Pitney Bowes DF260, DF360 User's Manual

DF260/360DF260/360

User's ManualUser's Manual

Part Number DL3600140

Using the Copier Properly

To ensure the optimum performance of the copier, follow the precautions listed below.

• Never place a heavy object on the copier.

• Never subject the copier to shocks.

• Never open any doors or turn the copier off while the copier is making copies.

• Never bring any magnetized object near the copier.

• Never use flammable sprays, liquids or gases near the copier.

• Never modify the copier, as a fire or electrical shock could result.

• Never remove any panel or cover which is secured. The copier contains high voltage components which can cause electrical shock.

• Never tamper with the laser mechanism in laser-equipped models, as blindness or other injury may result.

• Never drop paper clips, staples or other small pieces of metal through the vents or other openings in the copier, as a fire or electrical shock can result.

• Never place containers of liquid on the copier .If liquids get inside the copier, they can cause fire or electrical shock. If a piece of metal or any liquid gets inside the copier, immediately turn the copier off, unplug the power cord and call your technical representative. A fire or electrical shock can result if the copier remains plugged in or is operated after metal or liquid gets inside.

• Never leave the copier running if it becomes unusually hot, or if smoke or an unusual odor or noise is detected. Should any of these conditions occur, immediately turn the copier off, unplug the power cord and call your technical representative. A fire or electrical shock can result if the copier remains plugged in under any of these conditions.

• Always insert the power plug all the way into the outlet.

• Always make sure that the outlet is visible, clear of the copier or copier cabinet.

• Always provide good ventilation when making a large number of continuous copies.

• Never pull on the power cord, and always hold the plug when unplugging the power cord. A damaged cord could result in a fire or cause an electrical shock.

• Never unplug the power cord with a wet hand, as it could cause an electrical shock.

• Always unplug the power cord before moving the copier. Moving the copier with the power cord plugged in can damage the cord resulting in a fire or causing an electrical shock.

• Always unplug the power cord when the copier is not going to be used for a long time.

• Never place a heavy object on the power cord, or pull or bend it, as a fire or electrical shock can result.

• Always ensure that the copier does not sit on or roll onto the power cord or communications cable of other electrical equipment, as malfunctioning equipment or a fire could result.

• Always ensure that the power cord or communications cable of other electrical equipment does not become wedged into the copier mechanism, as malfunctioning equipment or a fire could result.

• Always use the correct power voltage, as improper voltage can cause a fire or electrical shock.

Using the Copier Properly

• Never use a multiple outlet adapter, as a fire or electrical shock can result.

• Should the power cord become damaged, immediately turn the copier off, unplug the power cord and call your technical representative. A damaged cord can result in a fire or cause an electric shock.

• If an extension cord is needed, use one with a greater rated capacity than the maximum power requirements of the copier. The use of an extension cord that falls short of supporting the maximum power requirements can result in overheating or a fire.

• Always unplug the copier whenever anything unusual is observed during operation. Make sure that the outlet is nearby and clear of the copier and furniture.

• Never touch the electrical contacts inside the right door and underneath the Imaging Unit, as an electrostatic discharge may damage the copier.

Electrical Contacts

1166O264AB

=Locate the Copier in a Well Ventilated Room= A negligible amount of ozone is generated during normal operation of this copier. An unpleasant odor may, however, be created in poorly ventilated rooms during extensive copier operations. For a comfortable, healthy and safe operating environment, it is recommended that the room be well ventilated.

=Placer le copieur dans une pièce largement ventilée= Une quantité d’ozone négligeble est dégagée pendant le fonctionnement du copieur quand celui-ci est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont l’aération est insuffisante et lorsqu’une utilisation prolongée du copieur est effectuée. Pour avoir la certitude de travailler dans un environnement réunissant des conditions de confort, santé et de sécurité, il est préférable de bien aérer la pièce ou se trouve le copieur.

As an ENERGY STAR®Partner, we have determined that this machine meets the efficiency.

ENERGY STAR

Guidelines for energy

What is an ENERGY STAR®Product?

An ENERGY STAR®product has a special feature that allows it to automatically switch to a “low-power mode” after a period of inactivity. An money on utility bills and helps protect the environment.

ENERGY STAR

product uses energy more efficienty, saves you

This operator’s manual explains how to operate the copier and replenish its supplies. It also givessome troubleshooting tips as well as general precautions to be observed when operating the copier.

