Pitney Bowes DF260, DF360 User's Manual

Download

DF260/360DF260/360

User's ManualUser's Manual

Part Number DL3600140

Using the Copier Properly

To ensure the optimum performance of the copier, follow the precautions listed below.

• Never place a heavy object on the copier.

• Never subject the copier to shocks.

• Never open any doors or turn the copier off while the copier is making copies.

• Never bring any magnetized object near the copier.

• Never use flammable sprays, liquids or gases near the copier.

• Never modify the copier, as a fire or electrical shock could result.

• Never remove any panel or cover which is secured. The copier contains high voltage components which can cause electrical shock.

• Never tamper with the laser mechanism in laser-equipped models, as blindness or other injury may result.

• Never drop paper clips, staples or other small pieces of metal through the vents or other openings in the copier, as a fire or electrical shock can result.

• Never place containers of liquid on the copier .If liquids get inside the copier, they can cause fire or electrical shock. If a piece of metal or any liquid gets inside the copier, immediately turn the copier off, unplug the power cord and call your technical representative. A fire or electrical shock can result if the copier remains plugged in or is operated after metal or liquid gets inside.

• Never leave the copier running if it becomes unusually hot, or if smoke or an unusual odor or noise is detected. Should any of these conditions occur, immediately turn the copier off, unplug the power cord and call your technical representative. A fire or electrical shock can result if the copier remains plugged in under any of these conditions.

• Always insert the power plug all the way into the outlet.

• Always make sure that the outlet is visible, clear of the copier or copier cabinet.

• Always provide good ventilation when making a large number of continuous copies.

• Never pull on the power cord, and always hold the plug when unplugging the power cord. A damaged cord could result in a fire or cause an electrical shock.

• Never unplug the power cord with a wet hand, as it could cause an electrical shock.

• Always unplug the power cord before moving the copier. Moving the copier with the power cord plugged in can damage the cord resulting in a fire or causing an electrical shock.

• Always unplug the power cord when the copier is not going to be used for a long time.

• Never place a heavy object on the power cord, or pull or bend it, as a fire or electrical shock can result.

• Always ensure that the copier does not sit on or roll onto the power cord or communications cable of other electrical equipment, as malfunctioning equipment or a fire could result.

• Always ensure that the power cord or communications cable of other electrical equipment does not become wedged into the copier mechanism, as malfunctioning equipment or a fire could result.

• Always use the correct power voltage, as improper voltage can cause a fire or electrical shock.

Using the Copier Properly

• Never use a multiple outlet adapter, as a fire or electrical shock can result.

• Should the power cord become damaged, immediately turn the copier off, unplug the power cord and call your technical representative. A damaged cord can result in a fire or cause an electric shock.

• If an extension cord is needed, use one with a greater rated capacity than the maximum power requirements of the copier. The use of an extension cord that falls short of supporting the maximum power requirements can result in overheating or a fire.

• Always unplug the copier whenever anything unusual is observed during operation. Make sure that the outlet is nearby and clear of the copier and furniture.

• Never touch the electrical contacts inside the right door and underneath the Imaging Unit, as an electrostatic discharge may damage the copier.

Electrical Contacts

1166O264AB

=Locate the Copier in a Well Ventilated Room= A negligible amount of ozone is generated during normal operation of this copier. An unpleasant odor may, however, be created in poorly ventilated rooms during extensive copier operations. For a comfortable, healthy and safe operating environment, it is recommended that the room be well ventilated.

=Placer le copieur dans une pièce largement ventilée= Une quantité d’ozone négligeble est dégagée pendant le fonctionnement du copieur quand celui-ci est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont l’aération est insuffisante et lorsqu’une utilisation prolongée du copieur est effectuée. Pour avoir la certitude de travailler dans un environnement réunissant des conditions de confort, santé et de sécurité, il est préférable de bien aérer la pièce ou se trouve le copieur.

As an ENERGY STAR®Partner, we have determined that this machine meets the efficiency.

ENERGY STAR

Guidelines for energy

What is an ENERGY STAR®Product?

An ENERGY STAR®product has a special feature that allows it to automatically switch to a “low-power mode” after a period of inactivity. An money on utility bills and helps protect the environment.

ENERGY STAR

product uses energy more efficienty, saves you

This operator’s manual explains how to operate the copier and replenish its supplies. It also givessome troubleshooting tips as well as general precautions to be observed when operating the copier.

To ensure the best performance and effective use of your copier, read this manual carefully until you familiarize yourself thoroughly with the copier’s operation and features. After you have read through the manual, keep it ready for reference.

Please use this manual as a quick and handy reference tool for immediately clarifying any questions which may arise.

To order supplies, please call the Pitney Bowes Copier/Printer Supply Line at 1-800-462-6797

MC-F01

WARNING This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

The design and production of this unit conforms to FCC Regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by the purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.

FCC-F01

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

IC-F03

Contents

Using the Copier Properly

Terms and Symbols for the Type of Originals and Copy Paper .....................viii

Safety Information

FCC PART 68-TELECOMUNICATION DEVICES ......................................ix

WARNING FOR THE SETTING OF HEADER AND FOOTER ..................ix

USER INSTRUCTIONS (For Canada Users) ...................................................x

IC CS-03-TELECOMUNICATION DEVICE ..................................................x

Laser Safety ......................................................................................................xi

Internal Laser Radiation ....................................................................................xi

For the United States .........................................................................................xi

Laser Safety Label ...........................................................................................xii

Notice for Ni-MH Batteries .............................................................................xii

Installing the Copier ........................................................................................xiii

Installation Site ...............................................................................................xiii

Power Source ..................................................................................................xiii

Space Requirements ........................................................................................xiii

Precautions for Use

Operating Environment ...................................................................................xiv

Using the Copier Properly ..............................................................................xiv

Moving the Copier ..........................................................................................xiv

Care of Copier Supplies ..................................................................................xiv

Note on making multiple copies ......................................................................xv

Legal Restrictions on Copying ........................................................................xv

Precaution for Opening/Closing the R ight D oor ............................................. xv

Product Features

Copy Functions ...............................................................................................xvi

Fax Functions ................................................................................................xviii

Terms and Definitions

Chapter 1 Introduction

1. Names and Functions of Parts

2. Using the Control Panel

Name and description of control panel components .....................................1-10

3. Using the Touch Panel

Name and function of touch panel components ............................................1-12

Details of Main Screens ................................................................................1-12

Automatically returning to initial screen ......................................................1-13

Automatic back light .....................................................................................1-13

4. Initial Screen

Auto-mode Screen, FAX Screen, and Copy Screen .....................................1-14

Auto-mode Screen ........................................................................................1-14

Copy Screen ..................................................................................................1-15

FAX Screen ...................................................................................................1-15

5. Users and User Management Mode

6. Handling Documents

7. Notes on Handling Documents

8. Quitting an Operation

9. Interruption

Interrupt key ..................................................................................................1-26

10. Confirming the Settings

Mode Check Key ..........................................................................................1-27

Chapter 2 Copying a Document

1. Copying a Document

2. Selecting the Copy Paper Size for Copying

Copy Paper Size .............................................................................................2-5

Special Paper Mode ........................................................................................ 2-8

3. Selecting the Zoom Ratio for Copying

Zoom ..............................................................................................................2-9

4. Adjusting the Density for Copying

Density ......................................................................................................... 2-13

5. Copying Figures and Photos

Image Quality ............................................................................................... 2-15

Chapter 3 Sending and Receiving Documents

1. Sending a Document

Quick Memory Transmission ......................................................................... 3-2

2. Using One-Touch Dialing for Transmission

One-Touch Dialing ......................................................................................... 3-7

3. Using Abbreviated Dialing for Transmission

Abbreviated Dialing .......................................................................................3-8

4. Using Facsimile Program Dialing for Transmission

Facsimile Program Dialing ............................................................................. 3-9

5. Sending Fine Print and Photos

Image Quality ............................................................................................... 3-10

6. Adjusting Contrast for Transmission

Contrast ........................................................................................................3-12

7. Sending Documents in their Original Size Irrespective of the Recipient's

Paper Size

Reduction ..................................................................................................... 3-14

8. Selecting the Area of the Document to be Scanned and Transmitted

Scan Area ..................................................................................................... 3-16

9. Combining One-Touch Key and Dialed Input for Transmission

Chain Dialing ............................................................................................... 3-18

10. Receiving a Document

Automatic Reception .................................................................................... 3-20

11. Making and Receiving a Telephone Call

iii

Contents

Chapter 4 Advanced Copying Procedures

1. Using the Sort Mode while Copying

Sort, Group .....................................................................................................4-2

2. Stapled Binding

Stapling ........................................................................................................... 4-4

3. Hole Punching for Filing

Hole Punching ................................................................................................ 4-6

4. Single Setting for Mixed Sized Documents

Mixed Original Detection ............................................................................... 4-8

5. Selecting the Document and Copy Format

Orig. Copy Screen ..................................................................................... 4-10

6. Attaching Cover Sheets

Cover Sheets .................................................................................................4-19

7. Inserting Separators

Contents

Page Insertion ...............................................................................................4-21

8. Copying on OHP Interleaving

OHP Interleaving ..........................................................................................4-23

9. Setting up File Margins

File Margin ...................................................................................................4-26

10. Erasing Some Parts of the Document for Copying

Edge/Frame Erase .........................................................................................4-27

11. Multi-Copying of a Document on One Sheet of Copy Paper

Image Repeating ...........................................................................................4-28

12. Numbering the Copy Paper per Set of Copies

Distribution ...................................................................................................4-30

13. Erasing the Peripheral Area around a Document

Small Original Adjustment ...........................................................................4-32

14. Scanning a Large Partitioned Document for Copying

Separate Scanning .........................................................................................4-33

15. Using Copy Programs

Copy Program ...............................................................................................4-35

16. Combining Copy Functions

Chapter 5 Transmission Methods

1. Confirming the Communications Status

2. Sending a Document to Multiple Destinations

Serial Broadcast Transmission ........................................................................5-6

3. Sending a Document after Talking on the Telephone

Manual Transmission ......................................................................................5-8

4. Relaying a Document via Another Facsimile

Relay Transmission .........................................................................................5-9

5. Sending a Document without Storing It in Memory

Real Time Transmission ...............................................................................5-11

6. Sending a Document while a Stored Document is Waiting to be Sent

Priority Transmission .................................................................................... 5-12

7. Sending a Document at a Specified Time

Timer Transmission ......................................................................................5-13

8. Sending Two Pages as One

2-to-1 Transmission ......................................................................................5-14

9. Sending a 2-Sided Document

2-Sided Transmission ...................................................................................5-15

10. Printing a TX Marker

TX Marker ....................................................................................................5-16

11. Printing TS I Information

TSI ................................................................................................................5-18

12. Printing the Recipient's Name on a Transmitted Document

Destination Insertion .....................................................................................5-20

13. Printing a Transmission Report

Transmission Report .....................................................................................5-21

14. Printing a Specified Number of Copies at the Receiving Side

Remote Copying ...........................................................................................5-23

15. Using Password for Transmission

Password Transmission .................................................................................5-24

16. Allowing the Recipient to Control Transmission of Your Document

Polling Transmission ....................................................................................5-25

17. F CODE

18. Registering a Document on a B ulletin Board

Chapter 6 Reception Methods

1. Receiving a Document after Talking on the Telephone

Manual Reception .......................................................................................... 6-2

2. Using a Password to Receive a Document

Password Reception ....................................................................................... 6-3

3. Controlling the Sender’s Facsimile to Retrieve a Document

Polling Reception and Start Timer .................................................................6-4

4. Downloading a Document from a Bulletin Board

Retrieve ..........................................................................................................6-5

Chapter 7 Before Registration and Setting

1. Registration/Settings List

2. Required Initial Registration/Settings and Confirmation

3. Entering Characters

Chapter 8 Basic Settings

1. Setting the Date and Time

Time & Date ................................................................................................... 8-2

2. Setting the Monitor Speaker and the Buzzer Volume

Sound Volume ................................................................................................ 8-3

Contents

Chapter 9 Registration and Setting Operations

1. Accessing the Administrator Management Screen

2. Registering Self-ID to be Printed or Displayed at the Destination

Self-ID ............................................................................................................ 9-3

3. Registering a Telephone Number

Self-Telephone Number ................................................................................. 9-4

4. Registering Names

TSI Information .............................................................................................. 9-5

5. Setting the Line Type

6. Selecting Either an Extension or External Line

PSTN/Extension Line Switch ......................................................................... 9-7

7. Setting the Initial Screen to be Displayed

Priority Screen ................................................................................................ 9-8

8. Setting the Initial Destination Specification Screen to be Displayed

Priority Facsimile Screen ............................................................................. 9-10

9. Settings for Handling the Received Documents

Settings for Received Documents ................................................................ 9-12

10. Setting the Management Mode

User Management Mode .............................................................................. 9-14

11. Registering the Administrator Number

Administrator Number ................................................................................. 9-15

12. Registering the Password for Password Communications

Communication Password ............................................................................ 9-16

13. Setting the Time to Save Documents that could not be Sent

Memory Holding Timer ............................................................................... 9-17

14. Registering Users

Contents

User Registration ..........................................................................................9-18

15. Settings for Transmission

Transmission Settings ...................................................................................9-22

16. Setting the Reception Mode

Reception Settings ........................................................................................9-25

