PHILIPS DPM8900 User Manual

www.philips.com/dictation

DPM8900

English	3

Deutsch	33

Nederlands	63

Italiano	93

Français	123

Español	153

Table of contents

1 Important	5
Safety instructions	5
Rechargeable battery	5
Memory cards	5
Hearing protection	5
Legal restrictions on recording	6
Recycling	6
About this user manual	6
Model-specific features and diagrams	6
Symbols used	6

2 Your digital dictation recorder	7
Product highlights	7
What's in the box	7
Overview of the recorder	8
Start-up screen	9
Overview of the docking station	10
Overview of the remote control	11

3 Get started	12
Connect the docking station	12
Connect the remote control	12
Connect and position the meeting microphones	12
Install the recorder	13
Insert and eject the memory card	13
Charge the battery	14
Charge using the docking station	14
Charge using the USB cable	14
Power on/off	14
Initial installation process	15
Set the language	15
Set the date and time	15
Power-save mode	15

4 Use your recorder	16
Recording	16
Record settings	16

Create a new recording	16
Add to or overwrite a recording	17
Playback	18
Selecting a file	18
Playback a recording	18
Adjusting playback speed	18
Quick search	18
Delete	19
Delete a file	19
Delete part of a file	19
Delete all files	19

5 Use more of your recorder	20
Voice-activated recording	20
Index marks	20
Assign keywords (author ID and work type)	21
Assign an author name	21
Assign a work type	21
Instructions	21
File lock and priority	22
Hands-free recording and transcription	22
Hands-free recording	22
Hands-free transcription	23
Use Philips SpeechExec software	24
Advanced configuration	24
Download recordings to the computer	24

6 Settings	25
Use the menu	25
Menu list	25
File menu	26
Delete file	26
Delete section	26
Priority high / normal	26
Lock /EOL	26
Index set / clear	26
Author, Work type	26
EN	3

English

	Delete all	26
	File information	26
	Record menu	26
	Profile	26
	Line-in	27
	Record notification beep	27
	Edit mode	27
	Encryption	27
	Voice activation	27
	Display menu	28
	Brightness	28
	Backlight	28
	Appearance	28
	Record lamp	28
	Language	28
	Device menu	28
	Beep	28
	Acoustic feedback	28
	Power save	28
	Date & time	28
	Slide switch	28
	Auto backspace	28
	Device information	29
	Format card	29
	USB charge	29
	USB audio	29
	Hands-free mode	29
	Diagnosis file	29
	Reset settings	29
	Noise reduction	29

7	Service	30
	Display device information	30
	Memory formatting	30
	Updating the firmware	30
	Troubleshooting	31

8	Technical data	32

4 EN

1 Important

Do not make any adjustments and modifications that are not described in this manual. Follow all safety instructions to ensure proper operation of the device. The manufacturer assumes no liability for damages resulting from non-compliance with the safety instructions.

Safety instructions

•Protect the device from rain or water to prevent a short circuit.

•Do not expose the device to excessive heat caused by placing it on a heating device or in direct sunlight.

•Protect the cables from damage by being trapped, particularly at the plugs and where cables exit the housing.

•Back up your data and recordings. The manufacturer’s warranty does not cover loss of data resulting from user actions.

•Do not perform any maintenance operations that are not described in this user manual. Do not disassemble the device into its component parts to carry out repairs. The device may only be repaired in authorized service centers.

Rechargeable battery

If the battery is mishandled, it can burst, cause a fire or even chemical burns. Observe the following cautions.

•Do not disassemble.

•Do not crush and do not expose the battery pack to any shock or force such as hammering, dropping or stepping on it.

•Do not short circuit and do not allow metal objects to come into contact with the battery terminals.

•Do not expose to high temperature above 60°C (140°F).

•Do not incinerate or dispose of in fire.

•Do not handle damaged or leaking batteries.

•Charge the battery only in the recorder.

•Keep the battery out of the reach of small children.

•Keep the battery dry.

•Only Philips rechargeable Li-ion batteries ACC8100 (and no others) can be charged in the device. Replace only with the same or equivalent type.

•Remove the battery from the device if it will not be used for an extended period of time. The device can be damaged by leaking batteries.

•Do not remove the battery from the device while it is recording. If you do this, data may be damaged or lost. Device malfunctions may also occur.

•Batteries contain substances that may pollute the environment. Used batteries and rechargeable batteries should be disposed of at an official collection point.

Memory cards

•The device operates with SD/SDHC memory cards and supports cards up to 32 GB in capacity.

•Philips uses approved industry standards for memory cards, but some brands may not be fully compatible with your device. Using an incompatible memory card may damage your device or the memory card and can corrupt data stored on the card.

•Formatting a memory card erases all data on the card. Before formatting the memory card, make backup copies of all important data stored on the card. The manufacturer’s warranty does not cover loss of data resulting from user actions.

•Formatting the memory card on a computer may cause incompatibilities with your device. Format the memory card only on the device.

Hearing protection

Observe the following guidelines when using headphones:

•Set the volume to a moderate level and do not use headphones to listen for excessively long periods of time.

•Be particularly careful to avoid adjusting the volume to a level that your hearing cannot deal with.

•Do not turn the volume up so high that you cannot hear what is going on around you.

•In potentially dangerous situations you must be very careful, or

EN 5

English

temporarily discontinue use.

•Do not use headphones while operating a motorized vehicle, cycling, or skateboarding, etc. You could be a hazard to yourself and other road users, and possibly be breaking the law.

Legal restrictions on recording

•The use of the device's recording function is subject to the legal restrictions that may apply in your country. You should also respect the privacy and personal rights of the third parties if you record talks or lectures.

