Panasonic KX-FPG377, KX-FPG376 User Manual
2.4 GHz Digital Cordless Answering System
and Fax
Operating Instructions
Model No. KX-FPG376
Model No. KX-FPG377
FOR FAX ADVANTAGE ASSISTANCE:
— PHONE CALL
1-800-HELP-FAX (1-800-435-7329)
— E-MAIL TO
consumerproducts@panasonic.com
for customers in the U.S.A. or Puerto
Rico
— REFER TO
www.panasonic.com
for customers in the U.S.A. or Puerto
Rico
Please read these Operating
Instructions before using the unit
and save for future reference.
This model is designed to be
used only in the U.S.A.
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open so that you will
find easy reference to the buttons.
OPEN
I
Location of controls
Please keep this page open when following operating instructions. For a description of each button, see
page 10.
Base unit
A
I
Buttons (Listed in alphabetical order)
AUTO ANSWER E FLASH R RECORD C
CALLER ID B HELP L REDIAL/PAUSE S
CALLER IQ D LOCATOR/INTERCOM A SET J
CALL WAIT R MENU P SLOW G
COPY I MUTE T STOP K
DIGITAL SP-PHONE Q NAVIGATOR N TONE F
ERASE M PLAY MESSAGES O VOLUME N
FAX/START J QUICK H
BC
K
DF
L M OP R S
N
E
QTJ
G H
Handset
A
B
C
D
E
F
G
H
I
J
K
Buttons (Listed in alphabetical order)
CALLER IQ H
CALL WAIT/PLAYBACK F
CH C
CLEAR J
EDIT C
FLASH F
FUNCTION A
HOLD J
INTERCOM J
MUTE G
Navigator, LOUD/SEARCH C
OFF I
REDIAL/PAUSE K
SP-PHONE D
TA L K B
TONE E
II
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number
(found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electronic device, including fax machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity, or individual. (The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on
page 27 to page 29.
L Note that the images of copied or received documents will remain on the used ink film. Use discretion
when disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star:
L As an ENERGY STA R® Partner, Panasonic has determined that this product meets the ENERGY
STAR guidelines for energy efficiency.
ENERGY STAR is a U.S. registered mark.
Trademarks:
L Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other
countries.
L openLCR and openLCR.com are the trademarks of openLCR.com, Inc.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under
the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior
written consent of PCC and its licensee.
© Panasonic Communications Co., Ltd. 2003
2
Safety Instructions
Safety InstructionsSafety Instructions1For Fax Advantage assistance, call 1-800-435-7329 .
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorized service center
when the following conditions occur:
A. When the power cord is damaged or
frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
OTHER INFORMATION:
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of this unit.
L Do not touch the plug with wet hands.
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
For Fax Advantage assistance, call 1-800-435-7329.
3
Safety Instructions
CAUTION:
Battery
To reduce the risk of fire or injury to persons,
read and follow these instructions.
L Use only the battery(ies) specified.
L Do not dispose of the battery(ies) in a fire.
They may explode. Check with local waste
management codes for special disposal
instructions.
L Do not open or mutilate the battery(ies).
Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin. The
electrolyte may be toxic if swallowed.
L Do not let the battery(ies) come in contact
with conductive materials such as rings,
bracelets and keys or the battery(ies) and/or
conductor may overheat and cause burns.
L Charge the battery(ies) provided with or
identified for use with this product only in
accordance with the instructions and
limitations specified in this manual.
NOTICE:
L Operating near 2.4 GHz electrical appliances
may cause interference. Move away from the
electrical appliances and/or press the CH
(Channel) button.
L Consult the manufacturer of any personal
medical devices, such as pacemakers or
hearing aids, to determine if they are
adequately shielded from external RF (radio
frequency) energy. (The unit operates in the
frequency range of 2.402 GHz to 2.480 GHz,
and the power output level can range 0.015
watts.) Do not use the unit in health care
facilities if any regulations posted in the area
instruct you not to do so. Hospitals or health
care facilities may be using equipment that
could be sensitive to external RF (radio
frequency) energy.
4
For Fax Advantage assistance, call 1-800-435-7329.