To ensure the best performance and effective use of your copier, read this manual carefully until you familiarize yourself thoroughly with the copier’s operation and features. After you have read through the manual, keep it ready for reference.

Please use this manual as a quick and handy reference tool for immediately clarifying any questions which may arise.

To order supplies, please call the Pitney Bowes Copier/Printer Supply Line at 1-800-462-6797

MC-F01

WARNING This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

The design and production of this unit conforms to FCC Regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by the purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.

FCC-F01

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

IC-F03

Contents

Using the Copier Properly

Terms and Symbols for the Type of Originals and Copy Paper .....................viii

Safety Information

FCC PART 68-TELECOMUNICATION DEVICES ......................................ix

WARNING FOR THE SETTING OF HEADER AND FOOTER ..................ix

USER INSTRUCTIONS (For Canada Users) ...................................................x

IC CS-03-TELECOMUNICATION DEVICE ..................................................x

Laser Safety ......................................................................................................xi

Internal Laser Radiation ....................................................................................xi

For the United States .........................................................................................xi

Laser Safety Label ...........................................................................................xii

Notice for Ni-MH Batteries .............................................................................xii

Installing the Copier ........................................................................................xiii

Installation Site ...............................................................................................xiii

Power Source ..................................................................................................xiii

Space Requirements ........................................................................................xiii

Precautions for Use

Operating Environment ...................................................................................xiv

Using the Copier Properly ..............................................................................xiv

Moving the Copier ..........................................................................................xiv

Care of Copier Supplies ..................................................................................xiv

Note on making multiple copies ......................................................................xv

Legal Restrictions on Copying ........................................................................xv

Precaution for Opening/Closing the R ight D oor ............................................. xv

Product Features

Copy Functions ...............................................................................................xvi

Fax Functions ................................................................................................xviii

Terms and Definitions

Chapter 1 Introduction

1. Names and Functions of Parts

2. Using the Control Panel

Name and description of control panel components .....................................1-10

3. Using the Touch Panel

Name and function of touch panel components ............................................1-12

Details of Main Screens ................................................................................1-12

Automatically returning to initial screen ......................................................1-13

Automatic back light .....................................................................................1-13

4. Initial Screen

Auto-mode Screen, FAX Screen, and Copy Screen .....................................1-14

Auto-mode Screen ........................................................................................1-14

Copy Screen ..................................................................................................1-15

FAX Screen ...................................................................................................1-15

5. Users and User Management Mode

6. Handling Documents

7. Notes on Handling Documents

8. Quitting an Operation

9. Interruption

Interrupt key ..................................................................................................1-26

10. Confirming the Settings

Mode Check Key ..........................................................................................1-27

Chapter 2 Copying a Document

1. Copying a Document

2. Selecting the Copy Paper Size for Copying

Copy Paper Size .............................................................................................2-5

Special Paper Mode ........................................................................................ 2-8

3. Selecting the Zoom Ratio for Copying

Zoom ..............................................................................................................2-9

4. Adjusting the Density for Copying

Density ......................................................................................................... 2-13

5. Copying Figures and Photos

Image Quality ............................................................................................... 2-15

Chapter 3 Sending and Receiving Documents

1. Sending a Document

Quick Memory Transmission ......................................................................... 3-2

2. Using One-Touch Dialing for Transmission

One-Touch Dialing ......................................................................................... 3-7

3. Using Abbreviated Dialing for Transmission

Abbreviated Dialing .......................................................................................3-8

4. Using Facsimile Program Dialing for Transmission

Facsimile Program Dialing ............................................................................. 3-9

5. Sending Fine Print and Photos

Image Quality ............................................................................................... 3-10

6. Adjusting Contrast for Transmission

Contrast ........................................................................................................3-12

7. Sending Documents in their Original Size Irrespective of the Recipient's

Paper Size

Reduction ..................................................................................................... 3-14

8. Selecting the Area of the Document to be Scanned and Transmitted

Scan Area ..................................................................................................... 3-16

9. Combining One-Touch Key and Dialed Input for Transmission

Chain Dialing ............................................................................................... 3-18

10. Receiving a Document

Automatic Reception .................................................................................... 3-20

11. Making and Receiving a Telephone Call

iii

Contents

Chapter 4 Advanced Copying Procedures

1. Using the Sort Mode while Copying

Sort, Group .....................................................................................................4-2

2. Stapled Binding

Stapling ........................................................................................................... 4-4

3. Hole Punching for Filing

Hole Punching ................................................................................................ 4-6

