Sagem PHONEF@X INTERNET 390-i, PHONEF@X INTERNET 395-i, PHONEF@X INTERNET 440-i, PHONEF@X INTERNET 445-i User Manual
PHONEF@X INTERNET
390-i / 395-i / 440-i / 445-i
User manual
FACSIMILE MACHINES
This product is not designed for making emergency telephone calls when the power fails.
Alternative arrangements should be made for access to emergency services.
GENERAL VIEW
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440-i / 445-i
OR
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91011
390-i / 395-i
OPERATION PANEL
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91011
440-i / 445-i
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OR
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390-i / 395-i
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1 Rear cover
2 Fax access door (390-i / 395-i models) or printer
paper feeder (44 0-i / 445-i models)
3 Handset
4 Auxiliary connector access
5 Radio module connector
6 PC connector
7 Control panel
8 Front cover
9 Handset jack
10 Telephone line jack
11 Power supply jack
12 LCD display screen (2 lines of 16 characters and
10 icons)
13 Scan mode when sending faxes:
- normal: 2 icons off
- fine: fine icon lit
- photo: photo icon lit
14 Line icon:
Lit: communication in progress
Flashing: establi s hm ent of fax communication or
telephone commu-nication in pro gress
15 Memory status (0 to 100%)
16 Telephone icon : telephone in service
17 Fax icon: autom atic fax recept ion
18 TAD icon: answering ma chine in service
19 Choice of fax transm issi on sca n m ode when
sending faxes
20 Choice of rece ption mode
21 Numeric keypad
22 Alphabetic keypad
23 Start key: transmi ssio n of faxes or local copy
24 @ key: used to enter the @ ch aracter in e-mail
addresses
25 Ctrl ke y: u sed in co nj unc ti on wit h a ny le tt er on the
keypad to access the symbols shown above the
alphabeti c characters
26 Intern et @ key: for faxing via t h e Internet
27 Stop key: stop current operation or confidential
telephone mode (Mute)
28 Vocal message s lamp: presence o f v oice messages
on the ans w ering machine
29 Vocal mail ke y: to listen to messages
30 Fax message key: to print faxes received in memory
31 Fax messages lamp: there are fax messages stored
in memory
32 Shift key : used in conjunction with a ny le tter
on the keypa d to enter a capit al letter
33 Loudspeaker volume up key
34 Loudspeaker key: hands-free telephony or speaker
mode
35 Loudspeaker volume down key
36 Redia l ke y: automatic recall of last number dialled
37 Recall key: in sert a pause in dialling or PABX
recall (Flash key)
38 Direct ory key: call a nu mber in the direc tory
39 Hold k ey: transfer a telephone cal l to another
extension on the same line
40 OK key: confirmation of selection displayed on
screen
41 Screen cursor: move right
42 Screen cursor: m ove up
43 Screen curso r: m o ve left
44 C key: retu rn to previous message dis-played on
screen
45 Menu key: ac c ess th e various functions
46 Screen cursor: m ove down
TABLE OF CONTENTS
CHAPTER 1: INSTALLATION......................................................................................................1
1. Unpacking the unit.............................................................................................................1
2. Output paper......................................................................................................................1
3. Connections ................ ......................................................................... .......................... .....2
4. Setting up the unit..............................................................................................................3
CHAPTER 2: DIRECTORY............................................................................................................5
1. Creating a new record....................................................................................................... 5
2. Consulting, editing or deleting a record ....................................................... ...................6
3. Deleting a record................................................................................................................7
4. Printing the directory........................................................................................................7
5. Saving/restoring the directory (option)............................................................................7
CHAPTER 3: TELEPHONE FUNCTIONS...................................................................................8
1. Using the handset...............................................................................................................8
2. Hands free telephony......................................................................................................... 8
3. Calling from the directory ................................................................................................8
4. Answering a call.................................................................................................................9
5. Redialling one of the last ten numbers called..................................................................9
6. Mute mode..........................................................................................................................9
7. Using recall, # and *...........................................................................................................9
8. Transferring a call ............................................................................................................. 9
9. Timing your calls...............................................................................................................9
10. Using a cordless handset..................................................................................................10
11. Using a mobile phone (depending on model).................................................................10
CHAPTER 4: FAX..........................................................................................................................11
1. Fax transmission............................................................................................................. .11
2. Fax reception: fax answering machine..........................................................................13
3. Making a telephone call during a fax transmission......................................................14
CHAPTER 5: INTERNET .............................................................................................................15
1. Subscription and access provider...................................................................................15
2. Sending/receiving via the internet..................................................................................16
3. Settings..............................................................................................................................17