For Best Performance
For Best Pe rforma nce1For Fax Advantage assistance, call 1-800-435-7329 .For Best Pe rforma nce
For best performance
Battery charge
Place the handset on the cradle of the base unit
for about 9 hours before initial use.
Operating distance and noise
Calls are transmitted between the base unit and
the handset using wireless radio waves.
For maximum distance and noise-free
operation, we recommend the following:
A
B
C
L For details, see page 18.
A Placing the unit away from electrical
appliances such as a TV, personal
computer or another cordless phone.
B Placing the unit in a HIGH and CENTRAL
location with no obstructions such as
walls.
C Raising the antenna vertically.
Note:
L If you are using the handset near a
microwave oven which is being used, noise
may be heard from the receiver or the
speaker. Move away from the microwave
oven and closer to the base unit.
L If you use the handset near another cordless
phone’s base unit, noise may be heard. Move
away from the other cordless phone’s base
unit and closer to your base unit.
For Fax Advantage assistance, call 1-800-435-7329.
5
Table of Contents
1. Table of Contents
1. Introduction and
Installation
Accessories
1.1 Included accessories..........................8
1.2 Accessory information ........................ 9
Finding the Controls
1.3 Overview ............................................9
1.4 Description of base unit buttons ....... 10
1.5 Description of handset buttons.........11
Installation (Base Unit)
1.6 Ink film .............................................. 12
1.7 Paper tray .........................................14
1.8 Recording paper...............................14
Installation (Handset)
1.9 Battery replacement .........................15
1.10 Belt clip............................................. 16
1.11 Headset (optional)............................ 16
2. Preparation
Connections and Setup
2.1 Connections .....................................17
2.2 Battery charge .................................. 18
2.3 Selecting the way to use your fax
machine............................................19
2.4 Case 1: TAM/FAX (Telephone
Answering Machine/Fax) ..................20
2.5 Case 2: Distinctive Ring (1 phone line
with 2 or more phone numbers) .......21
2.6 Case 3: TEL ONLY ...........................22
2.7 Case 4: FAX ONLY ...........................24
Help Button
2.8 Base unit help function ..................... 25
Vo lu me
2.9 Adjusting handset volume ................25
2.10 Adjusting base unit volume...............26
Initial Programming
2.11 Date and time...................................27
2.12 Your logo...........................................28
2.13 Your fax number ...............................29
3. Telephone
Making and Answering Calls
3.1 Making phone calls........................... 30
3.2 Answering phone calls......................31
3.3 Intercom ...........................................32
3.4 Transferring a call .............................33
Automatic Dialing
3.5 Storing names and telephone numbers
into the navigator directory ............... 33
3.6 Editing a stored item......................... 35
3.7 Erasing a stored item .......................35
3.8 Making a phone call using the navigator
directory............................................ 35
Caller ID
3.9 Caller ID service ............................... 36
3.10 Viewing and calling back using caller
information........................................ 37
3.11 Erasing caller information ................. 39
3.12 Storing caller information into the
navigator directory............................39
4. Fax
Sending Faxes
4.1 Sending a fax manually.................... 40
4.2 Documents you can send................. 41
4.3 Sending a fax using the navigator
directory ........................................... 42
4.4 Broadcast transmission.................... 42
Receiving Faxes
4.5 Receiving a fax manually–{AUTO
ANSWER} OFF................................ 44
4.6 Receiving a fax automatically–{AUTO
ANSWER} ON .................................45
5. Distinctive Ring
Distinctive Ring
5.1 Distinctive Ring service from your
phone company................................47
5.2 Using two or more phone numbers on a
single telephone line......................... 47
5.3 Using three or more phone numbers on
a single telephone line...................... 47
5.4 Programming the ring pattern assigned
for fax................................................48
6. Copy
Copying
6.1 Making a copy ..................................49
7. Answering Machine
Greeting
7.1 Recording your greeting message....51
Memo Message
7.2 Leaving a message for others or
