PHILIPS DPM8900 User Manual

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www.philips.com/dictation

DPM8900

English 3

Deutsch 33

Nederlands 63

Italiano 93

Français 123

Español 153

Table of contents

1 Important 5

Safety instructions 5

Rechargeable battery 5
Memory cards 5
Hearing protection 5

Legal restrictions on recording 6
Recycling 6
About this user manual 6

Model-specific features and diagrams 6

Symbols used 6

2 Your digital dictation recorder 7

Product highlights 7
What's in the box 7
Overview of the recorder 8
Start-up screen 9
Overview of the docking station 10
Overview of the remote control 11

3 Get started 12

Connect the docking station 12
Connect the remote control 12
Connect and position the meeting microphones 12
Install the recorder 13
Insert and eject the memory card 13
Charge the battery 14

Charge using the docking station 14

Charge using the USB cable 14
Power on/o 14
Initial installation process 15

Set the language 15

Set the date and time 15
Power-save mode 15

4 Use your recorder 16

Recording 16

Record settings 16

Create a new recording 16
Add to or overwrite a recording 17

Playback 18

Selecting a file 18
Playback a recording 18
Adjusting playback speed 18
Quick search 18

Delete 19

Delete a file 19
Delete part of a file 19
Delete all files 19

5 Use more of your recorder 20

Voice-activated recording 20
Index marks 20
Assign keywords (author ID and work type) 21

Assign an author name 21

Assign a work type 21
Instructions 21
File lock and priority 22
Hands-free recording and transcription 22

Hands-free recording 22

Hands-free transcription 23
Use Philips SpeechExec software 24

Advanced configuration 24

Download recordings to the computer 24

6 Settings 25

Use the menu 25
Menu list 25
File menu 26

Delete file 26

Delete section 26

Priority high / normal 26

Lock /EOL 26

Index set / clear 26

Author, Work type 26

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Delete all 26
File information 26

Record menu 26

Profile 26
Line-in 27
Record notification beep 27
Edit mode 27
Encryption 27
Voice activation 27

Display menu 28

Brightness 28
Backlight 28
Appearance 28
Record lamp 28
Language 28

Device menu 28

Beep 28
Acoustic feedback 28
Power save 28
Date & time 28
Slide switch 28
Auto backspace 28
Device information 29
Format card 29
USB charge 29
USB audio 29
Hands-free mode 29
Diagnosis file 29
Reset settings 29
Noise reduction 29

7 Service 30

Display device information 30
Memory formatting 30
Updating the firmware 30
Troubleshooting 31

8 Technical data 32

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1 Important

Do not make any adjustments and modifications that are not
described in this manual. Follow all safety instructions to ensure
proper operation of the device. The manufacturer assumes no
liability for damages resulting from non-compliance with the
safety instructions.

Safety instructions

• Protect the device from rain or water to prevent a short
circuit.

• Do not expose the device to excessive heat caused by placing
it on a heating device or in direct sunlight.

• Protect the cables from damage by being trapped, particularly
at the plugs and where cables exit the housing.

• Back up your data and recordings. The manufacturer’s war­ranty does not cover loss of data resulting from user actions.

• Do not perform any maintenance operations that are not
described in this user manual. Do not disassemble the device
into its component parts to carry out repairs. The device may
only be repaired in authorized service centers.

Rechargeable battery

If the battery is mishandled, it can burst, cause a fire or even
chemical burns. Observe the following cautions.

• Do not disassemble.

• Do not crush and do not expose the battery pack to any
shock or force such as hammering, dropping or stepping on it.

• Do not short circuit and do not allow metal objects to come
into contact with the battery terminals.

• Do not expose to high temperature above 60°C (140°F).

• Do not incinerate or dispose of in fire.

• Do not handle damaged or leaking batteries.

• Charge the battery only in the recorder.

• Keep the battery out of the reach of small children.

• Keep the battery dry.