CHAPTER 6: ANSWERING MACHINE.....................................................................................20
1. Set-up ................................................................................................................................20
2. Selecting the type of answering machine.......................................................................20
3. Announcements................................................................................................................20
4. Messages ........................................................................................................................... 21
5. Local memo ......................................................................................................................21
6. Call screening.... ...............................................................................................................22
7. Remote retrieval of messages on the answering machine............................................22
8. Privileged access...............................................................................................................23
CHAPTER 7: RECEPTION MODES...........................................................................................24
1. Manual mode....................................................................................................................24
2. Automatic mode with answering machine.....................................................................24
3. Automatic mode without answering machine...............................................................24
CHAPTER 8: ADVANCED COMMUNICATION FUNCTIONS.............................................25
1. Deposit and retrieval (active polling).............................................................................25
2. Transmission waiting queue ...........................................................................................26
3. performing operations from another extension............................................................27
4. Mailbox.............................................................................................................................27
CHAPTER 9: OTHER FUNCTIONS...........................................................................................29
1. Photocopies.......................................................................................................................29
2. Printing.............................................................................................................................29
3. Viewing the ribbon...........................................................................................................29
4. Protecting your voice and fax messages.........................................................................29
5. Alarm ................................................................................................................................30
6. Economising printing paper .................. .........................................................................30
7. PC interface......................................................................................................................30
8. Special ringing (for Australia only)................................................................................31
CHAPTER 10: APPENDICES.........................................................................................................32
1. Replacing consumables....................................................................................................32
2. Technical parameters.................... ..................................................................................36
3. Technical characteristi cs.................. ...............................................................................36
4. Transmission report codes..............................................................................................37
5. Troubleshooting...............................................................................................................38
6. Notice for co nnec ti on to the tel ecommunication system (for Unite d K ingdo m onl y) 39
This equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single
terminal conn e ct io n to t he public switched telephone network (PST N).
In the event of problems, you should con ta ct your equipment suppl ie r.
NOTE POUR
L’IMPRIMEUR :
VOIR BAT
CHAPTER 1: INSTALLATION
1. UNPACKING THE UNIT
Check the presence of the following items:
Main unit
Power adapter
Telephone han dset
2. OUTPUT PAPER
You may u se a ny stan dard p lain p aper ( A4 fo rmat pho tocop yi ng pape r, approx. 80 g/m2). However, for
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optimal print quality re sul ts, we sugg est you use the type of paper recom m e nded by the manufactur er.
FOR 390-I / 395-I MODELS
1 2
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Telephone cable
Paper
User manual
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2
To open the fax access door (1), use notch on the side
(2).
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4
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6
5
Lift the paper support bracket (3).
Prepare a stack of A4 paper (30 sheets max.).
Press the clip (5) to insert the paper in the unit’s paper
store.
Insert the paper between the paper guides (4 and 6).
Adjust the left paper guide (4) to the width of the paper
Lift the support guide (7) to facilitate print-
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out stacking.
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FOR 440-I / 445-I MODELS
1 2
Snap the paper holder (1), in the two slots (2)at the top
of the sheet feeder.
Open the feeder cover (3).
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2
3
Use only new paper that is not torn, crumpled or curle d.
Never reload th e fe eder during print ing.
Remove any remaining sheets of paper from the feeder before reloading paper.
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2
3
Prepare a stack of plain paper (100 sheets maximum).
Place the paper stac k i nto the feeder (4).
Close the feeder cover (3).
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3. CONNECTIONS
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1
Connect the t elephone ha ndse t c ord to the appropriate
connector (1) on the main unit.
3 Connect the small plug of the power adaptor to
3
Connect the sma ll plug of the telepho ne cable to the
appropriate connector (2) on the main unit, and
connect the ot her end to your wall telephone socket
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2
the connector (4) on the ma in unit. Ensure the
strip (3) is facing upwar ds.
or
2
Make sure the wall socket to which yo u are connecting
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your machine complies with the specifications on the
label under the power adaptor.
Connect the m ains ca ble pl ug of the powe r adap tor to th e
wall socket.
