Ricoh HQ7000, HQ9000 Reference Guide

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Getting Started

Preparing to Print

Operating Instructions

Printer Reference

Setting Up the Printer Driver and Canceling a Print Job

Various Types of Printing

Troubleshooting

Using the Control Panel

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your machine before reading this mamual.

• Type1: Resolution 600 dpi

• Type2: Resolution 400 dpi

Two kinds of size notation are employed in this manual.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe®, PostScript®, Acrobat® and PageMaker® are registered trademarks of Adobe Systems Incorporated.

AppleTalk, Apple, Macintosh and Mac OS are registered trademarks of Apple Computer, Incorporated.

IPS-PRINT™ Printer Language Emulation Copyright

2000, Oak Technology, Inc., All Rights Re-

served.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft® Windows® Millennium Edition (Windows Me)

• The product name of Windows® 2000 are as follows: Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Professional

• The product name of Windows® XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition

• The product names of Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft

• The product name of Windows Microsoft® Windows NT® Server 4.0 Microsoft

Windows ServerTM 2003 Web Edition

NT are as follows:

Windows NT® Workstation 4.0

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❖ Safety Information (paper)

Describes information about the safety precautions.

❖ Easy Operation Guide (paper/PDF file - CD-ROM

)

Describes information about the control panel and basic operations.

❖ Operating Instructions (PDF file - CD-ROM

)

Describes operations, functions, User Tools (initial setting, mode setting, etc.) and troubleshooting.

❖ Network Guide (PDF file - CD-ROM

)

Describes procedures for configuring the machine and computers in a network environment.

❖ Printer Reference (this manual)

Describes system settings and operations for the machine's printer function.

❖ Preparations for Use as a Printer (paper/PDF file - CD-ROM

)

Describes procedures for connecting the Ethernet and USB cables to the machine.

❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM

)

Describes the installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.

• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM

)

Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

❖ Other manuals

• PostScript3 (PDF file - CD-ROM

Provided on the CD-ROM labeled “Operating Instructions”

Provided on the CD-ROM labeled “Document Management Utility”

)

Manuals for This Machine ......................................................................................i

How to Read This Manual .....................................................................................1

1. Getting Started

Control Panel..........................................................................................................3

Display Panel .............................................................................................................5

Printer Settings...........................................................................................................6

2. Preparing to Print

Connecting the Machine .....................................................................................12

Requirements...........................................................................................................13

Using the Parallel Cable...........................................................................................13

Using IEEE 802.11b (Wireless LAN)........................................................................14

User Tools Menu (System Settings)...................................................................17

Interface Settings .....................................................................................................18

Network Configuration..............................................................................................19

Settings You Can Change with User Tools ..............................................................21

Installing the Software.........................................................................................25

Auto Run ..................................................................................................................25

Quick Install..............................................................................................................26

Installing RPCS Printer Driver..................................................................................28

Setting Up Options - RPCS......................................................................................33

Installing the PostScript 3 Printer Driver ..................................................................34

Mac OS - Installing the PostScript 3 Printer Driver and Utilities...............................41

Mac OS X - Installing the PostScript 3 Printer Driver...............................................43

Installing the Printer Driver Using USB ....................................................................44

Installing SmartDeviceMonitor for Client/Admin.......................................................47

Using Adobe PageMaker Version 6.0, 6.5, or 7.0.................................................... 48

Software and Utilities Included on the CD-ROM............................................... 49

Printer Drivers ..........................................................................................................49

Software and Utilities ...............................................................................................50

3. Setting Up the Printer Driver and Canceling a Print Job

Accessing Printer Properties..............................................................................51

Windows 95/98/Me - Accessing Printer Properties ..................................................51

Windows 2000/XP and Windows Server 2003 - Accessing Printer Properties ........ 52

Windows NT 4.0 - Accessing Printer Properties ......................................................54

Macintosh - Setting Up for Printing ..........................................................................56

Canceling a Print Job ..........................................................................................57

Canceling from a computer ......................................................................................57

Canceling on the control panel.................................................................................58

4. Various Types of Printing

Windows 95/98/Me - Various Types of Printing ................................................59

Printing on custom sized paper ................................................................................59

Printing on paper with an undetectable size ............................................................60

When envelopes cannot be fed................................................................................61

Windows 2000/XP and Windows Server 2003 - Various Types of Printing ....63

Printing on custom sized paper ................................................................................63

Printing on paper with an undetectable size ............................................................64

When envelopes cannot be fed................................................................................65

Windows NT 4.0 - Various Types of Printing.....................................................67

Printing on custom sized paper ................................................................................67

Printing on paper with an undetectable size ............................................................68

When envelopes cannot be fed................................................................................69

5. Troubleshooting

Error & Status Messages on the Display Panel ................................................71

Printer does not Print ..........................................................................................73

Other Printing Problems .....................................................................................76

6. Using the Control Panel

Online Print Features Menu ................................................................................83

Adjusting Online Print Features .........................................................................84

Online Print Features Settings ...........................................................................85

General Features .....................................................................................................85

List / Test Print .........................................................................................................86

Host Interface...........................................................................................................89

PS Menu ..................................................................................................................89

Administrator Tools ..................................................................................................89

7. Appendix

Printing a PDF File Directly.................................................................................91

Printing Method........................................................................................................91

Specifications.......................................................................................................93

Options.....................................................................................................................94

INDEX......................................................................................................... 96

iii

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

{}

Keys on the computer's keyboard.

Names of Major Options

Major options of this printer are referred to as follows in this manual:

• IEEE 1284 Parallel Board Type 1 → IEEE 1284 parallel board

• IEEE 802.11b I/F Unit Type 1 → IEEE 802.11b interface unit

• PostScript3 Board Type 2 → PostScript board

•Extension HDD Type 1 → HDD board

The following software product is referred to using a general name:

• DeskTopBinder Lite and DeskTopBinder professional → DeskTopBinder Lite/professional

Control Panel

1. Getting Started

AJK101S

1. Screen contrast knob

Adjusts the brightness of the display panel.

2. {Image Position} key

Adjusts the position of printed images.

3. {User Tools} key

Press to change the default settings to meet your requirements.

4. Position Setting keys

Adjusts the position of printed images.

5. {Printer Settings} key

Press to change the default settings of online printing.

6. Indicators

7. {Check Modes} key

Press this key to check settings.

8. {Program} key

Press to register frequently used settings, or to recall registered settings.

9. {Clear Modes} key

Press to clear previously entered copy job settings.

10. {Hold Data-in} key

Press to reject the online print temporarily.

11. {Master Making} mode select key

Press to select the master making mode.

12. {Auto Cycle} key

Press to make masters and prints in a single operation.

13. {Print} mode select key

Press to select the print mode.

14. Main power indicator

The main power indicator lights up when the main power switch is turned on.

15. {Proof} key

Press to make a proof print. Same as 22.

16. Data In indicator (Green)

• On: Data waiting for Master Making and printing is in the machine.

• Blinking: Data is being received, or Master Making or printing is in progress.

• Off: Master Making and printing are completed.

17. Error indicator (Red)

• On: An error has occurred. Master Making and printing stops.

• Off: Normal status

Getting Started

18. Speed setting keys

Press to adjust the printing speed.

19. {Initial position} key

Press to reset to the default image position.

20. Number keys

Press to enter the desired number of prints and data for selected modes.

21. {Clear/Stop} key

•Clear Press to delete a number entered.

•Stop Press to stop a job in progress.

22. {Proof} key

Press to make a proof print.

Note

❒ Same as 15.

23. {Start} key

Press to start making masters or printing.

24. Operation switch

Press this switch to go into the Energy Saver mode. Press again this switch to return to ready condition.

Control Panel

Display Panel

The display panel shows machine status, error messages and function menus.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted like

. Keys appearing as cannot be used.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

By default the screen is displayed when you turn the power on.

Common Key Operations

The display panel shows the printer status, error message, and function menu.

1. Printer status or messages

Displays current machine condition.

2. Number of prints made.

3. [End Printing] key

Press to cancel the current master making or printing. See p.7 “Selecting the Cycle Setting Mode”

4. [Job Reset] key

Press to cancel the current job. Seep.57 “Canceling a Print Job”

AJK171S

5. [Make Master Options] key

Press to set the optional functions of making master.

Reference

See Operating Instructions.

6. Function keys

Reference

See Operating Instructions.

Getting Started

❖ Key list

[OK] Acknowledges a selected function or entered values, and then returns

to the previous display

[Cancel] Deletes a selected function or entered values, and then returns to the

previous display

[UPrev.], [TNext] Moves to the previous page or the next page when all functions cannot

be displayed on one page.

[OK] [Yes] Closes displayed messages.

[Clear] Clears entered values and does not change the settings.

[Exit] Returns to the previous display.

Printer Settings

It is possible to change the paper size, cycle setting mode on the Printer Settings menu.

Selecting the Online Print Paper Size

This machine automatically detects the paper size, however, there are cases where the machine cannot detect the size depending on the paper size. In these cases, follow the procedure below and manually make the desired settings.

A Press the {Printer Settings}key on the printer.

AJK136S

B Press [Tray Paper Size: Paper Feed Tray]. C Select the paper size, and then press [OK].

Important

❒ Select a size that is bigger than the contents to be printed. If the contents

are bigger than the size selected and the data is printed, it will, for example, cause the roller to get dirty.

D Press [Exit].

Control Panel

Selecting the Cycle Setting Mode

It is possible to set the operation mode when executing master making and printing online.

A Auto Cycle

AJK172S

Master making and printing of all pages are executed continuously. If printing is suspended using the {Clear/Stop} on the control panel, it stops in the print mode. In this case, it is not possible to switch to the master making mode unless printing is completed. To resume master making from the next page, press the [End Printing] on the display and terminate the printing operation.

B Original Page Cycle

AJK175S

Operations tentatively stop after master making and printing of each page are executed in succession. It switches to the master making mode with printing terminated. Press the {Start}on the control panel while in this state to resume master making from the next page.

Note

❒ Since it switches to the master making mode when printing is concluded,

switch to the print mode and press the {Start} on the control panel to execute additional printing with printing in the concluded state.

Getting Started

C Master Cycle

AJK174S

It tentatively stops for each master making of each page. The master making of the following page subsequent to printing starts in succession and stops after the conclusion of master making. It switches to the print mode with master making in the concluded state. Press the {Start} on the control panel to start printing.

Note

❒ Since it switches to the print mode when master making concludes, to pro-

ceed to the master making of the next page without printing the master making page, press the [End Printing] on the display and conclude the print mode.

D Master/Print Cycle

AJK173S

It tentatively stops for each master making and printing of each page. It switches to the print mode with master making in the concluded state. Press the {Start} on the control panel to start printing. It switches to the master making mode with printing in the concluded state. Press the {Start} on the control panel in this state to resume master making from the next page.

Note

❒ Since it switches to the master making mode when printing is concluded,

switch to the print mode and press the {Start} on the control panel to execute additional printing with printing in the concluded state.

A Press the {Printer Settings} key.

AJK136S

B Press the [Cycle Setting] . C Select the Cycle Setting Mode, and then press [OK]. D Press the [Exit].

Control Panel

Getting Started

2. Preparing to Print

This section gives instructions for connecting the printer and computer, configuring the printer, and installing software.

❖ When operating the printer with a USB or a parallel connection

• Connect the printer and computer using a USB or a parallel connection.

Reference

For more information about connection using the USB, see Preparations for Use as a Printer.

