Ricoh LASER FACSIMILE User Manual

TELECOM

LASER

FACSIMILE

Operating Instructions

Read this manual carefully before you use this machine and keep it handy for future reference.

For safe and correct use, be sure to read the Safety Information in this manual before using the machine.

Contents

Security 1

Security directives 1
Laser safety 1

For Europe/Asia 1
For North America 2

Declaration of conformity 2

Notice to Users in EEA Countries 2
Notice to Users Accessing Analog PSTN
in EEA Countries 2

Symbols for the main power switch 2
Positions of Warning and Caution labels
on the machine 2
FCC Compliance 3

Note to users in the United States of America 3

Notice about the Telephone Consumer
Protection Act (Valid in USA only) 4
Note to users in Canada 4
Remarque concernant les utilisateurs au Canada 4
FCC Requirements 4
Notice to users (New Zealand) 5

Environment 6

Batteries and rechargeable batteries 6
The product 6

Users in the EU, Switzerland and Norway 6
All Other Users 6

Software use license 7

Definition 7
License 7
Property 7
Duration 7
Warranty 7
Responsibility 7
Development 7

Registered trademarks 8
Notice 8

Installation 9

Location conditions 9

Cautions of use 9

Safety information 10

Safety During Operation 10
Power Supply 11
For Fax or Telephone 11

Rules for use symbols 11
Terminal description 12
Command panel 13

Presentation 13
Entering Characters Using
the Alpanumerical keypad 14
Accessing terminal functions 14

Packaging contents 15
Device installation 15
Installing the document feeder 15
Loading paper 15

Loading paper in the paper tray 15

Handling of paper 15

Humidity control 15

Handling the unit 16

Operator shocks 16

Laser Facsimile

Moving the unit 16
Handling the Toner Cartridge 16

Feed cassette paper insertion 16
Cartridge installation 16
Paper delivery stop 17
Starting your device 17

Device connection 17

Paper insertion in the manual input tray 18

Copy 19

Simple copy 19
ECO mode copy 19
Sophisticated copy 19
Special setup for the copy 20

Resolution setup 20
Zoom setup 20
Analysis origin setup 20
Contrast setup 20
Luminosity setup 20
Paper type setup 20
Paper tray selection 20
Sheet-feed analysis margins setup 21
Left and right printing margins setup 21
Top and bottom printing margins setup 21
Format paper setup 21

Fax 22

Fax transmission 22

Immediate transmission 22
Delayed transmission 22
Transmission with auto redial 22

Fax reception 22
Fax answering device 23

Saving an access code 23
Activating / Deactivating the answering
device 23
Printing fax messages stored in the memory 23

Fax rerouting (Forwarding) 23

Activating rerouting 23
Setting the re-direction contact 23
Printing rerouted documents 24

Rerouting fax messages to a USB memory key 24

Activating rerouting 24
Printing rerouted documents 24

Transmission waiting queue 24

Performing immediate transmission
from the waiting queue 24
Consulting or modifying the waiting queue 24
Deleting a transmission in memory 24
Printing a document in waiting or in deposit 25
Printing the waiting queue 25

Cancelling a transmission in progress 25
Deposit and Polling 25

Placing a document in deposit 25
Polling a deposited document 25

Parameters/Setup 26

Date/Time 26
Your fax number/Your name 26
Type of network 26
Geographical settings 26

Country 26
Telecommunication Network 26
Language 27

Contents

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Local prefix 27
Transmission report 27
Document feed type 27
Economy period 28
Reception Mode 28
Reception without paper 28
Number of copies 28
Fax or PC reception (MFP model only) 28
Received faxes reduction mode 28
Technical Parameters 29
Printing the functions guide 30
Printing the logs 30
Print the list of setups 30
Lock the machine 30

Lock the keyboard 31
Lock the numbers 31

Read the counters 31

Sent pages counter 31
Received pages counter 31
Scanned pages counter 31
Printed pages counter 31

Display the consumables status 31
Calibrate your scanner 31

Directory 32

Creating Speed dial 32
Creating Group dial 32
Modifying a record 32
Deleting a record 32
Printing the directory 33
Saving/Restoring the directory
(Smart card option) 33

USB memory key (MFP model only) 34

Use of the USB memory key 34

Print your documents 34

Print the list of files located in the key 34
Print the files located in the key 34

Delete your files located in the key 34

Analyse the USB memory key content 35
Save a document on a USB memory key 35
Activate/deactivate file automatic deletion
on a USB memory key 35

PC Features (MFP model only) 37

Introduction 37
Configuration requirements 37
Installation 37

Install the software on your PC 37
Connections 39

USB Connection 39

Uninstall the software from your PC 39

Multifunction Terminal's Supervision 40

Checking the connection between the PC
and the multifunction machine 40

MF Director 40

Graphical presentation 40
Utilities and applications activation 40

MF Monitor 41

Graphical presentation 41
Display the consumable status 41
Scan To 41

Companion Suite Pro LL functionalities 41

Document analysis 41

Analysis with Scan To 41

Analysis from a TWAIN compatible software 42
Character recognition software (OCR) 42

Printing 42

Printing with the multifunction machine 42

Address book 42

Add a contact to the terminal address book 42
Add a group to the terminal address book 43
Manage the address book 43

Modify the information related to a contact 43
Modify a group 43
Delete a contact or a group from
the address book 43
Print the address book 44

Import or export a directory 44

Import a directory 44
Save your address book 44

Fax communications 44

Presentation of the Fax window 44
Send a fax 44

Send a fax from the hard disk or the terminal 44
Send a fax from application 45

Receive a fax 45
Follow-up of fax communications 46

The outbox 46
The send memory (items sent) 46
The outbox log 46
The inbox log 46

Fax parameters 46

Access to fax parameters 46
Description of the tab Log and Report 46
Description of the tab Fax Parameters 47
Cover sheet 47
Creating a cover sheet 47
Description of the tab Cover page 48
Creating a cover page template 48

Maintenance 50

Service 50

General information 50
Toner cartridge replacement 50
Issues with smart cards 51

Cleaning 51

Scanner reading system cleaning 51

Printer cleaning 51

Printer external cleaning 51

Printer issues 52

Error messages 52

Paper jam 52
Scanner issues 53
Miscellaneous issues 53
Communication errors 53

Transmission from the feeder 53
Transmission from memory 53
Communication error codes 53
General codes 53

Specifications 55

Physical specifications 55
Electrical specifications 55
Environmental specifications 55
Peripheral specifications 55

Contents

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Security

Security directives

Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown
on the information plate (voltage, current, power network frequency) located on your device. This device shall be
connected to a single phase power network. The device shall not be installed on bare ground.

Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away,
as specified by the Instructions of the ENVIRONMENT chapter of this manual.

Because of the device model, the power connector is the only way to disconnecting the device from the power network,
that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet
located nearby. The outlet shall be easily accessible.

Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded
outlet connected to the building earthing.

Repairs-maintenance: Repairs and maintenance should only be carried out by a
qualified technician. No user serviceable parts inside the machine. To reduce the risk
of electrical shock, you shall not proceed with these operations yourself, because by
opening or removing the lids, you could expose yourself to two hazards:

- The laser beam can cause irreversible eye damage.

- Avoid contact with powered parts because it can lead to electrical shock with
unfortunate consequences.

For installation conditions and safe use precautions, refer to chapter Installation, page 9.

Laser safety

Use of controls or adjustments or performance of procedures other than those specified in the

CAUTION

For Europe/Asia

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains 1 class 3B laser
diode, 10.72 milliwatt, 760-780 nanometer wavelength for each emitter.

Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Operating Instructions might result in hazardous radiation exposure.

1 - Security - Certification - Environment - Licence

The following label is attached on the rear side of the machine.

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For North America

CDRH Regulations.

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains
1 class 3B laser diode, 10.72 milliwatt, 760-780 nanometer wavelength for each emitter.

This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of
operation and maintenance.

Declaration of conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European
Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and
the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent
on software switch settings. Please contact your service representative if relocating this product to another country. In
the event of problems, please contact your service representative in the first instance.

Laser Facsimile/MFP Laser Facsimile: The CE declaration of Comformity is available on the Internet at URL :

http://www.ricoh.co.jp/fax/ce_doc

Symbols for the main power switch

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

- means POWER ON.

- means POWER OFF.

Positions of Warning and Caution labels on the machine

1 - Security - Certification - Environment - Licence

This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please
follow the instructions and handle the machine as indicated.

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FCC Compliance

Note to users in the United States of America

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of
the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential
installation.

This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance
with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one more of the following
measures:

1 Reorient or relocate the receiving antenna.
2 Increase the separation between the equipment and receiver.
3 Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
4 Consult the dealer or an experienced radio / TV technician for help.

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CAUTION : Changes or modifications not expressly approved by the party responsible for compliance
could void the user's authority to operate the equipment.

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Notice about the Telephone Consumer Protection Act (Valid in USA only)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic
device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification
of the business or other entity, or other individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or
any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX
HEADER programming procedure in the Parameter Setup chapter of the operating instructions to enter the business
identification and telephone number of the terminal or business. This information is transmitted with your document by
the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

Note to users in Canada

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

FCC Requirements

1 This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover

of this equipment is a label that contains, among other information, a product identifier in the format
US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company.

2 This equipment uses the RJ11C USOC jack.
3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with

the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and
modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is
also compliant. See installation instructions for detail.

4 The REN is used to determine the number of devices that may be connected to a telephone line. Excessive

RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not
all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this
product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ##
are the REN without a decimal point (e.g., 03 is a REN of 0.3).

5 If this equipment causes harm to the telephone network, the telephone company will notify you in advance that

temporary discontinuance of service may be required. But if advance notice is not practical, the telephone
company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint
with the FCC if you believe it is necessary.

6 The telephone company may make changes in its facilities, equipment, operations or procedures that could

affect the operation of the equipment. If this happens the telephone company will provide advance notice in order
for you to make necessary modifications to maintain uninterrupted service.

7 If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP.

CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network,
the telephone company may request that you disconnect the equipment until the problem is resolved.

8 In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving

problems section in this manual.

9 Connection to party line service is subject to state tariffs. Contact the state public utility commission, public

service commission or corporation commission for information.

10 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this

equipment does not disable your alarm equipment. If you have questions about what will disable alarm
equipment, consult your telephone company or a qualified installer.

1 - Security - Certification - Environment - Licence

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Notice to users (New Zealand)

• The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the
item complies with minimum conditions for connection to its network. It indicates no endorsement of the product
by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work
correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it
imply that any product is compatible with all of Telecom's network services.

• This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which
it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.

• This equipment shall not be set up to make automatic calls to the Telecom “111” Emergency Service.

• If a charge for local calls is unacceptable, the “Dial” button should NOT be used for local calls. Only the 7-digits

of the local number should be dialled from your telephone. DO NOT dial the area code digit or the “0” prefix.

• This equipment may not provide for the effective hand-over of a call to another device connected to the same
line.

• This device may be subject to ringing or bell tinkle when calls are made from another device on the same line.
If this occurs, the problem SHOULD NOT be referred to the Telecom Faults Service.

• This equipment should not be used under any circumstances, which may constitute a nuisance to other Telecom
customers. For example, repeated attempts to make unsolicited sales offers to the same number or group of
numbers, such as when a block of numbers terminate on the same PABX.

• The call log incorporated in this equipment does not record all answered calls. The call log, therefore may not
agree with the Telecom account which may include calls not shown on the log.

• Not all telephones will respond to incoming ring when connected to the extension socket.

1 - Security - Certification - Environment - Licence

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Environment

The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the
installations with respect to the environment and has chosen to integrate the environmental performance in the whole
lifecycle of its products, throughout manufacturing, release, use and disposal.

Batteries and rechargeable batteries

If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated
collecting centers.

The product

Users in the EU, Switzerland and Norway

Our Products contain high quality components and are designed to facilitate recycling.

Our products or product packaging are marked with the symbol below.

The symbol indicates that the product must not be treated as municipal waste. It must be disposed of
separately via the appropriate return and collection systems available. By following these instructions you
ensure that this product is treated correctly and help to reduce potential impacts on the environment and
human health, which could otherwise result from inappropriate handling. Recycling of products helps to
conserve natural resources and protect the environment.

For more detailed information on collection and recycling systems for this product, please contact the shop
where you purchased it, your local dealer or sales/service representatives.

All Other Users

If you wish to discard this product, please contact your local authorities, the shop where you bought this
product, your local dealer or sales/service representatives.

1 - Security - Certification - Environment - Licence

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Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE

SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU

ACCEPT THESE TERMS AND CONDITIONS.

In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer
unopened, along with the other components of the product.

Definition

The Software designates programs and associated documentation.

License

- This license allows you to use this Software on personal computers on a local network. You only have permission to
use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.

- You are allowed to make a back up copy.

- This license is non-exclusive and non-transferable.

Property

The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You
shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation.
Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration

This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well
as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this
license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate
documentation.

Warranty

The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without
limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and
performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair
and service expenses will be covered by the buyer.

Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the
Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid
for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM
fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.

Responsibility

1 - Security - Certification - Environment - Licence

If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole
responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization,
merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as,
but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or
inability to use the program.

Development

With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications
without any notice. In case of modification, your user right does not give you access to free updates.

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Registered trademarks

Companion Suite Pro is a registered trademark of Sagem Communication.

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.

PaperPort9SE is a registered trademark of ScanSoft.

Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® Windows
2000®, Microsoft® Windows XP®, and any other Microsoft® product referred to here are registered trademarks of
Microsoft Corporation registered and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered
trademarks of their respective owners.

