Ricoh AFICIO SP 4100SFL, AFICIO SP 4100SF, AFICIO SP 4110SF User Manual

User's Manual

i

Safety Information

When using this equipment, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

Indicates potentially hazardous situations, which if instructions are not followed, could result in
death or serious injury.

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, may result in
minor or moderate injury or damage to property.

Important:

Indicates operational requirements and restrictions. Please read and follow these instructions
to ensure a proper operation and to avoid damage to the machine.

Note:

Indicates further explanation or clarification. Reading this is highly recommended.

WARNING:

To avoid hazardous electric shock or fire, do not remove any covers or screws other than those
specified in this manual.

CAUTION:

9 To reduce the risk of fire, use only no.26AWG or larger telecommunication line cord.
9 Disconnect the power plug by pulling the plug, not the cable.

9 Do not touch the metal fingers of the ADF pad module. The edges are sharp and touching

them may result in injury.

i

Precautions

y Do not install the equipment near heating or air conditioning units.
y Do not install the equipment in a humid or dusty place.
y Use only the AC adapters (HEG42-240200-7L by Hitron) included with the machine. Using

other AC adapters may damage the machine and void the warranty.

y Place the equipment securely on an even, flat surface. Tilted or uneven surfaces may

cause mechanical or paper-feeding problems.

y Retain the box and packing materials for shipping purposes.

Notice

Important

y Do not make copies of any item for which copying is prohibited by law.
y Copying the following items are normally prohibited by the local law:
y Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, passports,

driver's licenses.

y This machine is equipped with a function that prevents making counterfeit bank bills. Due

to this, images similar to bank bills may not be copied properly.

Copyrights and Trademarks

Ethernet is a registered trademark of Xerox Corporation.

Microsoft, Windows, Windows NT, Windows XP, and Windows Vista are registered trademarks
of Microsoft Corporation in the United States and/or other countries.

Other product names used herein are for identification purposes only and may be trademarks
of their respective companies. We disclaim any and all rights to those marks.

Warranty

The information contained in this document(s) is subject to change without notice.

The manufacturer makes no warranty of any kind with regard to this material, including, but
not limited to, the implied warranties of fitness for a particular purpose.

The manufacturer shall not be liable for errors contained herein or for incidental or
consequential damages in connection with the furnishing, performance, or use of this material.

iii

v

FCC Radio Frequency Interference Statement

This product has been tested and found to comply with the limits for a class B digital

device, pursuant to Part 15 of the FCC rules. Operation is subject to the following two

conditions: (1) this device may not cause harmful interference, and (2) this device must

accept any interference received, including interference that may cause undesired

operation. The FCC Class B limits are designed to provide reasonable protection against

harmful interference in a residential installation. This equipment generates, uses, and can

radiate radio frequency energy and, if not installed and used in accordance with the

instructions, may cause harmful interference to radio communications. However, there is

no guarantee that interference will not occur in a particular installation. If this equipment

does cause harmful interference to radio or television reception, which can be determined

by turning the equipment off and on, the user is encouraged to try to correct the

interference by one or more of the following measures:

 Reorient or relocate the receiving antenna.
 Increase the separation between the equipment and receiver.
 Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

 Consult your point of purchase or service representative for additional suggestions.

CE Warning

This product satisfies the Class B limits of EN55022, EN55024 and safety requirements of
EN 60950.

i

Table of Contents

1 Getting Started......................................................... 1

Introduction................................................................................................. 1

Features....................................................................................................... 1

External View............................................................................................... 3

The Front View.................................................................................... 3

The Connection Ports..........................................................................4

The Control Panel................................................................................5

Preinstallation Information.......................................................................... 7

Internet Communication Features ............................................................. 10

Scan to E-mail................................................................................... 10

Scan to Folder................................................................................... 11

2 Installing Your Machine.......................................... 12

Minimum Configuration Requirements....................................................... 12

Unlocking the Scan Unit............................................................................. 13

Installing the Input Paper Tray.................................................................. 14

Installing the Paper Stopper...................................................................... 15

Connecting the Cables................................................................................ 16

Connecting the ADF Cable.................................................................16

Connecting the Ethernet Cable..........................................................16

Connecting the Printer Cable ............................................................16

Connecting the Telephone Line......................................................... 17