For more information about connection using the parallel cable, see p.12 “Connecting the Machine”.

• Install a printer driver from the CD-ROM labeled "Printer Drivers and Util-

ities".

Reference

For more information, see p.25 “Installing the Software”.

❖ When operating the printer under a network environment

• Configure the network using the machine's control panel.

Reference

For more information, see p.17 “User Tools Menu (System Settings)”.

For information about connection using Ethernet, see Preparations for Use as a Printer.

For information about connection using wireless LAN, see p.12 “Connecting the Machine”.

• Install a printer driver and other utilities from the CD-ROM labeled "Print-

er Drivers and Utilities".

Reference

For more information, see p.25 “Installing the Software”.

Note

❒ “Network environment” describes a situation where the printer is connected

to a computer via wireless LAN.

❒ The IEEE 1284 parallel board for parallel connection and the IEEE 802.11b in-

terface unit for wireless LAN connection cannot be used at the same time.

❒ Wireless LAN and parallel connection are optional functions.

Preparing to Print

Connecting the Machine

AJK204S

1. USB port

Use a USB cable to connect the printer to the host computer.

2. Ethernet port

Use a network interface cable to connect the printer to a network.

3. Parallel interface port

Connector for the parallel interface cable used when connecting to a computer.

4. IEEE 802.11b (wireless LAN) in-

terface port

Use to install the IEEE 802.11b interface unit for wireless LAN connection to the network.

Reference

For details about connection using USB and Ethernet, see Preparations for Use as a Printer.

Connecting the Machine

Requirements

Before using this printer, make sure all environmental and electrical requirements are met. Connect the printer to the host computer using the parallel port, network interface unit, or both.

Make sure all cables, connectors, and electrical outlets necessary to attach the printer to the host computer or network are at hand.

Important

❒ The interface cable is not supplied. It is your responsibility to prepare the in-

terface cable appropriate for the computer that you are using.

Using the Parallel Cable

Connect the printer to the host computer using a parallel cable compliant with IEEE 1284 (available separately).

Follow these steps to connect the printer to the host computer.

Important

❒ Before connecting an interface cable between the printer and a computer,

make sure that the printer is not operating, and then turn off the main power switches of the printer and the computer.

A Attach the parallel cable to the parallel interface connector of the printer,

and then secure the cable.

ACV014S

B Attach the other end of the parallel cable to the port of the computer. Secure

the cable.

Preparing to Print

Using IEEE 802.11b (Wireless LAN)

Setting IEEE 802.11b (Wireless LAN)

ACV010S

Note

❒ Select [802.11 Ad hoc] as the communication mode when connecting Windows

XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode.

Confirming the Connection

A Make sure the LED of the IEEE 802.11b card is lit.

❖ When using in infrastructure mode

1 2

Connecting the Machine

ZGDH600J

1. If [LAN Type] on the [Interface Set-

tings]/[Network] screen is not set to

[IEEE 802.11b], this LED does not light, even if the main power is on.

2. If the printer is connected proper-

ly to the network, the LED is green when in infrastructure mode. If the LED is blinking, the printer is searching for devices.

❖ When using in ad hoc mode/802.11 ad hoc mode

1. If the IEEE 802.11b card is work-

ing, it is lit in orange.

2. If the printer is connected proper-

ly to the network, the LED is green when in ad hoc mode or 802.11 ad hoc mode. If the LED is blinking, the printer is searching for devices. The LED will light after a few seconds.

1 2

ZGDH600J

B Print the configuration page to verify settings.

Reference

For more information about printing a configuration page, see p.87 “Printing the configuration page”.

Preparing to Print

Checking the machine's radio wave status

When using in infrastructure mode, you can check the machine's radio wave status using the control panel.

Note

❒ To check the radio wave status, press [IEEE 802.11b] under [LAN Type] on the

[Network] screen.

A Press the {User Tools} key.

AJK135S

B Press [System Settings]. C Press [Interface Settings]. D Press [IEEE 802.11b]. E Press [Wireless LAN Signal].

The machine's radio wave status appears.

F After checking radio wave status, press [Exit]. G Press the {User Tools} key to return to the User Tools menu.

User Tools Menu (System Settings)

This section describes the network settings you can change with User Tools (System Settings). Make settings according to functions you want to use and the interface to be connected.

Important

❒ These settings should be made by the systems administrator, or after consult-

ing with the systems administrator.

❖ Viewing the Information Displayed in the List

$ These items must be set to use the function. Be sure to set them before attempting to use the corresponding function. For details about settings, see p.21 “Settings You Can Change with User Tools” ❍ These items must be set if required. For details about settings, see "Settings You Can Change with User Tools", Network Guide.

Preparing to Print

Interface Settings

Ethernet Interface Set-

tings/Network

See p.21 “Interface Settings/Network”.

IEEE 802.11b (wireless LAN)

Interface Settings/Network

See p.21 “Interface Settings/Network”.

Interface Settings/IEEE 802.11b

See p.23 “Interface Settings/IEEE

802.11b”.

IP Address $

Gateway Address ❍

NW Frame Type ❍

Effective Protocol

Ethernet Speed ❍

LAN Type IP Address $

Gateway Address ❍

Effective Protocol

NW Frame Type ❍

Ethernet Speed ❍

LAN Type Communication Mode $

SSID Setting ❍

Channel ❍

WEP (Encryption) Setting ❍

Wireless LAN Signal ❍

Transmission Speed ❍

Check [Active] is selected for TCP/IP.

Appears when the IEEE 802.11b interface unit is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the printer, the

selected interface has priority.

User Tools Menu (System Settings)

Network Configuration

Any change you make with User Tools remains in effect even if the main power switch or operation switch is turned off, or if the {Clear Modes} key is pressed.

Configuring the network using the control panel

Note

❒ Operations for System Settings are different from normal operations. After

using User Tools, press the {User Tools} key to exit.

❒ If the key operator code has been set, the key operator code entry screen ap-

pears. Enter the code, and then press the [OK] key. For details about the key operator code, see Operating Instructions.

A Press the {User Tools} key.

AJK135S

B Press [System Settings].

C Press [Interface Settings]. D Select the setting you want to change, and then press [OK]. E Change the setting, and then press [OK].

Note

❒ To cancel changes made to settings and return to the System Settings

menu, press [Cancel].

F Press [Exit]. G Press the {User Tools} key.

Note

❒ You can also exit by pressing [Exit] on the User Tools main menu.

Preparing to Print

Configuring the network using other utilities

In addition to the control panel, Web Image Monitor and SmartDeviceMonitor for Admin can also be used for configuring the network. The following table shows available settings:

Note

❒❍ Indicates printer settings can be changed.

❒ - Indicates the setting cannot be changed from that device.

Web Im-

Name on the control panel

Interface Network DHCP ❍❍❍

IP Address ❍❍❍

Subnet Mask ❍❍❍

Gateway Address ❍❍❍

NW Frame Type

Active Protocol

Ethernet Speed - - -

Auto ❍ - ❍

EthernetII ❍ - ❍

Ethernet802.2 ❍ - ❍

Ethernet802.3 ❍ - ❍

EthernetSNAP ❍ - ❍

TCP/IP -

NetWare ❍

SMB ❍❍❍

AppleTalk ❍❍❍

age Mon-

itor

SmartDeviceMon-

itor for Admin

❍

telnet

❍

LAN Type

IEEE

802.11b

You can make the TCP/IP settings if SmartDeviceMonitor for Admin is communicating with the printer using IPX/SPX.

You can make the IPX/SPX settings if SmartDeviceMonitor for Admin is communi-

Comm. Mode ❍ - ❍

Channel ❍ - ❍

Trans. Speed - - ❍

SSID ❍ - ❍

WEP Encryption ❍ - ❍

WEP Key ❍ - ❍

Ethernet ❍ - ❍

IEEE 802.11b ❍ - ❍

cating with the printer using TCP/IP.

User Tools Menu (System Settings)

Settings You Can Change with User Tools

Interface Settings/Network

❖ IP Address

Before using this machine in the network environment, you must configure the IP address and subnet mask.

•Auto-Obtain (DHCP)

•Specify

When you select [Specify], enter the [IP Address]and [Sub-net Mask] as “xxx.xxx.xxx.xxx”(“x” indicates a number).

• IP Address: 011.022.033.044

• Sub-net Mask: 000.000.000.000

Note

❒ Default: Auto-Obtain (DHCP)

❒ When you select [Specify], be sure not to set the same [IP Address] as that of

another machines on the network.

❒ The physical address (MAC address) also appears.

❖ Gateway Address

A gateway is a connection or interchange point between two networks. Configure the gateway address for the router or host computer used as a gateway.

• Gateway Address:000.000.000.000

Note

❒ Default: 000.000.000.000

❖ Effective Protocol

Select the protocol to use in the network.

• TCP/IP:Effective/Invalid

• NetWare:Effective/Invalid

• SMB:Effective/Invalid

• AppleTalk:Effective/Invalid

Note

❒ Default: TCP/IP: Effective, NetWare: Effective, SMB: Effective, AppleTalk: Effec-

tive

Preparing to Print

❖ NW Frame Type

Select the frame type when you use NetWare.

•Auto Select

•Ethernet II

• Ethernet 802.2

• Ethernet 802.3

• Ethernet SNAP

Note

❒ Default: Auto Select

❖ Ethernet Speed

Set the access speed for networks. Select a speed that matches your network environment. [Auto Select] should usually be selected.

•Auto Select

• 100Mbps Fixed

• 10Mbps Fixed

Note

❒ Default: Auto Select

❖ LAN Type

When you have installed the optional IEEE 802.11b interface unit, select interface, IEEE 802.11b (wireless LAN) or Ethernet.

•Ethernet

• IEEE 802.11b

Note

❒ Default: Ethernet

❒ Appears when the optional IEEE 802.11b interface unit is installed.

❒ If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the ma-

chine, the selected interface takes precedence.

User Tools Menu (System Settings)

Interface Settings/IEEE 802.11b

Preparation

You must install the IEEE 802.11b interface unit into the printer.

Note

❒ Be sure to make all settings.

❖ Communication Mode

Specifies the communication mode of the wireless LAN.

• 802.11 Ad hoc

•Ad hoc

• Infrastructure

Note

❒ Default: 802.11 Ad hoc

❖ SSID Setting

Specifies SSID to distinguish the access point in infrastructure mode or 802.11 ad hoc mode.

Limitation

❒ The characters that can be used are ASCII 0x20-0x7e (32 bytes).

Note

❒ Default: blank (ASSID)

❒ If blank is specified in 802.11b ad hoc mode or ad hoc mode, “ASSID” appears.

❖ Channel

Specifies a channel when you select 802.11b ad hoc mode or ad hoc mode.

Note

❒ Default: 11

❒ The following channels are available:

• Metric version: 1-13

• Inch version: 1-11

Preparing to Print

❖ WEP (Encryption) Setting

Specifies the encryption of the IEEE 802.11b (wireless LAN). If this is set to [Active], you must enter the WEP key.

• VWEP

•Active

•Inactive

• VEncryption

10 alphanumeric characters must be entered for 64 bit, 26 characters for 128 bit.

Note

❒ Default: Inactive

❖ Wireless LAN Signal

Shows the radio wave conditions of the access point connected in infrastructure mode.

Note

❒ Radio wave status is displayed when you press [Wireless LAN Signal].

❖ Transmission Speed

Specifies the communication speed of the IEEE 802.11b (wireless LAN).

