects: When talking to a computer [comma] try to say every word clearly without trailing off at the end of a sentence [full stop]

3 This guide applies to the five English dialects that ship with Dragon

NaturallySpeaking:

■ US English

■ UK English

■ Australian English

■ Indian English

■ Southeast Asian English

US English uses US spelling, punctuation, and time and currency formats. We recommend US English for Canadian users since this dialect formats numbers (including times, telephone numbers, and currency) in North American formats.

All other dialects use UK spelling, punctuation, and time and currency formats (some number settings depend on your Windows Regional Settings). Where

Dragon NaturallySpeaking User’s Guide

Introduction

multiple dialects are used in dictation examples, those dialects appear in a different font style. For example:

You can also correct a longer phrase by saying “Correct [text] Through [text]” (

Canada

) or “Correct [text] To [text]” (Other Dialects).

4 This guide uses US spelling and punctuation for consistency.

5 This guide also includes tips and notes to help you use the software more

effectively. Tips and notes appear like this:

TIP

If you pause correctly, but Dragon NaturallySpeaking still types a command as dictation, you

can force it to recognize what you say as a command by holding down the CTRL key.

NOTE

a number. If you dictate words, the results will be unpredictable. However, you can still navigate menus and switch between programs by voice when Numbers Mode is on.

With Numbers Mode on, Dragon NaturallySpeaking tries to interpret everything you say as

What’s new in Version 7?

Dragon NaturallySpeaking Version 7 includes the following new features:

■ New Performance Center

The Performance Center guides you through troubleshooting and performance optimization to be sure you're getting the most out of Dragon NaturallySpeaking.

US/

■ Improved Command Browser

The new Command Browser gives you more flexibility when creating and managing your custom commands. The Command Browser is available in all editions, but functionality varies by edition.

■ Improved Text and Graphics Commands (Available only in Professional and

higher editions) Text and Graphics commands can now optionally match text to the font of the document you're creating or include special formatting and bitmaps, allowing you maximum flexibility.

■ Support for Additional Input Devices

Dragon NaturallySpeaking Version 7 now supports certified Pocket PC devices as well as additional digital handheld recorders, array microphones and cordless microphones.

■ RealSpeak V2 (Available only in Preferred and higher editions)

Dragon NaturallySpeaking Version 7 now includes ScanSoft's RealSpeak V2.

■ Full Support for More Applications:

■ Outlook Express: Dragon NaturallySpeaking automatically learns the

contact names in your Outlook Express address book. (Available only in Standard and higher editions)

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Introduction

■ AOL 6, 7 and 8: Full Natural Language Command support.

■ WordPerfect 10: Full compatibility and Natural Language Command

support (Available only in Standard and higher editions)

■ Microsoft Excel (Available only in Preferred and higher editions)

■ Microsoft Access (Available only in Preferred and higher editions)

■ Natural Punctuation (Available only in Standard and higher editions)

You can have Dragon NaturallySpeaking automatically insert periods and commas in dictated text.

■ Support for network installations and maintenance (Available only in

Professional and higher editions) Dragon NaturallySpeaking is available with an MSI file for network installations, and has been certified for SMS and Active Directory Services environments. (Available only in Professional and higher editions)

■ Ability to automatically launch NaturallySpeaking at system startup time.

■ Vocabulary Optimizer (Available only in Standard and higher editions)

The Vocabulary Optimizer examines e-mail and documents to analyze sentence structure and word use frequency, and then adjusts the recognition engine to match your writing patterns.

What should I expect from Dragon NaturallySpeaking?

One reason to use Dragon NaturallySpeaking is to do your writing more quickly; creating letters, reports, and other documents by voice. Another is to reduce the stress associated with keyboarding. Or maybe you just like the idea of being able to lean back in your chair, put your feet up on the desk, and still get work done.

Dragon NaturallySpeaking is good for all these reasons, but making it work well requires some effort from you. Dragon NaturallySpeaking learns about your voice and pronunciation as you use it. When you use words the program doesn’t know, it will misrecognize them. By correcting your mistakes, you help Dragon NaturallySpeaking

Do I still need my keyboard and mouse?

Although you can use Dragon NaturallySpeaking to do almost everything on your computer by voice, some things are still easier to do by mouse or keyboard.

If using a mouse and keyboard is an option for you, try experimenting with using your voice and using your hands for different tasks, to see what works best. If using a mouse and keyboard is not an option, see “Working on your Desktop” on page 27.

improve its ability to recognize your way of speaking.

Dragon NaturallySpeaking User’s Guide

CHAPTER

Installation and Training

his chapter describes how to install, set up, and train Dragon Naturally Speaking.

System requirements

To run Dragon NaturallySpeaking, your system must meet the following requirements:

■ Intel

Pentium® III 500MHz or greater (or equivalent AMDTM processor)

NOTE

500MHz.

Dragon NaturallySpeaking will not install on machine with a processor of less than

■

128 MB RAM for Essentials, Standard, and Preferred editions 256 MB RAM for Professional edition and Solution series.

■ 300 MB free hard disk space for a typical installation; 700 MB for a full

installation.

■ Microsoft

Pack 6 or higher, Windows

■ 16-bit Creative

set to 16bit, 11KHz for Audio Recording

■ Microsoft

www.microsoft.com.

■ CD-ROM drive (8x or faster) required for installation.

■ ScanSoft-approved noise-canceling headset microphone (included)

■ Speakers - optional for playback of recorded speech and text-to-speech

features. (Available only in Preferred and higher editions)

Windows® ME, Windows® 98SE, Windows® NT 4.0 with Service

2000, or Windows® XP.

Labs Sound Blaster®, or compatible sound card capable of and

Internet Explorer® 5 or higher (free download available at

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Installation and Training

Multiple users on one computer

Dragon NaturallySpeaking is licensed on a “per individual” basis. You are permitted to install the software on more than one computer (for example, on a desktop and a laptop computer, or on a work computer and a home computer), although you may not use the software concurrently on more than one computer, and you are permitted to create multiple voice profiles, so long as each voice profile is for you. If someone else desires to create or use another voice profile, however, that person must purchase a separate license for Dragon NaturallySpeaking. Volume license agreements are available.

Plugging in the microphone

To use Dragon NaturallySpeaking, you will need to plug in your microphone.

1 Insert the microphone plug into the MIC input jack of your sound card.

Microphones and sound cards vary, but the microphone jack is usually red and has a picture of a microphone. If your sound card does not have a MIC jack, use the LINE IN jack.

If you are not sure how to plug in your microphone, consult the documentation that came with your computer. Note the following:

Also, if you have a USB or array microphone (supported in Preferred and higher editions), follow the instructions that came with it instead of this description.

2 Insert the headphone plug into the LINE OUT jack on your sound card. If your

sound card does not have a LINE OUT jack, use the SPEAKER or HEADPHONE jack.

NOTE

recorded speech instead of your headphones.

If you already have speakers for your computer, you can also use these to playback

Dragon NaturallySpeaking User’s Guide

Installation and Training

Installing the software

Before installing Dragon NaturallySpeaking:

■ Close all open applications.

■ Turn off or disable any antivirus software; installation can sometimes trigger a

false virus report.

NOTE

Windows or use the software after installation. This also applies for an upgrade installation.

You must have Administrator rights to install or uninstall Dragon NaturallySpeaking on

NT, Windows 2000 and Windows XP. Administrator rights are not required to create a user

Upgrading from a previous version

Upgrading from Version 5: You can upgrade your English users from any edition of Dragon NaturallySpeaking Version 5 to Version 7. The installation automatically migrates your english Version 5 user files and vocabularies to Version 7. If you upgraded from:

■ Version 5 English, the Version 5 English software will no longer be

functional.

■ A non-English or multilingual Version 5, the software will remain fully

functional, but the english Version 5 users will no longer be available in Version 5. Your non-English users files will not be upgraded and will still be available.

Upgrading from Version 6: You can upgrade from any edition of Dragon NaturallySpeaking Version 6 to Version 7. When upgrading from Version 6, you can choose to automatically migrate your V6 user files and vocabularies to Version 7. Once V7 is installed, Version 6 will no longer be functional.

To install Dragon NaturallySpeaking:

1 Insert the Dragon NaturallySpeaking CD into your CD-ROM drive.

If the installation does not start automatically, use the Windows Explorer to find and double-click setup.exe on your CD-ROM drive.

Follow the on-screen instructions during installation.

2 Provide your customer information, including the serial number supplied with

your NaturallySpeaking installation information.

3 Choose your destination location. If there are no previous version of Dragon

NaturallySpeaking on your system, the default directory is:

Dragon NaturallySpeaking User’s Guide

Installation and Training

C:\Program Files\ScanSoft\NaturallySpeaking

If you have Version 5 or 6 on your system, Version 7 will install to the previous version’s directory.

4 Choose your Setup Type (Preferred and higher editions)

Most users in the US should choose “Typical Installation” and click Next. This installs Dragon NaturallySpeaking with the US (American) English user files. To install non-US English user files, choose “Custom Installation” and follow the instructions below. Pick Custom Installation if you want to have more control over which components to install.

NOTE

Custom installation, you can install them later by running the Setup program again and choosing Modify.

If you decide not to install some Dragon NaturallySpeaking components by selecting a

Installing non-US user files (Preferred and higher)

To install user files for UK (British) English, Australian English, Indian English, or Southeast Asian English, choose “Custom Installation” from the setup screen and click Next.

Select the user file for the dialect you want and click Next to continue installation.

The user files for each region contain both spellings and pronunciations specific to that region. All users who wish to dictate US English spellings—including users with accents—should install the US (American) English user files.

Dragon NaturallySpeaking User’s Guide

Installation and Training

5 (Upgrade only) If you are upgrading from Version 5 or 6, the Version 7

installation prompts you to upgrade your users. You may be prompted later to re-train some of your existing users.

6 Continue following the on-screen instructions. The setup program will copy

the files for Dragon NaturallySpeaking to your computer.

7 When prompted, make sure to register your copy of Dragon NaturallySpeaking.

Once registered, we can notify you of product updates and other offers.

8 At the end of the installation, you can enable the Dragon NaturallySpeaking

QuickStart option. By enabling Quickstart, NaturallySpeaking launches at system startup time and adds the NaturallySpeaking Quickstart icon to the Windows task bar. For more information on the QuickStart option, see “Using QuickStart” on page 25.

9 Click Finish to complete the installation. The program may ask you to reboot

your computer.

Creating a new user

When you launch the software for the first time, the New User Wizard starts and leads you through creating a new user. For example:

NOTE

you upgraded multiple users, NaturallySpeaking displays the Open User dialog box.

Dragon NaturallySpeaking User’s Guide

If you upgraded a single user from a previous version, NaturallySpeaking loads that user. If

Installation and Training

Creating a user

1 To create a user, you must type a name in the Your Name field. The software

automatically picks the best speech model and vocabulary settings for your system. For more information, see “About vocabularies and languages” below.

2 Select your dictation source. If you are using a USB microphone or another type

of input device, choose the appropriate option from the “Dictation source” drop-down list.

3 Click Next to continue.

About vocabularies and languages

Languages

Some editions of Dragon NaturallySpeaking version 7 let you to create and train users in multiple languages. If you have purchased an edition with support for more than one language, you can add additional languages by choosing "Custom Install" during Setup. For Professional and higher editions, if you didn't select additional languages during Setup, you can also select an additional language when you create a new user. In this instance, you will need the Dragon NaturallySpeaking CD to install the language files before you can create the user.

Vocabular y

Dragon NaturallySpeaking uses a vocabulary to recognize words correctly based not only on the sound of the words, but on their context.

The Vocabulary list is available only if your edition and language let you choose among different types of vocabularies. Check the list to see the available choices.

Vocabular y size

When you create a set of user files, Dragon NaturallySpeaking recommends the vocabulary that best fits your computer's speed and memory. For most users, this recommendation should be followed.

Depending on your edition, you may see an Advanced button. Experienced users may want to click the Advanced button to specify a different vocabulary size:

■ Medium: for computers with 128 MB of RAM.

■ Large: for computers with more than 256 MB of RAM.

■ Empty Dictation: a vocabulary with a language model but without any words.

Empty Dictation is designed for experienced users or re-sellers who want to create highly specialized vocabularies. (Professional and higher editions)

Dragon NaturallySpeaking User’s Guide

Installation and Training

Speech Model

Dragon NaturallySpeaking uses the speech model to adapt to your voice during training. When you create a set of user files, Dragon NaturallySpeaking recommends the speech model that best fits your computer's speed and memory. Depending on your edition, you may see an Advanced button. Experienced users can use the Advanced dialog box to choose between different speech models. See the online help for more information.

Setting up your microphone

Click Next to have the New User Wizard lead you through setting up your microphone.

Positioning your microphone

The New User Wizard first explains how to position your microphone:

Once you have correctly positioned the microphone, click Next to continue.

Position the microphone

Positioning the microphone is important. If the microphone is out of place, Dragon NaturallySpeaking may not be able to hear you clearly and may make more mistakes.

Consistent position is also important. Make sure that you position the microphone the same way each time you use Dragon NaturallySpeaking.

Dragon NaturallySpeaking User’s Guide

Installation and Training

Using a headset microphone

■ Position the microphone about a half-inch (approximately the width of your

thumb) from your mouth and a little off to the side. The microphone should not touch your mouth, but it can be almost touching your lips.

■ If you need to move the microphone out of the way, you can lift the "boom" up

and over your head, rather than bending it out of position or removing the headset.

Using a handheld microphone (Preferred and higher)

■ Hold the microphone one to three inches from your mouth and a little off to the

side.

■ If the volume display on the DragonBar turns red, try holding the microphone

slightly farther from your mouth.

Using an array microphone (Professional and higher)

■ Position the array between 18 and 30 inches from and pointed at your mouth.

■ Avoid blocking the path between your mouth and the array, for example by

holding a book or paper in front of your face.

■ Avoid having any source of noise or signal other than your voice directly facing

the array within at least 15 feet.

Check your volume

When the “Adjust Your Microphone: Volume Check” screen appears, click the “Start Volume Check” button and then read aloud the text displayed in the box.

When the program beeps to indicate it has finished checking the volume, click Next.

Sound quality check

When the “Adjust Your Microphone: Quality Check” screen appears, click “Start Quality Check” and then read aloud the text displayed in the box.

The program beeps when it has finished evaluating the sound quality of your system. If Dragon NaturallySpeaking displays “PASSED,” click the Next button to continue.

Dragon NaturallySpeaking User’s Guide

Installation and Training

Training a new user

You must now train Dragon NaturallySpeaking to recognize your voice.

NOTE

(Preferred and higher)” on page 137.