Connecting the Power and Turning on the Machine ..........................17

3 Installing the Printer Driver ................................... 18

Before Installing the Printer Driver............................................................ 18

Selecting the Panel Display Language............................................... 18

Printing the Test Page ...................................................................... 19

Installing the Printer Driver Using Network............................................... 20

4 Configuring the Machine......................................... 24

Specifying the Product’s Network Settings ................................................ 25

Specifying More Administrator Settings by the Product’s Web Page.......... 27

Specifying More Administrator Settings by the Network Management

Tool........................................................................................................ 29

Specifying A Folder Template..................................................................... 49

Settings the Servers to Store Your Image......................................... 49

Specifying a Folder Template by the Product’s Embedded Web Page 56

Editing a Folder by the Product’s Web Page...................................... 59

Setting Required Fax Settings.................................................................... 64

Setting Your Location........................................................................64

Setting Your Fax Header ................................................................... 65

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i

5 Operation................................................................66

Loading Paper ............................................................................................67

Notice on Using the ADF................................................................... 67

Placing Document(s) in the ADF....................................................... 68

Placing Document(s) on the Glass.................................................... 69

Making Copies ............................................................................................70

Basic Operation ................................................................................ 70

Advanced Operation ......................................................................... 71

Sending Your Document to E-mails ............................................................74

Basic Operation ................................................................................ 74

Advanced Operation ......................................................................... 75

Using the Soft Keyboard................................................................... 79

Using the Address Book.................................................................... 80

Sending Your Document to Filing Servers...................................................82

Basic Operation ................................................................................ 82

Advanced Operation ......................................................................... 83

Adding A New Folder ........................................................................ 87

Faxing Your Scanned Document .................................................................90

Basic Operation ................................................................................ 90

Advanced Operation ......................................................................... 92

Canceling a Fax Job.......................................................................... 94

Using the Phone Book....................................................................... 95

Scanning Your Documents..........................................................................96

System Requirements....................................................................... 96

Driver Installation Procedure ........................................................... 96

Scanner Operation............................................................................ 98

A Glance of the User Interface.......................................................... 99

Using the Basic Features ................................................................ 100

Using the Advanced Features ......................................................... 103

Using Other Tools........................................................................... 111

Printing Your Document ...........................................................................112

6 Troubleshooting....................................................113

Information Message................................................................................113

Information Messages During Scanning and Copying..................... 113

Information Messages During Networking ..................................... 114

Information Messages During E-Mailing......................................... 115

Information Messages During Filing............................................... 117

Information Codes During Faxing................................................... 120

Clearing a Paper Jam................................................................................122

Removing the Abnormal Line Image.........................................................123

When a Job is Not Performed ...................................................................124

Troubleshooting When Using the Printer Function ...................................125

7 Maintaining Your Machine.....................................126

Cleaning the Glass....................................................................................126

Cleaning the LCD-display..........................................................................127

Cleaning the ADF......................................................................................128

Replacing the ADF Snap-in Pad.................................................................129

v

Appendix ................................................................... 130

Managing the Address Book..................................................................... 130

Adding an E-mail Address ...............................................................130

Modifying an E-mail Address........................................................... 133

Deleting an E-mail Address............................................................. 135

Adding A New Group....................................................................... 137

Modifying a Group........................................................................... 140

Deleting Groups .............................................................................. 142

Managing Fax Phone Book ....................................................................... 143

Adding a New Fax Number.............................................................. 143

Deleting or Modifying Phone Numbers............................................ 144

Adding a New Fax Group................................................................. 145

Modifying a Phone Group................................................................ 146

Deleting a Phone Group ..................................................................146

Account Management............................................................................... 147

Setting up Account Management By the Product’s Web Page ......... 147

Specifications........................................................................................... 152

Index ....................................................................................................... 156

vii

1 Getting Started

Introduction

Thank you for purchasing the product, a 4-in-1 MFP. The product offers an

unprecedented document delivery technology, transmitting paper documents

electronically over the internet. With the product, you can instantly scan

paper-based document and deliver the electronic image to various destinations

including e-mail addresses, printer, fax machine, ftp servers, web site, or someone

else’s computer on the network. The new way to distribute documents is faster,

more cost effective, and safer than any traditional methods such as mail, or courier.

Features

Digital Copying:

Since the product includes a laser printer, it is able to perform digital copies with
outstanding copy quality. With an intuitive control panel and a quality LCD-display,
making digital copy becomes fast and easy.