•Auto

• 11Mbps Fixed

• 5.5Mbps Fixed

•2Mbps Fixed

•1Mbps Fixed

Note

❒ Default: Auto

❖ Return to Defaults

You can return the IEEE 802.11b (wireless LAN) settings to their defaults.

•No

•Yes

Installing the Software

This manual assumes you are familiar with general Windows procedures and practices. If you are not, see the operating instructions that come with Windows for details.

The procedure for installing the printer driver depends on the connection with the computer. With a parallel or Ethernet connection, Quick Install is also available. With a wireless LAN connection, check the printer and computer are communicating properly and then install the printer driver by following the procedure used for an Ethernet connection.

• For details about the parallel/network connection, see p.26 “Quick Install” or p.28 “Installing RPCS Printer Driver”.

• For details about the USB connection, see p.44 “Installing the Printer Driver Using USB”.

Auto Run

Inserting the CD-ROM into the CD-ROM drive starts the installer automatically. The installer helps you install the printer drivers and software easily.

Note

❒ If “plug and play” starts, click [Cancel] in [New Hardware Found], [Device Drive]

or [Found New Hardware Wizard] dialog box, and then insert the CD-ROM. The [New Hardware Found], [Device Driver Wizard] or [Found New Hardware Wizard] dialog box appears depending on the system version of the Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0.

❒ Auto Run might not work automatically with certain operating system set-

tings. If this happens, launch "Setup.exe", located on the CD-ROM root directory.

❒ If you want to cancel Auto Run, hold down the {SHIFT} key (if your operating

system is Windows 2000/XP or Windows Server 2003, hold down the left {SHIFT} key) while inserting the CD-ROM. Keep the {SHIFT} key held down until the computer has finished accessing the CD-ROM.

Limitation

❒ If your operating system is Windows 2000/XP, Windows Server 2003, or

Windows NT 4.0, installing software using Auto Run requires Administrator permission. When you install software using Auto Run, log on using an account that has Administrators permission.

Preparing to Print

The following table shows the printer drivers and software that can be installed using Auto Run:

Auto Run

Quick Install Add Printer and

Network connection with TCP/IP

RPCS Printer Driver ❍❍❍

PostScript 3 Printer Driver

SmartDeviceMonitor for Admin

SmartDeviceMonitor for Client

Available operating systems are: Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0. Auto Run is unavailable with Macintosh.

❍❍

Parallel connection

Utility Wizard

❍

Quick Install

Auto Run will start the installer automatically when you insert the CD-ROM into the CD-ROM drive. By selecting Quick Install, you can easily install the RPCS printer driver. SmartDeviceMonitor for Client can also be installed provided the printer and computer are connected via the network.

Preparation

Before starting installation, close all documents and applications.

Limitation

❒ The following conditions are required:

• Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0

For network connections:

• The printer must be connected to the network using an Ethernet cable.

• TCP/IP protocol must be configured.

• The IP address must be assigned to both printer and computer.

• The IEEE 802.11b interface unit is installed and the connection is properly made.

For parallel connections:

• The printer must be connected to the computer using a parallel cable.

• Bidirectional transmission must be enabled.

Installing the Software

Important

❒ If your system is Windows NT 4.0, we recommend that you upgrade the Win-

dows NT 4.0 operating system to Service Pack 4 or later before installing the RPCS printer driver. Contact your Windows retailer for more information about latest versions.

Note

❒ When the printer is connected to the computer using the USB interface, Quick

Install cannot be used. See p.44 “Installing the Printer Driver Using USB”.

A Quit all applications running. B Insert the CD-ROM into the CD-ROM drive.

Auto Run will start the installer.

C Select a language for the interface, and then click [OK].

The following languages are available: Deutsch (German), English (English), Espanol (Spanish), Francais (French), Italiano (Italian), Nederlands (Dutch), Russian (Russian)

The default interface language is English.

D Click [Quick Install].

The software license agreement appears in the [License Agreement] dialog box.

E After reading through the agreement, click [I accept the agreement.] to agree,

and then click [Next].

F Click the printer model you are using when the [Select Printer] dialog box ap-

pears.

Note

❒ For TCP/IP network connection, select the printer whose IP address is dis-

played in the [Connect To] column.

❒ For parallel connection, select the printer whose printer port is displayed

in the [Connect To] column.

G Click [Install].

Preparing to Print

H Follow the instructions on the screen.

A message prompting you to restart your computer may appear. To complete installation, restart your computer.

Important

❒ If the printer has options installed, you should make settings for them us-

ing the printer driver. See p.33 “Setting Up Options - RPCS”.

Note

❒ If you want to change the printer name, follow the procedure below:

• Windows 95/98/Me/2000, and Windows NT 4.0

On the [Start] menu, point to [Settings], and then click [Printers]. The

[Printers] window appears. Right-click the printer icon, and then click [Rename].

• Windows XP Professional and Windows Server 2003

On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears. Right-click the printer icon, and then click [Rename].

• Windows XP Home Edition

On the [Start] menu, click[Control Panel]. Click [Printers and Other Hard- ware], and then click [Printers and Faxes]. The [Printers and Faxes] window appears. Right-click the printer icon, and then click [Rename].

Installing RPCS Printer Driver

This section gives basic instructions for installing the RPCS printer driver without using Quick Install. Follow the procedures below, as appropriate.

Reference

See p.26 “Quick Install” to install the RPCS printer driver using Quick Install.

Limitation

❒ If your operating system is Windows 2000/XP, Windows Server 2003, or

Windows NT 4.0, installing a printer driver using Auto Run requires Administrator permission. When you install a printer driver using Auto Run, log on using an account that has Administrator permission.

Important

❒ If your operating system is Windows NT 4.0, we recommend that you up-

grade the Windows NT 4.0 operating system to Service Pack 4 or later before installing the printer drivers. Contact your Windows retailer for more information about latest versions.

Installing the Software

Note

❒ If you want to share the printer on a Windows 2000/XP, Windows Server

2003, or Windows NT 4.0 platform, use the [Sharing] tab in the [Printer Proper- ties] dialog box to specify the additional driver (alternate driver). For details, see the operating instructions that come with Windows 2000/XP, Windows Server 2003, or Windows NT 4.0.

❒ When prompted for the additional driver (alternate driver) location, select the

following folders on the CD-ROM:

• Windows 95/98/Me

RPCS: \DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1\

• Windows 2000/XP and Windows Server 2003

RPCS: \DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1\

• Windows NT 4.0

RPCS: \DRIVERS\RPCS\ NT4\(Language)\DISK1\

A Quit all applications running. B Insert the CD-ROM into the CD-ROM drive.

Auto Run will start the installer.

C Select a language for the interface, and then click [OK].

The following languages are available: Deutsch (German), English (English), Espanol (Spanish), Francais (French), Italiano (Italian), Nederlands (Dutch), Russian (Russian)

The default interface language is English.

D Click [RPCS Printer Driver].

The software license agreement appears in the [License Agreement] dialog box.

E After reading through the agreement, click [I accept the agreement.] to agree,

and then click [Next].

F Select the printer drivers you want to install when the [Select Program] dia-

log box appears, and then click [Next].

G Select the model of the printer you are using.

To change the printer name, change it in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

Preparing to Print

I Select SmartDeviceMonitor.

SmartDeviceMonitor

A Click [Port:], and then click [Add]. B Click [SmartDeviceMonitor], and then click [OK].

C Select the printer you want to use.

❖ TCP/IP

A Click [TCP/IP], and then click [Search].

Available machines will be listed.

B Select the printer you want to use, and then click [OK].

Note

❒ Machines that respond to an IP broadcast from the computer will be

displayed. To print to a printer not listed here, click [Specify Address], and then enter the IP address or host name.

❒ Part of the printer's IP address is used for the port name. Under Win-

dows 95/98/Me, avoid using an address that is partially similar to one already in use. For example , if “192.168.0.2” is already used, “192.168.0.2xx” cannot be used. Similarly, if “192.168.0.20” is already used, “192.168.0.2” cannot be used.

❖ NetBEUI

A Click [NetBEUI], and then click [Search].

A list of machines that can be used with NetBEUI appears.

B Select the printer you want to use, and then click [OK].

Note

❒ NetBEUI cannot be used under Windows XP or Windows Server

2003.

❒ Machines that respond to a broadcast from the computer will be dis-

played. To print to a printer not listed here, click [Specify Address], and then enter the NetBEUI address. Confirm the NetBEUI address on the network is on the configuration page. The NetBEUI address appears as “\\RNPxxxx\xxx” on the configuration page. Enter the machine's network path name in the form of "%%Computer name\Share name". Do not enter "\\" but "%%" as head characters.

❒ You cannot print to machines beyond routers.

Installing the Software

❖ IPP

A Click [IPP].

The [IPP Setting] dialog box appears.

B To specify the IP address of the printer, enter "http://machine's-ip-

address/printer" or "ipp://machine's-ip-address/printer" in the [Printer URL] box. (Example: IP address is 192.168.15.16)

http://192.168.15.16/printer ipp://192.168.15.16/printer

C If necessary, enter the names to distinguish the printer in the [IPP Port

Name] box. Enter a different name to those of any existing port name.

If you do not do this, the address entered in the [Printer URL] box will be set as the IPP port name.

D If a proxy server and IPP user name are used, click [Detailed Settings],

and then configure the necessary settings.

Note

❒ For more information about these settings, see SmartDeviceMonitor

for Client Help.

E Click [OK].

J Make sure the location for the selected printer appears after [Port:]. K Configure the user code and default printer as necessary.

❖ User Code

User codes are eight digit codes that allow you to keep track of printing done under each code. To use this feature, the network administrator should assign user codes and inform users of them before they install the printer driver. Take the following procedures to enter a user code for registration:

• For the PostScript 3 printer driver, enter the user code on the [Job Log]

tab in the printer properties dialog box.

• For the RPCS printer driver, click the [Printer Configuration...] button on the [Print Settings] tab in the [Printer Properties] dialog box. Click the [User Code...] button. A dialog box appears. Enter the user code in the dialog box.

Note

❒ When using the RPCS printer driver on Windows 95/98/Me, the user

code cannot be changed once it is entered. To change an entered user code, uninstall the printer driver, reinstall it, and then enter a new user code.

Reference

For more information about user codes, see Operating Instructions.

❖ Default Printer

Select the [Default Printer] check box to set the printer as the default printer.

Preparing to Print

L Click [Continue] to start printer driver installation. M Follow the instructions on the screen.

Changing port settings

Follow these steps to change SmartDeviceMonitor for Client settings, such as the proxy server settings or IPP URL.

Note

❒ There are no port settings for NetBEUI.

A In the [Printers] window, click the icon of the printer you want to use. On

the [File] menu, click [Properties].

Note

❒ Under Windows XP and Windows Server 2003, click the icon of the printer

you want to use in the [Printers and Faxes] window.

B Click the [Details] tab, and then click [Port Settings].

The [Port Settings] dialog box appears.

Note

❒ Under Windows 2000/XP, Windows Server 2003, and Windows NT 4.0,

click the [Ports] tab, and then click [Configure Port...]. The [Port Configuration:] dialog box appears.

• For TCP/IP, you can configure Timeout Settings.

Note

❒ If you cannot select the items on the [Recovery/Parallel Printing] tab, follow

the procedure below.

A Click [Cancel] to close the [Port Settings] dialog box.

B Start SmartDeviceMonitor for Client, and then right-click the Smart-

DeviceMonitor for Client icon on the taskbar.