The screenshots presented in this operating instructions have been created with Windows XP. If you use another
operating system, the screenshots displayed may be different from the ones presented in this booklet.

Notice

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock
certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or
accuracy.

If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

1 - Security - Certification - Environment - Licence

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Installation

Location conditions

By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has
the following characteristics:

- Choose a well ventilated location.

- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the
installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids
can be easily opened.

- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.

- The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect
the machine shall be located close to this one and have an easy access.

- Make sure that the machine is not directly exposed to sun light.

- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or
ventilation system, nor in an area subject to big temperature or humidity jumps.

- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.

- Keep the machine away from any object that could obstruct its ventilation ports.

- Do not place the machine close to hangings or any other flammable objects.

- Choose a location where the water and other splashes of liquid are limited.

- Make sure that this location is dry, clean and dust free.

2 - Installation

Cautions of use

Take into account the important precautions below when using the machine.

Running environment:

- Temperature : 10 °C to 27 °C with an ambient humidity included between 15 to 80% (up to 32°C with an ambient
humidity included between 15 to 54%).

Terminal:

The section below describes the precautions to be taken when using the machine:

- Never turn the machine off and never open the lids while printing.

- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.

- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents
a potential fire hazard or an electric shock hazard.

- Never touch the power cord with wet hands. You risk getting an electric shock.

- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged
and create a fire hazard or an electric shock hazard.

- Always unplug the power cord when you plan not to use the machine for a long period of time.

- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric
shock hazard.

- Always make sure that the machine is not sitting on the power cord or any other electric device communication
cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would
expose you to a machine malfunction risk or to a fire hazard.

- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface
cable to the printer (use a shielded interface cable).

- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these
circuits can cause an electric shock risk.

- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.

- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the
ventilation ports or other ports. Such items create fire hazards or electric shock hazards.

- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water
or liquid can cause a fire hazard or an electric shock hazard.

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- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and
contact your retailer. Otherwise, you would face a fire hazard or an electric shock hazard.

- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord
immediately and contact your retailer. Otherwise, you would face a fire hazard or an electric shock hazard.

- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.

Paper for printing: if you use paper already printed by your machine or another printer, the printing quality may not be
optimal.

Make sure to place the machine in well ventilated premises. When operating, the printer generates

CAUTION

a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in
not well ventilated premises. For a secure use, make sure you place the machine in well ventilated
premises.

Safety information

When using your product, the following safety precautions should always be followed.

2 - Installation

Safety During Operation

In this information slip, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in

WARNING:

CAUTION:

WARNING

- Connect the power cord directly into a wall outlet and never use an extension cord.

- Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or
otherwise damaged.

- To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than
those specified in the Operating Instructions.

- Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following
conditions exists:

- Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

- Disposal can take place at our authorized dealer or at appropriate collection sites.

- Dispose of the used toner cartridge (or bottle) in accordance with the local regulation.

death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result in

minor or moderate injury or damage to property.

• You spill something into the product.

• You suspect that your product needs service or repair.

• Your product’s cover has been damaged.

CAUTION

- Protect the product from dampness or wet weather, such as rain, snow, and so on.

- Unplug the power cord from the wall outlet before you move the product. While moving the product, you should
take care that the power cord will not be damaged under the product.

- When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

- Do not allow paper clips, staples, or other small metallic objects to fall inside the product.

- Keep toner (used or unused), toner cartridge (or bottle), ink (used or unused) or ink cartridge out of reach of
children.

- Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of
paper or masters.

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- For environmental reasons, do not dispose of the product or expended supply wastes at household waste
collection point. Disposal can take place at our authorized dealer or at appropriate collection sites.

- Our products are engineered to meet the high standards of quality and functionality, and we recommend that you
only use the expendable supplies available at an authorized dealer.

Power Supply

The socket-outlet shall be installed near the product and shall be easily accessible.

For Fax or Telephone

- Do not use this product near water, for example near bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.

- Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of an
electric shock from lightning.

- Do not use a telephone in the vicinity of a gas leak to report the leak.

Rules for use symbols

WARNING
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the
“Safety Information” section of this manual.

CAUTION
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read
these notes. They can be found in the “Safety Information” section of this manual.

2 - Installation

Important

Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Note

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

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Terminal description

Laser Facsimile

Front side

Command panel

Smart card
insertion point

Fold-down
stopper for
paper delivery

Front cover

Manual paper feed
setup guides

Document feeder

2 - Installation

Paper output

Master USB
connection
(USB key)
(MFP model only)

Manual
input tray

Paper tray

Master USB connection
(USB key)
(MFP model only)

Slave USB connection
(for PC)

(MFP model only)

EXT. socket - connection

for external devices

*

Back side

Paper jam cover

Power supply cord
connection

LINE socket - telephone
cable connection

*

Can be used for same function as USB connection on front side.

On/Off switch

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Command panel

Presentation

LASER FACSIMILE

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25

24

22

21

19

18

LASER FACSIMILE (MFP MODEL)

23

262524

22

21

20

1

27

29

28

2

3

2 - Installation

10

911

1

29

27

28

2

68121314151617

3

18

1. Screen.

2. Alphanumerical keypad.

3. One-Touch keypad (buttons 1 to 20).

4. Button : access One-Touch buttons 21 to 40.

5. Button : document analysis to the PC or a
media (USB key).

6. Button : local copy.

7. Button : stops the current PC printing.

8. Button : sending a fax.

9. Button :

access to directory and quick dial

numbers.

10. Button

:

line manual connection, listen for tone

during fax sending.

11. Button :

multiple contact sending (fax).

12. Button : Validation.

13. Button OK: confirms the displayed selection.

14. Button : menu access and navigation down the
menus.

10

911

457 68121314151617

15. Button C: back to the previous menu and input
correction.

16. Button : navigation up the menus.

17. Button : stops the current operation.

18. Button ECO: sets up the activation delay.

19. Button : prints the functions list.

20. Button : colour analysis mode selection.

21. Button : analysis resolution setup.

22. Button : contrast setup.

23. Icon : resolution "Copy : Quality text

24. Icon : resolution "

25. Icon : resolution "Copy :

Photo

".

Auto

/ Fax :

26. Icon : color mode.

27. Icon : activity on the telephone line.

28. Icon : Fax mode.

29. Icon : external answering device mode

/Fax :

Fine

".

Sfine

".

- 13 -

Laser Facsimile

Entering Characters Using the Alpanumerical keypad

As you perform various tasks, you need to enter names and numbers. For example, when you set up your machine,
you enter your name (or your company’s name) and telephone number. When you store one-, two-, or three-digit speed
dial or group dial numbers, you may also enter the corresponding names.

To enter alphanumeric characters when you are prompted to enter a letter, locate the button labeled with the character
you want. Press the button until the correct letter appears on the display.

Examples :

- to enter the name "John", press : 1 time, 6 times, 5 times and 5 times.

- to enter "!", press : 17 times.

If you make a mistake while entering a number or name, press the C button to delete the last digit or character. Then
enter the correct number or character.
The following table gives all available characters.

Key Assigned numbers, letters, or characters Key Assigned numbers, letters, or characters

1 P, Q, R, S, p, q, r, s, 7

A, B, C, a, b, c, 2 T, U, V, t, u, v, 8

D, E, F, d, e, f, 3 W, X, Y, Z, w, x, y, z, 9

G, H, I, g, h, I, 4 Space 0 @ . + - / & $ %

J, K, L, j, k, l, 5

# _ , ; : ? ( ) [ ] < > { } ~ = ! ' " \ |

€

2 - Installation

M, N, O, m, n, o, 6 *

Accessing terminal functions

All terminal functions and settings are available via the menu and are associated to a specific menu command. For
example, C

Two methods are available to access menu items : a step by step method or a shortcut method.

To access the C

1 Press on  to access the menu.
2 Use the  or  buttons to browse the menu and select 8-A
3 Use the  or  buttons to browse the A
4 Use the  or  buttons to browse the C

To access the C

1 Press on  to access the menu.
2 Enter 845 with the alphanumerical keypad to directly access the C

ONTRAST copy settings are identified in the menu with the command 845.

ONTRAST settings with the Step by step method :

DVANCED FCT. Confirm with OK.
DVANCED FCT menu and select 84-COPY. Confirm with OK.
OPY menu and select 845-CONTRAST. Confirm with OK.

ONTRAST settings with the shortcut method :

ONTRAST item.

- 14 -

Laser Facsimile

Packaging contents

The packaging contains the items listed below:

Multifunction device

1 toner cartridge

Device installation

1 Unpack the device.
2 Install the device respecting the security notices

stated at the beginning of this booklet.

3 Remove all stickers from the machine.
4 Remove the plastic protection film from the screen.

Installing the document feeder

1 Secure the document feeder by fitting the two clips

(B) in the notches (A) provided for this purpose.

A

B

2 - Installation

1 installation guide and 1 PC installation CD ROM

1 Safety Guide, Command Guide (For Europe and
North America only)

1 power cord

1 telephone cord (Only North America,China,Korea)

Loading paper

Loading paper in the paper tray

(1) Paper to be used must be inserted face down, and

abutting the side fence and back fence. Not abutting
the paper may cause feed failure, skewing or paper
jams.

(2) Amount of loaded paper must not exceed the loading

mark. If the loading mark is exceeded, this may cause
feed failure, skewing, or paper jams.

(3) Adding paper to the pile may cause double feeding,

and should be avoided.

(4) When withdrawing the cassette from the main unit,

always hold it with both hands.

Handling of paper

(1) Curling must be corrected before loading.
(2) Curls must not exceed 10 mm.
(3) Care must be taken with storage to prevent feed faults

and image defects due to leaving the paper in
conditions of high humidity.

Adding paper to the pile, or splitting the pile may cause
feeding problems, and must be avoided.

Humidity control

(1) Paper which has become damp, or paper which has

been left unused for a very long time, must not be
used.

(2) After opening the paper, it must be kept in a plastic

bag.

- 15 -

Laser Facsimile

(3) Paper with waved ends, paper which is creased, paper

with crumples, and any other non-normal paper must
not be used.

Handling the unit

Operator shocks

C

During printing, shocks must not be applied to the paper
feed cassette, tray, cover, and other parts of the machine.

Moving the unit

When moving the unit on a desk, it must be lifted, and not
dragged.

Handling the Toner Cartridge

(1) Must not be stood on the side, or held upside down.
(2) Must not be shaken strongly.

Feed cassette paper insertion

Your device accepts a number of formats and types of
papers.

Important

1 Remove the paper feed cassette completely.

See chapter Specifications for the
various formats and types of paper.

A

7¼5½

8

B

4 Take a paper stack, pull the paper off and align it

on a flat surface.

5 Put the paper stack in the feed cassette

(200 sheets for 80 g/m² paper for instance).

6 Put the feed cassette back in its location.

2 - Installation

2 Push the lower panel down until it clicks.

PUSH

3 Setup the back side feed cassette stop by pushing

the "PUSH" lever (A).
Then adjust the lateral paper guides to the paper
format by pushing lever (B) located on the left
guide. Adjust the length paper guide to the paper
format by pushing lever (C).

Cartridge installation

1 Stand in front of the machine.
2 Push the left and right sides of the cover and pull it

at the same time towards you.

3 Remove the starter toner cartridge from its bag.

Gently roll the cartridge 5 or 6 times to distribute the
toner evenly inside the cartridge.
Thoroughly rolling the cartridge will assure the
maximum copies per cartridge.

- 16 -

Laser Facsimile

4 Hold it by its handle.

5 Insert the cartridge in its slot by pushing it until it

clicks (last move down) as shown on the picture
below.

6 Close the cover.

Starting your device

Device connection

Before plugging the power cord, it is

WARNING

1 Plug the end of the telephone line into the terminal

socket and the other end into the wall telephone
socket.

imperative to refer to the Security
directives, page 1.

2 - Installation

Paper delivery stop

Adjust the paper delivery stop, depending on the format of
the document to be printed. Do not forget to raise the flap
to prevent the sheets from falling down.

2 Connect the power cord to the device.
3 Make sure that the On/Off switch is off (O position).

Plug the power cord to outlet on the wall.

The power cord is used as a 230 V
power unit cut off. As a precaution,

WARNING

4 Press the On/Off button to turn on the device

(I position).

5 By default, the machine is set to operate in England

and in English. To modify this parameter, refer to

Country, page 26.

6 Set the date and time, refer to Date/Time, page 26.

the outlet shall be located close to
the device and be of easy access in
case of danger.

- 17 -

Laser Facsimile

Paper insertion in the manual input tray

The manual input tray allows you to use various paper
formats with greater weightings than the one used in the
paper feed cassette.
Only one sheet or envelope can be fed at a time.

Important

1 Spread the manual feed guides to the maximum.

2 Insert a sheet or an envelope in the manual input

tray.

3 Adjust the paper guides against the right and left

edges of the sheet or the envelope.

4 Print making sure that the chosen paper format

corresponds to the selected format on the printer.

Note: When using envelopes

• Feeding can be done only through the manual feed.

• Recommended area should be the area which
excludes 15 mm from the leading edge, 10 mm from
and both the left and right edges, and the rear edge.

• A few crinkled lines may be given in solid print at the
part of being overlapped.

• Envelopes which are not recommended may lead to
improper printing.

• Curled envelope after printing should be fixed
manually.

• Small crumples on the edge of the wide side of
envelopes. Smearing, or less clear printing may
appear on the reverse side.

• Set envelope by pressing the folding line of four edges
properly after releasing air inside.

• Set envelope in a proper position after aligning in case
it is bent or warped.

• Paper conditioning is not allowed. And it should be
used under normal office environment.

See chapter Specifications for the
various formats and types of paper.

