Ricoh IM 600F operation manual

Download

User Guide

Getting Started

Selected Version

Copy

Fax

Scan

Document Server

Web Image Monitor

Adding Paper and Toner

Troubleshooting

Speciﬁcations for the Machine

Legal and Contact Information

For information not found in this manual, see the online manuals available on our web site (https://www.ricoh.com/) or via the control panel.

For safe and correct use, be sure to read Safety Information before using the machine.

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using functions. This symbol indicates points that may result in the product or service becoming unusable or result in the loss of data if the instructions are not obeyed. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

[ ]

Indicates the names of keys or buttons on the product or display.

How to Read the Manuals.................................................................................................................................1

Symbols Used in the Manuals.......................................................................................................................1

1. Getting Started

Turning On and Off the Power.......................................................................................................................... 9

Turning On the Main Power.......................................................................................................................... 9

Turning Off the Main Power........................................................................................................................10

Energy Saving Mode...................................................................................................................................10

Guide to Names and Functions of Components............................................................................................12

Exterior: Front and Left View....................................................................................................................... 12

Exterior: Front and Right View.....................................................................................................................14

Exterior: Rear and Left View........................................................................................................................16

Interior: Front View.......................................................................................................................................18

Names and Functions of the Control Panel....................................................................................................19

Touch Panel/Interface.................................................................................................................................19

LED Indicators...............................................................................................................................................20

Order of Option Installation............................................................................................................................22

Attaching the Paper Feed Unit........................................................................................................................ 23

Installing the Wireless LAN Interface Board.................................................................................................. 26

Installing the IEEE 1284 Interface Board.......................................................................................................28

Installing the Device Server Option................................................................................................................ 30

Installing the File Format Converter................................................................................................................ 33

Installing SD Card Options..............................................................................................................................35

Changing the Display Language.................................................................................................................... 38

How to Use the Home Screen.........................................................................................................................39

Intuitive Screen Operation Using Fingertips.............................................................................................. 41

How to Use the Copy Screen..........................................................................................................................44

How to Use the Copy Screen (Standard View)........................................................................................ 44

How to Use the Copy Screen (Full View).................................................................................................. 46

Changing the Layout or Display of the Keys of the Copy Function......................................................... 47

How to Use the Fax Screen.............................................................................................................................49

Customizing the [Settings] Screen.............................................................................................................. 49

How to Use the Scanner Screen..................................................................................................................... 52

Customizing the [Send Settings] Screen.................................................................................................... 52

Adding a Frequently Used Application or Widget to the Home Screen.....................................................55

Adding an Icon/Widget to the Home Screen.......................................................................................... 56

Moving or Deleting Icons and Widgets.....................................................................................................56

Creating a Folder to Organize Icons......................................................................................................... 57

Registering Frequently Used Settings as a Program......................................................................................58

Registering Settings as a Program.............................................................................................................. 59

Changing the Contents of the Program......................................................................................................60

Logging In from the Control Panel.................................................................................................................. 62

Logging In by Entering the User Name and Password.............................................................................63

Logging In Using an IC Card......................................................................................................................64

Logging In Using a Mobile Device.............................................................................................................65

Authenticating Using the User Code.......................................................................................................... 66

Changing the Login Password.................................................................................................................... 66

Placing an Original on the Exposure Glass................................................................................................... 69

Placing an Original in the Auto Document Feeder (ADF).............................................................................71

2. Copy

Basic Procedure for Copying Documents...................................................................................................... 75

Making Enlarged or Reduced Copies............................................................................................................77

Specifying a Copy Ratio or Size................................................................................................................ 77

Enlarging or Reducing According to the Paper Size................................................................................ 79

Reducing Slightly to Increase the Margins................................................................................................ 80

Duplex Copying............................................................................................................................................... 82

Combining and Copying a Multi-page Original onto a Single Sheet of Paper.........................................84

Copying Onto Envelopes................................................................................................................................ 87

Copying Onto Envelopes in the Bypass Tray............................................................................................ 87

Copying Onto Envelopes in the Paper Tray.............................................................................................. 88

Copying in Page Order or for Each Page Number...................................................................................... 90

3. Fax

Basic Procedure for Transmitting Faxes..........................................................................................................93

Registering Fax Numbers in the Address Book..............................................................................................96

Registering a Fax Number and Send Conditions......................................................................................96

Changing/Deleting the Registered Data Such as Fax Number.............................................................. 98

Displaying a Preview before Sending a Fax..................................................................................................99

Viewing the Transmission Result of Sent Faxes............................................................................................101

Confirming the Information on the Fax Screen....................................................................................... 101

Checking the Result in Communication Result Report.............................................................................103

Checking the Result in Immediate TX Result Report................................................................................ 103

Checking the Result in Communication Failure Report...........................................................................103

Checking the Result in Error Report..........................................................................................................103

Viewing Memory Storage Report............................................................................................................ 103

Checking by E-mail................................................................................................................................... 104

Confirming the Information in Web Image Monitor...............................................................................105

4. Print

Installing the Printer Driver by Using Device Software Manager Installer................................................ 107

Installing Device Software Manager from the CD-ROM.......................................................................107

Installing Device Software Manager from the Downloaded File..........................................................109

Installing the Printer Driver for Network Connection (Windows)...............................................................113

Installing the PCL 6 Printer Driver from the CD-ROM.............................................................................113

Installing the PostScript 3 Printer Driver from the CD-ROM...................................................................116

Installing the PCL 6/PostScript 3 Printer Driver from the Downloaded File..........................................118

If the Machine Cannot Be Found............................................................................................................. 119

Installing the Printer Driver for Network Connection (OS X/macOS)...................................................... 123

Installing the PPD file................................................................................................................................. 123

Registering the Machine in [Print & Scan] or [Printers & Scanners]...................................................... 124

Specifying the Option Settings................................................................................................................. 127

Basic Procedure for Printing Documents...................................................................................................... 129

Printing a Document in Windows.............................................................................................................129

Printing a Document in OS X/macOS.....................................................................................................131

Printing on Both Sides of Paper.................................................................................................................... 134

Specifying 2-sided Print (Windows)........................................................................................................ 134

Specifying 2-sided Print (OS X/macOS)................................................................................................135

Combining and Printing Multiple Pages on a Single Sheet of Paper........................................................ 136

Specifying the Combine 2 Originals Function (Windows).................................................................... 136

Specifying the Combine 2 Originals Function (OS X/macOS)............................................................ 137

Printing on Envelopes.................................................................................................................................... 138

Printing Documents Stored in the Printer from the Control Panel............................................................... 141

Printing from a USB Flash Memory Device or SD Card Directly............................................................... 142

Printable File Formats................................................................................................................................ 142

Printing from a Memory Storage Device.................................................................................................143

5. Scan

Scanning Documents and Sending the Scanned Data by E-mail..............................................................145

Basic Procedure for Sending an E-mail................................................................................................... 145

Registering the E-mail Destination Specified When Sending an E-mail in the Address Book.............147

Scanning Documents and Sending the Scanned Data to a Folder........................................................... 150

Printing the Check Sheet........................................................................................................................... 150

Confirming the Computer Information (Windows)................................................................................. 151

Creating a Shared Folder (Windows).....................................................................................................152

Confirming the Computer Information (OS X/macOS).........................................................................155

Creating a Shared Folder (OS X/macOS).............................................................................................155

Registering the Created Shared Folder in the Address Book................................................................ 157

Basic Procedure for Performing Send to Folder......................................................................................159

Scanning an Original with Suitable Quality and Density...........................................................................161

Specifying the File Type or File Name When Scanning a Document....................................................... 164

6. Document Server

Storing Documents in Document Server.......................................................................................................167

Printing Documents in Document Server...................................................................................................... 169

Printing a Document with the Settings Specified When Scanned..........................................................169

Changing the Print Settings to Print a Document.....................................................................................170

Specifying a Page to Print.........................................................................................................................172

7. Web Image Monitor

Using Web Image Monitor...........................................................................................................................175

What You Can Do on the Web Image Monitor..................................................................................... 176

Web Image Monitor Screen.................................................................................................................... 177

Specifying Web Image Monitor Help.....................................................................................................178

8. Adding Paper and Toner

Loading Paper into the Paper Tray...............................................................................................................181

Loading Paper into Tray 1 to 5................................................................................................................ 181

Loading Paper into the Bypass Tray........................................................................................................ 186

Specifying Regular Sizes Using the Control Panel................................................................................. 187

Specifying a Custom Size Paper Using the Control Panel..................................................................... 188

Specifying Paper Type and Thickness Settings....................................................................................... 188

Recommended Paper Sizes and Types........................................................................................................190

Tray 1......................................................................................................................................................... 190

Paper Feed Unit.........................................................................................................................................191

Bypass Tray................................................................................................................................................192

Notes on Special Paper............................................................................................................................193

Paper Thickness for Each Paper Weight..................................................................................................193

Unusable Paper......................................................................................................................................... 194

Paper Storage............................................................................................................................................195

Saving Printouts......................................................................................................................................... 195

Thick Paper Orientation and Recommended Status................................................................................... 197

Envelope Orientation and Recommended Status....................................................................................... 198

Using the Copy Function...........................................................................................................................199

Using the Printer Function..........................................................................................................................199

Loading Orientation-fixed Paper or Two-sided Paper............................................................................... 200

Copying onto Letterhead Paper...............................................................................................................200

Printing onto Letterhead Paper Using the Printer Driver..........................................................................201

Recommended Original Size and Weight.................................................................................................. 202

Replacing the Toner.......................................................................................................................................203

Watching the Video for Replacing the Toner..........................................................................................203

How to Replace the Toner........................................................................................................................ 204

Precautions When Storing Toner..............................................................................................................207

Precautions When Replacing the Toner.................................................................................................. 207

Disposing Exhausted Toners.....................................................................................................................209

Replacing the Waste Toner Bottle................................................................................................................ 210

Watching the Video for Replacing the Waste Toner Bottle................................................................... 210

How to Replace the Waste Toner Bottle................................................................................................. 211

Precautions When Replacing the Waste Toner Bottle............................................................................213

Disposing the Used Waste Toner Bottle.................................................................................................. 215

9. Troubleshooting

Alert Sounds...................................................................................................................................................217

Checking the Indicators, Icons, and Messages on the Control Panel.......................................................219

When an Icon Is Displayed with a Message.......................................................................................... 219

When the [Check Status] Indicator Is Lit or Flashing.............................................................................. 221

When the Machine Cannot Be Operated...................................................................................................222

When the Machine Does Not Respond Correctly to an Operation on the Control Panel..................222

When the Machine Does Not Respond Correctly to an Operation from a Computer....................... 226

When a Message Appears and the Machine Cannot Be Operated........................................................228

When a Message Appears While Using the Copy Function.....................................................................231

When a Message Appears While Using Document Server...................................................................... 232

When a Message Appears While Using the Fax Function........................................................................233

Messages that Appear During Operation or When Sending/Receiving a Fax Cannot Be Performed....