17. Settings for Report Printing

Report Settings ..............................................................................................9-29

18. Settings for Copying

Copy Settings ................................................................................................9-31

19. Settings for Printing

Printing Settings ............................................................................................9-35

20. Settings for Saving Power

Power Saving Settings ..................................................................................9-37

21. Confirming the Usage Status of Each User on the Screen

Number of Sheets Printed and Transmitted ..................................................9-39

22. Confirming the Accumulated Number of Pages

Chapter 10 Registrations and Settings for Each User

1. Amending User Data

Chapter 11 Registrations and Settings for Convenient Usage

1. Registering a Number for One-Touch Key

One-touch Dialing .........................................................................................11-2

2. Registering a Number for Abbreviated Dialing

Abbreviated Dialing ...................................................................................... 11-7

3. Registering an Index for One-Touch Keys

Index ...........................................................................................................11-11

4. Registering Communication Conditions in Facsimile Program Keys

Facsimile Program ......................................................................................11-12

5. Registering Relay Groups

6. Registering an Abbreviated Number for Receiving a Relay S tatus Report

Your Abbreviated Dialing ..........................................................................11-21

7. Establishing a Bulletin Board

8. Registering Copy Programs

Copy Programs ...........................................................................................11-25

Chapter 12 Reports and Lists

1. Confirming the Transmission Status

Activity Report (TX) ....................................................................................12-2

2. Confirming the Reception Status

Activity Report (RX) ....................................................................................12-3

3. Confirming the Documents Registered on the Bulletin Board

Bulletin Board List ........................................................................................12-4

4. Confirming the Setting Status per User

User List ........................................................................................................12-5

5. Confirming the Usage Status per User through Reports

User Account Report ....................................................................................12-7

6. Confirming the Setting Status per Function

Setting List ....................................................................................................12-8

7. Confirming the Registered Details in One-Touch Dialing

One-Touch Dial# List ................................................................................... 12-9

8. Confirming the Registered Details in Abbreviated Dialing

Abbr. Dial# List ..........................................................................................12-10

9. Confirming the Registered Details in the Facsimile Program

FAX Program List ...................................................................................... 12-11

10. Confirming the Registered Details in the Relay Group

Relay Group List ........................................................................................12-12

Chapter 13 Routine Care

1. Loading Paper

2. Replacing the Imaging Unit and Toner Bottle

3. Replacing the TX Marker Stamp

4. Adding Staples

5. Cleaning

Chapter 14 Troubleshooting

1. If the Following Icons and Alarm Messages Are Displayed

Icons ............................................................................................................. 14-2

Alarm Messages ........................................................................................... 14-3

2. Document Misfeed

3. Paper Misfeed

4. Troubleshooting

During Stand-by Mode ............................................................................... 14-17

Copying ...................................................................................................... 14-18

Transmission .............................................................................................. 14-20

Reception ....................................................................................................14-21

Telephone ...................................................................................................14-22

5. Power Failure

6.Condensation

Anti-Condensation Procedure/Anti-Condensation Function ..................... 14-24

7. When the Print is Faint

Toner Replenishment ................................................................................. 14-25

vii

Contents

Chapter 15 Miscellaneous

1. Specifications

Index

viii

Pitney BowesTerms and Symbols for the Type of Originals and Copy Paper

A few special terms and symbols are used in this manual to designate types of originals and copy paper. This page explains about these terms and symbols.

Feeding Direction (copy paper path)

In this copier system,copy p aper is taken up from the right-hand side of the copier, fed through the copier toward the left-hand side, and ejected face down onto the Copy Tray. In the figure below, the direction in which the copy paper is fed, as indicated by the arrow, is called the “feeding direction.”

“Width” and “Length”

1139O1610A

Terms and Symbols Used

1139O1610A

1166O216AC

When we talk about the size of the original or copy, we call side A “width” and side B “length.”

A: Width B: Length

When the original or copy has a “length” longer than its “width,” we call it “lengthwise” and use symbol “L” or “ .”

1139O1620A

Whentheoriginalorcopyhasa“length”shorter than its “width,” we call it “crosswise” and use symbol “C” or “ .”

Safety Information

FCC PART 68-TELECOMUNICATION DEVICES

This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, among other information, the FCC registration number and Ringer EquivalenceNumber (REN) for this equipment. If requested, provide this information to your telephone company.

This equipment uses THE FOLLOWING USOC JACKS: RJ11C.

The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called. In most, but not all areas, the sum of the RENs of all devices should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local telephone company to determine the maximum REN for your calling area.

If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporar ily. If possible, they will notify you in advance.But if advance notice is not practical, you will be notified as soon as possible. You will be advised of your right to file a complaint with the FCC.

Your telephone company may make changes to its facilities, equipment, operations, or procedures that could affect the proper operation of your equipment. If they do, you will be given advance notice so as to give you an opportunity to maintain uninterrupted service.

If you experience trouble with this equipment, please contact:

Pitney Bowes Office Systems 100 Oakview Drive Trumbull, Connecticut 06611

Phone: (203) 365-7000

The telephone companymay ask you to disconnect this equipment from the network until the problem has been corrected or you are sure that the equipment is not malfunctioning.

This equipmenPitney Bowest may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. (Contact your state public utility commission or corporation commission for information.)

CUSTOMER INFORMATION FOR PRIVATELY OWNED COIN PHONES

To comply with state tariffs, the telephone company must be given notification prior to connection. In some states, prior approval of connection must be obtained from the state Public Utility Commission,

Public Service Commission or state Corporation Commission.

WARNING FOR THE SETTING OF HEADER AND FOOTER

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the following steps.

(Refer to Chapter 9 and Chapter 10 Advance Operation page 9-5, 9-22 and 10-7)

Safety Information

USER INSTRUCTIONS (For Canada Users)

IC CS-03-TELECOMUNICATION DEVICE

NOTICE:

Industry Canada (IC) label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational, and safety requirements. IC does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection.In some cases, the company’sinside wiring associatedwith a single lineindividual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION:

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTICE:

The Ringer Equivalence Number (REN) maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

If you experience trouble with this equipment, please contact:

Pitney Bowes of Canada LTD 2200 Yonge Street Third Floor Suite 100 Toronto, Ontario M4S3E1 Tel: (416) 484-3915

assigned to each terminal device provides an indication of the

xii

Safety Information

Laser Safety

This is a digital machine which operates by means of a laser. There is no possibility of danger from the laser, provided the machine is operated according to the instructions in this manual.

Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot escape from the machine during any phase of user operation.

This machine is certified as a Class 1 laser product. This means the machine does not produce hazardous laser radiation.

Internal Laser Radiation

Maximum Average Radiant Power: 36.7 (mW) at the laser aperture of the print head unit. Wavelength: 770-810 nm This product employs a Class IIIb Laser Diode that emits an invisible laser beam.

The Laser Diode and Scanning Polygon Mirror are incorporated in the print head unit. The print head unit is NOT A FIELD SERVICE ITEM. Therefore, the print head unit should n ot be opened under any circumstances.

Laser Aperture of the Print Head Unit

Print Head

1166O234AA

1166O263AB

This figure shows the view inside the Right Door with the Imaging Unit removed.

For the United States

CDRH regulation This copier is certified as a Class 1 Laser product under the Radiation Performance Standard according to the Food, Drug and Cosmetic Act of 1990. Compliance is mandatory for Laser products marketed in the United States and is reported to the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration of the U. S. Department of Health and Human Services (DHHS). This means that the device does not produce hazardous laser radiation.

The label shown on page xii indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States.

CAUTION: Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

This is a semiconductor laser. The maximum power of the laser diode is 5mW and the wavelength is 770810nm.

Laser Safety Label

A laser safety label is attached to the outside of the copy machine as shown below.

<DF260>

Laser safety label

For United States

xiii

Safety Information

Pitney Bowes Office Systems

100 Oakview Drive Trumbull, Connecticut 06611

1166O497CB

Model: DF260

Pitney Bowes Inc.

<DF360>

Laser safety label

For United States

Pitney Bowes Office Systems

100 Oakview Drive Trumbull, Connecticut 06611

1166O496CB

Model: DF360

Pitney Bowes Inc.

The Manufacturer’s Name Plate is affixed at the position illustrated above. Please write down the Model Name and Serial No. of your copier here.

1166O251AC

Model: Serial No.

Notice for Ni-MH Batteries

This product uses a Ni-MH battery for memory backup. There is no need for the user to replace the backup Ni-MH battery. Changing the batteries by the user can destroy data. When the battery needs replacement, therefore, consult your Pitney Bowes Service Representative.

Installing the Copier Installation Site

To ensure utmost safety and prevent possible malfunctions of the copier, install it in a location which meets the following requirements.

◆A place away from a curtain or the like that may catch fire and burn easily.

◆An area where there is no possibility of being splashed with water or other types of liquid.

◆An area free from direct sunlight.

◆A place out of the direct air stream of an air conditioner, heater, or ventilator.

◆A well-ventilated place.

◆A dry place.

◆A dust-free location.

◆An area not subject to undue vibration.

◆A stable and level location.

◆A place where ammonia or other organic gas is not generated.

◆A place which does not put the operator in the direct stream of exhaust from the copier.

◆A place which is not near any kind of heating device.

Power Source

The power source voltage requirements are as follows:

xiv

◆Use a power source with little voltage fluctuation.

Voltage Fluctuation : Within ± 10% Frequency Fluctuation : Within ± 0.3%

Space Requirements

To ensure easy copier operation, supply replacements, and service maintenance, adhere to the recommended space requirements detailed below. Allow a clearance of 6” or more at the back of the copier as there is a ventilation duct.

40-1/2”

64”

49-1/4”9-1/2” 5-1/2”

23-1/4”25-3/4”

32-1/2”

26-3/4”

22”

58-1/2”

40”

44-1/4”

1-1/4”12-1/2”

1166O253CC

Unit: Inch

Precautions for Use

Operating Environment

The operating environmental requirements of the copier are as follows.

Temperature : 10°C to 32°C (50°F to 89.6°F) with a fluctuation of 10°C (18°F) per hour. Humidity : 15% to 85% with a fluctuation of 20% per hour.

Using the Copier Properly

To ensure the optimum performance of the copier, follow the precautions listed below.

◆NEVER place a heavy object on the copier or subject the c opier to shocks.

◆NEVER open any doors, or turn OFF the copier while the copier is making copies.

◆NEVER bring any magnetized object or use flammable sprays near the copier.

◆NEVER remodel the copier as a fire or electrical shock could result.

◆ALWAYS insert the power plug all the way into the outlet.

◆ALWAYS make sure that the outlet is visible, clear of the copier or copier cabinet.

◆ALWAYS provide good ventilation, especially during extensive operation.

NOTE

= Locate the Copier in a Well Ventilated Room = A negligible amount of ozone is generated during normal operation of this copier. An unpleasant odor may, however, be created in poorly ventilated rooms during extensive copier operations. For a comfortable, healthy, and safe operating environment, it is recommended that the room be well ventilated.

REMARQUE

= Placer le copieur dans une pièce largement ventilée = Une quantité d’ozone négligable est dégagée pendant le fonctionnement du copieur quand celui-ci est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont l’aération est insuffisante et lorsque une utilisation prolongée du copieur est effectuée. Pour avoir la certitude de travailler dans un environnement réunissant des conditions de confort, santé et de sécurité, il est préférable de bien aérer la pièce ou se trouve le copieur.

Moving the Copier

If you need to transport the copier over a long distance, consult your Technical Representative.

Care of Copier Supplies

Use the following precautions when handling the copier supplies (toner, paper, etc.).

◆Store the paper, toner, and other supplies in a place free from direct sunlight and away from any heating

apparatus. Keep them in a dry,cool, clean environment.

◆Store p aper, which has been removedfrom its wrapper but not loaded into the drawer, in a sealed plastic

bag in a cool, dark place.

◆Keep supplies out of the reach of children.

◆If your hands become soiled with toner, wash them with soap and water immediately.

xvi

Precautionsfor Use

Note on making multiple copies

If you make smaller than Legal size copies during a multi-copy cycle, there is a possibility that the copying speed will be reduced due to a rise in fusing temperature. The copying speed will automatically return to normal when t he optimum fusing temperature is re-established.

Legal Restrictions on Copying

Certain types of documents must never be copied by the copier for the purpose or with the intent to pass copies of such documents off as the original. The following is not a complete list but is meant to be used as a guide to responsible copying.

Financial Instruments

• Personal Checks

• Travelers Checks

•MoneyOrders

• Certificates of Deposit

• Bonds or other Certificates of Indebtedness

• Stock Certificates

Legal Documents

•FoodStamps

• Postage Stamps (canceled or uncanceled)

• Checks or Drafts drawn by Government Agencies

• Internal Revenue Stamps (canceled or uncanceled)

•Passports

• Immigration Papers

• Motor Vehicle Licenses and Titles

• House and Property Titles and Deeds

General

•Identification Cards, Badges, or Insignias

•Copyrighted Works without permission of t he copyright owner

In addition, it is prohibited under any circumstances Art without permission of the copyright owner.

When in doubt about the nature of a document, consult with legal counsel.

to copy domestic or foreign currencies or Works of

Precaution for Opening/Closing the Right Door

When opening or closing the Right Door,use care not to touch the Image Transfer Roller, as a malfunction could result.