2 - Installation

- 18 -

Copy

A

Your machine has the function to make one or more
copies.

You can also setup several parameters in order to make
copies at your will.

Simple copy

In this case, the default parameters are applied.

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

2 Press the button twice. The copy is made

using the default parameters.

Laser Facsimile

5 Choose with the buttons  or  the printing

option (see examples below) depending on the
copy mode that you want:

- Combined mode (document feeder):

1 Page onto 1, 2 Pages onto 1, or
4 Pages onto 1.
Confirm with the OK button.

COMBINED Copy mode

nalyzed sheets

1 page onto 1

1

Output

1

3 - Copy

1

2 pages onto 1

ECO mode copy

2

The ECO mode enables you to reduce the amount of
toner consumed on the page so as to save your printing
costs.
When the ECO mode is used, the toner consumption is
reduced and the print density becomes lighter.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

2 Press the button.

3 Press the button.

Sophisticated copy

The sophisticated copy allows to do custom setups for the
current copy.

Note

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

Note

ECO

You can start copy by pressing

button at any time in below

steps.

After step 1, you can directly enter
the number of copies with the
numerical keypad and press the
OK button to validate. Then refer to
step 4.

6 Adjust the desired zoom level, from 25% TO 400%

with the buttons  or , confirm with the OK
button (only available in 1 Page to 1 copy mode).

7 Adjust the desired origin values with the digital

keyboard buttons  or  then confirm with the OK
button.

8 Choose the resolution depending on the printing

quality that you want DRAFT, AUTO, QUALITY
TEXT or PHOTO with the buttons  or , then
confirm with the OK button.

9 Adjust the contrast level with the buttons  or ,

then confirm with the OK button.

10 Adjust the desired brightness level with the buttons

 or , then confirm with the

11 Choose the paper type NORMAL, THICK with the

buttons  or , then confirm with the OK button.

1

2

4 pages onto 1

3

4

OK button.

2
1

12

3

4

2 Press the button.

3 Enter the number of copies that you want and

confirm with the OK button.

4 Choose the paper tray AUTOMATIC or MANUAL

with the buttons  or , then confirm with the OK
button.

- 19 -

Laser Facsimile

Special setup for the copy

Setups done through this menu become the device
default setups after you confirm.

When the quality of the printing is not

Important

satisfying, you can proceed to a
calibration with MENU 80.

Resolution setup

The RESOLUTION parameter allows you to setup the
photocopy resolution.

 841 - ADVANCED FCT/COPY/RESOLUTION

1 Choose the resolution with the buttons  or 

according to the following table:

Parameter Signification

DRAFT

AUTO

QUALITY
TEXT

PHOTO

Low resolution.

Standard resolution for documents
containing text and graphics.

Optimal resolution for documents
containing text.

Optimal resolution for documents
containing photographies.

x

y

DEBUT FEUILLE

BEGIN. OF SHEET

 844 - ADVANCED FCT/COPY/ORIGIN

1 Select the X and Y coordinates with the buttons

 or .

2 Setup the desired coordinates with the digital

keyboard or the buttons  and , confirm your
choice by pressing on the OK button.

Analysed area

FIN FEUILLE

END OF SHEET

Contrast setup

The CONTRAST parameter allows to choose the
photocopy contrast.

 845 - ADVANCED FCT/COPY/CONTRAST

1 Setup the desired level of contrast with the buttons

 and , confirm by pressing the OK button.

2 You can also directly setup the desired contrast

with the button, press several times on this
button until the desired setup without using the
Menu 845.

3 - Copy

2 Confirm your choice by pressing the OK button.

Note

You can also setup the resolution

by pressing the button.

Zoom setup

The ZOOM parameter allows you to reduce or enlarge an
area of a document by choosing the origin and the zoom
level to apply to the document, from 25 to 400 %.

 842 - ADVANCED FCT/COPY/ZOOMING

1 Enter the desired zoom level with the

Alpanumerical keyboard or choose among
predefined values with the buttons  and .

2 Confirm your choice by pressing the OK button.

Analysis origin setup

If you want, you can change the origin of the scanner.

By entering new values for X and Y in mm (X < 210 and
Y < 280), you move the analysed area as shown on the
diagram below.

3 Quit this menu by pressing the

button.

Luminosity setup

The LUMINOSITY parameter allows to lighten or darken
your original document.

 846 - ADVANCED FCT/COPY/LUMINOSITY

1 Setup the desired brightness with the buttons 

and .

2 Confirm your choice by pressing the OK button.

3 Quit this menu by pressing the

button.

Paper type setup

 851 - ADVANCED FCT/SCAN. & PRINT/PAPER

TYPE

1 Select the paper NORMAL or THICK that you use

with the buttons  and .

2 Confirm your setup by pressing the OK button.

3 Quit this menu by pressing the

button.

Paper tray selection

The Automatic selection can have two meanings
depending on the paper format defined on the paper
trays. The following table describes the different cases.

- 20 -

Format paper setup

Laser Facsimile

Default tray Tray used for copy

Selection between the

Same paper
format in the
trays

Different paper
format in the
trays

 852 - ADVANCED FCT/SCAN. & PRINT/TRAY

1 Select the default paper tray to use, AUTOMATIC

or MANUAL, with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

AUTOMATIC

MANUAL

AUTOMATIC

MANUAL

main tray and the
manual tray.

The manual tray is
used.

The main tray is used

The manual tray is
used.

PAPER

button.

Sheet-feed analysis margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
sheet-feed scanner.

This menu allows you to define the default paper format
of the manual tray and the main tray. You can also setup
the default scanning width.

 857 - ADVANCED FCT/SCAN. & PRINT/

PAPER FORMAT

1 Select the paper tray for which you want to define

a default paper format with the buttons  and .

2 Confirm by pressing the OK button.
3 Choose the paper format with the buttons  or 

according to the following table:.

Paper tray Available paper format

MAN. TRAY

AUTO. TRAY

SCANNER

4 Confirm by pressing the OK button.

5 Quit this menu by pressing the

A5, A4, Legal and Letter

A5, A4, Legal and Letter

LTR/LGL and A4

button.

3 - Copy

 853 - ADVANCED FCT/SCAN. & PRINT/

S.F. MARGINS

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Left and right printing margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during printing.

 855 - ADVANCED FCT/SCAN. & PRINT/

PRINTER MARG

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Top and bottom printing margins setup

If you want to, you can offset the lateral margins of the
document towards the top or the bottom during printing.

 856 - ADVANCED FCT/SCAN. & PRINT/TOP

PRINT.

1 Setup the top / bottom margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

- 21 -

Laser Facsimile

Fax

This chapter describes all the fax processing and
configuration functions.

Fax transmission

Immediate transmission

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

2 Enter the fax number then press .

Transmission with auto redial

This function allows you to monitor the dialling operation
during a fax transmission. In this case, the maximum
transmission rate will be 14400 bps.
This function allows for example:

• to hear if the subscriber’s fax is engaged and if so,
choose the moment when the line is clear to start the
document transmission.

• to control the communication progress in case of
uncertain numbers, etc.

To take the line manually:

1 Place the document in the fax feeder.

4 - Fax

The icon flashes during the call phase and it
stays lit when both faxes are in communication.

3 At the end of transmission the initial screen is

displayed.

To change the dialling mode after

Note

entering the fax number, press
OK.

Delayed transmission

This function allows you to transmit a document at a later
time.
To program a postponed transmission you need to
identify the subscriber number, transmission time, feeder
type and number of pages.

To delay the transmission time of your document :

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

Make sure that the document in the

Important

feeder tray or on the scanner window
is properly located in order to avoid
sending blank or incorrect pages.

2 Press .
3 Enter the subscriber number.

As soon as you hear the remote fax tone, the line is
clear and you can start the transmission.

4 Press to start the document transmission.

If your machine is set in order to print a transmission
report, the reduced copy of the document first page will
not be printed and it notifies you that the communication
is manual.

Fax reception

Fax reception depends on the parameter settings of your
machine.
The following parameters let you customize the printing of
received faxes :

- Reception Mode, page 28;

- Reception without paper, page 28;

- Number of copies, page 28;

- Fax or PC reception (MFP model only), page 28;

- Received faxes reduction mode, page 28;

- Technical Parameters, page 29.

2 Select
3 Enter the subscriber number you wish to program

at a different time or choose your dialling mode and
confirm with OK.

4 Next to the current time, enter the new time and

confirm with OK.

5 Choose B&W SCAN or COLOUR SCAN.
6 Adjust the contrast and confirm with OK.
7 Select the feed type, FEEDER or MEMORY and

confirm with OK.

8 You may enter the number of pages before

transmission and confirm with OK.

Your document is stored and will be sent at the new time.

31 -FAX / TRANSMISSION.

Important

The following tables gives which tray is used to print
received fax depending on the default tray and the paper
format in both trays.

Default tray set to Manual :.

Manual tray

paper format

A4,Letter and
Legal

A4,Letter and
Legal

- 22 -

The printing is not possible on A5
paper format.

Main tray

paper format

A4,Letter and
Legal

A5

The fax is printed on
manual tray.

The fax is printed on
manual tray.

Action

Laser Facsimile

Manual tray

paper format

A5

A5 A5

Default tray set to Automatic :.

Manual tray

paper format

A4,Letter and
Legal

A4,Letter and
Legal

A5

Main tray

paper format

A4,Letter and
Legal

Main tray

paper format

A4,Letter and
Legal

A5

A4,Letter and
Legal

Action

An error message is
displayed on the screen.
The paper on manual
tray is incompatible.

An error message is
displayed on the screen.
The paper on manual
tray is incompatible.

Action

The fax is printed with
an automatic selection
of tray.

An error message is
displayed on the screen.
The paper on automatic
tray is incompatible.

The fax is printed on the
main tray.

Saving an access code



383 - FAX / FAX ANSW. / ANSWER CODE

1 Enter the code (4 digits) and confirm with OK.

Activating / Deactivating the answering device



382 - FAX / FAX ANSW. / ACTIVATION

1 If you saved an access code for your fax answering

device, enter it and validate with OK.

2 Select the required option WITH or WITHOUT

answering device and confirm you choice with OK.

Printing fax messages stored in the memory

Important

1 If you have defined an access code for your fax

answering device, enter it and press OK.

Documents received and stored in the memory are
printed.

The printing is not possible on A5
paper format.



381 - FAX / FAX ANSW. / PRINT

4 - Fax

An error message is

A5 A5

displayed on the screen.
The paper on automatic
tray is incompatible.

Fax answering device

The Fax answering device allows you to keep confidential
documents in storage and to avoid printing them as you
receive them.
The "Fax Messages" indicator light lets you know the
state of your Fax answering device:

• Light on: the answering device is on.

• Blinking: your fax has documents in storage or is in the
process of receiving faxes.

• Light off: memory full, the terminal cannot receive any
more documents.

• You can assure document confidentiality by using the
4 digit access code. Once saved, you will require this
access code for:

• printing fax messages in memory,

• activating or deactivating the fax answering device.

Fax rerouting (Forwarding)

This function is used to reroute faxes received to a
contact of directory. To use this function, you have to
perform two operations:

1 Activate rerouting.
2 Set the rerouting address of the fax.

Activating rerouting

Make sure that the subscriber exists in the
directory (Directory, page 32 ).



391 - FAX / REROUTING / ACTIVATION

1 Using the buttons  and  within the navigator,

select option WITH.

2 Using the keys  and  within the navigator,

select the subscriber from the directory.

3 Confirm with OK.

If the function WITHOUT is selected, the menus 392 and
393 will not be included in the functions overview, when it
is printed out.

Setting the re-direction contact

392 - FAX / REROUTING / CALL NUMBER

1 Using the buttons  and  within the navigator,

select the subscriber from the directory.

2 Quit this menu by pressing the button

- 23 -

.

Laser Facsimile

Printing rerouted documents

393 - FAX / REROUTING / COPY

1 Using the buttons  and  within the navigator,

select the COPY option (local printout of the
information relayed to your device) either WITH or

WITHOUT.

2 Confirm with OK.

3 Quit this menu by pressing the button

.

Rerouting fax messages to a USB memory key

This function allows you to reroute received fax messages
to a USB memory key connected to your terminal. The
USB memory key then becomes the terminal reception
memory.
Fax messages that are rerouted are therefore saved on
the USB memory key with format Tiff and are named as
follows : "FAXYYMMDDHHMMSS" where
YYMMDDHHMMSS corresponds to the fax reception
date and time.
You can also print fax messages rerouted to your USB
memory key automatically by activating menu 052
PRINT.

Activating rerouting

Before activating this function,

Important

051 - MEDIA / FAX ARCHIVING / ACTIVATION

1 Using the keys  and  within the navigator,

select option WITH and confirm your choice
with OK.

2 Quit this menu by pressing the button

Printing rerouted documents

Important

Important

1 Using the keys  and , select the copy option

WITH to print all rerouted documents

automatically.

2 Confirm your choice with OK.
3 Quit this menu by pressing the button

connect the USB memory key to the
terminal.

.

The printing is not possible on A5
paper format.

This menu is only accessible when
the function FAX ARCHIVING is
activated.

052 - MEDIA / FAX ARCHIVING / PRINT

.

Transmission waiting queue

This function lets you obtain a recap of all documents
queuing, for transmission, including those in deposit or in
delayed transmission, etc.
It allows you to:

• Consult or modify the waiting queue. In this waiting
queue the documents are coded the following way:
Order number in the queue / document status /
subscriber’s telephone number.
Documents may have the following status:

- TX: transmission

- DOC: in deposit

- POL: polling

- TR: ongoing commands
Immediately perform a transmission from the waiting
queue,

• Print a document in storage, waiting to be transmitted
or in deposit,

• Print the waiting queue, in order to get the status of
each document in the queue, by either:

- queue order number,

- document name or number,

- scheduled transmission time (fax),

- operation type regarding the document: transmission
from memory, delayed transmission, deposit,

- number of pages of the document,

- document size (percentage of space stored in
memory)

• Cancel a transmission request in the waiting queue.