E-mailing:

Connected to an ethernet network and a SMTP server, the product allows you to
transmit document(s) to your e-mail as attachment. With a touch of the e-mail key
and the selection of your recipients' e-mail addresses, the document(s) is/are first
scanned and converted into an image file, and then transmitted to remote recipients

within minutes.

Filing (Scan to Folder):

The product allows you to send the scanned documents to a server or a personal

computer’s file folder over intranet with FTP (File Transfer Protocol), HTTP
(Hypertext Transfer Protocol), HTTPS (a secure way of using HTTP), CIFS (Common
Internet File System). The scan-to-folder feature off-loads the mail server from
handling large attachments.

Faxing:

With the built-in fax modem and an additional telephone line, the product is able to
transmit your scanned document to a remote fax machine just like regular fax
machine.

1

2

Sending Multi-Page Document:

With the Auto Document Feeder, the product allows a stack of 50-page document(s)

to be continuously scanned at one time in reliable quality to increase your efficiency.

Managing the Product Remotely:

The product provides a convenient way to manage your e-mail address book, filing
destinations (folders), and telephone book remotely. By simply typing the
machine's IP address in the URL field of your browser, the product web page will be
prompted. This web page allows the administrator to create up to 2000 e-mail
addresses, 40 filing destinations, and 200 fax numbers to conveniently deliver the
scanned documents to multiple recipients.

External View

5

3

The Front View

1

2

7

4

6

1. Input Paper Tray and Paper Support 5. Control Panel

2. Paper Stopper 6. LCD-display

3. Document Cover 7. ADF Unit

4. Handle

3

The Connection Ports

1 2

1. Line Jack: To connect the product to a “RJ-11” telephone

3 4 5 6 7 8

jack provided by the telephone company with
a telephone line.

Note: If you wish to use the product as a
regular fax machine, you must plug one end of
the telephone line to the “Line” jack (the
external one) and plug the other end to the
“RJ-11” telephone jack with a telephone line.

2. Telephone Jack: This telephone
handset is provided with the product.

3. LAN Port: To connect network with a network cable..

4. Printer Port: To connect the printer with a USB cable.

5. USB Port: To connect a computer as a USB scanner.

6. ADF Port: To connect the ADF unit with an ADF cable.

7. 24VDC/2.0A: To connect power with a power cable.

8. Power Switch: To turn on and off the machine.

jack should be ignored since no

4

5

The Control Panel

Part B

Part A

Part C

Part D

Part A: LCD Display

Used to display current operation.

Part B: Function Keys:

Used to select a working mode.

Function Keys:

Press to make copy.

Press to send your scanned document to
e-mail.

Press to send your scanned document to a
designated server.

Press to send your scanned document to a fax
machine.

6

Part C: The Numeric Keypad:

Used to enter copy quantity, or the fax number.

Part D: Start & Other Keys:

Used to select special requirements or the start key to start sending or copying your
document(s).

Select to access the user tools to set up the system.

Select to clear current settings and return to the default
settings. Press the button for over 5 seconds to return to
the factory default settings.

Select to enter power saving mode.

• The Power LED – Used to indicate power on and ready

status.

• The Alert LED – Used to indicate error.

• The Sleep LED – Used to indicate power-saving status.

Select to stop processing.

Select to start copying, e-mailing, filing or faxing in black
and white mode.

Select to start copying, e-mailing, or filing in color mode.

7

Preinstallation Information

The product has to be setup properly on your network to perform e-mail and filing

functions. Before using the product, please setup the product properly on your

network for e-mail and filing function. The following network parameters have to be

set.

Important !

Make a copy of the following table and ask your Network Administrator to
complete the information.

1. DHCP Enable:

2. IP Address: . . .

3. Subnet Mask: . . .

4. Gateway IP: . . .

5. DNS Server: . . .

6. SMTP Server:

7. SMTP Port: 25

8. POP3 Server:

9. POP3 Port:

10. LDAP Server: . . .

11. LDAP Port:

Explanation of contents:

1. *DHCP Enable: Choose Yes to obtain IP/subnet/gateway

addresses automatically from DHCP server.

2. *IP Address: The Internet Protocol (IP) address assigned to

your machine by your network administrator or
by DHCP server.