.................................................................................................................................................................... 233

Messages that Appear When the Machine Cannot Connect to the Network.....................................234

Messages that Appear When the Remote Fax Function Is Unavailable.............................................. 243

When a Message Appears While Using the Printer Function....................................................................248

Messages that Appear without Error Codes...........................................................................................248

Messages that Appear with Error Codes................................................................................................ 260

When a Message Appears While Using the Scanner Function................................................................ 262

Messages that Appear on the Control Panel..........................................................................................262

Messages that Appear on the Computer................................................................................................ 269

When Other Messages Appear...................................................................................................................276

Messages that Appear When Machine Login Fails............................................................................... 279

Messages that Appear When Logging in to the Machine Using an IC Card Fails............................. 285

Messages that Appear When the LDAP Server Is Unavailable............................................................ 286

Messages that Appear When There Is a Problem with the Certificate................................................. 287

Messages that Appear When an Application Site Cannot Be Used.................................................... 289

When Paper or an Original Is Jammed....................................................................................................... 290

If Paper Jams Occur Frequently............................................................................................................... 291

10. Specifications for the Machine

Model-Specific Information.......................................................................................................................... 295

List of Specifications.......................................................................................................................................296

Specifications for the Main Unit............................................................................................................... 296

Specifications for the Document Server...................................................................................................303

Specifications for Facsimile.......................................................................................................................303

Specifications for Printer........................................................................................................................... 309

Specifications for Scanner........................................................................................................................311

Specifications for the ADF.........................................................................................................................315

Specifications for Paper Feed Unit...........................................................................................................315

Specifications for IEEE 1284 Interface Board........................................................................................ 316

Specifications for Wireless LAN Board................................................................................................... 316

Specifications for Device Server Option................................................................................................. 317

The Setting Values of the Transmission Function..........................................................................................318

Send Email................................................................................................................................................. 318

Send to Folder........................................................................................................................................... 319

Broadcast Transmission.............................................................................................................................320

Printable Area and Margin...........................................................................................................................321

Machine Options...........................................................................................................................................322

Guide to Functions of the Machine’s External Options..........................................................................322

Guide to Functions of the Machine’s Internal Options...........................................................................322

Functions Requiring Optional Configurations..............................................................................................325

Copy Function............................................................................................................................................325

Facsimile Functions....................................................................................................................................325

Printer Function.......................................................................................................................................... 326

Scanner Function.......................................................................................................................................326

Others.........................................................................................................................................................326

Function Compatibility...................................................................................................................................328

11. Legal and Contact Information

Environmental Regulations............................................................................................................................331

ENERGY STAR Program........................................................................................................................... 331

Energy Saving Functions...........................................................................................................................331

User Information on Electrical and Electronic Equipment (mainly Europe)...................... 332

Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)

.................................................................................................................................................................... 333

Environmental Advice for Users (mainly Europe)............................................................... 334

Notes to users in the state of California (Notes to Users in USA) (mainly North America)....

.................................................................................................................................................................... 334

Trademarks (User Guide)..............................................................................................................................335

1. Getting Started

EAT066

Turning On and Off the Power

To turn the machine on and off, press the main power switch on the right of the machine.

• When you are using the fax function on the machine, do not turn the power off under normal operation. If the power is turned off, data stored in the fax memory will be lost in about one hour after the machine is turned off. If you have to turn the power off or unplug the power cord for some reason, make sure 100% is shown as available memory on the screen for the fax function.

Turning On the Main Power

• When you push the main power switch, wait at least 10 seconds after it is confirmed that the main power indicator has lit up or gone out.

1. Make sure the power cord is firmly plugged into the wall outlet.

2. Push the main power switch.

The main power indicator goes on.

Application icons appear on the [Home] screen as the applications start running.

• When the power is turned on, the screen may show that the machine is performing an auto restart. Do not turn off the main power while the machine is processing. It takes about five minutes until the machine restarts.

EAT066

1. Getting Started

Turning Off the Main Power

• Do not turn off the power while the machine is in operation. To turn the power off, confirm that the operation is finished.

• Do not hold down the main power switch while turning off the main power. Doing so forcibly turns off the machine’s power and may damage the hard disk or memory and cause malfunctions.

• Do not press the main power switch soon after pressing the main power switch on the machine. When you turn the power on or off, wait at least 10 seconds after confirming that the main power indicator on the control panel has turned on or off.

1. Push the main power switch.

The main power indicator on the right side of the control panel turns off. The main power turns off automatically after the machine has shut down properly. If the screen on the control panel does not disappear, contact your service representative.

Energy Saving Mode

When the machine is not operated for a specified period of time, the machine enters the "Energy Saver Mode" automatically. "Energy Save mode" has two modes, "Low Power mode" and "Sleep mode". In the factory default, the machine is configured to use "Sleep mode".

Low Power Mode

If you do not use the machine for a certain period after an operation, the display will turn off and the machine goes into Low Power mode. The machine uses less electricity in Low Power mode.

You can change the amount of time that the machine waits before switching to Low Power mode under [Low Power Mode Timer].

See "Timer Settings", User Guide (Full Version).

Turning On and Off the Power

You can change the machine's settings to enter Low Power mode when you press the [Energy Save] of [Energy Saver Key to Change Mode] under [Settings] [System Settings] [Administrator Tools].

See "Timer Settings", User Guide (Full Version).

To exit Low Power mode, do one of the following:

• Lift the ADF

• Place an original in the ADF

• Load paper in the bypass tray

• Touch the display panel

• Start Print Jobs

• Open any cover

• Open any paper tray

Sleep Mode

In this mode, the display of the control panel turns off and the main power indicator blinks slowly. Power consumption is minimized. When you do not operate the machine for a specified period of time or press [Energy Save] ( ), the machine enters Sleep mode.

• You can specify the amount of time that the machine waits before entering Sleep mode under [Sleep Mode Timer] or [Weekly Timer].

Under [Weekly Timer], you can specify the times and the days of the week that the machine enters Sleep mode.

Only the administrator can specify [Weekly Timer] when administrator authentication is enabled.

See "Timer Settings", User Guide (Full Version).

• The machine recovers from Sleep mode when you perform one of the following:

• Lift the ADF.

• Place an original in the ADF.

• Touch the display of the control panel.

• The energy saving functions are disabled when an error occurs or while an operation is in progress.

EAT311

1. Getting Started

Guide to Names and Functions of Components

• Do not obstruct the machine's vents. Doing so can result in fire as the internal components are overheated.

Region A and Region B symbols

(mainly Europe and Asia), (mainly Europe), or (mainly Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols.

Read the information indicated by the symbol that corresponds to the region of the model you are using.

page 295 "Model-Specific Information"

Exterior: Front and Left View

1. Auto Document Feeder (ADF)

Lower the cover over originals placed on the exposure glass.

Guide to Names and Functions of Components

If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

2. Exposure glass

Place originals facedown here.

See "Printing Documents in Order of Priority", User Guide (Full Version).

3. Control panel

page 19 "Names and Functions of the Control Panel"

4. Tray extension

Pull this fence to prevent paper from falling off.

5. Main power switch

To turn the power on and off, press the main power switch.

page 9 "Turning On and Off the Power"

6. Paper size dial

Use this dial to specify the paper size. To use a paper size that is not indicated on the paper size dial, set the dial to " ". If this is the case, set the paper size using the control panel.

7. Paper tray

Standard paper tray. Load paper here.

page 181 "Loading Paper into the Paper Tray"

8. Left cover

Open to access the waste toner bottle.

page 210 "Replacing the Waste Toner Bottle"

9. Waste toner bottle

Waste toner is collected here. Replace the bottle when it is full.

10. Vents

Holes for ventilating the inside the machine to prevent the internal components from overheating.

11. Standard tray

Copied/printed paper and received fax pages are delivered here.

EAT312

1. Getting Started

Exterior: Front and Right View

IM 550F/IM 600F

1. ADF tray extender

Pull this extender out to prevent originals larger than A4

2. Vents

or 81/2 × 11 from falling.

Holes for ventilating the inside the machine to prevent the internal components from overheat.

3. Extender for the bypass tray

Pull this extender out when loading paper larger than A4 or 81/2 × 11 .

4. Bypass tray

Use the tray to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper trays.

page 186 "Loading Paper into the Bypass Tray"

5. Paper guides

When loading paper in the bypass tray, align the paper guides with the edges of the paper.

6. Front cover

Open to access the inside of the machine and remove jammed paper.

Open here to replace the print cartridge.