A yellow arrow shows you where to start reading. To take breaks while you're training the program, click Pause.

For more information on training a mobile user, see “Using Portable Recorders

To advance through the first two screens, you must say the sentences without pausing. For the rest of the screens, it's okay to pause in the middle of a sentence.

When the words change color, it means the computer has heard and recognized them. If you keep reading the same words, and the computer still doesn't get it, just click Skip. Otherwise, click Next to continue.

Dragon NaturallySpeaking User’s Guide

Installation and Training

Choose a text to read aloud and click OK.

You only need to read for about five minutes to train NaturallySpeaking to recognize your voice.

You can take breaks during this training by clicking Pause. Don't worry if you make mistakes or laugh. You should try to read exactly what you see on the screen, but it's okay if you read something incorrectly. The computer will either ignore the mistake or display the yellow arrow so you read the text again.

The progress bar shows how much text you have left to dictate.

NOTE

During training, dictating punctuation is not necessary.

When you’ve read enough, the New User Wizard displays a congratulations message. When you click OK, NaturallySpeaking starts adapting to your voice.

Dragon NaturallySpeaking User’s Guide

Installation and Training

Adapting to your writing style

After adapting to your voice, the New User Wizard prompts you to adapt Dragon NaturallySpeaking to your writing style.

Dragon NaturallySpeaking can analyze your writing style to increase your overall recognition accuracy during dictation. This tool scans documents in your My Documents directory. These documents include Microsoft Word, Corel WordPerfect, text and rich text files (.rtf).

Adapting to your writing style can add 5 to 30 minutes to user training. Make sure all other programs are closed when you run this step.

NOTE

this part of User creation, select "Skip this step" rather than Cancel.

Click Start to continue. While scanning your system, the New User Wizard displays its status. When NaturallySpeaking is done adapting to your writing style, click Next.

You are now ready to dictate.

Though we recommend that you run this part of the New User Wizard, if you plan to skip

Dragon NaturallySpeaking User’s Guide

Installation and Training

Dragon NaturallySpeaking User’s Guide

CHAPTER

Starting to Dictate

ow that you’ve installed your software and completed training, you’re ready to dictate your first sentence.

Starting Dragon NaturallySpeaking

If Dragon NaturallySpeaking is not already running, you can start it by:

■ Double-clicking the Dragon NaturallySpeaking icon:

■ Selecting Programs>Dragon NaturallySpeaking from the Start menu.

■ Right-clicking the QuickStart taskbar tray icon and selecting Start

NaturallySpeaking, if the QuickStart option is enabled. For more information on using the QuickStart option, see “Using QuickStart” on page 25.

Turning on the microphone

Before you can dictate, you need to turn on the microphone. You turn on the microphone by:

■ Clicking the microphone icon on the DragonBar. You can click this icon again

to turn it off.

Microphone

■ Pressing the plus (+) key on the numeric keypad to turn the microphone on,

and then press it again to turn the microphone off.

■ Clicking the microphone icon in the Windows task bar.

Dragon NaturallySpeaking User’s Guide

Starting to Dictate

The button and the volume meter on the DragonBar change to show if the microphone is off or on.

Shows that the microphone is off

Shows that the microphone is on

NOTE

Once the microphone is off, you cannot turn it on again by voice.

Sleeping and waking up

To make Dragon NaturallySpeaking stop listening temporarily:

1 Say "Go to Sleep" or "Stop Listening."

Dragon NaturallySpeaking ignores everything except the "Wake Up" or "Listen To Me" commands.

2 To reactivate the microphone, say "Wake Up" or "Listen To Me."

You can also press the numeric (+) key to turn on the microphone.

Starting to dictate

To begin dictating, start a word processor (such as Microsoft® Word or Corel® WordPerfect the start of the new document.

) and begin a new document. Make sure your text insertion point is at

DragonPad

You can use the DragonPad, a simple word processor included with Dragon NaturallySpeaking. To open the DragonPad, from the Tools menu on the DragonBar, click DragonPad.

TIP

Remember to click in the window you want to talk to before you speak.

Start talking. As you talk, text displays in the Results box while Dragon NaturallySpeaking figures out what you said. The Results box is a small yellow window that appears on-screen as you dictate. For example:

The words in the Results box may change as the program considers different interpretations of what it heard.

Dragon NaturallySpeaking User’s Guide

Starting to Dictate

The Results box displays a line that changes from yellow to green as you speak, indicating the volume of your dictation.

NOTE

displays a bold blue border.

When Dragon NaturallySpeaking recognizes what you said as a command, the Results box

You can also anchor the Results box permanently in one place. From the Tools menu of the DragonBar, click Options, then click the View tab and enable the Anchor option.

Don’t worry about mistakes at this point; Dragon NaturallySpeaking improves as you use it.

Using Natural Punctuation

Dragon NaturallySpeaking can automatically add periods and commas at the appropriate places in your dictation without you having to explicitly speak that punctuation. The Natural Punctuation feature can be useful in helping you get used to dictation by focusing on what you are saying rather than how your speech is punctuated.

Natural Punctuation inserts only periods and commas. You have to dictate other punctuation marks. Even with Natural Punctuation turned on, you can still dictate periods and commas. As you become more adept at dictation and want more control over where punctuation appears, you may want to explicitly dictate all your punctuation.

NOTE

"autopunctuation off" or by selecting Options from the Tools menu of the DragonBar and clicking "Automatically add commas and periods" on the Formatting tab.

You can turn Natural Punctuation on and off by voice by saying "autopunctuation on" and

For more information on Natural Punctuation see “Using Natural Punctuation” on page 91.

Dragon NaturallySpeaking User’s Guide

Starting to Dictate

Dictating punctuation

You can dictate punctuation at any time while you are using Dragon NaturallySpeaking, even when Natural Punctuation is enabled.

Use the following list as a guide to dictating the most common punctuation marks. (For a complete list of punctuation, see page 194.)

TO ENT E R SAY (US/Canada) SAY (Other Dialects)

, comma comma . period full stop ! exclamation point or

exclamation mark

? question mark question mark

- hyphen hyphen : colon colon

Starting new lines and paragraph

While you are dictating, you can use the following commands to duplicate the action of pressing the Enter key once (to add a new line) or twice (to add a new paragraph).

TO SAY

Add a new line "New Line" Add a new paragraph "New Paragraph"

Saying "New Paragraph" presses the Enter key twice and capitalizes the next word you dictate.

Tips for dictating text

■ To erase the last thing you said, say "Scratch That."

exclamation mark

■ You can repeat "Scratch That" to undo a sequence of phrases.

■ To undo the effects of a command, say "Undo That." If “Undo That” fails to

undo an action, try repeating the command until you completely undo the operation.

■ To stop a recognition in progress (and turn the microphone off), click the small

red button inside the Results box.

■ You can change the very last phrase you spoke by saying "Bold That," "Cap

That," "Correct That," and so on; you do not have to select the text first.

■ To remove a trailing space after a word, you can say "Delete Previous

Character."

■ You can create a spoken form for words you prefer not to say aloud. For

example, you can create a command that types "Snookums" whenever you say "Mary's nickname."

Dragon NaturallySpeaking User’s Guide

Starting to Dictate

■ To clear (deselect) your last selection, say "Unselect That."

For information on correcting any mistakes, see Chapter 5, “Correcting and Editing.”

Printing and saving your dictated text

Printing

From the File menu of your word processor, use the mouse to choose Print. Or say “Click File,” pause, and say “Print.” You can also simply say, “Print Document” or “Print File” if the Natural Language Commands are enabled. See “Startup/ Shutdown options” on page 163. Also see “Using the Command Browser” on page

103.

Saving

From the File menu, choose Save. You can also say “Click File” and then say “Save.” Remember, you have to pause between the “Click File” and the “Save” commands to have Dragon NaturallySpeaking recognize them as two separate commands. If the Natural Language Commands have been enabled, you can say “Save Document.”

Getting Help

To access the online Help for Dragon NaturallySpeaking, click the Help menu on the DragonBar and choose Help Topics. Alternately, you can say “Give Me Help.” You can print individual Help topics with the Print button in the Help window. To open the online Help links, just say their names. The links will be displayed next to the application window and will give you examples of the most common commands that work in the application you are currently using.

“What Can I Say?”

Saying “What Can I Say?” will bring up the Sample Commands window. The Sample Command window displays a small selection of useful commands that Dragon NaturallySpeaking recognizes for the current context, whether it is a particular program you are using or the Windows desktop.

Additional commands are also summarized in the Commands List Appendix on page 173.

To open the Sample Command Window

Choose Sample Commands from the Help menu on the DragonBar or say “What can I say”. The Sample Commands window opens, displaying a selection of commands

next to the window you are working in.

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Starting to Dictate

The contents of the Sample Commands window change depending upon what application is currently active.

For example, when you switch between Microsoft Word and Microsoft Outlook, the contents of the Sample Commands window changes accordingly

If you want to see additional commands that are available to you, click Command Browser at the top of the Sample Commands window. The Command Browser is described in more detail on page 103.

Notes

■ A list of Global commands (available everywhere) appears if there are no sample

commands available for a specific program.

■ Commands marked with an asterisk (*) are available only if the Enable Natural

Language Commands check box is selected on the Startup/Shutdown tab of the Options dialog box.

Tutorial

To start the Tutorial, choose Tutorial from the Help menu on the DragonBar. The Tutorial includes a number of lessons covering the basics of Dragon NaturallySpeaking.

Troubleshooting

If you are having problems using Dragon NaturallySpeaking, or if you are getting unexpected results, please refer to the “Resolving Problems” and “Tips” section of the online help.

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Starting to Dictate

The DragonBar

The DragonBar gives you access to Dragon NaturallySpeaking functions and features.

Change

position

Microphone Menus Status Ex

The Sound menu and the Extras toolbar is available only in Preferred and higher editions.

Microphone button and volume display

When the microphone is on, the Volume Display shows the sound level. Yellow means silence or that your speaking too softly, green means you are speaking at a proper level, and red means you are speaking to loudly.

Volume display

Extras toolbar (Preferred and higher edition)

If present in your edition, you can click the Extras button on the far right of the DragonBar to open the Extras toolbar. The Extras toolbar displays buttons for handheld recorder transcription and playing back your dictation.

Start Playback Skip ForwardStop Playback

Correction

Clicking the Correction button opens the Correction menu to teach the computer what you said. See chapter 4, “Correcting and Editing.”

Transcribe

Use this button to transcribe your speech from a handheld recorder. See chapter 15, “Using Portable Recorders (Preferred and higher).”

Start Playback, Fast Playback, and Stop Playback

When you select text and click the Start Playback button, you hear a recording of your dictation. A yellow arrow displays on your screen during playback, following what you said. Click the Fast Playback button to play the recording at a faster speed. Click the Start Playback button to return to a normal speed. Click the Stop Playback button to stop the recorded speech playback.

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Fast Playback Skip Back Transcribe

Starting to Dictate

Skip Back and Skip Forward

Use these buttons to skip backward or forward one utterance. To Dragon NaturallySpeaking, an utterance is a group of words said together without pausing. The Extras menu items can be displayed in the main DragonBar. See “View options” on page 165.

Changing the DragonBar position

To change the position of the DragonBar, click the Dragon icon at the far left of the DragonBar. A menu displays which lets you move the DragonBar as follows:

SELECT... TO...

Docked to Top mode (default) lock the DragonBar to the top of the screen Docked to Bottom mode lock the DragonBar to the bottom of the screen Floating mode freely position the DragonBar Cling mode make the DragonBar appear just above the window

into which you are dictating.

Tray Icon Only mode hide the DragonBar completely and only display

the Microphone icon in the Windows task bar.

NOTE

hidden DragonBar reappear, right-click on the small microphone in the lower right corner of the screen. From the menu that appears, click Restore Previous DragonBar Mode.

You can also hide the DragonBar by saying “Switch to Tray Icon Only Mode.” To make a

Controlling Dragon NaturallySpeaking with voice commands

You can operate Dragon NaturallySpeaking with voice commands. For example, to show the Extras toolbar, say “Show Extras Bar.” For a list of other voice commands that control Dragon NaturallySpeaking, see “Controlling the DragonBar” in the Appendix, page 174.

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Using QuickStart

The NaturallySpeaking QuickStart taskbar tray icon gives you quick access to Dragon NaturallySpeaking and recent users. Right-clicking the QuickStart icon displays the QuickStart menu. For example:

NOTE

This option is installed at the end of Dragon NaturallySpeaking Setup process.

Enabling QuickStart

By enabling QuickStart, NaturallySpeaking launches automatically at system startup time and adds the NaturallySpeaking icon to the Windows taskbar.

There are two ways to enable QuickStart:

■ During installation. The final installation screen includes the option to enable

QuickStart.

■ From the Options dialog box. From the Tools menu on the DragonBar, click

options and then click the Startup/Shutdown tab. To enable QuickStart, select “Launch in QuickStart mode on Windows startup.” See page 26 for more information.

You must re-start Windows for the QuickStart option to take effect.

Shutting off QuickStart

To permanently disable QuickStart, de-select it from the Startup/Shutdown tab of the Options dialog box. You must re-start Windows for this option to take effect.

Temporarily Disabling QuickStart

To temporarily disable QuickStart, right-click the QuickStart taskbar tray icon and select “Exit NaturallySpeaking QuickStart.” This removes the QuickStart taskbar tray icon from the Windows taskbar. When you re-start Windows, the QuickStart taskbar tray icon re-displays. You can also re-start QuickStart without restarting Windows by selecting Start->Programs->Startup->Dragon NaturallySpeaking.

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Using QuickStart

You access QuickStart by right-clicking the QuickStart taskbar tray icon. This displays the QuickStart menu.

SELECT... TO...

Start NaturallySpeaking Start NaturallySpeaking

Open User… Display the Open User dialog box. Once you select (or

Open Recent User Open a menu listing your most recently loaded users. Help Open the Help menu Close DragonBar Unload all users and closes the DragonBar

If you have only one user defined, NaturallySpeaking opens with that user loaded. If you have more than one user, the Open User dialog box displays and NaturallySpeaking starts once you select a user to load.

create) a user, NaturallySpeaking starts.

Exit NaturallySpeaking QuickStart

Remove the QuickStart taskbar tray icon from the Windows taskbar and closes NaturallySpeaking if it is currently running. You must re-start Windows to re-start the QuickStart feature.

If the QuickStart icon becomes unavailable for any reason, you can always start the program from the Windows Start Menu.

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CHAPTER

Working on your Desktop

his chapter describes how to control almost everything on your computer with Dragon NaturallySpeaking voice commands.

