Philips DPM 9400 User Manual

DPM 9400

User Manual

DPM 9400 - User Manual

VERSION

DPM 9400 - 05/2005 (English)

© 2003 - 2005 Philips Austria GmbH, PSP - Dictation Systems. All rights reserved. Reproduction in whole or in part is prohibited without the written consent of the copyright owner. Information in this manual is subject to change without notice.

TRADEMARKS

Pocket Memo Microsoft Corporation. All other names are trademarks, registered trademarks or service marks of their respective owners.

DISCLAIMER AND NOTICES

Philips has carried out extensive testing with most popular configurations. However, since PC add-ons and device drivers change very rapidly, we are unable to guarantee conflict-free operation.

The CE mark confirms that the device corresponds to the relevant guidelines of the European Union. The cardboard used for packaging can be recycled. This electronic facility contains recyclable material.

Technical changes and errors excepted.

Please note that not all accessories mentioned in this manual are necessarily part of the package contents. Descriptions of accessories, such as memory cards, additional microphones or the Foot Control, are for

information only and do not require Philips to deliver any of these accessories with DPM 9400.

is a registered trademark of Philips. Windows 2000 and Windows XP are registered trademarks of

Declaration of Conformity

Tested to comply with FCC standards. For home or office use.

Model number: DPM 9400

Trade name: Philips Digital Pocket Memo

Responsible party: Philips Speech Processing - Dictation Systems

Address: 64 Perimeter Center East, Fifth Floor, Atlanta,

GA 30346, USA

Telephone number: +1 770 821 2400

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference.

2. This device must accept any interference received, including interference that may cause undesired operation.

Table of Contents

DPM 9400 - User Manual

Chapter 1: Introduction............................................................................................. ......................... 1

DPM features......................................................................................................................................................... 1

Package contents .................................................................................................................................................. 1

Chapter 2: Introducing the DPM............... .... ..... ......... ..... .... ..... ......... ..... .... ..... ......... .... ..... ..... ........... 2

DPM graphic.......................................................................................................................................................... 2

LCD display ........................................................................................................................................................... 3

Batteries ................................................................................................................................................................ 4

Recharging the batteries ................................................................................................................................. 4

Chapter 3: Getting Started..................................... ................................................... ......................... 5

Activating the DPM................................................................................................................................................ 5

Memory card.......................................................................................................................................................... 5

Formatting the memory card ........................................................................................................................... 5

Full memory card ............................................................................................................................................. 6

Start screen ........................................................................................................................................................... 6

Display appearance............................................................................................................................................... 7

DPM menu............................................................................................................................................................. 7

Accessing the DPM menu ............................................................................................................................... 7

User-defined labels.......................................................................................................................................... 8

Assigning Keywords ........................................................................................................................................ 8

Setting the date and time (DPM 9400/00)....................................................................................................... 8

Setting the date and time (DPM 9400/52)....................................................................................................... 9

Setting the recording format ............................................................................................................................ 9

DPM device beep .......................................................................................................................................... 10

Setting the microphone sensitivity................................................................................................................. 10

Voice-activated recording .............................................................................................................................. 10

Backlight on/off .............................................................................................................................................. 10

Changing the contrast ................................................................................................................................... 11

Displaying the recording time ........................................................................................................................ 11

Reformatting the memory card...................................................................................................................... 11

Power Save mode ............................................................................................................................................... 11

Chapter 4: Basic Operations......................................................... ..... ..... .... ..... ......... .... ..... .... .......... 12

Recording - DPM 9400/00................................................................................................................................... 12

Recording - DPM 9400/52................................................................................................................................... 13

Finishing a dictation (EOL and Priority) .............................................................................................................. 13

Recording mode (Insert/Overwrite) ..................................................................................................................... 14

Playback .............................................................................................................................................................. 14

Adjusting the volume ..................................................................................................................................... 14

Fast Forward and Fast Rewind ........................................................................................................................... 15

DPM 9400/00................................................................................................................................................. 15

DPM 9400/52................................................................................................................................................. 15

Deleting ............................................................................................................................................................... 15

Deleting a section .......................................................................................................................................... 15

Deleting a file ................................................................................................................................................. 16

Recording format (Standard Play/Long Play mobile) ......................................................................................... 16

Voice-activated recording.................................................................................................................................... 16

DPM 9400/00................................................................................................................................................. 16

DPM 9400/52................................................................................................................................................. 17

Skip Forward and Skip Back ............................................................................................................................... 17

Chapter 5: Advanced Operations........................................ ............................................................ 18

