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User Manual
Dear Customer,
In buying this device you have chosen a quality product made by PHILIPS. Their device fulfils the most varied requirements for private use or in your office and business
everyday.
EN
Your device is delivered with a starter cartridge for a few test pages.
You can assign frequently dialled numbers to speed dial keys or short dialling numbers. These functions help you to call these numbers quickly.
The built-in answering machine (IPF¦555) stores up to 30 minutes of messages. You can record internal and external voice messages (= memos). Using remote message retrieval, you can call new messages from each telephone.
You can send fax messages in different resolutions to one or more recipients. You can also poll faxes.
Select the resolution for text and photo in order to copy documents with your machine. You can also create multiple copies.
You can send SMS messages from your machine if this service is activated for your telephone line (this function is not supported in all countries and networks). Received SMS messages can be managed with the extensive functions of the SMS menu.
We hope you enjoy your machine and its many functions!
About this User Manual
With the installation guide on the following pages, you can start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this user manual.
Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed.
Multiple models of this machine series are described in this user manual. Please note that some functions are only available with specific models.
Symbols Used
Warns about dangers for people, damage to the machine or other objects as well as possible loss of data. Injuries or damage can result from improper handling.
This symbol designates tips that will help you to use your machine more effectively and easily.
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Philips IPF 520 · 525 · 555 |
Installation guide
Packing contents
‚ Device
ƒ Telephone handset (IPF¦525, IPF¦555)
„ Spiral cable for telephone handset (IPF¦525, IPF¦555)
… Paper tray
† Mains cable with plug (country-specific)
‡ Telephone cable with plug (country-specific)
ˆ Ink cartridge (black)
User manual with installation guide (not depicted)
Inserting paper |
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Before you can receive documents or make copies, you |
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must load paper into the machine. Please use only appro- |
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priate paper in standard format A4 (210 × 297 millimetre |
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· preferably 80 g/m2). Follow the specifications in the tech- |
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nical data. |
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Separate the paper sheets by fanning them out, then |
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align them by tapping edge of the stack lightly |
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against a flat surface. This will prevent several sheets |
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of paper from being drawn in all at once. |
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Inserting paper
1 Fold open the paper feed flap towards front until stop.
If one of the parts is missing or damaged, please contact your retailer or our customer service.
Attaching paper tray
Insert the paper tray in the opening provided for it.
2 Insert paper in the paper feeder. You can insert maximum 100 sheets (A4 · 80 g/m2).
3 Close the paper feed flap.
Installation guide |
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Connecting handset
(IPF¦525, IPF¦555)
Plug one end of the spiral cable into the socket on the telephone handset. Put the other end into the socket at the
device bottom marked with ) symbol.
EN
Connecting the Telephone Cord
Connect the telephone cord to the device by inserting it in the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your telephone connection socket.
If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections and additional devices, page 30).
Inserting ink cartridge
1Open the control panel, by lifting and folding it up in the centre. Click the control panel completely in place.
2Open the cartridge compartment by pressing on the upper right corner of the document holder (arrow) and then carefully lifting it backwards. Click the document holder completely in place.
3Remove the cartridge from the packing and remove the protective strips.
Connecting the Power Cord
Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.
Insert the mains cable into the connection located on the rear side of the device. Connect the mains cable to the electrical socket.
Please make certain that the protective strip has been completely removed. Be careful not to touch the nozzles or contacts.
4Insert the cartridge into the holder with the coloured end facing front and the contacts facing down.
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Philips IPF 520 · 525 · 555 |
Only insert the cartridge if the device is connected to the electricity power supply. Otherwise, the cartridge will not be detected.
5 Press the cartridge down until it snaps into place.
6Close the device by folding the document holder down and swivelling the metal bracket upward.
7 Then close the control panel.
Initial installation
After you connect your device to the mains voltage, the initial installation commences.
You can start the initial installation at a later point of |
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time using MENU and 1also |
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You can print the menu overview using MENUand |
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2. |
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Selecting the language
1 Use [ to select the desired display language.
2 Confirm with o.
Selecting the country
Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.
