PHILIPS DPM 8000 User Manual [fr]

www.philips.com/dictation

DPM8000 DPM8100 DPM8500

English 3

Deutsch 30

Nederlands 59

Italiano 87

Français 115

Español 143

Table of contents

1 Important 5

Safety instructions 5

Rechargeable battery 5 Memory cards 5 Hearing protection 5

Legal restrictions on recording 6 Recycling 6 About this user manual 6

Model-speciﬁc features and diagrams 6

Symbols used 6

2 Your digital dictation recorder 7

Product highlights 7 What's in the box 7 Overview of the recorder 8 Start-up screen 9 Overview of the docking station 10

3 Get started 11

Connect the docking station 11 Install the recorder 11 Insert and eject the memory card 11 Charge the battery 12

Charge using the docking station 12

Charge using the USB cable 12 Power on/o 12 Initial installation process 13

Set the language 13

Set the date and time 13 Power-save mode 13

4 Use your recorder 14

Recording 14

Record settings 14

Create a new recording 14

Add to or overwrite a recording 14 Playback 15

Selecting a ﬁle 15 Playback a recording 15 Adjusting playback speed 16 Quick search 16

Delete 16

Delete a ﬁle 16 Delete part of a ﬁle 16 Delete all ﬁles 17

5 Use more of your recorder 18

Voice-activated recording 18 Index marks 18 Assign keywords (author ID and work type) 19

Assign an author name 19

Assign a work type 19 Instructions 19 File lock and priority 20 Hands-free recording and transcription 20

Hands-free recording 20

Hands-free transcription 21 Use Philips SpeechExec software 21

Advanced conﬁguration 21

Download recordings to the computer 22 Use the barcode scanner (DPM8500 only) 22

Add barcode information to a ﬁle 22

Display barcode information 22

Overwrite barcode information 22

6 Settings 23

Use the menu 23 Menu list 23 File menu 24

Delete ﬁle 24

Delete section 24

Priority high / normal 24

Lock /EOL 24

Index set / clear 24

English

Author, Work type 24 Delete all 24 File information 24

Record menu 24

Proﬁle 24 Line-in 25 Record notiﬁcation beep 25 Edit mode 25 Encryption 25 Voice activation 25

Display menu 26

Brightness 26 Backlight 26 Appearance 26 Record lamp 26 Language 26

Device menu 26

Beep 26 Acoustic feedback 26 Power save 26 Date & time 26 Slide switch 26 Auto backspace 26 Device information 27 Format card 27 USB charge 27 USB audio 27 Hands-free mode 27 Diagnosis ﬁle 27 Reset settings 27 Noise reduction 27

7 Service 28

Display device information 28 Memory formatting 28 Updating the ﬁrmware 28 Troubleshooting 29

8 Technical data 30

4 EN

1 Important

Do not make any adjustments and modiﬁcations that are not described in this manual. Follow all safety instructions to ensure proper operation of the device. The manufacturer assumes no liability for damages resulting from non-compliance with the safety instructions.

Safety instructions

• Protect the device from rain or water to prevent a short circuit.

• Do not expose the device to excessive heat caused by placing it on a heating device or in direct sunlight.

• Protect the cables from damage by being trapped, particularly at the plugs and where cables exit the housing.

• Back up your data and recordings. The manufacturer’s warranty does not cover loss of data resulting from user actions.

• Do not perform any maintenance operations that are not described in this user manual. Do not disassemble the device into its component parts to carry out repairs. The device may only be repaired in authorized service centers.

Rechargeable battery

If the battery is mishandled, it can burst, cause a ﬁre or even chemical burns. Observe the following cautions.

• Do not disassemble.

• Do not crush and do not expose the battery pack to any shock or force such as hammering, dropping or stepping on it.

• Do not short circuit and do not allow metal objects to come into contact with the battery terminals.

• Do not expose to high temperature above 60°C (140°F).

• Do not incinerate or dispose of in ﬁre.

• Do not handle damaged or leaking batteries.

• Charge the battery only in the recorder.

• Keep the battery out of the reach of small children.

• Keep the battery dry.

• Only Philips rechargeable Li-ion batteries ACC8100 (and no others) can be charged in the device. Replace only with the same or equivalent type.

• Remove the battery from the device if it will not be used for an extended period of time. The device can be damaged by leaking batteries.

• Do not remove the battery from the device while it is recording. If you do this, data may be damaged or lost. Device malfunctions may also occur.

• Batteries contain substances that may pollute the environment. Used batteries and rechargeable batteries should be disposed of at an ocial collection point.

Memory cards

• The devices operates with SD/SDHC memory cards (DPM8000) or microSD memory cards (DPM8500) up to 32 GB in capacity.

• Philips uses approved industry standards for memory cards, but some brands may not be fully compatible with your device. Using an incompatible memory card may damage your device or the memory card and can corrupt data stored on the card.

• Formatting a memory card erases all data on the card. Before formatting the memory card, make backup copies of all important data stored on the card. The manufacturer’s warranty does not cover loss of data resulting from user actions.

• Formatting the memory card on a computer may cause incompatibilities with your device. Format the memory card only on the device.

Hearing protection

Observe the following guidelines when using headphones:

• Set the volume to a moderate level and do not use headphones to listen for excessively long periods of time.

