Ricoh SP 1200S User Guide
SP 1200S
User’s Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct
use, be sure to read the Important Information in this manual before using the machine.
Table of Contents
Section I General
1 General information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide ...................................................................2
Viewing documentation ...................................................................................2
Control panel overview (For EU) ...........................................................................4
Control panel overview (For Asia/Oceania)...........................................................5
2 Loading paper and documents 6
Loading paper and print media ..............................................................................6
Loading paper in the paper tray....................................................................... 6
Loading paper in the manual feed slot ............................................................7
Unprintable area............................................................................................10
Acceptable paper and other print media.............................................................. 11
Recommended paper and print media ..........................................................11
Type and size of paper..................................................................................11
Handling and using special paper .................................................................12
Loading documents .............................................................................................15
Using the automatic document feeder (ADF) ................................................15
Using the scanner glass ................................................................................16
3 General setup 17
Paper settings......................................................................................................17
Paper type .....................................................................................................17
Paper size......................................................................................................17
Volume settings ...................................................................................................17
Beeper volume ..............................................................................................17
Ecology features..................................................................................................18
Toner Save ....................................................................................................18
Sleep time......................................................................................................18
LCD contrast........................................................................................................19
User Settings List.................................................................................................19
i
Section II Copy
4 Making copies 22
How to copy .........................................................................................................22
Entering copy mode.......................................................................................22
Making a single copy.....................................................................................22
Making multiple copies ..................................................................................22
Stop copying..................................................................................................22
2 in 1 ID Copy................................................................................................22
Copy options (temporary settings).......................................................................23
Enlarging or reducing the image copied ........................................................23
Adjusting contrast..........................................................................................24
Using the Options key ...................................................................................25
Improving copy quality...................................................................................25
Sorting copies using the ADF ........................................................................26
Making N in 1 copies (page layout) ...............................................................26
Out of memory message .....................................................................................27
Section III Software
5 Software features 30
How to read PDF User’s Guide ...........................................................................30
Section IV Appendixes
A Safety and legal 32
Choosing a location .............................................................................................32
Important information...........................................................................................33
Safety precautions.........................................................................................33
Symbols for the main power switch ...............................................................36
IEC 60825-1:2007 Specification ....................................................................36
Disconnect device .........................................................................................37
Wiring information (U.K. only)........................................................................37
Radio interference .........................................................................................37
EU Directive 2002/96/EC and EN50419........................................................38
International ENERGY STAR
Important safety instructions for EU.....................................................................40
Important Information for Australia ......................................................................42
IMPORTANT-For Your Safety .......................................................................42
Important safety instructions..........................................................................42
Important Information for Some Countries...........................................................44
Important Safety Instructions.........................................................................44
Trademarks..........................................................................................................46
®
Qualification Statement................................39
ii
B Troubleshooting and routine maintenance 47
Troubleshooting ...................................................................................................47
If you are having difficulty with your machine................................................47
Improving the print quality .............................................................................50
Error and maintenance messages.......................................................................56
Document jams..............................................................................................58
Paper jams ....................................................................................................59
Routine maintenance...........................................................................................63
Cleaning the outside of the machine .............................................................63
Cleaning the scanner glass ...........................................................................64
Cleaning the laser scanner window...............................................................65
Cleaning the corona wire...............................................................................67
Cleaning the drum unit ..................................................................................68
Replacing the consumable items.........................................................................71
Replacing a toner cartridge ...........................................................................71
Replacing the drum unit.................................................................................75
Changing LCD language ..................................................................................... 78
Machine information ............................................................................................78
Checking the serial number...........................................................................78
Checking the page counters..........................................................................78
Checking the Drum life ..................................................................................78
Packing and shipping the machine ...................................................................... 79
C Menu and features 80
On-screen programming......................................................................................80
Menu table.....................................................................................................80
Memory storage.............................................................................................80
Menu keys ...........................................................................................................80
How to access the menu mode .....................................................................81
Menu table...........................................................................................................82
D Specifications 85
General................................................................................................................85
Print media...........................................................................................................87
Copy ....................................................................................................................88
Scan ....................................................................................................................89
Print .....................................................................................................................90
Interfaces.............................................................................................................90
Computer requirements.......................................................................................91
Consumable items...............................................................................................92
E Glossary 93
FIndex 94
iii
iv
Section I
General I
General information 2
Loading paper and documents 6
General setup 17
1
General information 1
Using the documentation
Thank you for buying this machine! Reading
the documentation will help you make the
most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold style identifies keys on the
machine control panel or
computer screen.