4. Single Setting for Mixed Sized Documents

Mixed Original Detection ............................................................................... 4-8

5. Selecting the Document and Copy Format

Orig. Copy Screen ..................................................................................... 4-10

6. Attaching Cover Sheets

Cover Sheets .................................................................................................4-19

7. Inserting Separators

Contents

Page Insertion ...............................................................................................4-21

8. Copying on OHP Interleaving

OHP Interleaving ..........................................................................................4-23

9. Setting up File Margins

File Margin ...................................................................................................4-26

10. Erasing Some Parts of the Document for Copying

Edge/Frame Erase .........................................................................................4-27

11. Multi-Copying of a Document on One Sheet of Copy Paper

Image Repeating ...........................................................................................4-28

12. Numbering the Copy Paper per Set of Copies

Distribution ...................................................................................................4-30

13. Erasing the Peripheral Area around a Document

Small Original Adjustment ...........................................................................4-32

14. Scanning a Large Partitioned Document for Copying

Separate Scanning .........................................................................................4-33

15. Using Copy Programs

Copy Program ...............................................................................................4-35

16. Combining Copy Functions

Chapter 5 Transmission Methods

1. Confirming the Communications Status

2. Sending a Document to Multiple Destinations

Serial Broadcast Transmission ........................................................................5-6

3. Sending a Document after Talking on the Telephone

Manual Transmission ......................................................................................5-8

4. Relaying a Document via Another Facsimile

Relay Transmission .........................................................................................5-9

5. Sending a Document without Storing It in Memory

Real Time Transmission ...............................................................................5-11

6. Sending a Document while a Stored Document is Waiting to be Sent

Priority Transmission .................................................................................... 5-12

7. Sending a Document at a Specified Time

Timer Transmission ......................................................................................5-13

8. Sending Two Pages as One

2-to-1 Transmission ......................................................................................5-14

9. Sending a 2-Sided Document

2-Sided Transmission ...................................................................................5-15

10. Printing a TX Marker

TX Marker ....................................................................................................5-16

11. Printing TS I Information

TSI ................................................................................................................5-18

12. Printing the Recipient's Name on a Transmitted Document

Destination Insertion .....................................................................................5-20

13. Printing a Transmission Report

Transmission Report .....................................................................................5-21

14. Printing a Specified Number of Copies at the Receiving Side

Remote Copying ...........................................................................................5-23

15. Using Password for Transmission

Password Transmission .................................................................................5-24

16. Allowing the Recipient to Control Transmission of Your Document

Polling Transmission ....................................................................................5-25

17. F CODE

18. Registering a Document on a B ulletin Board

Chapter 6 Reception Methods

1. Receiving a Document after Talking on the Telephone

Manual Reception .......................................................................................... 6-2

2. Using a Password to Receive a Document

Password Reception ....................................................................................... 6-3

3. Controlling the Sender’s Facsimile to Retrieve a Document

Polling Reception and Start Timer .................................................................6-4

4. Downloading a Document from a Bulletin Board

Retrieve ..........................................................................................................6-5

Chapter 7 Before Registration and Setting

1. Registration/Settings List

2. Required Initial Registration/Settings and Confirmation

3. Entering Characters

Chapter 8 Basic Settings

1. Setting the Date and Time

Time & Date ................................................................................................... 8-2

2. Setting the Monitor Speaker and the Buzzer Volume

Sound Volume ................................................................................................ 8-3

Contents

Chapter 9 Registration and Setting Operations

1. Accessing the Administrator Management Screen

2. Registering Self-ID to be Printed or Displayed at the Destination

Self-ID ............................................................................................................ 9-3

3. Registering a Telephone Number

Self-Telephone Number ................................................................................. 9-4

4. Registering Names

TSI Information .............................................................................................. 9-5

5. Setting the Line Type

6. Selecting Either an Extension or External Line

PSTN/Extension Line Switch ......................................................................... 9-7

7. Setting the Initial Screen to be Displayed

Priority Screen ................................................................................................ 9-8

8. Setting the Initial Destination Specification Screen to be Displayed

Priority Facsimile Screen ............................................................................. 9-10

9. Settings for Handling the Received Documents

Settings for Received Documents ................................................................ 9-12

10. Setting the Management Mode

User Management Mode .............................................................................. 9-14

11. Registering the Administrator Number

Administrator Number ................................................................................. 9-15

12. Registering the Password for Password Communications

Communication Password ............................................................................ 9-16