yourself.............................................51
Incoming Messages
7.3 Listening to recorded messages ......52
7.4 Remote operation with the handset..53
Remote Operation
7.5 Operating from a remote location.....54
Voice Mailbox
7.6 Allowing callers to leave private
messages (mailbox) .........................56
7.7 Recording your mailbox greeting
messages ......................................... 56
6
Table of Contents
7.8 Listening to recorded mailbox
messages using the base unit..........57
7.9 Listening to recorded mailbox
messages using the handset............ 57
7.10 Listening to recorded mailbox
messages from a remote location ....58
Option
7.11 Transferring recorded messages to
another telephone ............................58
8. Programmable Features
Features (Base Unit)
8.1 Programming....................................60
8.2 Basic features................................... 60
8.3 Advanced features............................61
8.4 Direct commands for programming
features.............................................64
9. Help
Error Messages
9.1 Error messages – Reports ...............67
9.2 Error messages – Display ................67
Frequently Asked Questions
9.3 When a function does not work, check
here ..................................................69
Jams
9.4 Recording paper jams ......................74
9.5 Document jams – sending................76
Cleaning
9.6 Document feeder cleaning................77
9.7 Thermal head cleaning.....................78
Customer Services
11.5 Customer Services directory ............ 89
12.Index
12.1 Index................................................ 90
10.Caller IQ Feature
Caller IQ Feature
10.1 openLCR service for the Caller IQ
feature ..............................................79
10.2 To turn the Caller IQ ON / OFF......... 79
10.3 Updating the rate table (downloading
the rate table) ...................................80
10.4 Downloading information .................. 80
10.5 Viewing information (Handset) .........81
10.6 Printing information (Base unit)........ 81
11.General Information
Printed Reports
11.1 Reference lists and reports (Base unit
only).................................................. 82
Specifications
11.2 Technical data about this product..... 83
FCC and Other Information
11.3 FCC and Other Information.............. 85
Limited Warranty
11.4 Limited Warranty ..............................87
7
1. Introduction and Installation
1Int roduction and Installation
1.1 Included accessories
No. Item Part number
1 Power cord PFJA1030Z 1 ----------
2 Telephone line cord PQJA10075Z 1 ----------
3 Cordless handset ---------- 1 ----------
4 Belt clip PQKE10341Z1 1 ----------
5 Paper tray PFKS1088Z1 1 ----------
6 A4 paper guide PFKS1089Z1 1 ----------
7 Ink film (10 meters long) ---------- 1 prints about 30 letter-
8 Operating instructions PFQX1858Y 1 ----------
9 Quick start sheet PFQW1981Y 1 ----------
*1 Part numbers are subject to change without notice.
Note:
L If any items are missing or damaged, check with the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
12345
*1
Quantity Specifications
sized pages.
6789
8
For Fax Advantage assistance, call 1-800-435-7329.
Finding the Controls
1. Introduction and Installation
1.2 Accessory information
Accessories for this unit can be ordered online,
by fax, or by telephone.
Please note that only orders for replacement film
and batteries can be accepted by fax and
telephone.
– Replacement film
mm × 35 m (8
about 113 letter-sized pages.)
– Battery (P-P511)
– Headset (KX-TCA60, KX-TCA86, KX-
TCA88, KX-TCA91, KX-TCA92, KXTCA98): Allows hands-free telephone
conversations.
*1 To ensure the unit operates properly, we
recommend the use of a Panasonic
replacement film.
To place an order online (for customers in
the U.S.A. ONLY)
Visit our web site:
http://www.panasonic.com/kxfpg376
L For questions regarding online orders:
E-mail: specialty@panasonic.com
Telephone: 1-866-888-2929
To place an order by fax (replacement film
and batteries only)
Fax: 1-800-237-9080
Include:
– your name, shipping address and telephone
number
– credit card type, number, expiration date and
your signature
– part number and quantity
To place an order by telephone
(replacement film and batteries only)
Telephone: 1-800-332-5368
*1
(KX-FA92): 2 rolls - 216
1
/2" × 114') (Each roll will print
1.3 Overview
1.3.1 Base unit
2
154
9j8ln
1 Document guides
2 Paper tray
3 Recording paper entrance
4 Metal recording paper guide
5 Recording paper exit
6 Tension plate
7 Antenna
8 Microphone
9 Front cover
j Document entrance
k Document exit
l Speaker
m Green button (Back cover release button)
n Back cover
k
376
m
For Fax Advantage assistance, call 1-800-435-7329.
