Ricoh HQ9000, HQ7000, PRIPORTHQ 9000 User Manual

Network Guide

1Printer Functions Available over a Network

2Connecting the Network Cable to the Network

3Setting Up the Machine on a Network

4Windows Configuration

5Using the Printer Function

6Using SmartDeviceMonitor for Client

7Using SmartDeviceMonitor for Admin

8Configuring the Network Interface Module Using a Web Image Monitor

9Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Software Version Conventions Used in This Manual

•NetWare 3.x means NetWare 3.12 and 3.2.

•NetWare 4.x means NetWare 4.1, 4.11, 4.2 and IntranetWare.

Two kinds of size notation are employed in this manual.

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

AppleTalk, Apple, Macintosh and Mac OS are registered trademarks of Apple Computer, Incorporated.

Netscape and Netscape Navigator are registered trademarks of Netscape Communications Corporation.

Novell, NetWare, NDS and NDPS are registered trademarks of Novell, Inc. PostScript® and Acrobat® are registered trademarks of Adobe Systems, Incorporated. Citrix® and MetaFrame® are registered trademarks of Citrix Systems, Inc.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

•The product name of Windows® 95 is Microsoft® Windows 95.

•The product name of Windows® 98 is Microsoft® Windows 98.

•The product name of Windows® Me is Microsoft® Windows Millennium Edition (Windows Me).

•The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Server

Microsoft® Windows® 2000 Professional

•The product names of Windows® XP are as follows: Microsoft® Windows® XP Professional

Microsoft® Windows® XP Home Edition

•The product names of WindowsTM Server 2003 are as follows: Microsoft® WindowsTM Server 2003 Standard Edition Microsoft® WindowsTM Server 2003 Enterprise Edition Microsoft® WindowsTM Server 2003 Web Edition

•The product names of Windows NT® 4.0 are as follows: Microsoft® Windows NT® Server 4.0

Microsoft® Windows NT® Workstation 4.0

Note:

Some illustrations in this manual might be slightly different from the machine.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

Manuals provided are specific to machine type.

Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.

Safety Information (paper)

Describes information about the safety precautions.

Easy Operation Guide (paper/PDF file - CD-ROM *1 )

Describes information about the control panel and basic operations.

Operating Instructions (PDF file - CD-ROM *1 )

Describes operations, functions, User Tools (initial setting, mode setting, etc.) and troubleshooting.

Network Guide (this manual)

Describes procedures for configuring the machine and computers in a network environment.

Printer Reference (PDF file - CD-ROM *1 )

Describes system settings and operations for the machine's printer function.

Preparations for Use as a Printer (paper/PDF file - CD-ROM *1 )

Describes procedures for connecting the Ethernet and USB cables to the machine.

Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Document Management Utility”.

•DeskTopBinder Lite Setup Guide (PDF file - CD-ROM *2 )

Describes the installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.

•DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM *2 ) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

Other manuals

•PostScript3 (PDF file - CD-ROM *1 )

Provided on the CD-ROM labeled “Operating Instructions” Provided on the CD-ROM labeled “Document Management Utility”

TABLE OF CONTENTS
Manuals for This Machine ......................................................................................	i
How to Read This Manual .....................................................................................	1
1. Printer Functions Available over a Network
Using the Printer ....................................................................................................	3
2. Connecting the Network Cable to the Network
Confirming the Connection...................................................................................	5
3. Setting Up the Machine on a Network
User Tools Menu (System Settings).....................................................................	7
Interface Settings .......................................................................................................	8
Network Configuration................................................................................................	9
Settings You Can Change with User Tools..............................................................	11
4. Windows Configuration
Configuring TCP/IP ..............................................................................................	15
Configuring a Windows 95/98/Me Computer ...........................................................	15
Configuring a Windows 2000 Computer ..................................................................	15
Configuring a Windows XP Computer......................................................................	16
Configuring a Windows Server 2003 Computer.......................................................	17
Configuring a Windows NT 4.0 Computer................................................................	17
Configuring NetBEUI ...........................................................................................	18
Configuring a Windows 95/98/Me Computer ...........................................................	18
Configuring a Windows 2000 Computer ..................................................................	18
Configuring a Windows NT 4.0 Computer................................................................	19
5. Using the Printer Function
Printing with Windows ........................................................................................	24
Printing with a Windows 2000/XP, Windows Server 2003 or Windows NT 4.0 Print
Server ....................................................................................................................	24
Printing without a Print Server..................................................................................	25
Printing with a Mac OS ........................................................................................	28
Changing to EtherTalk .............................................................................................	28
Configuring the Printer .............................................................................................	29
Changing the Printer Name......................................................................................	29
Changing the Zone...................................................................................................	29
Printing with NetWare..........................................................................................	30
Setting Up as a Print Server.....................................................................................	31
Setting Up as a Remote Printer ...............................................................................	36
Setting Up a Client Computer ..................................................................................	42

