Sagem MF 3725 User Manual

SAGEM

MF 3725

User Manual

WELCOME

You have just acquired a new generation communications terminal from SAGEM and we congratulate you on your choice. This multi-function terminal will meet all your professional requirements.

This User's Manual present the model in the range:

Model Equipement

• Duplex unit scanner colour

• 28 ppm Black & White laser printer

MF 3725

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its direct access directory.

Denpending on model, you can also print to PCL® 6 and KPDL/SGScript 3 formats (emulation of Postscript® level 3 language).

We strongly recommend that you take the time to read this manual so that you can get the most out of your terminal's many features. Please read the safety instructions carefully (see the Safety chapter on page 8-1).

• Front/back module

• Connection Kit PC

• LAN 10/100 Base T

List of accessories

The following additional accessories are proposed for the Fax Laser range:

• Directory card.

• 500-page paper tray.

• Companion Suite Pro PC Kit.

Consumables

To refer to the last page of this user manual for the references.

1. The list of accessories is subject to change without prior notice.

Scanner console

Fine

Sfine

Photo

1. Key :

2. Key :

3. Key :

4. Key :

5. Key

6. Key :

7. Key :

8. Key :

9. Key :

10. Key :

11.

Scan resolution (Fine (Fin), SFine (Super Fin), Photo)

stops current printing.

help in terminal use.

local photocopy.

reduce or enlarge.

: scan to PC / scan to FTP / scan to Disk

scan to e-mail (sending of Internet fax).

double sided printing

selection of colour mode

scan resolution

contrast setting

12. Icon "Ligne" :

* On : communication in progress. * Flashing : communication setting up.

13. Icon :

14.

Recto/Verso print indicated

color mode selected

* On : duplex mode activated. * Out : printing mode deactivated.

15. Indicator reserve "Toner" :

On : end of toner Flashing : near the end of toner

16.

Indicator printer paper jam

17. Icon

fax reception icon reception

* On : reception possible. * Flashing : non-printed document(s) in memory

or being received.

* Out : reception impossible.

18.

Digital keyboard.

19.

Alphabetical keyboard

20. Key

deletes the character to the left of the

cursor

21. Key :

22. Key :

23. Key

24. Key :

25. Key

26. Key :

downwards

27. Key

input or line feed

access to special characters

Shift.

send fax

validates displayed selection



access to menu and browsing in menus

return to previous menu and correction of

text

28. Key :

29. Key :

30. Key :

31. Key :



browsing in menus upwards

stops current operation

access to directory and quick dial

numbers

multiple contact sending (fax,

e-mail).

COPY

SCAN

Fine

Sfine

Photo

Print console

1. The console's LCD screen.

WARNING

indicator: On: A problem or error (e.g. a paper jam) has occurred. Blinking: The printer requires maintenance or is warming up.

READY

indicator: On: The printer is ready. It prints out any data it receives. Blinking: An error has occurred. Off: The printer is idle. The data has been received but not printed out (see GO key).

DATA

indicator: On: The data has been processed or stored on the memory card, Blinking: Data transfer in progress.

key: Used to take the printer into or out of idle

mode.

6. < key: Used to navigate the submenus and make certain settings.

7. key: Used to navigate the menus and to increase numerical values.

3 4

8. > key: Used to navigate the submenus, make certain settings and display help messages when certain errors occur.

ENTER

key: Confirms the numerical values and other

selections.

10. key: Used to navigate the menus and to devease numerical values.

11.

12.

key: Used to access or exit the printer's menu.

CANCEL

key: Used to cancel a print job.

TYPE

13. indicator: Shows the paper type used in the tray.

SIZE

14. indicator: Shows the paper size used in the tray.

INTERFACE

15. indicator: Shows the interface being used (PAR, USB, OPT and --).

Contents

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Unpacking the components 1-4

Unpacking the additional paper tray (depending on option) 1-4 Unpacking the front/back module 1-5 Unpacking the scanner 1-6 Unpacking the printer 1-7

Description 1-8

Installing the terminal 1-9

Installing the removable components 1-24

Installing the scanner document feeder 1-24 Adjusting the original document output tray 1-25 Loading paper 1-25 Loading the multipurpose tray 1-28 Installing Consumables 1-30

Wall connections 1-33

Lan connections 1-33 Power line connection and switch on 1-33

Configuring the printer driver 1-33

Getting startedDirectoryMaintenanceSafety ContentsInstallationPrint function

Setting your

machine

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1 Access to functions 2-3

Guide to function list 2-5 Print console navigation basics 2-8

Navigating the menus 2-8 Access to functions 2-9 Guide to functions 2-10

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-2 Before reception 3-3 Technical parameters 3-5

Local Area Network settings 3-6

Local network settings 3-6 Print function settings 3-8 Remote configuration 3-10 Fax Server (depending on option) 3-10