• Be particularly careful to avoid adjusting the volume to a level that your hearing cannot deal with.

• Do not turn the volume up so high that you cannot hear what is going on around you.

English

• In potentially dangerous situations you must be very careful, or temporarily discontinue use.

• Do not use headphones while operating a motorized vehicle, cycling, or skateboarding, etc. You could be a hazard to yourself and other road users, and possibly be breaking the law.

About this user manual

You can ﬁnd a quick overview of your device in the following pages. For detailed description, see the following chapters of this user manual. Read this user manual carefully.

Legal restrictions on recording

• The use of the device's recording function is subject to the legal restrictions that may apply in your country. You should also respect the privacy and personal rights of the third parties if you record talks or lectures.

• In certain countries you may be legally required to inform the person you are conversing with on the telephone that you are recording the conversation, or that the recording of telephone conversations is illegal. Please check if the use of such data is legal in your country prior to recording telephone calls.

Recycling

When the crossed-out wheeled bin symbol is attached to a product it means that the product is covered by the European Directive 2002/96/EC. Please inform yourself about the local separate collection system for electrical and electronic products. Please act according to your local rules and do not dispose of your old products with your normal household waste. Correct disposal of your old product helps to prevent potential negative consequences for the environment and human health.

Model-speciﬁc features and diagrams

This user manual describes a number of models of the device product range. Please note that some features are only available on certain models.

Symbols used

Tip

• This symbol identiﬁes information that helps you to use your device more eciently and simply.

Note

• This symbol indicates notices which you must observe when handling or operating the device.

Caution

• This symbol warns of damage to the device and possible data loss. Damage can be caused by improper handling.

Warning

• This symbol warns of danger to persons. Bodily injury or damage could be caused by improper handling.

6 EN

2 Your digital dictation

What's in the box

recorder

We are delighted that you have chosen a Philips device. Visit our website for comprehensive support such as user manuals, software downloads, warranty information and more:

www . philips . com / dictaton.

Product highlights

• 3D Mic for best audio quality and accurate speech-recognition results

• Built-in motion sensor for automatic microphone selection

• Ergonomic slide switch for ecient single-handed operation

• Robust stainless steel casing for extra durability

• Large color display and clear user interface for easy, intuitive operation

• Docking station for fast battery charging and hands-free recording

• Light and motion sensors for extended battery life

• Remote management support for time-saving deployment and maintenance

• Classic mode for clear and easy-to-use operation

Recorder Docking station USB cable

Pouch

Software DVD (DPM8000 )

www.philips.com/dictation

English 3

Deutsch 30

Nederlands 57

Italiano 84

Français 111

Español 138

Battery (preinstalled)

DPM8000

DPM8100

DPM8200

DPM8300

DPM8500

English

(pre-installed)

Quick start guideMemory card

Overview of the recorder

a LED light

• Red–device is recording in overwrite mode

• Green–device is recording in insert or append mode

• Yellow–data is being transferred to/from the computer

b Microphones c Screen d Function keys F1, F2, F3

• Select the function displayed on the screen directly above the key

e +/–

• File navigation in stop mode

• Volume control during playback

• Menu navigation

f EOL/File lock, Priority

• Mark a ﬁle as ﬁnished and protect it from being deleted

• Prioritized urgent recordings during transcription

g Slide switch (G REC, F STOP, C PLAY, B REW) h ON/OFF i Speaker j Barcode scanner (DPM8500) k Open the battery cover l Docking station connector m USB connector

• Micro USB connection for the computer

n Memory card slot (DPM8000) o Fast forward (FWD/A) p MIC

• External microphone socket (stereo jack plug, 3.5mm)

q EAR

• Headphone socket (stereo jack plug, 3.5mm)

8 EN

Start-up screen

Display in the advanced mode

Display in the classic mode

Note

• The position of the symbols may vary, depending on the model, the mode and the selected functions.

Voice activation is on

• When voice-activated recording is enabled, recording will

start when you begin speaking. When you stop speaking, the recorder will automatically pause recording after three seconds of silence, and resume only when you begin speaking again. Voice-activated recording, p. 18.

b Recording quality: c Recording proﬁle:

nition, Personal

• The recording proﬁle presets recording parameters such

as recording quality and ﬁle format, microphone sensibility and the microphone mode. Proﬁle, p. 24.

d Edit mode:

Append recording (Add to or overwrite a recording,

p. 14)

File is encrypted (Encryption, p. 25)

A foot switch is connected to the docking station

• The recorder can be used for hands-free recording and

transcription by connecting the optional Philips foot switch to the docking station. Hands-free recording and transcription, p. 20.

Battery charge level

• The bars indicate the battery level. When the recorder is

charged, the bars keep scrolling until charging completes.

The priority level of the recording is set to ‘high’ (File

lock and priority, p. 20)

EOL/File lock

• The recording is marked ﬁnished and protected from

being deleted. File lock and priority, p. 20.

QP, SP, MP3, PCM

Dictate, Meeting, Speech recog-

Overwrite recording, Insert recording,

English

j Microphone mode:

mode

• The microphone mode is preset by the selected recording proﬁle to suit the recording conditions.Proﬁle, p. 24.