C Click [Extended Features Settings], and then select the [Set Recovery/Par-

allel Printing for each port] check box.

D Click [OK] to close the [Extended Features Settings] dialog box.

• For IPP, you can configure IPP User Settings, Proxy Settings and Timeout Settings.

Note

❒ For more information about these settings, see SmartDeviceMonitor for

Client Help.

Installing the Software

Setting Up Options - RPCS

If the printer has options installed, you should set the options using the printer driver.

Limitation

❒ Under Windows 2000/XP and Windows Server 2003, changing printer set-

tings requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

❒ Under Windows NT 4.0, changing printer settings requires Full Control per-

mission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission.

When setting up options, you should access the [Printer Properties] dialog box from Windows. You cannot set up options by accessing the [Printer Properties] dialog box from an application.

RPCS printer driver

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

Note

❒ Under Windows XP Professional or Windows Server 2003, click the [Print-

ers and Faxes] window on the [Start] menu.

❒ Under Windows XP Home Edition, access the [Printers and Faxes] window

by clicking the[Start] button on the taskbar, click [Control Panel], click [Print- ers and Other Hardware], and then click [ Printers and Faxes].

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

Note

❒ If the following message appears “Configure installed accessories in the

[Accessories] tab of [Printer Configuration...], which will open next.”, click [OK], and then proceed to step

D Click the [Change Accessories...] tab.

Note

❒ Under Windows 95/98/Me, click [Printer Configuration...] on the [Print Set-

tings] tab, and then click [Change Accessories...].

Preparing to Print

E Select the options installed in the [Select printer options:] list. F Click [OK]. G Click [OK], and then close the [Printer Properties] dialog box.

Installing the PostScript 3 Printer Driver

This section gives basic instructions for installing the PostScript 3 printer driver. Actual procedures may differ depending on the operating system. Follow the procedures below, as appropriate.

Reference

To use the PostScript 3 printer driver, the PostScript board must be installed on the printer. See PostScript3 for details.

Windows 95/98/Me - Installing the PostScript 3 printer driver

A Quit all applications running. B Insert the CD-ROM into the CD-ROM drive.

Auto Run will start the installer.

C Select a language for the interface, and then click [OK].

The following languages are available: Deutsch (German), English (English), Espanol (Spanish), Francais (French), Italiano (Italian), Nederlands (Dutch), Russian (Russian)

The default interface language is English.

Note

❒ The printer driver with the selected language will be installed.

❒ When Russian is selected, an English version is installed.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next]. F Click [Local Printer], and then click [Next].

A dialog box for selecting the printer appears.

G Select the model of the printer you are using, and then click [Next]. H In the [Available ports:] box, click [Printer Port], and then click [Next].

Installing the Software

I Change the name of the printer if you want to, and then click [Next].

Note

❒ Click [Yes] if you want to set the printer as the default printer.

J Follow the instructions on the screen.

Windows 95/98/Me - Setting up options

If the printer has options installed, you should make settings for them using the printer driver.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Click the [Device Options] tab. E Select the options you have installed in the [Installable options] area. F Click [OK].

Windows 2000/XP and Windows Server 2003 - Installing the PostScript 3 printer driver

Limitation

❒ Installing a printer driver requires Administrator permission. When you in-

stall a printer driver, log on using an account that has Administrator permission.

Note

❒ If you want to share the printer on a Windows 2000/XP or Windows Server

2003 platform, use the [Sharing] tab in the [Printer Properties] dialog box to spec- ify the additional driver (alternate driver). For details, see the operating instructions that come with Windows 2000/XP and Windows Server 2003.

❒ When prompted for the additional driver (alternate driver) location, select the

following folders on the CD-ROM:

• Windows 95/98/Me: \DRIVERS\PS\WIN9X_ME\(Language)\DISK1\

• Windows NT 4.0: \DRIVERS\PS\NT4\(Language)\DISK1\

A Quit all applications that are running. B Insert the CD-ROM into the CD-ROM drive.

Auto Run will start the installer.

Preparing to Print

C Select a language for the interface, and then click [OK].

The following languages are available: Deutsch (German), English (English), Espanol (Spanish), Francais (French), Italiano (Italian), Nederlands (Dutch), Russian (Russian)

The default interface language is English.

Note

❒ The printer driver with the selected language will be installed.

❒ When Russian is selected, an English version is installed.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next]. F Click [Local Printer], and then click [Next].

Note

❒ Under Windows XP or Windows Server 2003, click [Local printer attached to

this computer], and then click [Next].

A dialog box for selecting the printer port appears.

G Select the check box of the port you want to use, and then click [Next].

A dialog box for selecting the printer appears.

H Select the model of the printer you are using, and then click [Next]. I Change the name of the printer if you want to, and then click [Next].

Note

❒ Click [Yes] if you want to set the printer as the default printer.

J Select whether or not you want to share the printer, and then click [Next].

Reference

See Network Guide for information about setting up and using the printer in a network environment.

K Follow the instructions on the screen.

Installing the Software

Windows 2000/XP and Windows Server 2003 - Setting up options

If the printer has options installed, you should make settings for them using the printer driver.

Limitation

❒ Changing the printer settings requires Manage Printers permission. Members

of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

Note

❒ Under Windows XP Professional or Windows Server 2003, click the [Print-

ers and Faxes] window on the [Start] menu.

❒ Under Windows XP Home Edition, access the [Printers and Faxes] window

by clicking the [Start] button on the taskbar, click [Control Panel], [Printers

and Other Hardware], and then click [Printers and Faxes].

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Click the [Device Settings] tab. E Select the options you have installed under [Installable Options]. F Click [OK].

Windows NT 4.0 - Installing the PostScript 3 printer driver

Limitation

❒ Installing a printer driver requires Administrator permission. When you in-

stall a printer driver, log on using an account that has Administrator permission.

Important

❒ The CD-ROM containing Windows NT Server operating system version 4.0,

or the Windows NT Workstation operating system is required to install the printer driver.

❒ We recommend that you upgrade Windows NT 4.0 operating system to Serv-

ice Pack 6 or later before installing the printer driver. Contact your Windows retailer for more information about latest versions.

Preparing to Print

Note

❒ If you want to share the printer on a Windows NT 4.0 platform, use the [Shar-

ing] tab in the [Printer Properties] dialog box to specify the additional driver (al-

ternate driver). For details, see the operating instructions that come with Windows NT 4.0.

❒ When prompted for the additional driver (alternate driver) location, select the

following folders on the CD-ROM:

• Windows 95/98/Me: \DRIVERS\PS\WIN9X_ME\(Language)\DISK1\

A Quit all applications running. B Insert the CD-ROM into the CD-ROM drive.

Auto Run will start the installer.

C Select a language for the interface, and then click [OK].

The following languages are available: Deutsch (German), English (English), Espanol (Spanish), Francais (French), Italiano (Italian), Nederlands (Dutch), Russian (Russian)

The default interface language is English.

Note

❒ The printer driver with the selected language will be installed.

❒ When Russian is selected, an English version is installed.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Confirm that the [My Computer] option is selected, and then click [Next].

A dialog box for selecting the printer port appears.

F Select the check box of the port you want to use, and then click [Next].

A dialog box for selecting the printer appears.

G Select the model of the printer you are using, and then click [Next]. H Change the name of the printer if you want to, and then click [Next].

Note

❒ Click [Yes] if you want to set the printer as the default printer.

I Select whether or not you want to share the printer, and then click [Next].

Reference

See Network Guide for information about setting up and using the printer in a network environment.

J Follow the instructions on the screen.

Installing the Software

Windows NT 4.0 - Setting up options

If the printer has options installed, you should make settings for them using the printer driver.

Limitation

❒ Changing printer settings requires Manage Printers permission. Members of

the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The [Printer Properties] dialog box appears.

D Click the [Device Settings] tab.

E Select the options you have installed under [Installable Options]. F Click [OK].

-Bidirectional transmission

When bidirectional transmission is enabled, information such as paper size and feed orientation is automatically sent to the computer. You can also check printer status from your computer.

• Bidirectional transmission is supported under Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0.

• When bidirectional transmission is running, printer status and information can be viewed by opening the printer driver screen.

To support bidirectional transmission, the following conditions are required:

❖ When connecting with USB 2.0

• The port on the USB 2.0 interface and the USB port on the computer are

connected using a USB interface cable (Windows 2000/XP, Windows Server 2003).

Note

❒ Under Windows 2000/XP or Windows Server 2003, [Enable bidirectional

support] must be selected, and [Enable printer pooling] must not be selected on the [Ports] tab in RPCS printer driver.

Preparing to Print

❖ When connecting with the network

• The printer must be set to bidirectional transmission.

• SmartDeviceMonitor for Client included on the CD-ROM must be in-

stalled. One of the following conditions must also be satisfied as well as the two requirements mentioned above:

• The port for SmartDeviceMonitor and TCP/IP must be used.

• The standard TCP/IP port is used without changing the port name (Win-

dows 2000/XP, Windows Server 2003).

• The IP address specified in the Microsoft TCP/IP Print is used (Windows

NT 4.0).

• The IP address is included in port name, if using IPP protocol.

Note

❒ Under Windows 95/98/Me, [Enable bi-directional support for this printer] must

be selected in [Spool Settings] on the [Details] tab in RPCS printer driver.

❒ Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, [En-

able bidirectional support] must be selected, and [Enable printer pooling] must

not be selected on the [Ports] tab in RPCS printer driver.

❖ When connecting with a parallel cable

• The computer must support bidirectional transmission.

• The printer must be set to bidirectional transmission.

• The printer parallel port and computer parallel port are connected using a

parallel interface cable that supports bidirectional transmission.

Note

❒ Under Windows 95/98/Me, [Enable bi-directional support for this printer] must

be selected in [Spool Settings] on the [Details] tab in RPCS printer driver.

❒ Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, [En-

able bidirectional support] must be selected, and [Enable printer pooling] must

not be selected on the [Ports] tab in RPCS printer driver.

Installing the Software

Mac OS - Installing the PostScript 3 Printer Driver and Utilities

It is necessary to install a printer driver and a PPD file to print from a Macintosh.

Follow this procedure to install a printer driver and a PPD file on Macintosh running OS 8.6 or later versions up to 9.2, and Mac OS X Classic mode.

Note

❒ For installation under Mac OS X (v10.1.x), see p.43 “Mac OS X - Installing the

PostScript 3 Printer Driver”.

A Insert the CD-ROM into the CD-ROM drive. B Double-click the CD-ROM icon. C Double-click the [Mac OS] folder. D Double-click the [PS Driver] folder. E Double-click the folder of the language you use. F Open [Disk 1], and then double-click the installer icon.

The PostScript 3 printer driver installer window appears.

G Follow the instructions on the screen. H Double-click [Extensions] in [System Folder]. I Double-click [Printer Descriptions]. J Double-click the CD-ROM icon on the desktop. K Double-click the [Printer Descriptions] folder in the [Mac OS] folder. L Double-click [Disk 1] in the folder of the language you use. M Drag the PPD file into [Printer Descriptions] in [Extensions] in [System Folder]. N Restart the Macintosh.

Setting up the PPD file

Preparation

Make sure that the printer is connected to an AppleTalk network before performing the following procedure:

A On the Apple menu, click [Chooser]. B Click the [Adobe PS] icon. C In the [Select a PostScript Printer:] list, click the name of the printer you want

to use.

Preparing to Print

D Click [Setup]. E Click [Select PPD...]. F Click the printer description file you want to use, and then click [Select]. G Click [OK].