Message service and the Internet 3-12

Initialisation parameters 3-12 Settings 3-14

Operation

Network Connection 3-17 Deactivating the Internet function 3-18

4DIRECTORY 4-1

Creating subscribers record 4-2

Adding a record 4-2

Creating subscribers lists 4-4

Adding a list 4-4 Adding or deleting a number from the list 4-5

Consulting a record or a list 4-5 Modifying a record or a list 4-6 Deleting a record or a list 4-6 Printing the directory 4-6 Importing a directory 4-6

The file structure 4-7 Procedure 4-7

Exporting a directory 4-8 LDAP server 4-8

Configuration 4-9 Accessing server contacts 4-9 Adding a server contact to the local directory 4-9

5OPERATION 5-1

Sending 5-1

Document depositing 5-1 Choosing the resolution/contrast 5-2 Dialling 5-3 Transmitting Over the Fax Server (depending on option) 5-5 Transmission over the Internet 5-5 Transmission waiting queue 5-9 Cancelling a transmission in progress 5-10

Reception 5-10 Copying 5-10

Local copy 5-11 Specific copy settings 5-13

Other functions 5-15

Logs 5-15 Printing the functions list 5-15 Printing the machine settings 5-16 Counters 5-16 Lock 5-16 Scan to PC (depends on model) 5-18

Contents

6PRINT FUNCTION 6-1

Using the console 6-1

The console 6-1 Printing test pages 6-4

Contents

Paper size and type settings 6-5 Pagination 6-11 Interface 6-16 Configuring the printer 6-17

7MAINTENANCE 7-1

Maintenance 7-1

General 7-1 Replacing the consumables (toner and drum) 7-2 Cleaning 7-10 Servicing 7-11 Scanner calibration 7-11

Incidents 7-11

Printer incidents 7-12 Scanner incidents 7-15 Miscellaneous incidents 7-17 Storage 7-17 Packing and transporting the unit 7-17

Specifications 7-20

8SAFETY 8-1

Getting startedDirectoryMaintenanceSafety ContentsInstallationPrint function

Setting your

machine

III

Operation

Contents

The mark attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC.

For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with Directive 89/336/EC.

The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/ 5/EC.

1INSTALLATION

20 cm (40 cm with front/back module)

30 cm

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics.

• Choose a location that is well ventilated.

• Make sure you do not obstruct the ventilation grilles located on the left and right-hand sides of the unit and at the rear of the Front/Back module. If there is a wall nearby when you install the unit, make sure you install the terminal at the distances shown in the illustration below in order to make it easier to open the various covers.

20 cm (40 cm with front/back module)

30 cm

1-1

30 cm

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

•Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never switch the power to the terminal off and never open the covers while the unit is printing.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.

• Make sure that the power to the printer is switched off before connecting or disconnecting an interface lead to the printer (use a shielded interface lead).

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

Installation

1-2

Installation

• Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Avoid using the terminal during an "electrical storm" as this may involve a risk of electric shock caused by the lightning.

• Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

Getting startedDirectoryMaintenanceSafety ContentsInstallationPrint function

Setting your

machine

1-3

Operation

UNPACKING THE COMPONENTS

UNPACKING THE ADDITIONAL PAPER TRAY

(DEPENDING ON OPTION)

 Take the additional tray out of its box.

 Remove the protective side sections in the box.

 Remove the plastic bag from the additional tray.

Installation

 To install the additional tray please see the paragraph on Installing the terminal, page 1-9.

1-4

Installation

UNPACKING THE FRONT/BACK MODULE

 Remove the front/back module from its box.

 Remove the protective side sections.

 Remove the plastic bag from the front/back module.

Getting startedDirectoryMaintenanceSafety ContentsInstallationPrint function

Setting your

machine

 To install the front/back module, please see the paragraph on Installing the front/back

module on top of the additional trays (depending on model or option), page 1-9.

1-5

Operation

UNPACKING THE SCANNER

 Take the scanner module and its accessories out of the box.

 Remove the plastic bag from the scanner.

 Check that you have all the components listed below.

Scanner

Installation

Centronics lead

Document

feeder

Mains power cord

(model depending

on country)

Cable holder

Feet

Interface

Cable fasteners

Mains extension

lead

Interface

User guide / Printing kit CD-ROM

Companion Suite Pro CD-ROM (depending on model)

Installation guide

1-6

Installation

UNPACKING THE PRINTER

 Take the printer and its accessories out of the box.

 Remove the plastic bag from the printer.

 Check that you have all the components illustrated below.

Getting startedDirectoryMaintenanceSafety ContentsInstallationPrint function

Setting your

machine

Waster Toner Box

Toner drum/cartridge

1-7

Printer

A plastic sachet used to store the developer (see packing procedure)

Operation

DESCRIPTION

Installation

Adjustable

paper guide

Scroll scanner

(ADF)

Scanner console

Print console

Rear front/back

module cover

Addional paper tray (optional)

Document feed tray for scanning

Original document

output stacker

Access handle Flatbed scanner

Chip card reader

Printer

output stacker

Manual paper

feed tray

Printer paper feed tray

Mains connection

Mains / LAN/ USB/

lead outlets

On/Off button

Front/back module

rear cover

1-8

Installation

INSTALLING THE TERMINAL

Installing the additional paper tray

You can install up to 3 additional paper trays.