1Use [ to select the country in which you are operating the device.
2 Confirm with o.
Activating the printing head
1Confirm NEW PRINT CART.? using 1 to set the ink level memory to "full“.
2 A test page is printed.
3 Check the print sample for interruptions.
4 If necessary, repeat the printing using 0.
5 You can finish using 1and j.
Entering the date and time
1Press MENU. RECEPT. SET-UP appears on the display.
2 Select using [ FAX SET-UP.
3 Confirm with o.
4 Confirm DATE AND TIME with o.
5 Select using [ SET DATE/TIME.
6 Confirm with o.
7Enter the date (two digits each) e.g. 080608 for 08.06.08.
8 Enter the time, e.g. 1400for 2 pm.
9 Confirm with o.
10 You can exit with j.
Select further settings in step 5 using [
DATE FORMAT - Change the date format
HOUR FORMAT Change the time format (12/24 clock).
If SET DATE/TIME appears in the display, you must adjust the date and time.
1 Press MENU and confirm using o.
2 Enter the date and time with the numeric keys. 3 Confirm with o.
Installation guide |
5 |
Overview
Overview of the menu functions
EN Press MENU to open the function menu. Page through [ menu entries. Confirm the selected function with o. Select further functions using [or o. Press to return to the previous menu level. Press jto close the menu and return to the starting mode.
[ — RECEPT. SET-UP — o
[— RECEPTION MODE — o (IPF¦520)
—[ — AUTOMATIC
—[ — MANUAL
[— RECEPTION MODE — o(IPF¦525, IPF¦555)
—[ — AUTOMATIC
—[ — TAD/FAX
—[ — MANUAL
—[ — PHONE/FAX
[— SILENT RX [— RING VOLUME [— RINGS NUMBER [— BLACK LIST [— PRINT SET-UP
[ — TX FROM MEMORY
[ — PRINT REPORT — o
[— LAST TX REPORT [— CALLER ID LIST [— LAST BROADCAST [— ACTIVITY REPORT
[ — PHONE BOOK
[ — CART. MAINTEN.
[ — FAX SET-UP — o
[— DATE AND TIME — o
—[ — SET DATE/TIME
—[ — DATE FORMAT
—[ — HOUR FORMAT
[— VARIOUS SETT. — o
—[ — ECM
—[ — TX REPORT
—[ — FAX HEADER
—[ — BUZZER VOLUME
—[ — CONTRAST
[— PRINTER PARAM. — o
—[ — REDUCTION
—[ — SURPLUS [— PRINT SET-UP
[ — POLLING RX
[ — INSTALLATION — o [ — STATION NAME
[ — STATION NUMBER
[ — DISTINCT. RING (IPF¦525, IPF¦555)
[— TEL.LINE SETUP — o
—[— LINE TYPE
—[— DIAL MODE (country dependent)
—[— CALLER ID
—[— PBX FLASH
—[— REMOTE CONTROL
—[— FAX/TEL TIMER (IPF¦525, IPF¦555)
—[— LINE MONITOR
[ — LANGUAGE
[ — COUNTRY SET-UP [ — PRINT INSTALL. [ — TECHN. SERVICE
[ — TAD SET-UP (IPF¦555) — o [ — ICM ON SPEAKER
[ — OGM #1
[ — OGM #2
[ — OGM #3
[ — FORWARD MSGS
[ — ANNOUNCE ONLY
[ — ICM REC.TIME [ — SECURITY
[ — TOLL SAVER
[ — PRINT SET-UP
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Philips IPF 520 · 525 · 555 |
Machine Overview
‚ Handset (IPF¦525, IPF¦555)
ƒ Paper tray
„ Document feeder (writing facing up)
… Panel with display
‚ EXT-Socket—Connection socket for additional devices
ƒLINE-Socket—Connection socket for telephone cable
„)Telephone handset socket – Connection socket for
the telephone handset (IPF¦525, IPF¦555)
EN
Overview |
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Panel
m—Calling up the telephone book entries. Select the entries with [ or with the numeric keys
q– Recalling speed dial entries.