• The microphone mode can be controlled by the integrated motion sensor. The motion sensor senses when the device is placed on the desk or held in the hand and sets the microphone mode accordingly.

k Slide switch indicator l Sensitivity level indicator for voice-activated recording

(Voice-activated recording, p. 18)

m Current function of the function key F1, F2, F3 n Level meter indicator o Keyword area

• One or more keywords, such as the author’s name, can be assigned to every recording. Keywords can be used to identify recordings and automatic ﬁle routing. Assign keywords (author ID and work type), p. 19.

p Index mark indicator (Index marks, p. 18) q Instruction indicator (Instructions, p. 19) r Position indicator of current playback/recording s File length t Current recording/playback time u File name v Current ﬁle number/Total number of ﬁles

Directional mode, 360 degree

Overview of the docking station

a Docking station connector b Charge indicator light c Download indicator light d USB connector

• Micro USB connection for the computer

e Foot switch connector

• Connect the Philips foot control LFH2210 (optional) for hands-free dictation and transcription. Hands-free recording and transcription, p. 20.

f Power supply connector

• Connect an optional power supply

10 EN

3 Get started

Caution

• Ensure you have read the safety instructions before you connect and install your recorder. Safety instructions, p. 5.

Connect the docking station

Plug the USB connector into a USB port on your computer.

Insert the micro USB plug into the USB port on the rear side

of the docking station.

Install the recorder

Note

• Charge the battery for 3 hours before ﬁrst use.

The battery is pre-installed in the recorder. Pull the battery tape o from the battery door before charging.

Insert and eject the memory card

The devices operates with a SD/SDHC memory card (DPM8000) or a microSD memory card (DPM8500) and supports cards with storage capacities of up to 32 GB. Your recorder is packaged with a memory card already inserted and formatted.

To insert and eject a memory card:

Locate the memory card slot on the top of the recorder

(DPM8000) or remove the battery cover and the battery (DPM8500).

Insert a memory card with the gold-colored contacts facing

down (toward front of the device). Push the memory card in the memory card slot until it locks

in place. To remove the card press the memory card slightly until the

snapping mechanism unlocks and the card is ejected.

English

DPM8000 DPM8500

Notes

• Do not remove the memory card while recording is in progress. Data may be damaged or lost.

• When a new, unformatted memory card or a memory card that was formatted by another device is inserted, the recorder will display a prompt to format the memory card.

• Formatting the memory card on a computer may cause incompatibilities with your device. Format the memory card only on the device.

• Recording and formatting is not possible if the memory card is in read-only mode (locked).

Charge the battery

Charge using the docking station

Place the recorder in the docking station.

X The recorder starts charging.

Notes

• Charge the battery for 3 hours before ﬁrst use.

• The computer must be turned on when charging the battery.

• The device may become warm when the battery is being charged.

• The maximum battery capacity will only be reached after several charging/discharging cycles.

Your recorder is now ready to use.

Charge using the USB cable

Plug the USB connector into a USB port on your computer.

Insert the micro USB plug into the USB port on the recorder.

Power on/o

The Digital Pocket Memo is turned on and o by sliding the ON/OFF switch. When using it for the ﬁrst time, you will be prompted to set the language, date and time.

Note

12 EN

• The recorder switches itself o automatically if no key is pressed within a pre-set period of time (Power-save mode, p. 13).

Initial installation process

The initial installation process starts when ﬁrst using the device or possibly if there has been a long interruption to the power supply. The date and time entered are saved with each recording as the recording time.

Set the language

When using the recorder for the ﬁrst time, you will be prompted to set the language.

Press + / – to select your language.

Press F2 (OK) to conﬁrm.

Set the date and time

After selecting the language, the recorder will prompt you to set the current date and time.

Press + / – -to change the value for the year, month or day.

Press F3 (Next) to advance to the next entry.

After setting the day, press F3 (Next) to advance the set-

tings to the correct time. Press + / – to select a 12-hour or 24-hour clock, and to

change the value of the hour and minute settings and AM or PM (if a 12-hour clock is selected).

Press F2 (OK) to conﬁrm the date and time.

X The recorder is now ready to function.

Tip

Power-save mode

By default, the recorder will enter power-save mode after 5 minutes of inactivity. Lift up the recorder or press any button to reactivate it.

Tip

• You can change the length of time before the recorder will enter into power-save mode. Power save, p. 26.

English

• You can change the language, date and time at any time using the settings menu (Settings, p. 23).

4 Use your recorder

Note

• You can customize the settings and behavior of your device (Settings, p. 23.)

• The descriptions in this chapter are based on the default settings.

Create a new recording

Press F3 (New) to create a new recording.

To start recording, point the microphone toward the sound

source and move the slide switch to the G REC position.

X The LED lights in red in overwrite or append mode or

green in insert mode while recording.

To stop recording, move the slide switch to the F STOP

position.

Recording

Record settings

Set the required recording proﬁle before you start a recording session.

The recording proﬁle presets recording parameters such as recording quality and ﬁle format, microphone sensitivity and the microphone mode p. 24.

When voice-activated recording is enabled, recording will start when you begin speaking. When you stop speaking, the recorder will automatically pause recording after three seconds of silence, and resume only when you begin speaking again. Voice-activated recording, p. 18.

The recorder can be used for hands-free recording by connecting the optional Philips foot switch to the docking station. Hands-free recording, p. 20.

Caution

• Do not remove the battery from the device while it is recording. Data may be damaged or lost or malfunctions may occur.

