Ricoh IM C2000A operation manual
User Guide
Getting Started
Selected Version
Copy
Fax
Print
Scan
Document Server
Web Image Monitor
Adding Paper and Toner
Troubleshooting
Specifications for The Machine
Legal and Contact Information
For information not found in this manuals,
see the online manuals available on our
web site (https://www.ricoh.com/) or via the
control panel.
For safe and correct use, be sure to read Safety Information before
using the machine.
How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
[ ]
Indicates the names of keys on the machine's display or control panels.
1
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................1
Symbols Used in the Manuals.......................................................................................................................1
1. Getting Started
Turning On and Off the Power........................................................................................................................11
Turning On the Main Power........................................................................................................................11
Turning Off the Main Power........................................................................................................................12
Energy Saving Mode...................................................................................................................................12
Guide to Names and Functions of Components............................................................................................14
Front and Left View...................................................................................................................................... 14
Front and Right View....................................................................................................................................16
Rear and Left View (mainly Europe) (mainly North America)..........................17
Rear and Left View (mainly Asia)........................................................................................... 18
Names and Functions of the Control Panel....................................................................................................20
Touch Panel/Interface.................................................................................................................................20
LED Indicators...............................................................................................................................................21
Changing the Display Language.................................................................................................................... 23
Confirming the Functions that Are Added in RICOH Always Current Technology.....................................24
Confirming the Version of RICOH Always Current Technology Implemented on the Machine............24
List of New Functions................................................................................................................................... 24
How to Use the Home Screen.........................................................................................................................27
Intuitive Screen Operation Using Fingertips.............................................................................................. 29
How to Use the Copy Screen..........................................................................................................................32
How to Use the Copy Screen (Standard)..................................................................................................32
How to Use the Copy Screen (No Scrolling Screen)............................................................................... 34
Changing the Layout or Display of the Keys of the Copy Function......................................................... 35
How to Use the Fax Screen.............................................................................................................................37
Customizing the [Send Settings] Screen.................................................................................................... 37
How to Use the Scanner Screen..................................................................................................................... 40
Customizing the [Send Settings] Screen.................................................................................................... 40
Adding a Frequently Used Application or Widget to the Home Screen.....................................................43
Adding an Icon/Widget to the Home Screen.......................................................................................... 44
Creating a Folder to Organize Icons......................................................................................................... 44
Registering Frequently Used Settings as a Program......................................................................................46
2
Registering Settings as a Program.............................................................................................................. 47
Changing the Contents of the Program......................................................................................................48
Logging In from the Control Panel.................................................................................................................. 51
Logging In by Entering the User Name and Password.............................................................................52
Logging In Using an IC Card......................................................................................................................53
Logging In Using a Mobile Device.............................................................................................................54
Authenticating Using the User Code.......................................................................................................... 55
Changing the Login Password.................................................................................................................... 55
Placing an Original on the Exposure Glass................................................................................................... 58
Placing an Original in the Auto Document Feeder (ADF).............................................................................60
Placing Originals in the ARDF.....................................................................................................................61
Placing Originals in the One-pass Duplex Scanning ADF....................................................................... 63
2. Copy
Basic Procedure for Copying Documents...................................................................................................... 67
Reserving a Copy Job While Executing Another Copy Job.....................................................................68
Making Enlarged or Reduced Copies............................................................................................................70
Specifying a Copy Ratio or Size................................................................................................................ 70
Enlarging or Reducing According to the Paper Size................................................................................ 72
Reducing Slightly to Increase the Margins................................................................................................ 74
Duplex Copying............................................................................................................................................... 76
Combining and Copying a Multi-page Original onto a Single Sheet of Paper.........................................79
Copying Onto Envelopes................................................................................................................................ 82
Copying Onto Envelopes in the Bypass Tray............................................................................................ 82
Copying Onto Envelopes in the Paper Tray.............................................................................................. 83
Copying in Page Order or for Each Page Number...................................................................................... 85
3. Fax
Basic Procedure for Transmitting Faxes..........................................................................................................89
Registering Fax Numbers in the Address Book..............................................................................................92
Registering a Fax Number and Send Conditions......................................................................................92
Changing/Deleting the Registered Data Such as Fax Number.............................................................. 94
