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Overview
Display symbols
FINE f / PHOTO F indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the two symbols is visible, the standard resolution is selected. To change the resolution press FINE/PHOTO.
h appears when faxes are stored in memory.
E displays the ink level of the cartridge.
I appears when you receive another call while using the device or you receive a call in your absence (not available in all countries).
S/M/U Three symbols on the display indicate the current settings. You can choose the mode desired with the U key.
mains cable with plug
wire holder paper tray paper feed flap
document guides
operation panel
card for speed-dial numbers handset
Controls
w press twice briefly: to print operating instructions for the most important functions with references to additional help pages; press and hold (for two seconds): to start the automatic installation of your fax machine / printout of Easy Install
u to select options / to adjust the volume / to move the cursor on the display
MENU/OK to call up functions / to confirm entries
U to select different operation modes. Press briefly: choose between S and M; press and hold (two seconds): operating mode U on/off
display lamp
m press briefly: to call up a name entry; press and hold (two seconds): to store a telephone number
SPEED DIAL keys A–G: press briefly: to select a phone number quickly; press and hold (two seconds): to store a telephone number
COPY press briefly: copy a document; press and hold (two seconds): multiple copies
START press briefly: to start the fax transmission; press and hold (two seconds): polling
FINE f / PHOTO F to select a higher resolution when copying or sending (for text and graphics – f, for photographs – F)
STOP to stop procedures / to eject documents
C to delete
PP press briefly: to repeat the last five numbers you have dialled; press and hold (two seconds): to browse the list of callers
R press briefly: for special functions, e.g. for the use with a private branch exchange and for using various functions provided by your service provider (call waiting etc.); press and hold (two seconds): to insert a dialling pause between two figures
l for dialling without lifting the handset
Safety instructions
Please read all warning notices and instructions and follow them precisely.
The fax machine must stand securely on a smooth, flat, horizontal surface (no soft surface such as carpets etc.). Make sure that your fax machine is stable and rests squarely on the supporting surface. Any fall can cause severe damage to the fax machine and/or injury to people, especially small children.
Because the document exit is at the front of the machine, this area should be kept unobstructed.
Avoid exposure to direct sunlight (the cartridge is heat-sensi- tive) and close proximity with heaters, radios and TV sets, air conditioning vents, dust, water and chemicals—is not advised.
Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes, cupboards, cabinets etc. Never cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.
Never touch uninsulated or telephone or power cables with damaged insulation, unless the telephone cable is disconnected from the telephone line and/or the power cable is disconnected from the power line.
Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid conditions. Never touch the power plug, connection to the mains or telephone socket with wet hands.
Place the fax machine on a flat surface and ensure a minimum clearance of 10 cm between the fax machine and other machines and objects.
If you would like to use a cordless phone, there should be a distance of at least 15 cm in between the fax machine and the base station, otherwise you may hear acoustic interference in your handset.
Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine).
Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine.
Never use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.).
Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.
If the display breaks, a mildly corrosive liquid may leak out. Avoid contact with skin and eyes.
In case of any damage caused to the housing of your fax machine in particular to power cables please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service personnel.
Your fax machine has been tested in conformity with standards EN 60950 and IEC 60950 respectively, and may only be operated with telephone systems and power equipment which meet these standards.
Never expose your fax machine to rain or any other form of moisture, in order to prevent the risk of electric shock or fire.
In a thunderstorm, disconnect the fax machine from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device.
Neither telephone nor fax will operate during power failure.
Your fax machine was built for exclusive use in the country of purchase. It complies with the local network specifications.