NOTE

order to be able to use most of the voice commands described in this chapter. If you are using Microsoft installed on your system and an error message will appear. However, pressing keys by voice (page

32), and moving the mouse by voice (page 36) will work regardless of what Microsoft Service Pack you have.

If you are using Microsoft® Windows NT® version 4, you will need Service Pack 6 or later in

Windows NT® 4 with a Service Pack lower than 6, then you will not have Active Accessibility

Programs, documents and folders

Using voice commands, you can start programs and open documents and folders that appear in your Start menu or desktop.

You can’t start Dragon NaturallySpeaking by voice. However, you can automatically start Dragon NaturallySpeaking in sleep mode whenever you start Windows. See “Startup/Shutdown options” on page 163 for more information.

Starting a program

To start a program from the Start menu, say “Start” and then the name of the program exactly as it appears on the menu or submenu of the Start menu. You can also say the name displayed below the icon on your desktop.

Windows NT®

For example, to start Microsoft

Opening documents and folders from the Start menu

To open a document or folder from the Start menu, say “Start” and then the name of the document or folder exactly as it appears on the menu.

For example, to open a document named sales.doc, you could say “Start Sales dot

doc.” To open a document named journal.wpd, you could say “Start journal dot w p d.”

Dragon NaturallySpeaking User’s Guide

Internet Explorer®, say “Start Internet Explorer.”

Working on your Desktop

To open a document or folder from your Windows® desktop, just say “Start” and then the name below the icon. For example, to open a folder named “Projects,” say

“Start Projects.”

Say “Start Projects”

Switching between open windows

You can switch between the windows you have open by saying “Switch to” and then say the name of the program or document window exactly as it appears in the title bar.

For example, if Microsoft

Word® is running, you can switch to it by saying “Switch to

Microsoft word.”

You can also switch between open windows by saying “Switch to Previous Window” (same as pressing ALT+TAB) and “Switch to Next Window” (same as pressing

ALT+SHIFT+TAB).

SAY THIS TO

Switch to Next Window Switch to the next application. Switch to Previous Window Switch to the previous application. Switch to Microsoft Word Make Microsoft Switch to (name of

application)

Switch to the open application you specify. Say the name of the application as it appears in the title bar of the application window.

Opening and closing menus

You can activate any menu by saying the menu name.

Word the active application.

To open a menu:

1 Open a program window (for example, Microsoft® Word) and make it active.

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Working on your Desktop

Say the name of the menu you want to open (for example, say “File”). If the command does not work, try saying “Click” and then the name of the menu you want to open (for example, say “Click File”).

Say “File or “Click File”

Say “Save”

2 In this example, the File menu should open. If the command doesn’t work (for

example, if the word “click” is typed into your document), you may have paused in the middle of the command.

3 Say the name of a menu item to activate it (for example, say “Save”).

4 To close a menu, say “Cancel.”

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To open the Start menu, say “Click Start” or “Click Start Menu.”

NOTE

can make Dragon NaturallySpeaking recognize commands only when they are preceded by saying “Click.” To do this, select the “Require ‘Click’ to select menu or control” check box on the Miscellaneous tab of the Options dialog box, described on page 169.

If commands are often typed into your document instead of recognized as commands, you

Selecting buttons, tabs, and options

When Dragon NaturallySpeaking is running, you can select any button, check box, text box, or other dialog box option you see by saying it’s name. If that doesn’t work, say “Click” and then its name.

For example, to select a check box labeled “Toolbar,” say “Toolbar” or “Click Toolbar.” To clear the check box (deselect it), say its name again.

Say “Wrap to window” or “Click Wrap to window”

Dragon NaturallySpeaking User’s Guide

Say “Toolbar” or “Click Toolbar”

Working on your Desktop

You can select tabs by saying the name of the tab, alone or preceded by “Click.” In the dialog box pictured, you could say “Options” or “Click Options” to select the Options tab. You can also move between tabs by saying “Go to Next Tab” and “Go to

Previous Tab.”

NOTE

this happens, the following method of selecting items may work: say “Tab Key” repeatedly to move to the item you want, then say “Press Space Bar” to select it. See also “Moving the mouse pointer and clicking the mouse,” on page 36.

In some programs, you may not be able to select dialog box items by saying their names. If

Selecting icons on the desktop

You can use voice commands to select icons on the Windows® desktop.

To select an icon on the desktop:

1 Switch to the Windows® desktop. To do this by voice, minimize all open

applications and place the mouse pointer over the desktop icon. Say “Mouse Click” to make the desktop active.

2 Say the name of the icon (for example, “My Computer”). Dragon

NaturallySpeaking types the icon name and Windows

3 To select another icon, say “Move” and then the direction (up, down, left, right)

and number of icons (up to 20).

selects it.

For example, say “Move Right 1,” “Move Down 2,” or “Move Up 3.”

Say “My Computer” to select My Computer

Say “Move Right 1” to select My Briefcase

Say “Move Down 2” to select Recycle Bin

After you select an icon, you can say “Press Enter” to start or open it and “Press Shift F10” to display its menu (as if you right-clicked the icon with the mouse.)

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You can also use voice commands for these actions. See “Marking and dragging objects” on page 38.

Resizing and closing windows

To resize and close windows, say “Click” and then one of the following window commands:

SAY THIS TO

Click Minimize or Click Control Menu (pause) Minimize

Minimize the active window.

Click Maximize or Click Control Menu (pause) Maximize

Click Restore or Click Control Menu (pause) Restore

Click Close or Press ALT F4

Press CTRL F4 Close the active document, not the whole

Click Start Menu or Click Start or Press CTRL ESC

NOTE

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commands, you can open the Control menu by saying “Click Control Menu” and then say them.

“Click” is NOT optional for the Control menu commands.

If you have trouble getting Dragon NaturallySpeaking to recognize any of the window

Maximize the active window.

Restore window to previous size.

Close the active program.

program (works in many programs). Open the Windows® Start Menu.

Scrolling in windows and list boxes

You can scroll vertically in a window (for example, an online Help window) or list box by saying “Move Down” and “Move Up” and then a number of scroll bar arrow clicks (up to 20). For example, say “Move Down 4” or “Move Up 10.”

You can scroll horizontally by saying “Move Left” and “Move Right” and then a number of scroll bar arrow clicks (up to 20). For example, say “Move Left 10” or

“Move Right 5.”

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Opening lists and making selections

You can activate any list box by saying the list box name.

To open a list box:

1 Say the name of the list box you want to open.

2 Say "Show Choices," "Drop List," or "Open List." The list box opens to show all

the choices available in the list.

To make a selection from an open list

1 Say the full name of the selection.

2 Say "Move Down" or "Move Up" and the number of places your selection is from

the current selection.

Pressing keyboard keys

You can activate Windows® menus and controls by pressing keys. With Dragon NaturallySpeaking you can “press” any key on your keyboard by voice. You can press letters, numbers, modifier keys (

You can say “Press,” “Press Key,” or “Type”—all three voice commands work the same way.

NOTE

select the text by voice or mouse and delete it or say “Press Delete.”

Pressing letters

You can press any letter on your keyboard by saying “Press” and then the letter. When you’re pressing letters, you must say “Press” before each one. For example, to enter “txt,” say “Press t,” “Press x,” “Press t,” pausing between letters.

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more information.

“Scratch That” will not erase keystrokes dictated with the Press Key commands. You must

You can also spell words using Spell mode. See “Switching Recognition Modes” on page 101 for

SHIFT, CTRL, and ALT), and so on.

For similar-sounding letters (such as b, d, and v), you can use the International Communications Alphabet (page 178) to “spell” the letter keys, for example, “Press alpha” or “Press bravo” or say “Press d as in David,” and so on (you can also say “Press

Dragon NaturallySpeaking User’s Guide

Working on your Desktop

d for David,” and so on) as you would if you were spelling something to another

person over the phone.

SAY THEN

Press a

b any letter a–z or any international alphabet word alpha

through zulu a as in Albert/Alice/alpha b as in Bill/Buffalo/bravo c as in Cathy/Carl/Charlie d as in David/daughter/delta e as in Edgar/enter/echo f as in Frank/fancy/foxtrot g as in George/gopher/golf h as in Henry/helmet/hotel i as in Iris/Ireland/India j as in John/justice/Juliet k as in Karen/kitchen/kilo l as in Larry/lemon/lima m as in Mickey/magic/Mike n as in Nancy/nobody/November o as in Otto/over/Oscar p as in Paul/people/papa q as in Quentin/question/Quebec r as in Robert/Rachel/Romeo s as in Sam/Singapore/sierra t as in Terry/Tyler/tango u as in Ursula/unit/uniform v as in Valerie/visit/Victor w as in Wendy/wake/whiskey x as in Xavier/Xerxes/xray

NOTE

You can say “Press c” or “Press Charlie” but you cannot say “Press Cathy” or “Press Carl.”

Dragon NaturallySpeaking User’s Guide

y as in Yolanda/Yvonne/yankee z as in Zachary/zookeeper/zulu (you can also say “for” instead of “as in”)

Working on your Desktop

Capitalizing a letter

You can capitalize a letter by saying “Press Cap” and then the letter.

For example, to enter “28K” say “twenty eight” and then “Press Cap K” (or “Press Cap K for Karen”).

Pressing numbers

You can press numbers (0 to 9) by saying “Press” and then the number. For example, say “Press 8.”

Pressing key combinations

When you’re pressing keys, you can press any combination of the modifier keys (

SHIFT, CTRL, and ALT) at the same time as another key, such as a letter. For

example, you can say:

■ “Press Control Z” (undoes last action)

■ “Press Alt F” (opens File menu)

■ “Press Shift Tab” (moves backward through dialog box options)

NOTE

shortcut for restarting a computer).

Dragon NaturallySpeaking ignores the command “Press Control Alt Delete” (the keyboard

Pressing function and numeric keypad keys

To press a function key (F1 to F12), say “Press Function” and then the name of the key. For example, say “Press Function 1” to bring up the online Help.

To press the keys on the numeric keypad, say “Press Keypad” and then the name of the key. For example, you can say “Press Keypad Minus” to press the keyboard shortcut that opens the Correction Menu. See the complete list below:

SAY THEN

Press Keypad 1

Keypad 9 (you can say any number from 0 to 9) All Dialects: Keypad Point (.)

US/Canada: Keypad Period (.) Other Dialects: Keypad Full Stop (.)

Keypad Slash (/) Keypad Asterisk (*) Keypad Minus (-) (opens the Correction menu)

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SAY THEN

Keypad Plus (+) (turns the microphone on or off) Keypad Star (*) (opens the NaturallySpeaking menu on the

DragonBar)

Keypad Enter

NOTE

Lock” to turn Num Lock on.

Pressing other keys

Here’s a list of other keys you can press by voice:

SAY THEN

Press Up Arrow

Num Lock must be on for the “Press Keypad” commands to work. You can say “Press Num

Down Arrow Right Arrow Left Arrow Home Key End Key Page Up Page Down Insert Key Delete Key Control Key Shift Key Alt Key Print Screen Scroll Lock Pause Key Num Lock Caps Lock

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Moving the mouse pointer and clicking the mouse

Dragon NaturallySpeaking provides hands-free mouse control with MouseGrid and the mouse motion voice commands. You can use these features to position the mouse pointer anywhere on the screen, click the mouse buttons, and drag objects— all by voice.

Moving the mouse pointer with MouseGrid

You can position the mouse pointer anywhere on the screen by using MouseGrid. You can move the pointer relative to the full screen or the active window.

To use MouseGrid:

1 Say “MouseGrid” to place the MouseGrid over the full screen (as in this

example) or say “MouseGrid Window” to place it over the active window. For example:

Dragon NaturallySpeaking User’s Guide

Say “4” to place a smaller MouseGrid over grid square number 4.

Working on your Desktop

2 Say a grid number from 1 to 9 to position the pointer in that numbered area. In

this example, to position the pointer over the Recycle Bin, say “4.” A smaller MouseGrid will appear in the chosen grid square.

3 To zoom in over the desired area, say another grid number. In this example, say

“4” to place the pointer over the Recycle Bin icon.

4 Continue to say the respective grid number to zoom in until the mouse pointer

is over an icon or other object. You can use voice commands to click the mouse or mark and drag the object. See the following sections for instructions.

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You can undo the last MouseGrid action by saying “Undo That.”

To close MouseGrid, say “Cancel.”

Moving the pointer with the “Mouse” command

You can move the mouse pointer up, down, left, or right a short distance (a few millimeters) by using the mouse pointer commands.

You can combine moving the mouse pointer and clicking the mouse in a single voice command. For example, you can say “Mouse Up 3 Click” or “Mouse Right 2 Double Click.”

To move the pointer:

1 Say “Mouse” followed by the direction and number of times to move it (up to

10). For example, say “Mouse Up 5” or “Mouse Left 10.”

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2 When the pointer is over an icon or other object, you can use voice commands to

click the mouse or mark and drag the object.

Clicking the mouse

You can click, double-click, left-click, and right-click the mouse buttons by voice.

To click the mouse:

1 Position the mouse pointer over the object you want to select (for example, say

“MouseGrid 9 1” or “Mouse 2”).

2 Say “Mouse Click,” “Mouse Double Click,” “Mouse Left Click,” or “Mouse Right

Click.”

When an object is selected, you can mark and drag the object (as described in the next section).

Marking and dragging objects

You can mark an object and drag it to a different location by voice.

To mark and drag an object:

1 Position the mouse over the icon or object you want to drag and then say “Mark”

(for example, say “MouseGrid 9 1 Mark”).

2 Move the mouse pointer to where you want to drag the object and then say

“Drag” (for example, say “MouseGrid 6 3 Drag”).

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Instead of “Drag,” you can also say “Control Drag” and “Shift Drag” to drag while holding

down the CTRL or SHIFT key.

Moving the pointer with the mouse motion commands

In addition to the mouse movement methods described above, you can also move the mouse by using the mouse motion commands. Say, for example, “Move Mouse Right.” The mouse pointer will begin moving to the right and will keep moving until you say “Stop.”

Enabling the mouse motion commands

To use the mouse motion commands:

1 From the Tools menu on the DragonBar, choose Options and then the Startup/

Shutdown tab.

2 Select “Enable mouse motion commands” and click OK.

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3 Click the Speed button to choose how fast the mouse pointer moves when you

use a mouse motion command.

The mouse motion commands

Here is a summary of the available mouse motion commands.