Image Transfer Roller

1166O284AA

xvii

Product Features

Copy Functions

Easy copy operations

Auto-mode screen ☞p. 1-14

By inputting the number of pages to be copied or the destination’s fax number, the unit will automatically select the Copy or Fax mode. Copying and sending a facsimile is possible without switching between Copy and FAX menu screens.

1171P001EB

Memory Recall ☞p. 2-2 The copy settings and the scanned image are saved in the memory for repeated copying.

1171P002EA

Saving paper

2-Sided Copying ☞p. 4-10

2-Sided Copying can be made for 1-Sided, 2Sided, and booklet documents.

1-Sided document

1166o050AA

2-Sided document

1166o054AA

2-to-1 Copying ☞p. 4-11 4-to-1 Copying ☞p. 4-11

Multiple pages of a document can be copied onto a single sheet of paper.

1-Sided document

1166O052AB

1-Sided document

1166O057AA

xviii

Product Features

Other copying functions

Sort, Group ☞p. 4-2

This function is useful when making two or more sets of copies. Each set can be printed out in the order of the original document (sort), or the same page can be printed out the required number of times (group).

Page Insertion ☞p. 4-21 A different type of paper, such as colored paper, can be inserted into the copy set.

1166O290AA

Distribution ☞p. 4-30 A reference number can be printed in the background on each copy set.

001

002

003

1166O292AA

Hole Punching ☞p. 4-6 The copies that are s orted by the sort or group function can be hole punched for filing.

1166O294AA

1166O291AA

Image Repeat ☞p. 4-28 The image of a document can be repeatedly copied onto one sheet of copy paper.

AA AA

1166O293AA

Stapling ☞p. 4-4 The copies that are sorted by the sort or group function can be stapled.

1166O295AA

Fax Functions

Easy Fax operations

Auto-mode screen ☞p. 1-14

1171P001EB

xix

Product Features

Serial Broadcast Transmission ☞p. 5-6

Serial broadcast transmission allows you to send a document to up to 210 recipients at the same time.

1166O296AB

One-Touch Dialing ☞p. 3-7 Abbreviated Dialing ☞p. 3-8

By registering a frequently used destination’s number, it is possible to transmit a facsimile successfully with an easy operation.

1171P003EA

Offering/Receiving Information service

Polling Transmission ☞p. 5-25 Polling Reception ☞p. 6-4

The recipient can operate the facsimile of the sender to receive a document transmitted by the sender.

Facsimile Program Dialing ☞p. 3-9 Various functions and destinations that are used frequently can be registered in a facsimile program key in advance. By just pressing these keys, multiple functions can be set at the same time.

1171P004EA

Bulletin Board ☞p. 5-30 Retrieve ☞p. 6-5

Documents can be made available to anyone by establishing a mailbox with a particular theme in the facsimile.

Receiving

Calling sender

1166O297AB

Bulletin Board

1166O298AB

Product Features

Reducing Communication Cost

Relay Transmission ☞p. 5-9

Your facsimile (acting as the relay controller) can send a document first to another facsimile (acting as a relay station), which in turn sends the document to the facsimiles of multiple recipients (acting as receiving st ations).

Timer Transmission ☞p. 5-13 The timer transmission allows automatic transmission by specifying a time late in the night when the call charge is lower.

Originating station

Relay station

Receiving station

1166O299AB

2-to-1 Transmission☞p. 5-14 Two pages of a document can be sent as one page.

1166O301AA

1166O300AB

2-Sided Transmission ☞p. 5-15 A 2-Sided document can be sent as is. It is not necessary to transmit the document two times by transmitting the front face and back face separately.

1166O302AB

xxi

Terms and Definitions

Terms Definition

Automatic Document Feeder

Auto-Redialing Automatically redials when the line is busy. When the other documents

Batch Transmission A mailing post to which recipients and time for transmission are

Booklet Document Bound documents such as books or catalogs. To transmit or copy these

Book Scanner Scans bound documents such as books or catalogs, etc. Bulletin Board When a mail box is established in the memory and information is

Dialing with 10-Key Pad Input numbers directly by using the 10-Key Pad.

Automatically feeds and scans multiple pages of a document one by one when placed on the feeder.

are saved in the memory, the next document is transmitted in order until the redialing starts.

registered. When a mailing post is established in the memory by registering recipients and time for transmission, a document can be sent from the post at the registered time. The document can be transmitted to the recipients at a time late in the night when the call charge is lower, or transmitted to the overseas sales offices just-in-time. By using this function the sender can save time and money for transmission. This is because the sender does not have to do a setting and resetting for every transmission when there are a number of recipients. ☞p.11-12

documents, use the book scanner.

assigned, the information can be discl osed to anyone who wants to read it. ☞p. 5-30, 6 -5, 11-22

F CODE F CODE provides a mailbox function using codes such as Sub-Address

(SUB), SelectivePolling (SEP), and Password (PWD) defined in the G3 standard of the International Telecommunications Union (ITU-T). F CODE enables confidential transmission and bulletin board communications between facsimiles that support F CODE.

G3 communications Communications in conformance with the G3 standard, an International

Standard for facsimile communications via an analog line (general subscriber line).

G3 Multi-Port Allows simultaneous comunication (transmission and reception) on

both lines. Example: Transmission/Transmission

Transmission/Reception Reception/Reception

xxii

Terms and Definitions

Terms Definition

General subscriber line Analog telephone lines (Public network) JBIG coding method New method of data compression/decompression standardized by the

Joint Bi-level Image Expert Working Group, a subcommittee of the International Telecommunications Union (ITU-T). Effective for

transferring large and high resolution image data such as GSR. Manual reception Receiving a document after talking on the telephone. Manual transmission Transmitting a document after talking on the telephone. Memory Stores fax and copy image data. By installing expanded memory, much

more image data can be stored in the memory. Memory reception When the paper runs out during a facsimile reception, the data is

automatically stored in the memory, and printed out after print paper is

loaded.

Even if the paper runs out when a recipient is out or late in the night, the

facsimile receives a document successfully. On-hook Dialing Dials without picking up a hand set. Touch to use this

On-hook Dial

function. PBX PBX is an abbreviation of private branch exchange. Exchange

equipment is installed in a company or a plant to connect a number of

telephone sets with multiple station lines to enable telecommunications

between the telephone sets. Push button signal A signal used on the telephone line. It is used when calling on the push

button line or using push button services. By touching , the

Tone

touch-tone (PB) line becomes available even if a dial phone line

(DP10pps, DP20pps) is connected. Quick memory

transmission

Immediately transmits a document by quickly scanning and storing it in

the memory when transmission is possible. ☞p. 3-2 Super G3 High speed facsimile transmission mode via analog line recommended

by the International Telecommunications Union (ITU-T).

Using the V.34 facsimile modem and the JBIG coding method, it is

possible to transmit in 2 seconds or under 3 seconds. (When an A4 size

document on which approx. 700 characters are printed is transmitted in

the standard image quality, 3.85 line/mm.)

xxiii

Terms and Definitions

xxiv

Terms and Definitions

Chapter 1

1-1

Chapter 1Introduction

Introduction

1-2

1. Names and Functi ons of Parts

This section providesthe names and explains the basic functions of various parts of the product.

For a description of the operation and touch panels, refer to “Using the Control Panel” ☞p.1-10 and “Using the Touch Panel” ☞p.1-12.

Chapter 1

Overview

Automatic Document Feeder

Introduction

Document Guide Plate

Adjustable to the width of the document

Document Feeder Cover

Print Lamp

Green during printing, red if a print alarm is generated.

Touch Panel

Exit Tray

Paper is fed out here.

Power Switch

Document Feed Tray

To hold the document. Removable.

Extension Guide

Can be pulled out for large documents.

Document Cover

To be opened when using the book scanner.

Stopper

Lift this up when scanning large documents.

Cover (for Toner Bottle)

Document Exit Tray

Scanned documents are fed out here.

Control Panel Side Cover

Can be opened to remove misfed paper.

Paper Drawer

Manual Bypass Tray

Can be opened for manual paper feeding.

No Paper Lamp

Turns on when paper runs out.

1166O303AB

1-3

1. Names and Functions of Parts

1166O304AA

Chapter 1Introduction

Brightnes s C ontrol

T o contr ol the contrast of the touch panel.

Total Counter

Shows the total number of copies made so far.

Document Pad Document Cover

Document Scanning Area

Glass Surface

Book Scanner

With the document cover opened, you can see the glass surface on which a document can be placed for transmission or copying.

1166O305AB

1-4

1. Names and Functions of Parts

Chapter 1

• Standard Type

Introduction

TEL

LINE

Line Connector (for common telephone line)

Connector for an Extra Telephone set

• For Model Supporting G3 Multi-Port Model

LINE PORT2

OPTION

Line port 2 connector (for telephone line)

LINE

TEL PORT1

Line port 1 connector (for telephone line)

Connector for an Extra Telephone set

OPTION

Socket for Option Interface

Before connecting an extra telephone set, check the type of line to be met. Some types of telephone sets may be unusable. For details, contact your Pitney Bowes service representative.

Power Inlet

1166O306AE

Ground Terminal

Detachment of the Document Feed Tray

• Swing upright before lifting up to remove the Document Feed Tray.

• Follow the same procedure in reverse to reattach.

1-5

1. Names and Functions of Parts

Chapter 1Introduction

1166O307AB

1-6

1. Names and Functions of Parts

DF260 and Options

Chapter 1

Introduction

Original Cover <Option>

Holds the original in position on the Original Glass.

AutomaticDocument Feeder 9606 <Option>

Performs automatic feeding of multiple originals.

1166O016AA

1166O007AA

1166O008AA

Finisher 9612 <Option>

Permits sorting, grouping, punching or sort-stapling of copies.

Mailbin Finisher 9720 <Option>

In addition to the functions of the 9612, it can sort or groupoutput into 5 bins. Bin assignment is available from the PC.

ShiftTray(9613)<Option>

Performs sorting and grouping of copies.

Job Tray (9614) <Option>

Performs sorting and grouping of copies. You can select the bins for output according to the application in User’s Choice.

1166O120AA

1166O121AA

1166O011AA

1166O012AA

1166O015AA

1166O014AA

1166O009AA

1. Names and Functions of Parts

Duplexing Document Feeder 9608 <Option>

In addition to the automatic feeding of multiple originals, it can automatically turn over 2-sided originals for making copies of both sides.

Duplex Unit 9628 <Option>

Automatically turns over 1-sided copies to make 2-sided copies.

Paper Feed Unit 9632 <Option>

Holds up to 500 sheets of paper.

Paper Feed Unit 9635 <Option>

Holds up to 250 sheets of paper and easily adjusts to different paper sizes.

1-7

Chapter 1Introduction

1166O190AA

1166O191AB

1166O010AA

Copy Table 9616 <Option>

Adjusts the height of the copier.

Copy Desk 9617 <Option>

Adjusts the height of the copier.

Large Capacity Cabinet 9638 <Option>

Holds up to 2,500 sheets of paper.

16MB Memory, 32MB Memory <Option>

Expands the memory capacity of the copier.

TX Marker <Option>

Select the TX Marker function to confirm t hat each page of your document has b een successfully scanned.

Printer Controller 9681 <Option>

When installed on the machine, the machine can perform as a printer.

1-8

1. Names and Functions of Parts

DF360 and Options

Chapter 1

Introduction

Original Cover <Option>

Holds the original in position on the Original Glass.

1166O206AA

1166O007AA

AutomaticDocument Feeder 9607 <Option>

Performs automatic feeding of multiple originals.

Finisher 9612 <Option>

Permits sorting, grouping, punching or sort-stapling of copies.

Mailbin Finisher 9720 <Option>

In addition to the function of the 9612, it can sort or groupoutput into 5 bins. Bin assignment is available from the PC.

1166O008AA

1166O120AA

1166O121AA

Job Tray (9614) <Option>

Performs sorting and grouping of copies. You can select the bins for output according to the application in User’s Choice.

1166O012AA

1166O014AA

1166O009AA

1. Names and Functions of Parts

Duplexing Document Feeder 9608 <Option>

In addition to the automatic feeding of multiple originals, it can automatically turn over 2-sided originals for making copies of both sides.

Paper Feed Unit 9632 <Option>

Holds up to 500 sheets of paper.

Paper Feed Unit 9635 <Option>

Holds up to 250 sheets of paper and easily adjusts to different paper sizes.

1-9

Chapter 1Introduction

1166O190AA

1166O191AB

1166O010AA

Copy Table9616 <Option>

Adjusts the height of the copier.

Copy Desk 9617 <Option>

Adjusts the height of the copier.

Large Capacity Cabinet 9638 <Option>

Holds up to 2,500 sheets of paper.

16MB Memory, 32MB Memory <Option>

Expands the memory capacity of the copier.

TX Marker <Option>

Select the TX Marker function to confirm t hat each page of your document has b een successfully scanned.

Printer Controller 9681 <Option>

When installed on the machine, the machine can perform as a printer.

1-10

2. Using the Control Panel

Name and description of control panel components

The control panel is used to operate this product. See “Using the Touch Panel” ☞p.1-12.

Chapter 1

1 2 3 4 5 6

Introduction

Utility Mode Check Pause Fax

Copy

Access

Interrupt

8 9

Start

Stop

Panel Reset

1112

1166O339AB

Touch Panel

Shows various screen s a nd messages.

Utility Key

☞p.1-12

Press this key for registration and settings.

Mode Check Key

Press this key to confirm the setting status of each function.