Performing immediate transmission from the waiting queue



61 - COMMANDS / PERFORM

1 Select the document in the waiting queue and

confirm your choice with OK or to immediately
perform the selected transmission.

Consulting or modifying the waiting queue



62 - COMMANDS / MODIFY

1 In the waiting queue select the required document

and confirm your choice with OK.

2 You may now modify the parameters of the given

document then confirm your modifications by

pressing .

Deleting a transmission in memory



63 - COMMANDS / CANCEL

1 In the waiting queue select the desired document

and confirm your choice with OK.

4 - Fax

- 24 -

Laser Facsimile

Printing a document in waiting or in deposit



64 - COMMANDS / PRINT

1 In the waiting queue select the desired document

and confirm your choice with OK.

Printing the waiting queue



65 - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

Cancelling a transmission in progress

Cancelling a transmission in progress is possible
whatever the type of transmission but varies depending
on whether the transmission is a single call number or a
multi-call number.

• For a single call number from the memory, the
document is erased from the memory.

• For a multi-call number, only the call number in
progress at the time of the cancellation is erased from
the transmission queue.

To cancel transmission in progress:

Placing a document in deposit

1 Insert the document to deposit in the feeder.
2 Select

with OK.

3 Choose the deposit type, according to the table

below:

Menu Procedure

Simple

Multiple

3 Confirm deposit by pressing OK.



34 - FAX / POLLING TX and confirm

1 Select FEEDER or MEMORY.
2 If necessary, adjust the contrast

and confirm with OK.

3 Enter the number of pages that you

wish to deposit.

1 If necessary, adjust the contrast

and confirm with OK.

2 Enter the number of pages that you

wish to deposit.

Polling a deposited document



33 - FAX / POLLING RX

4 - Fax

1 Press .

A message will ask you to confirm cancellation by

pressing a second time.

2 Press to confirm cancellation in progress.

If your machine is set to print a transmission report, it will
print that the communication was cancelled by the user.

Deposit and Polling

You may deposit a document in your fax and keep it
available to one or more subscribers who can obtain a fax
of this document by calling your fax with the POLL
function.

Setting the machine for document deposits, you must
define the type:

• SIMPLE- it may be polled only once from the memory
or feeder,

• MULTIPLE- it may be polled as many times as
necessary from the memory.

Setting the machine for polled documents, you must
define the poll number, then depending on the type of poll
you may:

• launch an immediate poll,

• program a delayed poll with a chosen time,

• launch a multi-poll, either immediately or later.

1 Enter the number of the party whose document you

want to poll or choose your dialling mode.
You can poll several documents using the

button .

2 Depending on the type of poll, you should:

Menu Procedure

Immediate
poll

Delayed poll

1 Press .

1 Press OK.
2 Next to the current time, enter

the time you wish to poll the

document and press .

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Parameters/ Setup

You can setup your machine as you like depending on the
use. You will find in this chapter description of the
functions.

You can print the functions guide and the available setup
of your multifunction machine.

Date/Time

Type of network

You may connect your fax to either a PSTN or private
network such as private automatic branch exchange
(PABX). You must select the network which is the most
convenient.
To select the type of network:

251 - SETUP / TEL. NETWORK / NETWORK TYPE

1 Press , enter 251 using the keypad. Confirm with

OK.

2 Select option PABX or PSTN then confirm your

choice with OK.

5 - Parameters/Setup

Geographical settings

At any moment you may change the date and time on
your multifunction machine.

21 - SETUP / DATE/TIME

1 Press , enter 21 using the keypad. Confirm with

OK.

2 Enter the numbers of the required time and date

one after another (for example November 8 2004 at
9h33, press 0 8 1 1 0 4 0 9 3 3) and press OK to
confirm.

3 To exit this menu, press .

Your fax number/Your name

Your multifunction machine will print out your fax number
and your name on each document it transmits if you save
these settings.
To save your fax number and your name:



22 - SETUP / NUMBER/NAME

1 Press , enter 22 using the keypad. Confirm with

OK.

2 Enter your fax number (20 digits max.) and press

OK to confirm.

3 Enter your name (20 characters max) then press

OK to confirm.

For example, if you want to type the letter C, press
the button C until it appears on the screen.

These settings will enable you to use your machine in
different preset countries using different languages.

Country

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.
To select the country:



201 - SETUP / GEOGRAPHICAL / COUNTRY

1 Press , enter 201 using the keypad. Confirm with

OK.

2 Select the required option and press the OK button

to confirm.

Telecommunication Network

This setting enables you to manually set the type of public
telephone network (PSTN) for a country, so that your
machine can communicate over the public telephone
network in compliance with the applicable standards.

By default, setting a country using the
command automatically sets the type of PSTN to use
in the selected country.

These settings are different from the
NETWORK TYPE, which allows you

Important

to choose between public and
private network.



201

4 To exit this menu, press .

To benefit from this feature, you

Important

must set SENDING HEADER to
WITH.

To manually select the type of public telephone network:



202 - SETUP / GEOGRAPHICAL / NETWORK

1 Press , enter 202 using the keypad. Confirm with

OK.

2 Select the required option and press the OK button

to confirm.

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Laser Facsimile

Language

This setting enables you to choose the menu language of
your choice. By default, the multifunction machine is set
to English.
To select the language:



203 - SETUP / GEOGRAPHICAL / LANGUAGE

1 Press , enter 203 using the keypad. Confirm with

OK.

2 Select the required language using  and ,

then press the OK button to confirm.

3 To exit this menu, press .

Local prefix

This function is used when your fax is installed with a
private network, behind a company’s PABX. It allows you
to program an additional automatic local prefix (to be
defined), enabling you to automatically exit the
company’s telephone network system, but only under
certain conditions:

• the company’s internal numbers, where a prefix is not
required, must be short numbers less than the
minimal size (to be defined, for example France has
10 digits),

• the outside numbers requiring a prefix, must be long
numbers greater or equal to the minimal size (to be
defined, for example France has 10 digits).

Programming your fax with the local prefix consists of two
steps:

1 defining the minimal size (or equal) of the

company’s outside numbers,

2 defining the outgoing local prefix of the company’s

telephone network. This prefix will automatically be
added as soon as an external number is dialled.

Transmission report

You may print a transmission report for all
communications over the telephone network (STN).
You may choose between more than one criteria for
printing reports:

• WITH: a report is given when the transmission was
properly performed or when it is completely
abandoned (but there is only one report per request),

• WITHOUT: no transmission report, however, your fax
will note all transmissions that took place in its log,

• ALWAYS: a report is printed with each transmission,

• ON ERROR: a report is printed only if the transmission
failed or is abandoned.

With each transmission report from memory, a reduced
version of the first page is automatically reproduced.
To select the report type:



231 - SETUP / SEND / SEND REPORT

1 Select the required option WITH, WITHOUT,

ALWAYS or ON ERROR and confirm your choice
with OK.

Document feed type

You may choose the way you want to feed your
documents:

•from memory, transmission will take place only after
memory storage of the document and dialling.
It allows you to get your originals back quickly to free
up the machine.

• from the feeder of the sheet-feed scanner,
transmission will occur after dialling and paper
scanning.
It allows transmission of larger documents.

To select the way you want to feed your documents:



232 - SETUP / SEND / MEMORY SEND.

5 - Parameters/Setup

If you define a local prefix, do not
add it to the numbers stored in

Important



1 Enter the required minimal SIZE NUMBER of the

company’s outside numbers and confirm with OK.
The minimal size will range between 1 and 30.

2 Enter the required outgoing local prefix of the

company’s telephone network (maximum 5
characters) and confirm with OK.

the directory, it will be
automatically dialled with each
number.

252 - SETUP / TEL. NETWORK / PREFIX

- 27 -

1 Select the option MEMORY or FEEDER and

validate your choice with OK.

In feeder mode, reduced images will not appear on the
transmission report.

Laser Facsimile

Economy period

This function allows you to defer a fax transmission to "off­peak hours" and thus reduce the cost of your
communications.
The economy period, via the telephone network (at off­peak hours), is preset by default from 7.00 pm to 7.30 am.
Nevertheless you may change this time slot.

To modify the economy period:



233 - SETUP / SEND / ECO PER.

1 Enter the hours of the new economy period and

confirm your selection with the button OK.

To use the economy period:



32 - FAX / ECO TRANS.

1 Enter the call number and confirm with OK.
2 Choose B&W SCAN or COLOUR SCAN.
3 Adjust the contrast and confirm with OK.
4 Select the feed type, FEEDER or MEMORY and

confirm with OK.

5 You may enter the number of pages before

transmission and confirm with OK.

two modes of reception:

• reception mode WITHOUT PAPER, your fax saves
the incoming messages in the memory,

• reception mode WITH PAPER, your fax refuses all
incoming subscribers.

To select the reception mode:



242 - SETUP / RECEPTION / REC. PAPER

1 Select the option WITH PAPER or WITHOUT

PAPER and confirm your choice with OK.

Paper out is indicated by a beep and
a message on the screen.

Important

Received faxes are then stored in
memory (icon "Fax Messages"
flashing) to be printed as soon as
you add paper into the feeder.

Number of copies

You may print incoming documents more than once (1 to

99).

To set the number of each document received:

5 - Parameters/Setup

Reception Mode

This function allows you, when you connected an external
device (telephone, answering machine) to your terminal,
to select the device you wish to receive fax and / or voice
messages on.

You may choose between the following reception modes :

• MANUAL : the terminal does not receive any
documents automatically. When you receive a fax

message, you must press the button to receive
the fax message on your terminal.

• FAX : the Fax reception mode is launched on the
terminal systematically.

• FAX-ANSW. : the terminal handles reception of fax
messages automatically, the external device handles
reception of telephone communications automatically.

To set the reception mode:



241 - SETUP / RECEPTION / MODE

1 Select the required option and confirm with OK.



243 - SETUP / RECEPTION / NBR OF COPIES

1 Enter the wanted number of copies and confirm

with OK.

At each document reception, your fax will print the
number of copies requested.

Fax or PC reception (MFP model only)

This menu, combined with a software program installed
on your PC will enable you to select the machine you wish
to receive the documents on:

•fax,

•PC,

• PC if available, fax otherwise.



244 - SETUP / RECEPTION / PC RECEPT.

For more details, please refer to Fax communications,
page 44 in chapter PC Features.

2 To exit this menu, press .

Reception without paper

Your fax offers you the possibility to either accept or
refuse document reception if your printer is unavailable
(no paper...).

If your fax printer is unavailable, you may choose between

Received faxes reduction mode

This menu allows you to reduce received faxes for
printing. This adjustment can be automatic or manual.

Automatic mode

This mode automatically resizes received faxes.

To set automatic mode :



246 - SETUP / RECEPTION / REDUCTION

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Laser Facsimile

1 Select Automatic and confirm with OK.

2 To exit this menu, press .

Manual mode :

The machine proposes a 70 to 100 % reduction. Outside
these values, the machine beeps for error. This fixed
reduction will be used when printing received documents,
regardless of the used paper format.

To set the manual mode :



246 - SETUP / RECEPTION / REDUCTION

1 Select FIXED and confirm with OK.
2 Enter the reduction value (between 70 and 100)

and confirm with OK.

3 To exit this menu, press .

Technical Parameters

As delivered your machine is preset by default. However,
you may adjust it to meet your requirements by resetting
the technical parameters.

To set the technical parameters:

1 Select the desired parameter and confirm with OK.
2 With the buttons

settings by following the table below and press OK.



29 - SETUP / TECHNICALS



or , modify the parameter

Parameter Signification

4 - Echo protect

6 - EPT mode

7 - COM. display

8 - Eco energy

10 - RX header

11 - RX speed

If this parameter is on, the on-line
echo will be reduced during long
distance calls.

For some long distance calls
(satellite), the on-line echo may
disturb the call.

Choice between transmission
speed displayed or number of the
page in progress.

Choosing the printer standby
delay: the printer will switch to
standby after a delay (in minutes)
of NON-operation or during the
period of time of your choice.

If this parameter is on, all
documents received by your fax
will include the subscriber’s header
with his name, number (if
available) fax print date and the
page number.

Transmission speed for incoming
documents.
For a quality telephone line
(compatible, no echo),
communications occur at
maximum speed.

However, it may be necessary to
restrict the transmission speed for
some calls.

5 - Parameters/Setup

Parameter Signification

1 - Scanning mode

2 - TX header

3 - TX speed

Default value of the scan mode
resolution for the documents to be
transmitted.

If this parameter is on, your header
will appear on all documents sent
to your subscribers with your
name, number, date and number of
pages.

Warning: If you send a fax from
the document loader, the
transmission header will not
appear on the document your
correspondent receives.

Transmission speed for outgoing
documents.
For a quality telephone line
(compatible, no echo),
communications occur at
maximum speed.

However, it may be necessary to
restrict the transmission speed for
some calls.

12 - Rings

13 - Discard size

20 - E.C.M.

Number of rings to automatically
start your machine.

The Discard Size parameter only
defines the printing of received
faxes . The number of lines of a
document can be too high for the
printing paper format. This
parameter defines the threshold
beyond which the extra lines are
printed on a second page. Bellow
this threshold, extras lines are
deleted.
If you choose With, the threshold
is set on 3 centimeters.
If you choose Without, the
threshold is set on 1 centimeter.

