PHILIPS LFH-9172, LFH9120, LFH9375, LFH9380, LFH9399 User Manual

Register your product and get support at

www.philips.com/welcome POCKET MEMO

LFH9380/27

EN User manual 3

DE Benutzerhandbuch 29

FR Manuel de l‘utilisateur 55

ES Manual del usuario 81

IT Manuale di istruzioni 107

NL Gebruikershandleiding 133

User manual

1 Important 2

2 Your Pocket Memo 3

2.1 Product highlights 3

2.2 What’s in the box 3

2.3 Overview 4

2.3.1 Controls and connections 4

2.3.2 Display indicators and symbols 5

3 Get started 6

3.1 Install the batteries 6

3.2 Use rechargeable batteries 6

3.3 Insert and eject the memory card 7

3.4 Format a new memory card 7

3.5 Activate the Pocket Memo 8

3.5.1 Set the language 8

3.5.2 Set the date and time 8

3.6 Power-save mode 9

4 Use your Pocket Memo 10

4.1 Recording 10

4.1.1 Create a recording 10

4.1.2 Add to a recording (insert/overwrite) 11

4.1.3 Finish (lock) a recording 12

4.1.4 Change the recording format 13

4.1.5 Adjust the microphone sensitivity 14

4.2 Playback 15

4.2.1 Overview of playback functions 16

4.3 Delete 16

4.3.1 Delete a file 16

4.3.2 Delete part of a recording 17

4.3.3 Delete all dictations 18

5 Use more of your Pocket Memo 19

ENGLISH

5.1 Use Philips SpeechExec software 19

5.1.1 Advanced configuration 19

5.1.2 Download recordings to the PC 19

5.2 Menu settings 20

5.2.1 Menu list 20

5.3 Use voice-activated recording 21

5.4 Work with index marks 22

5.4.1 Insert an index mark 22

5.4.2 Delete an index mark 23

5.4.3 Delete all index marks 23

5.5 Assign an author’s name 24

6 Technical data 25

3User manual

1 Important

Philips reserves the right to change products at
any time without being obliged to adjust earlier
supplies accordingly.

The material in this manual is believed
adequate for the intended use of the system.
If the product, or its individual modules or
procedures, are used for purposes other than
those specified herein, confirmation of their
validity and suitability must be obtained.

Safety

• To avoid a short circuit, do not expose the
product to rain or water.

• Do not expose the device to excessive heat
caused by heating equipment or direct sunlight.

• Protect the cables from being pinched,
particularly at plugs and the point where they
exit from the unit.

• Back up your files. Philips is not responsible
for any loss of data.

Hearing safety

Observe the following guidelines when using
your headphones:

• Listen at reasonable volumes for reasonable
periods of time.

• Be careful not to adjust the volume higher as
your hearing adapts.

• Do not turn up the volume so high that you
can’t hear what’s around you.

• You should use caution or temporarily discon­tinue use in potentially hazardous situations.

• Do not use headphones while operating a
motorized vehicle, cycling, or skateboarding,
etc. It may create a trac hazard and is illegal
in many areas.

Important (for models supplied with
headphones):

Philips guarantees compliance with the
maximum sound power of its audio players
as determined by relevant regulatory bodies,
but only with the original model of provided
headphones. If these headphones need
replacement, we recommend that you contact
your retailer to order a Philips model identical
to that of the original.

Small children

Your device and its enhancements may contain
small parts. Keep them out of the reach of small
children.

Disposal of your old product

• Your product is designed and manufactured
with high quality materials and components
that can be recycled and re-used.

• When this crossed-out wheeled bin
symbol is attached to a product, it
indicates that the product is covered
by the European Directive 2002/96/EC.

• Become informed about your local separate
collection system for electrical and electronic
products.

• Act according to your local rules and do
not dispose of old products with normal
household waste. The correct disposal of old
products will help prevent potential negative
consequences for the environment and human
health.

• Batteries (including built-in rechargeable
batteries) contain substances that may pollute
the environment. All batteries should be
disposed of at an ocial collection point.

4 User manual

2 Your Pocket Memo

Congratulations on your purchase and welcome
to Philips!

To fully benefit from the service that Philips
oers, visit our Website for support information
such as user manuals, software downloads,
warranty information and more:

www.philips.com/support.

2.1 Product highlights

• The Pocket Memo’s asymmetrical and
ergonomic design delivers unparalleled user­friendly operation. All buttons are within the
sweep-angle of the thumb.

• Two smart buttons let you scroll through
menu options and quickly make selections.

• A large graphical display lets you view all file
information, such as keywords (author name),
length of dictation, position within the file,
and other vital information at a glance. A
backlit display shows all information, even in
poor lighting conditions.

• The .dss file format is the international
standard for professional speech processing.
Oering excellent audio quality for recorded
voice, .dss files allow a high compression
rate, reduced file sizes, network trac and
required storage capacity.

• SpeechExec Dictate is the perfect download
software to manage voice files. The intuitive
user interface makes job retrieval simple and
fast, and the job status information allows the
tracking of all the work in progress.