Inserting index marks .......................................................................................................................................... 18

Deleting index marks ..................................................................................................................................... 18

Entering user-defined labels ............................................................................................................................... 19

Assigning Keywords ............................................................................................................................................ 19

Example: Assigning Keywords ...................................................................................................................... 20

Scanning barcode information into Keywords .................................................................................................... 21

Example: Barcode scanning.......................................................................................................................... 21

Linked Keywords ................................................................................................................................................. 22

Example: Linked Keywords ........................................................................................................................... 22

Recording spoken instructions ............................................................................................................................ 23

Recording spoken instructions in Overwrite mode ....................................................................................... 23

Recording spoken instructions in Insert mode .............................................................................................. 24

Deleting spoken instructions ......................................................................................................................... 24

Transferring data between DPM and PC............................................................................................................ 24

Mandatory user input........................................................................................................................................... 25

iii

DPM 9400 - User Manual

Appendix: Troubleshooting the DPM.............................................................................................. 26

Index............................................. ..................................................................................................... 28

DPM 9400 - User Manual

Chapter 1: Introduction

The DPM 9400 (Digital Pocket Memo) has been designed to offer optimum user convenience and greater efficiency for your daily work. This manual provides a comprehensive overview of all the device's features and detailed instructions on how to operate the device.

DPM features

• The DPM 9400 is a state-of-the-art digital voice recorder for the professional user.

• Digital recording allows instant access to any point in the dictation and enables you to make precise deletions

from sound files and to correctly place insertions.

• The DPM 9400 provides workflow management capabilities for easy transfer of files to the PC.

• 4-Position Switch for single-handed operation and ease-of-use.

• User-defined information (Keywords and labels) can be stored with the sound file.

• USB connection for simple data transfer between the device and the PC.

• Ergonomic design.

• High-resolution LCD display with backlight.

• Recording of spoken instructions.

• Utmost flexibility through the low level API and easy integration via the high level API.

Package contents

• DPM 9400 - the digital voice recorder for the professional user.

•

Philips memory card of the type MMC.

• A luxury pouch.

• 2 Philips AAA batteries.

• A USB cable.

• Quick Reference for DPM 9400/00 or DPM 9400/52.

• The DPM models 9400/00E and 9400/52E further include:

• DPM Docking Station 9110 with Philips rechargable batteries LFH 9144.

•

Installation CD for SpeechExec Dictate for Windows 2000 and Windows XP.

Accessories available from your vendor

• Power Supply LFH 9145

• DPM Docking Station 9110

• Rechargeable batteries LFH 9144

For more information on Philips and the available products, go to:

www.philips.com www.philips.com/dictation

DPM 9400 - User Manual

Chapter 2: Introducing the DPM

This chapter introduces the DPM 9400. Below you find a graphic of the device which shows and explains the various parts. You also find a detailed description of the DPM display and useful information on how to operate the device with batteries.

DPM graphic

The following graphics show the device and the names of the various parts.

910

1: Record LED: Depending on the setting for the recording mode, the LED can be either red or green. In

Overwrite mode the LED is red; Overwrite is the default setting for the recording mode. In Insert mode, the LED is green.

2: LCD display.

3: Built-in loudspeaker.

4: Built-in microphone.

5: Jog Dial (

): Volume control, Skip Forward and Skip Back, access to the DPM menu and moving between

menu entries, and confirmation of selections.

6: 4-Position Switch with Lock/Hold switch functionality. Depending on your DPM model, the positions on the

4-Position Switch are (from top to bottom):

DPM 9400/00: Fast Forward (

), Play ( ), Stop ( ) and Fast Rewind ( ).

DPM 9400/52: Record (REC), Stop (STOP), Play (PLAY), Fast Rewind (FRWD).

7: INS/OVR: Button for switching between Insert (INS) and Overwrite (OVR) mode.

8: DEL: The Delete button.

9: USB socket.

10: Battery compartment.

DPM 9400 - User Manual

11: Memory card slot: Insert the memory card and push it down until you hear a click. To remove the memory card

from the DPM, push it down again until you hear the click.

12: L/P: Press this button once (●EOL) to evoke the End-of-Letter function which marks the dictation as finished.

Press this button twice (●●P) to mark the dictation as finished and to assign priority to it.

13: MIC: The microphone socket.

14: EAR: The earphone socket.

15: The function of this button depends on your DPM model:

DPM 9400/00: Record (REC).

DPM 9400/52: Fast Forward (FFWD).

16: DL/S.Instr: This is a multi-function button which supports the following operations:

• When the DPM is connected to the PC, this button activates the download function.