Displaying a Preview before Sending a Fax..................................................................................................95
Viewing the Transmission Result of Sent Faxes.............................................................................................. 97
Confirming the Information on the Fax Screen..........................................................................................97
3
Checking the Result in Communication Result Report............................................................................... 98
Checking the Result in Immediate TX Result Report...................................................................................99
Checking the Result in Communication Failure Report............................................................................. 99
Checking the Result in Error Report............................................................................................................ 99
Viewing Memory Storage Report...............................................................................................................99
Checking by E-mail................................................................................................................................... 100
Confirming the Information in Web Image Monitor...............................................................................101
4. Print
Installing the Printer Driver by Using Device Software Manager Installer................................................ 103
Installing Device Software Manager from the CD-ROM.......................................................................103
Installing Device Software Manager from the Downloaded File..........................................................105
Installing the Printer Driver for Network Connection (Windows)...............................................................109
Installing the PCL 6 Printer Driver from the CD-ROM.............................................................................109
Installing the PostScript 3 Printer Driver from the CD-ROM...................................................................112
Installing the PCL 6/PostScript 3 Printer Driver from the Downloaded File..........................................114
If the Machine Cannot Be Found............................................................................................................. 115
Installing the Printer Driver for Network Connection (OS X/macOS)...................................................... 119
Installing the PPD file................................................................................................................................. 119
Registering the Machine in [Print & Scan] or [Printers & Scanners]...................................................... 120
Specifying the Option Settings................................................................................................................. 123
Basic Procedure for Printing Documents...................................................................................................... 125
Printing a Document in Windows.............................................................................................................125
Printing a Document in OS X/macOS.....................................................................................................127
Printing on Both Sides of Paper.................................................................................................................... 130
Specifying 2-sided Print (Windows)........................................................................................................ 130
Specifying 2-sided Print (OS X/macOS)................................................................................................131
Combining and Printing Multiple Pages on a Single Sheet of Paper........................................................ 132
Specifying the Combine 2 Originals Function (Windows).................................................................... 132
Specifying the Combine 2 Originals Function (OS X/macOS)............................................................ 133
Printing on Envelopes.................................................................................................................................... 134
Printing Documents Stored in the Printer from the Control Panel............................................................... 138
Printing from a USB Flash Memory Device or SD Card Directly............................................................... 139
Printable File Formats................................................................................................................................ 139
4
Printing from a Memory Storage Device or Scan Application.............................................................. 140
5. Scan
Scanning Documents and Sending the Scanned Data by E-mail..............................................................143
Basic Procedure for Sending an E-mail................................................................................................... 143
Registering the E-mail Destination Specified When Sending an E-mail in the Address Book.............145
Scanning Documents and Sending the Scanned Data to a Folder........................................................... 148
Printing the Check Sheet........................................................................................................................... 148
Confirming the Computer Information (Windows)................................................................................. 149
Creating a Shared Folder (Windows).....................................................................................................150
Confirming the Computer Information (OS X/macOS).........................................................................153
Creating a Shared Folder (OS X/macOS).............................................................................................153
Registering the Created Shared Folder in the Address Book................................................................ 155
Basic Procedure for Performing Send to Folder......................................................................................157
Scanning an Original with Suitable Quality and Density...........................................................................159
Specifying the File Type or File Name When Scanning a Document....................................................... 162
6. Document Server
Storing Documents in Document Server.......................................................................................................165
Printing Documents in Document Server...................................................................................................... 167
Printing a Document with the Settings Specified When Scanned..........................................................167
Changing the Print Settings to Print a Document.....................................................................................168
Specifying a Page to Print.........................................................................................................................170
7. Web Image Monitor
Using Web Image Monitor...........................................................................................................................173
What You Can Do on the Web Image Monitor..................................................................................... 174
Web Image Monitor Screen.................................................................................................................... 175
Specifying Web Image Monitor Help.....................................................................................................176
8. Adding Paper and Toner
Loading Paper into the Paper Tray...............................................................................................................179
Loading Paper into Tray 1 to 4................................................................................................................ 180
Loading Paper into the Bypass Tray........................................................................................................ 184
Loading Paper into Tray 3 (LCT).............................................................................................................. 189
Loading Paper into the Large Capacity Tray (LCT)................................................................................ 191
Specifying the Paper Size That Is Not Automatically Detected.............................................................191
5
Recommended Paper Sizes and Types........................................................................................................194
Tray 1......................................................................................................................................................... 194