2.2 What’s in the box

Pocket Memo

Memory card

Pouch

Register your product and get support at

POCKET MEMO

www.philips.com/welcome

EN

Quick start guide

DE

Kurzanleitung

FR

Guide de démarrage rapide

ES

Guía de inicio rápido

IT

Guida rapida di introduzione

NL

Snelle startgids

SV

Snabbstartsguide

LFH9380

with SpeechExec

workflow software

Quick start guide

ENGLISH

CD-ROM containing
software and user
manual

Rechargeable batteries

USB cable

5User manual

2.3 Overview

2.3.1 Controls and connections

1

Microphone socket

2

Headphone socket

3

Built-in microphone

4

Status LED

5

EOL (end-of-letter) button

6

Slide switch

7

On/o switch

8

Speaker

9

Display

10

Smart buttons

11

Menu button

12

+/–, menu navigation and volume control

1
2
3
4
5

9

6

10

11

12

7

8

13

Memory card slot

14

FWD (forward) button

15

Battery compartment

16

Docking station connection slot

17

Power supply socket

18

USB connection slot

16

17

18

13

14

15

6 User manual

2.3.2 Display indicators and symbols

DPM 9380.DSS

BEGIN NEW

9:23

6 7 8 9 10

ENGLISH

11

5

4

3

2

1

1

Current function of the left smart button

2

File name

3

Recording number

4

Position bar

5

Recording / playback time

6

Battery level indicator

7

Recording format

8

Memory card is write-protected (locked)

9

Insert recording mode is activated

10

Voice-activated recording in progress

12

13

14

15

1718 16

11

Recording level meter

12

Sensitivity level for voice-activated recording

13

Current position in the recording

14

Positions of the slide switch

15

Current function of the right smart button

16

Recording is marked finished (EOL) and

locked

17

Recording is marked priority

18

Recording contains index mark

7User manual

3 Get started

3.1 Install the batteries

The Pocket Memo can be operated with the
two AAA rechargeable batteries LFH9154
delivered with the product. Standard (non­rechargeable) AAA alkaline batteries may also
be used.

1 The on/o switch of the Pocket Memo must

be in the

2 Open the battery compartment on the

back side of the Pocket Memo by sliding it
outwards then folding it up.

3 Insert the two AAA batteries. The correct

polarity is indicated on the inside of the
battery compartment cover.

OFF position.

4 Close the battery compartment by folding it

down and sliding the battery compartment
cover inward until it clicks.

D Note

Do not mix battery types! Use two
rechargeable batteries (Philips LFH9154) or two
non-rechargeable alkaline batteries.

3.2 Charge the batteries

The Pocket Memo can be operated with Philips

rechargeable batteries LFH9154. To recharge

these batteries, use USB cable. Optionally, the

Philips Power Supply 9146 or the USB Docking
Station 9120 may also be used.

When the Pocket Memo is connected to a
PC or notebook computer with the supplied
USB cable, the rechargeable batteries are
automatically recharged. If the USB port on the
computer is high powered, a complete recharge
cycle takes about 2.5 hours.

D Note

The PC must be ON when charging battery via
the USB cable connection. The Pocket Memo
may become warm during fast recharging.

C Important

If the USB port of the computer does not
supply enough power capacity (500 mA), disable
the USB quick charge function in the menu of
the Pocket Memo and recharge.

8 User manual

3.3 Insert and eject the memory card

The Pocket Memo operates with a SD
(SecureDigital) memory card and supports
SDHC cards with storage capacities of up to 32
GB.

To insert a memory card:

1 Locate the memory card slot on the top

back side of the Pocket Memo.

2 Slide the memory card into the slot. A small

illustration under the memory card slot
indicates the correct orientation.

3 Push the memory card in until it clicks.

3.4 Format a new memory card

When a new, unformatted memory card (or a
memory card that was formatted with a non­Pocket Memo device) is inserted, the Pocket
Memo will display a prompt to format the
memory card.

1 To confirm and start the formatting process,

press the

OK smart button.

Delete all:
Yes - format

!! ATTENTION !!

OK CANCEL

2 To cancel the formatting process, remove

the memory card or press the

CANCEL

smart button.

ENGLISH

To eject the memory card:

1 Locate the memory card slot on the top

back side of the Pocket Memo.

2 Press the memory card into the Pocket

Memo until it clicks.

3 Release the memory card. It will slightly

emerge from the memory card slot. Simply
slide it out.

D Note

If the Pocket Memo is turned to the

ON

position and there is no memory card inserted,
a warning screen is displayed.

Delete all:
Yes - format

!! ATTENTION !!

OK CANCEL

D Note

Formatting is not possible if the memory card is
in read-only mode (locked).

9User manual

3.5 Activate the Pocket Memo

The Pocket Memo is turned on and o by sliding
the

ON/OFF switch. When using it for the first

time, you will be prompted to set the language,
date and time.