• When you press the button for about 0.3 seconds in Playback or Recording mode, an index mark is

inserted into the sound file.

•

When you press the button for at least 1 second in Recording mode, a spoken instruction is inserted into

the sound file.

17: Power supply socket for Philips LFH 9145.

LCD display

The DPM 9400 has a high-quality graphical LCD display. You will see the following symbols:

Standard Play

AM symbol (hours before noon)

Fast Rewind

Recording

Stop

Voice-activated recording

EOL (End-of-Letter)

Write-protected SD card

Batteries: 100%

Long Play mobile

PM symbol (hours after noon)

Fast Forward

Record Standby

Playback

Insert mode

Priority

Barcode information

Batteries: 80%

DPM 9400 - User Manual

Batteries: 60%

Batteries: 20%

Status indication bar

The status indication bar may appear as follows (note that the following overview only lists the most common displays of the status indication bar):

: A dictation is being recorded.

: A sound file is being played back.

: A section of the sound file is marked for deletion.

: The whole sound file is marked for deletion.

: The sound file has index marks.

: The sound file includes spoken instructions.

Batteries: 40%

Batteries: empty

Batteries

The DPM 9400 can be operated with the two standard AAA alkaline batteries delivered with the product. You can also use rechargable Philips NiMH batteries (LFH 9144). For recharging the batteries, only use the power supply LFH 9145; it can also be used for running the DPM from the mains power supply.

The power indicator on the display may appear as follows:

: The batteries are full (100%).

: 4/5 of the battery power is available (80%).

: 3/5 of the battery power available (60%).

: 2/5 of the battery power available (40%).

: 1/5 of the battery power available (20%).

: The batteries are empty and should be replaced.

If the batteries are dangerously low and should be replaced or recharged, this symbol is displayed:

Note: If the power level in the batteries drops below 2.0 V, no recording or playback is possible.

Recharging the batteries

The DPM can be operated with the rechargable Philips NiMH batteries LFH 9144. For recharging these batteries, either use the DPM Docking Station 9110 or the Philips power supply LFH 9145.

For more information on recharging the batteries with the DPM Docking Station 9110, refer to the documentation delivered with the product.

To recharge the batteries (fast recharge) with the Philips power supply LFH 9145, do the following:

1. Connect the Philips power supply LFH 9145 to the mains power supply.

2. Deactivate the DPM via the Lock/Hold switch; this starts the recharging process.

Important: The DPM can become quite warm during fast recharging.

The recharging process is indicated on the DPM display with these alternating symbols:

When recharging is finished, only the symbol for full battery power is displayed: Note: When working with standard rechargable batteries, the DPM only displays the symbol for 80% battery

power ( ) even if the batteries have been fully recharged. The symbol for 100% battery power ( ) is only displayed when completely new standard batteries (not rechargable) are inserted or when the DPM is run from the mains power supply.

and

DPM 9400 - User Manual

Chapter 3: Getting Started

This chapter provides an introduction to the basic functions of the DPM 9400:

• Activating the DPM

• Memory card

• Start screen

• DPM menu

• Power Save mode

Activating the DPM

The DPM can be turned on and off via the Lock/Hold switch. If the device is locked, it is not possible to use any of the DPM buttons and none of the buttons can be pressed accidentally.

The device is unlocked.

The device is locked.

When you work with the DPM for the first time, insert the batteries and unlock the Lock/Hold switch. The device is now operational and you can insert the memory card.

For activating the device when it has already been in use, there are the following options:

• If the Lock/Hold switch was activated, unlock the device.

• If the device has gone into Power Save mode (the device has been left inactive for for more than four

minutes), activate the device by pressing any button or by moving the 4-Position Switch.

• If the DPM has been left inactive for more than two hours, it is automatically turned off. In this case, it can only be turned on via the Lock/Hold switch (OFF-ON functionality) or by moving the 4-Position Switch.

Memory card

The DPM 9400 operates with a memory card of the type MMC or SD. It supports MMC and SD cards with storage capacities of up to 1 GB. For example, a 32 MB memory card of the type MMC supports about 312 minutes of recording time in SP format or 468 minutes of recording time in LPm format.

If there is no memory card inserted into the DPM, this screen is displayed:

After inserting the memory card, one of the following screens will be displayed:

• If the memory card is new and has not been formatted, a confirmation dialog for formatting the memory card is displayed; for more information, see below.

• If the memory card has been in use before, a start screen with the information stored on the memory card is displayed.