Tray 2......................................................................................................................................................... 195
Lower Paper Trays (Trays 3, 4)................................................................................................................196
Bypass Tray................................................................................................................................................198
Tray 3 (LCT)............................................................................................................................................... 200
Large Capacity Tray (LCT)........................................................................................................................201
Notes on Special Paper............................................................................................................................201
Paper Thickness for Each Paper Weight..................................................................................................202
Unusable Paper......................................................................................................................................... 202
Paper Storage............................................................................................................................................204
Saving Printouts......................................................................................................................................... 204
Thick Paper Orientation and Recommended Status................................................................................... 205
Envelope Orientation and Recommended Status....................................................................................... 206
Using the Copy Function...........................................................................................................................207
Using the Printer Function..........................................................................................................................207
Loading Orientation-fixed Paper or Two-sided Paper............................................................................... 209
Copying onto Letterhead Paper...............................................................................................................209
Printing onto Letterhead Paper Using the Printer Driver..........................................................................210
Recommended Original Size and Weight.................................................................................................. 212
Sizes Detectable with Auto Paper Select.....................................................................................................214
Replacing the Toner.......................................................................................................................................216
Precautions When Storing Toner..............................................................................................................217
Precautions When Replacing the Toner.................................................................................................. 218
Disposing Exhausted Toners.....................................................................................................................219
Replacing the Waste Toner Bottle................................................................................................................ 220
Precautions When Replacing the Waste Toner Bottle............................................................................220
Disposing the Used Waste Toner Bottle.................................................................................................. 222
9. Troubleshooting
Alert Sounds...................................................................................................................................................223
Checking the Indicators, Icons, and Messages on the Control Panel.......................................................225
When an Icon is Displayed with a Message.......................................................................................... 225
When the [Check Status] Indicator is lit or flashing................................................................................227
6
When the Machine Cannot Be Operated...................................................................................................229
When the Machine Does Not Respond Correctly to an Operation on the Control Panel..................229
When the Machine Does Not Respond Correctly to an Operation from a Computer....................... 233
When a Message Is Displayed and the Machine Cannot Be Operated................................................. 235
When a Message Appears While Using the Copy Function.....................................................................238
When a Message Is Displayed While Using Document Server................................................................ 240
When a Message Is Displayed While Using the Fax Function..................................................................242
Messages Displayed During Operation or When Sending/Receiving a Fax Cannot Be Performed.......
.................................................................................................................................................................... 242
Messages Displayed When the Machine Cannot Connect to the Network........................................244
Messages Displayed When the Remote Fax Function Is Unavailable..................................................252
When a Message Appears While Using the Printer Function....................................................................256
Messages Displayed without Error Codes.............................................................................................. 256
Messages Displayed with Error Codes................................................................................................... 269
When a Message Is Displayed While Using the Scanner Function..........................................................271
Messages Displayed on the Control Panel............................................................................................. 271
Messages Displayed on the Computer................................................................................................... 277
When Other Messages Are Displayed........................................................................................................283
Messages Displayed When Machine Login Fails.................................................................................. 285
Messages Displayed When Logging in to the Machine Using an IC Card Fails.................................292
Messages Displayed When the LDAP Server is Unavailable................................................................292
Messages Displayed When There Is a Problem with the Certificate.................................................... 294
Messages Displayed When an Application Site Cannot Be Used....................................................... 295
10. Specifications for The Machine
Model-Specific Information.......................................................................................................................... 297
List of Specifications.......................................................................................................................................298
Specifications for the Main Unit............................................................................................................... 298
Specifications for the Document Server...................................................................................................321
Specifications for Facsimile.......................................................................................................................321
Specifications for Printer........................................................................................................................... 327
Specifications for Scanner........................................................................................................................330
Specifications for One-pass Duplex Scanning ADF...............................................................................334
Specifications for Auto Reverse Document Feeder (ARDF)....................................................................335
7
Specifications for Internal Finisher SR3250............................................................................................336
Specifications for Finisher SR3260..........................................................................................................338