SAY THEN A

DIRECTION

Move Mouse Mouse Move Drag Mouse Mouse Drag

Up Down Right Left Upper Left Lower Left Upper Right Lower Right

THEN A SPEED (OPTIONAL)

Fast Faster Much Faster Very Fast Slow Slower Much Slower Very Slow

While the mouse is moving, you can say any of the commands above. You can also say:

■ “Stop” or “Cancel” to stop the mouse from moving

■ “Up,” “Down,” “Left,” “Right,” “Upper Left,” “Lower Left,” “Upper Right,” or

“Lower Right” to change the direction in which the mouse is moving

■ “Faster,” “Much Faster,” Slower,” or “Much Slower” to change the speed at which

the mouse is moving

■ “Click,” “Double Click, “Right Click,” or “Left Click” to click the mouse buttons

■ “Go to Sleep,” “Stop Listening,” or “Microphone Off” to turn the microphone off

To specify which mouse button (left, right, or center) is being held down during mouse drags or if you want the

SHIFT, CTRL, or ALT key held down during the

mouse drag, use one of these commands before saying one of the drag commands in the table above:

■ Left

■ Middle (requires a three-button mouse)

■ Right

■ Shift

■ Control

■ Alt

■ Right Shift

■ Right Control

■ Right Alt

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For example, to drag with the SHIFT key held down, you could say “Shift Mouse Drag Up.” To drag with the right

ALT key held down (the ALT key on the right side of the

keyboard), you could say “Right Alt Drag Mouse Upper Left.”

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CHAPTER

Correcting and Editing

hen Dragon NaturallySpeaking types the wrong words, you should correct these mistakes. By giving the program the right word, you actually teach the

program not to make the same mistakes again.

Correcting mistakes requires some extra effort, but it saves you time in the long run by making Dragon NaturallySpeaking more accurate. You’ll probably need to correct mistakes often when you first start dictating, and then less frequently as the program learns from your corrections.

Make it a habit to correct mistakes to continue to improve the accuracy of the program. Make sure you save your speech files when prompted, to preserve the adjustments the program makes.

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You must select a word before typing over it. Using the backspace key and retyping (or saying “Scratch That”) will not enable the software to learn from corrections and improve recognition accuracy. For accuracy to improve, you must first select text and then correct it or overwrite it with the words you said.Mrs.

Correcting mistakes

There are a number of ways you can correct the misrecognitions in a document. The following techniques describe the most basic methods, but you can combine these techniques in any manner that suits your working style.

Correcting text with the keyboard

1 Move the insertion point to the beginning of the dictation you want to correct.

2 Press the Correction hot key to display the Correction menu. By default, this is

the minus (-) key on the numeric keypad. You can change the hot key assignment on the Hot keys tab of the Options dialog box. You can also click the Correction button on the Extras toolbar of the DragonBar.

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Correcting and Editing

3 If one of the alternatives is correct, press the Down Arrow key to highlight that

choice and then press Enter to accept it. If no alternative is correct, just type or say the correct text.

4 Continue until all the text is correct.

Correcting text using voice commands

1 Say "Select" or “Correct” and the text that is incorrect, the Correction menu

appears with a number of alternatives.

■If one alternative is correct, say "Choose" and the number of that alternative.

■If none of the alternatives is correct, say "Spell That," spell the correct word or

words into the Spell dialog box, and then say "OK."

Selecting a large amount of text or an entire document and then saying “Spell That” can produce unpredictable results.

2 Verify that the correct text appears in the document in place of the

misrecognized text and continue to the next misrecognition.

Correcting text while playing back dictation (Preferred and higher editions)

1 Move the insertion point to the beginning of the dictation you want to correct.

2 Click Play That Back on the Sound menu of the DragonBar or click the Start

Playback button on the Extras toolbar. You can also say, “Play that back”.

3 When the playback of your dictation reaches a recognition error, press the

correction hot key. By default, this is the minus (-) key on the numeric keypad.

4 If one of the alternatives is correct, press the Down Arrow key to highlight that

choice and then press Enter to accept it. If no alternative is correct, just type or say the correct text and press the Correction hot key again. Playback will continue automatically from the point where you stopped.

5 Continue until all the text is correct.

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Correcting and Editing

Using the Correction menu

The Correction menu shows Dragon NaturallySpeaking’s best guess of the alternatives to the words you dictated and selected.

In the following example, Dragon NaturallySpeaking heard the word “quick” as “clinic.”

Say “Choose 2” to replace “clinic” with “quick.”

You can also say “Spell That” to spell a word or “Cap That” to capitalize it.

In this example, you would choose the correct word from the Correction menu by saying “Choose” and the number next to your choice.

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You can change the number of choices displayed to you. In the Options dialog box, click the Correction tab and increase the number in “Show no more than n choices.” If you want to display your choices without the Correction menu taking up too much space on the screen, select the “Show only the choices” option. See “Correction options” on page 162.

When the Correction menu list appears, you can also choose to:

■ spell the word (in this example, say “Spell That q-u-i-c-k”). Selecting a large

amount of text and then saying “Spell That” can produce unpredictable results.

■ Pressing the Correction hot key (-) while the Correction menu is open will

display the Spell Dialog box.

■ listen to a recording of what you just said (say “Play That Back”)

■ capitalize it (say “Cap That,” in this example, to get “Clinic”)

■ say “Unselect That” to cancel the selection and close (dismiss) the Correction

■ ignore the Correction list and keep dictating (in the example above, just say

“quick,” which replaces the selected text)

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Correcting and Editing

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If you prefer not to see the Correction menu every time you select text by voice, you can turn it off. In the Options dialog box, click the Correction tab to display the Correction options, then clear the check box “‘Select’ commands bring up Correction menu.”

To help you quickly find the alternative you want, the recognition choices in the Correction menu appear in boldface where they differ from the word you’ve selected. (This is only applicable when you’ve selected more than one word at a time.)

The words that are different from the selection appear in bold, to help you find the correct alternative quickly.

If you select any leading or trailing spaces (including paragraph marks) along with the text you want to correct, choosing one of the alternatives in the Correction dialog box deletes those leading and trailing spaces.

Correcting Punctuation

Note the following when correcting punctuation:

■ When you select a phrase (more than one word) that has punctuation, make sure

to dictate that punctuation. For example, say you initially dictated, "Today is Thursday I have a meeting at 11 o'clock" and the text was transcribed as "Today is Thursday, I have a meeting at 11 o'clock." If you want to change the comma to a period, say "Select Thursday comma". If the correct punctuation appears in the Correction dialog box, select it. Otherwise you can dictate over the selection, for example by saying "Thursday period".

■ When you select punctuation, the Correction menu may include alternate

punctuation. For example:

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■ If Natural Punctuation is turned on, when you select a phrase that has

punctuation added by NaturallySpeaking, the choices will include punctuation changes. For example:

NOTE

feature, the selection will extend to include that punctuation.

When you select a word that has adjacent punctuation added by the Natural Punctuation

Selecting text by voice

Using Select-and-Say

You can revise your dictation without correcting it by selecting the text using the “Select” command and then saying new words to replace the selected text.

To use Select-and-Say®:

1 Dictate the sentence below:

US/Canada: Let’s meet for lunch on Tuesday [period]

Other Dialects: Let’s meet for lunch on Tuesday [full stop]

2 Say “Select lunch on Tuesday.” The words “lunch on Tuesday” should be

highlighted on the screen.

3 Say “dinner on Wednesday.” These words should replace “lunch on Tuesday.”

Since “Tuesday” and “Wednesday” sound completely different, Dragon NaturallySpeaking revising your dictated text.

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You can also select punctuation marks.

4 Say: “Select period” (US/Canada) or “Select full stop” (Other Dialects). If there’s

more than one period or full stop, you can say “Select Again” to select a different one.

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will know you are not correcting a recognition mistake but rather

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5 To replace the period or full stop with an exclamation mark, say “exclamation

mark.”

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It is often easier for Dragon NaturallySpeaking to find the matching text if you select a short phrase rather than individual words. If you select some words that are already correct, just say them again along with the ones you want to change.

Selecting the same text again

If the words you’re trying to select appear more than once on the screen and Dragon NaturallySpeaking selects the wrong ones, just say “Select Again.” The program then looks for another instance of the same word or words.

You can also say “Select Again” if Dragon NaturallySpeaking selects a word that sounds like the word you want, but is not the correct one (for example, “two” instead of “too”).

Unselecting words

If the wrong text is selected, say “Unselect That.”

You can also “unselect” words by moving your insertion point (by mouse or voice) to another part of your document. For example, say “Go to End of Line” or click somewhere else in your document.

Selecting a longer phrase

You can select a longer phrase by saying “Select [text] Through [text]” (US/Canada) or “Select [text] To [text]” ( at the beginning and the end of the range of wrong words. For example, you could correct the underlined words in the following sentence:

With a little practice, who will develop a habit of dictating an unclear and the computer will understand you better.

by saying:

(US/Canada) “Select who Through unclear” or “Select who will Through an unclear”

Other Dialects). For [text], substitute the actual word or words

, steady voice,

(Other Dialects) “Select who To unclear” or “Select who will To an unclear”

Then dictate the correct text:

“you will develop the habit of dictating in a clear”

The final corrected sentence reads:

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With a little practice, you will develop the habit of dictating in a clear, steady voice, and the computer will understand you better.

NOTE

other). You can’t use a single command to correct words that are in different parts of your document.

If you’re correcting more than one word, the words must all be in sequence (next to each

Selecting your whole document

To select all the text in your document, say “Select Document” or “Select All.” This command is useful when you want to change the font or the way text is aligned.

When you want to copy all the text in a document to another window, the easiest way to do it is with the “Copy All to Clipboard” command. (See “Copying text to other programs,” on page 50.)

NOTE

can you overwrite the selection by dictating new text. This prevents you from accidentally deleting a large part of your document. To remove a large selection, you can say “Delete That” instead.

When a lot of text is selected, the “Scratch That” and “Cut That” commands don’t work, nor

Selecting an entire paragraph or line

You can select the current paragraph by saying “Select Paragraph.” To select the current line, say “Select Line.”

You can also select a number of paragraphs or lines (up to 20). For example, you can say “Select Previous 5 Paragraphs.”

SAY THEN THEN

Select Next Paragraph

Previous 2...20 Paragraphs Forward Line Back 2.20 Lines Last

Selecting a word or character

You can select the current word by saying “Select Word.” To select a character, say “Select Next Character” or “Select Previous Character.”

You can also select a number of words or characters (up to 20). For example, say

“Select Previous 2 Words.”

SAY THEN THEN

Select Next Word

Previous 2...20 Words

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SAY THEN THEN

Forward Character Back 2...20 Characters Last

Moving around in a document

When you’re editing a document, you can move around in it by voice. After you place the insertion point where you want it, you can dictate more text, select text, copy and paste, or apply formatting.

Going to the top or bottom of a page or document

You can move to the top or bottom of the current page by saying “Page Up” (equivalent to pressing the

PAGE DOWN key).

PAGE UP key) or “Page Down” (equivalent to pressing the

You can move to the top or bottom of your document by saying “Go to Top” or “Go to

Bottom.”

SAY THEN

Go to Top Move to Bottom

Top of Document Beginning of Document Start of Document Bottom of Document End of Document

Going to the beginning or end of a line

You can move to the beginning or end of the current line by saying “Go to Beginning of Line” or “Go to End of Line.”

SAY THEN

Go to Beginning of Line Move to Start of Line

End of Line

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Placing the insertion point before or after a specific word

You can place the insertion point before a specific word by saying “Insert Before” and then the word or words. You can place the insertion point after a word by saying “Insert After” and then the word or words.

After you move the insertion point where you want it, you can dictate more text, paste text, add punctuation, and so on.

To place the insertion point before a specific word:

To move the insertion point before the word “lets” in the sentence below, say “Insert Before lets” (or “Insert Before lets me talk”). Remember not to pause between any of the words.

Dragon NaturallySpeaking lets me talk instead of type.

To place the insertion point after a specific word:

To move the insertion point after the word “talk” in the sentence below, say “Insert After talk” (or “Insert After lets me talk”).

Dragon NaturallySpeaking lets me talk instead of type.

Moving up or down a paragraph or line

You can move up or down a paragraph by saying “Move Up a Paragraph” or “Move Down a Paragraph.” You can also move up and down a number of paragraphs (up to

20). For example, you can say “Move Up 3 Paragraphs.”

You can move up or down a line by saying “Move Up a Line” or “Move Down a Line.” You can also move up and down a number of lines (up to 20). For example, you can say “Move Down 3 Lines.”:

SAY THEN THEN

Move Up a Paragraph or 1 Paragraph

Back 2...20 Paragraphs Down a Line or 1 Line Forward 2...20 Lines

Moving right or left a word or character

You can move to the right or left of a word by saying “Move Right a Word” or “Move Left a Word.” You can also move right or left a number of words (up to 20). For

example, you can say “Move Right 3 Words.”

You can move to the next or previous character by saying “Move Right a Character” or

“Move Left a Character.” You can also move forward and backward a number of

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characters (up to 20). For example, you can say “Move Left 4 Characters” or “Move Back 6 Characters.”

SAY THEN THEN

Move Right a Word or 1 Word

Forward 2...20 Words Left a Character or 1 Character Back 2...20 Characters

Copying, cutting, and pasting text

You can move text from one place to another by using the “Copy That,” “Cut That,” and “Paste That” commands.

To copy, cut, or paste text:

1 Select the text you want to copy or cut.

2 Say “Copy That” or “Cut That.”

3 Move the insertion point to where you want to paste the text.

4 Say “Paste That.”

Deleting text

Deleting the last words you dictated

You can erase the last words you dictated by saying “Scratch That.” When you say this command, Dragon NaturallySpeaking deletes the last thing it typed into your document. This may be a full sentence, a phrase, or just one word, if that’s all you said before pausing.

You can say “Scratch That” up to 10 times to delete the last few things you said. If you repeat the command, you must pause before saying it again. You can also say, for example, “Scratch That 5 Times.”

Going back as you dictate

When you’re dictating, sometimes you may hesitate or think of a better way to say something right after you’ve said it. When this happens, you can use the “Resume With” command to return to where you were before the mistake.

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Just say “Resume With” followed immediately by the word or words to which you want to return. Then, continue dictating. Any text after the new position of the insertion point will be replaced with your new dictation.

NOTE

“Resume With” and then immediately say the words to which you want to return. These words must be in the last three or four sentences (100 characters) you said; you can’t use “Resume With” to return to an earlier part of your document.

When using the “Resume With” command, remember not to pause in the middle. Say

To go back as you dictate:

1 Suppose you dictate this sentence: “I have a deadline this week, but we could meet

for lunch… um… er… next Wednesday.”

2 To correct the sentence, return to the last correct words you remember

dictating. For example, say “Resume With meet for lunch.” (Remember not to pause in the middle.)

3 Then, dictate the rest of the sentence. For example, say “next Wednesday at

noon.”