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Installation ......................... |
6 |
Packaging .................................................................................... |
6 |
Connection ................................................................................. |
6 |
Insert cartridge ........................................................................... |
7 |
Load paper .................................................................................. |
8 |
Removing paper ......................................................................... |
8 |
Additional devices...................................................................... |
8 |
Easy Install .................................................................................. |
9 |
ISDN connection ...................................................................... |
9 |
Private branch exchange ........................................................... |
9 |
Computer connection * .......................................................... |
10 |
Basic settings ................... |
11 |
Help function ........................................................................... |
11 |
Time and date ........................................................................... |
11 |
Your number ............................................................................ |
11 |
Your name ................................................................................. |
11 |
Correction ................................................................................. |
11 |
Display language ...................................................................... |
11 |
Ring signal type ........................................................................ |
11 |
Volume ...................................................................................... |
12 |
Contrast ..................................................................................... |
12 |
Fax switch ................................................................................. |
12 |
Answering machine ................................................................. |
13 |
Telephone ........................ |
14 |
Making a call ............................................................................. |
14 |
Redial ......................................................................................... |
14 |
Speed dial A–G ........................................................................ |
14 |
Telephone book m ................................................................ |
14 |
Group ........................................................................................ |
15 |
Calling line identification ........................................................ |
15 |
Contents
Fax .................................... |
16 |
Feeding documents in ............................................................. |
16 |
Sending faxes ............................................................................ |
16 |
Fax reception ............................................................................ |
16 |
Broadcast................................................................................... |
16 |
Image quality ............................................................................ |
17 |
Transmission and error reports ............................................. |
17 |
Transmission speed ................................................................. |
17 |
Size compression ..................................................................... |
17 |
Fax journal ................................................................................ |
17 |
Polled reception ....................................................................... |
17 |
Polling send............................................................................... |
18 |
Send later ................................................................................... |
18 |
Copy—scan—print .......... |
19 |
Copy ........................................................................................... |
19 |
Scan * ......................................................................................... |
19 |
Colour printing *...................................................................... |
20 |
Hints and Tips.................. |
21 |
Delivery service ........................................................................ |
21 |
Paper jam .................................................................................. |
21 |
Document jam.......................................................................... |
21 |
Changing the cartridge ............................................................ |
21 |
Easylink ..................................................................................... |
22 |
Service code .............................................................................. |
22 |
Care and maintainance ............................................................ |
22 |
New cartridge ........................................................................... |
23 |
Troubleshooting ....................................................................... |
24 |
Appendix.......................... |
27 |
Functions .................................................................................. |
27 |
Technical data ........................................................................... |
27 |
Glossary .................................................................................... |
28 |
Guarantee .................................................................................. |
29 |
Declaration of conformity ..................................................... |
30 |
Index................................. |
31 |
*only for machines with a PC interface
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Installation
Packaging
The following items are included in the packaging:
ink cartridge
(black)
installation guide
user manual
paper tray
handset
spiral cable for handset
fax machine
mains cable with plug |
telephone cable with plug |
card for names and numbers
CD-ROM for connection to the PC (only for machines with a PC interface)
Connection
Please read all warning notices and instructions and follow them precisely.
Telephone socket
Connect the telephone cable to the fax machine by inserting it in the socket on the bottom of the machine identified with LINE. Insert the cable in the groove provided.
In the UK
For all other countries
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Handset
Insert one end of the spiral cable into the socket of the handset and the other end of the spiral cable into the socket identified with a handset symbol, on the bottom of the machine, and press it into the specially provided cable groove.
Power supply
Insert cartridge
Before you can receive or copy documents, there has to be an ink cartridge in your fax machine. For this reason a free cartridge for a number of test pages has been included with your mache.
If the cartridge is empty or if there is no cartridge in the fax machine, the red indicator light vflashes and the display shows: CARTRIDGE EMPTY
Follow the instructions on the cartridge box.
1Open the operation panel by lifting it in the middle. When you hear a soft click, the panel is engaged.
2 Fold back the wire holder.
3Open the cartridge compartment by pressing the upper right corner of the document holder (symbol) and carefully tilt back.
4Take the ink cartridge out of its packaging and pull off the protective strip.
vBe careful not to touch the nozzle and the contacts.
5Insert the cartridge with the coloured end forwards and the contacts downwards in the holder. If it has been inserted correctly, you will hear a click and the rod in the centre snaps home.
6Close the machine by bringing the document holder forward. Then close the operation panel.
7The display will show CARTR. NEW: YES. Confirm with OK.
DPlease use only original PHILIPS cartridges. You can order cartridges from PHILIPS directly (see chapter Hints and tips / Delivery service).
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Load paper
Please use only paper which is specifically intended for use with ink cartridge printers (standard format: A4 210×297 mm, 80 g/m²). Follow the instructions of the manufacturer.
vNever load paper while the fax machine is printing! Do not use paper that has already been printed on one side! This could lead to a paper jam.
1Insert the paper tray in the slots provided behind the paper feed mechanism.
Removing paper
To remove the paper (e.g. in case of a paper jam), open the paper feed flap and carefully pull out the paper. Close the flap again.