6. Using SmartDeviceMonitor for Client
SmartDeviceMonitor for Client ...........................................................................	45
7. Using SmartDeviceMonitor for Admin
SmartDeviceMonitor for Admin ..........................................................................	49
Changing the Network Interface Module Configuration ...........................................	50
Displaying Printer Status..........................................................................................	51
Managing User Information......................................................................................	51
Configuring Energy Saver Mode ..............................................................................	52
8. Configuring the Network Interface Module Using a Web Image
Monitor
Going to the Top Page.........................................................................................	55
Types of Menu Configuration and Mode ...........................................................	56
Menu Summary ....................................................................................................	58
Reset Printer Job .....................................................................................................	58
Status .......................................................................................................................	58
Job ...........................................................................................................................	58
Stored File................................................................................................................	58
Configuration............................................................................................................	58
Verifying the Network Interface Module Settings .............................................	59
Configuring the Network Interface Module Settings ........................................	60
Using Web Image Monitor Help ..........................................................................	61
Downloading Help ....................................................................................................	61
9. Appendix
Printing Files Directly from Windows ................................................................	63
Setup........................................................................................................................	63
Using a Host Name Instead of an IP Address..........................................................	64
Printing Method ........................................................................................................	65
Specifying the Device Option ...................................................................................	68
Remote Maintenance by telnet ...........................................................................	79
Using telnet ..............................................................................................................	79
Commands List ........................................................................................................	80
Using DHCP........................................................................................................	100
Using AutoNet ........................................................................................................	100
SNMP...................................................................................................................	101
Error Messages on the Display ........................................................................	102
Understanding Displayed Information.............................................................	103
Print Job Information ..............................................................................................	103
Print Log Information..............................................................................................	103
Printer Status and Configuration ............................................................................	104
Configuring the Network Interface Module.............................................................	107
Message List ......................................................................................................	111
System Log Information .........................................................................................	111

iii

Precautions ........................................................................................................	117
Connecting a Dial-Up Router to a Network ............................................................	117
NetWare Printing....................................................................................................	118
When Using IPP with SmartDeviceMonitor for Client ............................................	119
Specifications.....................................................................................................	120
INDEX.......................................................................................................	121

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

RWARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

RCAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[ ]

Keys that appear on the machine's display panel.

[ ]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

{}

Keys on the computer's keyboard.

Names of Major Options

Major options of this printer are referred to as follows in this manual:

•IEEE 1284 Parallel Board Type 1 → IEEE 1284 parallel board

•IEEE 802.11b I/F Unit Type 1 → IEEE 802.11b interface unit

•PostScript3 Board Type 2 → PostScript board

•Extension HDD Type 1→ HDD board

The following software product is referred to using a general name:

•DeskTopBinder Lite and DeskTopBinder professional → DeskTopBinder Lite/professional

1. Printer Functions Available

over a Network

This printer provides printer functions over a network.

Using the Printer

The network interface module is compatible with NetWare *1 (IPX/SPX, TCP/IP), Windows NT 4.0 (TCP/IP, NetBEUI *2 , IPP *3 ), Windows 2000 (TCP/IP, NetBEUI *2 , IPP *3 ), Windows XP (TCP/IP, IPP *3 ), Windows Server 2003 (TCP/IP, IPP *3 ), Windows 95/98/Me (TCP/IP, NetBEUI *2 , IPP *3 ), and Macintosh (AppleTalk) protocols. This allows you to operate the printer in a network that uses different protocols and operating systems.

If the IEEE 802.11b interface unit is installed, you can use only infrastructure mode. For NetBEUI, use the SmartDeviceMonitor for Client port.

IPP (Internet Printing Protocol) is a protocol for printing via the Internet.

AJK164S

Reference

For details about what settings to make, see p.7 “Setting Up the Machine on a Network”.

For details about using this function, see p.21 “Using the Printer Function”.