14 EN

to suit the recording conditions

. Proﬁle,

Notes

• Press F1 (Index) during recording or playback to insert an

index mark (Index marks, p. 18).

• Press and hold F3 (Instr) during recording to record an

instruction (Instructions, p. 19).

• If the recording time exceeds the available capacity, recording stops and a message is displayed. You can not make any more recordings. Delete the recordings which you no longer require, replace the memory card, or connect the device to a computer and transfer the ﬁles to your computer.

Add to or overwrite a recording

You can edit an existing recording by overwriting a part of it or inserting additional recording.

While the recorder is in stop mode, press F2 (Menu) and

select Record > Edit mode. Set the required editing mode (Edit mode, p. 25).

• Append mode: add additional recording after existing

recording in a ﬁle.

X The symbol is displayed in the information bar at the

top of the screen when in append mode and the LED lights in red while recording.

• Insert mode: insert additional recording without

overwriting existing recording in a ﬁle.

X The

symbol is displayed in the information bar at the top of the screen when in insert mode and the LED lights in green while recording.

• Overwrite mode: overwrite a previous recording

starting from any point within the ﬁle.

X No symbol is displayed in the information bar at the top

of the screen when in overwrite mode and the LED lights in red while recording.

Press + / – to select the ﬁle into which the insertion should

be made. When using the insert or overwrite mode, play, forward or

rewind to the position where the insertion should be made. To start recording, point the microphone toward the sound

source and move the slide switch to the G REC position.

X The LED lights in red in overwrite or append mode or

green in insert mode while recording.

To stop recording, move the slide switch to the F STOP

position.

Playback

Selecting a ﬁle

Press + while the device is in stop mode.

X The position indicator jumps to the end of a ﬁle. X The position indicator jumps to the start of the next ﬁle.

Press – while the device is in stop mode.

X The position indicator jumps to the start of a ﬁle. X The position indicator jumps to the end of the previous

ﬁle.

Note

• If the ﬁle contains index marks or recorded instructions,

press + / – to jump to the previous or the next index mark or instruction.

X The index number is displayed for one second.

English

Note

• When you edit, the recording quality of the original recording is used.

• The Insert recording mode is not available when the recording format is MP3 or PCM.

Playback a recording

While the device is in stop mode, press + / – to select the ﬁle

to play and locate the beginning of the recording. Move the slide switch to the C PLAY position to start

playback.

X The LED will light green.

Press + / – to adjust the volume.

Move the slide switch to the F STOP position to stop

playback.

X Playback is paused at the current position. The device

returns to stop mode.

Adjusting playback speed

Press F3 (Speed) repeatedly during playback to toggle

between faster, slower and normal playback speed.

X Playback speed becomes faster (+30 %) and the D icon

will be displayed.

X Playback speed becomes slower (-25 %) and the cE icon

will be displayed.

X Playback returns to normal speed and the C icon will be

displayed.

Quick search

You can scan backward or forward in the current ﬁle at a fast speed. This allows to ﬁnd a speciﬁc part of the recording.

Move the slide switch to the B REW position during play-

back or when the device is stopped

X to scan backward in the current ﬁle at a fast speed.

Press and hold FWD during playback or when the device is

stopped

X to scan forward in the current ﬁle at a fast speed.

Note

• If the ﬁle contains index marks or recorded instructions, scanning backward or forward stops for 1 second at the index mark or instruction.

Tip

• Playback sound during quick search can be activated or deactivated. This allows you to listen to the recording while forwarding or rewinding. (Acoustic feedback, p. 26).

Delete

You can delete individual ﬁles from the device, part of a ﬁle or delete all ﬁles simultaneously.

Notes

• Deleted ﬁles can not be recovered.

• Files that are marked ﬁnished and locked (EOL) cannot be

deleted. Unlock it by pressing the EOL button.

• Make sure that the memory card is not set to read-only (locked).

Delete a ﬁle

While the recorder is in stop mode, press + / – to select the

ﬁle to be deleted. Press F2 (Menu) and select File > Delete ﬁle.

Press F2 (OK) to conﬁrm the deletion.

X The ﬁle is deleted. Sequential ﬁle numbers are reassigned

automatically.

Delete part of a ﬁle

While the recorder is in stop mode, press F2 (Menu) and

select File > Delete section. Using the play, forward or rewind functions, navigate to the

beginning of the section to be deleted. While the recorder is in stop mode, press F3 (Mark).

Using the play, forward or rewind functions, navigate to the

end of the section to be deleted.

X The section to be deleted is marked in red.

While the recorder is in stop mode, press F2 (Delete) to

conﬁrm the deletion of the marked section.

16 EN

Delete all ﬁles

While the recorder is in stop mode, press F2 (Menu) and

select File > Delete all. Press F2 (OK) to conﬁrm the deletion.

X All ﬁles are deleted.

English

5 Use more of your

recorder

Voice-activated recording

When voice-activated recording is enabled, recording will start when you begin speaking. When you stop speaking, the device will automatically pause recording after three seconds of silence, and resume only when you begin speaking again. Use the voiceactivation threshold to set the volume at which the device should begin recording.

Activate the voice-activated recording feature in the settings

menu (Settings, p. 23).

X When activated, the symbol is displayed in the infor-

mation bar at the top of the screen.