EN Green Lamp _—It flashes whenever an SMS message has arrived or when a document is waiting to be retrieved from the fax memory.
Red lamp Æ—If the lamp flashes, please read what is indicated on the display
j– Function abort / abort copying / return to the output mode / delete error message
MENU - call-up menu functions / call-up copy menu (document in the document feeder) / switch to 12 hour clock AM, PM / adjust volume level
u- move the cursor
o– Starting transmission of messages / starting copying
C – Return to the previous menu level / press briefly: deleting individual characters / press and hold: deleting complete input
_ - call-up SMS menu (function is not supported in all countries and networks) / in countries where the SMS function is not supported, start the print out of fax transmission reports using this key (list of the last ten fax messages sent and received).
ß—(IPF¦520): Listening while the connection is established / (IPF¦525, IPF¦555): Dialling with the handset replaced / (IPF¦525, IPF¦555): hands-free
@—Toggling between the list of the last 10 dialled numbers (= redial list), and the list of last 20 callers (= caller list). Confirm using o / insert dialling pause
R - trigger flash function (only if the device is configured as an extension) / (IPF¦525, IPF¦555): Switching between calls (= call toggling)
f x—Setting higher resolution for faxes and copying / switching microphone off for hands-free
Numeric keypad—Inputting digits, characters and special characters
Answering machine keys
(IPF¦555)
ç—Playback of the saved messages/ interrupting during playback
å– Listening to previous message
æ – Listening to next message /listen to message again/in the starting mode, recording a memo.
C—Deleting current message during play-back /press twice, delete all messages
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Philips IPF 520 · 525 · 555 |
General Safety Information
Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet these standards. The device was built exclusively for use in the indicated sales region.
Do not make any changes or settings that are not described in this user manual.
Setting Up the Machine
The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.
The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.
Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.
Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.
The device must have sufficient ventilation and may not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the device can overheat and catch on fire.
In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device.
Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands.
Do not allow liquids to enter into the device. Disconnect the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.
Do not allow children to handle the device without supervision. The packing materials should be kept out of the hands of children.
The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be retained if placed near or on the telephone handset.
Power Supply
Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at EN the setup location.
Use only the power and telephones cables supplied.
Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an emergency, disconnect your device from the power supply by pulling the power plug.
Never touch the power or telephone cable if the insulation is damaged.
Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do not use the device during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol).
Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
In the event of a power failure, your device will not function; saved data is retained.
Repairs
Should disruptions occur, follow the instructions on the display and on the error report.
Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre.
Do not remove the type label from your device; this would void the warranty.
Consumable Materials
Use only original consumable materials. These are available from a specialised retailer or through our order service. Other consumable materials could damage the device or shorten its service life.
Dispose of old consumable materials according to the waste regulations of your country.