Deleting specific words

You can delete text by selecting it and saying “Delete That.”

To delete text:

1 Select the text you want to delete.

2 Say “Delete That.”

You can also say “Scratch That” to do the same thing.

Deleting the next or previous paragraph or line

You can delete the next or previous paragraph by saying “Delete Next Paragraph” or “Delete Previous Paragraph.” You can delete the next or previous line by saying “Delete Next Line”

You can also delete a number of paragraphs or lines (up to 20). For example, you can say “Delete Previous 5 Paragraphs.” See the complete list below:

SAY THEN THEN

Delete Next Paragraph

or “Delete Previous Line.”

Previous 2...20 Paragraphs

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SAY THEN THEN

Forward Line Back 2...20 Lines Last

Deleting the next or previous word or character

You can delete the next or previous word by saying “Delete Next Word” or “Delete Previous Word.” You can delete the next or previous character by saying “Delete Next Character”

You can also delete a number of words or characters (up to 20). For example, you can say

“Delete Previous 5 Words.”

SAY THEN THEN

Delete Next Word

or “Delete Previous Character.”

See the complete list below:

Forward 2...20 Words Previous Character Back 2...20 Characters Last 2...20 Characters

NOTE

pressing the BACKSPACE key. You can “press” it multiple times (up to 20) by saying, for example, “Backspace 5.”

Another way to delete the previous character is by saying “Backspace.” This is equivalent to

Spelling as you dictate

With the Spell command in Dragon NaturallySpeaking, you can easily spell a word or phrase you want to dictate into your document. This can be useful if you are dictating a word that is not likely to be in the Dragon NaturallySpeaking vocabulary, such as a proprietary term, a proper name, or a non-English word. Say, for example, “Spell b-u-o-n space g-i-o-r-n-o.” The word you spelled appears right in your document.

You must say “Cap” if the word contains a capital letter. For example, say “Spell Cap R-u-m-p-e-l-s-t-i-l-s-k-i-n” to type “Rumpelstilskin.”

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If you say “Spell” by itself, without any letters after it, the Spell dialog box opens.

You can then speak the letters and Dragon NaturallySpeaking will type them or you can correct any errors in the word you spelled.

When spelling, you can say numbers and special characters as well as letters. For example, to dictate an automobile license plate number, you could say “Spell y-h-m-

6-0-9.” Dragon NaturallySpeaking would type “yhm609.” Say “Spell Cap-m-a-c-m-il-l-a-n-trademark” to get “MacMillan™” in your document.

Spelling a word adds that word to the active vocabulary. Words that contain numbers are not added to the vocabulary.

To dictate unusual text such as automobile license plate numbers or product codes, you can also

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switch to Spell mode by saying “Switch To Spell Mode,” and then dictate letters.

You can make the Spell dialog box appear whenever you use the Spell command by setting the “Spell” commands bring up the Spell dialog box option on the Correction tab in the Options dialog box. See page 161 for more information.

You can also access the Spell dialog box when using the "Select" or “Correct” commands.

For a list of how to spell special characters, see the Spelling topic in the online Help or the “Commands List” on page 173.

Playing back your dictation (Preferred and higher)

Playback commands work in the DragonPad, Microsoft Word 97, 2000 and 2002, Corel WordPerfect 8 and 9, and Lotus Notes.

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Although Dragon NaturallySpeaking never makes a spelling mistake, the mistakes it does make can be challenging to find and fix. Sometimes, what the program types looks very different from what you actually said.

To make correcting mistakes easier, Dragon NaturallySpeaking records your voice as you dictate. You can play back your voice whenever you cannot tell by looking at your document what you originally said.

NOTE

available only until you close a document. After you close a document, Dragon NaturallySpeaking deletes the recorded dictation for that document. See page 56 for information on saving dictation for later correction (Professional and higher editions).

Unless you have Dragon NaturallySpeaking Professional or a higher edition, playback is

Playing back dictation in the Correction dialog box

When you’re working in the Correction dialog box, click the Play Back button or say “Play Back” to play the dictation that goes with the words you’re correcting. Then edit the text to match what you said.

You can set up Dragon NaturallySpeaking to play back dictation automatically whenever you open the Correction dialog box. On the NaturallySpeaking menu, point to Advanced, click Options, and then click the Correction tab. Select “Automatic playback on correction.”

Sometimes, there’s no dictation to play back. For example, you cannot play back text that wasn’t entered by voice, such as words you typed or pasted into your document.

NOTE

copied it, pasted it, or otherwise moved it around in the document.

Even when you have entered text by voice, you cannot play it back after you have cut it,

If you have Dragon Naturally Speaking Professional or a higher edition, you can save your dictation with your document for later playback (see “Dictate now, correct later” on page 56). Otherwise, you cannot play back dictation after closing a document.

If dictation is not available, the Play Back button is dimmed (grayed out). When playback is not available, you may find text-to-speech useful for checking your work. See “Using text-to-speech” on page 57.

Playing back dictation in a document

To help you check your work for mistakes, you can play back a line, a paragraph, a selection, or the whole document. After playback starts, you can stop it as soon as you notice a mistake and automatically open the Correction dialog box.

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The Playback toolbar is an extra section of the DragonBar that is normally hidden. To see the Playback toolbar, click the double chevron icon on the DragonBar to open the Extras toolbar (Preferred and higher editions).

Start Playback Skip ForwardStop Playback

Correction

Fast Playback Skip Back Transcribe

To play back dictation:

To play back dictation, do any of the following:

■ Select the text you want to play back, and say “Play That Back.”

■ Click the Start Playback button on the Playback toolbar.

■ Move the insertion point to the text you want to play back and say any of the

following commands:

SAY TO

Play Back Line Play back dictation for the current line. Play Back Paragraph Play back dictation for the current paragraph. Play Back Document Play back dictation for the whole document. Play Back Window Play back dictation for the text in view. Play Back to Here Play back dictation from the top of the document

window to the insertion point.

Play Back from Here Play back dictation from the insertion point to the

bottom of the document window.

To stop playback:

To stop playback, do any of the following:

■ Click the Stop Playback button on the Playback toolbar.

■ Click anywhere in the document window.

■ Press the ESC key.

(It’s not possible to stop playback by voice, because the computer cannot hear speech input when it’s playing back dictation.)

To skip backward or forward:

You can skip backward or forward in your document by a few words by clicking the Skip Backward and Skip Forward buttons. To skip backward or forward, do one of the following:

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To stop playback and correct a mistake:

To stop playback and correct a mistake, do any of the following:

■ Click the Correction button on the Playback toolbar.

■ Press the minus (-) key on the numeric keypad.

This stops playback and simultaneously opens the Correction dialog box. There you can correct the text for the last phrase played back.

NOTE

want to be able to store more dictation, you can change the amount of disk space that’s set aside for storing it. On the NaturallySpeaking menu, point to Advanced, click Options, and then click the Miscellaneous tab. Increase the number in the “Disk space reserved for speech data” box.

By default, Dragon NaturallySpeaking stores about 30 minutes of dictation (40 MB). If you

Dictate now, correct later

When you dictate into the DragonPad, you can save your dictation with your text so either you or someone else can correct it later. You must create and edit your file in the DragonPad to be able to play back dictation. This feature is available in Dragon NaturallySpeaking Professional and higher editions.

You can save dictation with your document if you select the Prompt to Save Dictation with Document box on the Startup/Shutdown tab of the Options dialog. The first time you save a document in DragonPad during an editing session, Dragon NaturallySpeaking asks you whether you want to save your speech data. If you save your speech data, you can reopen the document at a later time and play back your dictation. If you do not save your speech data, your dictation is stored only during the current editing session.

Correcting your own dictation

If you save your dictation, you can open your file later and play back and correct the text as if you had just dictated it.

Correcting someone else's dictation

You can play back someone else's dictation and correct the text to match the dictation. You can do this in two ways:

■ You can correct the dictation using your user files.

■ You can correct the dictation using the document author's user files.

Correcting with your user files

You should use this correction technique if you regularly correct another person's text by voice and it is not important to maximize the author's recognition accuracy.

When you use your user files, you can correct the dictation just as you would correct your own dictation, using any combination of voice commands and keyboard typing. Even though you are correcting someone else's dictation, your work won't reduce

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recognition accuracy for either you or the person who dictated the text. But your corrections to the other person's dictation won't improve recognition either.

Correcting with the document author's user files

You should use this correction technique if you do not need to correct by voice and it is important to maximize the author's recognition accuracy.

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This technique works if all work is done on a single computer. Consult your Dragon

NaturallySpeaking reseller about ways to dictate on one computer and correct on another.

If you correct dictation using the author’s user files, you must not correct by voice, or you may reduce that person’s recognition accuracy. You can, however, improve the author’s recognition accuracy if you make corrections by using the keyboard and mouse with the Quick Correct list or Correction dialog box. See the following procedure for details.

To correct using someone else's user files:

1 Make sure you are not wearing the microphone headset, or that the microphone

is not turned on or plugged in. This will ensure that you don't accidentally reduce the accuracy of someone else's user files by using your voice.

2 Make sure the DragonPad Extras toolbar is displayed so you can see the

playback command buttons.

3 Open the user files of the person whose text you will correct.

4 In DragonPad, open the document to correct.

5 Use the buttons on the Extras toolbar to play back dictation.

6 Select the text you want to correct by mouse or keyboard.

7 Press the correction hot key (normally the minus [-] key on the numeric key

pad) or click the Correct button on the DragonBar Extras toolbar. The Quick Correct list or Correction dialog box appears with the selected text.

8 Use the keyboard to correct the text.

9 Save the text and the user's speech files when you are done.

Using text-to-speech

Text-to-speech is available in Dragon NaturallySpeaking Preferred and higher editions.

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You can use text-to-speech to have text on your screen (not your current dictation) read aloud in a computer voice. For example, you can have a document that you (or someone else) dictated read back while you listen for mistakes and sections you may want to revise.

Text-to-speech is available only in the DragonPad, Microsoft Word, and Corel WordPerfect. You can, however, copy and paste text from other programs and then use text-to-speech.

To start text-to-speech:

To start text-to-speech, do any of the following:

■ Select the text you want to hear (a line, a paragraph, and so on), and then say

“Read That.”

■ Select the text you want to hear, and then select Read That from the Advanced

submenu (or right-click in your document and click Read That from the shortcut menu).

■ Move the insertion point to the text you want to hear and say any of the

following commands:

SAY TO

Read Line Read back the current line. Read Paragraph Read back the current paragraph. Read Document Read back the whole document. Read Window Read back the text in view. Read to Here Read back from the top of the document window to the

insertion point.

Read from Here Read back from the insertion point to the bottom of the

document window.

To stop text-to-speech:

To stop text-to-speech, do any of the following:

■ From the NaturallySpeaking menu, point to Advanced and click Stop Playback/

Reading.

■ Right-click in your document and click Stop Playback/Reading from the

shortcut menu.

■ Press the ESC key.

You can control the speed, pitch, volume, and other text-to-speech settings. From the NaturallySpeaking menu, point to Advanced, click Options, and then click the Text-to-speech tab.

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Notes on correcting with another author’s user files

This technique works if all work is done on a single computer. Consult your Dragon NaturallySpeaking reseller about ways to dictate on one computer and correct on another.

To display the DragonBar Extras toolbar, click the double chevron icon on the DragonBar. You cannot display the Extras toolbar if the DragonBar is in cling mode.

In the Quick Correct list, you can use the mouse or keyboard to select any of the commands displayed below the correction choices. For example, you can click “Spell That” to open the Correction dialog box and spell the word.

You may want to select the following on the Correction tab of the Options dialog box:

■ “Correct” command brings up Correction dialog box

■ Automatic playback on correction box

With these settings, Dragon NaturallySpeaking will automatically play back the author's dictation for each text selection you correct. The Quick Correct list does not play back dictation.

When you correct someone else's dictation, make sure that the amount of disk space you have reserved for storing dictation is at least as large as the amount allocated for the user that created the text. You allocate the disk space on the Miscellaneous tab of the Options dialog box.

Saving dictation with documents can take up a lot of disk space, typically more than a megabyte per minute of dictation. To save this space, delete any dictation you no longer need. Dragon NaturallySpeaking saves dictation in a file with the same name as the document, but with the extension .dra. For example, if you dictate a document called MyDoc.rtf and save your dictation, Dragon NaturallySpeaking saves your dictation in a file called MyDoc.dra in the same directory as your document.

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Formatting

ou can bold text, change font sizes and styles, capitalize text, and apply other formatting by voice.

Many Dragon NaturallySpeaking formatting commands work for text that is selected (highlighted) in your document. To select text by voice, say “Select” plus the words you want to select. See “Selecting text by voice” on page 45 for information.

Types of commands

Most of the commands listed in this chapter are global—they are available in virtually every application. In addition to the global commands listed here, Dragon NaturallySpeaking includes many commands for editing and formatting that work in common applications. For more information on finding these commands see page 103.

NOTE

NaturallySpeaking should type a space before or after the word, or whether the word is capitalized in a title) by using the Word Properties dialog box, described in “Changing word properties” on page

126.

You can change the formatting properties of a word (such as whether Dragon

Capitalizing text

Capitalizing the first letter of the next word you dictate

Dragon NaturallySpeaking capitalizes many words automatically. It capitalizes the first word in a sentence (following a period, question mark, or exclamation mark). It capitalizes the first word after you say “New Paragraph” (though not when you say “New Line”) and it capitalizes proper names (when these words are already in the Dragon NaturallySpeaking vocabulary in capitalized form).

NOTE

dialog box. See “Changing word properties“ on page 126 for more information.

You can change the spacing and capitalization rules for a word in the Word Properties

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When you’re dictating, you can capitalize words that aren’t automatically capitalized by saying “Cap” and then the word. For example, say “Cap zelda” to get “Zelda.”

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If saying “Cap <word>” doesn’t work, try say “Cap Next <word>.”

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To dictate the word “cap,” for example, in this sentence: “The company is putting a cap on salary increases,” you must say “the company is putting a” then say “Spell c-a-p,” and then say “on salary increases.” In this way, Dragon NaturallySpeaking knows that you do not want to capitalize any of the words within the sentence.

Capitalizing consecutive words

When you want to capitalize consecutive words (for example, if you’re dictating a book title), you can turn capitals on and then turn them off when you’re finished. This is usually easier than saying “Cap” before each word. Another way to do consecutive capitalization is to dictate the words, pause, and then say “Capitalize That” or “Cap That.”

To capitalize consecutive words:

1 Say “Caps On” to turn capitals on.

NOTE

capitalizes all words except for articles and prepositions (such as “the” and “to”).