3.5.1 Set the language

When using the Pocket Memo for the first
time, you will be prompted to set the language.

1 Press the + or – button on the Pocket

Memo to select a language.

D Note

It is possible to change the language later using
the menu. See 5.2 Menu settings on page 22
for more information.

3.5.2 Set the date and time

When using the Pocket Memo for the first time,
you will be prompted to set the current date
and time.

1 Press the + or – button to change the value

for the year, month or day.

DATE:

2009-11-01



12/24: TIME:

24 14:22





OK

LANGUAGE
LANGUE
SPRACHE
IDIOMA

INT

FR
DE
ES

2 Press the → smart button to advance the

arrow (↑) to the next entry. After setting
the day, press the → smart button to
advance the settings to the correct time.

EXIT OK

- / +

DATE:

2009-11-01



12/24: TIME:

24 14:22





2 Press the OK smart button to confirm the

OK

selection. The selected language will be
displayed.

LANGUAGE
LANGUE
SPRACHE
IDIOMA

INT

FR
DE
ES

3 Press the + or – button to select a 2-hour

or 24-hour clock, AM or PM (if a 2-hour
clock is selected), and to change the value of

EXIT OK

- / +

the hour and minute settings.

10 User manual

DATE:

2009-11-01

12/24: TIME:

24 14:22







OK

4 Press the → smart button to confirm the

date and time.

The Pocket Memo is now ready to function.

DATE:

2009-11-01

12/24: TIME:

24 14:22







OK

D Note

If a mistake is made in setting the date/time,
use the ← smart button any time during the
procedure to step back to make corrections. It
is also possible to change the date and time later
using the menu. See 5.2 Menu settings on page
22 for more information.

3.6 Power-save mode

After sixty minutes of inactivity, the Pocket
Memo automatically goes into power-save mode
and the LCD screen will display the date and
time. Press any button to reactivate it.
If the Pocket Memo is not used for more than
two hours, it turns o completely. Turn the unit
on by moving the On/O switch to the OFF
position and then back to the ON position.

ENGLISH

DATE:

2009-11-01

12/24: TIME:

24 14:22



OK





11User manual

DPM 9380.DSS

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#2

DPM 9380.DSS

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#2

4 Use your Pocket Memo

4.1 Recording

4.1.1 Create a recording

Follow these steps to create a recording with
the Pocket Memo:

1 A memory card must be inserted into the

memory card slot. See 3.3 Insert and eject

the memory card on page 9 for more

information.

2 Slide the On/O switch to the

to switch on the Pocket Memo.

3 Press the NEW smart button to create a

new recording.

D Note

The

NEW smart button is not displayed if

the current recording is empty.

ON position

• The status LED glows in red (in overwrite
mode) or green (in insert mode) while recording.

• The following information is displayed:

a

Recording format

b

Recording time

c

Current position in the recording

d

File number

e

File name

a

b

c

d
e

0:34

#2

DPM 9380.DSS

5 To stop recording, move the slide switch to

the

STOP position.

0:00

#1

DPM 9380.DSS

NEW

4 To start recording, move the slide switch to

the

REC position and start speaking.

D Note

For best results, speak clearly and keep the
microphone about four inches (ten centimeters)
away from your mouth.

12 User manual

4.1.2 Add to a recording (insert/

Delete dictation
Index set

Insert mode

Author

Overwrite

overwrite)

Files are recorded in overwrite mode by default.
Follow these steps to switch to insert mode to
make additions to a recording:

Insert mode:
Overwrite
Insert

Insert mode:
Overwrite
Insert

OK CANCEL

ENGLISH

1 Press the

MENU button while in the stop

position to open the menu.

0:00

#2

DPM 9380.DSS

NEW

2 Press the + or – button to select the Insert

mode menu and press the

ENTER smart

button to enter the submenu.

Delete dictation
Index set

Insert mode

Overwrite

Author

BACK ENTER

2

1

3 Press the + or – button to choose between

Insert or Overwrite mode.

• In insert mode, the record position of the
slide switch reads

iREC and the status LED

glows in green while recording.

• In overwrite mode, the record position of
the slide switch reads

REC and the status

LED glows in red while recording.

OK CANCEL

4 Press the OK smart button to save the

setting or press the

CANCEL smart button

to exit the sub-menu without changing the
setting.

Insert mode:
Overwrite
Insert

OK CANCEL

5 Press the + or – button to select the file

into which the insertion should be made.

0:00

#2

DPM 9380.DSS

NEW

6 Play, forward or rewind to the position

where the insertion should be made.

7 To insert an additional recording, move the

slide switch to the

REC position and start

speaking. The insertion will not overwrite
the recording.

13User manual

DPM 9380.DSS

0:39

#2

DPM 9380.DSS

0:25

#2

8 To end the inserted recording, move the

DPM 9380.DSS

0:39

#2

slide switch to the

STOP position.

9 If the recording is not finished, simply fast

forward to the end of the file and continue
recording.

⑩ Repeat from step 1 to return to overwrite

recording mode.