This parameter helps correct the
calls made on disturbed telephone
lines. It is used when the lines are
weak or too noisy. Transmission
times may be longer.

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Laser Facsimile

Parameter Signification

79 - Toner
Management

80 - Toner save

91 - Timeout error

This parameter helps you manage
the consumable. When set to W
[0-10%], you can only replace the
toner cartridge when the toner has
reached the threshold.

If ever you need to replace the
toner cartridge before the toner
near end, set the parameter to

W

ITH [0-100%] and proceed with

the toner cartridge replacement
(see chapter Maintenance, page

50).
Disabling the toner management

(parameter set to W
strongly not recommended as you
may loose faxes and spill toner in
your print mechanism. When set to

W

ITHOUT, the screen displays

T

ONER ? %.

Makes printing lighter to save toner
cartridge ink.

Inactivity time-out before document
being printed is deleted following a
print error in PC print mode.

ITHOUT) is

ITH

• date and time of the incoming or outgoing document,

• subscriber’s number,

• transmission mode (Normal, Fine, SFine or Photo),

• number of pages sent or received,

• call duration,

• incoming or outgoing results: noted CORRECT if
properly transmitted,

or

information codes for special calls (polling, manual
subscribers, etc.)

• reason for call error (example: your subscriber does
not answer)

To print the logs:



52 - PRINT / LOGS

1 Press on

The printing of the logs starts.

The incoming and outgoing logs are printed on the same
page.



and enter 52 with the digital keypad.

Print the list of setups

Important

The printing is not possible on A5
paper format.

5 - Parameters/Setup

92 - Wait timeout

93 - Replace format

Wait time-out for data from PC
before the task is deleted in PC
print.

Page format change. This
parameter allows you to print a
LETTER format document on A4
pages using the LETTER/A4
setting.

Printing the functions guide

Important

1 Press on

The printing of the functions guide starts.

The printing is not possible on A5
paper format.



51 - PRINT / FUNCTIONS LIST



and enter 51 with the digital keypad.

Printing the logs

Important

The incoming and outgoing logs list the last 30
transmissions (incoming and outgoing) made by your
machine.
An automatic print out will take place after every 30
transmissions. However, you may request a print out at
any time.

The printing is not possible on A5
paper format.

To print the list of setups:



54 - PRINT / SETUP

1 Press on

The printing of the list of setups starts.



, enter 54 with the digital keypad.

Lock the machine

This function prevents non-authorized people from
accessing the machine. An access code will be required
every time someone wants to use the device. After each
use, the device will lock automatically.

Before that you have to enter a lock code.



811 - ADVANCED FCT / LOCK / LOCKING CODE

1 Press on
2 Enter your lock code (4 digits) with the keyboard,

confirm with OK.

Important

3 Enter again your lock code (4 digits) with the

keyboard, confirm with OK.

4 Quit this menu by pressing the



, enter 811 with the digital keyboard.

If a code is already registered, enter
the old code before typing the new
one.

button.

Each log (incoming or outgoing) contains a table with the
following information:

- 30 -

Laser Facsimile

Lock the keyboard

Everytime you use your machine, you will have to enter
your code.

1 Press on
2 Enter the lock code and confirm with OK.
3 With the buttons

4 Quit this menu by pressing the



812 - ADVANCED FCT / LOCK / LOCK KEYBD.



, enter 812 with the keyboard.



or , choose WITH and

confirm with OK.

button.

Lock the numbers

This function locks dialling and the numerical keypad is
disabled. Transmissions are only possible from numbers
included in the directory.

To access the number interlocking option:



813 - ADVANCED FCT / LOCK / LOCK NUMBER

1 Enter the four-digit interlock code with the keypad.
2 Press button OK to confirm.
3 With buttons

option ONLY DIRECT.

4 Press button OK to confirm.



or  of the navigator, select the

Scanned pages counter

To view the number of pages scanned on your machine:



823 - ADVANCED FCT / COUNTERS / SCANNED

PAGE

1 Press on
2 The number of scanned pages appears on the

screen.

3 Quit this menu by pressing the



, enter 823 with the keyboard.

button.

Printed pages counter

To view the number of pages printed on your machine:



824 - ADVANCED FCT / COUNTERS / PRINTED PG

1 Press on
2 The number of printed pages appears on the

screen.

3 Quit this menu by pressing the



, enter 824 with the keyboard.

button.

Display the consumables status

You can read at any time the remaining toner in the
cartridge. This level appears in percentage.

5 - Parameters/Setup

Read the counters

This function allows you to view the activity counters for
your machine at any time.

According to your needs, you can read the counters for:

• sent pages,

• received pages,

• scanned pages,

• printed pages.

Sent pages counter

To view the number of pages sent from your machine:



821 - ADVANCED FCT / COUNTERS / SENT PAGES

1 Press on
2 The number of sent pages appears on the screen.

3 Quit this menu by pressing the

Received pages counter

To view the number of pages received on your machine:



, enter 821 with the keyboard.

button.



86 - ADVANCED FCT / CONSUMABLES

1 Press on
2 The available toner percentage appears on the

screen.

3 Quit this menu by pressing



, enter 86 with the keyboard.

the button.

Calibrate your scanner

You can do this operation when the quality of photocopied
documents is not satisfactory anymore.



80 - ADVANCED FCT / CALIBRATION

1 Put a white sheet in the sheet-feed scanner.
2 Press on

with OK.

3 The scanner is triggered and a calibration is done

automatically.

4 At the end of the calibration, the machine comes

back to the screen saver



, enter 80 with the keyboard, confirm

.



822 - ADVANCED FCT / COUNTERS / RECEIVED

PG

1 Press on
2 The number of received pages appears on the

screen.

3 Quit this menu by pressing the



, enter 822 with the keyboard.

button.

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Laser Facsimile

Directory

Your multifunction machine lets you create a directory by
memorising subscriber records and subscriber lists. Your
machine can store up to 250 speed dials, which includes
32 Group dials and 20 (40)

For all 250 Speed dials or group dials you may create,
consult, modify or delete contents. You can also print the
directory.

Furthermore, your machine lets you create and manage
your phone directory from your PC Kit. For more
information on this feature, refer to chapter PC Features
(MFP model only).

Creating Speed dial

To create Speed dial:

 11 - DIRECTORY / NEW CONTACT

1 Press on , enter 11 with the alphanumerical

keypad.

2 Enter the NAME of your contact with the

alphanumerical keypad (20 characters maximum),
confirm with OK. To enter the characters, refer to
section Entering Characters Using the

Alpanumerical keypad, page 14.

3 Enter the TEL number of your contact with the

alphanumerical keypad (30 digits maximum),
confirm with OK.

4 Choose the RECORD NO (SPEED DIAL No) from

your directory with the alphanumerical keypad or
accept the displayed number, and confirm with OK.

5 Select W.ONE-TOUCH if you want to assign a

One-Touch button to your speed dial as a shortcut.
The first available One-Touch button appears, use
 or  to choose another One-Touch button.
Confirm with OK.

6 Select the appropriate transmission RATE to send

faxes among the values 2400, 4800, 7200, 9600,
12000, 14400 and 33600 using  or . Confirm
with OK.
The maximum speed can be used if the telephone
line is of good quality, meaning appropriate,
without echo.

1

one-touch dials.

Creating Group dial

To create group dial:

 12 - DIRECTORY / NEW GROUP

1 Press on , enter 12 with the alphanumerical

keypad.

2 Enter the GROUP NAME with the alphanumerical

keypad (20 characters maximum), confirm
with OK.

3 CALLED NUMBER: use  or  to select from

existing records the contacts of your group dial or
directly press the One-Touch button associated to
the contact and confirm with OK. Repeat this
operation for each subscriber you want to add to
your group dial.

4 Enter the GROUP NUMBER assigned to your

group dial with the alphanumerical keypad or
accept the displayed number, and confirm with OK.

5 Select W.ONE-TOUCH if you want to assign a

One-Touch button to your group dial as a shortcut.
The first available One-Touch button appears, use
 or  to choose another One-Touch button.
Confirm with OK.

In the directory, the letter G placed

Important

next to a name identifies a
subscribers group.

Modifying a record

To modify a speed or group dial:

 13 - DIRECTORY / MODIFY

1 Press on , enter 13 with the alphanumerical

keypad.

2 With  or , browse the directory and select the

speed or group dial you want to modify by
pressing OK.

3 With  or , browse the entries of the selected

speed or group dial. Press on OK when the entry
you want to modify appears on screen.

4 The cursor appears at the end of the line. Press

on C to delete characters.

5 Enter the new entry and confirm with OK.
6 Repeat the operations for each line you want to

modify.

6 - Directory

Important

1. MFP model

If your multifunction machine is
connected to a PABX, you may
insert a pause for dial tone after the
outgoing local prefix dialling. To do
so ,"/" should be set after the local
prefix by pressing "0" for few
seconds.

- 32 -

Deleting a record

To delete a speed or group dial:

 14 - DIRECTORY / CANCEL

1 Press on , enter 14 with the alphanumerical

keypad.

2 With  or , browse the directory and select the

speed or group dial you want to delete by
pressing OK.

3 Press on OK to confirm the deletion.

4 Repeat the operations for each speed or group dial

you want to delete.

Printing the directory

Laser Facsimile

Important

To print the directory:

1 Press on , enter 15 with the alphanumerical

keypad.

The printing of the directory starts, alphabetically ordering
directory entries in the following three categories:

• Directory (speed and groups dial list),

• Group dial list,

• One-Touch dial list.

The printing is not possible on A5
paper format.

 15 - DIRECTORY / PRINT

Saving/Restoring the directory (Smart card option)

 16 - DIRECTORY / SAVE/LOAD

This function enables you to save the contents of your
directory on a Smart card and restore them on your
machine.

6 - Directory

Important

To save the contents of your directory on your Smart
card:

1 Press on , enter 16 with the alphanumerical

keypad.

2 Select SAVE to save directory entries on the Smart

card.

3 Insert your Smart card.

To restore the contents of your directory from your Smart
card:

1 Press on , enter 16 with the alphanumerical

keypad.

1 Select LOAD to restore directory entries from your

Smart card.

2 Confirm with OK.
3 Insert your Smart card.

This function is only available to
service technician with Smart card.

- 33 -

Laser Facsimile

USB memory key

- the files name with their extension,

- the date of the files last save,

- the files size in Kbytes.

(MFP model only)

You can connect a USB memory Key on the front side of
your machine. The files stored in TXT, TIFF and JPEG
formats will be analysed and you will be able to use the
following actions:

- print the stored files contained in your USB memory

1

key

,

- delete the files contained in your USB memory key,

- run an analysis on the contents of the inserted USB
memory key,

- digitalise a document on your USB memory key,

- fax archiving (see section Rerouting fax messages to

a USB memory key, page 24).

Use of the USB memory key

Print the files located in the key

To print the files located in the key:



01 - MEDIA / PRINT DOC. / FILE

1 Insert the USB memory key on the front side of the

machine respecting the way of insertion.

2 ANALYSE MEDIA appears on the screen.
3 Select PRINT DOC. with the  or  buttons and

confirm with OK.

4 Select FILE with the  or  buttons and confirm

with OK.

5 You have three possibilities to print your files:

- ALL, to print all the files located in the USB
memory key.
Select ALL with the  or  buttons and
confirm with OK. The printing is started
automatically.

- SERIES, to print several files located in the USB
memory key.
Select SERIES with the  or  buttons and
confirm with OK.
FIRST FILE and the first indexed file appears
on the screen, select with the  or  buttons
the file to print and confirm with OK. A star (Ä)
appears on the left side of the file.
LAST FILE appears on the screen, select with
the  or  buttons the other files to print and
confirm with OK.

7 - USB memory key (MFP model only)

Print your documents

Important

You can print the stored files or a list of the files located in
the USB memory key.

Print the list of files located in the key

To print the list of files located in the key:

1 Insert the USB memory key on the front side of the

machine respecting the way of insertion.

2 ANALYSE MEDIA appears on the screen.
3 Select PRINT DOC. with the  or  buttons and

confirm with OK.

4 Select LIST with the  or  buttons and confirm

with OK.

5 The list is shown in a table with the following

information:

- the analyzed files are indexed in an incremental
1 by 1 order,

1. It may be possible that some TIFF files of your USB
memory key cannot be printed due to data format limitation.

The printing is not possible on A5
paper format.



01 - MEDIA / PRINT DOC. / LIST

Press the button.

- COPIES NUMBER appears on the screen,
enter the desired number of copies with the
digital keypad and confirm with OK to start
printing.

- SELECTION, to print only one file located in the
USB memory key.
Select with the  or  buttons the file to print
and confirm with OK. COPIES NUMBER
appears on the screen, enter the desired
number of copies with the digital keypad and
confirm with OK to start printing.

6 Quit this menu by pressing the

button.

Delete your files located in the key

You can delete files located in your USB memory key.



06 - MEDIA / DELETE / MANUAL

1 Insert your USB memory key on the front side of

your machine respecting the way of insertion.

2 ANALYSE MEDIA appears on the screen.
3 Select DELETE with the  or  buttons and

confirm with OK.

4 Select MANUAL with the  or  buttons and

confirm with OK.

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Laser Facsimile

5 You have three possibilities to delete your files:

- ALL, to delete all the files located in the USB
memory key.
Select ALL with the  or  buttons and
confirm with OK.
You come back to the previous menu.

- SERIES, to delete several files located in the
USB memory key.
Select SERIES with the  or  buttons and
confirm with OK.
FIRST FILE and the first indexed file appears
on the screen, select with the  or  buttons
the file to delete and confirm with OK. A star (Ä)
appears on the left of the file.
LAST FILE appears on the screen, select with
the  or  buttons the other files to delete and
confirm with OK.