2To prevent several sheets being drawn into the machine at once, first fan out the paper to separate the sheets and then straighten the stack on a flat surface before inserting it into the paper feed.
3Pull the paper feed flap fully forward until it stops. Insert several sheets of A4 paper up to the end-stop in the paper feed mechanism (max. 100 sheets). Close the paper feed flap.
Additional devices
In addition to your fax machine, you can also connect other devices, such as additional telephones, call-fee indicators, answering machines or modems to a single telephone line. For UK: As long as the Ringer Equivalent Number (REN value) on the line doesn’t exceed 4. The REN value of this fax is 1.
If you intend using special auxiliary devices with your fax machine, please contact your dealer.
If you wish to receive faxes via modem, you must set your fax machine to MANUAl RECEPTION.
Same socket
(not in all countries)
You can connect additional devices to the same telephone socket. Make sure the fax machine is the first device connected to the line.
Connecting additional devices to the same socket ensures you the optimal functionality of your active fax switch (e.g. call transfer). Your fax machine can control the additional devices.
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Separate sockets
(not in all countries)
You can connect additional devices to separate sockets on the same line even if they are in different rooms.
Please note: If you connect additional devices to separate sockets (e.g. in separate rooms) your intelligent fax switch cannot control them (which means that your fax machine behaves like any ordinary fax machine). For this reason e.g. call transfer is not possible. Therefore we recommend you to connect your additional devices to the same socket.
Easy Install
Using EASY INSTALL your fax machine will be configured according to your local conditions.
1Press w for at least two seconds. Your fax machine will print one page. Pull out the page firmly and follow the instructions.
2Your fax machine will then guide you on the display through the first settings such as your fax number and your name.
3Afterwards you need to enter the current time and date. Use the dial pad to enter the correct time and date. Confirm with OK.
ISDN connection
Your fax machine is not an ISDN fax (group 4), but an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue) adapter or an ISDN connection for analogue devices. For further information please refer to your ISDN instructions.
Private branch
exchange
Private branch exchange systems are very common in large companies. ISDN connections are private branch exchanges and are used very often in private households. To get a connection from a private branch exchange to the public network you have to dial a key to obtain the outside line.
1Select function 15 by pressing MENU and then entering the digits 15. Press OK.
2You can switch on the PABX operation using u.
PABX:YES PABX: NO
3Then press OK.
4Now enter the key that has to be pressed to obtain an outside line.
This outside line access code must be obtained from the manufacturer. This is either 0, R (in some systems also described as FLASH) or a number key.
5Press OK.
6Use u to select check: yes and press OK.
Your machine will then check that the outside line can be obtained. If the check is successful, briefly appears: TEST OK
If the check is successful, briefly appears: TEST NOT OK
You will be asked to repeat the entry. Change the outside line access code. If you have entered the correct code but the display nevertheless reads TEST NOT OK then delete the code by pressing C.
DIn case your PABX requires R to obtain an outside line but it is still not possible to get through to the line, your system might not be according to the most recent regulations. Therefore some technical settings have to be changed on your fax machine. Please refer to your Fax Call Centre (you will find the telephone number on the back cover).
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Computer
connection
(only for fax machines with a PC interface)
In order to be able to use your fax machine as a printer and scanner in conjunction with your computer, you must connect it to the computer and install the software provided with the fax machine. This includes comprehensive on-line documentation.
Requirements
ForWindows® 98:
Pentium® 133 MHz or higher, at least 32 MB RAM
For Windows® ME:
Pentium® 166 MHz or higher, at least 32 MB RAM
For Windows® NT, 2000 or XP:
Pentium® II or higher, at least 64 MB RAM
VGA screen
parallel port: IEEE 1284 ECP
DPlease use only printer cables which are complying to the norm IEEE 1284 and must not be longer than 2 m.
DFor installation, you will need about 20 MB free memory on the hard disk.
Connection
1Make sure that the fax machine and the computer are both unplugged from the power supply.
2Remove the socket cover for the printer cable.
3Insert the printer cable provided with the fax machine to the corresponding sockets of the computer and of the fax machine.
4Reconnect the fax machine to the mains and switch on the computer.
Software installation
1Close down all programs on the computer.
2Insert the installation CD provided with the fax machine.
3Start the program “setup.exe” on the installation CD. Follow the instructions on the screen.
4Once this is complete, re-start the computer.
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