The PPD file is set up, and the [Adobe PS] icon appears at the left of the printer name in the list. Next, follow the procedure on p.42 “Setting up options” to make the option settings, or close the [Chooser] dialog box.

Setting up options

A On the Apple menu, click [Chooser]. B Click the [Adobe PS] icon. C In the [Select a PostScript Printer:] list, click the name of the printer you want

to use, and then click [Setup...].

D Click [Configure].

A list of options appears.

E Select the option you want to set up, and then select the appropriate setting

for it.

Note

❒ If the option you want to set up is not displayed, the PPD file might not be

set up correctly. Check the name of the PPD file shown in the dialog box.

F Click [OK].

The list of options closes.

G Click [OK]. H Close the [Chooser] dialog box.

Installing the Software

Mac OS X - Installing the PostScript 3 Printer Driver

It is necessary to install a PPD file to print from a Macintosh. Follow the procedures to install a PPD file on Macintosh running Mac OS X.

Printer driver is included in Mac OS. When printing under Mac OS X v10.1.x, use the printer driver included in Mac OS.

Preparation

You need an administrator name and a password (phrase). For more information, consult your administrator.

A Insert the CD-ROM into the CD-ROM drive. B Double-click the CD-ROM icon. C Double-click the [Mac OS X] folder. D Double-click the [Mac OSX PPD Installer] folder, and then double-click the in-

staller icon.

E Follow the instructions on screen.

Setting up the PPD file

A Run [Print Center]. B Click [Add Printer].

Note

❒ Select [AppleTalk] in the first pop-up menu.

❒ If the zone has been set, select the zone in the second pop-up menu.

C Select the PPD file for the model you are using from the [Printer Model:] pop-

up menu.

D Click [Add].

Selecting PPD files when using USB

It is necessary to select a PPD file in order to be able to use printers with USB connection. Make the setting as described below.

A Run [Print Center]. B Click [Add Printer]. C Select [USB] in the first pop-up menu.

Preparing to Print

D Select a printer and select the printer brand name of the printer in use from

the [Printer Model:] pop-up menu.

Note

❒ If using MAC OS X 10.1.x, a list of printer models is displayed on the[Printer

Model:] pop-up menu. Select the printer model in use and proceed to step

E Select the connected printer model from the list of printers and Click [Add]. F Close the Printer List and close[Print Center].

Setting up options

Limitation

❒ You can make settings for all printer features, even if the necessary option is

not installed, due to Mac OS X Native mode limitations. Check which options are installed in the printer before you print.

Installing the Printer Driver Using USB

This section gives basic instructions for installing printer drivers using USB. The printer drivers can be installed from the CD-ROM that comes with this printer.

Preparation

Make sure that all other applications are closed and the computer is not printing before installation.

Windows 98 SE/Me - Installing the printer driver using USB

Important

❒ Installation via USB is not possible under Windows 95/98. Upgrade to Win-

dows 98 SE/Me.

When USB is first used, the plug and play function starts and the [New Hardware Found], [Device Driver Wizard], or [Add New Hardware Wizard] dialog box appears, de- pending on the operating system.

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the "USB" port is added to the [Printers] window.

A Turn off the power of the machine. B Connect the machine with the computer via USB cable.

Connect the USB cable firmly.

C Turn on the power of the computer. D Click [Next>].

Installing the Software

E Click [Search for the best driver for your device. {Recommended}.], and then click

[Next>].

F Select the [Specify a location:] check box, and then click [Browse...].

The [Browse for Folder] dialog box appears.

G Insert the CD-ROM into the CD-ROM drive.

Note

❒ When Auto Run starts, click [Exit]. ❒ To disable Auto Run, press the {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from

the CD-ROM.

H Specify the location where USB Printing Support is located, and then click

[Next>].

If the CD-ROM drive is D, the source files of USB Printing Support are stored in the following location:

D:\DRIVERS\USBPRINT\WIN98ME

I Check the location, and then click [Next].

USB Printing Support is installed.

J Click [Finish].

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the "USB001" port is added to the [Printers] window.

K Click [Next>].

L Click [Search for the best driver for your device. {Recommended}.], and then click

[Next>].

M Select the [Specify a location:], check box, and then click [Browse...].

The [Browse for Folder] dialog box appears.

N Insert the CD-ROM into the CD-ROM drive.

Note

❒ When Auto Run starts, click [Exit]. ❒ To disable Auto Run, press the {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from

the CD-ROM.

O Specify the location where the source files of the printer driver is stored,

and then click [Next>].

• RPCS:\DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1

• PostScript 3:\DRIVERS\PS3\WIN9X_ME\(Language)\DISK1

Preparing to Print

P Check the location, and then click [Next].

Add Printer Wizard starts.

Q Click [Finish].

Installation is complete. If installation is successful, the icon of the printer connected to the "USB001" port is added to the [Printers] window.

Note

❒ The number after "USB" varies depending on the number of printers con-

nected.

❒ It is not necessary to reinstall USB Printing Support when connecting a dif-

ferent machine via USB interface when USB Printing Support is installed.

❒ After installing USB Printing Support, if the printer driver is not installed,

follow the plug-and-play instructions of the printer.

Windows 2000/XP and Windows Server 2003 - Installing the printer driver using USB

Limitation

❒ Installing a printer driver requires the Administrators permission. When you

install a printer driver, log on using an account that has Administrator permission.

When the USB interface cable is used for the first time, the [Found New Hardware Wizard] dialog box appears, and Windows 2000/XP's USB Printing Support will be installed automatically.

If the printer driver is already installed, the “plug and play” is displayed, and the printer with its port directed to the USB interface cable is added to the [Print-

ers]

folder.

Note

❒ Under Windows XP, even if the printer driver has already been installed,

[Found New Hardware Wizard] may start when connecting the printer and the computer with the USB interface cable for the first time. If this happens, install the printer driver by following the procedure below:

A Install the printer driver by referring to the instructions for installation.

Note

❒ Each printer driver is stored in the following folders on the CD-ROM:

• RPCS: \DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1

• PostScript 3: \DRIVERS\PS\WIN2K_XP\(Language)\DISK1

When installation is complete, the printer with its port directed to “USB00n” appears in the [Printers]

Under Windows XP, the folder is [Printers and Faxes].

folder. (“n” is the number of printers connected.)

Installing the Software

Macintosh - Creating a desktop printer icon

When you connect the printer and your computer using USB 2.0, create a Desktop Printer icon.

Limitation

❒ Under Mac OS X Native mode, printing is disabled when connected to the

printer using USB.

A Double-click [Desktop Printer Utility] in the [AdobePS Components] folder. B Select [AdobePS] in [With:] and [Printer (USB)] in [Create Desktop], and then

click [OK].

C Click [Change] in [USB Printer Selection]. D Select the model of the printer you are using in [Select a USB Printer:], and

then click [OK].

E Click [Auto Setup] in [PostScript

Printer Description (PPD) File].

F Click [Create]. G Enter the printer name, and then click [Save].

The printer icon appears on the desktop.

H Close the Desktop Printer Utility.

Installing SmartDeviceMonitor for Client/Admin

Limitation

❒ If your operating system is Windows 2000/XP, Windows Server 2003, or

Windows NT 4.0, installing software using Auto Run requires Administrator permission. When you install a printer driver using Auto Run, log on using an account that has Administrator permission.

A Quit all applications running. B Insert the CD-ROM into the CD-ROM drive.

Auto Run will start the installer.

C Select a language for the interface, and then click [OK].

The following languages are available: Deutsch (German), English (English), Espanol (Spanish), Francais (French), Italiano (Italian), Nederlands (Dutch), Russian (Russian)

The default interface language is English.

D Click [SmartDeviceMonitor for Client/Admin].

The software license agreement appears in the [License Agreement] dialog box.

Preparing to Print

E After reading through the agreement, click [I accept the agreement.] to agree,

and then click [Next].

F Select the program you want to install when the [Select Program] dialog box

appears.

G Follow the instructions on the screen.

Using Adobe PageMaker Version 6.0, 6.5, or 7.0

If you use the printer under Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0 with Adobe PageMaker, you need to copy the PPD file to the PageMaker folder.

The PPD file is the file with the extension “.ppd” in the folder “DRIVERS\PS\WIN9X_ME\(Language)\DISK1\” on the CD-ROM.

The [WIN9X_ME] folder, inside the [PS] folder is for Windows 95/98/Me. Use the folder at a level appropriate for the operating system you are currently using.

The third folder, “(Language)” may be renamed with an appropriate language name.

Copy the file with extension “.ppd” to the PageMaker folder.

• For PageMaker 6.0 default installation The directory is “C:\PM6\RSRC\PPD4”.

• For PageMaker 6.5 default installation The directory is “C:\PM65\RSRC\USENGLISH\PPD4”. “USENGLISH” may vary depending on your language selection.

• For PageMaker 7.0 default installation The directory is “C:\PM7\RSRC\USENGLISH\PPD4”. “USENGLISH” may vary depending on your language selection.

Note

❒ When using PageMaker, optional features that can be selected by the printer

driver will not be active. The following procedure describes how to activate the optional printer features.

A On the [File] menu, click [Print].

The [Print Document] dialog box appears.

B Make the necessary settings in the [Features] box.

Software and Utilities Included on the CD-ROM

The CD-ROM labeled “Printer Drivers and Utilities” is mainly used for printer printer functions. In this manual, “CD-ROM” refers to the “Printer Drivers and Utilities” CD-ROM, unless specified otherwise.

Printer Drivers

Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM labeled “Printer Drivers and Utilities” that comes with the printer option of this printer.

Printer Language RPCS PostScript 3

Windows 95

Windows 98

Windows Me

Windows 2000

Windows XP

Windows Server 2003

Windows NT 4.0

Mac OS

Mac OS X

Microsoft Windows 95 operating system

Microsoft Windows 98 operating system

Microsoft Windows Millennium Edition

Microsoft Windows 2000 Server Microsoft Windows 2000 Professional

Microsoft Windows XP Professional Microsoft Windows XP Home Edition

Microsoft Windows Server 2003 Standard Edition

*10

√

*11

√

Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition

Cluster and Terminal Service are not supported.

Microsoft Windows NT Server operating system version 4.0, Microsoft Windows NT Workstation operating system version 4.0 in a computer using x86 processors.

Versions 8.6 to 9.2 of the Mac OS (Mac OS X Classic mode is supported.)

*10

Mac OS X 10.1 or later (Native mode)

*11

Requires Service Pack 4 or later.

*12

Requires Service Pack 6 or later.

*13

The Adobe PostScript 3 printer drivers and PostScript Printer Description (PPD) files are included on the CD-ROM labeled “Printer Drivers and Utilities”.

*14

The PostScript Printer Description (PPD) files are included on the CD-ROM labeled “Printer Drivers and Utilities”.

*15

The Adobe PostScript Printer Description (PPD) installer is included on the CDROM labeled “Printer Drivers and Utilities”.

√

*12 *13

√

*13

*14

*7 *14

*13

*15

Preparing to Print

❖ RPCS printer driver

The RPCS printer drivers are included on the CD-ROM labeled "Printer Drivers and Utilities" This printer driver allows the computer to communicate with the printer via a printer language. The preset type user interface is provided in addition to the usual one. See p.28 “Installing RPCS Printer Driver” .

❖ Adobe PostScript 3 printer drivers and PPD files

The Adobe PostScript 3 printer drivers and the PPD files are included on the CD-ROM labeled "Printer Drivers and Utilities" This printer driver allows the computer to communicate with the printer via a printer language. The PPD files allow the printer driver to enable printer specific functions. See p.34 “Installing the PostScript 3 Printer Driver” .