Press the button.

You come back to the previous menu

- SELECTION, to delete only one file located in
the USB memory key.
Select with the  or  buttons the file to delete
and confirm with OK.

Press the button.

You come back to the previous menu.

6 Quit this menu by pressing

the button.

Analyse the USB memory key content

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

2 Insert the USB memory key in the USB connector

of your multifunction device.
The USB memory key analysis is started.
When the analysis is finished, the MEDIA menu is
displayed.

3 Select

confirm with the OK button.

Important

4 Choose the

COLOUR with the  or  buttons and the button

OK.

5 With the alphanumeric keyboard, give a name to

the scan file (up to 20 characters) and confirm with

OK.

6 Choose the scan format between

and confirm to start the scan and the recording of
the document.

IMAGE allows to have the same kind of file as a

photo.
creation.

SCAN TO with the  or  buttons then

You can also access this function in
two other ways:

• by pressing the button of
the machine deck then by
selecting SCAN-TO-MEDIA.

• By pressing the
the screen saver then by typing
03 on the digital keyboard.

COLOUR between BLACK&WHITE and

PDF is a format for the digital documents



button from

IMAGE and PDF,

7 - USB memory key (MFP model only)

After a period of inactivity, your machine will return to the
main menu. To view the USB memory key again please
proceed as follows:



07 - MEDIA / ANALYSE MEDIA

1 Press on , enter 07 with the keyboard.
2 The USB memory key analysis is started.
3 You can print or delete the detected files located in

your USB memory key. Refer to the previous
chapters.

Save a document on a USB memory key

This function allows you to digitise and save a document
directly in the folder SCAN on a USB memory key. The
folder SCAN is created by the application.

Before digitalising a document, make
sure that your USB memory key has
sufficient disk space. If not, you can:

• delete manually the files, see

section Delete your files

Important

located in the key, page 34,
or

• activate the option that deletes
automatically the oldest files
located in the SCAN folder, see
section Activate/deactivate file

automatic deletion on a USB
memory key, page 35.

The beginning button immediately starts the scan

and sends a file to the support with the parameters
defined in the analysis format.

With the IMAGE format, if you have selected
BLACK&WHITE the picture will be saved in TIFF format,

if you have selected COLOUR the picture will be saved in
JPEG format.

Activate/deactivate file automatic deletion on a USB memory key

This option, when activated, deletes automatically the
oldest files in the folder SCAN on the USB memory key,
in order to save a new digitalised document when the disk
space is insufficient.

This option is ineffective when the
SCAN folder is empty and the USB
memory key is full. You must then

Warning

delete manually the files in order to
free up disk space, see section

Delete your files located in the
key, page 34.

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Laser Facsimile

To activate this option, proceed as follows :



0621 - MEDIA / DELETE / AUTOMATIC/

SCAN MODE

1 Select

with the OK button.

To deactivate this option, proceed as follows :

1 Select

confirm with the OK button.

WITH with the  or  buttons then confirm



0621 - MEDIA / DELETE / AUTOMATIC/

SCAN MODE

WITHOUT with the  or  buttons then

7 - USB memory key (MFP model only)

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Laser Facsimile

PC Features (MFP model only)

Introduction

The Companion Suite Pro software allows the connection
of a personal computer with a compatible multifunction
machine.

From the PC, you can:

- manage the multifunction machine, allowing you to
set it up according to your needs,

- print your documents on the multifunction machine
from your usual applications,

- scan colour, grey scale or black and white
documents and edit them on your PC, or process
them into text using the character recognition
software (OCR),

Configuration requirements

The minimum configuration requirements for your
personal computer are:

Supported operation systems:

- Windows 98SE,

- Windows Millennium,

- Windows 2000 with at least Service Pack 3,

- Windows XP (Home and Pro).

3 A screen titled C

This screen allows you to install and uninstall the
software, access the product's user guides or
browse the CD-ROM contents.

4 Place your cursor on I

confirm with left-click of the mouse.

5 The I

The multifunction machine components only appear
if your Windows Installer version is older than 2.0.

The installation resumes, a progress bar appears.

NSTALL PRODUCTS screen appears.

Place your cursor on A
left-click with the mouse.

Important

OMPANION SUITE PRO LL appears.

NSTALL PRODUCTS and

LL PRODUCTS and confirm by

The A

LL PRODUCTS installation

copies on your hard disk the
software required for the good
execution of the Companion Suite
Pro kit, which is:

- Companion Suite Pro (machine
management software, printer
drivers, scanner, ...),

- PaperPort.

If you already installed a part of the
software available in the CD-ROM,
then use the CUSTOM installation,
select the software that you want to
install on your hard drive and
confirm your choice.
This Product doesn't have the
network and WiFi printer function.

8 - PC Features (MFP model only)

Processor:

- 500 MHz for Windows 98SE,

- 800 MHz for Windows Me or 2000,

- 1 GHz for Windows XP (Home and Pro),

- CD-ROM drive,

- a free USB port,

- 600 Mbytes of available disk space for the
installation.

RAM memory:

- 128 Mbytes minimum for Windows 98SE, Me, and
2000,

- 192 Mbytes minimum for Windows XP (Home and
Pro).

Installation

Install the software on your PC

Turn your PC on. Open an ADMINISTRATOR session if
working in Windows 2000 and XP environments.

1 Open the CD-ROM drive, insert the installation CD-

ROM and close the drive.

2 An installation procedure is automatically run (Auto

run).

You can stop the program's installation by clicking on the
S

TOP THE INSTALL button.

After search and analysis of the PC components and the
multifunction machine's components, you need to restart
your PC for the modifications to take effect.
Click on the OK button.

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Laser Facsimile

6 After restart, the InstallShield Wizard screen shows

the progress of the assistant preparation.
You can stop the procedure at any time by clicking
on the C

ANCEL button.

7 When the assistant finishes, the welcome screen

appears.

12 The final installation is ready to be executed.

13 Click on the I

NSTALL button.

14 A screen informs you of the installation progress.

8 - PC Features (MFP model only)

8 Click on the N

of the C

EXT button to launch the installation

OMPANION SUITE PRO kit on your PC.

9 Before the files are copied on your hard drive, you

need to accept the proposed license agreement,
use the scroll bar to read the agreement entirely.

10 Click on the Y
11 Click on the N

ES button.
EXT button.

15 The Companion Suite Pro software is installed on

your PC.

16 Click on the C

ONTINUE button to copy the utilities

and PaperPort SE software that come along with
the kit.

17 At the end of the installation, you need to restart

your PC to update the system files.

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Laser Facsimile

18 Select your choice and click on the FINISH button.
19 Your "Companion Suite Pro" kit is successfully

installed on your PC.

You can start the multifunction machine's management
software from the menu S

TART > PROGRAMS

> COMPANION SUITE > COMPANION SUITE PRO LL
> MF D

IRECTOR or by clicking on the icon MF DIRECTOR

located on your desktop.

Connections

Make sure that your multifunction machine is powered off.

USB Connection

The connection between the PC and the machine
requires a USB 2.0 shielded cable no more than 3 meters
long.

It is recommended to install the
Companion Suite Pro software
first and then to connect the USB
cable to your machine.

If you connect the USB cable before
installing the Companion Suite Pro
software the recognition system

Important

(plug and play) identifies
automatically that new hardware has
been added. To start your machine
drivers installation, follow the
instructions on screen. If a window
asking about the location of the
drivers pops up, then indicate the
installation CD-ROM. When you use
this procedure, only printing function
is activated.

5 Select the location where the system has to look for

the driver. Only the CD-ROM

DRIVES checkbox has

to be selected if Windows asks you where to look
for the drivers. Click on the N

EXT button. The

search takes a few moments.

6 A window informs you that the driver has been

located. Click on the N

EXT button.

7 A screen informs you that the software has been

installed. Click on the F

8 If the

ADD HARDWARE assistant window appears on

INISH button.

more time, go back step 3 and follow the
instructions. All in all, you will have to follow step 3
through 7 three times. .

You can now use the multifunction machine to print your
documents.

Uninstall the software from your PC

Run the programs removal from the menu START
> PROGRAMS > COMPANION SUITE > COMPANION SUITE
P

RO LL > UNINSTALL.

1 A preparation screen appears.

8 - PC Features (MFP model only)

1 Locate your USB cable connectors and connect as

shown below on the picture.

0

2 Power on your multifunction machine.

The A

DD HARDWARE assistant window appears.

3 Click on the N
4 Select F

HARDWARE (RECOMMENDED). Click on the NEXT

EXT button to finish the installation.

IND THE APPROPRIATE DRIVER FOR MY

button.

2 Click on the REMOVE button and confirm your

choice by clicking on the N

EXT button.

3 A confirmation screen appears. Click on OK button

to continue the C

OMPANION SUITE PRO LL program

removal.

- 39 -

Laser Facsimile

4 A preparation screen appears. You can cancel the

removal by clicking on C

5 You need to restart your system at the end of the

procedure. Close all open programs, select Y

I

WANT TO RESTART MY COMPUTER NOW and click on

the F

INISH button.

ANCEL.

ES,

MF Director

This graphical Interface allows you to run the utilities and
the software to manage your multifunction machine.

Graphical presentation

Run the application by clicking on the MF Director icon
located on your desktop or from the menu S

> PROGRAMS > COMPANION SUITE > COMPANION SUITE
P

RO LL > MF DIRECTOR.

By default, MF D
rounded shape. You can modify its shape and colour by
right-clicking with the mouse.

IRECTOR is displayed with dark blue

TART

8 - PC Features (MFP model only)

Multifunction Terminal's Supervision

The software that you have installed contains two
multifunction machine management applications,
MF D

IRECTOR and MF MONITOR, which allow you to:

- check whether the multifunction machine is
connected to your PC,

- monitor the multifunction machine activities,

- monitor the status of the multifunction machine
consumables from the PC,

- quickly access the graphic editor applications, OCR
etc.

To manage the multifunction machine, run the MF
Director application by clicking on the icon located on your
desktop or from the menu S

> COMPANION SUITE > COMPANION SUITE PRO LL > MF
D

IRECTOR.

TART > PROGRAMS

Utilities and applications activation

The COMPANION SUITE PRO graphical interface allows you
to run the following utilities and software:

-get

-run the PaperPort software (Doc Manager).

To run a software or utility contained in the C
S

UITE PRO kit, place the cursor on it and double-click with

the mouse.

HELP from the current documentation,

OMPANION

Checking the connection between the PC and the multifunction machine

To check if the connection between the devices is good,
run the MF M
desktop and check that the same information is displayed
on the multifunction machine (for instance the date).

ONITOR software from the icon located on the

- 40 -

MF Monitor

Laser Facsimile

Graphical presentation

Run the application by clicking on the MF Monitor icon
located on your desktop or from the menu S

> PROGRAMS > COMPANION SUITE > COMPANION SUITE
P

RO LL > MF MONITOR.

From this screen you can monitor the information or
configure your multifunction machine from the tabs:

- C

OMPANION: Presents the multifunction machine

screen.

- C

ONSUMABLES: Displays the consumables status.

CAN TO: Scan Mode and Resolution parameters

- S
setup, these parameters will be taken into account

when clicking on the button from the machine.

TART

The function S

Note

1 Select the Scan To tab.
2 Select one of the possible choices:

- colour,

- grayscale,

- black and white.

3 Select the scanner resolution (72 dpi to 4800 dpi).
4 Confirm your choices by clicking on the OK button.

used if the application is running. If
this is not the case, activate it.

CAN TO can only be

Companion Suite Pro LL functionalities

8 - PC Features (MFP model only)

Display the consumable status

The following information will be available from the
Consumables tab:

- current consumables status,

- number of printed pages,

- number of scanned pages.

Document analysis

The document analysis can be carried out in two ways:

• either by the S

from the MF Director window or from the button
from the machine),

• or directly from a TWAIN standard compatible
application.

Analysis with Scan To

Run the application by clicking on the MF Director icon
located on your desktop or from the menu S

> PROGRAMS > COMPANION SUITE > COMPANION SUITE
P

RO LL > MF DIRECTOR.

CAN TO function (application accessible

TART

Scan To

The setup of this tab, becomes the default setup for the
scanner.

- 41 -

Laser Facsimile

1 Left-click with the mouse on the SCAN TO graphical

image or click the button from your machine.

2 You can follow the ongoing digitisation on a screen.

3 At the end of the digitisation, the scanned picture

appears in the PaperPort window.

Printing

You can print your documents via the USB connection .

During the installation of the software, the L
printer driver will be installed automatically onto your pc.
This will allow you to print your documents on the
machine via the USB connection.

Printing with the multifunction machine

To print a document with the machine from your PC is like
printing a document in Windows (use the P
from the F
the screen). Select the L
the USB connection.

ILE menu of the currently open application on

ASER PRO LL printer to print via

ASER PRO LL printer becomes

The L

Important

the default printer when the
Companion Suite Pro software is
installed.

ASER PRO LL

RINT command

8 - PC Features (MFP model only)

If the PaperPort software is not

Important

installed on your hard drive, the
scanned picture will appear on your
desktop in TIFF format.

Analysis from a TWAIN compatible software

1 Run the picture editor application and then run the

acquisition command.
The document analysis window appears.

2 Setup the parameters (contrast, resolution, ...)

before starting the digitisation.

3 Once the document is digitised, you can archive it

or edit it.

Character recognition software (OCR)

The character recognition function allows to create a
usable data file for desktop applications from a hardcopy
document or from a picture.

The character recognition only works for printed
characters, such as printer outputs or typed text.
Nevertheless you can request for a handwritten text block
to be kept intact (a signature for instance) by outlining it.

