Ricoh LASER FACSIMILE User Manual

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LASER

FACSIMILE

Operating Instructions

Read this manual carefully before you use this machine and keep it handy for future reference.

For safe and correct use, be sure to read the Safety Information in this manual before using the machine.

Laser Facsimile

Contents

Security

Security directives Laser safety

For Europe/Asia

For North America

Declaration of conformity

Notice to Users in EEA Countries Notice to Users Accessing Analog PSTN in EEA Countries

Symbols for the main power switch Positions of Warning and Caution labels on the machine

FCC Compliance

Note to users in the United States of America

Notice about the Telephone Consumer Protection Act (Valid in USA only) Note to users in Canada

Remarque concernant les utilisateurs au Canada FCC Requirements

Notice to users (New Zealand)

Environment

Batteries and rechargeable batteries The product

Users in the EU, Switzerland and Norway All Other Users

Software use license

Definition

License

Property

Duration

Warranty Responsibility Development

Registered trademarks Notice

Installation

Location conditions

Cautions of use

Safety information

Safety During Operation Power Supply

For Fax or Telephone

Rules for use symbols Terminal description Command panel

Presentation

Entering Characters Using the Alpanumerical keypad Accessing terminal functions

Packaging contents Device installation

Installing the document feeder Loading paper

Loading paper in the paper tray

Handling of paper

Humidity control

Handling the unit

Operator shocks

 

Moving the unit

16

 

Handling the Toner Cartridge

16

 

Feed cassette paper insertion

16

1

Cartridge installation

16

Paper delivery stop

17

1

Starting your device

17

1

Device connection

17

1

Paper insertion in the manual input tray

18

2

Copy

19

2

2

Simple copy

19

 

ECO mode copy

19

2

Sophisticated copy

19

2

Special setup for the copy

20

 

Resolution setup

20

2

Zoom setup

20

3

Analysis origin setup

20

3

Contrast setup

20

 

Luminosity setup

20

4

Paper type setup

20

4

Paper tray selection

20

4

Sheet-feed analysis margins setup

21

4

Left and right printing margins setup

21

5

Top and bottom printing margins setup

21

6

Format paper setup

21

Fax

22

6

6

Fax transmission

22

6

Immediate transmission

22

6

Delayed transmission

22

7

Transmission with auto redial

22

Fax reception

22

7

Fax answering device

23

7

Saving an access code

23

7

Activating / Deactivating the answering

 

7

 

device

23

7

Printing fax messages stored in the memory

23

7

Fax rerouting (Forwarding)

23

7

Activating rerouting

23

8

Setting the re-direction contact

23

8

Printing rerouted documents

24

 

9

Rerouting fax messages to a USB memory key

24

9

Activating rerouting

24

Printing rerouted documents

24

9

Transmission waiting queue

24

10

Performing immediate transmission

 

10

 

from the waiting queue

24

11

Consulting or modifying the waiting queue

24

11

Deleting a transmission in memory

24

11

Printing a document in waiting or in deposit

25

12

Printing the waiting queue

25

13

Cancelling a transmission in progress

25

13

Deposit and Polling

25

 

14

Placing a document in deposit

25

Polling a deposited document

25

14

Parameters/Setup

26

15

15

Date/Time

26

15

Your fax number/Your name

26

15

Type of network

26

15

Geographical settings

26

15

Country

26

15

Telecommunication Network

26

16

Language

27

16

 

 

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Contents

Laser Facsimile

Local prefix Transmission report Document feed type Economy period Reception Mode Reception without paper Number of copies

Fax or PC reception (MFP model only) Received faxes reduction mode Technical Parameters

Printing the functions guide Printing the logs

Print the list of setups Lock the machine

Lock the keyboard Lock the numbers

Read the counters

Sent pages counter Received pages counter Scanned pages counter Printed pages counter

Display the consumables status Calibrate your scanner

Directory

Creating Speed dial Creating Group dial Modifying a record Deleting a record Printing the directory

Saving/Restoring the directory (Smart card option)

USB memory key (MFP model only)