3. Subnet Mask:

The net mask address assigned by your
network administrator or by DHCP server.

4. Gateway IP: The gateway IP address assigned by your

network administrator or by DHCP server or by
DHCP server.

5. *DNS server: The IP address of DNS server assigned by your

network administrator.

6. *SMTP Server:

The IP address of your SMTP mail server
assigned by your network administrator.

7. SMTP Port:

The port number of your SMTP Mail Server.

8. *POP3 Server:

The IP address of your POP3 server.

9. *POP3 Port The port number of your POP3 server.

10. *LDAP Server:

The IP address of your LDAP server.

11. LDAP Port:

The port number of your LDAP server.

8

Note:

1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can

automatically be given a unique IP address each time it connects to a
network--making IP address management an easier task for network
administrators. If the DHCP server is available from your network, you do not
need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead,
this information will be automatically given for the product.

2. IP Address: An IP (Internet Protocol) address uniquely identifies a host

connection to an IP network. System administrator or network designer
assigns the IP address. The IP address consists of two parts, one identifying
the network and the one identifying your node.

The IP address is usually written as four numbers separated by periods. Each
number can be zero to 255. For example, 10.1.30.186 could be an IP
address.

3. SMTP: Stands for Simple Mail Transfer Protocol. It is the main communication

protocol used to send and receive e-mail on the internet.

4. DNS: Stands for Domain Name System. The DNS server identifies hosts via

names instead of IP addresses. If the DNS server is available on your network,
you can enter the domain name instead of digits for the IP address.

5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores and

serves e-mails for various client machines that are not connected to the
Internet 24 hours a day. E-mails are held in POP3 until you log on.

6. LDAP: Stands for Lightweight Directory Access Protocol. LDAP enables users to

access directories and address books directly from external networked devices
to simplify document distribution.

9

Internet Communication Features

Scan to E-mail

The product allows you to deliver your scanned document to e-mail addresses on
the network. The document is first scanned and converted to a standard PDF, JPEG,
TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote
recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone via the product, the product uses Simple Mail
Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server,
and then send these e-mails to your recipients through internet.

Intranet

Internet

MFP

PC

MFP

PC







E-mail Server

≈

PC

10

Scan to Folder

Through the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer
Protocol), HTTPS (a secure way of using HTTP), or CIFS (Common Internet File
System), the product allows you to save scanned document directly to a
designated server or a personal computer on the network in a standard PDF,
JPEG, JPEG_EXIF, TIFF, or MTIFF file format.

CIFS is the sharing system of Microsoft Windows. What’s unique about this filing
function is to let entire corporate users share one machine to send documents to
each desired file folder on a designated server or individual computer.

MFP

PC

Intranet

FTP, HTTP,
HTTPS servers

CIFS servers
(Windows)

11

2

2 Installing Your Machine

This chapter is specifically targeted to the persons who are responsible for the

administration of the product. It is recommended that the administrator read this

chapter before installing the machine.

Minimum Configuration Requirements

To make the best use of the product, the following configuration is required:

To send e-mails from the product:

• TCP/IP network

• A SMTP and a optional POP3 server

To file document(s) via intranet

• FTP, HTTP, HTTPS, or CIFS protocol environment

• Windows 98SE, Windows NT, Windows 2000, Windows Me, Windows XP,

Windows Vista, HTTP or FTP server

1

Unlocking the Scan Unit

The scan unit is locked during transport to protect the scanning mechanism from

being damaged. Be sure to unlock the scan unit before using the machine.

1). Locate the lock switch
beneath the scanner.

2). Move the lock switch to the

“unlocked position”.

“Locked Position”

Note:

If you need to move the product for repair or any other reason, be sure to
lock the product before moving. To lock the product, please do the
following,

1. Turn off the product.

2. If the scan unit is not located at the front of the glass, turn on the product.

After the scan unit returns to the front end, turn off the product.

3. Move the lock switch to the “Locked Position”.

“Unlocked Position”

The scanning unit
at this position
before locking the
scanner

13

Installing the Input Paper Tray

1. Attach the Paper Support to the Input Paper Tray.

Input Paper
Tray

Paper
Support

2. Then, attach the Input Paper Tray to the machine.

14

5

Installing the Paper Stopper

Attach the Paper Stopper to the slot of the document cover as illustrated below.