4.1.3 Finish (lock) a recording

When a recording is finished and no additional
changes will be made, follow these steps to
mark it as finished and protect it from being
accidentally deleted:

1 Press the + or – button while in the stop

position to select the recording to be
marked finished.

0:00

#2

DPM 9380.DSS

NEW

2 Press the end-of-letter (EOL) button to lock

the file and mark it as finished.

The ┱ symbol is displayed.

3 To assign priority status to the recording,

press the

EOL button again within half a

second.

The

! symbol is displayed, indicating that the file

has priority status.

4 To make changes to the recording, press the

EOL button again to remove the finished

mark.

E Tip

Philips SpeechExec software can be configured
to download only those files from the Pocket
Memo to the PC that are marked finished.

14 User manual

BACK ENTER

Microphone
Voice activation

Record format

Backlight

SP <DSS>

Microphone
Voice activation

Record format

Backlight

SP <DSS>

C Caution

BACK ENTER

Index set
Insert mode
Author

Setup

Language

BACK ENTER

Index set
Insert mode
Author

Setup

Language

Locked files are deleted when the memory card
is formatted or the delete-all-dictations function
is used.

4.1.4 Change the recording format

The recording format determines the audio
quality of recordings and aects the number of
audio files that can fit on the memory card. The
Pocket Memo supports the following recording
formats:

• Standard Play (SP) requires 1 megabyte for 10
minutes of recording.

• Quality Play (QP) requires 1 megabyte for 5
minutes of recording.

1 Press the

MENU button while in the stop

position to open the menu.

0:00

#2

DPM 9380.DSS

NEW

2 Press the + or – button to select the Setup

menu item and press the

ENTER smart

button.

3 Press the + or – button to select the Record

format menu item and press the

ENTER

smart button.

2

1

4 Press the + or – button to choose between

SP and QP.

Record format:
SP <DSS>
QP <DS2>

OK CANCEL

Record format:
SP <DSS>
QP <DS2>

OK CANCEL

5 Press the OK smart button to save the

setting or press the

CANCEL smart button

to exit the sub-menu without changing the
setting.

Record format:
SP <DSS>
QP <DS2>

ENGLISH

OK CANCEL

2

1

15User manual

4.1.5 Adjust the microphone sensitivity

BACK ENTER

Index set
Insert mode
Author

Setup

Language

BACK ENTER

Index set
Insert mode
Author

Setup

Language

BACK ENTER

Record lamp
Contrast
Device beep

Microphone

Dictate

Record lamp
Contrast
Device beep

Microphone

Dictate

Set the microphone sensitivity for the
environment and your recording preferences.

4 Press the + or – button to choose the

microphone sensitivity: Private (low), Dictate
(medium) and Conference (high).

1 Press the

MENU button while in the stop

position to open the menu.

0:00

#2

DPM 9380.DSS

NEW

2 Press the + or – button to select the Setup

menu item and press the

ENTER smart

button.

2

1

3 Press the + or – button to select the

Microphone menu item and press the

ENTER

smart button.

Microphone:
Dictate
Private

Microphone:
Dictate
Private
Conference

OK CANCEL

Conference

OK CANCEL

5 Press the OK smart button to save the setting

or press the

CANCEL smart button to exit

the sub-menu without changing the setting.

Microphone:
Dictate
Private
Conference

OK CANCEL

2

1

16 User manual

DPM 9380.DSS

0:00

#2

4.2 Playback

DPM 9380.DSS

0:00

#2

1 Press the + or – button while in the stop

position to select the file to play and locate
the beginning of the recording.

0:00

#2

DPM 9380.DSS

NEW

2 Move the slide switch to the PLAY position

to start playback.

3 Press the + or – button to adjust the

playback volume during playback.

MIN MAX

– +

4 Press the SPEED smart button to adjust

faster or slower file playback.

0:34

#2

DPM 9380.DSS

SPEED

5 Move the slide switch to the STOP position

to stop playback.

ENGLISH

The following information is displayed:

a

Recording format

b

Playback position (minutes : seconds)

c

Current position in the recording

d

File number

e

File name

a

b

c

d
e

0:34

#2

DPM 9380.DSS

SPEED

17User manual

Delete dictation

Index set

Delete?

4.2.1 Overview of playback functions

4.3 Delete

File
selection

Fast
rewind

Fast
forward

Playback
speed

Press the + button once while in the
stop position to skip to the end of a
file. Press the

+ button again to skip

to the beginning of the next file.
Press the

– button once while in the

stop position to skip to the beginning
of a file. Press the

– button again to

skip to the end of the previous file.
Move the slide switch to the ┤
position. Move the slide switch to the

STOP position to stop rewinding or

the

PLAY position to stop rewinding

and begin playback.
Press and hold the

FWD button while

in the stop or play position. Release
the

FWD button to stop forwarding.

Press the

SPEED smart button during

playback to adjust faster or slower file
playback.