Printer Functions Available over a Network

2. Connecting the Network

Cable to the Network

Confirming the Connection

This section gives instructions for connecting the printer and computer, configuring the printer, and installing software.

When operating the printer with a USB or a parallel connection

• Connect the printer and computer using a USB or a parallel cable.

Reference

For more information about connection using the USB, see Preparations for Use as a Printer.

For more information about connection using the parallel cable, see "Connecting the Printer", Printer Reference.

•Install a printer driver from the CD-ROM labeled "Printer Drivers and Utilities".

Reference

For more information, see "Installing the Software", Printer Reference.

When operating the printer under a network environment

• Configure the network using the machine's control panel.

Reference

For more information see "User Tools Menu (System Settings)", Printer

Reference.

For information about connection using Ethernet, see Preparations for Use as a Printer.

For information about connection using wireless LAN, see "Connecting the Printer", Printer Reference.

•Install a printer driver and other utilities from the CD-ROM labeled "Printer Drivers and Utilities".

Note

"Network environment" describes a situation where the printer is connected to a computer via wireless LAN.

The IEEE 1284 parallel board for parallel connection and the IEEE 802.11b interface unit for wireless LAN connection cannot be used at the same time.

Wireless LAN and parallel connection are optional functions.

Connecting the Network Cable to the Network

3. Setting Up the Machine on a Network

User Tools Menu (System Settings)

This section describes the network settings you can change with User Tools (System Settings). Make settings according to functions you want to use and the interface to be connected.

Important

These settings should be made by the systems administrator, or after consulting with the systems administrator.

Viewing the Information Displayed in the List

$These items must be set to use the function. Be sure to set them before attempting to use the corresponding function.

For details about settings, see p.11 “Settings You Can Change with User Tools”.

These items must be set if required.

For details about settings, see p.11 “Settings You Can Change with User Tools”.

Setting Up the Machine on a Network

Interface Settings

	Interface			Settings

	Ethernet	Interface Set-		IP Address	$
		tings/Network
		tings/Network		Gateway Address
		Seep.11 “Interface Set-		Gateway Address

				NW Frame Type
		tings/Network”.		NW Frame Type

				Effective Protocol *1	$
				Ethernet Speed
3
3				LAN Type *2	$

	IEEE 802.11b	Interface Set-		IP Address	$
	(wireless LAN)	tings/Network
	(wireless LAN)	tings/Network		Gateway Address
		Seep.11 “Interface Set-		Gateway Address

				Effective Protocol *1	$
		tings/Network”		Effective Protocol *1	$

				NW Frame Type

				Ethernet Speed

				LAN Type *2	$

		Interface Set-		Communication Mode	$
		tings/IEEE 802.11b	*2
		tings/IEEE 802.11b	*2	SSID Setting
		See p.13 “Interface		SSID Setting

				Channel
		Settings/IEEE		Channel
		Settings/IEEE
		802.11b”		WEP (Encryption) Setting

				Wireless LAN Signal

				Transmission Speed

Check [Active] is selected for TCP/IP.

Appears when the IEEE 802.11b interface unit is installed.

If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the printer, the selected interface has priority.

User Tools Menu (System Settings)

Network Configuration

Any change you make with User Tools remains in effect even if the main power switch or operation switch is turned off, or if the {Clear Modes}key is pressed.

Configuring the network using the control panel

Note
Operations for System Settings are different from normal operations. After
using User Tools, press the {User Tools}key to exit.	3

If the key operator code has been set, the key operator code entry screen appears. Enter the code, and then press the [OK] key. For details about the key operator code, see Operating Instructions.

A Press the {User Tools}key.

AJK135S

B C D E

F G

Press [System Settings].

Press [Interface Settings].

Select the setting you want to change, and then press [OK]. Change the setting, and then press [OK].

Note

To cancel changes made to settings and return to the System Settings menu, press [Cancel].

Press [Exit].

Press the {User Tools}key.

Note

You can also exit by pressing [Exit] on the User Tools main menu.

Setting Up the Machine on a Network

Configuring the network using other utilities

In addition to the control panel, a Web Image Monitor and SmartDeviceMonitor for Admin can also be used for configuring the network.

The following table shows available settings:

Note

Indicates printer settings can be changed.

- Indicates the setting cannot be changed from that device.