- If you are using A4 or letter size paper, pull the lever up to avoid document falling

from the MFP to the floor.

- If you are using legal size paper, press down the lever.

Paper Stopper

Lever

Document
Cover

Your
Document

1

6

Connecting the Cables

Connecting the ADF Cable

Connect the ADF (Auto Document Feeder) cable (attached to the document cover) to

the ADF port at the back of the product.

ADF Port

Connecting the Ethernet Cable

1. Connect one end of your Ethernet LAN cable to an available port of your

Ethernet Hub

.

2. Connect the other end to the LAN port at the back of the product.

LAN Port

Connecting the Printer Cable

1. Connect one end of the printer cable to the printer.

2. Connect the other end to the PRINTER port at the rear of the product.

Printer Port

1

7

Connecting the Telephone Line

1. Plug one end of the telephone line to the LINE jack at the left end of the

rear panel.

Line Jack

2. Plug the other end of telephone line to the “RJ-11” telephone jack

provided by the telephone company.

Connecting the Power and Turning on the Machine

1. Press the power switch to the “0” position to turn off the product.

2. Connect the small end of the power cable to the power (24Vdc/2.0A) jack

of the product

.

24Vdc/2.0A Jack

3. Connect the other end to an appropriate power outlet.

4. Press the power switch to the “I” position to turn on the product. After

showing the booting up message, the LCD display prompts the preset
ready status.

Note:

You can press the Energy Saver button on the control panel to switch to

the power saving mode. If the product is idle for 15 minutes (default
setting), it automatically shuts off the scanning lamp. Press any key
except the Power Saving button to return to the ready status.

1

8

3 Installing the Printer Driver

Before beginning this chapter, be sure to set up the machine by following the

procedures shown in the Quick Installation Guide.

Before Installing the Printer Driver

Selecting the Panel Display Language

The default language setting for the printer display panel is English. Omit the
following procedure if you want to use English on the panel display.

1. Turn on the printer power.

2. Press the Menu key.

3. Press the ▼ or ▲ key to display Language, and then press the # Enter

key.

4. Press the ▼ or ▲ key to select the language, and then press the # Enter

key.

5. Press the Menu key to return to the initial screen.

1

Printing the Test Page

You can confirm that the printer works properly by printing a test page
(configuration page). However, you cannot check the connection between the
printer and your computer by printing the test page.

1. Press the Menu key.

2. Press the ▼ or ▲ key to display List/Test Print, and then press the #

Enter key.

3. Press the ▼ or ▲ key to display Config.Page, and then press the # Enter

key.

4. Press the # Enter key to return to the initial screen.

19

0

Installing the Printer Driver Using Network

1. Insert the provided CD-ROM into the CD-ROM drive.

If Auto Run starts, click Cancel, and then Exit.

2. Open the Printers and Faxes window or Printers window.

3. Click Add a printer.

This will start the Add Printer Wizard, and then click Next.

4. Click Local printer attached to this computer or Local printer, clear the

Automatically detect and install my Plug and Play printer check box,
and then click Next.

5. Click Create a new port, and then select Standard TCP/IP Port in "Type

of port".

2

6. Click Next to run the Add Standard TCP/IP Printer Port Wizard.

7. Enter the scanner's IP address, and then click Next.

For setting the scanner's IP address, see "Specifying the Product’s Network
Settings".

8. Click Have Disk....

21

2

9. Click Browse..., and then specify a location for the printer driver.

If the CD-ROM drive is D, the source files of the printer driver are stored in
the following location:

RPCS printer driver

D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1
D:\DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1

PCL5E printer driver

D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1
D:\DRIVERS\PCL5E\WIN9X_ME\(Language)\DISK1

PCL6 printer driver

D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1
D:\DRIVERS\PCL6\WIN9X_ME\(Language)\DISK1

PostScript 3 printer driver

D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1
D:\DRIVERS\PS3\WIN9X_ME\(Language)\DISK1

10. Select the Setup Information file for the printer driver you want to install, and

then click Open.

2

11. Click OK.

12. Follow the on-screen instructions to complete the driver installation.

Note:

When you use the printer under Windows Vista, you have to download the

printer driver from the following supplier’s web site. Select this printer and
the operating system you are using, and then download it.