D Note

Before deleting a file, make sure that it is not
marked finished and that the memory card is not
set to read-only (locked). If the file is marked fin­ished, unlock it by pressing the

EOL button once.

4.3.1 Delete a file

Follow these steps to delete a file entirely:

1 Press the + or – button while in the stop

position to select the file to be deleted.

0:00

#2

DPM 9380.DSS

NEW

2 Press the MENU button to open the menu.

The Delete dictation

menu item is selected.

0:00

#2

DPM 9380.DSS

NEW

3 Press the ENTER smart button to enter the

sub menu.

Delete dictation

Delete?

Index set
Insert mode
Author

BACK ENTER

18 User manual

4 Press the OK smart button to delete the

BACK ENTER

Insert mode
Author
Setup

Delete section

BACK ENTER

Insert mode
Author
Setup

Delete section

DPM 9380.DSS

CANCEL MARK 2

0:36

#2

0:36

#2

DPM 9380.DSS

CANCEL DELETE

0:36

#2

0:36

#2

file permanently. Press the

CANCEL smart

button to cancel the operation and leave the
recording intact.

3 Using the play, forward or rewind functions,

navigate to the beginning of the section to
be deleted. Press the

MARK  smart button.

A cross symbol appears on the screen.

ENGLISH

Delete dictation:
Delete ?

!! ATTENTION !!

OK CANCEL

4.3.2 Delete part of a recording

Follow these steps to delete a section from a
recording:

1 Press the

MENU button while in the stop

position to open the menu.

0:00

#2

DPM 9380.DSS

NEW

2 Press the + or – button to select the Delete

section menu item and press the

OK smart

button.

0:25

#2

DPM 9380.DSS

CANCEL MARK 1

4 Navigate to the second mark position using

playback, forward or rewind. Press the

MARK2 smart button.

The second cross appears.

5 Press the DELETE smart button and the OK

smart button to confirm the deletion of the
marked section, or press the

CANCEL smart

button to exit without deleting.

2

1

19User manual

4.3.3 Delete all dictations

BACK ENTER

Index set
Insert mode
Author

Setup

Language

BACK ENTER

Index set
Insert mode
Author

Setup

Language

BACK ENTER

Device beep
Microphone
Date & time

Delete dictations

Delete all ?

BACK ENTER

Device beep
Microphone
Date & time

Delete dictations

Delete all ?

C Caution

Files marked finished (EOL) are deleted when
the delete-all-dictations function is used.

4 Press the ENTER smart button and the OK

smart button to confirm the deletion, or
press the

CANCEL smart button to exit

without deleting.

Follow these steps to delete all recordings:

1 Press the

MENU button while in the stop

position to open the menu.

0:00

#2

DPM 9380.DSS

NEW

2 Press the + or – button to select the Setup

menu item and press the

ENTER smart

button.

2

1

3 Press the + or – button to select the Delete

dictations menu item and press the

ENTER

smart button.

Delete all:
Yes - delete

!! ATTENTION !!

OK CANCEL

20 User manual

2

1

5 Use more of your Pocket

Memo

5.1 Use Philips SpeechExec software

Philips SpeechExec software can be used for
advanced configuration of the Pocket Memo and
automatic download, conversion and routing of
dictation files.

D Note

For detailed information about SpeechExec
software, refer to the SpeechExec user manual.

5.1.1 Advanced configuration

The Pocket Memo Configuration Wizard is part
of the Philips SpeechExec Dictate software and
guides users through the device configurations
and settings of their Pocket Memo. The wizard
assists users in configuring the time format,
sound feedback, voice-activated recording,
display appearance (standard or advanced display
mode), the recording format, microphone
sensitivity, author names, and file download to
the PC.

1 Connect the Pocket Memo to the PC using

a USB cable.

2 Start Philips SpeechExec Dictate software.
3 Click

4 Click the

Settings > General Settings on the menu

bar of SpeechExec to open the settings
menu and select

Wizard from the list on the left side.

DPM/DT Configuration > DPM

Start Wizard... button to open the

wizard. Follow the on-screen instructions to
customize the Pocket Memo.

5 Click the

and confirm the transfer of the new settings
to the Pocket Memo.

D Note

When the Pocket Memo is connected to the
PC for the first time, Windows detects the new
hardware and automatically installs the required
drivers. When the installation is complete,
Windows may prompt you to restart the PC.

5.1.2 Download recordings to the PC

With USB mass storage support, the Pocket
Memo is automatically displayed as an external
drive when it is connected to the computer. It
can then be accessed easily with any Microsoft
Windows program as a regular drive.
Use Philips SpeechExec software for automatic
download, conversion and routing of files.

1 Make a recording with the Pocket Memo.
2 Start Philips SpeechExec Dictate software.
3 Connect the Pocket Memo to the PC using

the USB cable or the optional USB docking
station.

4 By default, the recordings on the Pocket

Memo will be downloaded automatically to
the PC and moved to the Finished dictations
folder of the worklist.