						SmartDe-
3					Web Im-	SmartDe-
					Web Im-	viceMon-
		Name on the control panel			age Mon-		telnet
		Name on the control panel			age Mon-		telnet
					itor	itor for
					itor	Admin
						Admin

	Interface	Network	DHCP

			IP Address

			Subnet Mask

			Gateway Address

			NW	Auto		-
			Frame
			Frame	EthernetII		-
			Type	EthernetII		-
			Type
				Ethernet802.2		-

				Ethernet802.3		-

				EthernetSNAP		-

			Active	TCP/IP	-	*1
			Protocol
			Protocol	NetWare		*2
				NetWare		*2
				SMB

				AppleTalk

			Ethernet Speed		-	-	-

			LAN	Ethernet		-
			Type
			Type	IEEE 802.11b		-
				IEEE 802.11b		-

		IEEE	Comm. Mode			-
		802.11b
		802.11b	Channel			-
			Channel			-

			Trans. Speed		-	-

			SSID			-

			WEP Encryption			-

			WEP Key			-

You can make the TCP/IP settings if SmartDeviceMonitor for Admin is communicating with the printer using IPX/SPX.

You can make the IPX/SPX settings if SmartDeviceMonitor for Admin is communicating with the printer using TCP/IP.

User Tools Menu (System Settings)

Settings You Can Change with User Tools

Interface Settings/Network

IP Address

Before using this machine in the network environment, you must configure the IP address and subnet mask.

•	Auto-Obtain (DHCP)
•	Specify
•	Specify	3
	When you select [Specify], enter the [IP Address]and [Sub-net Mask] as

“xxx.xxx.xxx.xxx”(“x” indicates a number).

•IP Address: 011.022.033.044

•Sub-net Mask: 000.000.000.000

Note

Default: Auto-Obtain (DHCP)

When you select [Specify], be sure not to set the same [IP Address] as that of another machines on the network.

The physical address (MAC address) also appears.

Gateway Address

A gateway is a connection or interchange point between two networks. Configure the gateway address for the router or host computer used as a gateway.

• Gateway Address:000.000.000.000

Note

Default: 000.000.000.000

Effective Protocol

Select the protocol to use in the network.

• TCP/IP:Effective/Invalid

• NetWare:Effective/Invalid

• SMB:Effective/Invalid

• AppleTalk:Effective/Invalid

Note

Default: TCP/IP: Effective, NetWare: Effective, SMB: Effective, AppleTalk: Effective

Setting Up the Machine on a Network

NW Frame Type

Select the frame type when you use NetWare.

•Auto Select

•Ethernet II

•Ethernet 802.2

•Ethernet 802.3

•Ethernet SNAP

	Note
3	Default: Auto Select
3

Ethernet Speed

Set the access speed for networks.

Select a speed that matches your network environment. [Auto Select] should usually be selected.

•Auto Select

•100Mbps Fixed

•10Mbps Fixed

Note

Default: Auto Select

LAN Type

When you have installed the optional IEEE 802.11b interface unit, select interface, IEEE 802.11b (wireless LAN) or Ethernet.

• Ethernet

• IEEE 802.11b

Note

Default: Ethernet

Appears when the optional IEEE 802.11b interface unit is installed.

If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the selected interface takes precedence.

User Tools Menu (System Settings)

Interface Settings/IEEE 802.11b

Preparation

You must install the IEEE 802.11b interface unit into the printer.

Note

Be sure to make all settings.

Communication Mode

Specifies the communication mode of the wireless LAN.


• 802.11 Ad hoc	3

•Ad hoc

•Infrastructure

Note

Default: 802.11 Ad hoc

SSID Setting

Specifies SSID to distinguish the access point in infrastructure mode or 802.11 ad hoc mode.

Limitation

The characters that can be used are ASCII 0x20-0x7e (32 bytes).

Note

Default: blank (ASSID)

If blank is specified in 802.11b ad hoc mode or ad hoc mode, “ASSID” appears.

Channel

Specifies a channel when you select 802.11b ad hoc mode or ad hoc mode.

Note

Default: 11

The following channels are available:

•Metric version: 1-13

•Inch version: 1-11

Setting Up the Machine on a Network

WEP (Encryption) Setting

Specifies the encryption of the IEEE 802.11b (wireless LAN). If this is set to [Active], you must enter the WEP key.

•VWEP

•Active

•Inactive

•VEncryption

10 alphanumeric characters must be entered for 64 bit, 26 characters for 128 bit.

3 Note

Default: Inactive

Wireless LAN Signal

Shows the radio wave conditions of the access point connected in infrastructure mode.