Specifications for Booklet Finisher SR3270............................................................................................340
Specifications for Finisher SR3280..........................................................................................................343
Specifications for Booklet Finisher SR3290............................................................................................345
Specifications for Internal Finisher SR3300............................................................................................348
Specifications for Internal Multi-Folding Unit..........................................................................................349
Specifications for External Tray................................................................................................................351
Specifications for Internal Shift Tray.........................................................................................................352
Specifications for Internal Tray 2............................................................................................................. 353
Specifications for Bridge Unit...................................................................................................................353
Specifications for Punch Unit (Internal Finisher SR3250).......................................................................354
Specifications for Punch Unit (Finisher SR3260, Booklet Finisher SR3270)........................................ 355
Specifications for Punch Unit (Finisher SR3280, Booklet Finisher SR3290)........................................ 356
Specifications for Lower Paper Tray........................................................................................................ 357
Specifications for Lower Paper Trays.......................................................................................................357
Specifications for Tray 3 (LCT)................................................................................................................. 358
Specifications for Large Capacity Tray (LCT)..........................................................................................358
Specifications for IEEE 1284 Interface Board........................................................................................ 359
Specifications for Wireless LAN Board................................................................................................... 359
Specifications for Device Server Option................................................................................................. 360
The Setting Values of the Transmission Function..........................................................................................361
Send Email................................................................................................................................................. 361
Send to Folder........................................................................................................................................... 362
Broadcast Transmission.............................................................................................................................363
Printable Area and Margin...........................................................................................................................364
Machine Options...........................................................................................................................................366
Guide to Functions of the Machine’s External Options..........................................................................366
Guide to Functions of the Machine’s Internal Options...........................................................................372
Functions Requiring Optional Configurations..............................................................................................374
Copy Function............................................................................................................................................374
Facsimile Functions....................................................................................................................................376
Printer Function.......................................................................................................................................... 379
8
Scanner Function.......................................................................................................................................381
Interface..................................................................................................................................................... 382
Function Compatibility...................................................................................................................................383
11. Legal and Contact Information
Environmental Regulations............................................................................................................................385
ENERGY STAR Program........................................................................................................................... 385
Energy Saving Functions...........................................................................................................................385
User Information on Electrical and Electronic Equipment (mainly Europe)...................... 387
Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)
.................................................................................................................................................................... 388
Environmental Advice for Users (mainly Europe)............................................................... 389
Notes to users in the state of California (Notes to Users in USA) (mainly North America)....
.................................................................................................................................................................... 389
Trademarks.....................................................................................................................................................390
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10
1. Getting Started
DZB636
Turning On and Off the Power
To turn the machine on and off, press the main power switch on the right of the machine.
• When you are using the fax function on the machine, do not turn the power off under normal
operation. If the power is turned off, data stored in the fax memory will be lost in about one hour
after the machine is turned off. If you have to turn the power off or unplug the power cord for some
reason, make sure 100% is shown as available memory on the screen for the fax function.
Turning On the Main Power
• Do not press the main power switch soon after you press the main power of the machine. When
you turn the power on or off, wait at least 10 seconds after confirming that the main power
indicator on the control panel has turned on or off.
1. Make sure the power cord is firmly plugged into the wall outlet.
2. Open the cover of the main power switch, and push the main power switch.
The main power indicator on the right side of the control panel turns on.
• When the power is turned on, the screen may show that the machine is performing an auto restart.
Do not turn off the main power while the machine is processing. It takes about five minutes until the
machine restarts.
11
DZB636
1. Getting Started
Turning Off the Main Power
• Do not turn off the power while the machine is in operation. To turn the power off, confirm that the
operation is finished.
• Do not hold down the main power switch while turning off the main power. Doing so forcibly turns
off the machine’s power and may damage the hard disk or memory and cause malfunctions.
• Do not press the main power switch soon after pressing the main power switch on the machine.
When you turn the power on or off, wait at least 10 seconds after confirming that the main power
indicator on the control panel has turned on or off.
1. Open the cover of the main power switch, and push the main power switch.
The main power indicator on the right side of the control panel turns off. The main power turns off
automatically after the machine has shut down properly.
Energy Saving Mode
When the machine is not operated for a specified period of time, the machine enters the "Energy Saver
Mode" automatically. "Energy Save mode" has two modes, "Fusing Unit Off mode" and "Sleep mode",
and the machine enters the Fusing Unit Off mode first. In the factory default, the machine is configured to
use both modes.
Fusing Unit Off Mode
Because the heater of the fusing unit is turned off but the screen of the control panel is still
displayed, the power consumption decreases, but you can start operation promptly. If you do not
operate the machine for a specified period of time, the machine emits a clicking sound and enters
Fusing Unit Off mode.