D Note

How and which files are downloaded after a
Pocket Memo is connected can be configured
in the settings menu of SpeechExec or with the
Configuration Wizard.

Finish button to close the wizard

ENGLISH

21User manual

5.2 Menu settings

To access the Pocket Memo menu:

4 Press the BACK smart button to exit the

menu.

1 Press the

MENU button while stopped to

open the Pocket Memo menu.

0:00

#2

DPM 9380.DSS

NEW

2 Press the + or – button to select the next/

previous menu item.

Delete dictation
Index set
Insert mode
Author

BACK ENTER

3 Press the ENTER smart button or the MENU

button to enter a submenu.

Delete dictation
Index set
Insert mode
Author

BACK ENTER

Delete dictation
Index set
Insert mode
Author

BACK ENTER

5 Press the + or – button to select a function.
6 Press the

selection or the

OK smart button to confirm a

CANCEL smart button to

exit a sub-menu without changing a setting.

5.2.1 Menu list

Press the MENU button

DELETE DICTATION (see page 18)

INDEX SET/CLEAR (see page 24)

INSERT / OVERWRITE MODE (see page 13)

AUTHOR (KEYWORD) (see page 26)

DELETE ALL INDICES (see page 25)

DELETE SECTION (see page 19)

LANGUAGE (see page 10)

RECORD FORMAT (see page 15)

VOICE ACTIVATION (see page 23)

BACKLIGHT (OFF / 8 Sec. / 20 Sec.)

RECORD LAMP ON/OFF

DEVICE BEEP ON/OFF

MICROPHONE SENSITIVITY (see page 16)

DATE & TIME (see page 10)

USB QUICK CHARGE ON /OFF

DELETE ALL DICTATIONS (see page 20)

FORMAT MEMORY (see page 9)

DEVICE FONT (MODERN/CLASSIC)





























SETUP

























LCD CONTRAST





























PLAYBACK VOLUME





MAIN MENUSETUP MENU

22 User manual

BACK ENTER

Language
Record format

Voice activation

Backlight

Off

Language
Record format

Voice activation

Backlight

Off

D Note

BACK ENTER

Index set
Insert mode
Author

Setup

Language

BACK ENTER

Index set
Insert mode
Author

Setup

Language

• Some settings, such as defining author names
or switching to the simple display mode,
are available only through Philips SpeechExec
Dictate. See 5.1.1 Advanced configuration on
page 21 for more information.

• Press and hold the

MENU button for a few

seconds to access additional information
about files, the device, and the memory card.

3 Press the + or – button to select the Voice

activation menu item and press the

ENTER

smart button.

2

ENGLISH

5.3 Use voice-activated recording

Voice-activated recording is a convenience
feature for hands-free recording. When voice­activated recording is enabled, recording will
start when you begin speaking. When you stop
speaking, the Pocket Memo will automatically
pause recording after three seconds of silence,
and resume only when you begin speaking again.

1 Press the

MENU button while in the stop

position to open the menu.

0:00

#2

DPM 9380.DSS

NEW

2 Press the + or – button to select the Setup

menu item and press the

ENTER smart

button.

1

4 Press the + or – button to choose O or

On.

Voice activation:
Off
On

OK CANCEL

Voice activation:
Off
On

OK CANCEL

5 Press the OK smart button to save the

setting or press the

CANCEL smart button

to exit the sub-menu without changing the
setting.

Voice activation:
Off
On

OK CANCEL

6 To start recording, move the slide switch to

the

2

1

REC position and start speaking.

The status LED glows in red (in overwrite mode)
or green (in insert mode) while recording. When
the sound level drops below the threshold sound
level, recording pauses after three seconds and
the status LED flashes.

23User manual

BACK ENTER

Delete dictation

Index set

Insert mode
Author

Delete dictation

Index set

Insert mode

DPM 9380.DSS

0:00

#2

7 Press the + or – button to adjust the

DPM 9380.DSS

0:39

#2

DPM 9380.DSS

0:39

#2

threshold sound level while recording.

8 To stop recording, move the slide switch to

the

STOP position.

5.4 Work with index marks

Index marks can be used to mark certain points
in a recording as points of reference. A point
of reference may be the beginning of a major
section, or a part of the recording that you may
want to revise later or access quickly.

5.4.1 Insert an index mark

1 Play back, fast forward or fast rewind to the

position where the index mark should be
set.

2 Press the

MENU button while in the stop

position to open the menu.

0:00

#2

DPM 9380.DSS

NEW

3 Press the + or – button to select the Index

set menu and press the

OK smart button.

24 User manual

2

1

BACK ENTER

Insert mode
Author
Setup

Delete indices

Delete all ?

BACK ENTER

Insert mode
Author
Setup

Delete indices

Delete all ?

5.4.2 Delete an index mark

BACK ENTER

Delete dictation

Index clear

Insert mode
Author

Delete dictation

Index clear

Insert mode

5.4.3 Delete all index marks

1 Play back, fast forward or fast rewind to the

index mark to be deleted.