Pause Key

Press this key for a preset pause of about three seconds when dialing. It is useful to provide dial waiting periods, such as when accessing public lines from an extension line or receiving information services. A pause may also be inserted when registering a telephone number in a onetouch key and abbreviated dialing.

Fax Key

Press this key to send a facsimile. When the lamp is lit, the facsimile function is available for use.

Copy Key

Press this key to copy. When the lamp is lit, the copy function is available for use.

Access Key

Press this key for the user management mode.

10-key Pad

Press these keys to enter a facsimile number, the number of copies, or any other figures to be registered.

Interrupt Key

Press this key to interrupt a copy cycle. The lamp is lit during interruption.

2. Using the Control Panel

Panel Reset Key

Press this key to reset the touch panel settings.

Clear Key

If this key is pressed while the copy menu is displayed, the number of copies is reset to ’1’. If this key is pressed while entering facsimile numbers or registering figures, it clears the details that have been entered.

Stop Key

Press this key to stop operations, such as transmission or copying.

Start Key

Press this key to copy, or start transmission or reception after talking. Wh en the power is turned on , the lamp on this button is lit. Copy and transmission are available while the lamp is green. Copy and transmission are unavailable if the lamp is orange. In this case, please wait until it changes to green.

1-11

Chapter 1Introduction

1-12

3. Using the Touch Panel

The touch panel is used to specify the functions of the co pier and facsimile, and is use d to register various functions. Examples of touch panel displays shown in this operator’s manual may differ from the actual panel

Chapter 1

display.

Name and function of touch panel components

Introduction

1171P009EA

•Keys / Tabs

Keys and tabs such as and are used to select operations. By touching different keys and tabs you can select different copy and transmission/reception functions from menus and register various information. There are two types of keys. One type of keys changes the screen when touched. The other type of keys se lects a funct ion. In the l atter case, the key changes from nor mal (dark letters on a white background) to highlighted (white letters on a dark background) when touched.

•Message

A message explaining an operational procedure, e.g. “Ready to copy”, is displayed.

• Status display zone

Displays icons to indicate the occupied volume of the memory and the equipment status.

• Alarm display zone

Displays icons to warn of a lack of pap er or a paper mi sfeed.

FAX Menu Orig. Copy

▼

Supplementary Function Keys Message

Keys

Status and alarm display

Details of Main Screens

1171P010EA

This screen is displayed to manage information on individual users (when the user management mode has been set to ). Please select a user before starting operations.

Limited

1-13

3. Using the Touch Panel

1171P011EB

This screen is used to set various options and to output reports.

1171P012EB

While the equipment is running, its operational status is indicated by icons at the bottom of th e touch panel. The main icons that are shown during n ormal usage are descri bed below. For information about icons other than these, refer to “If the Following Icons and Alarm Messages Are Displayed” on page 14-

Icons

Meaning

Chapter 1Introduction

Dialing Now dialing

Dial Wait Waiting to re-dial

Copying Now copying

Scanning Now scanning a facsimile document

Receiving Now receiving a facsimile

Sending Now sending a facsimile

Automatically returning to initial screen

If a selected screen, such as a menu screen, is left open, the touch panel automatically retur ns to the initial screen after a certain period of time has passed. “Settings for Saving Power”

☞p. 9-37

Either facsimile or copier screen can be set as the initial screen. “Setting the Initial Screen to be Displayed”

☞p. 9-8

Automatic back light

The touch panel automatically turns off to save power if it has not been used for a while. If it turns off, it will light if the panel or a key is touched. “Settings for Saving Power”

☞p. 9-37

1-14

4. Initial Screen

Auto-mode Screen, FAX Screen, and Copy Screen

The screen which is displayed when the equipment is ready to begin operations for copying, facsimile

Chapter 1

transmission and reception, and registration / setting is called the initial screen. The initial screen can be selected from three types to suit the way you normally use the equipment.

Useful Tips

• The initial screen can be selected from thr ee types, namely , “Auto-mode scr een”, “FAX screen”, and

“Copy screen”, to suit the way you normally use the equipment. “Setting the Initial Screen to be

Introduction

Displayed”

• “Auto-mode screen” has been set at the factory.

☞ p.9-8

Auto-mode Screen

This screen can be used for both facsimiles and copying without specifying which function is used.

1171P001EB

Facsimile numbers registered for one-touch keys 1 to 4 and copy program 1 are displayed.

• When the 10-key Pad is used to enter a figure of four digits or more, or a figure starting with ’0’, and then the Start key is pressed, the equipment automatically determines it to be a facsimile number and starts transmission. When a three-digit number or less (other than numbers st arting with ’0’ ) is entered, the equipment determines that to be the number of copies required and starts copying. (This describes the DF360. For the DF260 it is “3 or more” and “2 or less” respectively.)

• When the Copy key on the control panel is pressed, the copy menu screen is displayed. To select the copy function, please press the Copy key.

• When the Fax key on the control panel is pressed, the facsimile menu screen is displayed. To select the facsimile function, please press the Fax key.

• When the Auto-mode screen has been selected as the priority screen, pressing the Panel Reset key twice on the copy or facsimile menu screens will return to the Auto-mode screen.

Copy Screen

1-15

4. Initial Screen

This screen is used to select various copying functions. If this equipment is mainly used as a copier, this screen can be set as the initial screen.

1171P009EA

When the Fax key on the control panel is pressed, the facsimile menu screen is displayed. To select the facsimile function, please press the Fax key.

FAX Screen

This screen is used to select various facsimile functions. If the equipment is mainly used to send facsimiles, it may be convenient to set this screen as the initial screen.

The facsimile number selection screen displayed first can be selected from , ,

10-key Dialing Index List One-touch

or screens. The screen is preselected when the equipment is

shipped. “Setting the Initial Destination Specification Screen to be Displayed”

<One-touch Screen>

This displays facsimile numbers that are set for one-touch dialing.

One-touch Abbr.#

☞p. 9-10

Chapter 1Introduction

1171P004EA

• There are 20 one-touch screens in total, and up to 300 numbers can be registered (15 numbers per screen ´ 20).

• When the Copy key on the control panel is pressed, the copy menu screen is displayed. Press the Copy key to select the copy function.

• When is touched, the abbreviated dialing screen is displayed.

• When is touched, the dial input screen is displayed.

• When is touched, the screen to set the Image Quality, Contrast, and Reduction

Abbr.#

10-key Dialing

Quality&Reduction

functions for facsimile transmissions is displayed.

• When is touched, the screen to set the various communication functions is displayed.

FAX Menu

1-16

4. Initial Screen

This screen displays the facsimile numbers that are set for abbreviated dialing.

Chapter 1

Introduction

1171P003EA

• Up to 500 numbers can be registered (including the 300 one-touch dial destinations).

• When the Copy key on the control panel is pressed, the copy menu screen is displayed. Press the Copy key to select the copy function.

• When is touched, the One-touch screen is displayed.

• When is touched, t he dial input screen is disp layed.

• When is touched, the screen to set the Image Quality, Contrast, and Reduction

One-touch 10-key Dialing

Quality&Reduction

functions for facsimile transmissions is displayed.

• When is touched, the screen to set the various communication functions is displayed.

FAX Menu

<10-Key Dialing Screen>

Use this screen to enter a facsimile number by using the 10-key Pad.

1171P013EA

• When the Copy key is pressed on the control panel, the copy menu screen is d isplay ed. Press the C opy key to select the copy function.

• When is touched, the One-touch screen is displayed.

• When is touched, the abbreviated dial screen is displayed.

• When is touched, the screen to set the Image Quality, Contrast, and Reduction

One-touch

Abbr.#

Quality&Reduction

functions for facsimile transmissions is displayed.

• When is touched, the screen to set the various communication functions is displayed.

FAX Menu

1-17

4. Initial Screen

This screen displays an index list for classifying the one-touch keys.

1171P014EA

• There are 20 index keys in total, and up to 15 one-touch keys can be registered per index key.

• When the Copy key is pressed on the control panel, the copy menu screen is displayed. Press the Copy key to select the copy function.

• When is touched, the One-touch screen is displayed.

• When is touched, the abbreviated dial screen is displayed.

• When is touched, the dial input screen is displayed.

• When is touched, the screen to set the Image Quality, Contrast, and Reduction

Enter Abbr.# 10-key Dialing

Quality&Reduction

functions for facsimile transmissions is displayed.

Chapter 1Introduction

1-18

5. Users and User Management Mode

Different settings can be saved for each user of the equipment, and unauthorized use can be prevented by pre-registering approved users.

• Those who are registered in the equipment are called ’users’. Users can use the mailbox or any other

Chapter 1

functions that have been specified for the user once they are registered. “F CODE”

• The usage status for each user can be confirmed. Unauthorized use of the equipment can be prevented by registering a password for each user. “Registering Users”

Useful Tips

• Users are registered using the Administrator Maintenance Screen. “Registering Users”

Introduction

• Registered user data can be amended by the users. “Amending User Data” ☞p. 10-2

☞p. 9-18

When users are to be restricted

Please set up and operate as follows.

Registration / Settings Before Use Operation When Used

When users are restricted by passwords

When users are not restricted by passwords

User Manage-

ment Mode

Limited Required Yes Required Required

LimitedRequiredNoRequired

User

Registration

User

Registration

User Selection

☞p. 5-27

Operation

☞p. 9-18

Password

Input

Not

required

When users are not restricted

Please set up and operate as follows.

User Manage-

ment Mode

When used with common settings

When users

are not

restricted When used with individual settings

passwords

When users

are

restricted

passwords

Open

Open Required No Required

Open Required Yes Required Required

Registration / Setting Before Use Operation When Used

User

Registration

Not

required

User

Registration

User Selection

Operation

Not

required

Password

Input

Not

required

Not

required

User Selection

1-19

5. Users and User Management Mode

Press the Access key.

Select user.

1171P015EB

Useful Tip

When specified by user number, touch

User Number

enter the user number.

Use the 10-key Pad to enter the (four-digit)

Access Number.

and use the 10-key Pad to

Press the Access key.

The initial screen is displayed.

NOTES

• When users are restricted, the Access key must be pressed once the task is finished to prevent unauthorized usage after completing copying or tr ansmission.

• When the Access key is pressed, all settings for copy and facsimile functions ar e r eset, and the screen returns to the user selection screen.

Chapter 1Introduction

1171P016EA

NOTE

When no access number is regist ered, the in itial screen is displayed instead.

1-20

6. Handling Documents

This section explains how to place a document for transmission or copying. A document can be inserted in two different ways. Please read this before starting to transmit or copy a document. “Notes on Handling Documents”

Chapter 1

Useful Tips

• The Automatic Document Feeder automatically feeds a document page by page for transmission or copying.

• The Book Scanner is used when transmitting or copying documents that cannot be handled by the Automatic Document Feeder, such as books or catalogues.

Introduction

Loading a Document in the Document Feeder

☞p.1-22

Place the document to be transmitted or copied face up.

Extension Guide

Stopper

1166O340AA

Place the document to be transmitted or copied face up.

1166O341AA

1. Place the document with the side to be transmitted or copied facing up at the left of the Document Feed Tray (right for the Duplexing Document Feeder). The documents will be sent in order from the top of the pile.

2. Position the document firmly against the left in the document tray (right for the Duplexing Document Feeder) and adjust the Document Guide Plate(s) to the width of the document. Pull out the Extension Guide and lift the stopper for a large document.

3. Insert the document gently until it reaches the edge.

Loading a Document on the Book Scanner

Place the document in the top right-hand corner.

1166O342AA

1. Open the Document Cover and place the document with transmission or copying side facing down and flush with the glass surface.

2. Position the document in the top right-hand corner of the glass surface.

3. For transmission, the document should be placed with its longer side against the back edge of the glass surface. If placed with the shorter side against the back, the whole document may be reduced when transmitted.

4. When under is used, adjust the center of the document to the

Book

Orig. Copy

▼

mark on the Book Scanner.

5. Close the Document Cover if possible, otherwise leave the Cover open.

6. Handling Documents

Placing a Document in the Single Feed Tray

• A document can be inserted into the automatic Duplexing Document Feeder one sheet at a time.

• The following functions cannot be used while the Single Feed Tray is in use: 2-Sided documents, 2-to-1 Document, Book, Sorting, Grouping, Stapl ing , Cover Sheet, Page Insertion, Distribution, Copying with the Bypass Tray, Direction of Original, and Margin.

Place the document to be transmitted or copied face down.

1166O343AA

1. Open the Single Feed Tray.

2. Adjust the document guide to the width of the document.

3. Check that the lamp on the Start key is green.

4. Insert the document gently with the copying side facing down so that it is flush with the edge.

1-21

Chapter 1Introduction

1-22

7. Notes on Handling Documents

There are a number of points to note when handling documents.

Points to note when the documents are placed in the Document Feeder

Chapter 1

• Adjust the Document Guide Plates to the width of the document. The document may be fed in askew if incorrectly adjusted.

• Remove any paper clips or staples from the documents.

• When the document is glued or tap e flags ar e attached, place th e document on the glass . Do not lo ad the document in the document feeder. Glue or tape flags may cause misfeed or affect scanning Image Quality when it remains on the scanning area.

Introduction

• Ensure that any correction fluid or ink has completely dried before inserting the document.

• If the Document Feed Cover is opened while using the Automatic Docum ent Feeder to transmit or copy, the scanning operation will be suspended.