IM 600SRF

EAT313

1 2

Guide to Names and Functions of Components

1. Extender for the finisher shift tray

Pull this extender out when loading paper larger than A4

or 81/2 × 11 .

2. Finisher shift tray

Sorted or stapled papers are delivered here.

3. ADF tray extender

Pull this extender out to prevent originals larger than A4 or 81/2 × 11 from falling.

4. Staple cartridge

Staple cartridge for the finisher. Replace the cartridge when the staples run out.

5. Right cover

Open this cover to replace the staple cartridge.

6. Vents

Holes for ventilating the inside the machine to prevent the internal components from overheating.

7. Extender for the bypass tray

Pull this extender out when loading paper larger than A4 or 81/2 × 11 .

8. Bypass tray

Use the tray to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded paper trays.

EAT314

1. Getting Started

page 186 "Loading Paper into the Bypass Tray"

9. Paper guides

When loading paper in the bypass tray, align the paper guides with the edges of the paper.

10. Front cover

Open to access the inside of the machine and remove jammed paper.

Open here to replace the print cartridge.

Exterior: Rear and Left View

IM 550F/IM 600F

1. Vents

Holes for ventilating the inside the machine to prevent the internal components from overheat.

After large-volume printing, the ventilation fan may continue to work to lower the temperature inside the machine.

2. Rear Cover

Open to access the inside of the machine.

3. USB2.0 Interface Type A

Use the port to connect the IC card authentication device.

4. USB2.0 Interface Type B

Use the port to connect the machine and the computer with the USB cable.

5. Ethernet port

Use a network interface cable to connect the machine to a network.

EAT335

Guide to Names and Functions of Components

6. Optional interface board slot

Optional interface boards can be inserted.

Insert an optional wireless LAN interface board, IEEE 1284 interface board, Device server or File format converter.

IM 600SRF

1. Vents

Holes for ventilating the inside the machine to prevent the internal components from overheat.

After large-volume printing, the ventilation fan may continue to work to lower the temperature inside the machine.

2. Rear cover

Open to access the inside of the machine.

3. Rear upper cover

Open to remove jammed paper.

4. USB2.0 Interface Type A

Use the port to connect the IC card authentication device.

5. USB2.0 Interface Type B

Use the port to connect the machine and the computer with the USB cable.

6. Ethernet port

Use a network interface cable to connect the machine to a network.

7. Optional interface board slot

Optional interface boards can be inserted.

Insert an optional wireless LAN interface board, IEEE 1284 interface board, Device server or File format converter.

EAT315

1. Getting Started

• The fan inside the machine near the vents may continue running to cool the machine after a print job.

• page 276 "When Other Messages Appear"

Interior: Front View

1. Print cartridge

Messages appear on the screen when the print cartridge needs to be replaced, or a new cartridge needs to be prepared.

page 203 "Replacing the Toner"

DZB165

Names and Functions of the Control Panel

The touch panel (Smart Operation Panel) that displays the operation screen of the machine is referred to as the "Control Panel".

• On the left side of the control panel, interfaces for connecting external devices and slots to insert an SD card/USB flash memory device are provided.

• Even when the screen is turned off, the LED indicators on the frame of the control panel show the status of the machine.

Touch Panel/Interface

1. Media slots

Insert an SD card or USB flash memory device. You can store the scanned data or print the file stored on the media.

• Use an SD memory card or SDHC memory card with a maximum capacity of 32 GB. You cannot use an SDXC memory card.

• Use the media formatted in FAT16 or FAT32.

• Certain types of USB flash memory devices cannot be used in the machine.

• A USB extension cable, hub, or card reader cannot be used.

• If the power of the machine is turned off or the media is removed from the machine while the machine is reading the data in the media, check the data in the media.

• Before removing the media from the slot, press the icon displayed on the screen ( / ) to cancel the connection.

DZW174

EAT317

DZB164

32 4

1. Getting Started

2. Touch Panel

Displays the Home screen, operation screen of applications, and messages. Operate with the fingertips.

page 39 "How to Use the Home Screen"

page 41 "Intuitive Screen Operation Using Fingertips"

3. NFC tag

Used to connect the machine and a smart device with the RICOH Smart Device Connector.

See "Using the Machine Functions from a Mobile Device", User Guide (Full Version).

• You can adjust the angle of the control panel to improve visibility.

LED Indicators

Names and Functions of the Control Panel

1. Media access indicator

Flashes when data is being read from or written to an SD card

While the machine is accessing the SD card or USB flash memory device, do not turn the power off or remove the media.

2. Fax indicator

Indicates the status of the fax function.

• Flashing: transmitting and receiving data

• Lit: receiving data (Substitute RX File/Memory Lock Reception/Personal Box)

3. Data In indicator

Flashes when the machine is receiving data sent from the printer driver or LAN-Fax driver.

4. Status indicator

Indicates the status of the system. Stays lit when an error occurs or toner runs out.

page 219 "Checking the Indicators, Icons, and Messages on the Control Panel"

5. Main power indicator

The main power indicator lights up when you turn on the main power switch. In Sleep mode, it flickers slowly.

1. Getting Started

Order of Option Installation

When installing multiple options, the following order is recommended:

1. Attach the paper feed unit.

Attach the paper feed unit to the bottom of the machine.

You can attach up to four paper feed units. Up to 2,000 sheets of paper can be loaded.

2. Install the caster table.

3. Install the optional interface board.

Install in the slot of the machine.

Only one interface board can be installed.

4. Install the file format converter.

5. Insert SD card options.

Insert in the SD card slot of the machine.

There are two slots for SD cards.

Each slot supports different types of SD cards.

If you want to use two or more SD cards that can be inserted in the same slot, contact your sales or service representative.

EAT135

Attaching the Paper Feed Unit

You can install a paper feed unit.

• Do not handle the power cord plug with wet hands. Doing so can result in electric shock.

• The machine weighs as follows.

• IM 550F/600F: approximately 29 kg (64 lb.)

• IM 600SRF: approximately 40 kg (88 lb.)

• When moving the machine, use the inset grips on both sides, and lift slowly in pairs. The machine will break or cause injury if dropped.

• Lifting the paper feed unit carelessly or dropping may cause injury.

• When moving the machine, make sure to unplug the power cord from the wall outlet and confirm that line cords and other connecting cables have been removed. Otherwise, the power cord is damaged, possibly resulting in fire or electric shock.

• Do not place the machine directly on the floor.

• When attaching multiple options, attach the paper feed unit first.

• To attach two or more paper feed units at the same time, first stack them one upon the other, and then attach them as a single unit.

• Before turning on the power, remove the packaging material from the paper feed unit.

1. Turn the machine off and unplug the power cord.

2. Remove the packaging, adhesive tapes, and a plastic sheet from the paper feed unit.

EAT136

EAT137

1. Getting Started

3. Lift the machine using the inset grips on both sides of the machine in pairs.

Lifting the machine requires two people.

When moving the machine, do not touch the following parts:

• The operation panel, the ADF, and parts around them

• Convex parts on the right side of the machine

• Places indicated on the labels attached to the machine

• The bottom of the optional paper tray

4. There are two upright pins on the optional paper feed unit. Align them with the holes on

the underside of the machine, and then carefully lower the machine.

5. Plug in the power cord, and then turn on the machine.

6. Print the configuration page to confirm that the unit was attached correctly.

• To check whether the optional paper feed unit was correctly attached, print the configuration page, and check "Attached Equipment" on the configuration page. If the unit was attached correctly, "Tray 2", "Tray 3", "Tray 4", and "Tray 5" will appear.

• See "List / Test Print", User Guide (Full Version).

Attaching the Paper Feed Unit

• If the optional paper feed unit was not installed properly, repeat the procedure from the beginning. If it cannot be installed correctly even after trying the installation a second time, contact your sales or service representative.

• To use the paper feed unit, configure the machine options in "Accessories" in the printer driver.

• See "Specifying the Option Configuration or Paper Settings Manually", User Guide (Full Version).

EAT219

EAT220

1. Getting Started

Installing the Wireless LAN Interface Board

• Before beginning work, ground yourself by touching something metal to discharge any static electricity. Static electricity can damage the interface units.

• Do not subject the Wireless LAN interface board to physical shocks.

1. Check the contents of the package.

2. Turn the machine off and unplug the power cord.

3. Loosen the two screws and remove the slot cover.

The removed cover will not be reused.

4. Fully insert the interface board.

Check that the interface board is firmly connected to the controller board.

EAT221

Installing the Wireless LAN Interface Board

5. Tighten the two screws to secure the interface board.

6. Plug in the power cord, and then turn on the machine.

7. Print the configuration page to confirm that the board was attached correctly.

• Check that the board was correctly installed by printing the configuration page. If it is correctly installed, "Wireless LAN" will appear for "Device Connection" on the configuration page.

• See "List / Test Print", User Guide (Full Version).

• If the board was not installed properly, repeat the procedure from the beginning. If it cannot be installed correctly even after trying the installation a second time, contact your sales or service representative.

• Before using the board, you must configure settings from the control panel.

• See "Connecting to a Wireless LAN", User Guide (Full Version).

EAT219

EAT224

1. Getting Started

Installing the IEEE 1284 Interface Board

• Before beginning work, ground yourself by touching something metal to discharge any static electricity. Static electricity can damage the interface units.

• Do not subject the IEEE 1284 interface board to physical shocks.

1. Check the contents of the package.

2. Turn the machine off and unplug the power cord.

3. Loosen the two screws and remove the slot cover.

The removed cover will not be reused.

4. Fully insert the IEEE 1284 interface board.

Check that the IEEE 1284 interface board is firmly connected to the controller board.