13. Setting the Time to Save Documents that could not be Sent

Memory Holding Timer ............................................................................... 9-17

14. Registering Users

Contents

User Registration ..........................................................................................9-18

15. Settings for Transmission

Transmission Settings ...................................................................................9-22

16. Setting the Reception Mode

Reception Settings ........................................................................................9-25

17. Settings for Report Printing

Report Settings ..............................................................................................9-29

18. Settings for Copying

Copy Settings ................................................................................................9-31

19. Settings for Printing

Printing Settings ............................................................................................9-35

20. Settings for Saving Power

Power Saving Settings ..................................................................................9-37

21. Confirming the Usage Status of Each User on the Screen

Number of Sheets Printed and Transmitted ..................................................9-39

22. Confirming the Accumulated Number of Pages

Chapter 10 Registrations and Settings for Each User

1. Amending User Data

Chapter 11 Registrations and Settings for Convenient Usage

1. Registering a Number for One-Touch Key

One-touch Dialing .........................................................................................11-2

2. Registering a Number for Abbreviated Dialing

Abbreviated Dialing ...................................................................................... 11-7

3. Registering an Index for One-Touch Keys

Index ...........................................................................................................11-11

4. Registering Communication Conditions in Facsimile Program Keys

Facsimile Program ......................................................................................11-12

5. Registering Relay Groups

6. Registering an Abbreviated Number for Receiving a Relay S tatus Report

Your Abbreviated Dialing ..........................................................................11-21

7. Establishing a Bulletin Board

8. Registering Copy Programs

Copy Programs ...........................................................................................11-25

Chapter 12 Reports and Lists

1. Confirming the Transmission Status

Activity Report (TX) ....................................................................................12-2

2. Confirming the Reception Status

Activity Report (RX) ....................................................................................12-3

3. Confirming the Documents Registered on the Bulletin Board

Bulletin Board List ........................................................................................12-4

4. Confirming the Setting Status per User

User List ........................................................................................................12-5

5. Confirming the Usage Status per User through Reports

User Account Report ....................................................................................12-7

6. Confirming the Setting Status per Function

Setting List ....................................................................................................12-8

7. Confirming the Registered Details in One-Touch Dialing

One-Touch Dial# List ................................................................................... 12-9

8. Confirming the Registered Details in Abbreviated Dialing

Abbr. Dial# List ..........................................................................................12-10

9. Confirming the Registered Details in the Facsimile Program

FAX Program List ...................................................................................... 12-11

10. Confirming the Registered Details in the Relay Group

Relay Group List ........................................................................................12-12

Chapter 13 Routine Care

1. Loading Paper

2. Replacing the Imaging Unit and Toner Bottle

3. Replacing the TX Marker Stamp

4. Adding Staples

5. Cleaning

Chapter 14 Troubleshooting

1. If the Following Icons and Alarm Messages Are Displayed

Icons ............................................................................................................. 14-2

Alarm Messages ........................................................................................... 14-3

2. Document Misfeed

3. Paper Misfeed

4. Troubleshooting

During Stand-by Mode ............................................................................... 14-17

Copying ...................................................................................................... 14-18

Transmission .............................................................................................. 14-20

Reception ....................................................................................................14-21

Telephone ...................................................................................................14-22

5. Power Failure

6.Condensation

Anti-Condensation Procedure/Anti-Condensation Function ..................... 14-24

7. When the Print is Faint

Toner Replenishment ................................................................................. 14-25

vii

Contents

Chapter 15 Miscellaneous

1. Specifications

Index

viii

Pitney BowesTerms and Symbols for the Type of Originals and Copy Paper

A few special terms and symbols are used in this manual to designate types of originals and copy paper. This page explains about these terms and symbols.

Feeding Direction (copy paper path)

In this copier system,copy p aper is taken up from the right-hand side of the copier, fed through the copier toward the left-hand side, and ejected face down onto the Copy Tray. In the figure below, the direction in which the copy paper is fed, as indicated by the arrow, is called the “feeding direction.”

“Width” and “Length”

1139O1610A

Terms and Symbols Used

1139O1610A

1166O216AC

When we talk about the size of the original or copy, we call side A “width” and side B “length.”

A: Width B: Length

When the original or copy has a “length” longer than its “width,” we call it “lengthwise” and use symbol “L” or “ .”

1139O1620A

Whentheoriginalorcopyhasa“length”shorter than its “width,” we call it “crosswise” and use symbol “C” or “ .”