• Only Philips rechargeable Li-ion batteries ACC8100 (and no
others) can be charged in the device. Replace only with the
same or equivalent type.

• Remove the battery from the device if it will not be used for
an extended period of time. The device can be damaged by
leaking batteries.

• Do not remove the battery from the device while it is
recording. If you do this, data may be damaged or lost. Device
malfunctions may also occur.

• Batteries contain substances that may pollute the environ­ment. Used batteries and rechargeable batteries should be
disposed of at an ocial collection point.

Memory cards

• The device operates with SD/SDHC memory cards and sup­ports cards up to 32 GB in capacity.

• Philips uses approved industry standards for memory cards,
but some brands may not be fully compatible with your
device. Using an incompatible memory card may damage your
device or the memory card and can corrupt data stored on
the card.

• Formatting a memory card erases all data on the card. Before
formatting the memory card, make backup copies of all im­portant data stored on the card. The manufacturer’s warranty
does not cover loss of data resulting from user actions.

• Formatting the memory card on a computer may cause
incompatibilities with your device. Format the memory card
only on the device.

Hearing protection

Observe the following guidelines when using headphones:

• Set the volume to a moderate level and do not use head­phones to listen for excessively long periods of time.

• Be particularly careful to avoid adjusting the volume to a level
that your hearing cannot deal with.

• Do not turn the volume up so high that you cannot hear what
is going on around you.

• In potentially dangerous situations you must be very careful, or

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5

temporarily discontinue use.

• Do not use headphones while operating a motorized vehicle,
cycling, or skateboarding, etc. You could be a hazard to your­self and other road users, and possibly be breaking the law.

Legal restrictions on recording

• The use of the device's recording function is subject to the
legal restrictions that may apply in your country. You should
also respect the privacy and personal rights of the third parties
if you record talks or lectures.

• In certain countries you may be legally required to inform the
person you are conversing with on the telephone that you are
recording the conversation, or that the recording of telephone
conversations is illegal. Please check if the use of such data is
legal in your country prior to recording telephone calls.

Recycling

When the crossed-out wheeled bin symbol is attached
to a product it means that the product is covered by the
European Directive 2002/96/EC. Please inform yourself
about the local separate collection system for electri­cal and electronic products. Please act according to your local
rules and do not dispose of your old products with your normal
household waste. Correct disposal of your old product helps to
prevent potential negative consequences for the environment
and human health.

About this user manual

You can find a quick overview of your device in the following
pages. For detailed description, see the following chapters of this
user manual. Read this user manual carefully.

Model-specific features and diagrams

This user manual describes a number of models of the device
product range. Please note that some features are only available
on certain models.

Symbols used

Tip

• This symbol identifies information that helps you to use
your device more eciently and simply.

Note

• This symbol indicates notices which you must observe
when handling or operating the device.

Caution

• This symbol warns of damage to the device and possible
data loss. Damage can be caused by improper handling.

6 EN

Warning

• This symbol warns of danger to persons. Bodily injury or
damage could be caused by improper handling.

2 Your digital dictation

What's in the box

recorder

We are delighted that you have chosen a Philips device.
Visit our website for comprehensive support such as user
manuals, software downloads, warranty information and more:

www . philips . com / dictaton.

Product highlights

• Easy to use out-of-the-box solution

• Elegant metal carrying case for portability

• Quick set-up with innovative meeting microphones

• 360 degree sound pick-up for optimal recording

• Built-in wire storage and length adaptation

• Expandable through cascading

• Automatic file download via USB for quick transcription

• Exchangeable memory card for unlimited recording

• High recording quality in DSS, MP3 and PCM format

• Built-in motion sensor for automatic microphone selection

• Robust stainless steel casing for extra durability

• Large color display and clear user interface for easy, intuitive
operation

• Docking station for fast battery charging and hands-free
recording

• Light and motion sensors for extended battery life

Recorder Docking station USB cable

REC

INDEX

EOL

REMOTE CONTROL

Pouch

Power adapter

Remote control

Software DVD

Battery
(pre-installed)