Note

Radio wave status is displayed when you press [Wireless LAN Signal].

Transmission Speed

Specifies the communication speed of the IEEE 802.11b (wireless LAN).

• Auto

• 11Mbps Fixed

• 5.5Mbps Fixed

• 2Mbps Fixed

• 1Mbps Fixed

Note

Default: Auto

Return to Defaults

You can return the IEEE 802.11b (wireless LAN) settings to their defaults.

• No

• Yes

4. Windows Configuration

Configuring TCP/IP

This section describes how to configure Windows for TCP/IP and IPP.

Configuring a Windows 95/98/Me Computer

Follow the procedure below to configure a Windows 95/98/Me computer to use TCP/IP.

A Open [Control Panel], and then double-click the Network icon. Make sure

[TCP/IP] is selected in the [The following network components are installed] box on the [Configuration] tab.

Note

Select TCP/IP if it is not already selected.

If TCP/IP is not installed, click [Add...] on the [Configuration] tab to install it. For more information about installing TCP/IP, see Windows 95/98/Me Help.

B Click [Properties].

C Configure TCP/IP using the appropriate IP address, subnet mask, and other settings.

Check with the network administrator that the settings are correct.

Configuring a Windows 2000 Computer

Follow the procedure below to configure a Windows 2000 computer to use TCP/IP.

A On the [Start] menu, point to [Settings], and then click [Network and Dial-up Connections].

B Double-click [Local Area Connection]. On the [General] tab, click [Properties].

C Make sure [Internet Protocol (TCP/IP)] is selected in the [Components checked are used by this connection] box on the [General] tab.

Note

Select TCP/IP if it is not already selected.

If TCP/IP is not installed, click [Install] on the [General] tab to install it. For more information about installing TCP/IP, see Windows 2000 Help.

Windows Configuration

D E

Click [Properties].

Configure TCP/IP using the appropriate IP address, subnet mask, and other settings.

Check with the network administrator that the settings are correct.

Configuring a Windows XP Computer

Follow the procedure below to configure a Windows XP computer to use TCP/IP.

A On the [Start] menu, click [Control Panel], and then click [Network and Internet Connections].

4B Click [Network Connections], and then double-click [Local Area Connection].

C On the [General] tab, click [Properties].

D Make sure [Internet Protocol (TCP/IP)] is selected in the [This connection uses the following items] box on the [General] tab.

Note

Select TCP/IP if it is not already selected.

If TCP/IP is not installed, click [Install] on the [General] tab to install it. For more information about installing TCP/IP, see Windows XP Help.

E Click [Properties].

F Configure TCP/IP using the appropriate IP address, subnet mask, and other settings.

Check with the network administrator that the settings are correct.

Configuring TCP/IP

Configuring a Windows Server 2003 Computer

Follow the procedure below to configure a Windows Server 2003 computer to use TCP/IP.

A On the [Start] menu, point to [Control Panel], point to [Network Connections], and then click [Local Area Connection].

B On the [General] tab, click [Properties].

C Make sure [Internet Protocol (TCP/IP)] is selected in the [This connection uses the following items] box on the [General] tab.

		Note	4
		Select TCP/IP if it is not already selected.

If TCP/IP is not installed, click [Install...] on the [General] tab to install it. For more information about installing TCP/IP, see Windows Server 2003 Help.

D Click [Properties].

E Configure TCP/IP using the appropriate IP address, subnet mask, and other settings.

Check with the network administrator that the settings are correct.

Configuring a Windows NT 4.0 Computer

Follow the procedure below to configure a Windows NT 4.0 computer to use TCP/IP.

A Open [Control Panel], and then double-click the Network icon. Make sure

[TCP/IP Protocol] is selected in the [Network Protocols] box on the [Protocols] tab.

Note

Select TCP/IP if it is not already selected.

If TCP/IP is not installed, click [Add...] on the [Protocols] tab to install it. For more information about installing TCP/IP, see Windows NT 4.0 Help.

B Click [Properties...].

C Configure TCP/IP using the appropriate IP address, subnet mask, and other settings.

Check with the network administrator that the settings are correct.

Windows Configuration

Configuring NetBEUI

This section describes how to configure Windows to use NetBEUI.

Limitation

NetBEUI cannot be used under Windows XP or Windows Server 2003.

Note

NetBEUI appears as SMB in the control panel, manual, and related utilities.