Formatting the memory card

When you insert a new, unformatted memory card, the following screen is displayed:

To confirm and start the formatting process, press the DEL (Delete) button for at least two seconds. If you want to cancel the formatting process, either remove the memory card or move the 4-Position Switch.

DPM 9400 - User Manual

Note: The memory card delivered with your DPM 9400 has already been preformatted. Important: Any memory card used with the DPM should be formatted by the DPM itself and not any other device.

For more information on reformatting the memory card, refer to the corresponding DPM menu section in this

manual.

Full memory card

If only two minutes of recording time are left on the memory card, the recording time on the DPM display will start to blink. This can either be the remaining recording time or the used-up recording time. Note that this additional time display is only available in combination with the Advanced display option.

When the memory card is full, a warning is displayed and the device beeps; recording stops.

Start screen

After the memory card has been inserted or the DPM is turned on, a start screen is displayed. This screen is identical to the screen which is displayed when the DPM is in Stop mode.

The following screen is a fictional screen with the maximum number of symbols which could appear.

1234

811 9

13 14

1: The battery power.

2: The recording format. This can be either SP or LPm.

3: The SD memory card is write-protected.

4: Insert mode is activated. The default setting is Overwrite mode. For Overwrite mode, no symbol is displayed.

5: Voice-activated recording mode is enabled.

6: AM (or PM) symbol if the US time format is used. The US time format is the default setting for DPM 9400/52.

7: Current time in HH:MM (hours:minutes).

8: The current file number. The current file will always be the last file you worked on. If you do not jump to a

different file, this file will be opened automatically.

9: The dictation is marked as finished (EOL, End-of-Letter:

10: The recording or playback time of the current dictation.

11: The status indication bar. This is a graphical display for the space left on the memory card. When recording,

playback, winding etc. is done in the sound file, the bar displays the corresponding symbols and actions. The bar above also indicates that the sound file contains a spoken instruction.

12: The remaining recording time (-) or used-up recording time (+) on the memory card depending on the setting

made with SpeechExec Dictate. The displayed time also depends on the SP/LPm setting.

13: The current recording has barcode information.

14: The current Keyword 1 assignment. Note: If you inserted and formatted a new memory card, moving the Jog Dial (Skip Forward), pressing the

REC button (DPM 9400/00) or moving the 4-Position Switch to the Record position (DPM 9400/52) will automatically generate a new file:

• DPM 9400/00: The new file is immediately in Record Standby mode.

• DPM 9400/52: The new file is immediately in Recording mode.

6 75

) and has a Priority ( ) assignment.

DPM 9400 - User Manual

Display appearance

The appearance of the DPM display depends on the corresponding setting (Standard displa y and Advanced

options) in SpeechExec Dictate. For more information, refer to the SpeechExec Dictate Online Help.

display

• The Standard display option uses larger symbols without showing the status indication bar:

• The Advanced display option uses smaller symbols. It enables to view more information on the current

dictation and shows the status indication bar. This bar provides visual feedback when a dication, for example, is recorded or played back.

DPM menu

The DPM 9400 comes with a menu which provides the following options:

• User-defined labels

• Assigning Keywords

• Setting the date and time

• Setting the recording format

• Enabling and disabling the DPM device beep

• Setting the microphone sensitivity

• Voice-activated recording

•

Backlight on/off

• Changing the contrast

• Displaying the recording time

• Reformatting the memory card

The setting for the DPM display appearance (

Note:

enabling/disabling the record notification beep and for recording into one file only can only be made via the

SpeechExec Dictate. Note: If the one file function is activated, any recording will be stored in a single file. The Skip Forward, Skip Back

and EOL functions are not available. If the record notification beep is enabled, you will hear two beeps every time the DPM goes into Recording mode.

Standard display

and

Advanced display

options), for

Accessing the DPM menu

You can access the DPM menu by pressing the Jog Dial ( ) for about two seconds. The DPM menu can only be accessed when the DPM is in Stop mode.

• To move between the DPM menu entries, move the Jog Dial up or down:

• To select a menu entry, for example the date and time setting, go to this menu entry by moving the Jog Dial

up or down. Then press the Jog Dial to confirm the selection. This enables you to access the menu entry and change the settings for it. Confirm the changes by pressing the Jog Dial; this returns you to the DPM main menu.

To exit a menu entry selection without confirming the changes, press the DEL (Delete) button on the DPM. This exits the DPM main menu and discards any changes.

Note: If no menu entry selection is made within ten seconds, the DPM automatically exits the DPM menu and goes back into Stop mode.

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