Italics Italicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.
Note icons give useful tips.
Accessing the
1
Software User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Printer,
Scanner. When you are ready to learn
detailed information about these operations,
read the Software User’s Guide.
Viewing documentation 1
Viewing documentation 1
To view the documentation, from the Start
menu, point to SP 1200 series, TYPE 1200S
Documentation, from the program group,
and then click User's Guides.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC.
Insert the CD-ROM labelled Manuals
into your CD-ROM drive.
b If the language selection screen
appears, click your language.
1
2
General information
c The CD-ROM main menu will appear.
If this window does not appear, use
Windows
Start.exe program from the root
directory of the CD-ROM.
®
Explorer to find and run the
d Click Documentation.
e Click the documentation you want to
read:
PDF documents (3 manuals):
User’s Guide for stand-alone
operations, Software User’s Guide
and Quick Setup Guide.
This format is recommended for printing
the manuals.
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning a document using the TWAIN
driver in Chapter 2
Scanning a document using the WIA
driver in Chapter 2
Using ControlCenter3 in Chapter 3
ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides 1
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
1
Software User's Guide: 1
Scanning in Chapter 9
Using ControlCenter2 in Chapter 10
3
Chapter 1
Control panel overview (For EU) 1
1 Print key
Job Cancel
Cancels a programmed print job and clears it
from the machine’s memory.
To cancel multiple print jobs, hold down this
key until the LCD shows
Job Cancel (All).
2 Scan key
Puts the machine in Scan mode. (For details
about scanning, see the Software User’s Guide
on the CD-ROM.)
3 Copy keys:
Options
You can quickly and easily choose temporary
settings for copying.
Enlarge/Reduce
Reduces or enlarges copies.
Contrast
You can increase or decrease the contrast of
your copies.
Number of Copies
Use this key to make multiple copies.
4LCD
Displays messages to help you set up and use
your machine.
5 Menu keys:
Clear/Back
Deletes entered data or lets you cancel the
current setting.
a
+ or b -
Press to scroll through the menus and options.
OK
Lets you store your settings in the machine.
Menu
Lets you access the Menu to program your
settings in this machine.
6 Start
Lets you start making copies or scanning.
7 Stop/Exit
Stops an operation or exits from a menu.
4
General information
Control panel overview (For Asia/Oceania) 1
1 Print key
Job Cancel
Cancels a programmed print job and clears it
from the machine’s memory.
To cancel multiple print jobs, hold down this
key until the LCD shows
Job Cancel (All).
2 Scan key
Puts the machine in Scan mode. (For details
about scanning, see the Software User’s Guide
on the CD-ROM.)
3 Copy keys:
Options
You can quickly and easily choose temporary
settings for copying.
Enlarge/Reduce
Reduces or enlarges copies.
Contrast
You can increase or decrease the contrast of
your copies.
Number of Copies
Use this key to make multiple copies.
4LCD
Displays messages to help you set up and use
your machine.
5 Menu keys:
Clear/Back
Deletes entered data or lets you cancel the
current setting.
+ or b -
a
Press to scroll through the menus and options.
OK
Lets you store your settings in the machine.
Menu
Lets you access the Menu to program your
settings in this machine.
6Start
Lets you start making copies or scanning.
7 Stop/Exit
Stops an operation or exits from a menu.
1
5
2
Loading paper and documents 2
Loading paper and print media
The machine can feed paper from the
standard paper tray or manual feed slot.
When you put paper into the paper tray, note
the following:
If your application software supports
paper size selection on the print menu,
you can choose it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.
Before using paper that has holes in it,
such as organizer sheets, you must ‘fan’
the stack to avoid paper jams and
misfeeds.
Loading paper in the paper tray 2
2
Printing on plain paper, recycled paper or transparencies from the paper tray
a Pull the paper tray completely out of the
machine.
b While pressing the green paper guide
release lever, slide the paper guides to
fit the paper size. Make sure that the
guides are firmly in the slots.
2
6
Loading paper and documents
CAUTION
Note
1
c Put paper in the tray, and make sure that
the paper is below the maximum paper
mark (1). The side to be printed on must
be face down.