• Do not open the Document Feed Cover while scanning or copying.

• Ensure that no documents are left on the Book Scanner. Documents must be removed, otherwise the scanner may not operate correctly.

Points to note when the documents are placed on the Book Scanner

• Ensure that any correction fluid or ink has completely dried before placing the document.

• When scanning a thick document, do not attempt to force the document cover closed. Excessive force may cause damage.

• Ensure that no documents are left in the Automatic Document Feeder. If any documents are left in the feeder, they must be removed.

• The size of a document may not be detected in the case of the types of document listed below. In this case, select the size before use. For transmission, “Selecting the Area of the Document to be Scanned and Transmitted”

- Dark documents.

- Transparencies, such as OHP Paper and tracing paper.

- Unusually shaped or long documents.

- Documents with raised (embossed) characters.

- Unusually shaped documents (those other than rectangular).

- Documents smaller than Letter (8-1/2" ´ 11") or Letter (11" ´ 8-1/2").

- Documents bigger than Ledger (11" ´ 17").

• When used with the Document Cover open.

• If the document paper is thin, marks on the Document Cover may be scanned. In this case, place a blank sheet that is the same size as the document paper on top of the document.

• If the document is not a regular size (s uch as letter or legal), the copier selects the neares t regular size as the document size.

• When placing a document on the g lass, open the do cument cov er to an angle o f at least 15º to ens ure the document size is correctly detected. Failure to open the documen t cover by at least 15º may result in th e document size not being detected correctly.

• Do not place anything heavier than 6.6lbs. on the glass surface.

• Do not press the document d own too hard when placing a book or simi lar docum ent on the gl ass, as this may damage the equipment.

• A very bright light is emitted while scanning. Do not look directly at the glass surface while scanning.

☞p. 3-16. For copying, “Selecting the Copy Paper Size” ☞p. 2-5.

1-23

7. Notes on Handling Documents

Maximum and Minimum Document Sizes

• Document sizes from 5- 1/2" ´ 4" to 1 1-3/4" ´ 39 -1/4" c an be copi ed or t ransm itted using t he Aut omatic Document Feeder. If a document is of an irregular size, the size limits that can be scanned are shown below.

1/2"

5-1/2"

39-1/4"

11-3/4"

Maximum

Minimum

1166O344AA

1/2"

1/2" 1/2"

1166O345AA

• It may not be possible to scan the outer 1/2" of a document.

• Any size of document up to Ledger (11" ´ 17") can be copied or transmitted using the Book Scanner.

Number of Concurrently Loadable Pages

Up to 70 pages of a document can be loaded in the Automatic Document Feeder at a time (or 50 pages when the automatic Duplexing Document Feeder is used) . (Fine quality pape r is defined as that weighing between 14lbs. and 22lbs. in the duodecimo system of measurement.) When placing a document, make sure that the document does not exceed the

▼ mark.

Chapter 1Introduction

Transmitting Ledger size Documents

When a ledger sized document is transmitted, it will automatically be reduced according to the paper size of the facsimile it is being sent to. To send ledger sized documents in their original size, select nonreduced transmission. “Sending Documents in their Original Size Irrespective of the Recipient’s Paper Size”

Destination facsimile’ paper size

☞p. 3-14

Original paper size

Ledger (11" ´ 17") Legal

Ledger (11" ´ 17") Original size Original size

Legal Reduced to legal size Original size

Letter Reduced to letter size Reduced to letter size

1-24

7. Notes on Handling Doc uments

Handling Difficult Documents

Chapter 1

The types of documents listed below may become jammed or result in a distorted image when transmitted or copied using the automatic document feeder. The book scanner or the optional carrier sheet should be used to handle these documents. It may be better to copy such documents prior to trans mission .

• Chemically processed or coated documents such as thermal paper and carbon-coated paper

• Torn, wrinkled or fol ded documents

• Documents coated on the front or back

Introduction

• Thin documents (11lbs. or less)

• Unusually shaped documents (those other than rectangular)

The book scanner must be used to copy or transmit the following types of documents.

• Bound documents such as books

• Thick paper documents (22lbs. or more)

• T aped or glued docu ments

8. Quitting an Operation

This section describes how to quit an operation.

1-25

Press the Stop keyation.

Press the Stop key to quit when setting functions or registering information. When the equipment is operating, the function that is currently being used is displayed on the touch panel, so touch the key for the function that you want to stop. After selecting the operation that you want to stop, the operation stops. If either the Stop key or is pressed once again without

Cancel

selecting the function to be suspended, the operation returns to the original status.

If the Stop key is pressed while copying, operation is halted. When halted, copying can be resumed by pressing the Start key.

Utility Mode Check Pause Fax

Start

Stop

Copy

Access

Interrupt

Panel Reset

1166O346AB

Touch Cancel

The registration or setting screen can be cancelled by touching when is displayed on either screen.

Cancel Cancel

1171P018EA

Chapter 1Introduction

1171P017EA

Press the Panel Reset key

When the Panel Reset key is pressed, all settings for copy and facsimile functions are cleared.

Utility Mode Check Pause Fax

Start

Stop

Copy

Access

Interrupt

Panel Reset

1166O346AB

1-26

9. Interruption

Interrupt key

Copying or printing operations can be suspended to allow other documents to be copied or transmitted.

Chapter 1

NOTES

• Interruption is impossible while sca nning a document for facsimile transmission.

• When a facsimile is received while operation is interrupted, the received data is stored in the memory without being printed.

Introduction

For instructions on how to print the data out, refer to “Confirming the Communications Status” 5-2.

• Sorting, grouping, stapling, and hole punching cannot be done when an operation is interrupted.

• The lamp on the Interrupt key is lit while an operation is being interrupted.

How to Interrupt an Operation.

Press the Interrupt key.

☞p.

Utility Mode Check Pause Fax

Start

Stop

Copy

Access

Interrupt

Panel Reset

1166O346AB

Useful Tip

To cancel the interruption, press the Interrupt key once again.

Copy or transmit the document.

Useful Tips

• To copy a document press the Copy key. “Copying a Document”

☞p. 2-2

• To send a facsimile press the Fax key. “Sending a Document” ☞p. 3-2

Press the Interrupt key again.

The copier returns to pre-interruption status.

Useful Tip

The interrupted operation can be continued.

10. Confirming the Settings

Mode Check Key

1-27

The settings for communication or copying functions can be confirmed before transmission or copying.

Useful Tips

• The Mode Check key on the control panel is used to co nfirm the settings. The sc reens for confirming settings are classified as follows:

FAX:

• Destination confirmation screen The specified destination can be confirmed. The destination of the call or facsimile can also be modified or added.

• Quality/Reduction confirmation screen The settings for image quality, density, reduction, and scanning area can be confirmed. The settings can also be amended.

• FAX Menu confirma tio n screen The settings for facsimile functions that have been set in the FAX menu can be confirmed. The settings can also be cancelled or reset.

Copying:

• Settings confirmation screen The copy functions that have been set can be confirmed. The settings can also be cancelled or reset. Functions that have been set can be registered in a copy program as well. “Registering Copy Programs” ☞p. 11-25

Confirming the Settings of the Facsimile

Press the Mode Check key on the FAX

screen.

Utility Mode Check Pause Fax

Access

Interrupt

Confirm the settings.

Start

Stop

Panel Reset

• Touch to confirm the number.

Dest.

1171P019EA

Copy

1166O346AB

NOTE

When the Mode Check key is pressed, this screen is displayed initially.

Useful Tips

• Description of the screen

: Indicates a numb er select ed by one-touch

dialing.

: Indicates a number entered using

abbreviated di al ing .

: Indicates a number entered using the 10-

key Pad.

• When multiple destinations are sel ected;

Up to four numbers can be displayed at a time. If some numbers are not displayed, touch

¯ 

to check them.

• To add destinations

Touch to select numbers

Add Dest.

• To delete a destination

Select the key for the number to be deleted, and touch .

Del.

• To confirm the communications mode, etc.

Select the key for the number to be confirmed, and touch .

Detail

Chapter 1Introduction

1-28

10. Confirming the Settings

Chapter 1

• Touch to confirm settings.

Quality/Reduction

Introduction

1171P020EA

Useful Tips

• Confirming settings

The current settings are displayed above each key.

• To modify settings:

Touch the key for the function to be modified and change the setting. See the explanations of each function in this manual for instructions on the settings.

• Touch to confirm settings.

FAX Menu

1171P021EB

NOTE

The TSI is required on all facsimile transmissions. It is unlawful to turn this feature off. ☞p.ix

Useful Tips

• Confirming settings:

The key for a function that has been selected is highlighted.

• To cancel settings:

Touch the key for the function to be canceled. The appearance of the key returns to normal.

Touch .

Enter

The FAX screen returns.

Confirming Settings for Copying

1-29

10. Confirming the Settings

Press the Mode Check key on the Copy

screen.

Confirm settings.

1171P022EA

Useful Tip To register a copy program:

Touch to register the functions that have been selected in a copy program. “Register i ng Copy Programs”

☞p. 11-25

Job Mem Input

Touch .

Exit

Chapter 1Introduction

The Copy screen returns.

1-30

10. Confirming the Settings

Chapter 1

Introduction

Chapter 2

2-1

Chapter 2Copying a Document

Copying a Document

2-2

1. Copying a Document

There are two ways to copy - one using the Document Feeder, and the other using the Book Scanner. Multiple documents can be copied at a time when the Document Feeder is used. The Book Scanner is used to copy documents that cannot be run through the Document Feeder, such as books and catalogues.

Chapter 2

1166O347AB

Auto-mode Screen:

• It is ready to copy whenever this screen is displayed.

• If a four digit (three-digits for the DF260) or longer number, or a number beginning with ’0’ (facsimile number), is input, it automatically switches to facsimile transmission mode.

Copy Screen:

Copying a Document

• It is ready to copy whenever this screen is displayed.

FAX Screen:

• When this screen is displayed, press the Copy key to copy.

Memory Recall Function:

• This product first scans the documents and then stores them in the memo ry before s tarting to copy them. The image data of the document stored in the memory can be saved after copying and copied repeatedly. This function is called memory recall.

• Use of the Memory Recall function must be set in advance. “Settings for Copying”

☞p. 9-31

Copying with the Document Feeder

Load the document in the Automatic

Document Feeder. “Handling Documents”

Press the Copy key.

Start

Utility Mode Check Pause Fax

Stop

☞p. 1-20

Copy

Access

Interrupt

Panel Reset

1166O346AB

Use the 10-key Pad to enter the desired

number of copies.

1171P009EA

Useful Tips

• To change the number of copies, press the

key.

• Up to 999 copies can be set for DF360. For DF260, up to 99 copies can be set.

1. Copying a Document

Copying with the Book Scanner

2-3

Press the Start key.

Copying starts.

Useful Tips

• Press the Stop key to stop copying. Press the Panel Reset key repeatedly to return to the initial screen.

• If the Memory is full, retry the copying function a short while later if the facsimile is being used. If the paper has run out, restock the paper drawer. “Loading Paper”

☞p. 13-2

Open the Document Cover and place the

document on the Glass Surface. “Handling Documents”

Close the Document Cover.

Press the Copy key.

Utility Mode Check Pause Fax

Start

Use the 10-key Pad to enter the desired

number of copies.

☞p.1-20

Stop

Access

Interrupt

Panel Reset

Chapter 2Copying a Document

Copy

1166O346AB

1171P009EA

Useful Tips

• To change the number of copies, press the

key.

• Up to 999 copies can be set for DF360. For DF260, up to 99 copies can be set.

Press the Start key.

Copying starts.

Useful Tip

Press the Stop key to stop copying. Press the Panel Reset key repeatedly to return to the initial screen.

2-4

1. Copying a Docu m e nt

Repeat Copying of the Same Document (Memory Recall)

Touch .

Chapter 2

NOTES

Memory Recall

• is displayed only when

Copying a Document

the memory recall function is available.

• The memory recall function is not available in the following cases.

–When the power is turned off –When a new document is scanned (when the Start key is pressed) –When the Access key or the Interrupt key is pressed –When the Panel Reset key is pressed while printing is suspended

Memory Recall

1171P002EA

–When the Auto-mode screen is used for

copying

Press the Start key.

1171P023EB

Copying s tarts.

NOTE

It is recommended that the Panel Reset key be pressed to delete confidential document data after copying.

2-5

2. Selecting the Copy Paper Size for Copying

Copy Paper Size

When two or more types of papers are loaded, the paper size can automatically be selected in accor -dance with the document size. It can also be selected manually.

The copier automatically reduces or enlarges the copied image size in accordance with the copy paper size if Auto Size is selected as the zoom ratio when printing on a different size paper to the original document. “Selecting the Zoom Ratio for Copying”

☞p. 2-9

Automatic Paper Selection Function automatically selects the paper in accordance with the document size, direction, and zoom ratio. The automatic paper selection function has been preset in the factory. It can also be set to select a determined copy paper drawer as a priority. “Settings for Copying”

☞p. 9-31

If an irregularly sized document is set (any size other th an Letter or Leg al), the docu ment size may no t be detected correctly, and may be copied on the wrong size paper or not at all. In this case, manually select the copy paper drawer.

Useful Tips

• When the Automatic Document Feeder is used for copying, the copy size will be determined by the first page of the document, and it will continue to copy on the same size paper as the first page for the remainder. (This does not apply to the case when the ’Mixed Original Detection’ setting has been selected.)