EAT225

Installing the IEEE 1284 Interface Board

5. Tighten the two screws to secure the interface board.

6. Plug in the power cord, and then turn on the machine.

7. Print the configuration page to confirm that the board was attached correctly.

• Check that the board was correctly installed by printing the configuration page. If it is correctly installed, "Parallel Interface" will appear for "Device Connection" on the configuration page.

• See "List / Test Print", User Guide (Full Version).

EAT219

EAT222

1. Getting Started

Installing the Device Server Option

• (mainly North America) If you want to use the device server option, contact your service representative.

• Before beginning work, ground yourself by touching something metal to discharge any static electricity. Static electricity can damage the interface units.

• Do not subject the Device Server Option to physical shocks.

The optional device server option is an interface board that adds an Ethernet port to the machine.

With this option installed, two Ethernet cables can be connected at the same time using the standard port on the machine and an additional port on the device server option. You can assign different IP addresses to each port, so the machine can print jobs from different network segments.

Procedure for installing the device server option

1. Check the contents of the package.

2. Turn the machine off and unplug the power cord.

3. Loosen the two screws and remove the slot cover.

The removed cover will not be reused.

4. Fully insert the interface board.

EAT223

EAT251

Installing the Device Server Option

Check that the interface board is firmly connected to the controller board.

5. Tighten the two screws to secure the interface board.

6. Connect the device server option to the machine.

For details, see the Setup Guide provided with the device server option.

Configuring settings

After installing and connecting the device server option to the machine, configure the machine settings.

• When using the device server option, set [Energy Saver Mode to Disable Print Server] to [Disable Mode] to prevent the machine from entering Energy Saver mode. Otherwise, the device server option loses communication with the network while the machine is in Energy Saver mode, and the machine cannot receive print jobs.

1. Press [Settings] on the Home screen.

2. Press [Machine Features Settings].

3. Press [System Settings] the [Administrator Tools] tab [Energy Saver Mode to

Disable Print Server].

1. Getting Started

4. Press [Disable Mode].

5. Press [OK].

6. After completing the procedure, press [Home] ( ).

EAT219

EAT226

Installing the File Format Converter

• Before beginning work, ground yourself by touching something metal to discharge any static electricity. Static electricity can damage the interface units.

• Do not subject the File Format Converter to physical shocks.

1. Check the contents of the package.

2. Turn the machine off and unplug the power cord.

3. Loosen the two screws and remove the slot cover.

The removed cover will not be reused.

4. Fully insert the file format converter.

Check that the file format converter is firmly connected to the controller board.

EAT227

1. Getting Started

5. Tighten two screws to secure the file format converter.

6. Plug in the power cord, and then turn on the machine.

7. Print the configuration page to confirm that the board was attached correctly.

EAT228

EAT229

Installing SD Card Options

• Keep SD cards out of reach of children. If a child accidentally swallows an SD card, consult a doctor immediately.

• Do not subject the card to physical shocks.

1. Turn the machine off and unplug the power cord.

2. Open the rear cover.

3. Unhook the tab on the interface cover, which is located on the side of the rear cover.

EAT230

EAT231

EAT232

1. Getting Started

4. Unhook the two tabs on the outside of the interface cover.

5. Insert the SD card into the slot until it clicks.

If you insert only one SD card, use the upper slot. If you insert two SD cards simultaneously, use both slots. If you insert the optional VM card, use only the lower slot.

If you want to use two or more SD cards simultaneously, contact your service representative.

If you use a commercially available SD card for back up the address book, insert the SD card to the lower slot.

6. Hook the two tabs on the outside of the interface cover.

EAT233

EAT234

Installing SD Card Options

7. Hook the tab on the interface cover, which is located on the side of the rear cover.

8. Close the rear cover.

9. Plug in the power cord, and then turn on the machine.

10. Check that the SD card was installed correctly.

• You can confirm that the SD card was installed correctly by checking the control panel menu or configuration page.

• XPS card/PostScript 3 unit: Printing the configuration page, if the card is installed properly, corresponding option's name will appear for "Printer Language" in "System Reference".

• See "List / Test Print", User Guide (Full Version).

• VM card: Extended Feature Settings appears in Machine Features Settings.

• Fax connection unit: The menu for fax connection will appear in Fax Settings.

• OCR unit: The menu for OCR will appear in the PDF settings on the Scanner screen.

• If the card is not installed properly, repeat the procedure from the beginning. If it cannot be installed correctly even after trying the installation a second time, contact your sales or service representative.

• Do not touch the card while the machine is in use. It may come loose, even if pushed only slightly. The slot cover must be reattached.

1. Getting Started

Changing the Display Language

You can change the language used on the display. English is set as default.

1. On the Home screen, press the change language widget.

2. Select the language you want to display.

3. Press [OK].

DZC140

1 234 5

7 8

910111214 136

How to Use the Home Screen

Press [Home] ( ) at the bottom center of the screen to display the Home screen on which icons for each function are shown. On the Home screen, you can register frequently used shortcuts and widgets.

• Touch the Home screen to operate it.

page 41 "Intuitive Screen Operation Using Fingertips"

• You can add or delete icons and widgets, and change their order.

page 55 "Adding a Frequently Used Application or Widget to the Home Screen"

1. Login icon

This icon is displayed when users are logged in. When you press the icon, the names of the users who are currently logged in are displayed.

2. System message

Displays system and application messages. If there are two or more messages, they will be displayed alternately.

If a message indicating that the toner has run out or an error has occurred is displayed, press the message to display the system message list to check the contents.

3. Help

This icon is displayed when Help is available for the displayed screen or errors occurring when the machine is connected to the Internet.

Specify [Cookie] in the control panel browser to [ON] to display Help properly.

DZC180

1. Getting Started

See "Browser Settings", User Guide (Full Version).

4. [Login]/[Logout]

These keys are displayed when user authentication is enabled. Press the keys to log in to or log out from the machine.

page 62 "Logging In from the Control Panel"

5. [Energy Save]

Press to enter or exit Sleep mode or Low Power mode.

page 10 "Energy Saving Mode"

6. Switch Screens

Press to scroll the screens right and left. The Home screen has 5 screens.

You can switch between the screens by flicking.

page 41 "Intuitive Screen Operation Using Fingertips"

7. Application list

Press to display applications that are not displayed on the Home screen.

page 55 "Adding a Frequently Used Application or Widget to the Home Screen"

8. Current display position

Shows which of the five screens is currently displayed.

9. [Stop]

Press to stop scanning or printing.

You can change the setting to stop only a job in progress with [Stop Key to Suspend Print Job].

See "Administrator Tools (System Settings)", User Guide (Full Version).

10. [Menu]

Displayed if a menu is available in the currently selected application.

On the Home screen, press to restore the icons to their factory default positions.

11. [Home]

Press to display the Home screen.

12. [Return]

Press to return to the previous screen.

13. Date/Time and Toner remaining

The current date and time is displayed.

DZB181

How to Use the Home Screen

To display the information about Toner remaining, specify [Display Time/Remaining Toner] to [Remaining Toner] of [Screen Features Settings] [Screen Device Settings] [System Bar Settings (Top / Bottom of Screen)].

14. [Check Status]

Press to check the following system statuses of the machine. This lights up in red when an error occurs.

• Machine’s status

Indicates the error status and network status.

• Operational status of each function

Status of functions such as Copy or Scanner

• Current jobs

• Job history

• Machine’s maintenance information

See "Checking the Machine Status from the Control Panel", User Guide (Full Version).

15. Icon display area

Displays the icons and widgets.

• You can change the screen displayed when the power is turned on under [Function Priority].

• See "Displaying Frequently Used Functions on the First Screen", User Guide (Full Version).

• When you press [Menu]

[Reset Home Screen] with the Embedded Software Architecture

application being installed in the machine, the application icons are not deleted.

Intuitive Screen Operation Using Fingertips

On the Home screen or application screen, you can perform the following operations by touching the screen with your fingertips.

Flick (for switching between screens)

Touch and slide your finger on the screen quickly left or right to switch between the screens.

DZB182

DZB183

DZB185

1. Getting Started

Drag (for moving an icon)

Press and hold an icon, and then slide your finger while pressing on the screen to move the icon.

Long tap (for displaying the available menu screen)

Press and hold on a blank area on the screen to display the menu screen.

On the Home screen you can add a folder or change the wallpaper from the menu.

In some applications, you can also use the following actions to operate the screen:

Pinch-in (for zooming out the screen)

Touch the screen with your thumb and forefinger, and pinch them together. This feature is useful when previewing files and images.

DZB184

How to Use the Home Screen

Pinch-out (for zooming in the screen)

Touch the screen with your thumb and forefinger, and spread them apart. You can also zoom in the screen by tapping the screen twice quickly. When you quickly tap the screen twice again, the screen returns to full display. This feature is useful when previewing files and images.

EAT355

1. Getting Started

How to Use the Copy Screen

You can select from one of two types for the Copy screen.

Standard View (factory-default)

The basic functions that are used frequently are displayed with big keys. Scroll down the screen to see the keys used to configure the functions for finishing or editing.

Full View

You can see all the function keys on a single screen. You do not need to scroll through the screens to select a function.

• To switch the screen type, press [Menu] ( ) [Screen Settings] [Switch Screen Type], and then select [Standard View] or [Full View] on the Copy screen.

• You can use the same functions on either screen.

• When the administrator has configured user authentication and User's Own Customization is enabled, each login user can change the screen type.

How to Use the Copy Screen (Standard View)

You can customize the layout and how the keys are displayed on the Copy screen in Standard View.

page 47 "Changing the Layout or Display of the Keys of the Copy Function"

EAT356

How to Use the Copy Screen

1. Copy function keys

Press a key to select the function to assign to the key. Flick up and down on the screen to display the keys out of the visible area. The keys with assigned functions are displayed in yellow or with in the upper left corner. Depending on the assigned function, the display of the key changes according to the specified setting.