4. SETTING UP THE UNIT
ACCESSING THE MENUS
ACCESSING THE MAIN MENU:
Press the MENU key.
MOVING WITHIN THE MENUS:
Press the or arrow to select the previous or th e ne xt line in the menu.
Menu
Menu
Press th e OK key to access the following menu.
Press th e C (COR RECTION) key to return to the previou s me nu.
Press the key (START) to c onfi rm and exit from the curr ent menu.
Press the key (STO P) to exit from the current menu.
MOVING WITHIN A DATA ENTRY FIELD:
Press the or key to delet e the last charac ter or to insert a spa ce or to
move with in a field (e.g. to record the date ).
Press th e C ke y to cancel entry and return to the in itial value.
Press the key to confirm ent ry a nd exit from the curre nt menu.
PRINTINGS THE MENUS
You can print the menus and discove r al l the functions of your machine:
Press MENU, 5, 1 and OK.
OK
C
Menu
C
PROGRAMMING
ENTERING OR CHANGING THE DATE AND TIME
Press MENU, 2, 1 and OK.
Enter the date and time using the numer ical keypad, then pr ess OK to confirm.
For example , to en t er 7 May 1999, 9:15, enter 0 7 0 5 9 9 0 9 1 5 then Press OK.
RECORD YOUR NUMBER AND NAME
Your number a nd name are pr inted on fax es transmitted wh en the HEADER se tting is acti ve. To record you r
number and your name:
Press MENU, 2, 2 and OK.
Using the numeric keypad, enter the telephone number of your fax machine.
Press the OK key to confirm your choice.
Enter you name using the alphabetic keyboard.
Press the OK key to confirm your choice.
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RINGING TONE
+
You can ch oose betwee n 4 different tone s or NO R INGING TONE a nd adjust the volume of th e ringing t one
chosen.
Press MENU, 2, 3 and OK.
Select the desire d ri ngi ng tone (N° 1 to 4 or NO RINGING TONE) using t he and na vi gation keys.
To adjust the volume of the tone, press keys.
When the tone and volume suit you, press the OK key.
TYPE OF NETWORK
The telephone line to which your machine is connected may be linked either to a private network or the public
network (via a switchb oard, for example).
To set your fax machine for a PABX (private network), press MENU, 2, 4, 1 and OK.
To set your fax machine for PSTN, press MENU, 2, 4, 2 and OK.
PREFIX
If your unit is connect ed to a private automa tic branch exchan ge (PABX), you must record th e prefix number
(generally 0).
Press MENU, 2, 5 and OK.
Select the WIT H opt ion using the or keys and press the OK key to confirm.
Enter the number use d by your PABX to access the tele phone networ k (for inst ance 0) follo wed by a / and
press th e OK key.
If necessary, enter the phone number length to which the prefix must be automatically added (in most cases
the value is 10) and press the OK key to confirm.
Then press the STOP key.
Note: choosing the prefix enabl es you to change from a private network (WITH prefix) to a pub lic network
(WITHOUT prefix). In this case, all the number in the directory are memorised without a prefix.
NUMBER OF RINGS
You can set the number of rings after which the answering machine is activat ed .
To set the number of rings (2 to 9), press MENU, 2, 6 and OK.
Change the numbe r of ri ngs if you wish and press the OK key to co nfi rm your choice (2 to 9).
REMOTE RETRIEVAL CODE
This function allows you to define the code to access locally or remotely messages recorded or faxes received by
your machine and stored in memory.
To enter a remote retrieval code, press MENU, 2, 7 and OK.
Enter your code and pre ss the OK key to confirm your choice.
TRANSMISSION REPORT
After sending a fax , yo ur fax machine can pr int the transmission report to your choic e.
Press MENU, 2, 8 and OK.
Select an option us ing the or keys.
• WITH: A transmission report is print ed whether the transmission has ende d successfully or h as failed.
There is thus one transmission report for each transmission request.
• WITHOUT: There is no rep ort for the do cuments se nd (refer t o the tran smission log to keep a t race of
communications).
• IF ERROR: A transmission report is printed only if the transmission fai led.
Press OK to confir m.
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CHAPTER 2: DIRECTORY
1. CREATING A NEW RECORD
To access this menu, press MENU, 1, 1 and OK.
Your fax machine cre ates a ne w record. You can now rec ord yo ur contact’s details.