To start recording, point the microphone toward the sound

source and move the slide switch to the G REC position.

X The devices switches to standby mode. Recording will

start when you begin speaking (or the sound level is above the voice-activation threshold).

X When you stop speaking (or the sound level drops below

the voice-activation threshold), the device will automatically pause recording after three seconds and the LED ﬂashes.

Press + / – during recording to adjust the voice-activation

threshold. To stop recording, move the slide switch to the F STOP

position.

Index marks

Index marks can be used to mark certain points in a recording as points of reference.

To add an index mark, press F1 (Index) during recording

or playback.

X The index number is displayed for one second. X Up to 32 index marks can be set per ﬁle.

To locate an index mark, press + / – while the recorder is in

stop mode (Selecting a ﬁle, p. 15). To delete an index mark, play, fast forward or fast rewind to

the index mark to be deleted. While the recorder is in stop mode, press F2 (Menu) and select File > Index clear.

18 EN

Assign keywords (author ID and work type)

One or more keywords, such as the author’s name or a work type, can be assigned to every recording. Keywords can be used to identify recordings and automatic ﬁle routing in Philips SpeechExec software.

Note

• Keywords must ﬁrst be set up with Philips Speech Exec software. Advanced conﬁguration, p. 21.

• By default, the keyword category Author with the keywords ‘DPM8000/DPM8500’ and ‘- - -’ (empty) and the category Work type with the keywords ‘Memo’, ‘Letter’, ‘Fax’ and ‘Report’ are available.

Instructions

Spoken instructions are recorded comments by the author that are directed to the person transcribing the recording. They usually contain information which is relevant to the recording but does not have to be typed out.

To record an instruction, press and hold F3 (Instr) during

recording.

X The instruction is displayed as a blue line on the ﬁle posi-

tion bar.

To locate an instructions, press + / – while the recorder is in

stop mode (Selecting a ﬁle, p. 15). To delete an instruction, follow the steps for deleting a part

of a recording (Delete part of a ﬁle, p. 16).

Note

English

Assign an author name

While the recorder is in stop mode, press F2 (Menu) and

select File > Author.

X a list of author names is displayed.

Press + / – to select an author name.

Press F2 (OK) to assign the selected author name to the

recording.

Assign a work type

While the recorder is in stop mode, press F1 (Work type)

X a list of work types is displayed.

Press + / – to select a work type.

Press F2 (OK) to assign the selected work type to the

recording.

• Instructions can only be recorded when the recording format is DSS/DSS Pro.

File lock and priority

Use the ﬁle lock function to prevent important ﬁles from being accidentally deleted and mark them as ﬁnished. With the priority-setting option, urgent recordings can be prioritized during transcription.

While the recorder is in stop mode, press the EOL button

to lock the ﬁle and mark it as ﬁnished.

X The symbol is displayed. X A new, empty recording is created.

To assign priority status to the recording, press the EOL but-

ton again within half a second.

X The symbol is displayed.

To make changes to the ﬁle, unlock it by pressing the EOL

button.

Notes

• Philips SpeechExec software can be conﬁgured to download only those ﬁles from the device to the computer that are marked ﬁnished.

• Locked ﬁles are deleted when the memory card is formatted or the delete-all-ﬁles function is used.

Hands-free recording and transcription

The device can be used for hands-free recording and transcription by connecting the optional Philips foot switch LFH2210 to the docking station. In this operating mode, you can control the recording and playback functions with the foot switch.

Hands-free recording

To activate the hands-free recording feature, press F2

(Menu) while the recorder is in stop mode and select Device > Hands-free mode > Dictate.

Set the switch on the underside of the foot swich to the T

position. Connect the foot switch to the back of the docking station

and place the recorder in the docking station.

X The symbol is displayed in the information bar at the

top of the screen.

Press the middle pedal of the foot switch to enter record-

standby mode. To start recording, press the right pedal of the foot switch. For short pauses, press the right pedal of the foot switch again. To continue recording, press the right pedal of the foot switch again.

To stop recording, press the left pedal of the foot switch. To

continue recording, repeat step 4. Press and hold the left pedal of the foot switch for fast

rewind. When rewinding reaches the desired position, release the pedal.

G C

20 EN

When recording is stopped, press the right pedal of the foot

switch to start playback. Press the right pedal of the foot control again to stop playback.

Double click the left pedal of the foot switch during record-

ing to ﬁnish/lock (EOL) the current recording and create a new ﬁle.

Hands-free transcription

B C

To activate the hands-free transcription feature, press F2

(Menu) while the recorder is in stop mode and select Device > Hands-free mode > Transcribe.

Connect the optional Philips foot switch to the back of the

docking station and place the recorder in the docking station.

X The symbol is displayed in the information bar at the

top of the screen.

Press and hold the left pedal for fast rewind. When rewinding

reaches the desired position, release the pedal. Press and hold the middle pedal to fast forward. When for-

warding reaches the desired position, release the pedal. Press the right pedal to start playback.The behavior for

starting and stopping playback depends on the setting of the playback switch on the underside of the foot control:

• N (Neutral) position: Press and hold the right pedal for

playback. When the pedal is released, playback is stopped.

• T (Toggle) position: Press and release the right pedal to

start continuous playback. Press the right pedal again to stop playback.