2 Press the

MENU button while in the stop

position to open the menu.

0:00

#2

DPM 9380.DSS

NEW

3 Press the + or – button to select the Index

clear menu and press the

OK smart button.

2

1

1 Press the

MENU button while in the stop

position to open the menu.

0:00

#2

DPM 9380.DSS

NEW

2 Press the + or – button to select the Delete

indices menu item and press the

ENTER

smart button.

2

1

3 Press the ENTER smart button and the OK

smart button to confirm the deletion, or
press the

CANCEL smart button to exit

without deleting.

ENGLISH

Delete all:
Yes - delete

!! ATTENTION !!

OK CANCEL

D Note

The Delete Indices menu item is available only if
the current file has at least one index mark.

25User manual

5.5 Assign an author’s name

Insert mode

Author

Setup

DPM 9380

A keyword, such as the author’s name can be
assigned to every recording. The keyword can
be used to identify recordings and automatic file
routing in Philips SpeechExec software.

D Note

Author names must first be set up with Philips
SpeechExec software. See 5.1.1 Advanced

configuration on page 21 for more information.

By default, the keyword category AUTHOR
with the keywords ‘DPM 9380’ and ‘- - -’ (empty
= default) is available on the Pocket Memo.

3 Press the ENTER smart button to display the

list of names.

Insert mode

Author

DPM 9380

Setup
Delete indices

BACK ENTER

4 Press the + or − button to select a name.

To assign an author’s name to a recording:

1 Press the

MENU button while in the stop

position to open the menu.

0:00

#2

DPM 9380.DSS

NEW

2 Press the + or – button to select the Author

menu item.

Insert mode

Author

DPM 9380

Setup
Delete indices

BACK ENTER

Author:
DPM 9380
Peter

Author:
DPM 9380
Peter

- - -

OK CANCEL

- - -

OK CANCEL

5 Press the OK smart button to confirm or

the

CANCEL smart button to exit without

assigning a name.

Author:
DPM 9380
Peter

- - -

OK CANCEL

26 User manual

6 Technical data

Connectivity

• Headphones: 3.5 mm

• Microphone: 3.5 mm

• USB: High-speed USB 2.0

• Docking connector

• Memory card slot

Display

• Type: LCD

• Diagonal screen size: 44 mm/1.7 in.

• Backlight: white

Storage media

• Exchangeable memory card

• Memory card types: Secure Digital (SD),

Secure Digital (SDHC)

• Mass storage class compliant

Audio recording

• Recording formats: Digital speech standard
(DSS)

• Built-in microphone: mono

• Recording modes: QP (DSS/mono), SP (DSS/

mono)

• Bit rate: 13.5, 27 kbps

• Recording time (2 GB card): 349 hours (SP),

170 hours (QP)

• Sample rate: 16 kHz (QP), 12 kHz (SP)

Sound

• Speaker type: built-in round dynamic speaker

• Speaker diameter: 30 mm

• Speaker output power: 200 mW

• Frequency response: 300–7,000 Hz (QP),

300–5,700 Hz (SP) Hz

Convenience

• Professional editing functions

• Multiple language support: 4 languages (EN,

FR, DE, ES)

• 2 smart buttons

• Author ID setting

• Control via slide switch

• File lock

ENGLISH

• One-thumb operation

• Priority setting

• Voice-activated recording

• Automatic software updates

Power

• Battery type: AAA/LR03 Alkaline, Philips AAA
Ni-MH LFH9154

• Number of batteries: 2

• Rechargeable: yes, via USB

• Battery lifetime: up to 23 hours in SP

recording mode

• Batteries included

System requirements

• Processor: Pentium III 1GHz, Pentium IV
recommended

• RAM memory: 512 MB (1 GB recommended)

• Hard disk space: 100 MB for SpeechExec,

250MB for Microsoft .NET

• Headphone output or speakers

• Operating system: Windows 7/Vista/XP

• Free USB port

• DVD-ROM drive

• Sound card

Green specifications

• Compliant to 2002/95/EC (RoHS)