23

4 Configuring the Machine

The following settings or destinations must be defined by the system administrator
before the product is used to distribute the scanned document on the network.

z Network and E-mail parameters: Defines the parameters for TCP/IP, SMTP, and

POP3 protocols to send your scanned document to e-mail addresses.

z Filing Destinations: Defines the protocols and destinations to send your

scanned document to FTP servers, web, or any personal computers on the
network.

To specify these settings or destinations, the administrator can enter relevant value

from the options of User Tools on the control panel. In addition to using the

control panel, the product allows the administrator to remotely configure the
machine by either launching the product’s embedded web page (Web Image Monitor)
or starting the Network Management Tool provided in the supplied Scanner Driver
CD-ROM.

The product’s embedded web page (Web Image Monitor) allows the administrator to
configure each machine remotely with a web browser while the Network
Management Tool allows the administrator to update the product and manage
several MFPs on the network. For more information on how to use the product’s
Network Management Tool, please refer to the online help of the Network
Management Tool.

Note:

9 If the system administrator has chosen DHCP, then the IP address of

TCP/IP, gateway, subnet mask, and DNS server will be automatically given.

9 When installing the product for the first time, it is recommended that the

Administrator retain the default system settings. The settings can be
customized at a later date once you are familiar with the operation and
functionality.

24

5

Specifying the Product’s Network Settings

1. Turn on the machine. After warming up for a few seconds, the default

working mode is prompted on the touch panel. For example, the following

Copy mode.

2. Press the User Tools button on the control panel. This prompts the

following User Tools screen.

2

6

3. Touch Network Settings to prompt the following Network Settings

screen.

4. Since the default TCP/IP information is incorrect, please enter your own

network information via the soft keyboard. Touch anywhere on the IP
Address/Subnet Mask/Gateway IP/DNS Server field to bring up the soft

keyboard and then enter the relevant value. For example,

5. Touch Return after completing entering your information to return to the

Network Settings screen.

6. In the Network Settings screen, press OK to return to the User Tools

screen.

2

7

Specifying More Administrator Settings by the Product’s Web Page

1. Specify the network settings on the control panel via the soft keyboard. (Please
refer to the preceding section, Specifying the Product’s Network Settings.

2. The product is designed with an embedded web page to allow the system

administrator to remotely manage the product. Simply type the IP address of

the product in the URL field of your browser and then press Enter. The

product’s web page appears.

3. Click each item on the menu to enter relevant value. For details on each setting,
please refer to the subsequent section, Summary of the User Tools.

2

8

Note:

9 The “Management” item and the “Administrative Settings” menu are

blocked by password. Click Login to enter the detailed settings since the

machine is shipped with no specific password. You can create a password
later and write it in your notes in case you may forget it.

9 For effective management, it is recommended to create administrator’s login

password later.

9 If you wish to return to factory default settings, simply press the Clear

Modes button for over 5 seconds. In a second, all the values in the
Management and Administrative Settings will be changed to factory

default.

9 Please note that some of the settings in the “User Tools” can also be set by

users while they are making copies, sending individual mails, sending
individual files to folder, or sending individual files to fax machine when they
press the “Copy”, “E-mail”, “Folder”, or “Facsimile” button on the control
panel. However, if the users fail to set these settings, then the default
settings will be automatically applied to the copier, e-mails, folder, or the fax
sent by the users. That is to say, the administrator assigns default settings
for common functions. Yet, an individual user also has a chance to set his
or her own settings when he or she is performing one of the function modes.

9 Alternatively, you may specify more administrator settings on the control

panel via the soft keyboard. Refer to the preceding section, Specifying the
Product’s Network Settings, to specify the administrator settings via the soft

keyboard.

2

Specifying More Administrator Settings by the Network Management Tool

1. Place the Scanner Driver CD-ROM into your CD-ROM drive. In a second, the

installation graphic appears.

2. Choose Network Management Tool and follow the on-screen instruction to

complete the installation.

3. Start Network M anagement Tool by choosing Start>All Programs>Network

Management Tool>Network Management Tool.

4. In a second, the Network Management Tool main screen appears as follows.

5. Choose New Device from the File menu to prompt the following New Device

dialog box.

Or you may click the new device tool from the toolbar.

Or double click the large new device icon (

6. Enter the IP address of your device as illustrated.

).

29

0

7. In a second, the MFPs on the network will be displayed in the main screen as

follows.