Use of the USB memory key

Print your documents

Print the list of files located in the key Print the files located in the key

Delete your files located in the key

Analyse the USB memory key content Save a document on a USB memory key Activate/deactivate file automatic deletion on a USB memory key

PC Features (MFP model only)

Introduction

Configuration requirements Installation

Install the software on your PC Connections

USB Connection

Uninstall the software from your PC

Multifunction Terminal's Supervision

Checking the connection between the PC and the multifunction machine

MF Director

Graphical presentation

Utilities and applications activation

MF Monitor

Graphical presentation Display the consumable status Scan To

Companion Suite Pro LL functionalities

Document analysis

Analysis with Scan To

27

Analysis from a TWAIN compatible software

27

Character recognition software (OCR)

27Printing

28Printing with the multifunction machine

Address book28

28

Add a contact to the terminal address book

Add a group to the terminal address book

28

Manage the address book

28

 

28Modify the information related to a contact

29Modify a group

30Delete a contact or a group from the address book

30

Print the address book

30

Import or export a directory

30

Import a directory

31

Save your address book

31

Fax communications

31

Presentation of the Fax window

31

Send a fax

31

Send a fax from the hard disk or the terminal

31

Send a fax from application

31

Receive a fax

31

Follow-up of fax communications

31The outbox

The send memory (items sent)

32The outbox log

32

The inbox log

32

Fax parameters

32

Access to fax parameters

32Description of the tab Log and Report

33Description of the tab Fax Parameters Cover sheet

33Creating a cover sheet Description of the tab Cover page

34Creating a cover page template

34

Maintenance

34

Service

34

General information

34

Toner cartridge replacement

34

Issues with smart cards

35

Cleaning

35

Scanner reading system cleaning

 

35

Printer cleaning

Printer external cleaning

37

Printer issues

37

Error messages

Paper jam

37

Scanner issues

37

Miscellaneous issues

37

Communication errors

39

Transmission from the feeder

39

39Transmission from memory

40Communication error codes General codes

40

Specifications

40

Physical specifications

40

Electrical specifications

40Environmental specifications

41Peripheral specifications

41

41

41

41

41

41

42

Contents

43

42

 

42

42

42

42

43

43

43

43

44

44

44

44

44

44

44

44

45

45

46

46

46

46

46

46

46

46

47

47

47

48

48

50

50

50

50

51

51

51

51

51

52

52

52

53

53

53

53

53

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53

55

55

55

55

55

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Laser Facsimile

Security

Security directives

Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground.

Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away, as specified by the Instructions of the ENVIRONMENT chapter of this manual.

Because of the device model, the power connector is the only way to disconnecting the device from the power network, that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet located nearby. The outlet shall be easily accessible.

Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing.

Repairs-maintenance: Repairs and maintenance should only be carried out by a qualified technician. No user serviceable parts inside the machine. To reduce the risk of electrical shock, you shall not proceed with these operations yourself, because by opening or removing the lids, you could expose yourself to two hazards:

- The laser beam can cause irreversible eye damage.

-Avoid contact with powered parts because it can lead to electrical shock with unfortunate consequences.

For installation conditions and safe use precautions, refer to chapter Installation, page 9.

1 - Security - Certification - Environment - Licence

Laser safety

Use of controls or adjustments or performance of procedures other than those specified in the CAUTION Operating Instructions might result in hazardous radiation exposure.

For Europe/Asia

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains 1 class 3B laser diode, 10.72 milliwatt, 760-780 nanometer wavelength for each emitter.

Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

The following label is attached on the rear side of the machine.

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Laser Facsimile

For North America

CDRH Regulations.

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains 1 class 3B laser diode, 10.72 milliwatt, 760-780 nanometer wavelength for each emitter.

This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.

Declaration of conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance.

Laser Facsimile/MFP Laser Facsimile: The CE declaration of Comformity is available on the Internet at URL : http://www.ricoh.co.jp/fax/ce_doc

Symbols for the main power switch

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

-means POWER ON.

- means POWER OFF.

1 - Security - Certification - Environment - Licence

Positions of Warning and Caution labels on the machine

This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

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Laser Facsimile

1 - Security - Certification - Environment - Licence

FCC Compliance

Note to users in the United States of America

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.