2. [Reset]

Reset the settings configured on the Copy screen.

3. Preview of the current setting status

Displays an image representing the settings configured on the Copy screen. Press the image to display the list of the settings.

4. [Sample Copy]

Press to make a partial copy as a test before proceeding to copy the rest of the original.

See "Making a Partial Copy as a Test and Copying the Rest of the Original", User Guide (Full Version).

5. [Start]

Press to perform copying.

EAT357

1. Getting Started

6. Other keys for Copy function

Press to select the functions whose keys are out of the visible area of the screen. The key of the function that is currently configured is displayed with in the upper left corner.

7. Select One Touch Job

You can see the preset settings in the machine or the job history. When user authentication is configured, display the history of the executed jobs for each login user. When selecting a job history, its settings are displayed on the current Copy screen. You can use the same settings as a previous job by selecting the job history.

How to Use the Copy Screen (Full View)

1. Copy function keys

Press a key to select the function to assign to the key. The keys with assigned functions are displayed in yellow.

To see the display area in the illustration below, press or flick to the left or right.

2. [Reset]

Reset the settings configured on the Copy screen.

3. Preview of the current setting status

Displays an image representing the quantity and the settings configured on the Copy screen. Press [Quantity] to display the number keys. Press the image to display the list of the settings.

4. [Sample Copy]

Press to make a partial copy as a test before proceeding to copy the rest of the original.

See "Making a Partial Copy as a Test and Copying the Rest of the Original", User Guide (Full Version).

5. [Start]

Press to perform copying.

²±

DZX026

How to Use the Copy Screen

6. Other keys for Copy function

Press to select the functions whose keys are out of the visible area of the screen. The key of the function that is currently configured is displayed with in the upper left corner.

7. Select One Touch Job

You can see the preset settings in the machine or the job history. When user authentication is configured, display the history of the executed jobs for each authenticated user. When selecting a job history, its settings are displayed on the current Copy screen. You can use the same settings as a previous job by selecting the job history.

Changing the Layout or Display of the Keys of the Copy Function

You can customize the layout and how the Copy function keys are displayed on the Copy screen in Standard View mode (Arranging keys mode).

When the administrator has configured user authentication and User's Own Customization is enabled, each login user can customize the layout.

Switching to change the key layout mode

On the Copy screen, press and hold one of the keys until the screen changes, and then press [OK] to display the screen of the arranging keys mode.

Changing the key layout

Press and hold the key to move, drag it to the location to display, and then press [OK].

You can also display the screen of the arranging keys mode by pressing [Menu] ( ) [Change Key Layout] [Change Key Layout].

DZX027

DZX028

1. Getting Started

Hiding a key

Press and hold the key to hide, drag it to "Hide the Keys", and then press [OK].

Displaying a hidden key

Press "Hidden Key List" to display the hidden keys. Press and hold the key to display, drag it to the location to display, and then press [OK].

Confirming the initial placement of the keys

Press [Menu] (

) [Screen Settings] [Temporarily Restore Initial Key Layout] on the Copy

screen. After confirming, press [Back].

Resetting the key layout to the default

Press [Menu] ( ) [Screen Settings] [Restore Initial Key Layout] [Restore] on the Copy screen.

DZX895

How to Use the Fax Screen

There are five kinds of functions and settings on the Fax screen.

1. Destination type selection

Switch the destination type between [Fax] (including IP-Fax) and [Internet Fax]. The items displayed in the address book and destination entry screen for manual entry change also when you switch the destination type.

2. Transmission/reception information confirmation

Browse and print the received documents that are stored in the memory or on the hard disk drive of the machine. You can also browse and print the transmission and reception history.

3. Transmission settings

You can specify the additional features to use when sending a fax, configure the scan settings appropriately for the original to scan, and display a preview before sending the fax. You can also check the settings that are currently specified and the remaining amount of memory.

4. Destination specification

You can select an address registered in the address book through one-touch operation. Press destination by using various other methods such as by entering manually or selecting from the history. You can also register a new destination in the address book.

5. Job history

Job history of the executed jobs is displayed. When user authentication is set, the job history of each authenticated user is displayed. When you select a job history, the setting will be applied on the current Fax screen. This feature is convenient when you are using the same setting repeatedly.

to specify a

Customizing the [Settings] Screen

Press and hold a key on the [Settings] screen to customize the layout of the keys.

When the administrator has enabled user authentication and User's Own Customization, the screen can be customized for each user.

²±

DZX026

DZX027

1. Getting Started

Switching to change the key layout mode

Long-press any key and press [OK] on the screen below to switch to the key sorting mode and enable changing of the key layout.

Changing the key layout

Long-press a key to change the layout, drag it to a new location, and then press [OK].

You can also display the screen of the arranging keys mode by pressing [Menu] ( ) [Change Key Layout] [Change Key Layout].

Hiding a key

Long-press a key to hide, drag it to [Hide the Keys], and then press [OK].

DZX028

How to Use the Fax Screen

Displaying a hidden key

Press "Hidden Key List" to display the hidden keys. Press and hold the key to display, drag it to the location to display, and then press [OK].

Confirming the initial placement of the keys

Press [Menu] ( ) [Change Key Layout] [Check the key layout of the factory defaults] on the Fax screen. After confirming, press [Back].

Resetting the key layout to the default

Press [Menu] ( ) [Change Key Layout] [Reset Layout] [Restore] on the Fax screen.

EAT358

1. Getting Started

How to Use the Scanner Screen

There are five kinds of functions and settings on the Scanner screen.

1. Destination type selection

You can switch between [Scan to Email] and [Scan to Folder]. The items displayed in the address book and destination entry screen for manual entry also change when you switch the destination type.

2. Scan Files Status

You can browse the transmission history of the sent documents and cancel sending of a document waiting in the queue. The transmission file status may not be displayed depending on the security settings.

3. Transmission settings

You can specify the scan settings according to the type of document to scan and the purpose of the scanned data, and display a preview before sending the data.

4. Destination specification

You can select a destination registered in the address book through one-touch operation. Press destination by using various other methods such as by entering manually or selecting from the history. You can also register a new destination in the address book.

5. Select One Touch Job

You can see the preset settings in the machine or the job history. When user authentication is set, the job history of each authenticated user is displayed. When you select a job history, the setting will be applied on the current Scanner screen. This feature is convenient when you are using the same setting repeatedly.

to specify a

Customizing the [Send Settings] Screen

Press and hold a key on the [Send Settings] screen to customize the layout of the keys.

When the administrator has enabled user authentication and User's Own Customization, the screen can be customized for each user.

Switching to change the key layout mode

Long-press any key and press [OK] on the screen below to switch to the key sorting mode and enable changing of the key layout.

²±

DZX026

DZX027

How to Use the Scanner Screen

Changing the key layout

Long-press a key to change the layout, drag it to a new location, and then press [OK].

You can also display the screen of the arranging keys mode by pressing [Menu] ( ) [Change Key Layout] [Change Key Layout].

Hiding a key

Long-press a key to hide, drag it to [Hide the Keys], and then press [OK].

Displaying a hidden key

Press "Hidden Key List" to display the hidden keys. Press and hold the key to display, drag it to the location to display, and then press [OK].

DZX028

1. Getting Started

Confirming the initial placement of the keys

Press [Menu] ( ) [Change Key Layout] [Check the key layout of the factory defaults] on the Scanner screen. After confirming, press [Back].

Resetting the key layout to the default

Press [Menu] ( ) [Change Key Layout] [Reset Layout] [Restore] on the Scanner screen.

DZC186

Adding a Frequently Used Application or Widget to the Home Screen

You can use a frequently used icon or widget easily by adding it to the Home screen. You can organize the icons on the Home screen as you like by changing their order or using folders.

• Add an icon or widget from the application list screen.

• Each page of the Home screen can display up to 12 icons, widgets or folders, for a total of 60 items. A folder can hold up to 80 icons.

• You can add the following items to the Home screen: shortcuts of bookmarks in the browser on the screen and programs registered in the Copy, Fax or Scanner.

• You cannot add a shortcut of a program registered by the document server function to the Home screen.

• When you have set user authentication, log in and customize it. Each user can register their own Home screen.

• A shortcut, folder, or widget cannot be created or moved if there is no space on the Home screen. In this case, delete one of the registered items, and then perform the same operation.

• The names of icons and widgets are displayed up to 20 double-byte or 30 single-byte characters. Names composed of 21 or more double-byte characters are displayed with "...", indicating the 20th and later characters.

DZC187

1. Getting Started

Adding an Icon/Widget to the Home Screen

1. Press the application list icon on the Home screen.

2. Press and hold the icon or widget to be added to the application list screen.

• Select the [Widget] tab to add a widget, or select the [Program] tab to add a program.

3. After the screen changes to the Home screen, move the icon or widget to the desired

position and release it.

To add a classic application or program, select the type of application or program from the displayed menu.

Moving or Deleting Icons and Widgets

• To move an icon or widget, press and hold the icon and move it to the desired position, and then release it.

DZC188

Adding a Frequently Used Application or Widget to the Home Screen

• To delete an icon or widget, press and hold the icon and move it to the trash icon, and then release it.

• When you delete a shortcut icon of a function or program from the Home screen, the function or program is not deleted.

• To reset the Home screen, perform the following procedure.

1. Press [Menu] ( ) on the bottom center of the Home screen.

2. Press [Reset Home Screen].

3. Press [OK] in the displayed message.

Creating a Folder to Organize Icons

1. Press and hold a spot on the Home screen where you want to create a folder.

2. When the "Add to Home Screen" screen is displayed, press [Folder].

3. Open the created folder, press and hold its title, and then change the folder name.

You can enter up to 30 characters for a folder name.