• You can specify whether to enable the Fusing Unit Off mode and the time to wait before the
machine enters Fusing Unit Off mode under [Fusing Unit Off Mode (Energy Saving) On/Off].
See "Timer Settings", User Guide (Full Version).
12
Turning On and Off the Power
• See below when [Standard] is specified as the screen type of [Settings]. The names of the
setting items may differ from the [Classic] screen type.
See "Date/Time/Timer", User Guide (Full Version).
For details, see "Settings Menu Compatibility List (Classic to Standard Settings)", User Guide
(Full Version).
• In this mode, you can scan documents, send faxes, receive faxes into memory, change the
machine settings on the control panel, and perform other operations that do not require
printing.
Sleep Mode
In this mode, the display of the control panel turns off and the main power indicator blinks slowly.
Power consumption is minimized. When you do not operate the machine for a specified period of
time or press [Energy Save] ( ), the machine enters Sleep mode.
• You can specify the amount of time that the machine waits before entering Sleep mode under
[Sleep Mode Timer].
See "Timer Settings", User Guide (Full Version).
• See below when [Standard] is specified as the screen type of [Settings]. The names of the
setting items may differ from the [Classic] screen type.
See "Date/Time/Timer", User Guide (Full Version).
For details, see "Settings Menu Compatibility List (Classic to Standard Settings)", User Guide
(Full Version).
• The machine recovers from Sleep mode when you perform one of the following:
• Lift the ADF.
• Place an original in the ADF.
• Touch the display of the control panel.
• Approach the machine and are detected by the human detection sensor.
See "Recovering from Sleep Mode When a Person Approaches the Machine", User
Guide (Full Version).
• The energy saving functions are disabled when an error occurs or while an operation is in
progress.
• When the machine recovers from Sleep mode using the human detection sensor, the main power
indicator turns on. Even if Sleep mode is canceled, the operation screen is not displayed until you
touch the touch panel.
13
1
2
34
6
7
5
8
9
DZB161
10
1. Getting Started
Guide to Names and Functions of Components
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
Region A and Region B symbols
(mainly Europe and Asia), (mainly Europe), or (mainly Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols.
Read the information indicated by the symbol that corresponds to the region of the model you are
using.
For details about which symbol corresponds to the model you are using, see page 297 "ModelSpecific Information".
Front and Left View
14
1. Exposure glass cover/Auto Document Feeder (ADF)
Lower the cover over originals placed on the exposure glass.
DZW798
Guide to Names and Functions of Components
If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.
2. Exposure glass
Place originals facedown here.
page 58 "Placing an Original on the Exposure Glass"
3. Control panel
page 20 "Names and Functions of the Control Panel"
4. Main power switch
To turn the power on and off, open the cover of the main power switch and press the main power switch.
page 11 "Turning On and Off the Power"
5. Human detection sensor
Detects a person approaching the machine.
See "Recovering from Sleep Mode When a Person Approaches the Machine", User Guide (Full Version).
6. Internal tray 1
Copied/printed paper and received fax pages are delivered here. And the paper is output under the paper
holder attached inside the internal tray.
7. Front cover
Open to access the inside of the machine.
page 216 "Replacing the Toner"
8. Paper trays (Trays 1, 2)
Standard paper trays. Load paper here.
page 179 "Loading Paper into the Paper Tray"
9. Lower paper trays (Trays 3, 4)
Optional paper trays. Load paper here.
page 179 "Loading Paper into the Paper Tray"
10. Vents
Holes for ventilating the inside the machine to prevent the internal components from overheating.
After large-volume printing, the ventilation fan may continue to work to lower the temperature inside the
machine.
15
EDM162
1
7
2
3
4
5
6
1. Getting Started
• Note the following when using the paper holder of the internal tray:
• Once you have drawn out the output sheet on the top of the internal tray, do not push the
sheet back under the paper holder. The paper holder does not work on the output sheet
properly and may cause a paper jam.
Front and Right View
1. ADF tray extender
Pull this extender out to prevent originals larger than B4 or 81/2 × 14 size from falling.
2. Bypass Tray
Use the tray to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the
paper trays.
page 184 "Loading Paper into the Bypass Tray"
16
DZC163
4
1
2
3
Guide to Names and Functions of Components
3. Paper guides
When loading paper in the bypass tray, align the paper guides with the edges of the paper.
4. Extender
Pull this extender out when loading paper larger than A4 , 81/2 × 11.