Memory card
(pre-installed)

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microphones

Splitter cable

User manual

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Overview of the recorder

a LED light

• Red: device is recording in overwrite or append mode

• Green: device is recording in insert mode

• Yellow: data is being transferred to/from the computer

b Microphones
c Screen
d Function keys F1, F2, F3

• Select the function displayed on the screen directly above
the key

e +/–

• File navigation in stop mode

• Volume control during playback

• Menu navigation

f EOL/File lock, Priority

• Mark a file as finished and protect it from being deleted

• Prioritize urgent recordings during transcription

g Slide switch (G REC, F STOP, C PLAY, B REW)
h ON/OFF
i Speaker
j Open the battery cover
k Docking station connector
l USB connector

• Micro USB connection for the computer

m Memory card slot
n Fast forward (FWD/A)
o MIC

• External microphone socket (stereo jack plug, 3.5mm)

p EAR

• Headphone (stereo jack plug, 3.5mm) socket

• Remote control socket

8 EN

Start-up screen

Display in the advanced mode

Display in the classic mode

Note

• The position of the symbols may vary, depending on the
model, the mode and the selected functions.

Voice activation is on

a

• When voice-activated recording is enabled, recording will

start when you begin speaking. When you stop speaking,
the recorder will automatically pause recording after
three seconds of silence, and resume only when you begin
speaking again. Voice-activated recording, p. 20.

b Recording quality:
c Recording profile:

nition, Personal

• The recording profile presets recording parameters such

as recording quality and file format, microphone sensibility
and the microphone mode. Profile, p. 26.

d Edit mode:

Append recording (Add to or overwrite a recording,

p. 17)

e

File is encrypted (Encryption, p. 27)

f

A foot switch is connected to the docking station

• The recorder can be used for hands-free recording and

transcription by connecting the optional Philips foot switch
to the docking station. Hands-free recording and
transcription, p. 22.

g

Battery charge level

• The bars indicate the battery level. When the recorder is

charged, the bars keep scrolling until charging completes.

h

The priority level of the recording is set to ‘high’ (File

lock and priority, p. 22)

i

EOL/File lock

• The recording is marked finished and protected from

being deleted. File lock and priority, p. 22.

QP, SP, MP3, PCM

Dictate, Meeting, Speech recog-

Overwrite recording, Insert recording,

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j Microphone mode:

mode

• The microphone mode is preset by the selected recording
profile to suit the recording conditions.Profile, p. 26.

• The microphone mode can be controlled by the
integrated motion sensor. The motion sensor senses when
the device is placed on the desk or held in the hand and
sets the microphone mode accordingly.

k Slide switch indicator
l Sensitivity level indicator for voice-activated recording

(Voice-activated recording, p. 20)

m Current function of the function key F1, F2, F3
n Level meter indicator
o Keyword area

• One or more keywords, such as the author’s name, can
be assigned to every recording. Keywords can be used to
identify recordings and automatic file routing. Assign
keywords (author ID and work type), p. 21.

p Index mark indicator (Index marks, p. 20)
q Instruction indicator (Instructions, p. 21)
r Position indicator of current playback/recording
s File length
t Current recording/playback time
u File name
v Current file number/Total number of files

Directional mode, 360 degree

Overview of the docking station

a Docking port
b Charge indicator light
c Download indicator light
d

USB port

• Micro USB connection for the computer

e

Foot pedal port

• Connect the Philips foot control LFH2210 (optional) for
hands-free dictation and transcription. Hands-free
recording and transcription, p. 22.

f

Power adapter port

• Connect the power adapter

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Overview of the remote control

REC

INDEX

EOL

REMOTE CONTROL

a REC Start/Stop recording
b Insert an index mark
c EOL/File lock, Priority

• Mark a file as finished and protect it from being deleted

• Prioritize urgent recordings during transcription

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