PHILIPS Faxjet 325 User Manual
Overview
mains cable with plug
wire holder
paper tray
paper feed flap
document guides
Display symbols
FINE f / PHOTO F indicates whether you are send-
ing or copying with a higher picture quality or with
grey tones. If neither of the two symbols is visible, the
standard resolution is selected. To change the resolution press FINE/PHOTO.
h appears when faxes are stored in memory.
operation panel
card for speed-dial numbers
handset
E displays the ink level of the cartridge.
I appears when you receive another call while using
the device or you receive a call in your absence (not
available in all countries).
S/M/U Three symbols on the display indicate the
current settings. You can choose the mode desired with
the U key.
Controls
w press twice briefly: to print operating instructions for the
most important functions with references to additional help
pages; press and hold (for two seconds): to start the automatic
installation of your fax machine / printout of Easy Install
u to select options / to adjust the volume / to move the
cursor on the display
MENU/OK to call up functions / to confirm entries
U to select different operation modes. Press briefly: choose
between S and M; press and hold (two seconds): operating
mode U on/off
display lamp
m press briefly: to call up a name
entry; press and hold (two seconds): to store a telephone number
SPEED DIAL keys A–G: press
briefly: to select a phone number
quickly; press and hold (two seconds): to store a telephone number
COPY press briefly: copy a document; press and hold (two seconds): multiple copies
START press briefly: to start the fax
transmission; press and hold (two seconds): polling
FINE f / PHOTO F to select a
higher resolution when copying or
sending (for text and graphics –
f, for photographs – F)
STOP to stop procedures / to eject
documents
C to delete
PP press briefly: to repeat the last
five numbers you have dialled;
press and hold (two seconds): to
browse the list of callers
R press briefly: for special functions, e.g. for the use with a private branch exchange and for using various functions provided by
your service provider (call waiting
etc.); press and hold (two seconds):
to insert a dialling pause between
two figures
l for dialling without lifting the
handset
Safety instructions
Please read all warning notices and instructions and follow
them precisely.
The fax machine must stand securely on a smooth, flat, horizontal surface (no soft surface such as carpets etc.). Make
sure that your fax machine is stable and rests squarely on the
supporting surface. Any fall can cause severe damage to the
fax machine and/or injury to people, especially small children.
Because the document exit is at the front of the machine, this
area should be kept unobstructed.
Avoid exposure to direct sunlight (the cartridge is heat-sensitive) and close proximity with heaters, radios and TV sets, air
conditioning vents, dust, water and chemicals—is not advised.
Make sure that air circulates freely around the fax machine.
Do not operate the fax machine in closed boxes, cupboards,
cabinets etc. Never cover the fax machine (tablecloths, paper,
folders etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to
the danger of overheating and subsequent fire.
Do not allow any liquid to enter the fax machine. Otherwise
there is a risk of electric shock or other injury to people and
severe damage to the fax machine. If any liquid does enter the
fax machine, immediately remove the power plug and have
the fax machine professionally inspected.
If the display breaks, a mildly corrosive liquid may leak out.
Avoid contact with skin and eyes.
In case of any damage caused to the housing of your fax
machine in particular to power cables please remove the mains
plug and call your service repair centre. The housing of your
fax machine may only be opened by authorised service personnel.
Your fax machine has been tested in conformity with standards EN 60950 and IEC 60950 respectively, and may only be
operated with telephone systems and power equipment which
meet these standards.
Never expose your fax machine to rain or any other form of
moisture, in order to prevent the risk of electric shock or fire.
In a thunderstorm, disconnect the fax machine from both the
mains and the telephone line. If you are unable to disconnect
the fax machine, do not use it and do not telephone due to the
danger of lightning strike and/or damage to the device.
Neither telephone nor fax will operate during power failure.
Your fax machine was built for exclusive use in the country of
purchase. It complies with the local network specifications.
Never touch uninsulated or telephone or power cables with
damaged insulation, unless the telephone cable is disconnected
from the telephone line and/or the power cable is disconnected from the power line.
Never connect the telephone in damp rooms unless the wall
sockets are specially designed for humid conditions. Never
touch the power plug, connection to the mains or telephone
socket with wet hands.
Place the fax machine on a flat surface and ensure a minimum
clearance of 10 cm between the fax machine and other machines and objects.
If you would like to use a cordless phone, there should be a
distance of at least 15 cm in between the fax machine and the
base station, otherwise you may hear acoustic interference in
your handset.
Ensure safe cable laying (danger of stumbling, damage to the
cable or the fax machine).
Disconnect the fax machine from the mains and telephone
line before cleaning the surface of the machine.
Never use liquid or gaseous cleaning agents (sprays, scouring
agents, polishes etc.).