This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

1Reorient or relocate the receiving antenna.

2Increase the separation between the equipment and receiver.

3Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

4Consult the dealer or an experienced radio / TV technician for help.

CAUTION : Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

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Laser Facsimile

Notice about the Telephone Consumer Protection Act (Valid in USA only)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Parameter Setup chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

Note to users in Canada

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

FCC Requirements

1This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company.

2This equipment uses the RJ11C USOC jack.

3A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail.

4The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

5If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

6The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

7If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

8In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

9Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

10If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

1 - Security - Certification - Environment - Licence

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Laser Facsimile

Notice to users (New Zealand)

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.

This equipment shall not be set up to make automatic calls to the Telecom “111” Emergency Service.

If a charge for local calls is unacceptable, the “Dial” button should NOT be used for local calls. Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the area code digit or the “0” prefix.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

This device may be subject to ringing or bell tinkle when calls are made from another device on the same line. If this occurs, the problem SHOULD NOT be referred to the Telecom Faults Service.

This equipment should not be used under any circumstances, which may constitute a nuisance to other Telecom customers. For example, repeated attempts to make unsolicited sales offers to the same number or group of numbers, such as when a block of numbers terminate on the same PABX.

The call log incorporated in this equipment does not record all answered calls. The call log, therefore may not agree with the Telecom account which may include calls not shown on the log.

Not all telephones will respond to incoming ring when connected to the extension socket.

1 - Security - Certification - Environment - Licence

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Laser Facsimile

Environment

The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal.

Batteries and rechargeable batteries

If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated collecting centers.

The product

Users in the EU, Switzerland and Norway

Our Products contain high quality components and are designed to facilitate recycling.

Our products or product packaging are marked with the symbol below.

The symbol indicates that the product must not be treated as municipal waste. It must be disposed of separately via the appropriate return and collection systems available. By following these instructions you ensure that this product is treated correctly and help to reduce potential impacts on the environment and human health, which could otherwise result from inappropriate handling. Recycling of products helps to conserve natural resources and protect the environment.

For more detailed information on collection and recycling systems for this product, please contact the shop where you purchased it, your local dealer or sales/service representatives.

All Other Users

If you wish to discard this product, please contact your local authorities, the shop where you bought this product, your local dealer or sales/service representatives.

1 - Security - Certification - Environment - Licence

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Laser Facsimile

Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS.

In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product.

Definition

The Software designates programs and associated documentation.

License

-This license allows you to use this Software on personal computers on a local network. You only have permission to use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.

-You are allowed to make a back up copy.

-This license is non-exclusive and non-transferable.

Property

The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation. Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration

This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate documentation.

Warranty

The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair and service expenses will be covered by the buyer.

Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.

1 - Security - Certification - Environment - Licence

Responsibility

If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization, merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as, but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or inability to use the program.

Development

With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications without any notice. In case of modification, your user right does not give you access to free updates.

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Registered trademarks

Companion Suite Pro is a registered trademark of Sagem Communication.

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.

PaperPort9SE is a registered trademark of ScanSoft.

Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® Windows 2000®, Microsoft® Windows XP®, and any other Microsoft® product referred to here are registered trademarks of Microsoft Corporation registered and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners.

The screenshots presented in this operating instructions have been created with Windows XP. If you use another operating system, the screenshots displayed may be different from the ones presented in this booklet.

Notice

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy.

If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

1 - Security - Certification - Environment - Licence

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Laser Facsimile

Installation

Location conditions

By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics:

-Choose a well ventilated location.

-Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.

-Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.

-The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect the machine shall be located close to this one and have an easy access.

-Make sure that the machine is not directly exposed to sun light.

-Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or ventilation system, nor in an area subject to big temperature or humidity jumps.

-Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.

-Keep the machine away from any object that could obstruct its ventilation ports.

-Do not place the machine close to hangings or any other flammable objects.

-Choose a location where the water and other splashes of liquid are limited.

-Make sure that this location is dry, clean and dust free.

Cautions of use

Take into account the important precautions below when using the machine.

Running environment:

-Temperature : 10 °C to 27 °C with an ambient humidity included between 15 to 80% (up to 32°C with an ambient humidity included between 15 to 54%).