General Safety Information |
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Table of Contents |
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Dear Customer, ......................................................... 2 |
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About this User Manual ............................................ |
2 |
EN Installation guide .................................... |
3 |
Packing contents ........................................................ |
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Attaching paper tray .................................................. |
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Inserting paper ........................................................... |
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Connecting handset ................................................... |
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Connecting the Telephone Cord ............................... |
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Connecting the Power Cord ...................................... |
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Inserting ink cartridge ................................................ |
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Initial installation ...................................................... |
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Overview ................................................. |
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Overview of the menu functions ................................ |
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Machine Overview ..................................................... |
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Panel ......................................................................... |
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General Safety Information................... |
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Setting Up the Machine ............................................. |
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Power Supply ............................................................ |
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Repairs ....................................................................... |
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Consumable Materials ............................................... |
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1 Telephone functions ........................ |
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Placing a call to the device ....................................... |
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Hands-Free .............................................................. |
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Secret mode ............................................................. |
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Speed dialling .......................................................... |
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Telephone Book of the Machine .............................. |
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Calling Line Identification (CLIP) ........................... |
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Missed Calls ............................................................ |
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2 Answering Machine ......................... |
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Switching on and off ............................................... |
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Editing the outgoing message .................................. |
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Listening to messages ............................................... |
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Deleting Messages ................................................... |
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Recording Internal Memos ...................................... |
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Setting up Remote Access ........................................ |
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Using remote access ................................................. |
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Remote Control Functions ...................................... |
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Forwarding Messages ............................................... |
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Modifying the Settings ............................................ |
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3 Fax ..................................................... |
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Sending fax .............................................................. |
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Sending fax manually ............................................... |
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Direct inward dialling or selecting sub-address ........ |
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Sending to multiple recipients |
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(= broadcasting) ....................................................... |
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Sending Fax Later .................................................... |
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Fax Reception .......................................................... |
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Polling faxes ............................................................. |
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Selective spam filter ................................................. |
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4 Copier ............................................... |
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Inserting the document ............................................ |
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Copying a Document .............................................. |
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5 SMS ................................................... |
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SMS Requirements .................................................. |
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Sending SMS ........................................................... |
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Sending saved SMS .................................................. |
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Receiving SMS ......................................................... |
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Composing SMS ...................................................... |
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Printing SMSs .......................................................... |
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Deleting SMS .......................................................... |
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Modifying the Settings ............................................. |
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6 Settings............................................. |
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Entering the Date and Time .................................... |
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Selecting the language .............................................. |
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Selecting the Country .............................................. |
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Entering name and fax number ................................ |
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Entering print position ............................................ |
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Setting the contrast .................................................. |
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Setting page adjustment ........................................... |
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Adjusting Volume Level ........................................... |
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Setting the fax switch ............................................... |
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Setting the fax switch ............................................... |
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Printing Lists ........................................................... |
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Starting Initial Installation ....................................... |
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Eavesdropping while connection is established ......... |
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Set up receipt of longer documents .......................... |
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7 Telephone Lines and Additional Devic- |
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Configuring Telephone Lines and Services ............... |
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PABX systems .......................................................... |
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Connecting Additional Devices ................................ |
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Using additional telephones (Easylink) .................... |
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Detecting call signal clock pulse automatically ......... |
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8 Service .............................................. |
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Changing the Ink Cartridge ..................................... |
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Fixing a Paper Jam ................................................... |
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Fixing a Document Jam ........................................... |
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Cleaning .................................................................. |
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Power Cycling .......................................................... |
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Troubleshooting ...................................................... |
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9 Appendix .......................................... |
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Technical Data ........................................................ |
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Guarantee ................................................................ |
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Declaration of Conformity (DoC) ........................... |
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Customer Information ............................................. |
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Philips IPF 520 · 525 · 555 |
1 Telephone functions
For information on how to connect additional telephones and which functions are available to you, please refer the chapter on Telephone Connections and Additional Devices, Page 30.
Placing a call to the device
(IPF¦525, IPF¦555)
No paper must be present in the paper feeder for the telephone function. Otherwise the device switches to fax operation.
Dial the desired number. There are several ways to do this: Then pick up the handset.
You can also lift up the receiver first, then dial a number. The dialling process begins immediately.
Manual Dialling:
Dial the desired number using the numeric keypad.
Telephone book:
1 Press m.
2 Select an entry using [.
Enter the starting letters with the numeric keypad to quickly navigate through the telephone book.
Speed Dialling:
Press and hold (at least two seconds) the desired speed dial key (q).
Redial list:
Press @.
Use ^ to select OUTGOING CALLS. Confirm with o.
Use [to select an entry from the list of the dialled numbers.
Confirm with o.
Caller List:
Press @.
Use ` to select INCOMING CALLS. Confirm with o.
Use the [to select an entry from the list of callers. Confirm with o.
For this function to work, the caller line identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.
Hands-Free
(IPF¦525, IPF¦555)
1Pressß to dial without lifting up the handset. You will hear a dial tone from the loudspeaker.