• When Letter size paper is selected for copying, even if the document and paper direction differ, the direction of the p aper ca n autom aticall y be rotated by 90º for copying. (This function cannot be us ed when the Book Scanner is used for copying after selecting the paper.)

Using the Paper Drawer

Load the document in the unit.

“Handling Documents”

Press the Copy key.

Utility Mode Check Pause Fax

☞p. 1-20

Copy

Select , and touch .

Basics Paper

Chapter 2Copying a Document

Access

Interrupt

Start

Stop

Panel Reset

1166O346AB

1171P009EA

2-6

2. Selecting the Copy Paper Size for Copying

Select the Paper Drawer.

Chapter 2

1171P024EA

When the automatic paper selection function has been selected by touching the key,

Auto Paper

paper will automatically be selected in accordance with the document size and zoom ratio.

Useful Tip

The paper size and direction are displayed on the keys that show the paper drawers. Select the

Copying a Document

paper drawer in accordance with the document size and direction.

1st Drawer

2nd Drawer

3rd Drawer Tray

Press the Start key.

4th Drawer

Manual Bypass

Copying s tarts.

Select , and touch .

Touch .

Basics Paper

1171P009EA

Bypass

1171P025EA

NOTES

• The screen of step 5 is shown if paper is loaded onto the Manual Bypass Tray without touching .

Bypass

• Only one set can be copied when using the Manual Bypass Tray.

Copying with the Manual Bypass Tray

Load the document in the unit.

“Handling Documents”

Press the Copy key.

Start

Utility Mode Check Pause Fax

Stop

☞p. 1-20

Copy

Access

Interrupt

Panel Reset

1166O346AB

Select the paper size and type.

1171P026EA

• Touch the paper size.

NOTE

Selection should be made in accordance with the paper size and direction.

2-7

2. Selecting the Copy Paper Size for Copying

•Touch .

• Select the paper size, and touch .

Metric

Enter

1171P027EA

NOTE

Selection should be made in accordance with the paper size and direction.

•Touch .

• Touch or and enter a horizontal

Custom Size

▼ ▲

length (X) and vertical length (Y) and touch

Enter

•Touch .

• Select the paper type and touch .

OHP/Card

Enter

1171P029EA

NOTES

• OHP film or Card can be used for copying when loaded in the 1st Drawer.

• The Card setting sh oul d be sel ected when printing postcards or labels.

Touch .

Enter

Chapter 2Copying a Document

1171P028EA

Useful Tips

• To select , touch and to

X Y

move the cursor.

• Enter the sizes (i nch) after touching or , lengths of

X Y

between 5-1/2” to 17” can be selected for “X” and between 3-9/16 ” to 11-1 1/16” can be selected for “Y”.

2-8

2. Selecting the Copy Paper Size for Copying

Special Paper Mode

Load a sheet of paper onto the Manual

Bypass Tray.

Chapter 2

• Open the Manual Bypass Tray.

• Place a sheet of paper on the tray.

• Adjust the guides to the paper width.

• Insert the paper until the paper hits the stop.

Copying a Document

NOTES

• Set the document with the side to be copied face down.

• Set the document in accordance with the size and direction of the selected paper.

• Load a single sheet of paper at once.

• Do not use wrinkled, folded, or damp paper and paper that is already printed on one side to avoid a paper misfeed.

• Try to insert the paper slightly deeper once the paper hits the stop.

• If a large sheet of paper is used, support the loose end by hand so that it does not bend down.

• When a postcard or thick paper is used, straighten out the shape before inserting.

• When thick paper, OHP film, postcards, or labels are used for copying, do not select any of the 2-Sided copying, Booklet, Stapling, or Hole punching functions.

Copying s tarts.

Useful Tip

To copy two or more sheets, consecutive copying is possible by setting the appropriate amount of paper on the Manual Bypass Tray.

1166O348AA

When , or is displayed on the paper size selection key, the special paper mode is set for the paper drawer. “Settings for Printing”

There are three types of special paper modes as follows.

If this mode has been set, the paper drawer in which recycled paper has been loaded is not selected when the automatic paper selection function is selected. For example, if both normal and recycled paper are loaded in separate paper drawers and the normal paper is mainly used, the normal paper is selected in priority when copying by setting this mode for recycled paper.

2-Sided copying is impossible by setting this mode.

If this mode has been set, the paper is not selected automatically. Erroneous usage of colored paper that is intended for use as cover sheets or separators can be avoided by setting this mode.

: Recycled paper

: 2-Sided copying is impossible

: Special paper

Useful Tips

• When the Special Paper Mode is set, installing the same size paper in two drawers or more allows the copier to automatically switch between paper drawers to continue copying if paper in the first drawer runs out during copying.

• The paper size selection is reset by touching the Panel Reset key or will be reset once the Auto-Reset period has expired. “Settings for Saving Power” Copying” ☞p. 9-31

☞p. 9-35

1171P030EA

☞p. 9-37 “Settings for

2-9

3. Selecting the Zoom Ratio for Copying

Zoom

The copier can reduce or enlarge the size of copies. The zoom ratio can be set automatically in accordance with the copy paper size to be copied, or can be set at any size.

1166O349AB

The zoom ratio can be selected in the following ways.

• Full-Size : The document is copied in the same size as the original regardless

of the copy paper size.

• Auto-Size : The optimal zoom ratio is automatically selected in accordance

with the size of the document that has been set and the selected paper.

• Fixed Zoom (Letter, Legal, etc.) : Zoom ratios for copying regular-size documents onto regular-size

copy paper have already been set in touch panel keys.

• Zoom Up/Zoom Down : The desired zoom ratio can be set in increments of 0.1%.

• Slightly Smaller Image : The document can be copied at a slightly smaller size than the

original by simply touching the key. This is useful when copying documents with writing at the very edge of the paper. The zoom ratio can also be changed.

• Custom Zoom : The desired zoom ratio can be set using the 10-key Pad.

• X/Y Zoom : These zoom ratios can be set for the document length and width

when copying.

• Zoom Memory Input : Up to two most-frequently-used zoom ratios can be registered.

Minimal

Chapter 2Copying a Document

Selecting the Zoom

Load the document in the unit.

“Handling Documents”

Press the Copy key.

Utility Mode Check Pause Fax

Start

Stop

☞p. 1-20

Copy

Access

Interrupt

Panel Reset

1166O346AB

Select , and touch .

Select the zoom ratio.

Basics Zoom

1171P009EA

1171P031EB

2-10

3. Selecting the Zoom Ratio for Copying

•Touch .

Full-Size

•Touch .

Auto Size

NOTE

Irregular size documents (any size other than Letter or Legal) may be copied with an

Chapter 2

inappropriate zoom ratio. In this case, the appropriate zoom ratio should be selected manually.

• Select either an enlargement or a reduction key for the desired zoom ratio.

Copying a Document

NOTE

Select the key in accordance w ith the d ocument and copy paper sizes.

• Use or to select the zoom ratio.

▼ ▲

•Touch .

Minimal

1171P032EA

Useful Tips

• The zoom ratio for slightly reduced copies can be changed. “Registering the Zoom ratio”

☞p. 2-11

• The factory setting is 93%.

•Touch .

Custom Zoom

• Use the 10-key Pad to enter the zoom ratio and touch .

Enter

Useful Tips

• Every time is touched, the zoom ratio

▼

decreases by 0.001 (0.1%).

• Every time is touched, the zoom ratio

▲

increases by 0.001 (0.1%).

• The zoom ratio can be changed more quickly by holding down the key.

1171P033EA

Useful Tips

• Figures ranging from 0.250 (25%) to 4.000 (400%) can be selected as the zoom ratio. For example, for 0.645 (64.5%), press <0>, <6>, <4> and <5> in that order on the 10-key Pad.

• Press the key to clear the figure.

2-11

3. Selecting the Zoom Ratio for Copying

•Touch .

Custom Zoom

X/Y Zoom

1171P034EA

• Use the 10-key Pad to enter the zoom ratio for width and length , and touch .

X Y

Enter

1171P035EA

• Use the 10-key Pad to enter the zoom ratio before selecting , , or , and touch .

1 2 Minimal

Enter

1171P037EA

Useful Tips

• When touching , , or

1 2 Minimal

after entering the zoom ratio, the zoom ratio is registered on the selected key.

• Figures ranging from 0.250 (25%) to 4.000 (400%) can be selected as the zoom ratio for

1 2

or , and figures ranging from 0.900

(90%) to 0.999 (99.9%) for . For

Minimal

example, for 0.645 (64. 5%), press <0>, <6>, <4> and <5> in that order on the 10-key Pad.

• Press the key to clear the figures.

Chapter 2Copying a Document

Useful Tips

• Enter figures after touching or .

X Y

• Figures ra ngi ng from 0.250 (25%) to 1.000 (100%) can be selected a s the zoom rat io. For example, for 0.645 (64.5%), press <0>, <6>, <4> and <5> in that order on the 10-key Pad.

• Press the key to clear the figures.

•Touch .

Custom Zoom

Zoom Mem Input

1171P036EA

<Using the Registered Zoom ratio for

Copying>

•Touch .

• Select or and touch .

Custom Zoom

1 2

Enter

1171P038EA

Useful Tip

The zoom ratio that has been r egister ed in

or is set.

Press the Start key.

Copying starts.

2-12

3. Selecting the Zoom Ratio for Copying

Useful Tip

The zoom ratio selection is r eset by pr essi ng the Panel Reset key or will be reset after the AutoReset period has expired. “Settings for Saving Power”

☞p. 9-37

“Settings for Copying” ☞p. 9-31

Chapter 2

Copying a Document

2-13

4. Adjusting the Den sity for Copying

Density

The density can be adjusted to suit the darkness of the text and the background of the document being copied. For example, if the document is printed on dark colored paper, adjust the density so that the text is clearly printed.

Density can be adjusted in the following ways. The document is copied in the same size as the original regardless of the copy paper size.

• Automatic density: Determines the density of the document, and automatically selects

the optimal density for printing.

• Manual density: If the desired density is not realized by the automatic density

function, the density can be manually set at a 9 different levels.

Ajusting the Density

Load the document in the unit.

“Handling Documents”

Press the Copy key.

Utility Mode Check Pause Fax

Start

Density

Touch .

Stop

☞p.1-20

Copy

Access

Interrupt

Panel Reset

1166O346AB

Touch , , or to

select the density.

NOTE

When is selected for the image quality, the automatic density function cannot be used. Touch or to adjust the density manually.

Auto Lighter Darker

1171P039EB

Photo

Lighter Darker

Chapter 2Copying a Document

1171P009EA

Useful Tips

Auto

• is highlighted when selected.

• Every time is touched, the printing is lightened, whereas touching

Lighter

Darker

darkens it.

Press the Start key.

Copying starts.

2-14

4. Adjusting the Density for Copying

Useful Tips

• Select as follows in accordance with the document type:

Density Document Type

Chapter 2

Lighter

▲

Normal

▼

Darker

Darker document (such as a newspaper or blueprint)

▲

Normal

▼

Text is light or printed in color

• The density selection is reset by pressing the Panel Reset key or will be reset after the AutoReset period has expir ed . “Settings f or Saving Power”

Copying a Document

☞p. 9-31

☞p. 9-37 “Settings for Copying”

2-15

5. Copying Figures and Photos

Image Quality

Documents to be copied may include text, drawings and/or photographs. The copier allows you to select an appropriate Image Quality function for clear copying.

1166O350AC

Select the Image Quality function in accordance with the document type by touching the following keys.

• Text: To be selected when copying documents mainly consisting of text.

• Photo: To be selected when copying documents with photos, or lighter and

darker parts.

• Text+Photo: To be selected when copying docu ments with rough ly equal portions

of text and photos.

Chapter 2Copying a Document

Setting the Image Quality

Load the document in the unit.

“Handling Documents”

Press the Copy key.

Start

Density

Touch .

Utility Mode Check Pause Fax

☞p.1-20

Stop

Copy

Access

Interrupt

Panel Reset

1171P009EA

1166O346EB

Select the desired image quality from

Text Photo Text+Photo

,, and .

1171P040EB

NOTE

Photo

When is selected, the automatic density function cannot be used.

Press the Start key.

Copying starts.

Useful Tip

The image quality selectio n i s reset by press ing the Panel Reset key or will be reset after the Auto-Reset period has expired. “Settings for Saving Power”

☞p. 9-37

“Settings for Copying” ☞p. 9-31

2-16

5. Copying Figures an d Photo s

Chapter 2

Copying a Document

Chapter 3

3-1

Chapter 3

Sending and Receiving Documents

3-2

1. Sending a Document

Quick Memory Transmission

The Quick Memory Transmission sends a document by quickly scanning and storing it in memory. You can start to send the next document even while the previous document is being sent. The scanned documents can be retrieved immediately, so there is no need to wait for them to be transmitted.

Chapter 3

1166O351AB

Useful Tips

• The type of telephone line may need to be set in accordance with the type being used. “Setting the Line Type” ☞p. 9-6

• Using the Auto-mode Screen: Transmission is possible from this screen just by entering a number with four digits or more for DF360 and three digits for DF260, or a number starting with "0" (facsimile numbers).

• Using the FAXScreen: Transmission is possible directly from this screen.

• Using the Copy Screen:

Sending and Receiving Documents

Press the Fax key beforetransmission.