Safety Information

FCC PART 68-TELECOMUNICATION DEVICES

This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, among other information, the FCC registration number and Ringer EquivalenceNumber (REN) for this equipment. If requested, provide this information to your telephone company.

This equipment uses THE FOLLOWING USOC JACKS: RJ11C.

The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called. In most, but not all areas, the sum of the RENs of all devices should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local telephone company to determine the maximum REN for your calling area.

If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporar ily. If possible, they will notify you in advance.But if advance notice is not practical, you will be notified as soon as possible. You will be advised of your right to file a complaint with the FCC.

Your telephone company may make changes to its facilities, equipment, operations, or procedures that could affect the proper operation of your equipment. If they do, you will be given advance notice so as to give you an opportunity to maintain uninterrupted service.

If you experience trouble with this equipment, please contact:

Pitney Bowes Office Systems 100 Oakview Drive Trumbull, Connecticut 06611

Phone: (203) 365-7000

The telephone companymay ask you to disconnect this equipment from the network until the problem has been corrected or you are sure that the equipment is not malfunctioning.

This equipmenPitney Bowest may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. (Contact your state public utility commission or corporation commission for information.)

CUSTOMER INFORMATION FOR PRIVATELY OWNED COIN PHONES

To comply with state tariffs, the telephone company must be given notification prior to connection. In some states, prior approval of connection must be obtained from the state Public Utility Commission,

Public Service Commission or state Corporation Commission.

WARNING FOR THE SETTING OF HEADER AND FOOTER

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the following steps.

(Refer to Chapter 9 and Chapter 10 Advance Operation page 9-5, 9-22 and 10-7)

Safety Information

USER INSTRUCTIONS (For Canada Users)

IC CS-03-TELECOMUNICATION DEVICE

NOTICE:

Industry Canada (IC) label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational, and safety requirements. IC does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection.In some cases, the company’sinside wiring associatedwith a single lineindividual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION:

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTICE:

The Ringer Equivalence Number (REN) maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

If you experience trouble with this equipment, please contact:

Pitney Bowes of Canada LTD 2200 Yonge Street Third Floor Suite 100 Toronto, Ontario M4S3E1 Tel: (416) 484-3915

assigned to each terminal device provides an indication of the

xii

Safety Information

Laser Safety

This is a digital machine which operates by means of a laser. There is no possibility of danger from the laser, provided the machine is operated according to the instructions in this manual.

Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot escape from the machine during any phase of user operation.

This machine is certified as a Class 1 laser product. This means the machine does not produce hazardous laser radiation.

Internal Laser Radiation

Maximum Average Radiant Power: 36.7 (mW) at the laser aperture of the print head unit. Wavelength: 770-810 nm This product employs a Class IIIb Laser Diode that emits an invisible laser beam.

The Laser Diode and Scanning Polygon Mirror are incorporated in the print head unit. The print head unit is NOT A FIELD SERVICE ITEM. Therefore, the print head unit should n ot be opened under any circumstances.

Laser Aperture of the Print Head Unit

Print Head

1166O234AA

1166O263AB

This figure shows the view inside the Right Door with the Imaging Unit removed.

For the United States

CDRH regulation This copier is certified as a Class 1 Laser product under the Radiation Performance Standard according to the Food, Drug and Cosmetic Act of 1990. Compliance is mandatory for Laser products marketed in the United States and is reported to the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration of the U. S. Department of Health and Human Services (DHHS). This means that the device does not produce hazardous laser radiation.

The label shown on page xii indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States.

CAUTION: Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

This is a semiconductor laser. The maximum power of the laser diode is 5mW and the wavelength is 770810nm.

Laser Safety Label

A laser safety label is attached to the outside of the copy machine as shown below.

<DF260>

Laser safety label

For United States

xiii

Safety Information

Pitney Bowes Office Systems

100 Oakview Drive Trumbull, Connecticut 06611

1166O497CB

Model: DF260

Pitney Bowes Inc.

<DF360>

Laser safety label

For United States

Pitney Bowes Office Systems

100 Oakview Drive Trumbull, Connecticut 06611

1166O496CB

Model: DF360

Pitney Bowes Inc.

The Manufacturer’s Name Plate is affixed at the position illustrated above. Please write down the Model Name and Serial No. of your copier here.

1166O251AC

Model: Serial No.