Software and Utilities

❖ SmartDeviceMonitor for Admin

This utility is for the system administrator to manage network printers.

Reference

For more information about using SmartDeviceMonitor for Admin, see SmartDeviceMonitor for Admin online Help.

❖ SmartDeviceMonitor for Client

This utility is for users to manage their own print status on the network.

Reference

For more information about using SmartDeviceMonitor for Client, see SmartDeviceMonitor for Client online Help.

❖ Acrobat Reader

This utility allows you to read PDF (Portable Document Format) files.

Note

❒ Documentation about using the printer is included on the CD-ROM in PDF

format. For more information about using Acrobat Reader, see Acrobat Reader online Help.

❖ Printer Utility for Mac

This utility allows users to download and manage a variety of fonts as well as manage printers. For more information about this utility, see PostScript3 which is provided as a PDF file on the CD-ROM labeled “Operating Instructions”.

Important

❒ Software and utilities must be uninstalled before installing newer versions of

Windows. Reinstall software and utilities after upgrading Windows.

3. Setting Up the Printer Driver and Canceling a Print Job

Accessing Printer Properties

Windows 95/98/Me - Accessing Printer Properties

Changing default settings

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer whose default you want to change. C On the [File] menu, click [Properties].

The [Printer Properties] dialog box appears.

D Make the settings you require, and then click [OK].

Note

❒ With some applications, printer driver settings are not used, and the appli-

cation's own settings are applied.

Making settings from an application

To make settings for a specific application, open the printer properties dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95/98/Me.

Note

❒ Actual procedures for opening the [Printer Properties] dialog box may vary de-

pending on the application. For more information, see the operating instructions that come with the application you are using.

❒ Any setting you make in the following procedure is valid for the current ap-

plication only:

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B In the [Name] list, select the printer you want to use, and then click [Proper-

ties...].

The [Printer Properties] dialog box appears.

C Make the settings you require, and then click [OK]. D Click [OK] to start printing.

Setting Up the Printer Driver and Canceling a Print Job

Windows 2000/XP and Windows Server 2003 - Accessing Printer Properties

Changing default settings - Printer properties

Limitation

❒ Changing printer settings requires Manage Printers permission. Members of

Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

Note

❒ Under Windows XP Professional and Windows Server 2003, open the

[Printers and Faxes] window on the [Start] menu.

❒ Under Windows XP Home Edition, open the [Printers and Faxes] window

by clicking [Control Panel] from the [Start] button on the taskbar, click [Print- ers and Other Hardware], and then click [Printers and Faxes].

B Click the icon of the printer whose default you want to change. C On the [File] menu, click [Properties].

The [Printer Properties] dialog box appears.

D Make the settings you require, and then click [OK].

Note

❒ Normally you do not have to change the “Form to Tray Assignment” set-

tings on the [Device Settings] tab in the PostScript 3 printer driver.

❒ Settings you make here are used as default for all applications.

Accessing Printer Properties

Changing default settings - Printing preferences properties

Limitation

❒ Changing printer settings requires Manage Printers permission. Members of

the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

Note

❒ Under Windows XP Professional and Windows Server 2003, open the

[Printers and Faxes] window on the [Start] menu.

❒ Under Windows XP Home Edition, open the [Printers and Faxes] window

by clicking [Control Panel] from the [Start] button on the taskbar, click [Print- ers and Other Hardware], and then click [Printers and Faxes].

B Click the icon of the printer whose default you want to change.

C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the settings you require, and then click [OK].

Note

❒ Settings you make here are used as default for all applications.

Making settings from an application

To make settings for a specific application, open the [Print] dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows 2000/XP and Windows Server

2003.

Note

❒ Actual procedures for opening the [Print] dialog box vary depending on the

application. For more information, see the operating instructions that come with the application you are using.

❒ Any setting you make in the following procedure is valid for the current ap-

plication only.

Setting Up the Printer Driver and Canceling a Print Job

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B In the [Select Printer] list, select the printer you want to use, and then click

the tab for which you want to change print settings.

Note

❒ Under Windows XP and Windows Server 2003, click [Preferences] to open

the [Printing Preferences] dialog box.

C Make the settings you require. D Click [Print] to start printing.

Under Windows XP and Windows Server 2003, click [OK], and then click [Print] to start printing.

Windows NT 4.0 - Accessing Printer Properties

Changing default settings - Printer properties

Limitation

❒ Changing printer settings requires Full Control access permission. Members

of Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer whose default you want to change. C On the [File] menu, click [Properties].

The [Printer Properties] dialog box appears.

D Make the settings you require, and then click [OK].

Note

❒ Normally you do not have to change the “Form to Tray Assignment” set-

tings on the [Device Settings] tab in the PostScript 3 printer driver.

❒ Settings you make here are used as default for all applications.

Accessing Printer Properties

Changing the default settings - Default document properties

Limitation

❒ Changing printer settings requires Full Control access permission. Members

of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer whose default you want to change. C On the [File] menu, click [Document Defaults...].

The [Default] dialog box appears.

D Make the settings you require, and then click [OK].

Note

❒ Settings you make here are used as default for all applications.

Making settings from an application

To make settings for a specific application, open the [Printer Properties] dialog box from that application. The following example describes how to make settings for the WordPad application that come with Windows NT 4.0.

Note

❒ Actual procedures for opening the [Printer Properties] dialog box vary depend-

ing on the application. For more information, see the operating instructions that come with the application you are using.

❒ Any setting you make in the following procedure is valid for the current ap-

plication only.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B In the [Name] list, select the printer you want to use, and then click [Proper-

ties].

The [Printer Properties] dialog box appears.

C Make the settings you require, and then click [OK]. D Click [OK] to start printing.

Setting Up the Printer Driver and Canceling a Print Job

Macintosh - Setting Up for Printing

Making paper settings from an application

A Open the file you want to print. B On the [File] menu, click [Page Setup...].

The [AdobePS Page Setup] dialog box appears.

C Make sure the printer you want to use is shown in the [Printer:] box.

Note

❒ Under Mac OS X, this is called [Format for:].

❒ If the printer is not shown in the [Printer:] box, use the pop-up menu to dis-

play a list of available machines.

Reference

The actual appearance of Page Setup depends on the application you are using. See the operating instructions that come with the Macintosh for more information.

D In the [Paper:] box, select the paper size.

Note

❒ Under Mac OS X, this is called [Paper Size:].

E Make the settings you require, and then click [OK].

Setting up for printing from an application

A Open the file you want to print. B On the [File] menu, click [Print:].

The [Printer Features] dialog box appears.

C Make sure the printer is selected in the [Printer:] box. D Make the settings you require, and then click [Print] to start printing.

Canceling a Print Job

Canceling from a computer

Windows

A Double-click the printer icon on the Windows taskbar.

A window appears, showing all the print jobs that are currently queuing to be printed. Check the current status of the job you want to cancel.

B Select the name of the job you want to cancel. C On the [Document] menu, click [Cancel Printing].

Note

❒ You can also open the print job queue window by double-clicking the

printer icon in the [Printer] window.

Macintosh

A Double-click the printer icon on the desktop.

A window appears, showing all the print jobs that are currently queuing to be printed. Check the current status of the job you want to cancel.

Note

❒ Under Mac OS Χ, start Print Center.

B Select the name of the job you want to cancel. C Click the pause icon, and then click the trash icon.

Note

❒ Under Mac OS Χ, Click [Hold], and then click [Delete].

Setting Up the Printer Driver and Canceling a Print Job

Canceling on the control panel

Canceling before the printer starts Master Making

The print jobs of all pages can be canceled before the printer starts Master Making.

A Press [Job Reset] on the machine's display panel.

Canceling after the printer has started Master Making

In order to cancel the print job after Master Making has started, press “Job Reset” or “End Printing” on the display panel.

❖ Pressing “Job Reset” while Master Making is in progress

If “Job Reset” is pressed while Master Making is processing a particular page, the print job will be cancelled beginning from the next page.

Note

❒ If the Master Making is processing the last page of a print job, the print job

cannot be canceled

❖ Pressing “Job Reset” while printing

If “Job Reset” is pressed while printing job is processing a particular page, the job will be canceled beginning from the next page.

Note

❒ If the print job is processing the last page of job, the next print job will be

canceled. If there are no print jobs in queue, the “Job Reset” button will not function.

❖ Pressing “End Printing” while printing queue is on pause

When a print job is on pause, the next Master Making cannot begin until the print job has been completed. If there is a page after the spot the printing was paused, press the “End Printing” then the printer will cancel the paused page and the Master Making of the next page will begin.

4. Various Types of Printing

Windows 95/98/Me - Various Types of Printing

This section introduces several printing examples from Windows 95/98 and Me.

Reference

As printing can vary depending on the application, see the respective documentation that comes with the application regarding details on settings.

Printing on custom sized paper

Important

❒ Be sure to load paper in the paper feed tray.

A Display the data to be printed. B On the [File] menu, click [Print...].

The [Print] dialog box appears.

C From [Name:], select the printer. D Click [Properties].

The [Properties] dialog box appears.

E In the [Original size:] menu on the [Print Settings] tab, click [Custom paper size...].

The [Custom Paper Sizes] dialog box appears.

F Enter the paper size in [Short edge:] and [Long edge:].

Note

❒ Specify [Measurement Unit...] if required.

G Select [Place as portrait] or [Place as landscape] according to the paper orienta-

tion.

H Click [OK].

The screen returns to the [Properties] dialog box.

I Click [OK].

The screen returns to the [Print] dialog box.

J Click [OK].

Various Types of Printing

Printing on paper with an undetectable size

Important

❒ Be sure to load paper in the paper feed tray.

Note

❒ If you make these settings frequently, it is convenient to define a default size

by selecting [Tray Paper Size: Paper Feed Tray] in Online Print menu on the control panel.

A Press the {Printer Settings}key on the printer.

AJK136S

B Press [Tray Paper Size: Paper Feed Tray]. C Select the paper size, and then press [OK].

Important

❒ Select a size that is bigger than the contents to be printed. If the contents

are bigger than the size selected and the data is printed, it will, for example, cause the roller to get dirty.

D Select the paper size on the computer's printer driver.

Important

❒ Select the same paper size selected in the [Tray Paper Size: Paper Feed Tray]

setting on the machine.

E Print from the computer.

Windows 95/98/Me - Various Types of Printing

When envelopes cannot be fed

Envelopes cannot be fed in well because the seal may get caught. In that case, you can rotate and print the image by 180 degrees using the rotate function in the printer driver.

The following chart shows how the image is rotated.

Paper Feed

Direction

Short Edge

Feed

Long Edge Feed

Original Image Rotate: Off Rotate: 180°

Portrait

Landscape

Portrait

Landscape

Various Types of Printing

A Rotate the envelopes 180 degrees and place them in the paper feed tray.

GRENVE1E

B On the printer driver’s [Misc.] tab, select [Rotate by 180 degrees]. C Click [OK].

The screen returns to the [Print] dialog box.

D Click [OK] to start printing.

Windows 2000/XP and Windows Server 2003 - Various Types of Printing

This section introduces several printing examples from Windows 2000/XP and Windows Server 2003.

Reference

As printing can vary depending on the application, see the respective documentation that comes with the application regarding details on settings.

Printing on custom sized paper

It is possible to make settings for custom sized paper.