Using the Automatic Document Feeder

Load the document in the unit.

“Handing Documents” ☞p.1-20

Press the Fax key.

Utility Mode Check Pause Fax

Start

Stop

Copy

Access

Interrupt

Panel Reset

1166O346AB

Touch .

10-key Dialing

1171P004EA

Use the 10-key Pad to enter the facsimile

number of the destination.

1171P041EA

Useful Tip

If a wrong number has been entered, press the

key and re-enter from the beginning.

Press the Start key.

Transmission starts.

1. Sending a Document

Using the Book Scanner

Open the Document Cover to place the

document on the Glass Surface. “Handling Documents” ☞ p.1-20

Close the Document Cover.

Press the Fax key.

Utility Mode Check Pause Fax

Interrupt

Touch

Start

10-key Dialing

Stop

Panel Reset

3-3

Copy

Access

Chapter 3

1166O346AB

Useful Tips

• To quit transmission, press the Stop key and select the action to be suspended. “Quitting an Operation” ☞p. 1-25

• When the memory is full, re-try transmission after waiting for a while.

1171P004EB

Use the 10-key Pad to enter the facsimile

number of the destination.

1171P041EA

Useful Tip

If a wrong number has been entered, press

the key and re-enter from the beginning.

Sending and Receiving Documents

3-4

1. Sending a Document

Press the Start key.

Useful Tip

When the memory is full, re-try transmission after waiting for a while.

Chapter 3

Touch after scanning all

documents to be sent.

Scan End

1171P042EA

Press the Start key.

1171P044EA

Transmission starts.

Useful Tip

To suspend transmission, press the Stop key, and select the action to be suspended. “Quitting an Operation” ☞p. 1-25

Useful Tip

When scanning multiple documents, place the

Sending and Receiving Documents

next document on the Glass Surface and press the Start key while the screen indicates

RestartScan

to continue scanning.

1171P043EA

3-5

1. Sending a Document

Calling the destination and transmitting the document

• Using the Automatic Document Feeder:

When this machine is not transmitting or receiving any documents other than yours, it starts to call the destination as soon as the first page of the document has been scanned, and begins transmission. If this machine is transmitting or receiving another document, it scans all of your documents, and only calls the recipient's number after the preceding transmission o r reception has finished, t o transmit your document.

• Using the Book Scanner:

Press the Start key after scanning all the pages of the document. This machine will start to call the destination's number and transmit your document.

• Up to 64 documents can be stored in the memory. If 64 documents have already been stored or the memory is full, no more documents can stored.

How to select the communications mode (Only for products supporting the G3 Multi-Port model.)

Chapter 3

1171P405EA

1171P402EA

• Select a communication mode as follows. When a key is highlighted, the mode is enabled.

G3-1 When sending to a G3 facsimile using a telephone line via Port 1. G3-2 When sending to a G3 facsimile using a telephone line via Port 2.

• Communications mode returns to the original setting after each transmission. “Setting for Transmission” ☞ p. 9-22

To Confirm the Destination

• While transmitting a document or a line is busy, you can confirm whether the destination's number is correct. “Confirming the Settings” ☞ p.1-27

When the Memory is full

• When a large number of documents are stored in the memory (when the occupied volume of the memory is nearly 100%), transmission may become impossible. In this case, wait until memory becomes available.

• If a document could not be transmitted, the document is stored in the memory for retransmission. It can be erased to free up memory. “Confirming the Settings” ☞ p.1-27

Sending and Receiving Documents

3-6

1. Sending a Document

Using Direct Dialing to communicate with Overseas Destinations

• If the country code and destination's number are entered after the international code, you may hear a busy tone during dialing and transmission may not be possible. In this case, to insert a six-second pause, press the Pause key twice after entering the international code, and enter the rest of the number. “Sending a Document after Talking on the Telephone” ☞ p. 5-8

F Code Communication

• Communication using F CODE is possible. “F CODE” ☞ p. 5-27

If Transmission is Unsuccessful

• A non-transmission report is printed whenever a document cannot be transmitted due to the recipient's facsimile being busy or other factors. Non-transmission reports contain part of the first page of the document that could not be sent. However, this may not apply to unsaved transmissions. If nontransmission reports are not required, change the s etting.

Chapter 3

“Settings for Report Printing” ☞ p. 9-29

TSI

Sending and Receiving Documents

The following document has not been transmitted. Try to retransmit.

USER NAME :SALES DESTINATION :NEW YORK DEST. TEL# :123451234 F CODE :12345

PAGES :0 sheets RESULT :BUSY

IMAGE

Result Details of Communications Status

Destination is engaged.

BUSY

The line is busy.

The destination is unable to receive.

NO ANS

The destination does not answer the telephone.

Communications are suspended.

INTERR

The memory is full.

F.MEM

Communications with all destinations were unsuccessful.

(THU) JUL 15 1999 11:32 CHICAGO

DOCUMENT# :5114316-761 TIME STORED :11:10, 7/15 TIME SENT :11:10, 7/15 DURATION : MODE :

P.1

1166O352CC

Data and time of printing the report

Transmission details

• If a document could not be transmitted, it can be re-send. To re-send, touch and then touch to identify the document that could not be sent.

• If either the key or key is displayed on the touch panel, re-transmission is

Re-TX Dest. chng

Activity List

possible without resetting the document. Transmission to the same recipient is possible by pressing

Re-TX Dest. chng

. When is pressed, the recipient can be changed for re-transmission.

2. Using One-Touch Dialing for Transmission

One-Touch Dialing

If the destination's number is registered in advance, the desired number can be selected by just pressing the appropriate One-Touch key.

Useful Tips

• The destination's number must be registered as a One-touch key in advance. There are 20 screens for One-touch dialing, and up to 300 numbers can be registered (15 numbers per screen

• If One-touch keys are categorized into branch offices or clients, or by region such as U.S.A. and Japan, for example, it is easier t o find the desired one-touch key by using the index keys. “Registering an Index for One-Touch Keys” ☞p. 11-11

´ 20 screens). “Registering a Number for One-Touch Key” ☞p. 11-2

3-7

UsingOne-TouchKeyfor Transmission

Load the document in the unit.

“Handling Documents” ☞p.1-20

Press the Fax key.

Utility Mode Check Pause Fax

Start

Touch the One-touch key for the desired

destination.

Stop

Copy

Access

Interrupt

Panel Reset

1166O346AB

Useful Tips

• To select multiple destinations, touch all the desired destination keys. The keys of the selected destinations are highlighted.

• To correct an entry, an entry can be cancelled by touching the same key again. Then touch the correct destination key.

Press the Start key.

Touch after confirming the

destination and the document number, etc.

Enter

1171P045EA

Transmission starts.

Chapter 3

Sending and Receiving Documents

1171P004EA

Useful Tip

How to use the index: the first index screen is automatically displayed. Touch the index tabs,

¬ ® Index List

,or tofindthedesired

one-touch key.

NOTE

The screen automatically returns to the original screen even if you don’t touch .

Enter

3-8

3. Using Abbreviated Dialing for Transmission

Abbreviated Dialing

Transmission is possible by selecting a destination using Abbreviated Dialing. It is easier to find the destination's number if the abbreviated dialing numbers are categorized, such as usingnumbersfrom100to199forclientsand200to299forbranchoffices,whenregisteringnumbersin One-touch Dialing or Abbreviated Dialing.

Useful Tip

The destination's number must be registered as a One-touch or AbbreviatedDialing number in advance. Up to 500 numbers can be registered (including the 300 numbers for One-touch Dialing). “Registering a Number for One-Touch Key” ☞p. 11-2 “Registering a Number for Abbreviated Dialing” ☞p. 11-7

Using Abbreviated Dialing for

Chapter 3

transmission

Load the document in the unit.

“Handling Documents” ☞p.1-20

Press the Fax key.

Utility Mode Check Pause Fax

Copy

Use the 10-key Pad to enter the three-digit

Abbreviated Dialing number.

Sending and Receiving Documents

Start

Touch .

Abbr.#

Access

Interrupt

Stop

Panel Reset

1171P046EA

Useful Tip

1166O346AB

#000 #400

Use to and to find the

¯ 

desired number, and then touch the key for the selected recipient.The 10-keyPadcan be used to enter abbreviated dialing numbers (000 to 499) after touching on the 10-key Dialing Screen.

Press the Start key.

Transmission starts.

1171P004EA

3-9

4. Using Facsimile Program Dialing for Transmission

Facsimile Program Dial ing

If the various functions that can be used for communications (such as Image Quality settings and 2-to-1 Transmission) are registered as a facsimile program key in advance, just touching these keys will start transmission without having to select the communications functions each time. It is easy to set up a multiple transmission by registering multiple recipients in a single facsimile program key, and to set up a transmission to be sent at the same time every day by registering the transmission time.

Useful Tip

Destination numbers and communications function must be registered as Facsimile Program keys in advance. U p to 30 numbers can be registered as program keys. However, the total registered number of Facsimile Program keys and One-touch keys cannot exceed 300. “Registering Communication Conditions in Facsimile Program Keys” ☞p. 11-12

Using a Facsimile Program for Transmission

Load the document in the unit.

“Handling Documents” ☞p.1-20

Press the Fax key.

Utility Mode Check Pause Fax

Start

Touch the Facsimile Program key to be used.

Stop

Copy

Access

Interrupt

Panel Reset

1166O346AB

Press the Start key.

Transmission starts.

NOTE

If a time specification has been registered, the document is stored in the memory and transmission starts at the specified time.

Chapter 3

Sending and Receiving Documents

1171P004EA

Useful Tips

• Facsimile Program keys are those with borders.

• The first index screen is automatically displayed. Touch the index tabs, or

¬ ® Index List

to find the desired Facsimile program key.

3-10

5. Sending Fine Print and Photos

Image Quality

Documents to be transmitted may include very fine print, detailed drawings, and photographs. Selecting the appropritate Image Quality for the document type ensures the document is transmitted clearly.

1166O353AB

Chapter 3

Setting the Image Quality

Load the document in the unit.

“Handling Documents” ☞p.1-20

Press the Fax key.

Utility Mode Check Pause Fax

Touch and select the Image

Quality.

Copy

Quality

Sending and Receiving Documents

Access

Interrupt

Start

Touch .

Quality&Reduction

Stop

Panel Reset

1166O346AB

1171P004EA

Select the destination.

“Sending a Document” ☞p. 3-2 “Using One-Touch Dialing for Transmission” ☞p. 3-7 “Using Abbreviated Dialing for Transmission” ☞p. 3-8

Press the Start key.

Transmission starts.

1171P047EA

Select the Image Quality to suit the document type

Document Type Image Quality Setting

Normal sized characters (handwriting, etc.) Standard

3-11

5. Sending Fine Print and Photos

Fine print (newspaper, etc.) or detailed drawings

Fine Super Fine

Halftone (photos, etc.) and text Text + Photo

Halftone (photos, etc.)

GSR Super GSR

• If the destination's facsimile does not support Super Fine, Super GSR, or Text + Photo, then the document is transmitted in Fine or GSR.

• When GSR, Super GSR or Text + Photo is selected, the Image Quality may deteriorate depending on the quality and the paper size of the destination's facsimile.

• Transmission of the document with a photo(s) included may produce srtipes across the photo(s), depending on the original, but the stripes are not the result of trouble. If the stripes are too distinctive, select GSR or Super GSR when sending the document.

Useful Tip

Settings for image quality return to the original setting after each transmission. “Settings for Transmission” ☞p. 9-22

Chapter 3

Sending and Receiving Documents

3-12

6. Adjusting Contrast for Transmission

Contrast

You can adjust the contrast to suit the darkness of the characters and paper used when sending a document. For example, if the characters are printed on colored paper, adjust the contrast so that the transmitted document is printed clearly.

Chapter 3

Adjusting Contrast

Load the document in the unit.

“Handling Documents” ☞p.1-20

Press the Fax key.

Sending and Receiving Documents

Touch .

Utility Mode Check Pause Fax

Access

Interrupt

Start

Stop

Panel Reset

1166O346AB

Quality&Reduction

1171P004EA

1166O351AB

Touch .

Copy

Select the Contrast.

Contrast

1171P047EA

1171P048EA

Useful Tip

Five contrast levels are available. The transmitted document gets lighter each time

Lighter

gets darker each time is touched (when

is touched (used fordark paper), andit

Darker

characters are faint or printed in color).

Select the destination.

“Sending a Document” ☞p. 3-2 “Using One-Touch Dialing for Transmission” ☞p. 3-7 “Using Abbreviated Dialing for Transmission” ☞p. 3-8

Press the Start key.

Transmission starts.

Useful Tips

• “Adjusting Contrast According to Document

Type”

Contrast Document Type

Lighter

For dark paper (newspaper or blueprints, etc.)

▲

Normal

▼

Darker

▲

For normal documents

▼

For faint or colored print

3-13

6. Adjusting Contrast for Transmission

• The contrast selection automatically returns

to itsoriginalstatusaftereachtransmission. “Settings for Transmission” ☞p. 9-22

Chapter 3

Sending and Receiving Documents

3-14

7. Sending Documents in their Original Size Irrespectiveof the Recipient's Paper Size Reduction

When a document smaller than ledger (11" ´ 17") is sent, it is normally sent in its original size. Otherwise, the document is automatically reduced to the paper size of recipient's facsimile (automatic size reduction). If automatic size reduction is not required or the document must be sent in its original size, select the nonreduction mode. The area of the scanned document that matches the paper s ize of the recipient's facsimile is sent.