1
To prevent damage to your machine
caused by paper misfeeding, make sure the
paper guides touch the sides of the paper.
d Put the paper tray firmly back in the
machine. Make sure that it is completely
inserted into the machine.
Loading paper in the manual feed slot 2
You can load envelopes and special print
media one at a time into this slot. Use the
manual feed slot to print or copy on labels,
envelopes or thicker paper.
Printing on plain paper, recycled paper or transparencies from the manual feed slot
The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.
a Fold out the support flap (1) to prevent
paper from sliding off the face-down
output tray, or remove each page as
soon as it comes out of the machine.
2
2
e Fold out the support flap (1) to prevent
paper from sliding off the face-down
output tray.
1
b Open the manual feed slot cover.
7
Chapter 2
Note
c Using both hands, slide the manual feed
slot paper guides to the width of the
paper that you are going to use.
d Using both hands, put one sheet of
paper or one transparency in the
manual feed slot until the front edge
touches the paper feed roller. When you
feel the machine pull in the paper, let go.
Printing on thick paper, bond paper, labels and envelopes 2
When the back output tray is pulled down, the
machine has a straight paper path from the
manual feed slot through to the back of the
machine. Use this paper feed and output
method when you want to print on thick
paper, labels or envelopes.
• Remove each printed sheet or envelope
immediately to prevent a paper jam.
• The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.
a Open the back cover (back output tray).
b Open the manual feed slot cover.
8
c Using both hands, slide the manual feed
Note
slot paper guides to the width of the
paper that you are going to use.
d Using both hands, put one sheet of
paper or one envelope in the manual
feed slot until the front edge of the paper
or envelope touches the paper feed
roller. When you feel the machine pull in
the paper, let go.
Loading paper and documents
• Put the paper into the manual feed slot
with the side to be printed face up.
• Make sure that the print media (See
Acceptable paper and other print media
on page 11) is straight and in the proper
position on the manual feed slot. If it is not,
the paper or the transparency may not be
fed correctly, resulting in a skewed
printout or a paper jam.
• Do not put more than one sheet of paper
in the manual feed slot at any one time, as
it may cause a jam.
• If you put any print media in the manual
feed slot before the machine is in the
Ready state, the print media may be
ejected without being printed on.
• To easily remove a small printout from the
output tray, lift up the scanner cover by
using both hands as shown in the
illustration.
2
• You can still use the machine while the
scanner cover is up. To close the scanner
cover, push it down with both hands.
9
Chapter 2
Note
Note
2
2
1
1
2
2
1
1
2
2
1
1
Unprintable area 2
Unprintable area for copies 2
The printable area of your machine begins at
13 mm
22 mm
approximately 3 mm from the top and bottom
and 2 mm from both sides of the paper.
This unprintable area shown above is for a
single copy or a 1 in 1 copy using A4 size
paper. The unprintable area changes with
the paper size.
Unprintable area when printing from a computer 2
When using the printer driver the printable area is smaller than the paper size, as shown below.
Portrait Landscape
Printer driver
Portrait 1 4.23 mm
26.01 mm
Landscape 1 4.23 mm
25 mm
The unprintable area shown above is for A4 size paper. The unprintable area changes with the
paper size.
10
Loading paper and documents
Acceptable paper and other print media 2
Print quality may vary according to the type of
paper you are using.
You can use the following types of print
media: plain paper, bond paper, recycled
paper, transparencies, labels or envelopes.
For best results, follow the instructions below:
Use paper made for plain paper copying.
Use paper that is 75 to 90 g/m
Use labels and transparencies which are
designed for use in laser machines.
Do not put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
For correct printing, you must choose the
same paper size from your software
application as the paper in the tray.
Avoid touching the printed surface of the
paper immediately after printing.
When you use transparencies remove
each sheet immediately to prevent
smudging or paper jams.
Use long grain paper with a neutral Ph
value, and a moisture content of approx.
5%.
2
.
Recommended paper and print media 2
To get the best print quality, we suggest using
the following paper.
Paper Type Item
Plain Paper
Recycled Paper Xerox Recycled Supreme
Transparency 3M CG3300
Labels Avery laser label L7163
Envelope Antalis River series (DL)
Xerox Premier TCF 80 g/m
Xerox Business 80 g/m
2
80g/m
2
2
Type and size of paper 2
The machine loads paper from the installed
standard paper tray or manual feed slot.