Important

❒ Be sure to load paper in the paper feed tray.

A Display the data to be printed. B On the [File] menu, click [Print...].

The [Print] dialog box appears.

C From [Select Printer], select the printer. D Click [Properties].

The [Properties] dialog box appears.

E In the [Original size:] menu on the [Print Settings] tab, click [Custom paper size...].

The [Custom Paper Sizes] dialog box appears.

F Enter the paper size in [Short edge:] and [Long edge:].

Note

❒ Specify [Measurement Unit...] if required.

G Select [Place as portrait] or [Place as landscape] according to the paper orienta-

tion.

H Click [OK].

The screen returns to the [Properties] dialog box appears.

I Click [OK].

The screen returns to the [Print] dialog box.

J Click [Print].

Various Types of Printing

Printing on paper with an undetectable size

Important

❒ Be sure to load paper in the paper feed tray.

Note

❒ If you make these settings frequently, it is convenient to define a default size

by selecting [Tray Paper Size: Paper Feed Tray] in the Online Print menu on the control panel.

A Press the {Printer Settings}key on the printer.

AJK136S

B Press [Tray Paper Size: Paper Feed Tray]. C Select the paper size, and then press [OK].

Important

❒ Select a size that is bigger than the contents to be printed. If the contents

are bigger than the size selected and the data is printed, it will, for example, cause the roller to get dirty.

D Select the paper size on the computer's printer driver.

Important

❒ Select the same paper size selected in the [Tray Paper Size: Paper Feed Tray]

setting on the machine.

E Print from the computer.

Windows 2000/XP and Windows Server 2003 - Various Types of Printing

When envelopes cannot be fed

Envelopes cannot be fed in well because the seal may get caught. In that case, you can rotate and print the image by 180 degrees using the rotate function in the printer driver. The following chart shows how the image is rotated.

Paper Feed

Direction

Short Edge

Feed

Long Edge Feed

Original Image Rotate: Off Rotate: 180°

Portrait

Landscape

Portrait

Landscape

Various Types of Printing

A Rotate the envelopes 180 degrees and place them in the paper feed tray.

GRENVE1E

B On the printer driver’s [Misc.] tab, select [Rotate by 180 degrees]. C Click [OK].

The screen returns to the [Print] dialog box.

D Click [Print] to start printing.

Windows NT 4.0 - Various Types of Printing

This section introduces several printing examples from Windows NT 4.0.

Reference

As printing can vary depending on the application, see the respective documentation that comes with the application regarding details on settings.

Printing on custom sized paper

It is possible to make settings for custom sized paper.

Important

❒ Be sure to load paper in the paper feed tray.

A Display the data to be printed. B On the [File] menu, click [Print...].

The [Print] dialog box appears.

C From [Name:], select the printer. D Click [Properties].

The [Properties] dialog box appears.

E In the [Original size:] menu on the [Print Settings] tab, click [Custom paper size...].

The [Custom Paper Sizes] dialog box appears.

F Enter the paper size in [Long edge:] and [Short edge:].

Note

❒ Specify [Measurement Unit...] if required.

G Select [Place as portrait] or [Place as landscape] according to the paper orienta-

tion.

H Click [OK].

The screen returns to the [Properties] dialog box.

I Click [OK].

The screen returns to the [Print] dialog box.

J Click [OK].

Various Types of Printing

Printing on paper with an undetectable size

Important

❒ Be sure to load paper in the paper feed tray.

Note

❒ If you make these settings frequently, it is convenient to define a default size

by selecting [Tray Paper Size: Paper Feed Tray] in the Online Print menu on the control panel.

A Press the {Printer Settings}key on the printer.

AJK136S

B Press [Tray Paper Size: Paper Feed Tray]. C Select the paper size, and then press [OK].

Important

❒ Select a size that is bigger than the contents to be printed. If the contents

are bigger than the size selected and the data is printed, it will, for example, cause the roller to get dirty.

D Select the paper size on the computer's printer driver.

Important

❒ Select the same paper size selected in the [Tray Paper Size: Paper Feed Tray]

setting on the machine.

E Print from the computer.

Windows NT 4.0 - Various Types of Printing

When envelopes cannot be fed

Envelopes cannot be fed in well because the seal may get caught. In that case, you can rotate and print the image by 180 degrees using the rotate function in the printer driver.

The following chart shows how the image is rotated.

Paper Feed

Direction

Short Edge

Feed

Long Edge Feed

Original Image Rotate: Off Rotate: 180°

Portrait

Landscape

Portrait

Landscape

Various Types of Printing

A Rotate the envelopes 180 degrees and place them in the paper feed tray.

GRENVE1E

B Click [Add/Change Custom Settings...] on the printer driver’s [Print Settings] tab. C On the printer driver’s [Misc.] tab, select [Rotate by 180 degrees]. D Click [OK].

The screen returns to the [Print] dialog box.

E Click [OK] to start printing.

5. Troubleshooting

Error & Status Messages on the Display Panel

Messages/Second messages Descriptions and Solutions

Ethernet board Error. An error has occurred in the Ethernet module.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

Wireless card error. IEEE 802.11b card was not inserted when the printer was turned

on, or it was pulled out after the printer turned on.

Turn off the printer and check the IEEE 802.11b card is inserted correctly. Then, turn the printer on again. If the message appears again, contact your sales or service representative.

Wireless board error. An error has occurred in the IEEE 802.11b module.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

Master Processing... The master is being made.

Memory switch error. An error has occurred in the memory unit.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

Optional RAM error. An error has occurred in the SDRAM module.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

Printing... Data is being printed.

Wait until the job is finished.

Parallel I/F board error. An error has occurred in the parallel I/F board.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

DIMM value error error. An error has occurred in the PostScript3 module.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

HDD board error. An error has occurred in the HDD boar.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

Print is not finished. Printing is not finished.

Printing has been interrupted. Perform one of the following procedures:

• Press the {Print} key, and printing will restart. Before the print amount display reaches 0, press the {Print} key to print.

• Press [End Printing] , and printing will stop. The interrupted prints will not be performed.

Troubleshooting

Messages/Second messages Descriptions and Solutions

Ready<Online> The Master Making or print data is not in the spool.

Ready

Resetting Job... The data spooled is dumped.

Open the Paper Feed Tray. The paper feed tray is not set correctly.

USB interface error. An error has occurred in the USB interface.

Waiting... Waiting for data from the computer.

This is not an error. The message will change when printing starts from the computer.

Wait until the job is finished.

Set the paper feed tray correctly.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

Wait until the job is finished.

Printer does not Print

Possible Cause Solutions

Is the power on? Turn on the printer.

Printer does not Print

Does the Printer key stay red?

Are there any error messages on the display panel?

Is the interface cable properly connected?

Are you using the correct interface cable?

Did you connect the interface cable after turning on the main switch?

Is the specified paper set? Set the specified paper in the paper feed tray.

Does the Error indicator stay red?

Is the Data In indicator blinking or lit?

Can you make a proof print?

If so, check the error message or warning status on the display and take the required action.

Check the error message, and take the required action.

Connect the interface cable properly.

If there are any connectors or screws, make sure that they are fastened securely.

Be sure to use the correct one. If the cable is damaged or worn, replace it with a new one.

Be sure to connect the interface cable before turning on the main switch.

Check the error message, and take the required action.

If it is not, the data does not reach the printer. Check the printer cable connection. Also confirm that the printer port settings are correct.

If you cannot print a system configuration list or a PS Font List from the printer, the printer might be out of order. Contact your sales or service representative.

Is “Waiting” displayed? Perform one of the following procedures:

• Wait until the job is finished.

• Cancel by pressing [Job Reset].

Is the signal status satisfactory when using IEEE

802.11b interface unit in infrastructure mode?

To check signal status, press the {UserTools} key, and then select [System Settings]. On the [Interface Settings], select [IEEE 802.11b], and then select [Wireless LAN Signal] . If signal quality is poor, remove objects that might cause interference.

Note

❒ You can check signal status only when using IEEE 802.11b in-

terface unit in infrastructure mode.

When using IEEE 802.11b interface unit, is the SSID correctly set?

When using IEEE 802.11b interface unit, is the access point correctly set?

Check using the machine's control panel that the SSID is correctly set.

see “User Tools Menu (System Settings)”, Network Guide.

Check access point settings when in infrastructure mode. Depending on the access point, client access may be limited by MAC address.

Also, check there are no problems in transmission between access point and wired clients, and between access point and wireless clients.

Troubleshooting

Possible Cause Solutions

When using IEEE 802.11b interface unit, is the LED on the wireless LAN card blinking or lit?

Is the IEEE 802.11b interface being used in ad hoc mode?

Confirm the orange LED is lit, and the green LED is blinks or lit during transmission.

Turn the main power off and back on. See “Turning On the Power”, General Settings Guide.

Otherwise, configure [Network] in [Interface Settings] in [System Set- tings]. See “Setting Up the Machine on a Network”, Network Guide.

If you cannot solve the problem by taking the preceding actions, contact your sales or service representative.

Note

❒ If the Data In indicator is not blinking or lit, you can check the computer port

settings using the following procedure.

❖ If the printer is connected to the computer using the interface cable

❒ Check that the printer port setting is correct. For USB, specify USB00(n)

as the printer port setting ( “n” is the number of printers on the network). ❒ For a parallel port connection, port LPT1 or LPT2 should be set.

• Windows 95/98/Me

A Click the [Start] button, point to [Settings], and then click [Printers].

B Click the icon of the printer. On the [File] menu, click [Properties].

C Click the [Details] tab.

D In the [Print to the following port:] list, confirm the correct port is selected.

• Windows 2000

A Click the [Start] button, point to [Settings], and then click [Printers].

B Click the icon of the printer. On the [File] menu, click [Properties].

C Click the [Ports] tab.

D In the [Print to the following port(s)] list, confirm the correct port is selected.

• Windows XP Professional and Windows Server 2003

A Click the [Start] button, and then click [Printers and Faxes].

B Click the icon of the printer. On the [File] menu, click [Properties].

C Click the [Ports] tab.

D In the [Print to the following port(s)] list, confirm the correct port is se-

lected.

• Windows XP Home Edition

A Click the [Start] button, click [Control Panel], click [Printers and Other

Hardware], and then click [Printers and Faxes].

B Click the icon of the printer. On the [File] menu, click [Properties].

C Click the [Ports] tab.

D In the [Print to the following port(s)] list, confirm the correct port is selected.

Printer does not Print

• Windows NT 4.0

A Click the [Start] button, point to [Settings], and then click [Printers].

B Click the icon of the printer. On the [File] menu, click [Properties].

C Click the [Ports] tab.

D In the [Print to the following port(s)] list, confirm the correct port is se-

lected.

❖ Network Connection

❒ Contact your network administrator.

Troubleshooting

6. Using the Control Panel

Though the factory default settings of the printer are suitable for most printing jobs, “Online Print Features” menu gives you access to a number of settings that control basic printer operations. The Online Print Features settings you make are retained even when you turn off the printer.

Reference

For more information about settings other than the Online Print Features, see the Operating Instructions.

Online Print Features Menu

There are following items in the “Online Parameters” menu.

• General Features

• List / Test Print

•Host Interface

•PS Menu

•Adminstrator Tools

You can select the functions in the following table:

Menu Function menu

General Features Hold Data-in

Tray Paper Size: Paper Feed Tray

Custom Paper Size: Paper Feed Tray

Print Size Priority

Memory Over Flow

Cycle Setting

Spool Printing

Change PDF Password

Print Error Report

List / Test Print Configuration Page

PDF Configuration / Font Page

PS Configuration / Font Page

Host Interface I/O Buffer

I/O Timeout

PS Menu

Data Format

RAM Disk

Administrator Tools Return to Defaults

Appears when the PostScript board is installed.