Terminal:

The section below describes the precautions to be taken when using the machine:

-Never turn the machine off and never open the lids while printing.

-Never use gas or flammable liquids, or objects generating magnetic field close to the machine.

-When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents a potential fire hazard or an electric shock hazard.

-Never touch the power cord with wet hands. You risk getting an electric shock.

-Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged and create a fire hazard or an electric shock hazard.

-Always unplug the power cord when you plan not to use the machine for a long period of time.

-Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric shock hazard.

-Always make sure that the machine is not sitting on the power cord or any other electric device communication cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would expose you to a machine malfunction risk or to a fire hazard.

-Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer (use a shielded interface cable).

-Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these circuits can cause an electric shock risk.

-Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.

-Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports. Such items create fire hazards or electric shock hazards.

-Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water or liquid can cause a fire hazard or an electric shock hazard.

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2 - Installation

Laser Facsimile

-If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you would face a fire hazard or an electric shock hazard.

-In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer. Otherwise, you would face a fire hazard or an electric shock hazard.

-Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.

Paper for printing: if you use paper already printed by your machine or another printer, the printing quality may not be optimal.

Make sure to place the machine in well ventilated premises. When operating, the printer generates

a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in CAUTION not well ventilated premises. For a secure use, make sure you place the machine in well ventilated

premises.

2 - Installation

Safety information

When using your product, the following safety precautions should always be followed.

Safety During Operation

In this information slip, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in WARNING: death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in CAUTION: minor or moderate injury or damage to property.

WARNING

-Connect the power cord directly into a wall outlet and never use an extension cord.

-Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

-To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in the Operating Instructions.

-Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exists:

You spill something into the product.

You suspect that your product needs service or repair.

Your product’s cover has been damaged.

-Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

-Disposal can take place at our authorized dealer or at appropriate collection sites.

-Dispose of the used toner cartridge (or bottle) in accordance with the local regulation.

CAUTION

-Protect the product from dampness or wet weather, such as rain, snow, and so on.

-Unplug the power cord from the wall outlet before you move the product. While moving the product, you should take care that the power cord will not be damaged under the product.

-When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

-Do not allow paper clips, staples, or other small metallic objects to fall inside the product.

-Keep toner (used or unused), toner cartridge (or bottle), ink (used or unused) or ink cartridge out of reach of children.

-Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters.

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-For environmental reasons, do not dispose of the product or expended supply wastes at household waste collection point. Disposal can take place at our authorized dealer or at appropriate collection sites.

-Our products are engineered to meet the high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorized dealer.

Power Supply

The socket-outlet shall be installed near the product and shall be easily accessible.

For Fax or Telephone

-Do not use this product near water, for example near bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

-Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of an electric shock from lightning.

-Do not use a telephone in the vicinity of a gas leak to report the leak.

2 - Installation

Rules for use symbols

WARNING

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual.

CAUTION

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of this manual.

Important

Indicates points to pay attention to when using the machine, and explanations

of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Note

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

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Terminal description

Front side

Command panel

Document feeder

Paper output

Smart card insertion point

Fold-down

Master USB

connection

stopper for

(USB key)

paper delivery

(MFP model only)

 

 

Front cover

 

Manual

 

 

 

 

 

input tray

Manual paper feed

Paper tray

setup guides

 

2 - Installation

Back side

Master USB connection (USB key) *

(MFP model only)

Slave USB connection (for PC)

(MFP model only)

EXT. socket - connection for external devices

LINE socket - telephone

cable connection

On/Off switch

*Can be used for same function as USB connection on front side.

Paper jam cover

Power supply cord connection

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Laser Facsimile

Command panel

Presentation

LASER FACSIMILE

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LASER FACSIMILE (MFP MODEL)

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2 - Installation

1.Screen.

2.Alphanumerical keypad.

3.One-Touch keypad (buttons 1 to 20).

4.Button : access One-Touch buttons 21 to 40.

5.Button : document analysis to the PC or a media (USB key).

6.Button : local copy.

7.Button : stops the current PC printing.

8.Button : sending a fax.

9.Button : access to directory and quick dial numbers.