Note: you can cancel creation of the record at any time by pressing the STOP key.
ENTERING THE CONTACT’S NAME
Using the alphabeti c keyboard, enter yo ur contact’s name.
You can correct your entry usi ng the key.
Press the OK key.
ENTERING THE CONTACT’S FAX NUMBER
Using the numeric keypad, enter the number of your contact’s fax machine.
Press the OK key to confirm.
Note: if you wish to insert a dialling pause (to exit a private company network, for example): press the / key on
the alphab et ic keyboard. The character / is inser ted in the num be r displayed.
ENTERING THE CONTACT’S INTERNET ADDRESS
If your contact has an Internet address, enter it in the directory.
Use the alphabetic keyboard to enter your contact’s e-mail address:
@
Notes: to enter the @ character, use the key,
to enter a full stop, press the key.
Press the OK key to confirm your entry.
.
ENTERING THE CONTACT’S VOICE MEMO
If you record a v oca l memo, you will he a r it when you call the contact associated to the record.
Move the indicator to "VOX MEMO" using the or keys and press the OK key.
Lift the hands et and record th e voice mes sage yo u wish to associ ate with th e cont act, for ex ample "SM ITH".
Hang up the contact is recorded in the directory.
If you do not wan t to associat e a voice mem o to your recor d, move th e indicator to "WITHOU T MEMO " and
press the OK key.
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2. CONSULTING, EDITING OR DELETING A RECORD
SELECTING A RECORD IN THE DIRECTORY
Press MENU, 1, 3 and OK.
Note: the contacts are recorded in alphabetical order in the directory.
There are two ways o selecting a record:
• Selection by name
Example: find th e SMIT H record in the directory:
- Enter the l ette r s S,M and I, your fax machine loo k s it up.
- If several contacts start with the same two letters, you can refine your search by typing more letters or
using the or keys: your fax m ac hi ne refines the search as you refine your selection.
- Press the OK key.
• Step by step selection using the and arrows
Example: find th e SMIT H record in the directory:
- Press MENU, 1, 3 and OK.
- Move the indic at or > usi ng t he or keys until you the SMITH record is displayed.
- Press the OK key.
EDITING A RECORD IN THE DIRECTORY
When you have se le cted a record:
You can correct the na me by using t he key and mod ify ing the na me wit h th e alph ab etic keyboa rd (as
for adding a re cord).
Press the OK key to confirm.
You can correct the fax number by using the key and cha ngi ng the number with the numeric key pad
(as for adding a record).
Press the OK key to confirm.
You can correc t the E-m ail address b y using the key and cha nging the address with the alphab etic
keyboard (as for ad ding a record).
Press the OK key to confirm.
You can modif y the speed dial number automatic ally attr ibuted to th e contact wit h the key and the
numeric ke ypad.
Press the OK key to confirm.
Move the indicator > to the chosen option using the o r keys:
• VOX MEMO:
- If there is no voice message associat ed to the record, you m ust record one:
* Pick up the receiver
* Record the vo ice message
* Hang up: the m odifications are re corded.
- If there is already a voice me s s age associated to the record: mo ve the indic ator > to the chosen option
using the or keys.
* KEEP MEMO: the vocal m essage a ssociated to the record is kept. Press the OK key.
. NEW MEMO: you can recor d a new voice message.
- Pick up the receiver
- Record the voi c e m essage
- Hang up.
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• WITHOUT MEMO: if there is a voice message associated to the record, it is deleted.
At this point, you can define certain "privileged" contacts you call frequently and personalise their
incoming calls:
- with a special ri n ging tone,
- by choosing a spec ia l m ai lbox number,
- on a particula r cordless handset.
Select an option using the or keys:
• PHONE CALL: If the number associated to the record is a phone number.
• FAX CALL: If the num ber associated to the record is a fax numb er.
Press the OK key.
If you chose APPEL TEL, select the ringing tone you want to use for calls from your contact.
Press the OK key.
Select the MAILBOX NUMBER you want to assign to faxes received fro m your c ont act .
Press the OK key.
Select the number of th e cordle ss handset you want to assign to c alls from your c ontact (onl y if a cordl ess
handset is connected to the unit).
Press the OK key.
3. DELETING A RECORD
Press MENU, 1, 4 and OK.
Select the record to be del et ed using the or keys or typing the letters of you r con ta ct ’s na me .
Press the OK key.