Using the Control Panel

Adjusting Online Print Features

A Press the {User Tools} key.

AJK135S

B Press [Online Print Features]. C Select the item you want to change, and then press [OK]. D Make any setting you require, and then press [OK].

Note

❒ To change the value entered, press the {Clear/Stop} key before pressing the

[OK] key. Then enter the new value.

❒ Press [Cancel] to return to the previous menu without changing any data.

E Press the {User Tools} key to return to the standby display.

Note

❒ The settings are not canceled even if the main switch is turned off or the

{Clear Modes} key is pressed.

❒ You can also return to the standby display by pressing the [Exit] key.

Online Print Features Settings

General Features

❖ Hold Data- in

You can select the online print mode. You can set whether the machine accept or reject the online print data from the computer.

Note

❒ Default is Off.

❒ Set the mode “On” to reject the online print.

❒ Set the mode “Off” to accept the online print.

❖ Tray Paper Size: Paper Feed Tray

You can select the size of the paper loaded in the paper feed tray.

Note

❒ Default: Auto Detect

❒ The machine cannot detect the following paper size automatically. When

printing on the following size, select the desired paper size on “Tray Paper Size: Paper Feed Tray” menu before printing.

•A5K, HLTK, 8KL, 16KLK

❖ Custom Paper Size: Paper Feed Tray

You can spesify the custom paper size of the paper loaded in the paper feed tray.

Note

❒ Default: 210mm x 297mm

❖ Print Size Priority

You can select either the paper size specified using the printer driver or the paper size specified using the control panel.

Note

❒ Default: Machine Size

❖ Memory Overflow

You can specify whether or not to print an error report when a memory overflow occurs.

Note

❒ Default: Do not Print

Using the Control Panel

❖ Cycle Setting

You can select the Cycle Setting mode.

Note

❒ Default: Auto Cycle

❖ Spool Printing

You can select the Spool printing mode.

Note

❒ Default: Off

❖ Change PDF Password

Set the password for the PDF file executing PDF Direct Print.

Note

❒ Default: Not Set

❖ Print Error Report

You can specify whether or not to print an error report when a RPCS error or PostScript error occurs.

Note

❒ Default: Off

List / Test Print

❖ Configuration page

You can print the system controller data.

❖ PDF Configuration Page

You can print the controller’s PDF font list.

❖ PS Configuration Page

You can print the controller’s PostScript font list.

Printing the configuration page

A Press the {User Tools} key.

AJK135S

B Press [Online Print Features]. C Select [List / Test Print] . D Press the type of configuration page you want.

Comfirmation massage appears.

Online Print Features Settings

E Press[Yes].

The configuration page is printed.

Interpreting the configuration page

System Reference

❖ Printer ID

Displays the serial number assigned to the board by its manufacturer.

❖ Total Memory

Displays the total amount of memory (SDRAM) installed on the printer.

❖ Firmware Version

•System Version Displays the version number of the system firmware.

•Engine Displays the version number of the engine.

•Panel Version Displays the version number of the panel.

❖ Controller Option

This item(s) appears when the controller option(s) is installed.

Using the Control Panel

❖ Printer Language

Displays the version number of the Printer Description Language.

❖ Options

Displays the optional trays installed.

Paper Input

Displays the settings made under the Print Size menu.

System

Displays the settings made under the System menu.

PS Menu

Displays the settings made under PS Menu.

PDF Menu

Displays the settings of PDF Resolution.

Host Interface

Displays the settings of I/O Buffer and I/O Timeout.

Network Setup

Displays the settings made under the Interface menu.

When DHCP is active on the network, the actual IP address, subnet mask and gateway address appear in parentheses on the configuration page.

Interface Information

Displays the interface information.

Online Print Features Settings

Host Interface

❖ I/O Buffer

Sets the capacity of the reception buffer.

Note

❒ Default: 128 KB

❖ I/O Timeout

Sets the time to enable the interface after data stops being received. When the time set here is exceeded, the printer will not receive further data via the interface.

Important

❒ If the set time is too short, a time out might occur while one data is being

received. As a result, data from another interface might cut in and be printed, or the emulation retrieval might start to replace the emulation before the data is completely received.

Note

❒ Default: 15 seconds

PS Menu

❖ Data Format

You can specify the data format for PostScript print jobs.

Note

❒ Default: Binary Data

❒ Under Mac OS X, select “TBCP” when you print with a USB connection.

❖ RAM Disk

You can select the RAM disk capacity for PostScript.

Note

❒ Default: 4 MB

Administrator Tools

❖ Return to Defaults

You can reset the settings back to their defaults. However, the “IP Address”, “Network”, and the “Ethernet Speed” settings remain in effect.

Using the Control Panel

7. Appendix

Printing a PDF File Directly

You can send PDF files directly to the printer to print without opening a PDF application.

Limitation

❒ To use this function, the PostScript board must be installed on the printer.

❒ This is possible for genuine Adobe PDF files only.

❒ Version 1.3, 1.4, and 1.5 PDF files are compatible.

❒ Transparency and JBIG2 (functions of PDF version 1.4) are not compatible.

❒ PDF version 1.5 only functions are not compatible.

❒ When you make the [Layout] setting using the printer driver, be sure to select

[Portrait] or [Landscape] according to the actual orientation of the PDF print job.

Printing Method

❖ Using DeskTopBinder Lite/professional

PDF files registered with DeskTopBinder Lite/professional can be sent directly to the printer for printing.

Note

❒ The RPCS printer driver must be installed.

❒ Use DeskTopBinder Lite on the provided CD-ROM labeled "Document

Management Utility". PDF file direct printing is supported only by DeskTopBinder Lite/professional Version 3.1.1.0 or later.

❒ PDF Direct Print settings can be made from PDF Direct Print properties.

❒ To print password-protected PDF files, you must do the following:

• Enter the PDF password using PDF Direct Print properties.

• On the control panel, select [Change PDF Password] on the [Online Print

Features] in the User Tools menu to set the PDF password.

Reference

For details, see DeskTopBinder Lite/professional Help.

To check which version of DeskTopBinder Lite/professional you have, see DeskTopBinder Lite/professional Help or the DeskTopBinder Lite Readme file on the provided CD-ROM labeled "Document Management Utility".

Appendix

❖ Using commands

From Windows, you can print PDF files directly, using commands such as “ftp” and “lpr”.

Reference

• For more information about printing using commands under Windows,

see “Printing Files Directly from Windows”, Network Guide.

Specifications

This section contains the machine's electrical and hardware specifications, including information about its options.

Component Specifications

Resolution • RPCS

Type 1: 600 dpi Type 2: 400 dpi

•PostScript 3 Type 1: 600 dpi Type 2: 400 dpi

Printing speed 60-135 ppm

Interface Standard:

• USB 2.0 interface

• Ethernet interface (100BASE-TX/10BASE-T)

Option:

• IEEE 802.11b wireless LAN interface

• IEEE 1284 parallel interface

Network protocol

TCP/IP, IPX/SPX, NetBEUI

, AppleTalk

Printer language Standard: RPCS

Option: PostScript 3

Fonts Standard: Arial

PostScript 3 (Option):136 fonts (Type 2:24, Type 14:112)

Memory 128 MB (64 MB + 64 MB)

Operating systems supported by this printer

Required network cable 100BASE-TX/10BASE-T unshielded twisted-pair (UTP, Catego-

To use NetBEUI, use the SmartDeviceMonitor port.

Windows 95/98/Me/2000/XP

Windows Server 2003

Windows NT 4.0

Mac OS 8.6 to 9.2

Mac OS X

ry/Type5) cable.

Appendix

Options

Limitation

❒ Only one optional interface can be installed in the printer at a time. Therefore,

the IEEE 802.11b interface unit and the IEEE 1284 parallel board cannot be installed concurrently.

IEEE 802.11b I/F Unit Type 1

❖ Transmission spec.:

Based on IEEE 802.11b (wireless LAN)

❖ Protocol:

TCP/IP, NetBEUI, IPX/SPX, AppleTalk

Note

❒ SmartDeviceMonitor and Web Image Monitor are supported.

❖ Data transfer speed:

Auto select from below speed 1Mbps, 2Mbps, 5.5Mbps, 11Mbps

❖ Frequency range:

• Inch version: 2412-2462 MHz (1-11 channels)

•Metric version: 2412-2472 MHz (1-13 channels)

❖ Transmittable distance:

1Mbps 400 m 2Mbps 270 m

5.5Mbps 200 m

11Mbps 140 m

These figures are a guideline for outdoor use. In general, the transmittable distance indoors is 10-100 m, depending on environment.

❖ Transmission mode:

802.11 ad hoc, ad hoc, and infrastructure mode

Ricoh HQ7000, HQ9000 Reference Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Important

Caution:

Notes:

Trademarks

Notes:

Manuals for This Machine

TABLE OF CONTENTS

How to Read This Manual

Symbols

Names of Major Options

Control Panel

1. Getting Started

Display Panel

Common Key Operations

Printer Settings

Selecting the Online Print Paper Size

Selecting the Cycle Setting Mode

2. Preparing to Print

Connecting the Machine

Requirements

Using the Parallel Cable

Using IEEE 802.11b (Wireless LAN)

Setting IEEE 802.11b (Wireless LAN)

Confirming the Connection

Checking the machine's radio wave status

User Tools Menu (System Settings)

Interface Settings

Network Configuration

Configuring the network using the control panel

Configuring the network using other utilities

Settings You Can Change with User Tools

Interface Settings/Network

Interface Settings/IEEE 802.11b

Installing the Software

Auto Run

Quick Install

Installing RPCS Printer Driver

Changing port settings

Setting Up Options - RPCS

RPCS printer driver

Installing the PostScript 3 Printer Driver

Windows 95/98/Me - Installing the PostScript 3 printer driver

Windows 95/98/Me - Setting up options

Windows 2000/XP and Windows Server 2003 - Installing the PostScript 3 printer driver

Windows 2000/XP and Windows Server 2003 - Setting up options

Windows NT 4.0 - Installing the PostScript 3 printer driver

Windows NT 4.0 - Setting up options

Mac OS - Installing the PostScript 3 Printer Driver and Utilities

Setting up the PPD file

Setting up options

Mac OS X - Installing the PostScript 3 Printer Driver

Setting up the PPD file

Selecting PPD files when using USB

Setting up options

Installing the Printer Driver Using USB

Windows 98 SE/Me - Installing the printer driver using USB

Windows 2000/XP and Windows Server 2003 - Installing the printer driver using USB

Macintosh - Creating a desktop printer icon

Installing SmartDeviceMonitor for Client/Admin

Using Adobe PageMaker Version 6.0, 6.5, or 7.0

Software and Utilities Included on the CD-ROM

Printer Drivers

Software and Utilities

Accessing Printer Properties

Windows 95/98/Me - Accessing Printer Properties

Changing default settings

Making settings from an application

Windows 2000/XP and Windows Server 2003 - Accessing Printer Properties

Changing default settings - Printer properties

Changing default settings - Printing preferences properties

Making settings from an application

Windows NT 4.0 - Accessing Printer Properties

Changing default settings - Printer properties

Changing the default settings - Default document properties

Making settings from an application