•In certain countries you may be legally required to inform the person you are conversing with on the telephone that you are recording the conversation, or that the recording of telephone conversations is illegal. Please check if the use of such data is legal in your country prior to recording telephone calls.

Recycling

When the crossed-out wheeled bin symbol is attached to a product it means that the product is covered by the

European Directive 2002/96/EC. Please inform yourself about the local separate collection system for electri-

cal and electronic products. Please act according to your local rules and do not dispose of your old products with your normal household waste. Correct disposal of your old product helps to prevent potential negative consequences for the environment and human health.

About this user manual

You can find a quick overview of your device in the following pages. For detailed description, see the following chapters of this user manual. Read this user manual carefully.

Model-specific features and diagrams

This user manual describes a number of models of the device product range. Please note that some features are only available on certain models.

Symbols used

Tip

•This symbol identifies information that helps you to use your device more efficiently and simply.

Note

•This symbol indicates notices which you must observe when handling or operating the device.

Caution

•This symbol warns of damage to the device and possible data loss. Damage can be caused by improper handling.

Warning

•This symbol warns of danger to persons. Bodily injury or damage could be caused by improper handling.

6 EN

2Your digital dictation recorder

We are delighted that you have chosen a Philips device. Visit our website for comprehensive support such as user

manuals, software downloads, warranty information and more: www.philips.com/dictaton.

Product highlights

•Easy to use out-of-the-box solution

•Elegant metal carrying case for portability

•Quick set-up with innovative meeting microphones

•360 degree sound pick-up for optimal recording

•Built-in wire storage and length adaptation

•Expandable through cascading

•Automatic file download via USB for quick transcription

•Exchangeable memory card for unlimited recording

•High recording quality in DSS, MP3 and PCM format

•Built-in motion sensor for automatic microphone selection

•Robust stainless steel casing for extra durability

•Large color display and clear user interface for easy, intuitive operation

•Docking station for fast battery charging and hands-free recording

•Light and motion sensors for extended battery life

What's in the box English

Recorder	Docking station	USB cable
	REC
	EOL INDEX
	REMOTE CONTROL
Pouch	Remote control	Battery
		(pre-installed)

Power adapter	Software DVD	Memory card
		(pre-installed)

4 meeting	Splitter cable	User manual
microphones
		EN	7

Overview of the recorder

ALED light

•Red: device is recording in overwrite or append mode

•Green: device is recording in insert mode

•Yellow: data is being transferred to/from the computer

BMicrophones

CScreen

DFunction keys F1, F2, F3

•Select the function displayed on the screen directly above the key

E+/–

•File navigation in stop mode

•Volume control during playback

•Menu navigation

FEOL/File lock, Priority

•Mark a file as finished and protect it from being deleted

•Prioritize urgent recordings during transcription

GSlide switch (G REC, F STOP, C PLAY, B REW)

HON/OFF

ISpeaker

JOpen the battery cover

KDocking station connector

LUSB connector

•Micro USB connection for the computer

MMemory card slot

NFast forward (FWD/A)

OMIC

•External microphone socket (stereo jack plug, 3.5mm)

PEAR

•Headphone (stereo jack plug, 3.5mm) socket

•Remote control socket

8 EN

Start-up screen

Display in the advanced mode

Display in the classic mode

Note

•The position of the symbols may vary, depending on the model, the mode and the selected functions.

A Voice activation is on

•When voice-activated recording is enabled, recording will start when you begin speaking. When you stop speaking, the recorder will automatically pause recording after three seconds of silence, and resume only when you begin speaking again.  Voice-activated recording, p. 20.

BRecording quality:	QP,	SP, MP3, PCM
CRecording profile:	Dictate,	Meeting, Speech recog-
nition, Personal

•The recording profile presets recording parameters such as recording quality and file format, microphone sensibility and the microphone mode.  Profile, p. 26.

DEdit mode: Overwrite recording, Insert recording,

Append recording ( Add to or overwrite a recording, p. 17)

E File is encrypted ( Encryption, p. 27)

F A foot switch is connected to the docking station

•The recorder can be used for hands-free recording and transcription by connecting the optional Philips foot switch to the docking station.  Hands-free recording and transcription, p. 22.

G Battery charge level

•The bars indicate the battery level. When the recorder is charged, the bars keep scrolling until charging completes.

H The priority level of the recording is set to ‘high’ ( File lock and priority, p. 22)

I EOL/File lock

•The recording is marked finished and protected from being deleted.  File lock and priority, p. 22.

EN 9

English

JMicrophone mode: Directional mode, 360 degree mode

•The microphone mode is preset by the selected recording profile to suit the recording conditions. Profile, p. 26.

•The microphone mode can be controlled by the integrated motion sensor. The motion sensor senses when the device is placed on the desk or held in the hand and sets the microphone mode accordingly.

KSlide switch indicator

LSensitivity level indicator for voice-activated recording ( Voice-activated recording, p. 20)

MCurrent function of the function key F1, F2, F3 NLevel meter indicator

OKeyword area

•One or more keywords, such as the author’s name, can be assigned to every recording. Keywords can be used to identify recordings and automatic file routing.  Assign keywords (author ID and work type), p. 21.

PIndex mark indicator ( Index marks, p. 20) QInstruction indicator ( Instructions, p. 21) RPosition indicator of current playback/recording SFile length

TCurrent recording/playback time UFile name

VCurrent file number/Total number of files

Overview of the docking station

ADocking port

BCharge indicator light CDownload indicator light

D USB port