4. Drag the icon and release it over the folder.

EAT366

1. Getting Started

Registering Frequently Used Settings as a Program

You can register a "program" made of a combination of the functions used in the Copy, Fax, or Scanner, such as the scan setting, output setting, and address.

• You can load the registered program easily from the application screen.

• When you press the icon of a program on the Home screen, the machine applies the settings and performs the function registered in the program automatically.

• You can register the following number of items as programs.

• Copy: 25 items

• Fax: 100 items

• Scanner: 100 items

• You cannot register the following settings as a program:

• Copy

[Orientation] of [2 Sided/Combine]

• Fax

[Subject], [Sender]

• Scanner

[Sender], [PDF Security Settings], [Start Number]

• You can register a destination on the program of the scanner function only when [Program Setting for Destinations] of [Scanner Settings] is set to [Include Destinations].

• See "General Settings (Scanner Settings)", User Guide (Full Version).

• When [Program Setting for Destinations] of [Scanner Settings] is set to [Exclude Destinations], the destination registered on the recalled program in the scanner function is not displayed.

• A folder destination with a destination protection code cannot be registered on a program of the scanner function.

EAT367

Registering Frequently Used Settings as a Program

Registering Settings as a Program

First, configure the settings to be registered on the Copy, Fax, or Scanner screen, and then register them.

1. On the Home screen, press [Copy], [Fax], or [Scanner].

2. Specify scan and output settings to be registered as a program.

3. Press [Menu] ( ).

4. Press [Set Current Settings to Program].

5. Press a program number to register the settings.

6. Enter a program name and select an icon, and then press [OK].

7. Press [Place].

The selected icon is displayed on the Home screen.

EAT368

1. Getting Started

8. Press [Exit].

Changing the Contents of the Program

You can change a part of the program and overwrite it or change the contents and register them as a new program.

1. On the Home screen, press [Copy], [Fax], or [Scanner].

2. Press [Menu] ( ), and then press [Recall Program].

3. Press the program number to be changed.

4. Change the scan and output settings.

EAT367

Registering Frequently Used Settings as a Program

5. Press [Menu] ( ), and then press [Set Current Settings to Program].

6. Select a program number to register the changed settings.

• To overwrite the program, select the number of the loaded program.

• To register the contents as a new program, select a number that is not programmed.

7. Press [Program] in the displayed message.

8. Enter a program name and select an icon.

9. Press [OK].

10. Press [Place].

11. Press [Exit].

• To change the icon or program name or to delete the program, press [Menu] ( ) and operate from [Edit / Delete program].

1. Getting Started

Logging In from the Control Panel

When the machine is configured by the administrator to restrict use by unauthorized users, you must authenticate your login information before starting the operation.

The authentication methods are described below.

• When Basic Authentication, Windows Authentication, or LDAP Authentication is configured on the machine, enter the user name and password for authentication to log in to the machine before starting operation.

• Depending on the machine settings, you can use an IC card or mobile device for authentication.

• If user code authentication is specified, you may need to enter the user code to operate the restricted application.

To prevent use of the machine by an unauthorized person, always log out when you have finished using the machine.

While a user is logged in, the name of the user is displayed in the system message.

DZC190

DZC191

Logging In from the Control Panel

• If the machine is not used for a specified period, the user is automatically logged out (Auto Logout). The default setting for Auto Logout is 3 minutes. The period of Auto Logout can be changed by [Auto Logout Timer] of [System Settings] or the Auto Logout setting can be disabled.

• See "Timer Settings", User Guide (Full Version).

• Ask the administrator for the login user name, login password, and user code.

Logging In by Entering the User Name and Password

Enter the authentication information using the keyboard displayed on the control panel.

1. Press [Login] at the top right on the screen.

2. Press [User Name].

3. Enter the login user name, and then press [Done].

4. Press [Password].

5. Enter the login password, and then press [Done].

6. Press [Login].

• If an incorrect password is entered a specified number of times, login with the same name is disabled (Lockout Function). The default setting for unsuccessful attempts before a user is locked out is five. If the user is locked out, the administrator must release the lockout.

DZC192

DZB640

1. Getting Started

• To log out from the machine, press [Logout] at the top right on the screen, and then press [OK].

Logging In Using an IC Card

Hold an IC card over the card reader on the right side of the machine. If the card is not registered on the machine, enter the authentication information and register the card.

1. Hold an IC card over the card reader.

• When the card is registered on the machine, login operation finishes.

• When the card is not registered, the registration screen is displayed. Proceed to the next step to register the card.

2. Enter the Login User Name and Login Password, and then press [Register].

3. Hold the IC card over the card reader again.

• To log out, hold the IC card over the card reader or press [Logout] at the top right on the screen.

• If another user holds the IC card over the card reader while you are still logged in, you are automatically logged out and the new user logs in.

Logging In from the Control Panel

Logging In Using a Mobile Device

Log in to the machine using the RICOH Smart Device Connector app on your mobile device. You need a mobile device that supports Bluetooth Low Energy (BLE).

1. Enable the Bluetooth function on your mobile device.

2. Start the RICOH Smart Device Connector application on the mobile device, and then flick

left or right to display the login screen.

3. Press [NEXT].

EAT360

1. Getting Started

4. Display the login screen on the control panel of the machine, and hold the mobile device

over the Bluetooth label.

• To log out from the machine, hold the mobile device over the Bluetooth label on the control panel or press [Logout] at the top right on the screen.

• If another user holds a mobile device over the card reader while you are still logged in, you are automatically logged out and the new user logs in.

Authenticating Using the User Code

When User Code Authentication is specified as the authentication method on the machine, enter the user code before operating an application.

1. Enter the user code, and then press [OK].

• When you finish the operation of the application, press [Energy Save] ( ) or press and hold [Reset] to release the authentication status.

Changing the Login Password

When Basic Authentication, Windows Authentication, or LDAP Authentication is configured on the machine, change the password periodically to prevent use of the machine by an unauthorized person.

Passwords can contain the following characters. Make the password difficult to guess.

DZX006

DZX016

DZX187

Logging In from the Control Panel

• Uppercase letters: A to Z (26 characters)

• Lowercase letters: a to z (26 characters)

• Numbers: 0 to 9 (10 characters)

• Symbols: (space) ! “ # $ % & ‘ ( ) * + , – . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~ (33 characters)

Changing the login password using the control panel

1. Log in to the machine.

2. Press [Address Book] on the Home screen.

3. Select the login user from the address book, and then press [Edit].

4. Press the [User Management / Others] tab [User Management].

5. Enter the new login password, and then press [OK].

1. Getting Started

You can enter up to 128 characters.

6. Press [OK].

7. After completing the procedure, press [Home] ( ).

You can change the login password in Web Image Monitor.

See "Changing the Login Password Using Web Image Monitor", User Guide (Full Version).

EAT318

Placing an Original on the Exposure Glass

Use the exposure glass to scan originals that cannot be placed in the auto document feeder (ADF), such as books and license cards.

• When lowering the ADF, do not place your hands on the hinges and exposure glass. Your hands or fingers are caught, which can result in injury.

• Do not lift the ADF forcefully. The cover of the ADF might open and cause injury. The ADF, or its hinges may also become damaged.

1. Lift the ADF.

2. Place the original face down and aligned to the mark on the upper left corner of the scan

area.

page 202 "Recommended Original Size and Weight"

3. Lower the ADF.

• When you place a thick book or three-dimensional original on the exposure glass and lower the ADF, the back side of the ADF rises up to accommodate the original.

EAT319

EAT320

1. Getting Started

• Do not open or close the ADF with your hands placed in the space between the ADF and exposure glass.

• The machine cannot detect the size of the original automatically. Specify the original size.

• See "Setting an Original to Send by Fax on the Scanner", User Guide (Full Version).

Placing an Original in the Auto Document Feeder (ADF)

The ADF automatically scans multiple sheets of originals or two-sided originals at one time.

• Once originals start to feed in, do not push or pull them.

• Do not mix different size originals.

• For details about the sizes of originals that you can place in the ADF, see the following:

page 202 "Recommended Original Size and Weight"

• If the originals described below are placed in the ADF, it may cause misfeeds, white lines, or black lines, or result in damage to the originals. Place these originals on the exposure glass.

• Stapled or clipped originals

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with adhesive tape, glue or paste stuck to them

• Originals with any kind of coating, such as thermal paper, art paper, aluminum foil, carbon paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

• Sticky originals such as translucent paper

• Thin or highly flexible originals

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as transparencies or translucent paper

See "Printing Documents in Order of Priority", User Guide (Full Version).

• When loading an original written by pencil on the ADF, the original may be dirty from by being scraped.

• Correct an original that tends to curl before setting on the machine.

• Take care so that multiple originals do not stick to each other and are not fed at once.

• Do not set an original that is wet with correcting fluid or ink. The scanning glass will be stained and the stain will be scanned with the original.

• Do not open the ADF's cover until the scanned originals are ejected into the original output tray. Doing so may cause a malfunction.

EAT321

EAT322

EAT323

1. Getting Started

• If you push originals into the ADF, a paper jam may occur. If a paper jam occurs, open the cover of the ADF and reduce the number of original pages that you place on the ADF. Alternatively, open the cover of the ADF and place the originals but do not push them forcibly.

1. Adjust the original guide A to the original size.

2. Place the aligned originals squarely face up in the ADF.

Place the originals with the first page facing up.

Fan sheets before loading so that multiple papers do not stick to each other and are not fed at once.

Do not stack the originals beyond the limit mark.

EAT324

Placing an Original in the Auto Document Feeder (ADF)

• To scan originals larger than A4 or 81/2 × 11 , pull out the ADF’s extender on the original output tray.

• The machine cannot detect the size of the original automatically. Specify the original size.