Chapter 3

1166O354AB

Setting the Nonreduction Mode

Load the document in the unit.

“Handling Documents” ☞p.1-20

Touch .

Reduction/Area

Sending and Receiving Documents

Press the Fax key.

Utility Mode Check Pause Fax

Start

Touch .

Quality&Reduction

Stop

Copy

Access

Interrupt

Panel Reset

1166O346AB

1171P004EA

Touch .

Reduction

1171P047EA

1171P049EA

7. Sending Documents in their Original Size Irrespective of the Recipient's Paper Size

Touch , and then touch

No Reduction

Enter

1171P050EA

3-15

Scanning the Document when Nonreduction Mode is Selected

When nonreduction mode is selected, transmission is as follows.

• When using the Automatic Document Feeder.

Useful Tip

When is selected, this equipment automatically adjusts the size of the document to that of the paper used by the recipient when transmitting. When is selected, the area of the document that will fit on the paper used by the recipient's facsimile will be sent at its original size.

Useful Tip

The setting for size reduction returns to

Auto Size

No Reduction

Select the destination. “Sending a Document” ☞p. 3-2 “Using One-Touch Dialing for Transmission” ☞p. 3-7 “Using Abbreviated Dialing for Transmission” ☞p. 3-8

Press the Start key.

Transmission starts.

Auto Size

after each transmission.

1166O392AA

• When using the Duplexing Document Feeder.

1166O355AA

• When a ledger-size document is sent in nonreduction mode and received on letter size paper.

Document Transmitted image

ledger size

letter size

1166O356AA

Chapter 3

Sending and Receiving Documents

NOTES

• After transmission, the document may be

reducedin size when printed depending on the model of the destination's facsimile.

• Note that when transmitting to the same

model on this machine, the reduction mode may be set at the receiver side due to the factory default setting.

3-16

8. Selecting the Area of the Document to be Scanned and Transmitted

Scan Area

The area of the document to be scanned can be specified. Part of a large document can be sent, or irregular-size documents (sizes other than letter or ledger) can be sent at regular size.

Selecting the Scan Area

1 2

Chapter 3

Load the document in the unit. “Handling Documents” ☞p.1-20

Press the Fax key.

Utility Mode Check Pause Fax

Start

Stop

Copy

Access

Interrupt

Panel Reset

1166O346AB

Touch .

Selecttheareatobescannedand

touch .

Scan Area

1171P051EA

Enter

Sending and Receiving Documents

Touch .

Quality&Reduction

1171P004EA

Reduction/Area

1171P047EA

1171P052EA

Useful Tip

Touch a key to adjust the size and direction of the area of the document to be scanned. When is touched, the scanned areathat most closely matches the document size is automatically set.

AutoDetect.

Select the destination. “Sending a Document” ☞p. 3-2 “Using One-Touch Dialing for Transmission” ☞p. 3-7 “Using Abbreviated Dialing for Transmission” ☞p. 3-8

Press the Start key.

Transmission starts.

8. Selecting the Area of the Document to be Scanned and Transmitted

Useful Tips

• The area scanned by the book scanner should be checked against the mark on the periphery of the glass surface. For example, when letter (8-1/2"

´ 11") is selected, the part of the

document within the dotted area shown in the following diagram is sent.

LTR.

1166O357AA

• The setting for the scanned area returns to

Auto Detect.

after each transmission.

3-17

Chapter 3

Sending and Receiving Documents

3-18

9. Combining One-Touch Key and Dialed Input for Transmission

Chain Dialing

Multiple One-touch keys can be used together to call a destination. This is called a Chain Dialing function. For example, pre-registered switchboard and extension numbers for a destination on separate One-touch keys can be combined for dialing.

Useful Tips

• Chain Dialing is possible by using the 10-key Pad input or abbreviated dialing in combination with a One-touch key.

• Numbers up to 192 digits long can be dialed when chain dialing is used for transmission. (Numbers of up to 40 digits long are displayed on the touch panel.)

Using Chain Dialing for Transmission

Chapter 3

Sending and Receiving Documents

Load the document in the unit.

“Handling Documents” ☞p.1-20

Press the Fax key.

Utility Mode Check Pause Fax

Touch .

Chain Dial

Start

Stop

Copy

Access

Interrupt

Panel Reset

1166O346AB

Select the destination.

• Touch the One-touch key. “Using One-Touch Dialing for Transmission” ☞p. 3-7

Useful Tips

• When a One-touch key is touched, is displayed.

• T o confirm the Number, when the cursor is moved to after is

10-key Dialing

touched, the number that has been registered in the one-touch key is displayed.

¬ ®

Use to move the cursor.

1171P004EA

1171P053EA

• To continue the number, touch the next Onetouch key to select the next part of the number.

3-19

9. Combining One-Touch Key and Dialed Input for Transmission

• T ouch and enter the

Abbr.#

Abbreviated Dialing number. “Using Abbreviated Dialing for Transmission” ☞p. 3-8

Useful Tips

• When the abbreviated dialing number is entered, is displayed.

• To confirm the number, when the cursor is moved to after is

# 10-key Dialing

touched, the number that has been registered in the Abbreviated Dialing number key is displayed.

¬ ®

Use to move the cursor.

1171P054EA

• To continue the number, enter the next Abbreviated Dialing number to select the next part of the number.

Press the Start key.

Transmission starts.

Chapter 3

• T ouch and use the 10-

10-key Dialing

key Pad to enter the number. “Sending a Document” ☞p. 3-2

1171P055EA

Useful Tip

To re-enter the number,use to move the

¬ ®

cursor and re-enter individual digits, or press

the key and re-enter the whole number.

Delete

When is touched, the character above the cursor is deleted.

Sending and Receiving Documents

3-20

10. Receiving a Document

Automatic Reception

If the copier is in Automatic Reception mode, documents will be received automatically without any operation. This section explains the size of documents that can be received and what this system does if the paper runs out.

Chapter 3

1166O358AA

Useful Tips

• There are basically two ways to receive a document - namely Automatic Reception and Manual Reception. With Manual Reception, the document is only received after the handset i s lifted to accept the call. The factory setting is Automatic Reception. For Automatic Reception, “Setting the Reception Mode” ☞p. 9-25 For Manual Reception, “Receiving a Document after Talking on the Telephone” ☞p. 6-2

• While receiving a document, the touch panel displays the receiving indicator.

Sending and Receiving Documents

1171P056EA

• When reception is complete, the machine beeps. “Confirming the Communication Status” ☞p. 5-2

• When the paper runs out, the touch panel displaysan alarm to indicate the lack of paper and the “no paper” red lamp on the Paper Drawer Lights. (When the paper is running low, the light flashes red [Except for the Large Capacity Cabinet].)

• The received document is stored in the memory and is automatically printed once the appropriate size paper is installed.

• If the memory becomes full during reception, the remaining portion of the document cannot be received.

• Once the memory is full, no further documents can be received.

10. Receiving a Document

Useful Tips

• The sizes of documents that can be received are ledger (11" letter .

• If paper that is not the same size as the original document is installed in the copier, one size larger paper is used or the document image is automatically reduced. For example, if a ledger-size document is received by the copier where only letter-sized paper is loaded, the document is reduced to the size of letter. “Settings of Handling the Received Documents” ☞p. 9-12

• When letter size documents are received, they are automatically rotated by 90° and can be printed even though the documents were inserted in a different direction to the paper (Rotation Print).

• A received document cannot be printed on paper from the Manual Bypass Tray.

´17"), legal (8-1/2"´14"), letter and

3-21

When Receiving Long Documents

When a document is received that is longer than the normal paper sizes (letter or ledger (11" document image is reduced as shown below. In this case, the optimal reduction ratio is automatically selected to fit the image onto the paper.

Reduction

´17")), the

Received document (original size)

Useful Tip

If the received document is too long to be printed on the paper even when reduced by 60%, the image is divided and printed on more than one page. In this case, the transition area (where the image is divided) is printed on both pages. (If larger paper is installed, the image will be printed on it without being divided.) The maximum reduction ratio can be changed. The “Cut off” mode can also be selected, in which case the excess area is ignored when printing. When “Cut off” mode is selected, the maximum length to be cut off can be set. “Setting the Reception Mode” ☞p. 9-25

Paper

1166O359AA

Chapter 3

Sending and Receiving Documents

3-22

11. Making and Receiving a Telephone Call

This machine can be used to make and receive telephone calls. This section provides instructions on how to use this machine as a telephone.

Useful Tips

• An extra telephone set is required to use the telephone function.

• Push button services are available even if using a Dial Pulse Line. Touch after calling the destination to send Touch Tone Line (PB) signals.

Tone

Making a Call

Press the Fax key.

Pick up the handset.

Chapter 3

NOTE

Make sure that you hear the dial tone from the handset.

Select the number to dial.

Sending and Receiving Documents

1171P057EA

The ringing tone should be heard. “Sending a Document” ☞p. 3-2 “Using One-Touch Dialing for Transmission” ☞p. 3-7 “Using Abbreviated Dialing for Transmission” ☞p. 3-8

Making a Call with the Handset in Place

Press the Fax key.

Touch .

NOTE

Make sure that you can hear the dial tone from the monitor speaker.

On-hook Dial

1171P058EA

If the call is answered, talk.

Hang up the handset after talking.

Select the destination.

11. Making and Receiving a Telephone Call

Receiving a Telephone Call

Pick up the handset when the telephone

rings. “Setting the Reception Mode” ☞p. 9-25

NOTE

If you are expecting a telephone call, change the setting to manual reception in advance.

3-23

1171P059EA

The ring tone should be heard from the Monitor Speaker. “Sending a Document” ☞p. 3-2 “Using One-Touch Dialing for Transmission” ☞p. 3-7 “Using Abbreviated Dialing for Transmission” ☞p. 3-8

When you hear your call being answered,

pick up the handset and talk.

Useful Tip

To send a document, you can send a facsimile simply by inserting the document and pressing the Start key.

Hang up the handset after talking.

Chapter 3

Sending and Receiving Documents

3-24

11. Making and Receivinga Telephone Call

Chapter 3

Sending and Receiving Documents

4-1

Chapter 4

Advanced Copying Procedures

Chapter 4Advanced Copying Procedures

4-2

1. Using the Sort Mode while Copying

Sort, Group

This function is useful when making two or more sets of copies. Each set can be printed out in the order of the original document (Sort), or the same page can be printed out the required number of times (Group). When many pages of documents need to be copied for multiple sets, such as documents for meetings, they can easily be sorted using this function.

NOTE

To make copies using the sort mode, the same sized copy paper should be loaded in separate paper drawers in different directions, or the optional Shift Tray, Finisher or Mail-bin Finisher is required.

• Sort : The documents are copied and sorted in the same page order as that of the original

document per set.

Group : Each page of the document is copied separately the required number of times and grouped.

•

Chapter 4

• Non-Sort : The required number o f p ages is copi ed in the same order as that of the original

document without being sorted or grouped.

Advanced Copying Procedures

1166O363AA

1166O290AA

1166O362AA

Sorting Procedure

Load the document in the unit.

“Handling Documents” ☞p. 1-20

Press the Copy key.

Touch .

Finishing

1171P009EA

Pitney Bowes DF260, DF360 User's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Using the Copier Properly

What is an ENERGY STAR®Product?

Pitney BowesTerms and Symbols for the Type of Originals and Copy Paper

Safety Information

FCC PART 68-TELECOMUNICATION DEVICES

WARNING FOR THE SETTING OF HEADER AND FOOTER

USER INSTRUCTIONS (For Canada Users)

IC CS-03-TELECOMUNICATION DEVICE

Laser Safety

Internal Laser Radiation

For the United States

Laser Safety Label

Notice for Ni-MH Batteries

Power Source

Space Requirements

Precautions for Use

Operating Environment

Using the Copier Properly

Moving the Copier

Care of Copier Supplies

Note on making multiple copies

Legal Restrictions on Copying

Precaution for Opening/Closing the Right Door

Product Features

Copy Functions

Fax Functions

Terms and Definitions

On-hook Dial

Tone

Chapter 1Introduction

1. Names and Functi ons of Parts

2. Using the Control Panel

3. Using the Touch Panel

4. Initial Screen

5. Users and User Management Mode

6. Handling Documents

Book

Orig. Copy

7. Notes on Handling Documents

8. Quitting an Operation

9. Interruption

10. Confirming the Settings

Mode Check Key

Chapter 2Copying a Document

1. Copying a Document

2. Selecting the Copy Paper Size for Copying

3. Selecting the Zoom Ratio for Copying

4. Adjusting the Den sity for Copying

5. Copying Figures and Photos

1. Sending a Document

2. Using One-Touch Dialing for Transmission

3. Using Abbreviated Dialing for Transmission

4. Using Facsimile Program Dialing for Transmission

5. Sending Fine Print and Photos

6. Adjusting Contrast for Transmission

7. Sending Documents in their Original Size Irrespectiveof the Recipient's Paper Size Reduction

8. Selecting the Area of the Document to be Scanned and Transmitted

9. Combining One-Touch Key and Dialed Input for Transmission

10. Receiving a Document

Automatic Reception

11. Making and Receiving a Telephone Call

Advanced Copying Procedures

Chapter 4Advanced Copying Procedures

1. Using the Sort Mode while Copying

Sort, Group

Finishing