• Lead-free soldered product

Accessories

• SpeechExec Dictate software

• USB cable

• Secure Digital memory card

• Pouch

• Quick start guide

• 2 × AAA batteries

Design and finishing

• Color(s): silver/black

• Material: full metal body

27User manual

28 User manual

Benutzerhandbuch

1 Wichtig 30

2 Ihr Pocket Memo 31

2.1 Produkt-Highlights 31

2.2 Packungsinhalt 31

2.3 Übersicht 32

2.3.1 Bedienungselemente und Anschlüsse 32

2.3.2 Displaysymbole 33

3 Erste Schritte 34

3.1 Einsetzen der Batterien 34

3.2 Aufladen der Batterien 34

3.3 Einsetzen und Auswerfen der
Speicherkarte 35

3.4 Formatieren einer neuen
Speicherkarte 35

3.5 Aktivieren des Pocket Memo 36

3.5.1 Einstellen der Sprache 36

3.5.2 Einstellen von Datum und Uhrzeit 36

3.6 Energiesparmodus 37

4 Verwenden des Pocket Memo 38

4.1 Aufnehmen 38

4.1.1 Erstellen einer neuen Aufnahme 38

4.1.2 Ergänzungen in ein Diktat einfügen 39

4.1.3 Abschließen (Sperren) eines Diktats 40

4.1.4 Ändern des Aufnahmeformats 41

4.1.5 Mikrofonempfindlichkeit einstellen 42

4.2 Wiedergabe 43

4.2.1 Überblick Wiedergabefunktionen 44

4.3 Löschen 44

4.3.1 Löschen eines Diktats 44

4.3.2 Löschen eines Abschnittes innerhalb
eines Diktats 45

4.3.3 Alle Diktate löschen 46

5 Weitergehende Funktionen 47

5.1 Philips SpeechExec verwenden 47

5.1.1 Weitergehende Konfiguration 47

5.1.2 Herunterladen von Aufnahmen auf den
PC 47

5.2 Menüeinstellungen 48

5.2.1 Menüübersicht 48

5.3 Sprachaktivierte Aufnahme 49

5.4 Indexmarkierungen verwenden 51

5.4.1 Einfügen einer Indexmarkierung 51

5.4.2 Löschen einer Indexmarkierung 51

5.4.3 Löschen aller Indexmarkierung 51

5.5 Einen Autornamen zuweisen 52

6 Technische Daten 54

DEUTSCH

29Benutzerhandbuch

1 Wichtig

Philips behält sich das Recht vor, Produkte
jederzeit zu ändern, ohne die Verpflichtung,
frühere Lieferungen entsprechend
nachzubessern.

Die Informationen in diesem Handbuch werden
für den bestimmungsgemäßen Gebrauch des
Systems als angemessen erachtet.Wenn das
Produkt oder seine einzelnen Module oder
Vorgänge für andere Zwecke verwendet werden,
als hier angegeben, ist eine Bestätigung für deren
Richtigkeit und Eignung einzuholen.

Sicherheit

• Das Gerät vor Regen oder Wasser schützen,
um einen Kurzschluss zu vermeiden.

• Das Gerät keiner durch Heizgeräte oder
direkte Sonneneinstrahlung verursachten
starken Hitze aussetzen.

• Darauf achten, dass Kabel nicht gequetscht
werden, vor allem an Steckern und am
Geräteausgang.

• Sichern Sie Ihre Dateien. Philips ist für
Datenverlust nicht haftbar.

Gehörschutz

Halten Sie bei Verwendung der Kopfhörer die
folgenden Richtlinien ein:

• Stellen Sie die Lautstärke moderat ein, und
hören Sie nicht zu lange über Kopfhörer.

• Achten Sie unbedingt darauf, die Lautstärke
nicht höher einzustellen, als es Ihr Gehör
verträgt.

• Stellen Sie die Lautstärke nur so hoch ein,
dass Sie immer noch hören, was um Sie
herum geschieht.

• In möglicherweise gefährlichen Situationen
sollten Sie sehr vorsichtig sein oder die
Nutzung vorübergehend unterbrechen.

• Setzen Sie keine Kopfhörer auf, wenn Sie
mit dem Auto, Fahrrad, Skateboard usw.
unterwegs sind. Sie können dadurch den

Verkehr gefährden und verstossen damit
eventuell gegen gesetzliche Bestimmungen.

Wichtig (bei Modellen mit Kopfhörern):

Philips garantiert die Übereinstimmung der
maximalen Schallleistung seiner Audiogeräte mit
den geltenden Bestimmungen, jedoch nur mit
dem ursprünglichen Modell der im Lieferumfang
enthaltenen Kopfhörer. Wenn diese Kopfhörer
ersetzt werden müssen, sollten Sie bei Ihrem
Händler ein dem Original entsprechendes
Philips-Modell erwerben.

Kleinkinder

Das Gerät und sein Zubehör können Kleinteile
enthalten. Halten Sie diese außerhalb der
Reichweite von kleinen Kindern.

Entsorgung des alten Geräts

• Zur Herstellung des Geräts wurden
hochwertige Materialien und Kompo nenten
verwendet, die recycelt und wiederverwertet
werden können.

• Das durchgestrichene
Mülleimersymbol weist darauf hin,
dass das Gerät der europäischen
Richtlinie 2002/96/EC entspricht.

• Informieren Sie sich über das
Mülltrennungssystem in Ihrer Region für
elektrische und elektronische Geräte.

• Halten Sie sich an die jeweils geltenden
gesetzlichen Vorschriften, und entsorgen
Sie diese Produkte nicht mit dem normalen
Hausmüll. Durch die sachgerechte Entsorgung
alter Geräte werden schädliche Einflüsse auf
Umwelt und Gesundheit vermieden.

• Batterien und Akkus enthalten Substanzen,
die die Umwelt gefährden. Sie müssen daher
an oziellen Sammelstellen abgegeben
werden.

30 Benutzerhandbuch