4
Contents
Installation ......................... 6
Packaging .................................................................................... 6
Connection ................................................................................. 6
Insert cartridge ........................................................................... 7
Load paper .................................................................................. 8
Removing paper ......................................................................... 8
Additional devices...................................................................... 8
Easy Install.................................................................................. 9
ISDN connection ...................................................................... 9
Private branch exchange ........................................................... 9
Computer connection * .......................................................... 10
Basic settings ................... 11
Help function ........................................................................... 11
Time and date ........................................................................... 11
Your number ............................................................................ 11
Your name ................................................................................. 11
Correction ................................................................................. 11
Display language ...................................................................... 11
Ring signal type ........................................................................ 11
Volume ...................................................................................... 12
Contrast ..................................................................................... 12
Fax switch ................................................................................. 12
Answering machine ................................................................. 13
Telephone ........................ 14
Making a call ............................................................................. 14
Redial ......................................................................................... 14
Speed dial A–G ........................................................................ 14
Telephone book m ................................................................ 14
Group ........................................................................................ 15
Calling line identification ........................................................ 15
Fax .................................... 16
Feeding documents in ............................................................. 16
Sending faxes ............................................................................ 16
Fax reception ............................................................................ 16
Broadcast................................................................................... 16
Image quality ............................................................................ 17
Transmission and error reports ............................................. 17
Transmission speed ................................................................. 17
Size compression ..................................................................... 17
Fax journal ................................................................................ 17
Polled reception ....................................................................... 17
Polling send............................................................................... 18
Send later................................................................................... 18
Copy—scan—print.......... 19
Copy........................................................................................... 19
Scan * ......................................................................................... 19
Colour printing *...................................................................... 20
Hints and Tips.................. 21
Delivery service ........................................................................ 21
Paper jam .................................................................................. 21
Document jam.......................................................................... 21
Changing the cartridge ............................................................ 21
Easylink ..................................................................................... 22
Service code .............................................................................. 22
Care and maintainance ............................................................ 22
New cartridge ........................................................................... 23
Troubleshooting....................................................................... 24
Appendix.......................... 27
Functions .................................................................................. 27
Technical data ........................................................................... 27
Glossary .................................................................................... 28
Guarantee.................................................................................. 29
Declaration of conformity ..................................................... 30
Index................................. 31
*only for machines with a PC interface
5
Installation
Packaging
The following items are included in the packaging:
ink cartridge
installation guide
user manual
handset
spiral cable
for handset
fax machine
(black)
paper tray
Connection
Please read all warning notices and instructions and follow
them precisely.
Telephone socket
Connect the telephone cable to the fax machine by inserting it
in the socket on the bottom of the machine identified with
LINE. Insert the cable in the groove provided.
In the UK
telephone cable with plug mains cable with plug
card for names and numbers
CD-ROM for connection to the PC
(only for machines with a PC interface)
For all other countries
6
Handset
Insert one end of the spiral cable into the socket of the handset and the other end of the spiral cable into the socket identified with a handset symbol, on the bottom of the machine,
and press it into the specially provided cable groove.
2 Fold back the wire holder.
3 Open the cartridge compartment by pressing the upper
right corner of the document holder (symbol) and carefully tilt back.
Power supply
Insert cartridge
Before you can receive or copy documents, there has to be an
ink cartridge in your fax machine. For this reason a free cartridge for a number of test pages has been included with your
mache.
If the cartridge is empty or if there is no cartridge in the fax
machine, the red indicator light v flashes and the display
shows: CARTRIDGE EMPTY
Follow the instructions on the cartridge box.
1 Open the operation panel by lifting it in the middle. When
you hear a soft click, the panel is engaged.
4 Take the ink cartridge out of its packaging and pull off
the protective strip.
v Be careful not to touch the nozzle and the con-
tacts.
5 Insert the cartridge with the coloured end forwards and
the contacts downwards in the holder. If it has been inserted correctly, you will hear a click and the rod in the
centre snaps home.
6 Close the machine by bringing the document holder for-
ward. Then close the operation panel.
7 The display will show CARTR. NEW: YES.
Confirm with OK.
D Please use only original PHILIPS cartridges. You can or-
der cartridges from PHILIPS directly (see chapter Hints
and tips / Delivery service).
7
Load paper
Removing paper
Please use only paper which is specifically intended for use
with ink cartridge printers (standard format: A4 210×297 mm,
80 g/m²). Follow the instructions of the manufacturer.
v Never load paper while the fax machine is print-
ing! Do not use paper that has already been
printed on one side! This could lead to a paper
jam.
1 Insert the paper tray in the slots provided behind
the paper feed mechanism.