Use Philips SpeechExec software

Philips SpeechExec software (Windows version only) can be used for advanced conﬁguration of the recorder, automatic download, conversion and routing of ﬁles.

Note

• For detailed information about SpeechExec software, refer to the SpeechExec help.

Advanced conﬁguration

Philips SpeechExec software provides a wizard that guides users through the conﬁgurations and settings of the device. The wizard assists in conﬁguring time format, sound feedback, voice-activated recording, display appearance, recording proﬁles, keywords, and ﬁle download to the computer.

Connect the recorder to the computer using the USB cable

or the docking station. Start Philips SpeechExec Pro software and click Settings >

General settings on the menu bar and select DPM/DT Conﬁguration > DPM Wizard from the list on the left

panel. Click the Start Wizard… button to open the wizard and

follow the on-screen instructions to customize the recorder. Click the Finish button to close the wizard and conﬁrm the

transfer of the new settings to the recorder.

Note

• When the recorder is connected to the computer for the ﬁrst time, Windows detects the new hardware and automatically installs the required drivers. When the installation is complete, Windows may prompt you to restart the computer.

English

Download recordings to the computer

With USB mass storage support, the recorder is automatically displayed as an external drive when it is connected to the computer. It can then be accessed easily with any program as a regular drive.

Use Philips SpeechExec software for automatic download, conversion, and routing of ﬁles.

Make a recording with the recorder.

Start Philips SpeechExec Pro software.

Connect the recorder to the computer using the USB cable

or the docking station. By default, the recordings on the recorder will be down-

loaded automatically to the computer and moved to the Finished dictations folder of the work list.

Note

• How and which ﬁles are downloaded after the recorder is connected to a computer can be conﬁgured in the settings menu of Philips SpeechExec software or with the conﬁguration wizard.

Use the barcode scanner (DPM8500 only)

The barcode module allows barcode scanning from a distance of up to 25 cm (10 inches) and supports barcode information with up to 30 digits.

Add barcode information to a ﬁle

While the recorder is in stop mode, press F1 (Scan) and

scan the barcode.

X When a barcode is recognized, the device will beep and

the barcode information is displayed.

Press F2 (OK) to conﬁrm the barcode input.

X The device returns to the stop mode.

Display barcode information

To display previously recorded barcode information:

While the recorder is in stop mode, press F2 (Menu) and

select File > File information.

Overwrite barcode information

While the recorder is in stop mode, press F1 (Scan) and

scan the barcode.

X When a barcode is recognized, the device will beep and

the old and the new barcode information is displayed.

Press F2 (OK) to conﬁrm the new barcode information and

to overwrite the old barcode information.

X The device returns to the stop mode.

22 EN

6 Settings

Use the menu

Press F2 (Menu) while the recorder is in stop mode to

open the menu. Press + / – to select the next/previous menu item.

Press F3 (Enter) to enter a sub menu. Press F1 (Back) to

exit the menu. Press + / – to select a function.

Press F2 (OK) to conﬁrm a selection or F1 (Back) to exit

a sub menu without changing a setting.

Note

• Some settings, such as deﬁning keywords, ﬁle encryption or device lock, are available only through Philips SpeechExec software. Advanced conﬁguration, p. 21.

Menu list

File

Record

Delete ﬁle Delete section Priority high / normal Lock / EOL Index set / clear Author Work type Delete all File information

Proﬁle Line-in

Display

Device

Record notiﬁcation beep Edit mode (Encryption) Voice activation

Brightness Backlight Appearance Record lamp Language

Beep Acoustic feedback Power save Date & time Slide switch Auto backspace Device information Format card USB charge USB audio Hands-free mode Diagnosis ﬁle Reset settings Noise reduction

English

File menu

Delete ﬁle

Delete individual ﬁles from the device. Delete a ﬁle, p. 16.

Delete section

Delete part of a ﬁle. Delete part of a ﬁle, p. 16.

Priority high / normal

With the priority-setting option, urgent recordings can be prioritized during transcription. You can select High (the symbol is displayed) or Normal. The default value is Normal. File lock and priority, p. 20.

Lock /EOL

Use the ﬁle lock function to prevent important ﬁles from being accidentally deleted and mark them as ﬁnished. File lock and priority, p. 20.

Index set / clear

Index marks can be used to mark certain points in a recording as points of reference. Index marks, p. 18.

Author, Work type

Delete all

Delete all ﬁles simultaneously from the device. Delete all ﬁles, p. 17.

24 EN

File information

Display information about the current ﬁle, such as ﬁle number, ﬁle name, assigned keywords, barcode information, recording date and time.

Record menu

Proﬁle

The recording proﬁle presets recording parameters such as recording quality and ﬁle format, microphone sensibility and the microphone mode symbol is displayed in the information bar at the top of the screen.

• Personal: customize all settings. » Recording quality: set the ﬁle format and the quality

of the recording (bit rate). The higher the recording quality the bigger the ﬁle and the less recordings you can create.

› DSS SP: .dss, mono, 13.7 kbit/s › DSS QP: .ds2, mono, 28 kbit/s › MP3 Stereo: .mp3, stereo, 192 kbit/s › PCM Voice: .wav, mono, 353 kbit/s › PCM Stereo: .wav, stereo, 705 kbit/s

» Microphone sensitivity: adjust the recording

sensitivity to avoid recording background noises and to adapt to the recording environment.