2Enter the desired number using the numeric keypad or dial a saved entry. The dialling process begins immediately. Any incorrectly entered numbers can no longer be changed now.
Adjust the volume with MENU.
Secret mode
(IPF¦525, IPF¦555)
You can put the handset on mute, if you want to speak to |
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someone without letting the caller hear the conversation. |
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1During a call, press ê. Your caller cannot hear anymore. LINE ON HOLD appears on the display.
2 Press êagain to continue with the call.
Speed dialling
You can assign the speed dial buttons to frequently dialled telephone numbers. You can load these telephone numbers quickly with the speed dial buttons.
Assigning speed dial entry
1Press MENU. RECEPT. SET-UP appears on the display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Confirm NEW NUMBER with o.
5Enter 01 – 04 as a position for the speed dial buttons (q) with the numeric keys. The position must always be a two digit number.
If you select a position that is already assigned, a message appears on the display.
6 Confirm with o.
7 Enter the telephone numbers.
8 Confirm with o.
9 Enter the name.
10 Confirm with o.
11 Select a ring tone using [.
12 Confirm with o.
13 Using [ select if would like to save further entries or exit the function.
14 Confirm with o.
Deleting a speed dial entry
1Press MENU. RECEPT. SET-UP appears on the display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Using [ select DELETE.
5 Confirm with o.
6Using [ select the entry which you would like to delete.
Speed dial entries are only saved in positions 01 to 04.
7 Confirm with o.
8 Using [ select YES.
9 Confirm with o.
Telephone functions |
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Telephone Book of the Machine
You can store up to 100 entries in the telephone book of your device. You can assign various ring tones to the entries. Follow the specifications in the technical data.
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You can move the cursor using u. Use C to de- |
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lete individual characters. Press jto close the menu |
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and return to the starting mode. |
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Saving entry
1Press MENU. RECEPT. SET-UP appears on the display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Confirm NEW NUMBER with o.
5Enter the position of the entry using the numeric keys. The position must always be a two digit number.
6 Confirm with o.
If you select a position that is already assigned, a message appears on the display. If necessary, print out the telephone book in order to receive an overview of the positions that are still available.
7 Enter the telephone numbers.
8 Confirm with o.
9Enter the name. You can enter characters using the numeric keys (see button labels). Enter special characters using * or #. Press the respective button several times until the character or special character appears on the display.
10 Confirm with o.
11 Select a ring tone using [.
12 Confirm with o. The entry is saved.
Save e-mail address
You can also save an e-mail address to which SMS messages can be sent.
1Press MENU. RECEPT. SET-UP appears on the display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Using [select NEW ADDRESS.
5 Confirm with o.
6Enter the position of the entry using the numeric keys. The position must always be a two digit number.
7 Confirm with o.
8 Enter the e-mail address.
Please note that e-mail addresses cannot contain a space.
9 Confirm with o.
10 Enter the name.
11 Confirm with o. The entry is saved.
Edit Entry
1Press MENU. RECEPT. SET-UP appears on the display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Using [ select MODIFY.
5 Confirm with o.
6 Using [select the entry which you would like to edit.
Enter the initial letters with the numeric keys to quickly navigate through the telephone book.
7 Confirm with o.
8 Edit the number.
9 Confirm with o.
10 Edit the name.
11 Confirm with o.
12 Select a ring tone using [.
13 Confirm with o. The changed entry is saved.
Deleting an Entry
1Press MENU. RECEPT. SET-UP appears on the display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Using [ select DELETE.
5 Confirm with o.
6Using [ select the entry which you would like to delete.
Enter the initial letters with the numeric keys to quickly navigate through the telephone book.
7 Confirm with o.
8 Using [ select YES.
9 Confirm with o.
Calling Line Identification (CLIP)
The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller Line Identification may be associated with a fee.
If the caller line identification does not work even though the function is activated for your telephone connection, check if you have set the correct country.
The number and name will not be shown if the caller suppresses his number.
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Philips IPF 520 · 525 · 555 |
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