Note: stacking paper feeders. (When installing multiple paper feeders).

Getting startedDirectoryMaintenanceSafety ContentsInstallationPrint function

Setting your

machine

Installing the front/back module on top of the additional trays (depending on model or option)

 Install the front/back module on top of the additional tray (optional).

1-9

Operation

Installation

 Remove the plug (A) and all the strips of fixing tape stuck onto the front/back module.

 Remove the front/back module's rear cover by pressing it inwards (see illustration below).

1-10

Installation

Installing the printer on top of the front/back module

 Place the printer on top of the front/back module and lay it down onto this module.

Getting startedDirectoryMaintenanceSafety ContentsInstallationPrint function

Setting your

machine

1-11

Operation

Installing the feet on the scanner/printer interface

 Position the scanner/printer interface unit on top of the printer, around 3 centimetres back from

the rear.

Installation

Left

Left interface

foot

Right

Right interface

foot

 Insert the scanner/printer interface feet into the slots provided for this purpose, located on both

sides at the rear of the scanner/printer interface, both of the feet have a fool-proofing device and can only be fitted in a single place.

 Once both of the feet have been positioned in their respective slots, press upwards until they clip

and then lock into place (see illustration below).

Clipping area

1-12

Installation

Installing the scanner on top of the scanner/printer interface

 Place the terminal's scanner on top of the scanner/printer interface and then lay it down.

Getting startedDirectoryMaintenanceSafety ContentsInstallationPrint function

Setting your

machine

1-13

Operation

Fitting the scanner interface to the printer

 Lift up the scanner/printer interface unit and then position the 4 locking tabs (B) opposite the 4

slots (A) located on the left and right-hand side at the rear of the printer. Insert the 4 tabs into these slots then press downwards so that the unit is properly fixed onto the printer.

 After fixing the unit onto the printer, make sure that the two blades on the positioning latches (C)

are in a vertical position, if not turn them so that they are in the correct position.

Installation

1-14

Installation

Terminal connections

If you stand at the rear of the unit you will be able to see all the available connections.

Parrallel

port

Parrallel

port

USB

Port

LAN

socket

Mains socket

Mains extension

socket

On / Off switch

Mains extension

socket

Getting startedDirectoryMaintenanceSafety ContentsInstallationPrint function

Setting your

Operation

machine

USB

Port

LAN

socket

1-15

Installation

 Connect your terminal's leads as shown below. Do not forget to lock the Centronics lead into

place using the 2 metal clips.

Locking clips

USB lead LAN lead

(not supplied)

Centronics

lead

Mains extension lead

scanner mains load

1-16

Installation

Connecting up the scanner/printer/front/back module

 Once the various leads have been connected, position them by inserting them into the

sockets provided for this purpose in the scanner/printer interface's two side feet as shown below.

 After carefully pushing the various leads into their respective sockets, clip the fasteners (A)

onto the scanner/printer interface feet supplied with the scanner (6 cable fasteners), see illustrations below.

Getting startedDirectoryMaintenanceSafety ContentsInstallationPrint function

Setting your

machine

Left

Right

Operation

1-17

Installing the cable holders

 Clip the 2 cable holders (see illustration below) onto the scanner/printer interface feet to hide the

leads inside the feet.

 Start by fitting the right-hand holder. Position the upper part of the holder (A) underneath the

interface (B). Bring the lower part of the holder (C) against the foot making sure that the middle clip (D) is in the right position. Clip the whole unit together.

Installation

 Then fit the left-hand holder in the same way.

1-18

Installation

Connecting the scanner's mains lead to the printer

 Connect the end of the male/female mains lead (A) to the printer's male connector (E).

 Pass the scanner's mains lead (B) from underneath the printer's mains lead (A) see

illustrations below.

 Make a loop with the mains lead (A) by inserting it into the grommet (D), see illustrations

below.

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machine

Setting your

Operation

1-19

Connecting the printer's LAN and USB leads

 Connect the printer's LAN lead (C) and USB lead (B) as shown in the illustration below.

Installation

1-20

Installation

Connecting the scanner's parallel port to the printer

 Connect the end of the lead (A) to the parallel port connector located on the left-hand side

at the back of the printer and lock it into place with the 2 metal tabs.

 Pass the USB and LAN leads underneath the parallel lead (A).

 Position the lead (A) on the bottom of the front/back module by running it over the mains

lead and the scanner line lead as shown in the illustrations below.

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Setting your

machine

Operation

1-21

Taking the various leads out of the terminal

 Once you have connected all of the terminal's leads, push them into the slot (A) provided for this

purpose on the left of the front/back module, see illustration below.

Installation

1-22

+ 122 hidden pages