9
1. Introduction and Installation
1.3.2 Handset
1
3
4
2
5
1 Antenna
2 Headset jack
3 Receiver
4 Speaker
5 Microphone
1.4 Description of base
unit buttons
L Keep the front cover page open for button
locations.
A {LOCATOR/INTERCOM}
L To locate or page the handset (page 32).
B {CALLER ID}
L To use the Caller ID features (page 38).
C {RECORD}
L To record a greeting message (page 51).
L To record a memo message (page 51).
D {CALLER IQ}
L To use the Caller IQ feature (page 79).
E {AUTO ANSWER}
L To turn ON/OFF the AUTO ANSWER
setting (page 44, 45).
F {TONE}
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse services.
G {SLOW}
L For slow playback (page 52).
H {QUICK}
L For quick playback (page 52).
I {COPY}
L To initiate copying (page 49).
J {FAX/ START }{SET}
L To initiate fax transmission or reception.
L To store a setting during programming.
K {STOP}
L To stop an operation or programming.
L To clear a character/number (page 29).
L {HELP}
L To print a quick reference (page 25).
M {ERASE}
L To erase recorded messages (page 52).
L To erase a recorded greeting message
(page 51).
N {NAVIGATOR}{VOLUME}
L To navigate to the next operation.
L To search for a stored item (page 36, 42).
L To select features or feature settings
during programming (page 60).
L To adjust volume (page 26).
O {PLAY MESSAGES}
L To play recorded messages (page 52).
P {MENU}
L To initiate or exit programming (page 60).
Q {DIGITAL SP-PHONE}
L For speakerphone operation (page 31,
32).
R {FLASH}{CALL WAIT}
L To access special telephone services
such as call waiting (page 36) or for
transferring extension calls.
S {REDIAL/PAUSE}
L To redial the last number dialed from the
base unit (page 31).
L To insert a pause during dialing or after
pressing {FLASH}.
T {MUTE}
L To mute your voice to the other party
during a conversation. To release the
mute, press this button again.
10
For Fax Advantage assistance, call 1-800-435-7329.
1.5 Description of handset
buttons
L Keep the front cover page open for button
locations.
A {FUNCTION}
L To initiate programming (page 25).
B {TALK}
L To make/answer calls (page 30, 31).
C Navigator, {LOUD/SEARCH}{CH}{EDIT}
L To navigate to the next operation.
L To adjust volume (page 25).
L To search for a stored item (page 35).
L To select features or feature settings
during programming (page 31).
L To select a clear channel (page 30).
L To edit the caller’s phone number (page
37).
D {SP-PHONE}
L For speakerphone operation (page 30,
31).
E {TONE}
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse services.
F {FLASH}{CALL WAIT/PLAYBACK}
L To access special telephone services
such as call waiting (page 36) or for
transferring extension calls.
L To listen to recorded messages (page
53).
G {MUTE}
L To mute your voice to the other party
during a conversation. To release the
mute, press {MUTE}, {TAL K} or
{SP-PHONE}.
H {CALLER IQ}
L To use the Caller IQ feature (page 79).
I {OFF}
L To hang up (page 30).
L To stop an operation or programming.
J {CLEAR}{HOLD}{INTERCOM}
L To clear a character (page 34).
L To erase an item (page 35).
L To put a call on hold (page 30).
L To page the base unit (page 32).
K {REDIAL/PAUSE}
L To redial the last number dialed from the
handset (page 30).
L To insert a pause during dialing.
1. Introduction and Installation
For Fax Advantage assistance, call 1-800-435-7329.
11
1. Introduction and Installation
Installation (Base Unit)
1.6 Ink film
1.6.1 Installing the ink film
1 Open the front cover (1) by pulling up the
center part (2).
2
1
2 Release the back cover by pushing the green
button (1) on the right side of the unit.
OR
Release the back cover by pushing in the
green lever (2) in the unit.