› Meeting: high sensitivity › Dictate: medium sensitivity › Private: low sensitivity

» Microphone mode: the microphone mode can be

controlled by the integrated motion sensor. The motion sensor senses when the device is placed on the desk or held in the hand and sets the microphone mode accordingly.

› Directional: focus on the right microphone and ﬁlter

› 360 degrees: records sounds in all directions.

• Meeting: optimized for the recording of multiple sound

sources, such as meetings and conferences with a small num-

to suit the recording conditions

sounds from the side.

. The proﬁle’s

ber of people (Recording quality: MP3 Stereo, Microphone sensitivity: Meeting (high), Microphone mode in hand: 360 degrees, Microphone mode on desk: 360 degrees).

• Dictate: optimized setting for the recording of a sound

source close to the device (Recording quality: DSS QP, Microphone sensitivity: Dictate (medium), Microphone mode in hand: Directional, Microphone mode on desk: 360 degrees).

• Speech recognition: optimized for subsequent editing

using speech recognition software (Recording quality: DSS QP, Microphone sensitivity: Private (low), Microphone mode in hand: Directional, Microphone mode on desk: 360 degrees).

Note

• All recording proﬁles can be customized with Philips SpeechExec software. Advanced conﬁguration, p. 21.

Encryption

Recordings can be encrypted in real time using the Advanced Encryption Standard (AES or Rijndael Algorithm) with a key length of 256 bits. AES provides a very high degree of security and has been approved in the USA for the most highly classiﬁed government information.

Note

• Encryption must be set up with Philips Speech Exec software. Advanced conﬁguration, p. 21.

• Encrpytion is only supported for ﬁles in DSS Pro format.

• When encryptionis activated, the symbol is displayed in the information bar at the top of the screen.

• Encrpyted ﬁles can only be played with Philips Speech Exec software.

English

Line-in

If you connect an external microphone to the device, the recording source will switch automatically and the device’s microphones will be turned o. Set the line-in option depending on the external source:

• O: connect an external mono or stereo microphone

• On: connect an ampliﬁed recording source (e.g. a stereo

system)

Record notiﬁcation beep

Enable/disable a beep tone indicating recording is about to begin.

Edit mode

You can edit an existing recording by overwriting a part of it or inserting additional recording. Add to or overwrite a recording, p. 14.

The device itself can be assigned a PIN code to protect against unauthorized use or ﬁle playback.

Voice activation

Display menu

Device menu

Brightness

Adjust the brightness of the display. The brightness level of the display will aect how quickly the device consumes battery power.

Backlight

Set the length of time the device waits before turning o the display’s backlight:

• Auto: adjusts the brightness of the display automatically and

turns o the display’s backlight after 8 seconds.

• 8 sec (default)

• 20 sec

• On

Appearance

Select a display mode: Advanced (default), Classic. Startup screen, p. 9.

Record lamp

Enable/disable the LED light.

Language

Set the language for the device’s user interface: English, Deutsch, FranÇais, Español, Italiano. Set the language,

p. 13

Beep

Enable/disable key and signal tones.

Acoustic feedback

Allows you to listen to the recording while forwarding or rewinding. Quick search, p. 16.

Power save

Set the length of time before the recorder will enter into powersave mode: 1 min, 5 min (default), 10 min, 15 min, O. Power-save mode, p. 13.

Date & time

The date and time entered are saved with each recording as the recording time. Set the date and time, p. 13

Slide switch

You can customize the functionality of the slide switch. By default, the slide switch is set to International.

Position Interna-

1 2 3 4

* EOL and REC STANDBY buttons switch functionality.

tional

cG B B B cF

C B A A A

Philips Philips

classic*

C/G C/G F/H F/H F/H C/G

German

26 EN

Auto backspace

Move the slide switch brieﬂy to the B REW position to jump back the conﬁgured number of seconds in the recording: O (default), 1 sec, 2 sec, 3 sec, 4 sec.

Device information

Display information about the device, such serial number, model number and ﬁrmware version. Display device information, p.

28.

Format card

Deletes all recordings and ﬁles saved on the device. Memory formatting, p. 28.

USB charge

Change the charging behavior of the device. If the USB port of your computer does not supply enough power capacity (500 mA), charging may not be successful. Set the USB charge option to Slow [100 mA] or O and use an (optional) power supply.

• Fast [500 mA] (default)

• Slow [100 mA]

• O

USB audio

When set to On, the device can be used as audio output device for the computer when it is connected via the USB cable.

Hands-free mode

The recorder can be used for hands-free recording and transcription by connecting the optional Philips foot switch LFH2210 to the docking station. In this operating mode, you can control the recording and playback functions with the foot switch. Hands-free recording and transcription, p. 20.

Reset settings

Reset your settings to the factory default values.

English

Noise reduction

Turn on the noise reduction function for better playback quality. Noise reduction reduce the background noise and improves the intelligibility of quieter voices.

Diagnosis ﬁle

Save a diagnosis ﬁle for error analysis and a ﬁle with all device conﬁguration settings on the memory card.

7 Service

Do not perform any maintenance operations that are not described in this user manual. Do not disassemble the device into its component parts to carry out repairs. The device may only be repaired in authorised service centers.

Display device information

In stop mode (start-up screen), press F2 (Menu) and select

Device > Device information.