Standard paper tray 2
Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper trays
on page 12. The standard paper tray can
hold up to 250 sheets of Letter/A4 size paper
(80 g/m
maximum paper mark on the sliding paper
width guide.
2
). Paper can be loaded up to the
2
Manual Feed Slot 2
The manual feed slot can hold a sheet with a
size of 76.2 to 220 mm wide and 116 to
406.4 mm long. You can use the manual feed
slot if you are using special paper, envelopes
or labels.
11
Chapter 2
Paper capacity of the paper trays 2
Paper size Paper types No. of sheets
Paper Tray (For EU)
A4, Letter, Executive, A5,
A6, B5, B6.
(For Asia)
A4, Letter, Executive, A5,
A6, B5, B6 and Folio
Manual Feed Slot Width: 76.2 to 220 mm
Length: 116 to 406.4 mm
1
Folio size is 215.9mm x 330.2 mm
1
Plain paper and recycled
paper
.
Transparency up to 10
Plain paper, recycled
paper, bond paper,
envelopes, labels and
transparencies
up to 250
[80 g/m2]
1
Recommended paper specifications 2
The following paper specifications are suitable for this machine.
Basis weight
Thickness 80-110 µm
Roughness Higher than 20 sec.
Stiffness
Grain direction Long grain
Volume resistivity
Surface resistivity
Filler CaCO
Ash content Below 23 wt%
Brightness Higher than 80 %
Opacity Higher than 85 %
75-90 (g/m
90-150 cm
10e
10e
2
)
3
/100
9
-10e11 ohm
9
12
-10e
ohm-cm
(Neutral)
3
Handling and using special paper 2
The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.
Some important guidelines when selecting
paper are:
Do not use inkjet paper because it may
cause a paper jam or damage your
machine.
Preprinted paper must use ink that can
withstand the temperature of the
machine’s fusing process (200 degrees
centigrade).
12
Loading paper and documents
CAUTION
1
1
If you use bond paper, paper having a
rough surface or paper that is wrinkled or
creased, the paper may exhibit degraded
performance.
Types of paper to avoid 2
Some types of paper may not perform well
or may cause damage to your machine.
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
12 mm
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight
specification in this guide
• with tabs and staples
Envelopes 2
Most envelopes will be suitable for your
machine. However, some envelopes may
have feed and print-quality problems
because of the way they have been made. A
suitable envelope should have edges with
straight, well-creased folds and the leading
edge should not be thicker than two sheets of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.
Envelopes can be fed from manual feed slot
one at a time. We recommend that you print
a test envelope to make sure the print results
are what you want before you print or
purchase a large quantity of envelopes.
Check the following:
Envelopes should have a lengthwise
sealing flap.
The sealing flaps should be folded crisply
and correctly (irregularly cut or folded
envelopes may cause paper jams).
Envelopes should consist of two layers of
paper in the area circled in figure below.
2
• with letterheads using low temperature
dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed
above, they may damage your machine.
This damage is not covered under any our
warranty or service agreement.
1
1 Feeding direction
We recommend that you do not print
within 15 mm of the edges of envelopes.
1
Envelope joints that are sealed by the
manufacturer should be secure.
13
Chapter 2
CAUTION
Types of envelopes to avoid 2
DO NOT use envelopes:
• that are damaged, curled, wrinkled or an
unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie strings
• with self-adhesive closures
• that are of a baggy construction
• that are not sharply creased
• that are embossed (have raised writing
on them)
• that were previously printed by a laser
machine
• that are pre-printed on the inside
• that cannot be arranged neatly when
stacked
• that are made of paper that weighs more
than the paper weight specifications for
the machine
• with double flaps as shown in figure
below
• with sealing flaps that have not been
folded at purchase
• with sealing flaps as shown in figure
below
• with each side folded as shown in figure
below
• with edges that are not straight or
consistently square
• with windows, holes, cut-outs or
perforations
• with glue on surface as shown in figure
below
14
If you use any of the types of envelopes
listed above, they may damage your
machine. This damage is not covered
under any our warranty or service
agreement.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
Loading paper and documents
CAUTION
CAUTION
Labels 2
The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the drum unit or rollers and cause
jams and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.