10.Button : line manual connection, listen for tone during fax sending.

11.Button : multiple contact sending (fax).

12.Button : Validation.

13.Button OK: confirms the displayed selection.

14. Button : menu access and navigation down the menus.

15.Button C: back to the previous menu and input correction.

16. Button : navigation up the menus.

17.Button : stops the current operation.

18.Button ECO: sets up the activation delay.

19.Button : prints the functions list.

20.Button : colour analysis mode selection.

21.Button : analysis resolution setup.

22.Button : contrast setup.

23.Icon : resolution "Copy : Quality text / Fax : Sfine".

24.Icon : resolution "Photo".

25.Icon : resolution "Copy : Auto / Fax : Fine".

26.Icon : color mode.

27.Icon : activity on the telephone line.

28.Icon : Fax mode.

29.Icon : external answering device mode

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Laser Facsimile

Entering Characters Using the Alpanumerical keypad

As you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name (or your company’s name) and telephone number. When you store one-, two-, or three-digit speed dial or group dial numbers, you may also enter the corresponding names.

To enter alphanumeric characters when you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.

Examples :

-to enter the name "John", press : 1 time, 6 times, 5 times and 5 times.

-to enter "!", press : 17 times.

If you make a mistake while entering a number or name, press the C button to delete the last digit or character. Then enter the correct number or character.

The following table gives all available characters.

2 - Installation

Key

Assigned numbers, letters, or characters

Key

Assigned numbers, letters, or characters

 

1

 

P, Q, R, S, p, q, r, s, 7

 

A, B, C, a, b, c, 2

 

T, U, V, t, u, v, 8

 

D, E, F, d, e, f, 3

 

W, X, Y, Z, w, x, y, z, 9

 

G, H, I, g, h, I, 4

 

Space 0 @ . + - / & $ %

 

J, K, L, j, k, l, 5

 

# _ , ; : ? ( ) [ ] < > { } ~ = ! ' " \ |

 

M, N, O, m, n, o, 6

 

*

Accessing terminal functions

All terminal functions and settings are available via the menu and are associated to a specific menu command. For example, CONTRAST copy settings are identified in the menu with the command 845.

Two methods are available to access menu items : a step by step method or a shortcut method.

To access the CONTRAST settings with the Step by step method :

1

Press on

to access the menu.

2

Use the

or

buttons to browse the menu and select 8-ADVANCED FCT. Confirm with OK.

3

Use the

or

buttons to browse the ADVANCED FCT menu and select 84-COPY. Confirm with OK.

4

Use the

or

buttons to browse the COPY menu and select 845-CONTRAST. Confirm with OK.

To access the CONTRAST settings with the shortcut method : 1 Press on to access the menu.

2 Enter 845 with the alphanumerical keypad to directly access the CONTRAST item.

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Laser Facsimile

Packaging contents

The packaging contains the items listed below:

Multifunction device

1 toner cartridge

1 installation guide and 1 PC installation CD ROM

1 Safety Guide, Command Guide (For Europe and North America only)

1 power cord

1 telephone cord (Only North America,China,Korea)

Device installation

Installation-

 

 

 

1

Unpack the device.

 

2

Install the device respecting the security notices

 

 

stated at the beginning of this booklet.

 

3

Remove all stickers from the machine.

 

4

Remove the plastic protection film from the screen.

 

Installing the document feeder

2

 

 

 

1Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose.

A B

Loading paper

Loading paper in the paper tray

(1)Paper to be used must be inserted face down, and abutting the side fence and back fence. Not abutting the paper may cause feed failure, skewing or paper jams.

(2)Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed failure, skewing, or paper jams.

(3)Adding paper to the pile may cause double feeding, and should be avoided.

(4)When withdrawing the cassette from the main unit, always hold it with both hands.

Handling of paper

(1)Curling must be corrected before loading.

(2)Curls must not exceed 10 mm.

(3)Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity.

Adding paper to the pile, or splitting the pile may cause feeding problems, and must be avoided.

Humidity control

(1)Paper which has become damp, or paper which has been left unused for a very long time, must not be used.

(2)After opening the paper, it must be kept in a plastic bag.

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