4. PRINTING THE DIRECTORY
Press MENU, 1, 2 and OK.
Your fax machine prints the directory.
5. SAVING/RESTORING THE DIRECTORY (OPTION)
A specific smar t ca rd allows you to save and restore the directory a s well as the unit’s parameters.
To do so, you must get a saving kit from your retailer. The saving kit includes a user manual. Refer to the manual
for further information.
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CHAPTER 3: TELEPHONE FUNCTIONS
Your machine is p rogrammed in the fa ctory to operate on tone dialling el ectronic telep hone exchanges.
(*)
1. USING THE HANDSET
Pick up th e receiver.
Type your party’s num ber.
The screen disp la ys the number dialled.
Notes: You can dial the number before lifting th e recei ve r.
You can call from the directory (see Calling from the directory of this chapter).
2. HAND S FREE TELEPHONY
You can dial dial your party’s number without lifting the receiver:
Dial your party’s num be r (or use the directory). The screen displays number dial led.
Press the SPEAKER key. The machine dials automa t ically.
When your party answers, lift the receiver or stay close to the machine’s control panel in order to speak.
You can also take the line before calling:
Press the SPEAKER key, you can h ea r the dial tone through the speaker.
Dial your party’s numbe r.
Note: at any time, y ou can pic k up the receiver and use it to cont inue the call (i n this case the S PEAKE R and
the microphone are automatically disabled ).
You can also switch from handset mode to speaker mode during a call:
Press and hold down the SPEAKER key,
Hang up the receive r,
Release the SPEAKER key.
Now you can continue the call using the SPEAKER.
3. CALLING FROM THE DIRECTORY
Your fax machine offers several options.
BY NAME
Example: call the YATES record in the directory.
Enter the letters Y, A and T , your fax machine looks up the number.
If several names start with the same letters, you can refine your search by typing more letters or using the and
keys.
Press the key or pick up the receiver.
2-DIGIT DIALLING
Example: call the YATES record in the directory using speed dial number 02.
Press the DIRECTORY key.
Enter the number 2 with the numeric keypad.
Press the key or pick up the receiver.
(*)
The telephone feature is only active when the unit is turned on.
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4. ANSWERING A CALL
Your telephone rings and the LINE icon fla s hes.
Pick up the receiver and speak.
To end the conversation, hang up.
5. REDIALLING ONE OF THE LAST TEN NUMBERS CALLED
Your fax machine allows you to redial one of the last ten numbers called.
Press the REDIAL key.
If necessary, use the nav igator and keys to select a number among the last ten ca ll ed .
To call the number displayed, press the SPEAKER key or pick up the receiver .
Note: you can delete the numbers stored in the REDIAL key at any time by pressing C, REDIAL and OK.
6. MUTE MODE
During a telephone call, if you want your party not to hear you :
Press the STOP key.
Press the STOP key again to resume the conversation.
7. USING RECALL, # AND *
ACCESSING SERVICES
The RECALL , # and * keys give access to Te lecom services. Re fer to your telephon e directory or conta ct your
Telecom age n c y to ge t information concerning thes e services.
COMMUNICATING WITH A SERVER AND REMOTE CONTROL
If your machi ne is in pulse d iallin g mode, you can wi tch to to ne diallin g during a call by p ressing the * key to
send a mult i-frequen cy (tone) sequence t o a server or access a ma chine e xternally (for exam ple, an answe ring
machin e).
RECALL KEY
If your ma chine is c on ne cted to a p riv at e net work (PA B X), this key g enera ll y all ows you t o t ran sfer a ca ll (see
exchange docum e nt at ion ).
8. TRANSFERRING A CALL
This function is useful when you want to conti nue your conversation on another extension on the same l in e.
Example: you a r e usi ng the handset.
You wish to continue the conversati on using a telepho ne loc at ed in another room:
Tell your party you are transferring the call.
Press the key.
Replace the handset (instead of freeing the lin e, your machine "ho ld s" the lin e).
Go to the other room, pick up the handset an d resume your conversation.
Note: pressing the key has no effect if the handset is not replaced within 4 seconds. You have 25 seconds
to pick up the other, handset before the com m unication is cut.
9. TIMING YOUR CALLS
10 seconds after the last digit is entered, th e counter indicatin g the duration of the call is displayed.
This count er indicates the communication time cal culated from th e l as t digit entered.
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