All labels used in this machine must be able
to withstand a temperature of 392 degrees
Fahrenheit (200 degrees centigrade) for a
period of 0.1 seconds.
Label sheets should not exceed the paper
weight specifications described in this User’s
Guide. Labels exceeding this specification
may not feed or print correctly and may cause
damage to your machine.
Labels can be fed from the manual feed slot
only.
Types of labels to avoid 2
Do not use labels that are damaged, curled,
wrinkled or an unusual shape.
DO NOT feed part used label sheets. The
exposed carrier sheet will damage your
machine.
Loading documents 2
Using the automatic document feeder (ADF) 2
The ADF can hold up to 35 pages and feeds
each sheet individually. Use standard
80 g/m
before putting them in the ADF.
Recommended environment 2
2
paper and always fan the pages
Temperature: 20 to 30 C
Humidity: 50% - 70%
Paper: Xerox Premier TCF 80 g/m
Business 80 g/m
2
2
or Xerox
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper-clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.
To scan non-standard documents see
Using the scanner glass on page 16.
Make sure documents written with ink are
completely dry.
Documents must be from 148 to
215.9 mm wide and from 148 to 355.6 mm
long, and of a standard weight 80 g/m
2
.
2
15
Chapter 2
Note
Note
CAUTION
2
1
a Fold out the ADF document output
support flap (1) and the ADF support
flap (2).
For legal paper, close the ADF document
output support flap (1), and then take each
individual sheet off the ADF output tray
after scanning.
b Fan the pages well.
Using the scanner glass 2
You can use the scanner glass to copy or
scan pages of a book or one page at a time.
Documents can be up to 215.9 mm wide and
297 mm long.
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
b Using the document guidelines on the
left, centre the document face down on
the scanner glass.
c Place your document, face up top edge
first, in the ADF until you feel it touch the
feed roller.
d Adjust the paper guides (1) to fit the
width of your document.
1
c Close the document cover.
If the document is a book or is thick do not
slam the cover or press on it.
16
3
Note
General setup 3
Paper settings 3
Paper type 3
Set up the machine for the type of paper you
are using. This will give you the best print
quality.
a Press Menu.
b Press a or b to choose 1.General
Setup.
Press OK.
c Press a or b to choose 1.Paper Type.
Press OK.
d Press a or b to choose Thin, Plain,
Thick, Thicker, Transparency or
Recycled Paper.
Press OK.
e Press Stop/Exit.
Paper size 3
e Press Stop/Exit.
If you chose Transparency as the paper
type you will only be able to choose
Letter or A4 size paper in Step d.
Volume settings 3
Beeper volume 3
When the beeper is on, the machine will beep
when you press a key or make a mistake. You
can choose a range of volume levels, from
High to Off.
a Press Menu.
b Press a or b to choose 1.General
Setup.
Press OK.
c Press a or b to choose 3.Beeper.
Press OK.
3
You can use seven sizes of paper for printing
copies: A4, Letter, Executive, A5, A6, B5 and
B6.
When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document on the page.
a Press Menu.
b Press a or b to choose 1.General
Setup.
Press OK.
c Press a or b to choose 2.Paper Size.
Press OK.
d Press a or b to choose A4, Letter,
Executive, A5, A6, B5 or B6.
Press OK.
d Press a or b to choose Off, Low, Med or
High.
Press OK.
e Press Stop/Exit.
17
Chapter 3
Note
Note
Ecology features 3
Toner Save 3
You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The default setting is Off.
a Press Menu.
b Press a or b to choose 1.General
Setup.
Press OK.
c Press a or b to choose 4.Ecology.
Press OK.
d Press a or b to choose 1.Toner Save.
Press OK.
e Press a or b to choose On or Off.
Press OK.
f Press Stop/Exit.
We do not recommend Toner Save for
printing Photo or Greyscale images.
Sleep time 3
Setting the sleep time reduces power
consumption by turning off the fuser while the
machine is idle.
You can choose how long the machine must
be idle (from 00 to 99 minutes) before it goes
into sleep mode. When the machine receives
computer data, or makes a copy, the timer will
be reset. The default setting is 05 minutes.
While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.
a Press Menu.
b Press a or b to choose 1.General
Setup.
Press OK.
c Press a or b to choose 4.Ecology.