3 Open the back cover (1).
1
4 Insert the gear of the blue core (1) into the
left slot of the unit (2). Insert the rear ink film
roll (3).
L The ink film is safe to touch, and will not
rub off on your hands like carbon paper.
3
1
2
2
1
5 Turn the gear of the blue core (1) in the
direction of the arrow until the white core (2)
begins to turn.
2
1
12
For Fax Advantage assistance, call 1-800-435-7329.
1. Introduction and Installation
L Make sure that the ink film is wrapped
around the blue core (3) at least once.
Correct
1 turn
Tight
3
Incorrect
The ink film is not wrapped around the
blue core.
Slack/Crease
Reverse
6 First close the back cover securely (1) by
pushing down on the dotted area on both
sides (2). Then close the front cover
securely (3).
1.6.2 Replacing the ink film
The included film roll is a starter ink film. To
ensure that the unit operates properly, we
recommend the use of Panasonic replacement
film. See page 9 for accessory information.
L We cannot be responsible for any damage to
the unit or degradation of print quality which
may occur from the use of non-Panasonic
replacement film.
1 Open the covers (see steps 1 to 3 on page
12).
2 Pull out the blue gear (1) and remove the
used ink film (2). Remove the used core
(3).
3
3
1
2
2
1
3 Remove the stoppers (1) and tags (2) from
the new ink film (3).
2
1
3
1
4 Insert the ink film and close the covers (see
steps 4 to 6 on page 12).
For Fax Advantage assistance, call 1-800-435-7329.
13
1. Introduction and Installation
1.7 Paper tray
Insert the tabs on the paper tray (1) into the
slots on the back of the unit (2).
1
2
To use A4 size paper
Insert the tab on the A4 paper guide (1) into the
slot on the paper tray (2) and push the guide
until it clicks into place. Attach the paper tray to
the back of the unit.
1.8 Recording paper
The unit can hold:
– Up to 30 sheets of 60 g/m
to 21 lb.) paper.
– Up to 20 sheets of 90 g/m
– No more than 20 sheets of legal paper.
Please read the note on page 84 for important
information on recording paper.
For superior results, we recommend
Hammermill
®
Jet Print paper.
1 Before inserting a stack of paper, fan the
paper to prevent paper jams.
2 Pull the tension plate forward (1) and insert
the paper, print-side down (2), then push
the tension plate back.
2
to 80 g/m2 (16 lb.
2
(24 lb.) paper.
2
1
2
Note:
L Change the recording paper size to “A4”
(feature #16 on page 61).
14
For Fax Advantage assistance, call 1-800-435-7329.
1
L If the paper is not inserted correctly,
readjust the paper, or the paper may jam.
Correct
Incorrect
1. Introduction and Installation
Installation (Handset)
1.9 Battery replacement
If battery performance diminishes, make sure
you have cleaned the charge contacts and fully
charged the battery. After recharging, if
“Recharge” is displayed and 01 234
continues to flash, the battery needs to be
replaced.
Please only use Panasonic batteries. See
page 9 for accessory information.
L Only use rechargeable batteries. If you
install non-rechargeable batteries and
start charging them, the batteries may
leak electrolyte.
1 Press the arrow on the battery cover firmly
and slide the cover.
4 To close, rest the battery cover flat against
the handset and slide the battery cover while
pressing it down, as indicated by the arrow.
Correct Incorrect
Attention:
2 Remove the old battery.
3 Insert the new battery, matching the correct
polarity (1), then push the battery down into
the compartment (2).
1
2
A nickel cadmium battery that is recyclable,
powers the product you have purchased.
At the end of its useful life, under various
state and local laws, it is illegal to dispose of
this battery into your municipal waste
stream.
Please call 1-800-8-BATTERY for
information on how to recycle this battery.
For Fax Advantage assistance, call 1-800-435-7329.
15
1. Introduction and Installation
1.10 Belt clip
You can hang the handset on your belt or pocket
using the belt clip.
To attach the belt clip
To remove the belt clip
1.11 Headset (optional)
Plugging an optional headset into the handset
allows to have hands-free phone conversations.
Please use only a Panasonic headset. See
page 9 for accessory information.