5. Lower right cover
Open this cover to remove jammed paper.
6. Right cover
Open this cover to remove jammed paper.
7. Vents
Holes for ventilating the inside the machine to prevent the internal components from overheat.
After large-volume printing, the ventilation fan may continue to work to lower the temperature inside the
machine.
Rear and Left View (mainly Europe) (mainly North America)
1. USB2.0 Interface Type A
Use the port to connect the IC card authentication device.
2. USB2.0 Interface Type B
Use the port to connect the machine and the computer with the USB cable.
17
DZC160
5
4
1
2
3
1. Getting Started
3. Ethernet interface
Used the port to connect the machine to the network or to use the remote management service (RICOH
@Remote) over the Internet.
4. Vents
Holes for ventilating the inside the machine to prevent the internal components from overheat.
After large-volume printing, the ventilation fan may continue to work to lower the temperature inside the
machine.
Rear and Left View (mainly Asia)
18
1. USB2.0 Interface Type A
Use the port to connect the IC card authentication device.
2. USB2.0 Interface Type B
Use the port to connect the machine and the computer with the USB cable.
3. Ethernet interface
Used the port to connect the machine to the network or to use the remote management service (RICOH
@Remote) over the Internet.
4. Vents
Holes for ventilating the inside the machine to prevent the internal components from overheat.
After large-volume printing, the ventilation fan may continue to work to lower the temperature inside the
machine.
Guide to Names and Functions of Components
5. Anti-humidity heater switch
Turn the switch "On" to prevent paper from absorbing moisture and maintain print quality. Use this feature
when using the machine in a high-humidity or low-temperature environment.
19
DZB165
3
21
1. Getting Started
Names and Functions of the Control Panel
The touch panel (Smart Operation Panel) that displays the operation screen of the machine is referred to
as the "Control Panel".
• On both sides of the control panel, interfaces for connecting external devices and slots to insert an
SD card/USB flash memory device are provided.
• Even when the screen is turned off, the LED indicators on the frame of the control panel show the
status of the machine.
Touch Panel/Interface
20
1. Media slots
Insert an SD card or USB flash memory device. You can store the scanned data or print the file stored on the
media.
• Use an SD memory card or SDHC memory card with a maximum capacity of 32 GB. You cannot use an
SDXC memory card.
• Use the media formatted in FAT16 or FAT32.
• Certain types of USB flash memory devices cannot be used in the machine.
• A USB extension cable, hub, or card reader cannot be used.
• If the power of the machine is turned off or the media is removed from the machine while the machine is
reading the data in the media, check the data in the media.
• Before removing the media from the slot, press the icon displayed on the screen ( / ) to cancel the
connection.
DZW174
DZB166
DZB164
1
5
32 4
Names and Functions of the Control Panel
2. Touch Panel
Displays the Home screen, operation screen of applications, and messages. Operate with the fingertips.
page 27 "How to Use the Home Screen"
page 29 "Intuitive Screen Operation Using Fingertips"
3. NFC tag
Used to connect the machine and a smart device with the RICOH Smart Device Connector.
See "Using the Machine Functions from a Mobile Device", User Guide (Full Version).
• You can adjust the angle of the control panel to improve visibility.
LED Indicators
21
1. Getting Started
1. Media access indicator
Flashes when data is being read from or written to an SD card
While the machine is accessing the SD card or USB flash memory device, do not turn the power off or remove
the media.
2. Fax indicator
Indicates the status of the fax function.
• Flashing: transmitting and receiving data
• Lit: receiving data (Substitute RX File/Memory Lock Reception/Personal Box)
3. Data In indicator
Flashes when the machine is receiving data sent from the printer driver or LAN-Fax driver.
4. Status indicator
Indicates the status of the system. Stays lit when an error occurs or toner runs out.
page 225 "Checking the Indicators, Icons, and Messages on the Control Panel"
5. Main power indicator
The main power indicator lights up when you turn on the main power switch. In Sleep mode, it flickers slowly.
22
Changing the Display Language
You can change the language used on the display. English is set as default.
1. On the Home screen, press the change language widget.
2. Select the language you want to display.
Changing the Display Language
3. Press [OK].
23
EDS004
1. Getting Started
Confirming the Functions that Are Added in RICOH Always Current Technology
You can install the upgrade package for the machine's functions by RICOH Always Current Technology.