Notice for Ni-MH Batteries

This product uses a Ni-MH battery for memory backup. There is no need for the user to replace the backup Ni-MH battery. Changing the batteries by the user can destroy data. When the battery needs replacement, therefore, consult your Pitney Bowes Service Representative.

Installing the Copier Installation Site

To ensure utmost safety and prevent possible malfunctions of the copier, install it in a location which meets the following requirements.

◆A place away from a curtain or the like that may catch fire and burn easily.

◆An area where there is no possibility of being splashed with water or other types of liquid.

◆An area free from direct sunlight.

◆A place out of the direct air stream of an air conditioner, heater, or ventilator.

◆A well-ventilated place.

◆A dry place.

◆A dust-free location.

◆An area not subject to undue vibration.

◆A stable and level location.

◆A place where ammonia or other organic gas is not generated.

◆A place which does not put the operator in the direct stream of exhaust from the copier.

◆A place which is not near any kind of heating device.

Power Source

The power source voltage requirements are as follows:

xiv

◆Use a power source with little voltage fluctuation.

Voltage Fluctuation : Within ± 10% Frequency Fluctuation : Within ± 0.3%

Space Requirements

To ensure easy copier operation, supply replacements, and service maintenance, adhere to the recommended space requirements detailed below. Allow a clearance of 6” or more at the back of the copier as there is a ventilation duct.

40-1/2”

64”

49-1/4”9-1/2” 5-1/2”

23-1/4”25-3/4”

32-1/2”

26-3/4”

22”

58-1/2”

40”

44-1/4”

1-1/4”12-1/2”

1166O253CC

Unit: Inch

Precautions for Use

Operating Environment

The operating environmental requirements of the copier are as follows.

Temperature : 10°C to 32°C (50°F to 89.6°F) with a fluctuation of 10°C (18°F) per hour. Humidity : 15% to 85% with a fluctuation of 20% per hour.

Using the Copier Properly

To ensure the optimum performance of the copier, follow the precautions listed below.

◆NEVER place a heavy object on the copier or subject the c opier to shocks.

◆NEVER open any doors, or turn OFF the copier while the copier is making copies.

◆NEVER bring any magnetized object or use flammable sprays near the copier.

◆NEVER remodel the copier as a fire or electrical shock could result.

◆ALWAYS insert the power plug all the way into the outlet.

◆ALWAYS make sure that the outlet is visible, clear of the copier or copier cabinet.

◆ALWAYS provide good ventilation, especially during extensive operation.

NOTE

= Locate the Copier in a Well Ventilated Room = A negligible amount of ozone is generated during normal operation of this copier. An unpleasant odor may, however, be created in poorly ventilated rooms during extensive copier operations. For a comfortable, healthy, and safe operating environment, it is recommended that the room be well ventilated.

REMARQUE

= Placer le copieur dans une pièce largement ventilée = Une quantité d’ozone négligable est dégagée pendant le fonctionnement du copieur quand celui-ci est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont l’aération est insuffisante et lorsque une utilisation prolongée du copieur est effectuée. Pour avoir la certitude de travailler dans un environnement réunissant des conditions de confort, santé et de sécurité, il est préférable de bien aérer la pièce ou se trouve le copieur.

Moving the Copier

If you need to transport the copier over a long distance, consult your Technical Representative.

Care of Copier Supplies

Use the following precautions when handling the copier supplies (toner, paper, etc.).

◆Store the paper, toner, and other supplies in a place free from direct sunlight and away from any heating

apparatus. Keep them in a dry,cool, clean environment.

◆Store p aper, which has been removedfrom its wrapper but not loaded into the drawer, in a sealed plastic

bag in a cool, dark place.

◆Keep supplies out of the reach of children.

◆If your hands become soiled with toner, wash them with soap and water immediately.

xvi

Precautionsfor Use

Note on making multiple copies

If you make smaller than Legal size copies during a multi-copy cycle, there is a possibility that the copying speed will be reduced due to a rise in fusing temperature. The copying speed will automatically return to normal when t he optimum fusing temperature is re-established.

Legal Restrictions on Copying

Certain types of documents must never be copied by the copier for the purpose or with the intent to pass copies of such documents off as the original. The following is not a complete list but is meant to be used as a guide to responsible copying.