To connect an optional headset to the
handset
16
L Model shown is KX-TCA88.
For Fax Advantage assistance, call 1-800-435-7329.
2. Preparation
2Pr eparation2For Fax Advantage assistance, call 1-800-435-7329 .Connections and Set up
2.1 Connections
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
Power surge
( )
protector
Telephone
line cord
Power
cord
(120 V, 60 Hz)
To a single telephone
line jack (RJ11C)
To a
power
outlet
attach the filter to the telephone line cord of the
fax machine.
Telephone
line cord
To a single
telephone
Filter
line jack
Line surge
( )
protector
Note:
L To avoid malfunction, do not position the fax
machine near appliances such as TVs or
speakers which generate an intense
magnetic field.
L This unit may disturb the performance of
other devices connected to the same
telephone line.
Using surge protectors
L The warranty does not cover damage due to
power line surges or lightning. For additional
protection, we recommend the use of a surge
protector.
If you use this unit with a computer or
subscribe to an xDSL service
Fax transmission/reception may be disturbed, or
you may hear interference noise during
telephone conversation. A filter to prevent this is
provided from your service company. Please
For Fax Advantage assistance, call 1-800-435-7329.
17
2. Preparation
2.2 Battery charge
Place the handset on the cradle of the base unit
for about 9 hours before initial use.
1
2
– it should last up to about 11 days while not
in use (off the base unit).
Recharge
Recharge the battery when:
– the handset beeps intermittently while it is in
use.
–“Recharge” is shown and 01 234 flashes
on the handset display.
L Recharge the handset battery for more than
15 minutes, or the display will continue
showing the indication.
Automatic security code setting
The security code helps to avoid unauthorized
use of your telephone line by another cordless
telephone. Whenever you place the handset on
the base unit, the unit will automatically select
one of more than a million security codes.
L A beep will sound and the base unit display
will show “CHARGING” for an instant, then the
date and time will be displayed.
Note:
L To ensure the battery charges properly,
clean the handset charge contacts (1)
and the charger charge contacts (2) with
a soft, dry cloth once a month. Clean more
often if the unit is subject to grease, dust
or high humidity.
L The battery cannot be overcharged.
Battery strength
You can verify the battery strength on the
handset display.
Handset display Battery strength
12223 Fully charged
1223 Medium
123 Low
01 234
(flashing)
Needs to be recharged.
Battery life
L Battery life is dependent on use and
conditions, but in general if your Panasonic
battery is fully charged:
– it should last up to 5 hours while in use (in
conversation).
18
For Fax Advantage assistance, call 1-800-435-7329.
2.3 Selecting the way to
use your fax machine
Depending on your situation, you can select the
way you prefer to use your fax machine in Quick
Setup feature #00.
You can print out the Quick Setup Guide as a
reference.
– Case 1: TAM/FAX (Telephone Answering
Machine/Fax) (page 20)
– Case 2: Distinctive Ring (1 phone line with 2
or more phone numbers) (page 21)
– Case 3: TEL ONLY (page 22)
– Case 4: FAX ONLY (page 24)
2. Preparation
{STOP}
{SET}
{MENU}
{A}{B}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
desired setting.
6 Press {SET}.
7 Press {MENU}.
For Fax Advantage assistance, call 1-800-435-7329.
19
2. Preparation
2.4 Case 1: TAM/FAX
(Telephone Answering
Machine/Fax)
2.4.1 Your situation
You wish to use this unit as a telephone
answering machine and fax.
2.4.2 How to setup
On
2.4.3 How to receive calls
When receiving calls, the unit works as a
telephone answering machine and fax.
L If the call is a phone call, the unit will record a
voice message automatically.
L If a fax calling tone is detected, the unit will
receive the fax automatically.
Note:
L Do not connect an answering machine to the
same telephone line. If one is connected, set
the automatic answer feature to OFF.
L Do not subscribe to voice mail service as it
may disturb fax reception. If you do subscribe
to a voice mail service, call Panasonic Fax
Advantage assistance at 1-800-435-7329 for
more information.