Address book

The address book enables you to store the numbers of
the contacts you call the most frequently. The purpose of
this function is to facilitate dialling your contact’s number
when you want to send fax. If you want, you can print the
list of numbers stored in the Directory.

You also have the possibility of creating groups of
contacts from the Address book. Like this, you can group
together all contacts from, for example, a given company
or the same service, etc, to which you frequently send
common documents.

The software can also manage the
address books of the operating
system of the messaging software

Important

Add a contact to the terminal address book

1 Click on the link ADDRESS BOOK of the window MF

D

IRECTOR.

The address book is displayed on the screen.

installed on the PC. The method of
use of these address books is not
detailed in this manual. Check with
the online documentation of the
software for more details.

Given your machine environment and the character
recognition from your machine, the OCR is done with a
Drag&drop of a document from the PaperPort to the
Notepad icon.

For more details about the usage of

Important

this software, check the on-line help
of the product.

- 42 -

Laser Facsimile

2 Select the terminal address book.
3 Click on N

EW and select CONTACT in the displayed

menu.
The input window for the contact data is displayed.

4

Enter the contact name as well as the fax number, the fax
transmission rate with this person and the associated
quick dial

The new contact is added to the list.

button. Click on OK.

Add a group to the terminal address book

1 Click the link ADDRESS BOOK of the window MF

D

IRECTOR.

Select a contact or a group in the zone ADDRESS BOOK,

click on (

double click on it

to add a contact to the group you can also

).

Click on OK.

2nd case:
Click on N

contact, as in the procedure for adding a contact

5

As soon as the group is complete, click on OK.

adding new contacts.

EW then add the personal data of the new

The new group is added to the list.

.

8 - PC Features (MFP model only)

2

Select the terminal address book.

3 Click N

EW and select GROUP in the displayed

menu.

Manage the address book

When you are working in the directory, you can perform different
operations

- print a list of contacts in your address book,

- delete a contact or a group in your address book,

- search for a contact or a group of contacts in the

- check the datasheet of a contact or a group in order

Modify the information related to a contact

Modify a group

:

address book using the first letters of the name,

to modify it.

1 Select the contact whose data you want to modify, using

the mouse

2

Click on PROPERTIES.

3

Make the necessary changes in the window ADDRESS

BOOK.

4

Click on OK.

.

1 Select the group in the address book list.
2 Cllick on P

ROPERTIES.

3 Make the necessary changes.
4 Click on OK.

4

Enter the name of the group. The group may consist of
contacts from the address book or new contacts.

1st case:
Click S

group members are from the address book.

ELECT THE MEMBERS.

The selection window is displayed.

Delete a contact or a group from the address

- 43 -

book

1 Select the name of the contact or the name of the group

you want to delete, using the mouse

2 Click on D

ELETE.

.

Laser Facsimile

When a contact is deleted from the

Important

Print the address book

directory, it is automatically deleted
from any group in which it may be
included.

Presentation of the Fax window

2

3

4

1

5

7

6

1 Click on PRINT.

The list of the address book is printed on the terminal (if
no contact is selected)

.

Import or export a directory

Import a directory

Importing a directory makes it possible to exchange
address book entries between two devices without having
to enter contacts one by one manually. Directories can be
imported from files in XML, EAB and CSV formats. XML
files are automatically generated during export.

Whole address book will be

Note

1

Select IMPORT in the menu FILE of the window

A

DDRESS BOOK.

2

Select the file to import, click on OPEN.

Save your address book

This operation lets you save your address book to a file in XML
format

.

1

Select EXPORT in the menu FILE of the window

A

DDRESS BOOK.

2

Enter the name of the file and select the destination
directory, then

replaced by the new directory
imported.

click on SAVE.

9

Item Action

1 Create a new fax to send.

Delete a fax using one of the fax manager

2

3

4

5

6

directories. Except for directories SENT LOG and
RECEPTION LOG for which the effect of this
command is to delete the entire log

Print a fax from one of the Fax manager
directories.

Display a fax with the Viewer.

Access to the address book.

Stop sending a fax (only enabled for the
outbox)

.

8

8 - PC Features (MFP model only)

Fax communications

The fax communication enables you to:

- send documents as faxes from one of the scanners
of your terminal, from the hard disk or from the
screen of your PC,

- to receive fax documents,

- to monitor communications through various services:
the inbox, the outbox, the sent items, the outbox log
and the inbox log.

Parameters are available to modify the way your terminal
works with regard to fax communications. You can modify
these parameters to adapt the fax communications to
your requirements. For this procedure, refer to paragraph
Fax parameters.

7

8 Fax preview.

9

Display all faxes in the selected directory in the
Fax manager.

Fax manager directories.

Send a fax

Send a fax from the hard disk or the terminal

1 Click the icon of the window MF DIRECTOR.

- 44 -

Laser Facsimile

2 Click NEW then click FAX.

3 Select S

M

your hard disk (this file must be in TIFF or FAX format)

4

To send your fax to a contact, enter his number in the
field
group) from one of the directories in the field

BOOK and click on the button .

Repeat this operation as many times as necessary (use
the button
contacts).

CANNER if your document is in paper format or

EMORY if the document is a computer file located on

RECIPIENTS and click on or select a contact (or

ADDRESS

to delete a contact from the list of

5 If necessary, adjust the advanced options (send later and

resolution) in the tab

ADVANCED OPTIONS.

1

From your desktop software, select FILE > PRINT.

2

Select the printer COMPANION SUITE PRO LL FAX and
click

OK.

The fax oubox window is displayed.

.

8 - PC Features (MFP model only)

To add a cover sheet, select the tab COVER PAGE then

6

click the box W
sheet you want to add from the pop-down menu, or
create a new one. For more information

ITH THE COVER PAGE. Select the cover

, refer to

paragraph Cover sheet.

7

Click OK to send your fax to all contacts in your list of
contacts.

Your send request can then be checked, if necessary, in the
outbox

.

Send a fax from application

This method is used to directly send a document you have
created using a desktop software without printing it beforehand

3 To send your fax to a contact, enter his number in the

field R

ECIPIENTS and click the button or select a

contact (or a group) from one of the directories in the field

A

DDRESS BOOK and click the button .

Repeat this operation as many times as necessary (use
the button Erase to delete a contact from the list of
contacts).

4 If necessary, adjust the advanced options (send later and

resolution) in the tab

5

To add a cover sheet, select the tab COVER PAGE then
click the box W
sheet you want to add from the pop-down menu, or
create a new one. For more information

ADVANCED OPTIONS.

ITH THE COVER PAGE. Select the cover

, refer to

paragraph Cover sheet.

6

Click OK to send your fax to all contacts in your list of
contacts

7

Your send request can then be checked, if necessary, in
the outbox

.

.

Receive a fax

The window MF Manager and MF Director show, using
different messages, the reception of a fax. The icon is
displayed at the bottom of the window MF Manager and
the icon appears in the task bar..
You can automatically print faxes on reception. To do this,
you have to define this parameter, refer to paragraph Fax

.

parameters.

- 45 -

Laser Facsimile

Follow-up of fax communications

Follow-up of fax communications is by means of:

- an outbox,

- an inbox,

- a sent item memory,

- an outbox log,

- an inbox log.

These services enable you to always know exactly what
communications are taking place on the terminal, whether
sending or receiving.

The outbox and inbox logs are automatically printed when
their contents fill an A4 page. After automatic printout, the
terminal creates a new log.

The outbox

In the fax outbox, there are the following:

- the requests being sent,

- the send later requests,

- the requests for which one or more send attempts
have already been made, and which will soon be
redialed,

- the rejected requests (calls not put through).

The outbox log

The outbox log is used to keep a history of all fax
communications (successful or rejected) that your
Terminal processes. The log is printed automatically as
soon as an A4 page is filled.

The button

Important

The information held in the log is:

- the recipient of the fax,

- the date the fax was sent,

- the status (sent, rejected ...).

log, and not simply the selected
message(s).

DELETE deletes the entire

The inbox log

The inbox log is used to keep a history of all faxes
received by your Terminal. The log is printed
automatically as soon as an A4 page is filled.

ELETE deletes the

Important

The button D
entire log, and not simply the
selected message(s).

8 - PC Features (MFP model only)

The requests are classed in the order in which they are
executed.

The rejected requests are filed at the end of the list so that
they are more accessible if you want to work with them
(request a new send) or delete them.

The send memory (items sent)

The information held in the inbox log is:

- the sender of the fax,

- the date and reception of the fax,

- the status.

Fax parameters

Access to fax parameters

1 Click on the icon of the window MF DIRECTOR.

2 Select T
3

Make the adjustments require, referring to the
description of parameters below and click

Description of the tab LOG AND REPORT

OOLS > OPTION > FAX.

OK.

The sent memory is used to keep all faxes you have sent.
The information in the send memory is:

-

the recipient of the fax,

-

the date the fax was created,

-

the date the fax was sent,

-

the size of the fax.

- 46 -

Field Description

Automatic printing of a
received document

Printing of a inbox
report

The fax is automatically printed
when received.

A report is printed out for each fax
received.

Field Description

Number of attempts

Interval between
attempts

Laser Facsimile

Number of attempts the Terminal
must make if send fails.

Duration between two send
attempts.

Printing of inbox log

Automatic printing of a
sent document

Printing of an outbox
report

Printing of the outbox
log

The log is automatically printed
when it fills an A4 page.

The fax is automatically printed
when it is sent.

An outbox report is printed after
each fax is sent

The log is automatically printed
when it fills an A4 page.

Description of the tab FAX PARAMETERS

Cover sheet

The cover sheet is part of a fax document automatically
generated by your terminal, on which there is information
concerning the sender, the recipient, the date, the time
sent, comments, etc...

This page may be sent alone or in front of a fax document,
but always at the same time as the document. A
document may be sent with a cover sheet from the
multifunction terminal or from the central processing unit.
In the latter case, some of the information in the cover
sheet may be provided by yourself when making the send
request. It is necessary to create model cover sheets
before sending a document using them. On the other
hand, once the cover sheet is created, a model cover
sheet may be used for all documents sent.

Your terminal offers the possibility of creating and
customizing some model cover sheets which you can
choose when sending a fax.

Creating a cover sheet

8 - PC Features (MFP model only)

Field Description

Transmission speed Fax default transmission speed.

Line number

Dialling prefix

Type of dialling

Header

ECM

Number of the line where your
terminal is connected.

This dialling prefix shall be
automatically inserted in front of the
number before sending on this line.

Must be parametered according to
the type of switchboard your
terminal is connected to.

Displays a Communication
Identification Line (LIC) on the
documents you send or on the
documents you receive.

Corrects communication errors due
to line disturbance. This option
ensures that received documents
are integral. On the other hand,
communication times may be longer
if the line is bad.

It is necessary to create a model

Important

cover sheet before sending a fax
with it.

1 From the tab COVER PAGE, click on the button NEW.
2 Select the model cover sheet you have created

using the menu F

ILE.

A window with the model cover sheet you have
created is displayed:

3 Click on the icon to display the available fields.

- 47 -

Laser Facsimile

Field Description

To add a field, proceed as follows:

-

Select the field you want to insert by clicking the field

palette. A stamp replaces the cursor of your mouse.

-

Click the location where you want to put the field on the

model.

-

You can move or enlarge the field as you like.

Important

4

As soon as fields are inserted, save the cover sheet.

This cover sheet can be selected in the tab COVER PAGE of the
fax send window.

Adjust the size of your field so that
the text is readable.

Name of the cover
sheet

Sender

Destination: Name,
Company, Department

Comments

Preview of the model

Either the name of the page
selected by default or the page you
have selected to use.

You can enter information
concerning the sender.

You can enter information
concerning the recipient.

If you want these fields to be
automatically filled in for recipients
already listed in the directory (as
favorites, group or distribution list),
type "Auto" in the desired fields.

When sending a fax, the cover sheet
fields are updated if the recipient is
listed in the directory.

This is an editing window with all the
basic functions of a text editor so
that you can enter a text which will
be sent in the cover sheet.

The preview enables you to see the
cover sheet you are going to send.

Creating a cover page template

Creating a cover page creates a template which fields (fax
number, comment, subject, etc.) will be automatically
filled by the Fax Application depending on the information
provided for each recipient of a document.
To create this cover page template, there are two major
steps:

• First step : Create a background image with the logos
and the layout that you wish.

• Second step : Add the field that you want to be
displayed in the cover page: fax number, comment,
subject, etc. As mentioned before, these fields will be
filled by Fax application at emission time.

8 - PC Features (MFP model only)

Description of the tab COVER PAGE

For the first step,

background image
You can either

there are two methods to create the

.

•Option (A): Draw this background image in your
preferred application (such as Word, Excel,...),

OR

•Option (B): Scan a sheet of paper containing the
layout of the cover page.

Details about Option A and B:

•Option (A): Open the application that you want to use
to edit the background (Word, Wordpad...). Draw the
background image then print this document in the
printer named "Companion Suite Fax". At that point
the MFSendFax dialog is displayed:

- 48 -

Add any recipient to the recipient list, click on the tab

Î

ADVANCED OPTIONS, select resolution NORMAL as shown

below

:

Laser Facsimile

Add any recipient to the recipient list, click on the tab ADVANCED
O

PTIONS, select resolution NORMAL as shown below:

Finally click on the button S
corner (this is the button with the floppy disk icon). The
background image is created in the directory C:\Program
Files\Companion Suite Pro LL\Documents\FAX\Temporary and
has the file extension .fax

AVE AS DRAFT in the lower right

• Option (B): Launch MFMANAGER, select NEW FAX,
select the scanner source as shown below :

Finally click on the button S
corner (this is the button with the floppy disk icon). The
background image is created in the directory C:\Program
Files\Companion Suite Pro LL\Documents\FAX\Temporary and
has the file extension .fax.