When “Caps On” is active, Dragon NaturallySpeaking uses title case. This means it

2 Dictate the words you want capitalized. For example, say: “success is a journey

[colon] seven steps to achieving success in the business of life”

Dragon NaturallySpeaking types: “Success Is a Journey: Seven Steps to Achieving Success in the Business of Life”

3 Say “Caps Off” to turn capitals off.

Dictating the next word in all capital letters

When you’re dictating, you can enter a word in all capital letters by saying “All Caps” and then the word.

For example, say “All Caps please” to get “PLEASE.”

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Dictating consecutive words in all capital letters

When you want to dictate consecutive words in all capitals, you can turn all capitals on and then turn them off when you’ve finished.

To dictate consecutive words in all capitals:

1 Say “All Caps On” to turn all capitals on (like pressing the CAPS LOCK key).

2 Dictate the words that you want to appear in all caps. For example, say “the

end”. Dragon NaturallySpeaking types “THE END”

3 Say “All Caps Off” to turn all capitals off.

Dictating the next word in all lowercase letters

When you’re dictating, you can enter a word in all lowercase letters by saying “No Caps” and then the word.

For example, say “No Caps Jennifer” to get “jennifer.” (Dragon NaturallySpeaking normally capitalizes this and other proper names.)

Dictating consecutive words in all lowercase letters

When you want to dictate consecutive words in lowercase letters (for example, names of computer files or e-mail addresses), you can turn the “no capitals” feature on and then turn it off when you are finished. This is usually easier than saying “No Caps” before each word.

To dictate consecutive words in all lowercase letters:

1 Say “No Caps On” to turn no capitals on.

2 Dictate the words you want to appear in all lowercase.

3 Say “No Caps Off” to turn no capitals off.

Capitalizing (or uncapitalizing) text already in your document

You can change the capitalization of text already in your document by selecting it and then saying “Capitalize That,” “Cap That,” or “All Caps That,” or “Uncapitalize That,” “Uncap That,” or “No Caps That.”

To capitalize or uncapitalize text:

1 Select the text you want to change.

2 Say “Capitalize That,” “Cap That,” or “All Caps That,” or “Uncapitalize That,”

“Uncap That,” or “No Caps That.”

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Formatting text

You can use voice commands to specify any combination of font name, size, and style, in that order. These commands change text you dictate from then on or text you have selected.

To set a new style for text you are about to dictate, use the “Set Font” and “Set Size” commands. To change the style of text you have already selected, use the “Format That” command.

Changing the font as you dictate

While dictating, you can change the font face, size, and style by saying “Set Font” followed by the font attributes you want. For example, you can say “Set Font Times” or “Set Font Arial 12 Bold.” When you continue dictating, the new text appears with the font attributes you set.

Changing font face

SAY THEN

Set Font Arial

Courier Courier New Garamond Helvetica Palatino Times Times New Roman

Changing font size

Say “Set Size” and then a size from 4 to 100 points. For example, say “Set Size 18.” Then, continue dictating.

Dragon NaturallySpeaking User’s Guide

Formatting

Changing font style

SAY THEN

Set Font Bold

Italics Bold Italics Underline Strikeout Plain or Plain Text or Normal or Regular

Changing a combination of font face, size, and style

Say “Set Font” and then the attributes you want (listed in the previous sections). You can specify any combination of font face, size, and style, but you must specify these attributes in that order (font face, then size, then style). See the list of examples below:

■ “Set Font Arial”

■ “Set Font Arial 12” or “Set Font Arial 12 Point”

■ “Set Size 12 Bold”

■ “Set Font Arial Bold”

■ “Set Font Bold”

NOTE

command.

If you’re changing only the font size, use the “Set Size” commands, not the “Set Font”

Changing the font later

You can go back and change the font face, size, or style of text by selecting it and then using the “Format That” with the same combinations of font face, size, and style as the “Set Font” commands (see the tables in the previous section.)

To change the font:

1 Select the text you want to change.

2 Say “Format That”

in the previous section. For example, say “Format that Arial 18.”

commands. “Format That” works on selected text

and then the font attributes you want to apply as described

Dragon NaturallySpeaking User’s Guide

Formatting

Bold, italics, and underlining

You can apply formatting to text in your document by selecting it and then saying “Bold That,” “Italicize That,” or “Underline That.” You can also say “Strikeout That.”

To add bold, italics, and underlining:

1 Select the text you want to change.

2 Say “Bold That,” “Italicize That,” Underline That,” or “Strikeout That.”

To remove formatting:

1 Select the text you want to change.

2 Say “Restore That” to remove formatting.

Aligning text

You can change how text is aligned by placing your insertion point in the text and saying “Center That,” “Left Align That,” or “Right Align That.”

Bulleted text

To align text:

1 Move the insertion point to the text you want to align.

2 Say “Center That,” “Left Align That,” or “Right Align That.”

You can also use the following commands on selected text: “Format That Centered,” “Format That Left Aligned,” and “Format That Right Aligned.”

To add bullets to text, place your insertion point in the text and say “Format that Bullet Style.” To remove bullets, say “Format that Bullet Style” again.

Dragon NaturallySpeaking User’s Guide

CHAPTER

Working with Applications

his chapter describes using Dragon NaturallySpeaking with most popular email programs, Microsoft

Excel.

Internet Explorer, Microsoft® Word, and Microsoft®

NOTE

34), and moving the mouse by voice (page 38) will work regardless of what Microsoft Service Pack you have.

If you are using Microsoft® Windows NT® version 4, you will need Service Pack 6 or later in

Windows NT® 4 with a Service Pack lower than 6, then you will not have Active Accessibility

What can I say?

For more information, see “What Can I Say?” on page 21.

Working with e-mail

Windows NT®

Dragon NaturallySpeaking contains built-in commands for the following e-mail applications:

■ America Online

supported. Please check our Web site for the correct version information: www.ScanSoft.com/NaturallySpeaking/support/

■ Microsoft

editions)

■ Microsoft

■ Lotus

Dragon NaturallySpeaking User’s Guide

Notes® 5 and 6 (Professional and higher editions)

versions 6, 7, and 8. Only one version of version 8 is

Outlook® versions 97, 98, 2000, and 2002 (Professional and higher

Outlook® Express versions 5 and 6 (Professional and higher editions)

Working with Applications

The e-mail commands described in this chapter are designed to work in these five applications. To use them, make sure Dragon NaturallySpeaking and your e-mail application are both running.

If you use a different e-mail program

If you use an e-mail application that is not listed above, you can still compose, edit, and send e-mail using the global (use anywhere) commands described in “Working on your Desktop” on page 27.

TIP

If you use Microsoft® Outlook®, Outlook® Express, or Lotus® Notes®, you can add the contact names in your address book to your vocabulary, which improves accuracy when you dictate these names. You can also have Dragon NaturallySpeaking automatically scan your sent e-mail messages so it can better learn your writing style. For instructions on how to do this, see “Increase accuracy from email” on page 121.

Checking for new e-mail

To check for new mail, say “Check For New Mail” or “Check For E-Mail.” You must be connected to the Internet to check your e-mail.

TIP

You can say “Mail,” “Message,” “Memo,” or “E-Mail” interchangeably in any of the e-mail commands.

Opening and closing e-mail

To open an e-mail message, select it and say “Open Mail” or “Open That.” To close an open message, say “Close Mail.”

TIP

You can also move to the message and select it by “pressing” function and arrow keys by voice (see “Pressing keyboard keys” on page 32) or using the mouse movement commands (see page 36).

Composing e-mail

To compose a new message, say “New Mail” or “New Message.” Once the new blank message appears, you can navigate to any field by voice and start dictating.

Dragon NaturallySpeaking User’s Guide

Working with Applications

To navigate e-mail fields:

SAY THEN

Go to or To Field Move to CC Field

BCC Field Body Field First Field Last Field Next Field

To dictate an e-mail message:

1 Say “New Mail.” The new message opens on your screen.

2 Say “Go to To Field.” Pause (to make sure you are in the correct field), then

dictate the recipient’s e-mail address, for example, “jeff at a-o-l dot com.” If you are entering more than one address, separate each one by saying “semicolon” or “comma”; depending on your application.

3 Say “Go to CC Field” or “Go to BCC Field,” pause, and dictate the addresses of

the people who should receive copies or blind copies of your message (optional).

TIP

In many e-mail programs, you can also say just “Subject” or “BCC” to move to the

respective field by that name.

4 Say “Go to Subject Field,” pause, and dictate the subject of your message, for

example, “Planning a trip to see you.”

5 Say “Go to Body Field,” pause, and begin dictating the body of your message.

TIP

For instructions on dictating e-mail addresses and Web URLs, see “Dictating e-mail and Web

addresses” on page 96.

Sending and printing e-mail

Once your message is ready to send, you can simply say “Send Mail” to send your email on its way. To print a message, say “Print Mail” and the message will be sent to your printer.

Forwarding and replying to e-mail

To forward a message selected in your Inbox, simply say “Forward Mail,” then dictate the recipient’s address in the To Field of the new message.

Dragon NaturallySpeaking User’s Guide

Deleting mail

Working with Applications

Select a message and say “Reply to Mail” to create a new message addressed to the sender. To reply to everyone on the mailing list, say “Reply To All.” Then move to the Body Field and dictate your reply.

You can delete the currently selected message by saying “Delete Mail.” This command will work on all selected messages, so make sure you have selected only those you want to delete.

NOTE

commands will not work when viewing or editing a e-mail message. In addition, you cannot select menu items by voice in the e-mail message window with Microsoft

If you use Microsoft® Word as your e-mail editor in Microsoft® Outlook®, some e-mail

Word as your default editor.

Working with Microsoft Internet Explorer

You can use Dragon NaturallySpeaking to control Microsoft® Internet Explorer® and browse the Web by voice. Just say the name of a link to click on it. To use this feature, you must have Microsoft

You can use voice commands to:

■ Go to any Web page on the Favorites menu

■ Enter a Web address (URL) in the Address bar

■ Go back to the previous Web page or forward to the next

■ Click links, buttons, and images

■ Scroll in a Web page

■ Select check boxes and other options

■ Enter text in a text box (such as a Search box)

Internet Explorer® version 5.0 or later installed.

To use Microsoft Explorer Explorer

NOTE

NaturallySpeaking online Help, can also be used by voice.

while Dragon NaturallySpeaking is running. To start Microsoft® Internet

‘‘by voice, say “Start Internet Explorer.”

Any program that embeds the Microsoft

Going to favorite Web pages

You can use voice commands to go to any Web site saved in your Favorites list by saying “Click Favorites” to displays the Favorites menu. Once the Favorites menu is displayed, simply say the site name exactly as it appears in the Favorites menu.

You can also jump to a site directly by saying “Start <site_name>” or “Open <site_name>.”

Internet Explorer® by voice, simply start Microsoft® Internet

Internet Explorer

application, such as the Dragon

Dragon NaturallySpeaking User’s Guide

Working with Applications

TIP

If Dragon NaturallySpeaking misunderstands your command and opens the wrong page, you

can return to where you were by saying “Go Back.”

To add a page to the Favorites menu:

1 Go to the page you want to add to the Favorites menu.

2 Say “Click Favorites” to open the Favorites menu.

3 Say “Add to Favorites” to open the Add Favorites dialog box.

4 Type or dictate a name for the page. Select a short name, so it will be easy to

open the page by voice.

5 Save the page anywhere on the Favorites menu.

6 Click OK or say “Click OK” to close the Add Favorites dialog box.

Entering a Web address in the Address bar

Address bar

You can dictate Web addresses (URLs) by saying “Go to Address.” Follow these steps.

To enter a Web address:

1 Say “Go to Address” to move to the Address bar.

2 Dictate the Web address (for example, say “w w w dot company dot com”). Most

URLs are not case sensitive, but you may need to say “Cap” if the Web address contains capital letters. For more information about dictating Web addresses, see “Dictating e-mail and Web addresses” on page 96.

3 Say “Go There” to open the page (same as pressing the

TIP

You can also say “Click Go” instead of “Go There.”

ENTER key).

Going back to the previous Web page or forward to the next

You can Say “Go Back” or “Go Forward” to do the same the Back and Forward buttons do in Internet Explorer.

Dragon NaturallySpeaking User’s Guide

Working with Applications

Here’s a list of all the voice commands you can use to control the Microsoft® Internet Explorer

SAY TO

Go To Address Move the insertion point to the Address box.

toolbar.

Click Go or Go There

Go Back Go back to the previous Web page (same as clicking the Back

Go Forward Go forward to the next Web page (same as clicking the

Stop Loading Stop a Web page from loading (same as clicking the Stop

Refresh or Reload Refresh the current Web page (same as clicking the Refresh

Go Home Go to your home page (same as clicking the Home button).

Entering text in a text box

When Dragon NaturallySpeaking is running, you can dictate text into Search boxes and other text boxes on a Web page.

To enter text in a text box:

1 Say “Type Text” to move to the first text box on the page.

Go to the Web address in the Address box.

button).

Forward button).

button).

TIP

You can also say “Edit Box” or “Text Field” instead of “Type Text.”

2 If the page has more than one text box, they will be numbered like this . (See

the following procedures for examples.) Choose the number you want, or move to the next or previous text box by saying “Next” or “Previous.”

3 When the insertion point is in a text box, you can dictate text.

In text boxes, you can also correct recognition mistakes by voice, just as you do when you’re dictating into a document.

Clicking links, buttons, and images

You can click the text links and buttons on a Web page simply by saying the link or button name.

If the text link or button name is long, you don’t need to say all of it. Just say enough to distinguish it from other links on the page.

Dragon NaturallySpeaking User’s Guide

Working with Applications

To click a text link:

1 Say the text link (it must be visible on the screen). For example, to click the

link Finance and Budget on the Web page pictured below, say “Finance and Budget.”

2 An arrow appears briefly to indicate which link was selected and then the

page opens.

TIP

You can also say “Click” and then the link text. For example, you could say “Click News

and Events.” Sometimes saying “Click” first is more reliable than just saying the link text alone.

3 If more than one link matches what you said (for example, if there are two links

on the page that contain the word “Internship”), Dragon NaturallySpeaking numbers all the links on the page like this .

4 Say “Choose” plus the number of the link you want. For example, say “Choose

2.”

Say “Choose 1” to click the first link containing “Internship,” or say “Choose 2” to choose the second link.

NOTE

voice.

On secure Web pages this feature is disabled. You cannot select links on secure pages by

Dragon NaturallySpeaking User’s Guide

Some Web pages, like this one, display text as graphic images. When you say “Image,” Dragon NaturallySpeaking numbers each image.

To cli ck the “Travel resources” link, say “Choose 10.” To click the Spanish flag, say “Choose

13.”