• See "Setting an Original to Send by Fax on the Scanner", User Guide (Full Version).

1. Getting Started

2. Copy

DZC207

Basic Procedure for Copying Documents

Set the original on the exposure glass or in the Auto Document Feeder (ADF) to make a copy.

• If the previous setting is still active, press [Reset] before copying.

1. Press [Copy] on the Home screen.

2. Place the original.

See "Placing an Original on the Scanner", User Guide (Full Version).

3. On the Copy screen, press [Original Size].

If the key is not displayed, select it from [Original Setting].

4. Specify the original size.

The size of originals can be specified by the following three methods:

• Using the paper tray settings

When [Use Paper Tray Settings] is selected, the machine scans the originals based on the size of the paper loaded in the selected tray.

• Selecting regular sizes

The user selects the size of the originals from the regular sizes.

• Specifying custom sizes

The user specifies both the horizontal and vertical size of the originals.

See "Copying a Custom Size Original", User Guide (Full Version).

5. Press [ ] or [ ] in [Quantity] to specify the number of copies.

2. Copy

You can enter this using the keyboard after pressing [Quantity] or a number.

6. Press the key for selecting a paper tray and specify the paper to use.

• If you do not want to use other trays when paper runs out, set the machine so it does not automatically select other trays.

See "Tray Paper Settings", User Guide (Full Version).

• To prevent the machine from selecting other trays automatically, disable auto tray switching.

See "General Features (Copier/Document Server Settings)", User Guide (Full Version).

7. Press [Start].

• When the [Check the orientation of the original every time after pressing Start] check box is selected in [Select the original's orientation], and 2-sided, staple, or a function in [Edit / Stamp] is specified, the screen below appears. Select the original orientation as necessary. If you do not need to select this each time, clear the check box.

• When you place the original in the ADF, the process of copying the original starts.

• When you place the original on the exposure glass, the copy process starts according to the setting contents. To make a copy of the second page or back side of the original, place the original accordingly on the exposure glass, and then press [Start]. Press [Finish Scn] after scanning all originals if necessary according to the setting contents.

• Originals scanned when no paper is loaded or when an error has occurred will be copied automatically when the machine is ready to execute copying.

• The machine cannot detect the size of the original automatically.

DZB222

DZB224

DZB225

DZB223

Making Enlarged or Reduced Copies

You can enlarge or reduce the original when copying with the following methods:

• Enlarging or reducing at a specified reduction ratio or into a specified size (Zoom/Reduce/ Enlarge/Size Magnification)

• Enlarging or reducing according to the paper size (Auto Reduce/Enlarge)

• Reducing slightly (Create Margin)

Specifying a Copy Ratio or Size

1. Press [Copy] on the Home screen.

2. Place the original.

See "Placing an Original on the Scanner", User Guide (Full Version).

The base point of reduce/enlarge is different for the exposure glass and Auto Document Feeder (ADF) as shown in the following table:

Setting position Base point Enlarge Reduce

Enlarged or reduced from the top left.

Exposure glass

Enlarged or reduced from the bottom left

Auto Document Feeder (ADF)

EAT411

2. Copy

When you set a 2-sided original in the ADF, the top right corner of the original will be the base point for the enlargement/reduction of the reverse side. To enlarge or reduce from the same point, set the original on the exposure glass and perform 2-sided copy.

3. Press [Copy Ratio] and select a copy ratio or size.

To specify a copy ratio or size other than the displayed setting, press [Others] and perform the following procedure.

Specifying a copy ratio (Zoom/Reduce/Enlarge)

Enter a value or select the copy ratio.

Specifying a size (Size Magnification)

Press [Specify Copy Size] and enter the length of the original and copied image.

4. Press [Start].

• You can change the copy ratio options that appear when you press [Copy Ratio] on the Copy screen. You can also change the enlargement and reduction ratios that appear when you press [Copy Ratio] [Others] on the Copy screen.

EAT412

DZB236

Making Enlarged or Reduced Copies

• See "Reproduction Ratio", User Guide (Full Version).

Enlarging or Reducing According to the Paper Size

The original is enlarged or reduced to fit on the specified paper size (Scale to Paper Size)

1. Press [Copy] on the Home screen.

2. Place the original.

See "Placing an Original on the Scanner", User Guide (Full Version).

3. On the Copy screen, press [Original Size].

If the key is not displayed, select it from [Original Setting].

4. Specify the original size.

EAT413

DZB240

2. Copy

5. On the Copy screen, press [Copy Ratio] and [Fit to Paper Size].

6. Select the tray loaded with the paper to use.

When the orientations of the original and paper in the paper tray do not match, the machine rotates the copied image automatically. To reduce an original of A4 (81/2 × 11) size to A5 (51/ × 81/2) size, for example, you can select either A5 (51/2 × 81/2) or A5 (51/2 × 81/2) .

7. Press [Start].

Reducing Slightly to Increase the Margins

The original is reduced to 93% in size and printed in the center of the paper. This setting is useful when you want to increase margins on a copy or to copy an original in full size onto paper of the same size without the edges being slightly cropped.

Making Enlarged or Reduced Copies

1. Press [Copy] on the Home screen.

2. Place the original.

See "Placing an Original on the Scanner", User Guide (Full Version).

3. On the Copy screen, press [Create Margin].

[Create Margin] is not displayed in the default setting. Change the setting in [Copier / Document Server Settings] the [General Features] tab [Customize Function: Copy (Standard Mode)] or [Customize Function: Copy (All View Mode)] to display the key.

See "General Features (Copier/Document Server Settings)", User Guide (Full Version).

4. Press [Start].

• You can change the copy ratio of [Create Margin] to a value other than 93%.

• See "Reproduction Ratio", User Guide (Full Version).

DZB251

2. Copy

Duplex Copying

You can copy two 1-sided pages or one 2-sided page onto the front and back sides of a single sheet of paper.

The size of the original that can be copied differs from that of the 1-sided copy.

page 202 "Recommended Original Size and Weight"

1. Press [Copy] on the Home screen.

2. Press [1 sided 2 sided] or [2 sided 2 sided] on the Copy screen.

• 1 sided 2 sided

• 2 sided 2 sided

Duplex Copying with the Settings Other Than Those Displayed on the Keys

1. Press [2 Sided/Combine].

2. Specify the original and print side settings.

DZC252

• Original Direction: Specify the orientation to place the originals.

• Original Setting: Specify the condition of the originals to copy (1 sided/2 sided (page opening direction)).

• Print Side Setting: Select the finish from [Open to Right/Left] or [Open to Top].

3. Press [OK].

3. Place the original.

See "Placing an Original on the Scanner", User Guide (Full Version).

4. Press [Start].

Duplex Copying

When placing the originals on the exposure glass, press [Finish Scn] after scanning all of the originals if necessary according to the setting contents and number of originals.

• You can specify the margins when copying a 1-sided original onto both sides of paper.

• See "Edit", User Guide (Full Version).

• You cannot perform Duplex Copy onto the following paper types:

• Label paper (adhesive labels)

• Transparency

• Envelopes

• You can change the setting contents of the two-sided copy key on the Copy screen.

• See "General Features (Copier/Document Server Settings)", User Guide (Full Version).

• Use the [Series] function to copy the front and back sides of a two-sided original onto one side of a sheet page by page.

• See "Copying Facing Pages of a Book Type Original or Two-sided Original", User Guide (Full Version).

DZB253

DZB254

DZB256

DZB257

DZB258

DZB255

DZB259

DZB260

DZB261

2. Copy

Combining and Copying a Multi-page Original onto a Single Sheet of Paper

You can copy multiple sheets in an original onto one side or both sides of a sheet of paper to save paper.

The arrangement of copied pages and copy ratio varies depending on the original orientation and combined pages.

Original Orientation Combine 2 pages Combine 4 pages Combine 8 pages

1. Press [Copy] on the Home screen.

2. On the Copy screen, press [1sided Comb 2orig].

To combine with the settings other than those displayed on the keys

1. Press [2 Sided/Combine].

DZB262

DZB263

Combining and Copying a Multi-page Original onto a Single Sheet of Paper

2. Specify about the original, print side, and combining.

• Original Direction: Specify the orientation to place the originals.

• Original Setting: Specify the condition of the originals to copy (1 sided/2 sided (page opening direction)).

• Print Side Setting: Specify the condition of the copied sheet (1 sided/2 sided (page opening direction)).

• Combine Settings: Specify the number of pages to combine on one side of a sheet.

3. Press the key for selecting a paper tray and specify the paper to use.

4. Place an original.

See "Placing an Original on the Scanner", User Guide (Full Version).

To position the right page first and then the left page when copying an original that reads from right to left, place the original upside down in the ADF.

Example: Combining 2 Pages

Orientation Results

2. Copy

5. Press [Start].

When placing the originals on the exposure glass, press [Finish Scn] after scanning all of the originals if necessary according to the number of originals.

• The minimum copy ratio in the Combine function is 25%. For example, if you copy an A4 (81/2 ×

11)-size original onto A5 (51/2 × 81/2)-size paper with [1sided Comb 4orig], the copy ratio becomes less than 25% and parts of the image might not be copied.

• You can configure the following settings in the [Edit] screen:

• [Erase Original Shadow in Combine]: Determine whether to erase the boundary margin around each original to maintain the margin.

• [Copy Order in Combine]: Specify the order of combined images.

• [Separation Line in Combine]: Set whether to draw a separation line between combined pages.

• See "Edit", User Guide (Full Version).

• You can change the setting contents of the Combine key on the Copy screen.

• See "General Features (Copier/Document Server Settings)", User Guide (Full Version).

EAT414

Copying Onto Envelopes

To copy onto envelopes that are not usually used, set them in the bypass tray. If you copy onto envelopes frequently, set them in the paper tray.