8. Double click the device’s icon or you may try either of the following ways to

prompt the product’s embedded web page to specify your desired settings.

-Select the device’s icon and choose the Menu Settings tool in the toolbar.

-Select the device’s icon and click your right mouse button and choose Menu.

9. Click each item on the menu to enter relevant value. For details on each
setting, please refer to the subsequent section, Summary of the User Tools.

Note:

For more information on how to use the Network Management Tool, please refer to

the online help of the Network Management Tool.

3

Summary of the User Tools

Information: Used to displays the product’s basic information.

Item Description
Model Displays the product’s model name.
Manufacturer Displays the manufacturer name.
MAC Address Displays the scan unit’s MAC address.
Serial Number Displays the product’s serial number.
System Firmware
Version
Scanner Firmware
Version
Homepage Version Displays the homepage’s version.
Page Count Displays the counters for B&W Net Scan+PC

Displays the system’s firmware version.

Displays the scanner’s firmware version.

Scan, Color Net Scan+PC Scan, B&W copy, Fax
Send, Fax Received, ADF, Total.

Menu Map: Touch “Print” to print out all the
menu items and their values.
Usage Report: Touch “Print” to print out the

counter information.

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General: Used to specify the product’s general information.

Item Description
Machine Name Sets product’s machine name. (The name that you

wish to show in recipient’s e-mail.)

Country Code Select the country which you are located. This setting

is required to perform the facsimile function.

Time Zone Sets local time zone based on Greenwich Mean Time

(GMT). With the time zone setting, your overseas
e-mail will display your local time instead of sender’s
local time.

Date/Time Sets the device’s clock including date and time.

Network Setting: Used to specify the product’s network settings.

Item Description
DHCP Enable If you have a DHCP server available on your network

and the DHCP has been enabled, the above IP, subnet
mask, gateway, and DNS server will be automatically
given.

Choice: ON, *OFF

IP Address The Internet Protocol (IP) address assigned to your

machine by your network administrator.

Subnet Mask The net mask address assigned by your network

administrator.

Gateway IP The gateway IP address assigned by your network

administrator.

DNS Server The Domain Name Server assigned by your network

administrator.

* Factory Default

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Mail Server: Used to specify the product’s mail server information.

Item Description
Device E-mail Address Account
Device E-mail
Address

Enter the email address of the device. This is also
the default “From” address when you are sending

email from the device.

OutBox Server

Enter the SMTP IP or SMTP URL address.

(SMTP) IP or
URL
Port # Enter the port number of the SMTP server.

* 25
Authentication
Method

Enter the email authentication method.

Choice: *None, SMTP, POP3
Login Name Enter the login name for SMTP or POP3

authentication.

Password Enter the password for SMTP or POP3

authentication.

POP3 Server IP

Enter the POP3 server IP or POP3 URL address.

or URL
Port # Enter the port number of the POP3 server.

* 110
External Address Book
LDAP Server IP

Enter your LDAP server IP or URL address here.

or URL
Port # Enter the port number of the LDAP server.

* 389

Login Name Enter the login name of the LDAP server.

Note:

1. In Microsoft Active Directory, some servers

may require you to add “domain name” as
your full login name. For example, if your
domain name is “company” and your user
name is “administrator”, then your full login
name is “company\administrator”.

2. When your LDAP server requests an

“anonymous login”, please leave your login
name and password blank instead of typing
“anonymous” as your login name and
password.

Password Enter the password of the LDAP server.

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Base DN Enter your base DN. Base DN (distinguished name)

identifies the starting point of a search. A dn indicates
what record to view in an LDAP tree. The top level of
the LDAP directory tree is the base, referred to as the
"base DN". For example, you could indicate a base of
dc=com,dc=net for a search that starts at the top and
proceeds downward.

* Factory Default

Note:

1. The login name and password are case-sensitive and are up to 28 characters.

2. LDAP Search:
y This machine supports two types of authentication, simple and anonymous,

to login your LDAP servers.

y This machine allows up to 100 match results in a single search.
y The attributes such as “cn” and “mail” have been predefined as the search

field. Therefore, if your search text is “m”, the LDAP search engine will
search the name or the email address that contains the character “m”.
For example, you might get the return match results such as “mary,
[e-mail]”, or “jack, [e-mail]”.

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