You can apply the latest functions developed after purchase and security updates.
To install the latest version of RICOH Always Current Technology, access the Application Site from the
control panel of the machine.
• For details about installing RICOH Always Current Technology, see the Operating Instructions for
Application Site.
Confirming the Version of RICOH Always Current Technology Implemented on the Machine
1. Press [Maintnc./Inquiry/Mach. Info] on the [Check Status] screen.
2. Press [Inquiry].
3. Check the version of the machine under the machine information.
List of New Functions
The new functions are added together with each version of RICOH Always Current Technology.
See below for the functions added in RICOH Always Current Technology.
24
Confirming the Functions that Are Added in RICOH Always Current Technology
Version 1.1
Application Added Function Reference
Settings The following functions are
added:
• You can now switch
between different screen
types.
• You can now change the
type of notification sound
of the Copier function.
• Copy: Job Done
Sound
• Copy: Forgot
Original Sound
• You can now specify the
sound to notify the user
when an original is left
unattended on the
machine (Scanner: Forgot
Original Sound).
Address Book An address book management
function is added.
See "How to Use the Settings Screen", User
Guide (Full Version).
See "Sound", User Guide (Full Version).
See "Management", User Guide (Full Version).
25
1. Getting Started
Application Added Function Reference
Copier The following functions are
added:
• Reserve (Job Preset) See "Basic Procedure for Copying
Documents", User Guide (Full Version).
• Positive / Negative See "Inverting the Brightness of the Original
When Copying", User Guide (Full Version).
• Mirror Image See "Flipping the Original Horizontally When
Copying", User Guide (Full Version).
• Image Repeat See "Repeating the Original Image over the
Entire Area of Paper When Copying", User
Guide (Full Version).
• Slip Sheet See "Inserting Slip Sheets Between Pages
When Copying", User Guide (Full Version).
Fax The "Reception File Storage
Location" function is added
under [Reception Settings]
[Reception File Settings].
See "Reception Settings (Standard)", User
Guide (Full Version).
26
DZC140
1 234 5
6
7
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How to Use the Home Screen
How to Use the Home Screen
Press [Home] ( ) at the bottom center of the screen to display the Home screen on which icons for
each function are shown. On the Home screen, you can register frequently used shortcuts and widgets.
• Touch the Home screen to operate it.
page 29 "Intuitive Screen Operation Using Fingertips"
• You can add or delete icons and widgets, and change their order.
page 43 "Adding a Frequently Used Application or Widget to the Home Screen"
1. Login icon
This icon is displayed when users are logged in. When you press the icon, the names of the users who are
currently logged in are displayed.
2. System message
Displays system and application messages. If there are two or more messages, they will be displayed
alternately.
If a message indicating that the toner has run out or an error has occurred is displayed, press the message to
display the system message list to check the contents.
3. Help
This icon is displayed when Help is available for the displayed screen or errors occurring when the machine is
connected to the Internet.
Specify [Cookie] in the control panel browser to [ON] to display Help properly.
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DZC180
1. Getting Started
See "Browser Settings", User Guide (Full Version).
4. [Login]/[Logout]
These keys are displayed when user authentication is enabled. Press the keys to log in to or log out from the
machine.
page 51 "Logging In from the Control Panel"
5. [Energy Save]
Press to enter or exit Sleep mode.
page 12 "Energy Saving Mode"
6. Switch Screens
Press to scroll the screens right and left. The Home screen has 5 screens.
You can switch between the screens by flicking.
page 29 "Intuitive Screen Operation Using Fingertips"
7. Application list
Press to display applications that are not displayed on the Home screen.
page 43 "Adding a Frequently Used Application or Widget to the Home Screen"
8. Current display position
Shows which of the five screens is currently displayed.
9. [Stop]
Press to stop scanning or printing.
You can change the setting to stop only a job in progress with [Stop Key to Suspend Print Job].
See "Administrator Tools (System Settings)", User Guide (Full Version).
See below when [Standard] is specified as the screen type of [Settings]. The names of the setting items may
differ from the [Classic] screen type.
See "Machine", User Guide (Full Version).
For details, see "Settings Menu Compatibility List (Classic to Standard Settings)", User Guide (Full Version).
10. [Menu]
Displayed if a menu is available in the currently selected application.
On the Home screen, press to restore the icons to their factory default positions.
11. [Home]
Press to display the Home screen.
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