Financial Instruments

• Personal Checks

• Travelers Checks

•MoneyOrders

• Certificates of Deposit

• Bonds or other Certificates of Indebtedness

• Stock Certificates

Legal Documents

•FoodStamps

• Postage Stamps (canceled or uncanceled)

• Checks or Drafts drawn by Government Agencies

• Internal Revenue Stamps (canceled or uncanceled)

•Passports

• Immigration Papers

• Motor Vehicle Licenses and Titles

• House and Property Titles and Deeds

General

•Identification Cards, Badges, or Insignias

•Copyrighted Works without permission of t he copyright owner

In addition, it is prohibited under any circumstances Art without permission of the copyright owner.

When in doubt about the nature of a document, consult with legal counsel.

to copy domestic or foreign currencies or Works of

Precaution for Opening/Closing the Right Door

When opening or closing the Right Door,use care not to touch the Image Transfer Roller, as a malfunction could result.

Image Transfer Roller

1166O284AA

xvii

Product Features

Copy Functions

Easy copy operations

Auto-mode screen ☞p. 1-14

By inputting the number of pages to be copied or the destination’s fax number, the unit will automatically select the Copy or Fax mode. Copying and sending a facsimile is possible without switching between Copy and FAX menu screens.

1171P001EB

Memory Recall ☞p. 2-2 The copy settings and the scanned image are saved in the memory for repeated copying.

1171P002EA

Saving paper

2-Sided Copying ☞p. 4-10

2-Sided Copying can be made for 1-Sided, 2Sided, and booklet documents.

1-Sided document

1166o050AA

2-Sided document

1166o054AA

2-to-1 Copying ☞p. 4-11 4-to-1 Copying ☞p. 4-11

Multiple pages of a document can be copied onto a single sheet of paper.

1-Sided document

1166O052AB

1-Sided document

1166O057AA

xviii

Product Features

Other copying functions

Sort, Group ☞p. 4-2

This function is useful when making two or more sets of copies. Each set can be printed out in the order of the original document (sort), or the same page can be printed out the required number of times (group).

Page Insertion ☞p. 4-21 A different type of paper, such as colored paper, can be inserted into the copy set.

1166O290AA

Distribution ☞p. 4-30 A reference number can be printed in the background on each copy set.

001

002

003

1166O292AA

Hole Punching ☞p. 4-6 The copies that are s orted by the sort or group function can be hole punched for filing.

1166O294AA

1166O291AA

Image Repeat ☞p. 4-28 The image of a document can be repeatedly copied onto one sheet of copy paper.

AA AA

1166O293AA

Stapling ☞p. 4-4 The copies that are sorted by the sort or group function can be stapled.

1166O295AA

Fax Functions

Easy Fax operations

Auto-mode screen ☞p. 1-14

1171P001EB

xix

Product Features

Serial Broadcast Transmission ☞p. 5-6

Serial broadcast transmission allows you to send a document to up to 210 recipients at the same time.

1166O296AB

One-Touch Dialing ☞p. 3-7 Abbreviated Dialing ☞p. 3-8

By registering a frequently used destination’s number, it is possible to transmit a facsimile successfully with an easy operation.

1171P003EA

Offering/Receiving Information service

Polling Transmission ☞p. 5-25 Polling Reception ☞p. 6-4

The recipient can operate the facsimile of the sender to receive a document transmitted by the sender.

Facsimile Program Dialing ☞p. 3-9 Various functions and destinations that are used frequently can be registered in a facsimile program key in advance. By just pressing these keys, multiple functions can be set at the same time.

1171P004EA

Bulletin Board ☞p. 5-30 Retrieve ☞p. 6-5

Documents can be made available to anyone by establishing a mailbox with a particular theme in the facsimile.

Receiving

Calling sender

1166O297AB

Bulletin Board

1166O298AB

Product Features

Reducing Communication Cost

Relay Transmission ☞p. 5-9

Your facsimile (acting as the relay controller) can send a document first to another facsimile (acting as a relay station), which in turn sends the document to the facsimiles of multiple recipients (acting as receiving st ations).

Timer Transmission ☞p. 5-13 The timer transmission allows automatic transmission by specifying a time late in the night when the call charge is lower.

Originating station

Relay station

Receiving station

1166O299AB

2-to-1 Transmission☞p. 5-14 Two pages of a document can be sent as one page.

1166O301AA

1166O300AB

2-Sided Transmission ☞p. 5-15 A 2-Sided document can be sent as is. It is not necessary to transmit the document two times by transmitting the front face and back face separately.