{SET}
{STOP}
{A}{B}
{MENU}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=TAM/FAX [±]
6 Press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
7 Press {MENU}.
Note:
L You can change the ring setting in TAM/FAX
mode (feature #06 on page 61).
20
For Fax Advantage assistance, call 1-800-435-7329.
2.5 Case 2: Distinctive
2. Preparation
7 Press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
Ring (1 phone line with 2
or more phone numbers)
2.5.1 Your situation
You wish to use this unit to receive faxes using
one phone number and to handle phone calls
using another phone number. You must get an
additional phone number by subscribing to your
telephone company’s Distinctive Ring service.
L Distinctive Ring service may be called Identa
Ring service. The name of the service
depends on the telephone company.
2.5.2 How to setup
On
8 Press {MENU}.
Note:
L You can change the ring setting in TAM/FAX
mode (feature #06 on page 61).
2.5.3 How to receive calls
If the number assigned for phone calls is called,
the fax machine will ring and record a voice
message automatically.
If the number assigned for fax is called, all the
phones will ring but only the fax machine will
respond and receive the incoming fax.
If you subscribe to three or more phone
numbers on a single telephone line
Each phone number will be assigned a different
ring pattern by the phone company.
To use one number for fax, program the ring
pattern assigned for fax (feature #32 on page 48)
by referring to the ring pattern table (page 47).
{SET}
{STOP}
{A}{B}
{MENU}
1 Subscribe to Distinctive Ring service with
your local telephone company to get a new
phone number.
2 Press {MENU}.
3 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
4 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
5 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
6 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=DIST. RING [±]
For Fax Advantage assistance, call 1-800-435-7329.
21
2. Preparation
2.6 Case 3: TEL ONLY
2.6.1 Your situation
You wish to use the fax machine and an
extension telephone in a different room. Most
incoming calls are phone calls and the fax
machine is seldom used for fax reception.
5 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=TEL ONLY [±]
6 Press {SET}.
L The {AUTO ANSWER} indicator turns
OFF.
7 Press {MENU}.
2.6.2 How to setup
Off
{FAX/START}
{SET}
{TALK}
{SP-PHONE}
{A}{B}
{STOP}
1 Press {MENU}.
2 Press {#} then {0}{0}.
3 Press {SET}.
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
{MENU}
{DIGITAL SP-PHONE}
QUICK SETUP
PRESS SET
PRINT SETUP?
YES:SET/NO:STOP
2.6.3 How to receive calls
You can receive a fax with the base unit, handset
or an extension telephone.
With the base unit
1. Press {DIGITAL SP-PHONE} to answer the
call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX/START}.
L The fax machine will start fax reception.
With the handset
1. Lift the handset and press {TALK } or {SPPHONE} to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
L The unit will start fax reception.
L You can also press {FAX/START} on the
base unit.
Note:
L To receive fax documents using the handset,
you must set the remote fax activation to ON
(feature #41 on page 62) beforehand. The
default setting is “ON”.
With an extension telephone
1. When the extension telephone rings, lift the
handset of the extension telephone.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation code)
firmly.
3. Replace the handset.
L The fax machine will start fax reception.
22
For Fax Advantage assistance, call 1-800-435-7329.
Note:
L To receive fax documents using the
extension telephone, you must set the
remote fax activation to ON (feature #41 on
page 62) beforehand. The default setting is
“ON”.
2. Preparation
For Fax Advantage assistance, call 1-800-435-7329.
23
2. Preparation
2.7 Case 4: FAX ONLY
2.7.1 Your situation
You wish to use the fax machine only for fax
reception/transmission.
2.7.2 How to setup
On
{SET}
{STOP}
{A}{B}
{MENU}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=FAX ONLY [±]
6 Press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
7 Press {MENU}.
Note:
L You can change the ring setting in FAX ONLY
mode (feature #06 on page 61).
2.7.3 How to receive faxes
Leave AUTO ANSWER ON. When the other
party sends a fax, the fax machine will receive it
automatically.
24
For Fax Advantage assistance, call 1-800-435-7329.
2. Preparation
Help Button
2.8 Base unit help function
The unit contains helpful information which can
be printed for quick reference.