X General device information is displayed: serial number,

model number, ﬁrmware version of the device.

Press F1 (Back) to return to the stop mode.

Memory formatting

Caution

• Formatting the memory deletes all recordings and ﬁles saved on the device.

In stop mode (start-up screen), press F2 (Menu) and select

Device > Format card. Press F3 (Enter), then press F2 (OK) to conﬁrm the

formatting.

Tip

• Press F1 (Back) to cancel the operation.

Updating the ﬁrmware

Your device is controlled by an internal program called ﬁrmware. As a part of ongoing product maintenance, the ﬁrmware is upgraded and errors are corrected.

It is possible that a newer version (an “update”) of the ﬁrmware has been released since you purchased the device. In this case you can easily update your device to the latest version.

Caution

• The battery should be fully charged to prevent the power supply being interrupted during the update.

Connect the device to the computer using the USB cable or

the docking station. Download the ﬁrmware update for your model from the

website www.philips.com/dictation onto your computer. Copy the new ﬁrmware ﬁle to the root directory of the

device. Disconnect the device from the computer.

X The ﬁrmware is automatically updated. This may take a

few minutes.

Caution

• Wait until the ﬁrmware update is complete before calling up other device functions. Failure to properly update the ﬁrmware may result in the device malfunctioning.

28 EN

Tip

• Firmware updates can be performed automatically via Philips SpeechExec software. Use Philips SpeechExec software, p. 21.

Troubleshooting

Problem Possible cause/solution

The device does not turn on • Battery is empty.

X Recharge the battery.

• The device is turned o. X Turn the power on. Power on/o, p. 12.

• The device is in power-save mode. X Lift up the recorder or press any button to reactivate it.

The device does not playback recordings • No recordings are saved in the device.

The device does not respond • Remove the battery and insert it again.

I cannot hear anything from the speaker • Headphones are connected to the device.

X Unplug the headphones.

• The volume is at the lowest setting. X Adjust the volume level.

Recording does not start • There is no memory card in the device.

X Insert a memory card into the device. Insert and eject the memory card,

p. 11

• Memory card is not formatted correctly. X Format the memory card in the device. Memory formatting, p. 28

• The the available memory space for recording is full. X Delete some ﬁles or move them to an external device.

• The ﬁle is locked. X Unlock the ﬁle. File lock and priority, p. 20

• The memory card is locked. X Unlock the memory card.

I cannot hear anything from the headphones • The headphones are incorrectly connected.

X Check the headphone connection.

• The volume is at the lowest setting.

English

8 Technical data

Connectivity

• Headphones: 3.5 mm

• Microphone: 3.5 mm

• USB: high-speed USB 2.0

• Docking connector

• Memory card slot

Display

• Type: color TFT

• Diagonal screen size: 2.4 inches / 6.1 cm

• Resolution: 320 x 240 pixels

Storage media

• Exchangeable memory card

• Memory card types: SD/SDHC (DPM8000, DPM8200), micro SD/SDHC (DPM8500), up to 32 GB

• Mass storage class compliant

Audio recording

• Recording format: DSS/DSS Pro (Digital Speech Standard), MP3, PCM

• Built-in microphone: 1 directional microphone, 1 microphone for 360 degree recording

• Recording modes: DSS QP (.ds2/mono), DSS SP (.dss/mono), MP3 (.mp3/stereo), PCM Voice (.wav/mono), PCM Stereo (.wav/stereo)

• Bit rate: 13.7 kbit/s (DSS SP), 28 kbit/s (DSS QP), 192 kbit/s (MP3), 353 kbit/s (PCM Voice), 705 kbit/s (PCM Stereo)

• Recording time (4 GB memory card): 700 hours (SP), 350 hours (QP), 50 hours (MP3), 27 hours (PCM Voice), 13 hours (PCM Stereo)

• Sample rate: 44.1 kHz (MP3), 22.05 kHz (PCM), 16 kHz (DSS QP), 12 kHz (DSS SP)

Sound

• Speaker type: built-in round dynamic speaker

• Speaker diameter: 28 mm

• Speaker output power: 200 mW

Power

• Battery type: Philips rechargeable Li-ion battery ACC8100

• Battery lifetime: up to 23 hours of recording (DSS Pro mode), up to 200 hours standby

• Charging time (full charge): 3 hours

Security

• Real time ﬁle encryption

• Encryption standard: Advanced Encryption Standard (AES or Rijndael Algorithm) with 256 bits

• Device lock with pin code

Barcode scanner (DPM8500)

• Compatible bar codes: UPC-A, UPC-E, EAN-8, EAN-13, Code 128, GS1-128, ISBT 128, Code 39, Interleaved 2 of 5, Inverse 1D, GS1 DataBar, Matrix 2 of 5

• Scan engine: CCD-based, single line

Green Speciﬁcations

• Compliant to 2002/95/EC (RoHS)

• Lead-free soldered product

Operation conditions

• Temperature: 5° – 45° C / 41° – 113° F

• Humidity: 10 % – 90 %, non-condensing

Speciﬁcations

• Product dimensions ( W × D × H): 53 × 123 × 15 mm / 2.1 × 4.8 × 0.6 inches

• Weight: 117 g / 4.1 oz including battery

30 EN

+ 142 hidden pages