Whether you choose Option A or B, you end up with a
background image with extension .fax, which is located in
C:\Program Files\Companion Suite Pro
LL\Documents\FAX\Temporary.

AVE AS DRAFT in the lower right

8 - PC Features (MFP model only)

You can now proceed to the second step right below.

For the second step:

Now that the background image is created in directory in
C:\Program Files\Companion Suite Pro
LL\Documents\FAX\Temporary, you can add the fields on top of
the background image.
Please follow the procedure below

(a)

Launch MFMANAGER, select NEW FAX, click on the tab

C

OVER PAGE, and check the check box named WITH THE

COVER PAGE.

:

(b) Click on the button NEW, this displays a new window with the

title C

REATION OF THE COVER PAGE.

(c)

Press the button
*.fax and browse to the directory C:\Program Files\Companion
Suite Pro LL\Documents\FAX\Temporary that contains the
background image that you have created in the

OPEN

in the toolbar, change the file format to

First step

.

(d) Click on the button FIELDS in the toolbar, a window pops up

allowing you to add the fields on top of the background
image.

(e) Click on the button SAVE to save the Cover Page template

and exit this window.

(f) The window NEW FAX is displayed, you can now choose the

Cover Page template that you want to use. When you double
click the preview image in the lower right corner, another
window pops up giving you a preview of the cover page with
the fields filled with the recipient's information.

- 49 -

Laser Facsimile

Maintenance

Service

Your machine comes with a current consumable
management system. It tells you if your toner cartridge is
close to its end of cycle. The following message will
appear on your machine screen.

TONER NEAR

END

General information

For your safety, it is imperative to

CAUTION

To ensure that your machine is kept in the best
conditions, it is recommended that you periodically clean
the inner parts.

Please respect the following rules while using this
machine:

- Do not try to lubricate the device.

- Do not apply vibrations to the machine.

- Do not open the cartridge access cover while printing.

- Do not try to disassemble the machine

- Do not use paper which would has stayed in the tray
for too long.

refer to the safety information
presented in chapter Security,
page 1.

Toner cartridge replacement

Three toner cartridge replacement procedures can be
used depending on the T

• T

ONER MANAGEMENT setting set to WITH [0-10%] : the

replacement of the cartridge can be perfomed only
when the message Toner near end is displayed. At
the end of replacement, validation with the smart card
is required.

• T

ONER MANAGEMENT setting set to WITH [0-100%] :

the replacement of the cartridge can be perfomed at
any time. At the end of replacement, validation with the
smart card is required.

• T

ONER MANAGEMENT setting set to WITHOUT : the

replacement of the cartridge can be perfomed at any
time and no validation with the smart card is
necessary. When set to W

T

ONER ? %.

To set the T
SETUP / TECHNICALS / TONER MANAGEMENT and
choose the setting.

ONER MANAGEMENT setting, select  2979 -

ONER MANAGEMENT setting.

ITHOUT, the screen displays

To quit this screen, press OK.

To replace the toner cartridge, proceed as shown below.

When the following message is displayed on the screen:

TONER EMPTY

REPLACE <OK>

1 Press OK.

OPEN FRONT COVER

REPLACE TONER

2 Stand in front of the device.
3 Push on the left and right sides of the cover and pull

it towards you.

4 Raise and remove the toner cartridge from the

machine.

5 Unpack the new cartridge and insert it into the slot

as indicated in the diagram below.

6 Close the cover.

The following message appears:

HAVE YOU CHANGED

THE TONER? <OK>

7 Press OK.
8 When this message appears,

INSERT THE

TONER CARD

insert the smart card provided with the new toner
cartridge as shown on the picture below.

9 - Maintenance

CAUTION

This procedure applies when the
setting T

W

ONER MANAGEMENT is set to

ITH [0-10%].

When set to With [0-100%], follow the
procedure from step 2.

When set to WITHOUT, follow the
procedure from step 2 to step 7.

- 50 -

Laser Facsimile

9 A wait message appears.

PLEASE

WAIT

The smart card is read.

NEW TONER

REMOVE CARD

Remove the smart card from the reader, your
machine is ready to print again.

To continue the printing of your
documents when the message

T

ONER NEAR END is displayed, set

the T

ONER MANAGEMENT setting to

W

ITHOUT.

CAUTION

Caution : this procedure is not
recommended as disabling toner
management (parameter set to

W

ITHOUT) can lead to fax loss and

toner being spilled in your print
mechanism.

1 Unlock the two clips of the scanner.

Clip located
under the
command panel

9 - Maintenance

Clip located
at the back of
the machine

2 Lift the scanner to access the analysis glass.

Analysis glass

Issues with smart cards

If you use a smart card that has already been used, the
machine will display:

PLEASE

WAIT

then,

REMOVE CARD

ALREADY USED

If you use a defective smart card, the machine will display:

PLEASE

WAIT

then,

UNKNOWN CARD

REMOVE CARD

If the C button is pressed while the smart card is being
read, the machine displays:

ACTION CANCELLED

REMOVE CARD

3 Wipe the glass with a soft lint-free cloth soaked with

mild alcohol.

4 Close the scanner cover.
5 Make a copy to check that the symptoms have

disappeared.

Printer cleaning

Dust, dirtiness and paper debris on the external and
internal surfaces of the printer can affect its operation. We
advise that it is cleaned regularly.

Printer external cleaning

Cleaning

Scanner reading system cleaning

When one or more vertical lines appear on the copies,
clean the glass of the scanner.

Clean the external part of the printer with a soft cloth
soaked in mild detergent.

- 51 -

Laser Facsimile

Printer issues

Error messages

When the printer encounters any of the problems
described below, the corresponding message is shown
on the machine display.

Message Action

Check the presence of a

CHECK TONER

TONER NEAR END

REPLACE PAPER

HEATING

CLOSE COVER

PRINTER

TONER EMPTY

REPLACE <OK>

toner cartridge in the
machine.

Indicates that your
consumable will need
changing soon.

Add paper in tray.

Message displayed when
starting the machine.

The printer front cover is
open, close it.

Replace the toner cartridge.

cover.

3 Open and close the Front cover.

The printer starts again automatically.

The fusion unit can reach a very high
temperature during the operation. To
prevent any harm, do not touch this

CAUTION

area.

9 - Maintenance

PAPER JAM

REMOVE TONER

PAPER JAM

EXTERNAL TRAY

PAPER EMPTY

After one of the error messages
listed above, it may happen that

Note

the printing job is cancelled. In
case of printing of received fax, the
print job is always restarted after
clearing of the error.

A sheet of paper is jammed in
the machine. Take out the
toner cartridge and remove
the jammed paper sheet.
Take out the paper tray and
remove the jammed paper
sheet. Then open and close
the Front cover.

A sheet of paper is jammed in
the machine. Open the paper
jam cover. Remove the
jammed paper sheet. Then
open and close the Front
cover.

Add paper in the paper tray.

For details, refer to Positions of
Warning and Caution labels on the
machine, page 2.

In case of paper jam, the following message appears:

PAPER JAM

REMOVE TONER

1 Remove the toner cartridge and check if a sheet is

jammed.

2 Remove the sheet of paper which causes the paper

jam.

3 Put the toner cartridge in the machine, or remove

the paper tray and remove the sheet of paper which
causes the paper jam.

4 Check that the paper sheets in the paper tray are

correctly placed.

Paper jam

When printing, a sheet of paper may get stuck in the
printer or the paper tray and cause a paper jam.

In case of a paper jam in the machine, the following
message appears:

PAPER JAM

EXTERNAL TRAY

1 Open the paper jam cover located at the back of

the machine.

2 Remove the jammed sheet of paper and close the

- 52 -

5 Replace the paper tray in the machine.

Laser Facsimile

Scanner issues

When a paper jam occurs, the following message
appears:

REMOVE DOCUMENT

CONFIRM <STOP>

1 Open the scanner cover.

2

1

2 Remove the jammed paper without tearing it.

The following message appears:

CLOSE COVER

SCANNER

You cannot send a fax.

1 Check that the telephone line cable is correctly

plugged in.

2 Check the tone by pressing the button .
3 Check the prefix is correctly programmed and

used.

Communication errors

If the communication fails, the terminal advises you of an
automatic retry later.
Example of what is displayed:

Current time FRI 12 DEC 20:13
Time of next try 0142685014 20:18

Transmission from the feeder

You have the choice between:

• waiting until the transmission takes place at the given
time,

• restarting the transmission immediately by

pressing

• abandoning transmission by pressing . To eject the

,

9 - Maintenance

3 Close the scanner cover.

Miscellaneous issues

When turning on the terminal, nothing is displayed on
the screen.

Check the connection between the power cord and the
outlet.

The terminal does not detect the presence of the
document inserted in the scanner document feeder.
The message R
At the start and during scanning, R
appears on the screen.

1 Remove the document or press button .

2 Check the thickness of the document (50 sheets of

paper of 80 g/m2).

3 Iron out the sheets if needed.
4 Help the sheets along.

The terminal does not receive any faxes.

1 Check that the telephone line cable is correctly

plugged in.

2 Check that there is a tone signal on the telephone

line by means of the button

EADY does not appear on the screen.

EMOVE DOCUMENT

.

document, press again.

Transmission from memory

You have the choice between:

• waiting until the transmission takes place at the given
time,

• restarting the transmission using the transmission
queue. In this case, for a document composed of
several pages, the transmission will take place from
the page where the error occured,

• abandoning the transmission by deleting

corresponding command in the transmission line.

The terminal makes at most 5 automatic redials. The non­transmitted document is automatically deleted from the
memory and a transmission report is then printed together
with an error code and the cause for transmission failure
(see the communication error codes).

the

Communication error codes

The communication error codes appear in the logs and
transmission reports.

General codes

You receive a blank page.

1 Make a photocopy of a document; if it is correct

then your fax is functioning normally.

2 Call back the subscriber and have him resend the

document. It was probably sent with the sheet
inserted backwards.

Code 01 - Busy or no fax answer

This code appears after 6 unsatisfactory attempts. Call
later.

Code 03 - User break

A communication has been stopped by the user pressing

the button .

- 53 -

Laser Facsimile

Code 04 - Non programmed number

A number saved as a One-Touch button or abbreviated
number is not valid, check it. (Example: a delayed
transmission was programmed with a One-Touch button
and this button has been deleted in the meantime).

Code 05 - Scanning default

An incident occurred with the scanner, for example, the
sheet is jammed.

Code 06 - Printer default

An incident occurred in the printer: no paper, paper jam,
opened cover... In the reception mode, this incident
appears only if the reception parameter is switched to

W

ITHOUT PAPER.

Code 07 - Disconnected

The link has been cut (bad line). Check the number and
try again.

Code 08 - Quality

The document you sent was not well received. Contact
your subscriber to see if you need to send again.

Code 0A - No document to be polled

You tried to poll a document from a subscriber who had
not prepared his document (no deposit) or the password
entered was incorrect.

Code 0B - Wrong number of pages

There is a difference between the number of pages
indicated during preparation for the transmission and the
number of pages sent. Check the number of pages in the
document.

Code 0C - Received document error

Ask the subscriber who called you to check the length of
his document (it may be too long to be completely
received).

Code 0D - Transmission failed

Ask the sender to resend the document.

Code 13 - Memory full

Your fax can no longer receive since its memory is full.
There are too many received unprinted documents or too
many documents in the transmission line.
Print the received documents and delete or transmit
immediately the documents in the transmission line.

Code 14 - Memory full

Received document memory full.

Code 19 - Subscriber has stopped

The communication has been stopped by your
subscriber. (Example: a fax wanted to poll your fax but
there is no document deposited).

Code 1A - Disconnected

The transmission has not started. The telephone line is
busy.

Code 1B - Transmission failed

During transmission: start again.
During reception: ask your subscriber to resend the
document.

9 - Maintenance

- 54 -

Specifications

Physical specifications

Dimensions: 380 x 356 x 394 mm
Weight: 11,4 kg

Electrical specifications

Power supply: Single phase 220-240 V - 50/60 Hz - 4.5 A
Electric consumption: 12 W typical in powersave

16 W typical in standby
340 W average during printing (900W peak)

Environmental specifications

Operating temperature: 10 °C to 27 °C with an ambient humidity included between 15 to

80% (up to 32°C with an ambient humidity included between 15 to
54%)

Peripheral specifications

Printer

Type: Laser (on normal paper)
Resolution: 600 dpi
Speed: 16 ppm maximum
Preheating time: 21 sec.
First page out time: 13 sec.

Copier

Type: Autonomous Black and White
Copy speed: 16 ppm maximum
Resolution: 600 dpi
Multiple copies: 99 pages maximum
Zoom range: 25 % to 400 %

Scanner

Type: Color scanner
Color depth: 36 bits
Resolution: 600 dpi (optical)

2400 dpi (interpolated)
Software compatibility: TWAIN
Maximum paper format: Letter

Printing supports

Main paper tray capacity: 250 sheets maximum (60 g/m²), 200 sheets maximum (80 g/m²)
Output tray capacity: 50 sheets
Main tray paper format: A4, A5, Legal, Letter

60 to 105 g/m² paper
Paper format for manual printing: A4, A5, Legal, Letter, B5, exec, A6

52 to 160 g/m² paper

PC connection (MFP model only)

Slave USB 2.0 port (PC connection)
Master USB 2.0 port (reader, USB memory key reader)
Operating System: Windows 98 SE, 2000, ME, XP

Specifications are subject to changes for improvement without notice.
H320-8651