1166O302AB

xxi

Terms and Definitions

Terms Definition

Automatic Document Feeder

Auto-Redialing Automatically redials when the line is busy. When the other documents

Batch Transmission A mailing post to which recipients and time for transmission are

Booklet Document Bound documents such as books or catalogs. To transmit or copy these

Book Scanner Scans bound documents such as books or catalogs, etc. Bulletin Board When a mail box is established in the memory and information is

Dialing with 10-Key Pad Input numbers directly by using the 10-Key Pad.

Automatically feeds and scans multiple pages of a document one by one when placed on the feeder.

are saved in the memory, the next document is transmitted in order until the redialing starts.

registered. When a mailing post is established in the memory by registering recipients and time for transmission, a document can be sent from the post at the registered time. The document can be transmitted to the recipients at a time late in the night when the call charge is lower, or transmitted to the overseas sales offices just-in-time. By using this function the sender can save time and money for transmission. This is because the sender does not have to do a setting and resetting for every transmission when there are a number of recipients. ☞p.11-12

documents, use the book scanner.

assigned, the information can be discl osed to anyone who wants to read it. ☞p. 5-30, 6 -5, 11-22

F CODE F CODE provides a mailbox function using codes such as Sub-Address

(SUB), SelectivePolling (SEP), and Password (PWD) defined in the G3 standard of the International Telecommunications Union (ITU-T). F CODE enables confidential transmission and bulletin board communications between facsimiles that support F CODE.

G3 communications Communications in conformance with the G3 standard, an International

Standard for facsimile communications via an analog line (general subscriber line).

G3 Multi-Port Allows simultaneous comunication (transmission and reception) on

both lines. Example: Transmission/Transmission

Transmission/Reception Reception/Reception

xxii

Terms and Definitions

Terms Definition

General subscriber line Analog telephone lines (Public network) JBIG coding method New method of data compression/decompression standardized by the

Joint Bi-level Image Expert Working Group, a subcommittee of the International Telecommunications Union (ITU-T). Effective for

transferring large and high resolution image data such as GSR. Manual reception Receiving a document after talking on the telephone. Manual transmission Transmitting a document after talking on the telephone. Memory Stores fax and copy image data. By installing expanded memory, much

more image data can be stored in the memory. Memory reception When the paper runs out during a facsimile reception, the data is

automatically stored in the memory, and printed out after print paper is

loaded.

Even if the paper runs out when a recipient is out or late in the night, the

facsimile receives a document successfully. On-hook Dialing Dials without picking up a hand set. Touch to use this

On-hook Dial

function. PBX PBX is an abbreviation of private branch exchange. Exchange

equipment is installed in a company or a plant to connect a number of

telephone sets with multiple station lines to enable telecommunications

between the telephone sets. Push button signal A signal used on the telephone line. It is used when calling on the push

button line or using push button services. By touching , the

Tone

touch-tone (PB) line becomes available even if a dial phone line

(DP10pps, DP20pps) is connected. Quick memory

transmission

Immediately transmits a document by quickly scanning and storing it in

the memory when transmission is possible. ☞p. 3-2 Super G3 High speed facsimile transmission mode via analog line recommended

by the International Telecommunications Union (ITU-T).

Using the V.34 facsimile modem and the JBIG coding method, it is

possible to transmit in 2 seconds or under 3 seconds. (When an A4 size

document on which approx. 700 characters are printed is transmitted in

the standard image quality, 3.85 line/mm.)

xxiii

Terms and Definitions

xxiv

Terms and Definitions

Chapter 1

1-1

Chapter 1Introduction

Introduction

1-2

1. Names and Functi ons of Parts

This section providesthe names and explains the basic functions of various parts of the product.

For a description of the operation and touch panels, refer to “Using the Control Panel” ☞p.1-10 and “Using the Touch Panel” ☞p.1-12.

Chapter 1

Overview

Automatic Document Feeder

Introduction

Document Guide Plate

Adjustable to the width of the document

Document Feeder Cover

Print Lamp

Green during printing, red if a print alarm is generated.

Touch Panel

Exit Tray

Paper is fed out here.

Power Switch

Document Feed Tray

To hold the document. Removable.

Extension Guide

Can be pulled out for large documents.

Document Cover

To be opened when using the book scanner.

Stopper

Lift this up when scanning large documents.

Cover (for Toner Bottle)

Document Exit Tray

Scanned documents are fed out here.

Control Panel Side Cover

Can be opened to remove misfed paper.

Paper Drawer

Manual Bypass Tray

Can be opened for manual paper feeding.

No Paper Lamp

Turns on when paper runs out.

1166O303AB

+ 310 hidden pages