2 To prevent several sheets being drawn into the
machine at once, first fan out the paper to separate
the sheets and then straighten the stack on a flat
surface before inserting it into the paper feed.
To remove the paper (e.g. in case of a paper jam), open the
paper feed flap and carefully pull out the paper. Close the flap
again.
Additional devices
In addition to your fax machine, you can also connect other
devices, such as additional telephones, call-fee indicators, answering machines or modems to a single telephone line. For
UK: As long as the Ringer Equivalent Number (REN value)
on the line doesn’t exceed 4. The REN value of this fax is 1.
If you intend using special auxiliary devices with your fax machine, please contact your dealer.
If you wish to receive faxes via modem, you must set your fax
machine to MANUAl RECEPTION.
3 Pull the paper feed flap fully forward until it stops.
Insert several sheets of A4 paper up to the end-stop
in the paper feed mechanism (max. 100 sheets).
Close the paper feed flap.
Same socket
(not in all countries)
You can connect additional devices to the same telephone
socket. Make sure the fax machine is the first device connected
to the line.
Connecting additional devices to the same socket ensures you
the optimal functionality of your active fax switch (e.g. call
transfer). Your fax machine can control the additional devices.
8
Separate sockets
(not in all countries)
You can connect additional devices to separate sockets on the
same line even if they are in different rooms.
Please note: If you connect additional devices to separate sockets (e.g. in separate rooms) your intelligent fax switch cannot
control them (which means that your fax machine behaves
like any ordinary fax machine). For this reason e.g. call transfer is not possible. Therefore we recommend you to connect
your additional devices to the same socket.
ISDN connection
Your fax machine is not an ISDN fax (group 4), but an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue)
adapter or an ISDN connection for analogue devices. For further information please refer to your ISDN instructions.
Private branch exchange
Private branch exchange systems are very common in large
companies. ISDN connections are private branch exchanges
and are used very often in private households. To get a connection from a private branch exchange to the public network
you have to dial a key to obtain the outside line.
1 Select function 15 by pressing MENU and then entering
the digits 15. Press OK.
2 You can switch on the PABX operation using u.
PABX:YES
Easy Install
Using EASY INSTALL your fax machine will be configured
according to your local conditions.
1 Press w for at least two seconds. Your fax machine will
print one page. Pull out the page firmly and follow the
instructions.
2 Your fax machine will then guide you on the display through
the first settings such as your fax number and your name.
3 Afterwards you need to enter the current time and date.
Use the dial pad to enter the correct time and date. Confirm with OK.
PABX: NO
3 Then press OK.
4 Now enter the key that has to be pressed to obtain an
outside line.
This outside line access code must be obtained from the manufacturer. This is either 0,
as FLASH) or a number key.
5 Press OK.
6 Use u to select check: yes and press OK.
Your machine will then check that the outside line can be obtained. If the check is successful, briefly appears: TEST OK
If the check is successful, briefly appears: TEST NOT OK
You will be asked to repeat the entry. Change the outside line
access code. If you have entered the correct code but the display nevertheless reads TEST NOT OK then delete the code
by pressing C.
D In case your PABX requires
but it is still not possible to get through to the line, your
system might not be according to the most recent regulations. Therefore some technical settings have to be changed
on your fax machine. Please refer to your Fax Call Centre
(you will find the telephone number on the back cover).
RR
R (in some systems also described
RR
RR
R to obtain an outside line
RR
9
Computer
connection
(only for fax machines with a PC interface)
In order to be able to use your fax machine as a printer and
scanner in conjunction with your computer, you must connect it to the computer and install the software provided with
the fax machine. This includes comprehensive on-line documentation.
Requirements
For Windows® 98:
Pentium® 133 MHz or higher, at least 32 MB RAM
For Windows® ME:
Pentium® 166 MHz or higher, at least 32 MB RAM
3 Insert the printer cable provided with the fax machine to
the corresponding sockets of the computer and of the fax
machine.
4 Reconnect the fax machine to the mains and switch on the
computer.
Software installation
For Windows® NT, 2000 or XP:
Pentium® II or higher, at least 64 MB RAM
VGA screen
parallel port: IEEE 1284 ECP
D Please use only printer cables which are complying to the
norm IEEE 1284 and must not be longer than 2 m.
D For installation, you will need about 20 MB free memory
on the hard disk.
Connection
1 Make sure that the fax machine and the computer are both
unplugged from the power supply.
2 Remove the socket cover for the printer cable.
1 Close down all programs on the computer.
2 Insert the installation CD provided with the fax machine.
3 Start the program “setup.exe” on the installation CD. Fol-
low the instructions on the screen.
4 Once this is complete, re-start the computer.
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