Copying Onto Envelopes in the Bypass Tray

• The Duplex Copy function cannot be used for envelopes. If Duplex Copy is specified, press the key to cancel the setting.

1. Press [Copy] on the Home screen.

2. Set the envelope in the bypass tray with the copying side face up.

page 198 "Envelope Orientation and Recommended Status"

The "Bypass Tray Paper Settings" screen is displayed.

3. Press [Change Setting].

4. Select [Envelope], and then proceed to the next screen.

To change the envelope weight, press [ChngThickness] to specify the weight.

2. Copy

5. Specify the envelope size, and then press [OK] twice.

When you select [Custom Size], enter the envelope size.

6. Place the original on the exposure glass.

page 198 "Envelope Orientation and Recommended Status"

7. Press [Start].

Copying Onto Envelopes in the Paper Tray

• The Duplex Copy function cannot be used for envelopes. If Duplex Copy is specified, press the key to cancel the setting.

1. Set the envelopes in the paper tray.

page 198 "Envelope Orientation and Recommended Status"

2. Press [Copy] on the Home screen.

3. Press the key for selecting a paper tray and specify the paper to use.

4. Select the paper tray in which the envelopes are set.

DZC270

5. Place the original on the exposure glass.

page 198 "Envelope Orientation and Recommended Status"

6. Press [Start].

Copying Onto Envelopes

DZB241

DZB242

DZC207

2. Copy

Copying in Page Order or for Each Page Number

When copying two or more copies of multi-page originals, you can specify the page order as described below.

Sort

Copies in the order of the original.

Stack

Groups together copies of each page in a multi-page original.

1. Press [Copy] on the Home screen.

2. Place the original.

See "Placing an Original on the Scanner", User Guide (Full Version).

3. Press [ ] or [ ] under [Quantity] on the Copy screen to specify the number of copies.

You can enter this using the keyboard after pressing [Quantity] or a number.

Copying in Page Order or for Each Page Number

4. Press [Sort/Stack] on the Copy screen.

If the key is not displayed, select it from [Finishing].

5. Select the function to specify.

6. Press [Start].

When selecting [Sort] and placing an original on the exposure glass, a single set of copies is made. After scanning all of the originals, press [Finish Scn] to copy the rest of the sets.

• When you are using IM 600SRF, the sets of printouts are shifted as they are output.

• You can change the action to perform when paper or memory runs out during sorting under [Memory Full Auto Scan Restart].

• See "Input / Output", User Guide (Full Version).

2. Copy

3. Fax

DZC300

DZC301

Basic Procedure for Transmitting Faxes

The machine scans an original to transmit it by fax into the machine's memory before establishing a communication with the destination (Memory Transmission).

You can also transmit a fax while confirming the status of the fax destination.

See "Sending a Fax While Scanning the Original", User Guide (Full Version).

1. Press [Fax] on the Home screen.

2. Check that [Fax] and [Memory Transmission] are displayed on the fax screen.

3. Place the original in the ADF or on the exposure glass.

See "Setting an Original to Send by Fax on the Scanner", User Guide (Full Version).

4. Press [Settings], and then specify the scan settings.

See "Sending a Fax at the Image Quality Suitable for the Original", User Guide (Full Version).

5. Specify the destination.

• To enter the fax number manually, select the destination from the destination history, or search for the destination in the address book, press , and specify the destination.

EAT512

DZC303

3. Fax

You can select only the destination entered using the numeric keypad from the history.

• To specify the destination again, press .

6. On the [Settings] screen, specify the [Sender] as necessary.

• When a login user is operating the machine, the login user becomes the sender.

To receive a transmission result by e-mail, select [Notification of Result]. The e-mail address that you selected the [Use as Sender] check box when registering the address will be used as the e-mail address of the sender.

See "Registering E-mail Addresses in the Address Book", User Guide (Full Version).

• To print the sender's name on the page received at the destination, select [Stamp Sender Name].

7. Press [Start].

To cancel transmission after scanning the original, press [Stop] and operate in [Job Status] [Transmission Standby File].

See "Confirming and Handling a Document in the Fax Queue", User Guide (Full Version).

• If the telephone line you are connected to requires time to connect to the public line after you dial the external number, enter a [Pause] after entering the number to specify the time to wait before dialing the number. The machine pauses for about two seconds for each single [Pause] entered.

• To use tone-dialing in a pulse-dialing environment, press [Tone]. A tone signal is generated for every number you enter afterward.

Basic Procedure for Transmitting Faxes

• You can perform Immediate transmission only when the total number of destinations specified for all documents exceeds the maximum value.

• During Immediate transmission, the machine cannot scan an original.

• The communication that has been initiated first is displayed on the screen when performing three simultaneous communications.

• For the maximum values of the following items, see "List of Maximum Values for Each Setting Item", User Guide (Full Version):

• Number of documents that can be stored in memory when using Memory Transmission

• Number of pages of documents that can be stored in the memory (ITU-T No.1 chart, resolution "Standard", standard document comprising texts)

• Number of destinations that can be specified for a document when distributing by Broadcast Transmission

• Number of destinations that can be specified for any document

• Number of destinations that can be held in the destination history

• Number of characters/digits in a destination that can be entered manually

DZC128

3. Fax

Registering Fax Numbers in the Address Book

By registering the destinations to which you frequently send faxes together with the send conditions in the address book, you can easily send faxes.

Registering a Fax Number and Send Conditions

1. Press [Address Book] on the Home screen.

2. Press [Register] on the Address Book screen.

3. Enter the information of the destination on the [Name] tab, and then select a title to

classify it.

4. Press the [Destinations] tab [Fax].

DZC135

DZC131

5. Specify the Fax Destinations and send conditions.

Registering Fax Numbers in the Address Book

• Select Line: Select the line to use.

• International Transmission Mode: Specify whether to reduce errors occurring when sending abroad.

• Fax Header: Select the name of the sender printed on the reception sheet of the destination. Register the fax header in advance.

See "Printing the Destination Name, Fax Header, and Standard Message on the Fax Received at the Destination", User Guide (Full Version).

• Label Insertion: Specify the name (title + name) and fixed phrase printed on the reception sheet of the destination.

See "Printing the Destination Name, Fax Header, and Standard Message on the Fax Received at the Destination", User Guide (Full Version).

6. Press the [User Management / Others] tab, and specify the required settings.

DZC132

3. Fax

• User Management: Enter the authentication information to login and use the machine.

• Registration Destination Group: Select a group to which this destination belongs as necessary. Register the group in advance.

See "Registering Groups in the Address Book", User Guide (Full Version).

• Display Priority: When the destinations are sorted in the order of priority, a destination with higher priority is displayed prior to that with lower priority. The destinations with the same priority are displayed in the order of registration.

• Destination Protection: Select this check box to require entering of the protection code to select the destination.

See "Using the Protection Function to Prevent the Misuse of Addresses", User Guide (Full Version).

7. Press [OK].

8. After completing the procedure, press [Home] ( ).

Changing/Deleting the Registered Data Such as Fax Number

If you delete the destination used for the personal box, file transmission will fail. Exclude the destination from the personal box before deleting it.

1. Press [Address Book] on the Home screen.

2. Select the destination to change or delete on the Address Book screen.

You can delete multiple destinations at one time.

3. Press [Edit] or [Delete] to change or delete the destination information.

4. When changing or deleting is complete, press [Home] ( ).

Ricoh IM 600F operation manual

Specifications and Main Features

Frequently Asked Questions

User Manual

How to Read the Manuals

Symbols Used in the Manuals

TABLE OF CONTENTS

1. Getting Started

Turning On and Off the Power

Turning On the Main Power

Turning Off the Main Power

Energy Saving Mode

Guide to Names and Functions of Components

Exterior: Front and Left View

Exterior: Front and Right View

Exterior: Rear and Left View

Interior: Front View

Names and Functions of the Control Panel

Touch Panel/Interface

LED Indicators

Order of Option Installation

Attaching the Paper Feed Unit

Installing the Wireless LAN Interface Board

Installing the IEEE 1284 Interface Board

Installing the Device Server Option

Installing the File Format Converter

Installing SD Card Options

Changing the Display Language

How to Use the Home Screen

Intuitive Screen Operation Using Fingertips

How to Use the Copy Screen

How to Use the Copy Screen (Standard View)

How to Use the Copy Screen (Full View)

Changing the Layout or Display of the Keys of the Copy Function

How to Use the Fax Screen

Customizing the [Settings] Screen

How to Use the Scanner Screen

Customizing the [Send Settings] Screen

Adding a Frequently Used Application or Widget to the Home Screen

Adding an Icon/Widget to the Home Screen

Moving or Deleting Icons and Widgets

Creating a Folder to Organize Icons

Registering Frequently Used Settings as a Program

Registering Settings as a Program

Changing the Contents of the Program

Logging In from the Control Panel

Logging In by Entering the User Name and Password

Logging In Using an IC Card

Logging In Using a Mobile Device

Authenticating Using the User Code

Changing the Login Password

Placing an Original on the Exposure Glass

Placing an Original in the Auto Document Feeder (ADF)

2. Copy

Basic Procedure for Copying Documents

Making Enlarged or Reduced Copies

Specifying a Copy Ratio or Size

Enlarging or Reducing According to the Paper Size

Reducing Slightly to Increase the Margins

Duplex Copying

Combining and Copying a Multi-page Original onto a Single Sheet of Paper

Copying Onto Envelopes

Copying Onto Envelopes in the Bypass Tray

Copying Onto Envelopes in the Paper Tray

Copying in Page Order or for Each Page Number

3. Fax

Basic Procedure for Transmitting Faxes

Registering Fax Numbers in the Address Book

Registering a Fax Number and Send Conditions

Changing/Deleting the Registered Data Such as Fax Number