Working with Applications

To click an image:

1 When you say “Image” (or “Click Image”), Dragon NaturallySpeaking numbers

all the images on the page like this .

2 Click the image you want by saying, for example, “Choose 3.”

TIP

If Dragon NaturallySpeaking misunderstands your command and opens the wrong page, you can return to where you were by saying “Go Back.”

To click a button:

Say the button name. For example, to click the button pictured below, say “Search.”

Speech recognition

You can also say “Click” and then the button name. For example, you could say “Click Search” (or “Click Search Button”).

To unselect the button, you must select a different one.

To click a check box, list box, or radio (option) button:

1 Say “Check Box,” “List Box,” or “Radio Button” to number the buttons like this

. Then choose the number you want, as in the previous procedure.

Dragon NaturallySpeaking User’s Guide

Working with Applications

Here is a table of commands you can use for clicking links, images, check boxes, lists, and buttons.

SAY TO

Type Text or Edit Box Go to the first place on a Web page where you can

enter text.

Click Check Box or Check Box

Click Image or Image Number all images with links on the page and go to

Choose 2 Select the image, option, button, and so on from the

Click Radio Button/Radio Button

Click List Box or List Box Number all boxes with a list of choices (drop-down

Show Choices Open a list of choices. Hide Choices Close a list of choices. Choose Thursday or

Thursday Show Choices or Drop List

or Open List

Number all check boxes on the page and go to the first one.

the first one.

numbered list of choices. You can say any number that appears in the list.

Number all option (radio) buttons on the page and go to the first one.

lists) on the page and go to the first one.

Choose an entry from a list of choices, in this example, Thursday.

Opens the list box to show all the choices available in the list.

Frames and panes

When you’re viewing a Web page that uses frames, say “Next Frame” or “Previous Frame” to move between the different frames.

To move between different Microsoft “Previous Pane.” Panes are different windows within the Microsoft Explorer

application, such as “Search” and “Tip of the Day.”

Scrolling in a Web page

When Dragon NaturallySpeaking is running, you can scroll in a Web page by voice. You can use voice commands to go to the top or bottom of a page or to move up or down a screen or line at a time.

Internet Explorer® panes, say “Next Pane” or

Internet

Dragon NaturallySpeaking User’s Guide

Working with Applications

You can also start automatic scrolling by saying “Start Scrolling Down” or “Start Scrolling Up.” Automatic scrolling is convenient when you want to read a Web page

without using the mouse or keyboard. See the complete list of commands below:

SAY TO

Go to Bottom Scroll to the end of the Web page. Go to Top Scroll to the beginning of the Web page. Page Down Scroll down one screen (same as pressing the Page

Down key).

Page Up Scroll up one screen (same as pressing the Page Up

key).

Line Down Scroll down one line (same as clicking the down arrow

in the scroll bar once).

Line Up Scroll up one line (same as clicking the up arrow in the

scroll bar once). Start Scrolling Down Start automatic scrolling toward the end of the page. Start Scrolling Up Start automatic scrolling toward the beginning of the

page. Speed Up Increase scrolling speed. (Say it again to speed up

more.) Slow Down Decrease scrolling speed. (Say it again to slow down

more.) Stop Scrolling Stop automatic scrolling.

While a Web page is scrolling, you can click by voice the text links and buttons you see if the page is moving slowly enough. The page will continue to scroll, however, unless you say “Stop Scrolling” before saying the link.

Working with Microsoft Word

Dragon NaturallySpeaking provides a large number of commands that work with different versions of Microsoft Word. Since the number of valid commands is so large, you should just try saying what you want to do. If you get unexpected results, say "Undo That" to undo the action and try a different way to say the command. Alternatively, you can open the Command Browser or the sample command window For more information. The Command Browser is described in more detail on page

103.

Dragon NaturallySpeaking User’s Guide

Working with Applications

Using other word processing programs

Dragon NaturallySpeaking works with other popular word processing programs other than Microsoft Word, for example Corel WordPerfect.

As with Microsoft Word, you should just try saying what you want to do; you can always say "Undo That." NaturallySpeaking built-in commands that work with Corel WordPerfect as well as “global” commands that work in all applications. To see a list of these commands, see the “Commands List” appendix of page 173. You can also use the Command Browser for more information on these commands; for more information see “Using the Command Browser” on page 103.

Creating, opening, and closing a document

You can use the following voice commands to perform basic document operations using Microsoft Word:

TO SAY

Start Microsoft Word Start Microsoft Word Create a new document Create New File

Open New File

Open an existing document Open File

or "<file name> dot <file extension>", for example, "My Document Dot Doc". or

Click Open

Save a document as a .doc file Save Changes

You may need to dictate a file name if this is the first time the file has been saved.

Click Save

Close a document Close File

Close Document

Dragon NaturallySpeaking User’s Guide

Selecting text

Working with Applications

You can use the following voice commands to select text in Microsoft Word

TO DO THE FOLLOWING

Select a word, line, or paragraph

Move the insertion point to the word, line, or paragraph you want to select and say, "Select Word/Line/Paragraph."

Select an adjacent word, line or paragraph

For more information on selecting text, see “Correcting and Editing” on page41.

Formatting text

You can use the following voice commands to format text in Microsoft Word:

TO SAY

Change text properties Set Word/Line/Paragraph to Strikeout

Change font properties Turn on Bold and Italics

Move the insertion point to either before or after the word, line, or paragraph you want to select and say, "Select Next/Previous Word/Line/ Paragraph."

Underline this Word/Line/Paragraph

or Italicize Next <number> Words or

Bold This Page

Format That Regular

Unitalicise That

Change font name and point sizes

Set the Font to Twenty Four Points Times in the Word/Line/Paragraph

Increase/Decrease the Font Size to Eighteen or Points in the Word/Line/Paragraph

Set the Font to Courier in the Selection/Word/ Line/Paragraph/Page/Section/Document

Decrease Selection by Two Points

Dragon NaturallySpeaking User’s Guide

Working with Applications

TO SAY

Create and delete bullet points or list numbers

Working with tables

You can use the following voice commands to work with tables in Microsoft Word:

TO DO THE FOLLOWING

Create a table Move the insertion point to the location where you

Set the paragraph to Bulleted/Numbered

Delete Bullets From the Document

Unnumber the Selection

want to create a table Say "Add a Table" or Create a <number of rows and columns> Table, for example, "Create a Five by Seven Table"

Add rows and columns Say: Add a New Row/Column

or Add <number> Rows/Columns, for example, "Add Three Columns"

Delete rows and columns Delete the <ordinal number> Column, for example,

"Delete the Third Column" or

"Delete this Column"

Move by cells, columns, rows, or tables

Right/Left/Up/Down <number> Columns

Right/Left/Up/Down <number> Rows

Go Right/Left/Up/Down <number> Rows

<number> rows to the Right/Left/Up/Down

Go To Last/First Cell/Row/Column

Go To Next/Previous Table

Dragon NaturallySpeaking User’s Guide

Working with Applications

Working with Microsoft Excel (Preferred and higher)

Dragon NaturallySpeaking provides a large number of commands to use with different versions of Microsoft Excel. Using these commands, you can avoid the multiple menu-selection and mouse-movement steps associated with the traditional Microsoft Windows interface. Because the number of valid commands is so large, you should just try saying what you want to do. If you get unexpected results, say "Undo That" to undo the action and try a different way to speak the command. Alternatively, you can open the Command Browser or the sample command window for more information. The Command Browser is described in more detail on page

103.

You can also use Select-and-Say commands and built-in commands to enter and revise content and to navigate between cells in Microsoft Excel. For more information on using Select-and-Say, see “Selecting text by voice” on page 45.

Dictation and Editing Modes

There are two modes for using voice commands in Microsoft Excel. The two modes are described below.

Dragon Quick Edit Mode

Quick Edit Mode allows you to enter new content into a cell, overwrite the current contents of a cell, or format the entire contents of a cell. When you select a cell and begin dictating, a yellow background appears to indicate that the dictated text will be inserted into the cell. If the cell currently contains text, the new dictated text will overwrite the existing text. If you want to format the contents of a cell, select the cell, or select a portion of the cell’s contents using Select-and-Say commands, and say a formatting command, such as “Set Font Arial 10 Point Bold”. Line and Paragraph commands, such as “New Line” or “Move Left 3 Rows” change the focus to another cell in Quick Edit Mode.

Dragon Full Edit Mode

Full Edit Mode allows you to edit the existing contents of a cell. If you want to add to or edit the current contents of a cell, select the cell and say “Edit Cell” or “Press F2” to open the cell for editing. When you enter Full Edit Mode, the background color changes to blue. Entering Full Edit Mode is analogous to double-clicking a cell. Line and Paragraph commands, such as “New Line” operate within the selected cell in Full Edit mode.

Using Select-and-Say

In general, Select-and-Say is available in cells except when you type something into a cell before you dictate and when you enter Full Edit Mode. For example:

Dragon NaturallySpeaking User’s Guide

Working with Applications

■ If you dictate into a cell, then type some characters, and dictate more text into

that cell, Select-and-Say is available.

■ If you type at the beginning of a cell and dictate some text or numbers, Select-

and-Say is not available.

■ Once you have edited a cell using any combination of typing and dictation,

when you move back to that cell by voice, Select-and-Say is available in the entire cell.

Moving Around a Worksheet

You can use the following commands to navigate between cells in a worksheet:

COMMAND FUNCTION

Press Left, Right, Up, Down or Move Left, Right, Up, Down

Move to the next cell. If you are currently editing the cell, saying any of these commands completes the cell entry and moves to the next cell. If the cell is open for editing, these commands move the cursor within that cell. You can also add a number to any of these commands, as in “Move Down 3

Rows”. Next/Previous Row/Column Move to the next or previous row or column. Start of Row/Column Move to the first cell in a row or column. Row, Column, Row/Column

coordinates

New Line Move down one cell in Quick Edit mode. Move to

Create New Worksheet, Workbook

Apply Complete a cell entry and stay in the cell. Press Enter Complete a cell entry and move down one cell. Press Escape or

Press Cancel Open Excel Help View the Microsoft Excel online help.

TIP

If column letters are not being recognized correctly, try using the alpha-bravo version of the

letters, as in “Move to Cell Alpha 3”.

Move to the specified row or column. For example,

“Column H”. Move to a cell defined by a column

and a row. For example, “Column D, Row 30” or

“D 30”.

new line within the current cell in Full Edit Mode.

Add a new worksheet or workbook.

Cancel a cell entry and remain in the cell.

Editing and Formatting Content

Use the following commands to format a worksheet and the text and numbers you enter. The following commands are samples. Other commands that use similar

Dragon NaturallySpeaking User’s Guide

Working with Applications

words should also work, such as saying “Make Row Height 5” in place of “Set Row Height 5”

NOTE

saying “Numbers Mode On” or by choosing Numbers Mode from the Words menu on the DragonBar.

COMMAND FUNCTION

Press F2, Edit Cell Switch to Full Edit Mode. The selected cell is opened

Set Row Height, Column Width

Right/Left/Center Align Cell, Row, Column

Color/Shade This Cell Open the Format Cell dialog box with the Patterns

Format This Cell, Row, Column

Clear Cell/Row/Column Clear the contents of the specified region.

If the numbers you dictate are transcribed as words, you can switch to Numbers Mode by

Performing Operations

for editing and the insertion point is placed at the

end of the line.

Change the height of a column or the width of a

row. For example, “Set Column Width to 5”.

Format the contents of the selection right aligned, left

aligned or center aligned.

tab selected so you can choose a color.

Open the Format Cell dialog box so you can make

selections by voice.

Use the following commands to enter formulas and to perform other Microsoft Excel operations by voice. These commands are samples. Other commands that use similar words should also work.

COMMAND FUNCTION

Average the selected cells Compute the average of the selected cells and enter

the result in the selected cell.

Divide cell x by cell y Divide one cell by another. For example, “Divide cell

A2 by A4”.

Multiply cell x by ten percent Multiply the contents of cell x by 10% and enter the

result in the selected cell.

Compute <Formula> End Formula

Recalculate Recalculate the formula in the selected cell and

Sort This Column Ascending, Descending

Hide/Unhide selection Hide or unhide a selection. Lock/Unlock selection Lock or unlock a selection.

Compute a formula. For example, “Compute Five Plus Seven Times Three End Formula.”

overwrite the existing value with the new value. Sort the selected column.

Dragon NaturallySpeaking User’s Guide

CHAPTER

Dictating Names, Numbers, Punctuation & Special Characters

his chapter describes how to dictate numbers, punctuation, Web addresses, and a few other special items.

NOTE

the formatting properties of the word by using the Word Properties dialog box. See “Changing word properties” on page 126.

If Dragon NaturallySpeaking is not formatting a word as you would like, you can change

Dictating numbers

In most cases you can dictate numbers, including postal codes, as you normally say them. Dragon NaturallySpeaking will display either a number (“3”) or the word (“three”), based on the context. To force recognition of digits as numerals instead of text without using the Numbers Mode, say "Numeral" before you say the digit, for example, say "Numeral Three" to get 3. When dictating numbers:

■ You can use or omit the word "and" as part of a number. For example, say "one

hundred fifty" instead of "one hundred and fifty" to get the number 150.

■ You can use "oh" and "zero" interchangeably to get 0.

■ If you want a comma in a four-digit number, you must speak it explicitly.

Numbers with five or more digits automatically include commas, with the exception of US ZIP codes.

■ For a decimal point, say “point.”

TIP

If you want to dictate only numbers, you can switch to “Numbers Mode.” See “Switching

Recognition Modes” on page 101 for more information.

Dragon NaturallySpeaking User’s Guide

Dictating Names, Numbers, Punctuation & Special Characters

TO ENT E R SAY

1one

numeral one

5 five

numeral five 17 seventeen 23 twenty three 179 one hundred seventy nine

one seventy nine 5423 five thousand four hundred and twenty three 5,423 five [comma] four twenty three 12,537 twelve thousand five hundred and thirty seven 142,015 one hundred and forty two thousand and fifteen

35.23 thirty five [point] two three

0.03 All Dialects: zero [point] zero three

Outside US/Canada: nought [point] nought three

43.28% forty three [point] twenty eight [percent sign] 02460 oh two four six zero 02460-1458 oh two four six zero [hyphen] one four five eight 2 3/4 two and three fourths 11/32 eleven over thirty two $99.50 ninety nine dollars and fifty cents

45.35 45 Euros and thirty-five cents

£120.35

NOTE

Regional Settings match the language (dialect) you selected when you created your user.