Send guide:
How to send faxes. (The information is
announced by a voice guide and is not printed
out.)
Basic settings:
How to set the date, time, your logo and fax
number.
Feature list:
How to program the features.
TAM operation:
How to use the Telephone Answering Machine.
Fax sending/receiving:
Help with problems sending/receiving faxes.
Copier:
How to use the copier function.
Q and A:
Frequently asked questions and answers.
Errors:
Explanation of error messages shown on the
display.
Reports:
List of available reports.
Caller ID:
How to use the Caller ID features.
Volu me
2.9 Adjusting handset
volume
{FUNCTION}
{>}{e}{v}
{OFF}
2.9.1 Ringer volume
3 levels (high/low/off) are available.
Make sure the handset is idle.
1 Press {FUNCTION}.
2 Scroll to “Ringer volume” by pressing {v}
or {e} repeatedly, and press {>}.
3 Press {v} or {e} repeatedly to select the
desired volume.
4 Press {>}.
To turn the ringer OFF:
Press {v} repeatedly until “Ringer off” is
displayed in step 3.
{SET}
{<}{>}
{HELP}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
For Fax Advantage assistance, call 1-800-435-7329.
While the ringer volume is set to OFF:
When a call is received, the handset will not ring.
Ringer pattern
L You can select one of 6 ringer patterns.
1. Press {FUNCTION}.
2. Scroll to “Ringer pattern” by pressing
{v} or {e} repeatedly, and press {>}.
3. Press {v} or {e} repeatedly to select the
desired ringer pattern.
4. Press {>}.
5. Press {OFF} to exit the program.
2.9.2 Handset receiver volume
3 levels (high/medium/low) are available.
While using {TA LK}, press {v} or {e}.
2.9.3 Speaker volume
6 levels (high to low) are available.
While using {SP-PHONE}, press {v} or {e}.
25
2. Preparation
2.10 Adjusting base unit
volume
While listening to recorded messages, press
{A} or {B}.
{SET}
{A}{B}
2.10.1 Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the ringer
volume. Confirm that there are no documents
in the entrance.
To turn the ringer OFF:
1. Press {B} repeatedly to display the following.
RINGER OFF= OK?
YES:SET/NO:STOP
2. Press {SET}.
RINGER OFF
L To turn the ringer back ON, press {A}.
While the ringer volume is set to OFF:
When a call is received, the unit will not ring.
Ringer pattern
L You can select one of 3 ringer patterns
(feature #17 on page 61).
2.10.2 Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press {A} or
{B}.
2.10.3 Fax voice guidance
volume
9 levels (high to off) are available.
While listening to fax voice guidance, press
{A} or {B}.
2.10.4 Answering machine
volume
9 levels (high to off) are available.
26
For Fax Advantage assistance, call 1-800-435-7329.
Initial Programming
2.11 Date and time
{SET}
{<}{>}
1 Press {MENU}.
2 Press {<} or {>} repeatedly to display the
following.
{MENU}
SYSTEM SETUP
PRESS NAVI.[()]
SET DATE & TIME
PRESS SET
2. Preparation
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
If you have subscribed to a Caller ID
service
The date and time will be automatically set
according to the received caller information.
If you have registered with openLCR
service
The date and time will be automatically set.
3 Press {SET}.
L The cursor (|) will appear on the display.
M:|01/D:01/Y:03
TIME: 12:00AM
4 Enter the current month/day/year by
selecting 2 digits for each.
Example: August 10, 2003
Press {0}{8} {1}{0} {0}{3}.
M:08/D:10/Y:03
TIME: |12:00AM
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 10:15 PM (12 hour clock entry)
1. Press {1}{0} {1}{5}.
M:|08/D:10/Y:03
TIME: 10:15AM
2. Press {*} repeatedly to display “PM”.
M:|08/D:10/Y:03
TIME: 10:15PM
6 Press {SET}.
L The next feature will be displayed.
7 Press {MENU} to exit the program.
Note:
L The date and time will be printed on each
page transmitted from your unit.
L The accuracy of the clock is approximately
±60 seconds a month.
For Fax Advantage assistance, call 1-800-435-7329.
27
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