Press OK.
d Press a or b to choose 2.Sleep Time.
Press OK.
e Enter the length of time the machine is
idle before entering sleep mode (00 to
99). Press OK.
f Press Stop/Exit.
To turn off sleep mode, press Start
and Options at the same time in e.
Press a or b to choose Off. Press OK.
18
LCD contrast 3
You can change the contrast to make the
LCD look lighter or darker.
a Press Menu.
b Press a or b to choose 1.General
Setup.
Press OK.
c Press a or b to choose 5.LCD
Contrast.
Press OK.
d Press a to make the LCD darker. Or,
press b to make the LCD lighter.
Press OK.
e Press Stop/Exit.
General setup
3
User Settings List 3
You can print a list of the settings you
programmed.
a Press Menu.
b Press a or b to choose 1.General
Setup.
Press OK.
c Press a or b to choose 6.User
Settings.
Press OK.
d Press Start.
e Press Stop/Exit.
19
Chapter 3
20
Section II
Copy II
Making copies 22
4
Note
Making copies 4
How to copy 4
Entering copy mode 4
1 Stack/Sort
2 Copy ratio and copy layout
3 Contrast
4Quality
5 Number of copies
Making a single copy 4
a Load your document.
b Press Start.
Making multiple copies 4
Stop copying 4
To stop copying, press Stop/Exit.
2 in 1 ID Copy 4
You can copy both sides of your identification
card onto one page, keeping the original card
size.
a Place your identification card face down
on the left side of the scanner glass.
Even if a document is placed on the
ADF, the machine scans the data
from the scanner glass.
a Load your document.
b Do one of the following:
Press Number of Copies to
enter the number of copies (up to
99).
Press or hold a or b to increase or
decrease the number of copies.
c Press Start.
To sort your copies, see Sorting copies
using the ADF on page 26.
22
b Press Options. LCD display
2 in 1 ID Copy.
c Press OK.
d Press Start.
After the machine scans the first side of
the card, the LCD will display the
following instruction.
Turn over the ID
Then Press Start
e Turn over your identification card and
place it at the left side of the scanner
glass.
f Press Start.
The machine scans the other side of the card
and prints the page.
Note
When 2 in 1 ID Copy is chosen, the
machine sets the quality to Photo and the
contrast to +1 (-nnnon+).
Making copies
Copy options (temporary settings) 4
When you want to quickly change the copy
settings temporarily for the next copy, use the
temporary Copy keys. You can use different
combinations.
4
The machine returns to its default settings
one minute after copying.
Enlarging or reducing the image copied 4
You can choose the following enlargement or
reduction ratios:
Press
100%*
97% LTRiA4
94% A4iLTR
91% Full Page
85% LTRiEXE
83%
78%
70% A4iA5
50%
Custom(25-400%)
Auto
200%
141% A5iA4
104% EXEiLTR
* The factory setting is shown in Bold with an
asterisk.
23
Chapter 4
Note
When set to Auto, the machine calculates
the reduction ratio that best fits the paper size
the paper tray set to. (See Paper size
on page 17.) Auto is only available when
using the ADF.
Custom(25-400%) allows you to enter a
ratio from 25% to 400%.
To enlarge or reduce the next copy follow the
instructions below:
a Load your document.
b Enter the number of copies you want.
c Press Enlarge/Reduce.
d Do one of the following:
Press a or b to choose the
enlargement or reduction ratio you
want.
Press OK.
Press a or b to choose
Custom(25-400%).
Adjusting contrast 4
Contrast 4
Adjust the contrast to help an image look
sharper and more vivid.
To temporarily change the contrast setting,
follow the steps below:
a Load your document.
b Enter the number of copies you want.
c Press Contrast.
d Press a or b to increase or decrease the
contrast.
Press OK.
e Press Start.
To change the default setting follow the steps
below:
a Press Menu.
Press OK.
Press a or b to enter an enlargement
or reduction ratio from 25% to 400%.
Press OK.
e Press Start.
Page Layout Options 2 in 1(P), 2 in 1(L), 4
in 1(P) or 4 in 1(L) are not available with
Enlarge/Reduce.
b Press a or b to choose 2.Copy.
Press OK.
c Press a or b to choose 2.Contrast.
Press OK.
d Press a or b to increase or decrease the
contrast.
Press OK.
e Press Stop/Exit.
24
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