If you are having problems dictating numbers, currency, times, or dates, make sure that your

pound sterling sign one hundred and twenty point thirty five

[All Dialects]

Changing the format of a number

If Dragon NaturallySpeaking enters a number in a format you don’t want, you can use voice commands to convert it to a numeral or to spell it out.

For example, you can change “seven dollars” to “$7” pounds” to “£7” (Other Dialects) by saying “Format That Number.”

And you can change “$7” to “seven dollars” (Other Dialects) by saying “Format That Spelled Out.”

(US/Canada) or “seven

(US/Canada) or “£7” to “seven pounds”

Dragon NaturallySpeaking User’s Guide

Dictating Names, Numbers, Punctuation & Special Characters

These commands change the last number dictated or a selected number.

SAY TO C HANGE

Format That Number one to 1

first to 1st nineteenth to 19th 5 million to 5,000,000 five million to 5,000,000 eight dollars to $8 (US/Canada) seven pounds to £7 (Other Dialects)

Format That Spelled Out 4th to fourth

27 to twenty-seven 5,000,000 to five million

NOTE

and currency, but not for dates, times of day, telephone numbers, and most fractions.

The “Format That Number” and “Format That Spelled Out” commands work for numerals

Using Numbers Mode

Any time you need to dictate a series of numbers and do not want Dragon NaturallySpeaking to recognize them as words, you can turn on Numbers Mode. This could be useful, for example, if you are dictating in a spreadsheet program, such as Microsoft

To turn on Numbers Mode, say “Start Numbers Mode” or “Numbers Mode On.” To turn off Numbers Mode, say, “Stop Numbers Mode” or “Numbers Mode Off” or “Switch to Normal Mode.”

For more information on Numbers Mode and more ways to turn Numbers Mode on and off, see the section “Switching Recognition Modes” on page 101.

Dates

You can dictate most dates the way you would normally say them. Say “oh” or “zero” to enter 0. In dialects other than US/Canada, you can also say “nought.”

Excel®.

TO ENTER SAY

22 January 1999 twenty two January nineteen ninety nine April 9, 2001 April 9 [comma] two thousand and one 14/07/85 fourteen [slash] oh seven [slash] eighty five 3/11/02 three [slash] eleven [slash] zero two 3/11/2002 three [slash] eleven [slash] two thousand and two April 1st April first March 22nd March twenty second the 1980s the nineteen eighties

Dragon NaturallySpeaking User’s Guide

Times of day

Dictating Names, Numbers, Punctuation & Special Characters

Dictate the time of day the way you would normally say it.

US/Canada: Dragon NaturallySpeaking automatically types the colon (:) if you say “a m” or “p m” when dictating the time. Say “o’clock” or “colon zero zero” to enter:00.

TO ENT E R SAY

8:30 eight [colon] thirty or eight [numeric colon] thirty 7:45 AM seven forty five a m 10:22 PM ten twenty two p m 3:00 three o’clock or three [colon] zero zero 5:00 PM five o’clock p m

TIP

Dragon NaturallySpeaking will recognize times more accurately if you say “numeric colon”

instead of “colon” when dictating times.

Other Dialects: Dragon NaturallySpeaking automatically types the point (.) if you say “a m” or “p m” when dictating the time, depending on the regional setting. Say “o’clock” or “point zero zero” to enter .00.

TO ENT E R SAY

8.30 eight [point] thirty

7.45 AM seven forty five a m

10.22 PM ten twenty two p m

3.00 three o’clock

5.00 PM five o’clock p m

NOTE

Telephone numbers

North American phone numbers

Say US and Canadian phone numbers as you normally would, pausing briefly between each group of numbers.

The format of “a.m.” and “p.m.” depends on your computer’s regional Windows® settings.

Dragon NaturallySpeaking User’s Guide

Dictating Names, Numbers, Punctuation & Special Characters

You don’t need to dictate hyphens for most phone numbers (numbers that are 7, 10, or 11 digits long). Dragon NaturallySpeaking will add them automatically.

TO ENTER SAY

965-5200 nine six five fifty two hundred 617-965-5200 six one seven nine six five fifty two oh oh 1-800-555-1212 one eight hundred five five five one two one two (617) 965-5200 [open parenthesis] six one seven [close

parenthesis] nine six five five two zero zero

1-212-555-1212 one two one two five five five one two one two

Telephone numbers outside North America

To dictate other phone numbers, including European phone numbers, you must say all the punctuation, including the hyphens, spaces, and parentheses.

TO ENTER SAY

(01628) 894150 [open parenthesis] oh one six two eight [close

parenthesis] eight nine four one five oh

Fractions

027 629 8944 oh two seven [space bar] six two nine [space

bar] eight nine four four

61-7-4695-2055 six one [hyphen] seven [hyphen] four six nine

five [hyphen] two zero five five

(65) 2778590 [open parenthesis] six five [close parenthesis]

two seven seven eight five nine zero

TIP

In dialects other than US/Canada, you can say “bracket” instead of “parenthesis.”

You can dictate most common fractions the way you would normally say them. To dictate 1/2, 1/3, 1/4, 1/5, 1/6, 1/7, 1/8, 1/9, 1/10, and 1/16 or a multiple of these fractions, just say the fraction normally.

TO ENTER SAY

1/2 one half 1/4 one fourth or one quarter 15/16 fifteen sixteenths or fifteen over sixteen 3 7/8 three and seven eighths or three and seven over eight

Dragon NaturallySpeaking User’s Guide

Dictating Names, Numbers, Punctuation & Special Characters

If the denominator (bottom number in the fraction) is greater than 10, you can enter the fraction by saying “slash” or “over” between the two numbers.

TO ENT E R SAY

9/12 nine [slash] twelve or nine over twelve 5 3/56 five [space bar] three [slash] fifty six 130/70 one thirty over seventy

A few common fractions can also be displayed on your computer as special characters (such as ¼, ½, or ¾) instead of two numbers separated by a slash character (such as 1/ 4, 1/2, or 3/4). For information about dictating fraction characters, see “Dictating uncommon special characters” on page 98.

Roman numerals

You can dictate Roman numerals by saying “Roman numeral” and the number. For large numbers, say the number in small combinations (as in the examples shown here).

TO ENT E R SAY

I Roman Numeral one IV Roman Numeral four V Roman Numeral five X Roman Numeral ten L Roman Numeral fifty C Roman Numeral one hundred D Roman Numeral five hundred M Roman Numeral one thousand XXIV Roman Numeral twenty Roman four XXXI Roman Numeral thirty Roman one MCMXCVII Roman Numeral one thousand

Roman Numeral nine hundred Roman Numeral ninety Roman Numeral seven

TIP

Don’t pause after the word “Roman Numeral” when you’re dictating a Roman numeral. If you

pause, Dragon NaturallySpeaking may enter, for example, “Roman numeral three” instead of “III.”

Postal and ZIP Codes

Dragon NaturallySpeaking can automatically formats postal codes. This feature is controlled from the Formatting tab of the Options dialog box. For more information, see “Formatting options” on page 170.

Dragon NaturallySpeaking User’s Guide

Dictating Names, Numbers, Punctuation & Special Characters

US ZIP Codes

You can dictate US five-digit ZIP codes just as you dictate any group of numbers. When dictating nine-digit ZIP codes, you must say the hyphen.

TO ENTER SAY

01886 oh one eight eight six 94704-1150 nine four seven oh four [hyphen] one one five oh

UK and Canadian Postal Codes

You can dictate UK postcodes by saying “Postcode” followed by the letters and numbers that make up the postcode. For Canadian postal codes, say “Postal code” followed by the letters and numbers that make up the postal code. Spacing and formatting will happen automatically.

TO ENTER SAY

NG3 2HX Postcode n g three two h x E10 7BD Postcode e ten seven b d EC2Y 4LK Postcode e c two y four l k K1A 0M5 Postal code k one a zero m five X0A 0H0 Postal code x oh a oh h oh

Dragon NaturallySpeaking User’s Guide

Dictating Names, Numbers, Punctuation & Special Characters

Currency and coin

You can dictate your own currency as you would normally say it.

Currency in US/Canada (US English dialect)

TO ENT E R SAY

$58.00 fifty eight dollars and zero cents $1.75 one dollar and seventy five cents $5.25 five dollars and twenty five cents $3.9 billion three point nine billion dollars

45 forty five euros

99.50 ninety-nine euros and five cents £ 2.20 pound sterling sign two point two oh £ 5 million pound sterling sign five million

Currency in Other Dialects (UK, Australian, Indian, and Southeast Asian English)

TO ENT E R SAY

$58.00 dollar sign fifty eight $1.75 dollar sign one point seventy five

4.25 four euros and twenty five cents

3.9 billion three point nine billion euros £ 45 forty five pounds £ 99.50 ninety nine pounds and fifty pence £ 2.20 two pounds twenty £ 5 million five million pounds

NOTE

Windows Regional Settings as your default currency.

Dragon NaturallySpeaking uses the currency symbol ($, £, and so on) specified in your

Dictate other currencies by first saying the currency symbol followed by the digits.

US/Canada: If your Regional Settings are set to the United States or Canada, your default currency is $ (dollar). If you want to dictate a dollar currency amount, dictate it the way you normally do. If you want to dictate a pound sterling currency amount, say, for example, “pound sterling sign fifty eight” (to enter £ 58), and so on.

TIP

In US/Canada, you must say “pound sterling sign” to enter £, since “pound sign” means # in the

U.S. vocabulary. In all other dialects, you can say “pound sign” to type £.

Other Dialects: If your Regional Settings are set to the United Kingdom, your default currency is £ (pound sterling). If you want to dictate a pound sterling

Dragon NaturallySpeaking User’s Guide

Dictating Names, Numbers, Punctuation & Special Characters

currency amount, dictate it the way you normally do. If you want to dictate a dollar currency amount, say, for example, “dollar sign fifty eight” (to enter $58) and so on.

NOTE

currency is $ in Windows Regional Settings.

Australian users can say “fifty eight dollars” to dictate $58, since the Australian default

Punctuation

Using Natural Punctuation

Dragon NaturallySpeaking can automatically add commas and periods at the appropriate places in your dictation without your having to explicitly speak that punctuation. This Natural Punctuation feature can be useful in helping you get used to dictation by focusing on what you are saying rather than how your speech is punctuated.

Natural Punctuation only inserts periods and commas. You still have to dictate other punctuation marks. Even with Natural Punctuation turned on, you can still dictate periods and commas. As you become more adept at dictation and want more control over where punctuation appears, you may want to explicitly dictate all your punctuation.

For information on correcting punctuation, see Correcting Punctuation on page 44.

TIP

Periods will only appear at the end of a sentence once you have started the next utterance or

said "New Line" or "New Paragraph"

Enabling and disabling automatic punctuation

Natural Punctuation is turned on by default.

There are two ways of turning Natural Punctuation on and off:

1 Select Options from the Tools menu of the DragonBar and click "automatically

add commas and periods" on the Formatting tab. For more information on this, see page 170.

2 By saying "autopunctuation on" and "autopunctuation off". Turning Natural

Punctuation on and off by voice sets the option on the Formatting tab listed above. If your disable Natural Punctuation by voice, it stays disabled until to enable it again.

Dragon NaturallySpeaking User’s Guide

Dictating Names, Numbers, Punctuation & Special Characters

Dictating Punctuation

You can enter the punctuation marks and symbols listed below in text you dictate. For a list of all punctuation marks, see page 194 in the Appendix.

TO ENT E R SAY

,comma . period

?question mark ! exclamation mark (All Dialects)

“ open quote

‘ open single quote

dot point [each one has different spacing characteristics]

exclamation point (US/Canada)

close quote

close single quote

( open paren (US/Canada)

left paren (US/Canada) left parenthesis (All Dialects) open parenthesis (All Dialects)

) close paren (US/Canada)

right paren (US/Canada) right parenthesis (All Dialects) close parenthesis (All Dialects)

‘ apostrophe ‘s apostrophe-ess

-hyphen

minus sign

-- [double hyphen]

dash

space bar

You can use the Vocabulary Editor to view or change the formatting properties of the punctuation. For more information, see “Changing word properties” on page 126.

Dragon NaturallySpeaking User’s Guide

Dictating Names, Numbers, Punctuation & Special Characters

Words that end with ’s

To dictate a word ending with (apostrophe) ’s, just say it as you normally would. Dragon NaturallySpeaking will often add it. If Dragon NaturallySpeaking doesn’t include the ’s, you can add it later.

TO ENTER SAY

We took Mary’s car We took Mary’s car that’s enough that’s enough it’s time to go it’s time to go

Including ’s as you dictate

When you want to make sure that Dragon NaturallySpeaking types a word with ’s, say “apostrophe ess” after saying the word. For words that already end in “s,” say “apostrophe” after the word, as in the second example shown here.

TO ENTER SAY

We took my brother’s car We took my brother [apostrophe ess] car I met my friends’ children I met my friends [apostrophe] children

TIP

You can add ’s to a word by selecting it and then saying it again with “apostrophe

ess.“

Dictating hyphenated words

Many hyphenated words and phrases are already in the Dragon NaturallySpeaking vocabulary. To dictate a word or phrase that is usually hyphenated, just say it as you normally would.

TO ENTER SAY

long-lasting long lasting up-to-date schedule up to date schedule Tokyo-based company Tokyo based company nine-year-old boy nine year old boy

Dragon NaturallySpeaking User’s Guide

Dictating Names, Numbers, Punctuation & Special Characters

Including hyphens as you dictate

To hyphenate words that Dragon NaturallySpeaking doesn’t hyphenate automatically, just say “hyphen” wherever you want a hyphen.

TO ENT E R SAY

speech-recognition software speech [hyphen] recognition software power-sharing agreement power [hyphen] sharing agreement Elizabeth Walker-Smith Elizabeth Walker [hyphen] Smith

You can hyphenate words you just dictated with the command “Hyphenate That.” Select the words you want to hyphenate and say “Hyphenate That.” If you say this command when no words are selected, Dragon NaturallySpeaking will usually hyphenate the last few words that you said.

Removing hyphens

You can remove a hyphen by selecting it and replacing it with a space.

To remove a hyphen:

1 Say “Select hyphen.”

2 Say “Space Bar.”

Preventing hyphens

You can prevent Dragon NaturallySpeaking from entering a hyphen by pausing where the hyphen would normally be.

For example, to type “long lasting” (normally hyphenated) say “long,” then pause for a moment, and then say “lasting.” Or you can say “long space bar lasting” without pausing, to insert a space in place of the hyphen.

Dictating compound words

Dragon NaturallySpeaking joins compound words (such as “notebook”) automatically, based on standard usage. To dictate a compound word, just say it as you normally would.

Dragon NaturallySpeaking User’s Guide

ScanSoft Dragon NaturallySpeaking 7 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual