Panasonic KX-FPC165 User Manual

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Page 1

Please read these Operating Instructions before using the unit and save for future reference.

This model is designed to be used only in the U.S.A.

FOR FAX ADVANTAGE ASSISTANCE: – CALL

1-800-HELP-FAX (1-800-435-7329)

– E-MAIL TO

consumerproducts@panasonic.com

for customers in the U.S.A. or Puerto Rico

– REFER TO

www.panasonic.com

for customers in the U.S.A. or Puerto Rico

Compact Plain Paper Fax with 900MHz Cordless

and Answering System

Operating Instructions

Model No. KX-FPC165

KX-FPC166

Page 2

Attach your sales receipt here

Thank you for purchasing a Panasonic facsimile.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 2001

Things you should keep a record of

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

●

The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile: — date and time of transmission, — identification of the business, entity or person(s) sending the facsimile, and — telephone number of the business, entity or person(s). To program this information into your unit, complete all the instructions on pages 17 to 20.

●

Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.

●

Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

Energy Star

As an ENERGY STAR Partner, Panasonic has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

ENERGY STAR is a U.S. registered mark.

Trademarks

Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries.

All other trademarks identified herein are the property of their respective owners.

Page 3

For fax advantage assistance, call 1-800-435-7329.

Operating distance and noise

Calls are transmitted between the base unit and the handset using wireless radio waves. For maximum distance and noise free operation, the recommended base unit location is:

Away from electrical appliances such as TVs, radios, or personal computers.

In a HIGH and CENTRAL location with no obstructions such as walls.

Raise the antenna

vertically.

For best performance

Place the handset on the cradle of the base unit for about 4 hours before initial use.

Slowly place the handset on the cradle vertically ( ), then lean it back ( ).

●

A beep will sound, and the following will be displayed for an instant time on the base unit.

Display:

The display will show the date and time.

●

If the base unit is in use, a beep may not sound and the above display may not be shown.

CHARGING

Display

Handset

Charge contacts

Battery charge

Page 4

For fax advantage assistance, call 1-800-435-7329.

Safety instructions

Important safety instructions!

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized service center when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorized service center when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed. B. If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water. D.If the unit does not work normally by

following the operating instructions.

Adjust only controls covered by the

operating instructions. Improper

adjustment may require extensive work

by an authorized service center. E. If the unit has been dropped or

physically damaged. F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

Page 5

For fax advantage assistance, call 1-800-435-7329.

Safety instructions

CAUTION:

To reduce the risk of fire or injury to persons, read and follow these instructions.

1. Use only the battery(ies) specified.

2. Do not dispose of the battery(ies) in a fire. They may explode. Check with local waste management codes for special disposal instructions.

3. Do not open or mutilate the battery(ies). Released electrolyte is corrosive and may cause burns or injury to the eyes or skin. The electrolyte may be toxic if swallowed.

4. Exercise care in handling batteries in order not to short the battery to conductive materials such as rings, bracelets, and keys. The battery and/or conductor may overheat and cause burns.

5. Charge the battery(ies) provided with or identified for use with this product only in accordance with the instructions and limitations specified in this manual.

INSTALLATION:

●

Never install telephone wiring during a lightning storm.

●

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

●

Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

●

Use caution when installing or modifying telephone lines.

WARNING:

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION:

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Page 6

For fax advantage assistance, call 1-800-435-7329.

Initial Preparation

Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Finding the Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Controls Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

(Base Unit)

Setup Ink film – installing / replacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

(Base Unit) Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Date and time, your logo and facsimile telephone number. . . . . . . . . . . . . . . 17

Setup Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

(Handset) Battery charge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Belt clip and headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Volumes Adjusting handset volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Adjusting base unit volumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Telephone

Fax

Sending Faxes Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Sending a fax using the directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Broadcast transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Faxes TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . . . . . . . 52

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . . . . . . . 53

TEL/FAX mode (receiving phone calls with ring signals and faxes

without ring signals when you are near the unit) . . . . . . . . . . . . . . . . . . . 54

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Pager call - when the unit receives a fax or voice message. . . . . . . . . . . . . 57

Distinctive Ring Using with a voice mail service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Making and Phone calls - making. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Answering Calls

Phone calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Intercom calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Setting the auto talk feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Automatic Storing telephone numbers in the handset . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Dialing (Handset) Making a phone call with the handset using stored numbers . . . . . . . . . . . . 30

Navigator Storing names and telephone numbers in the directory . . . . . . . . . . . . . . . . 31

Directory Editing and erasing a stored item. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

(Base Unit) Making a phone call using the directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Caller ID Caller ID service from your phone company . . . . . . . . . . . . . . . . . . . . . . . . 35

Viewing and calling back using caller information . . . . . . . . . . . . . . . . . . . . 36

Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Storing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Visual Call Waiting (Call Waiting ID) Service . . . . . . . . . . . . . . . . . . . . . . . . 41

Voice Contact Talking to the other party after fax transmission or reception . . . . . . . . . . . . 42

Page 7

Error Messages Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Operations When a function does not work, check here before requesting help. . . . . . . 91

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Jams Recording paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Document jams – sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Battery Replacing the handset battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

For fax advantage assistance, call 1-800-435-7329.

Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Help

General Information

Printed Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

FCC List of FCC requirements and information . . . . . . . . . . . . . . . . . . . . . . . . . 105

Information

Limited PANASONIC Facsimile Products Limited Warranty . . . . . . . . . . . . . . . . . . 106

Warranty

Servicenter Servicenter directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Accessories

For fax advantage assistance, call 1-800-435-7329.

Included accessories!

●

If any item is missing or damaged, check with the place of purchase.

●

The part numbers listed above are subject to change without notice.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

Power cord..............1

Telephone line cord

...1 Cordless handset....1 Belt clip ...................1

Part No. PFJA1030Z Part No. PQJA10075Z

Operating instructions

................................1

Ink film.....................1

(included film roll)

Paper tray ...............1

Part No. PFKS1056Z2 Part No. PFQX1594Z

A4 paper guide ........1

Part No. PFZMFPC165M

Accessory information!

●

The ink film is not reusable. Do not rewind and use the ink film again.

●

To place an order:

Telephone: Call 1-800-332-5368. Fax:

Send a fax to 1-800-237-9080. Include: — your name, shipping address and telephone number,

— credit card type, number, expiration date and your signature, — order part number and quantity.

Internet:

Visit our web site: http://www.panasonic.com/store (for customers in the U.S.A. or Puerto Rico ONLY)

●

If you have any questions about internet orders, please contact us at:

E-mail: panasonicdirect@panasonic.com Telephone: 1-201-348-7292

1 roll – 216 mm x 50 m (8

⁄2"x 164')

2 rolls – 216 mm x 50 m (8

⁄2"x 164')

Specifications / Usage

KX-FA53

Model No.

Replacement film

Item

KX-FA55 Replacement film

To install legal size recording paper.KX-FA50B Legal paper tray

The included film roll is 10 meters (321⁄2') long. We recommend that you buy full size replacement film – 50 meters (164') for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA53 or KX-FA55.

Ni-Cd battery for the cordless handset.P-P504 Rechargeable battery For a hands-free telephone conversation.KX-TCA87 Headset

—

The rechargeable battery is pre-installed.

Part No. PQKE10083Z1

Page 9

Help Button

For fax advantage assistance, call 1-800-435-7329.

Help function!

Press .

Display:

Press or until the desired item is displayed.

1. How to send faxes with the voice guide.

2. How to set the date, time, your logo and

fax number.

3. How to program the features.

4. How to store names in the directory and

how to dial them.

5. Help with problems operating the answering device.

6. Help with problems sending/receiving faxes.

7. How to use the copier function.

8. Frequently asked questions and answers.

9. Explanation of error messages shown on

the display.

ERRORS

PRESS SET

Q and A

PRESS SET

COPIER

PRESS SET

FAX SND/RCV

PRESS SET

TAD OPERATION

PRESS SET

Finding the Controls (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Note:

●

The document will be ejected from the front of the unit.

Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.

Page 11

Finding the Controls (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Location!

LOCALOCATTOR/INTERCOMOR/INTERCOM

FLASH/ FLASH/ CALL WAITCALL WAIT

REDIAL/REDIAL/ PAUSEPAUSE

●

To change from pulse to tone temporarily during

dialing when your line has rotary pulse services.

●

To redial the last number dialed from the base unit.

●

To insert a pause during dialing.

●

For speakerphone

operation (p. 25).

●

To access special telephone services such as

call waiting (p. 41) or transfers of extension calls.

●

To adjust volumes (p. 24).

●

To search for a stored name (p. 34, 45).

●

To select the features or feature

settings during programming (p. 79).

●

To navigate to the next operation.

●

To initiate fax transmission

or reception.

●

To store a setting during

programming.

●

To stop an operation or cancel

programming.

●

To mute your voice to

the other party during conversation. Press this button again to resume conversation.

●

To turn on/off AUTO ANSWER (p. 50).

●

To initiate or exit programming.

●

To record your own

greeting messages (p. 63).

●

To erase recorded messages (p. 66).

Display

●

To initiate copying (p. 59).

●

To print a quick

reference (p. 9).

●

To use caller ID service

(p. 37).

●

To play recorded

messages (p. 66).

●

For slow or quick

playback (p. 66).

●

To page or locate the handset (p. 27, 28).

Page 12

Setup (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Ink film – installing / replacing!

Open the front cover by pulling up the center part.

●

If the handset is on the cradle, take it off before opening the cover.

Center part

Front cover

Push the back cover open button (green) on the right side of the unit. OR Push the back cover open lever (green) inside of the unit.

Back cover open button (green)

Back cover open lever (green)

Open the back cover.

●

If you are installing the included ink film for the first time, skip to step 6.

Back cover

Install the included ink film or replace the used ink film with new one. The following ink films are available for replacement.

Model No. KX-FA53: Replacement film (1 roll) Model No. KX-FA55: Replacement film (2 rolls)

Each roll prints about 150 letter-size pages. See page 8 for accessory information.

For replacement only

Pull out the blue gear and remove the used ink film. Remove the used core.

Used ink film

Blue gear

Used core

Page 13

Setup (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Ink film

“T” shaped gear (blue)

Dotted area

Back cover

Front cover

Display

For replacement only

Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue).

Setup (Handset)

For fax advantage assistance, call 1-800-435-7329.

Location)

JKL

ALL MSGNEW MSG

TONE

OFF

REPEAT SKIP

INTERCOM

AUTO

REMOTE SP FLASH LOUD REDIAL

PAUSERINGER

PROGRAM

FAX

PLAYBACK

INTERCOM

AUTO ANSWER

●

Charge contacts (p. 22)

●

Lights while using the intercom (p. 27).

●

Lights when the handset is in use (p. 25).

●

To make/answer/end calls (p. 25, 26).

Dial 1: To repeat the recorded

messages (p. 67).

Dial 2: To skip the recorded

messages (p. 67).

Dial 4: To play new recorded

messages (p. 67).

Dial 5: To play all recorded

messages (p. 67).

Dial 7: To turn AUTO ANSWER

on (p. 67).

Dial 9: To turn AUTO ANSWER

off (p. 67).

●

To change from pulse to tone during dialing.

●

To turn on the speakerphone on the base unit using the handset.

●

To access special telephone services such as call waiting (p. 41) or transfers of extension calls.

●

To listen to recorded messages (p. 67).

●

To enter programming (p. 30).

●

For automatic dialing (p. 30).

●

To page the base unit (p. 27, 28).

●

To adjust volumes (p. 23).

●

To redial the last number dialed from the handset.

●

To insert a pause during dialing.

●

To receive a fax (p. 52).

●

To select a clear channel (p. 25).

Back

EXIT

EDIT

CLEAR

CALL WAIT

●

To cancel programming.

●

To stop viewing (p. 36).

●

To edit the caller’s phone number (p. 36).

●

For call waiting service users

(p. 41).

●

To delete a number (p. 30).

●

To erase caller information (p. 38).

●

To check the number of new calls

(p. 36).

●

To view caller information (p. 36).

●

Backlit LCD display

The lighted display will stay on for about 10 seconds after pressing a handset button or lifting the handset off the base unit.

Front

Page 22

Setup (Handset)

For fax advantage assistance, call 1-800-435-7329.

Battery life

If your Panasonic battery is fully charged; — the battery life will last up to 8 hours while in

use (in conversation).

— it will last for up to about 21 days while not in

use (off the base unit).

●

Battery life may vary depending on usage conditions and ambient temperature.

(flashing)

Handset display

Fully charged Medium Low Needs to be recharged.

Battery strength

You can check the battery strength on the handset display while the handset is in use, or for about 5 seconds after using the handset.

Recharge

Recharge the battery when: — the handset beeps intermittently while it is in

use, or

— the following message is shown or “ ”

flashes on the handset display.

Display:

●

Recharge the handset battery for more than 15 minutes, or the display will continue showing the above indication.

Recharge

Automatic security code setting

Whenever you place the handset on the base unit, the unit will automatically select one of a million security codes. These codes help to avoid unauthorized use of your telephone line by another cordless telephone.

Place the handset on the cradle of the base unit for about 4 hours before initial use.

Slowly place the handset on the cradle vertically ( ), then lean it back ( ).

●

A beep will sound, and the following will be displayed for an instant time on the base unit.

Display:

The display will show the date and time.

●

If the base unit is in use, a beep may not sound and the above display may not be shown.

CHARGING

Note:

●

Clean the handset and the base unit charge contacts with a dry cloth once a month, or the

battery may not charge properly.

●

The battery cannot be overcharged.

Battery charge)

Display

Handset

Charge contacts

Page 23

Setup (Handset) / Volumes

For fax advantage assistance, call 1-800-435-7329.

Adjusting handset volumes!

Ringer volume

3 levels (high/low/off) are available.

Make sure the TALK indicator is off.

Press .

●

The current ringer will sound.

●

To change the volume, press again within 5 seconds.

Display:

■ To turn the ringer off:

Press and hold until you hear 2 beeps.

●

To turn the ringer back on, press

■ While the ringer volume is set to off:

When receiving a call, the handset will not ring, and the TALK indicator will flash.

LOUD/RINGER

12Ringer1off

LOUD/RINGER

Ringer

Low High

LOUD/RINGER

TALK indicator

Display

Handset receiver volume

3 levels (high/middle/low) are available. While talking, press .

Loud

Low High

LOUD/RINGER

Belt clip

■ To install the belt clip

■ To remove the belt clip

Headset (optional)

Plugging the headset into the handset allows a hands-free telephone conversation. For best results, use the Panasonic headset Model No. KX-TCA87. See page 8 for accessory information.

■ To connect the headset

Belt clip and headset!

Page 24

Volumes

For fax advantage assistance, call 1-800-435-7329.

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press or .

●

If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance.

■

To turn the ringer off:

1. Press repeatedly until the following is

displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

■

While the ringer volume is set to off:

When a call is received, the unit will not ring and will display the following.

Speaker volume

8 levels (high to low) are available. While using the speakerphone, press or

Fax voice guidance volume

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or .

Answering device volume

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

INCOMING CALL

RINGER OFF

SET

RINGER OFF= OK? YES:SET/NO:STOP

SET

Display

Ringer pattern

●

You can select one of the three ringer patterns. Change the setting (feature #17 on page 81). The ringer pattern you selected will sound when the unit receives a call.

Adjusting base unit volumes!

Page 25

Making and Answering Calls

For fax advantage assistance, call 1-800-435-7329.

Handset is off the base unit:

Press .

Handset is on the base unit:

Lift the handset and press .

●

The TALK indicator will light.

Dial the telephone number.

Example:

●

If noise interferes with the conversation, press to select a clear channel or move closer to the base unit.

When finished talking, press or place the handset on the base unit.

●

The TALK indicator will turn off.

TALK

Talk 1112222

CH10

TALK

Note:

●

If short beeps sound when you press

; — move towards the base unit, or — place the handset on the base unit. Then try again.

●

If is pressed while using the base unit, the call will be switched to the handset and the base unit is disconnected.

TALK

With the handset

Channel number

Phone calls - making)

Press .

Display:

Dial the telephone number.

Example:

When the other party answers, talk into the microphone.

When finished talking, press

DIGITAL SP-PHONE

TEL=2345678

TEL= PRESS NAVI. [ H]

DIGITAL SP-PHONE

With the base unit

DIGITAL SP-PHONE

Microphone

Speakerphone operation

●

Use the speakerphone in a quiet room.

●

Adjust the speakerphone volume using

or .

TALK

TALK indicator

Page 26

Making and Answering Calls

For fax advantage assistance, call 1-800-435-7329.

Phone calls - answering)

Handset is off the base unit:

Press when the handset rings.

●

You can also answer a call by pressing any dial key 0 to 9, , or #.

(Any key talk feature)

Handset is on the base unit:

Lift the handset when the base unit rings.

When finished talking, press or place the handset on the base unit.

TALK

With the base unit

When the base unit rings, press

and talk into the

microphone.

When finished talking, press

DIGITAL SP-PHONE

With the handset

DIGITAL SP-PHONE

Microphone

Page 27

Making and Answering Calls

For fax advantage assistance, call 1-800-435-7329.

Paging the handset from the base unit

Using this feature, you can locate the handset if it has been misplaced (Handset locator).

Base unit:

Press .

●

The base unit will page the handset for about 1 minute.

Base unit display:

Handset display:

●

To stop paging, press

again.

Handset:

Press to answer.

●

The INTERCOM indicator will light.

Handset display: (Example)

Intercom

00-01-12

INTERCOM

LOCATOR/INTERCOM

1111Paging

Press1INTERCOM

@@@@@PAGING

LOCATOR/INTERCOM

Base unit:

Speak into the microphone.

Handset:

When finished talking, press

●

The INTERCOM indicator will turn off.

INTERCOM

INTERCOM1CALL

Intercom calls

)

Paging the base unit from the handset

Handset:

Press .

●

The INTERCOM indicator will flash and the base unit will ring. Then the INTERCOM indicator will light, and you can talk with the base unit user.

Handset display: (Example)

Base unit:

Answer through the microphone. Base unit display:

Handset:

When finished talking, press .

●

The INTERCOM indicator will turn off.

INTERCOM

INTERCOM CALL

Intercom

00-01-12

INTERCOM

Microphone

LOCATOR/INTERCOM

INTERCOM

INTERCOM indicator

Base unit display:

Conversation time

Note:

●

If the handset user has difficulty hearing the base unit user, ask the base unit user to decrease the speaker volume by pressing

●

Intercom calls can only be ended using the handset.

Note:

●

Intercom calls can only be ended using the handset.

Page 28

Making and Answering Calls

For fax advantage assistance, call 1-800-435-7329.

Transferring a call)

From the handset to the base unit

Handset:

During an outside call, press to page the base unit.

●

The handset user can talk with the base unit user.

●

The outside call will be put on hold.

Handset display: (Example)

Base unit display:

●

If there is no answer on the base unit, press to return to the outside call.

TALK

INTERCOM1HOLD

12345

HOLD

Intercom1hold

00-01-12

INTERCOM

Microphone

DIGITAL SP-PHONE

TALK

LOCATOR/INTERCOM

TALK

INTERCOM

From the base unit to the handset

Base unit:

During an outside call, press

to page the

handset.

●

The base unit will start paging the handset for 1 minute.

●

The outside call will be put on hold.

Base unit display:

Handset display:

Handset:

Press to answer the page.

Handset display: (Example)

Base unit display:

INTERCOM1HOLD

Intercom1hold

00-01-12

INTERCOM

1111Paging

Press1INTERCOM

1234

PAGING

LOCATOR/INTERCOM

Handset:

To answer the outside call, press

TALK

Base unit:

Talk with the handset user through the microphone.

Base unit:

To answer the outside call, press

DIGITAL SP-PHONE

The intercom can be used during a conversation. This feature enables you to transfer an outside call between the handset and the base unit.

Page 29

Making and Answering Calls

For fax advantage assistance, call 1-800-435-7329.

Setting the auto talk feature)

The auto talk feature allows you to answer a call by lifting the handset off the base unit without pressing . This feature is set to on as a default. If you are subscribed to the Caller ID service, and want to view caller’s information on the handset display before answering a call, turn this feature off.

Make sure the TALK indicator is off.

TALK

Press .

Display:

●

The TALK indicator will flash.

Press repeatedly until the following is displayed.

Press .

To select “Off”:

Press .

To select “On”:

Press .

●

A long beep will sound.

●

The TALK indicator will turn off.

Auto1talk

1111111111111On

Auto1talk

111111111111Off

Auto1talk ∨=On111111∧=Off

Talk1switching? ∨=Next1111∧=Yes

Save1AUTO#1? ∨=Next1111∧=Yes

PROGRAM

Note:

●

To answer a call when the auto talk feature is off, lift the handset off the base unit, and press

To cancel during programming

●

Press or .

PROGRAM

EXIT

TALK

TALK indicator

PROGRAM

EXIT

Page 30

Automatic Dialing (Handset)

Press .

●

The TALK indicator will light.

Press .

AUTO

TALK

Press .

Display:

●

The TALK indicator will flash.

Press .

Enter the telephone number up to 22 digits.

Example:

●

If you make a mistake, press . Digits are erased from the right.

Press .

Press a memory station number (0 to 9).

Example:

●

A long beep will sound.

●

The TALK indicator will turn off.

3334444

Save1in1AUTO11

Select 0-9 to1save1in1AUTO

AUTO

CLEAR

3334444

111111AUTO=Save

Enter1phone1no.

Save1AUTO#1? ∨=Next1111∧=Yes

PROGRAM

To change a stored number

●

Follow from step 1 and enter a new number.

To erase a stored number

1. Press .

2. Press .

3. Press .

4. Press .

5. Press the memory station number (0 to 9)

you want to erase.

●

A beep will sound, and erasing will be

completed.

AUTO

CLEAR

PROGRAM

You can store up to 10 telephone numbers in the handset. The dial keys (0 to 9) function as memory stations. Make sure the TALK indicator is off.

EXIT

CLEAR

AUTO

TALK

TALK indicator

PROGRAM

Storing telephone numbers in the handset)

Making a phone call with the handset using stored numbers)

Press the desired memory station number (0 to 9).

●

The stored telephone number will be dialed.

Display:

AUTO=Clear

To cancel during programming

●

Press or .

PROGRAM

EXIT

Page 31

Navigator Directory (Base Unit)

Storing names and telephone numbers in the directory!

For rapid access to frequently dialed numbers, the unit provides the navigator directory (50 items).

For your convenience, the following item has been pre-programmed. HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function (p. 9), call using this item (p. 34).

●

If you do not need the above item, you can erase it (p. 33).

To correct a mistake

●

Press or to move the cursor to the incorrect character/number, and make the correction.

To delete a character/number

●

Move the cursor to the character/number you want to delete, and press .

STOP

Press until the following is displayed.

Display:

Press to select “NAVI.”.

Enter the name, up to 10 characters (see page 19 for instructions).

Example:

Press .

Enter the telephone number, up to 30 digits, using the dial keypad.

Example:

●

If you want to enter a hyphen, press

Press .

●

To program other items, repeat steps 3 to 6.

Press to exit the program.

NAME= STORE:PRESS SET

REGISTERED

SET

FLASH/CALL WAIT

NO.=5552233

NO.=

SET

NAME=Alice STORE:PRESS SET

NAME= STORE:PRESS SET

DIRECTORY SET NAVI.= BROAD=#

(Hyphen)

(Delete)

SET

STOP

FLASH/CALL WAIT

Helpful hint:

●

You can confirm the stored items on the telephone number list (p. 104).

Note:

●

When the following is displayed in step 6, you can store only 5 more items.

Display:

●

If there is no space to store new items, the following is displayed in step 6.

Press to exit the program. To store new items, erase unnecessary items (p. 33).

●

A hyphen or a space entered in a telephone

number counts as two digits.

STOP

REGISTERED

DIRECTORY FULL

REGISTERED

SPACE= 5 DIRS.

Page 32

Navigator Directory (Base Unit)

Press .

Display:

Press or until the desired item is displayed.

Example:

Press .

Example:

Press to select “EDIT”.

Example:

●

If you do not need to edit the name, skip to step 6.

Edit the name (see page 19 for instructions).

Press .

Example:

●

If you do not need to edit the telephone number, skip to step 8.

Edit the telephone number. For further details, see page 31.

Press .

REGISTERED

SET

NO.=0123456

SET

NAME=Mary STORE:PRESS SET

NAME=Mary EDIT= DELETE=#

Mary EDIT:PRESS MENU

Mary 0123456

DIRECTORY [+ -]

Editing a stored item

Editing and erasing a stored item!

SET

Page 33

Navigator Directory (Base Unit)

Press .

Display:

Press or until the desired item is displayed.

Example:

Press .

Example:

Press to select “DELETE”.

●

To cancel erasing, press .

Press .

●

The stored name and number are deleted.

DELETED

SET

STOP

DELETE OK? YES:SET/NO:STOP

NAME=Peter EDIT= DELETE=#

Peter EDIT:PRESS MENU

Peter 9876543

DIRECTORY [+ -]

Erasing a stored item

Note:

●

You can use the following method to erase.

1. Press .

2. Press or until the desired item is displayed.

3. Press .

4. Press .

SET

ERASE

SET

ERASE

STOP

Page 34

Navigator Directory (Base Unit)

Making a phone call using the directory!

Before using this feature, program the desired names and telephone numbers into the directory (p. 31).

To search for a name by initial

Example: “Lisa”

1. Press .

Display:

2. Press or until any name is displayed. Example:

3. Press repeatedly until any name with the initial

“L” is displayed (see the character table on page 19).

Example:

●

To search for symbols (not letters or numbers), press .

Larry 12131415

Alan EDIT:PRESS MENU

Alan 7891011

DIRECTORY [+ -]

Press .

Display:

Press or until the desired item is displayed.

Example:

●

If the desired name has not been stored, press and dial the number manually.

Handset is off the base unit:

Press on the handset.

Handset is on the base unit:

Press or lift the handset.

●

The unit will start dialing automatically.

DIGITAL SP-PHONE

TALK

STOP

Lisa EDIT:PRESS MENU

Lisa 2233445

DIRECTORY [+ -]

STOP

DIGITAL SP-PHONE

TALK

4. Press until “Lisa” is displayed.

Example:

●

To stop the search, press .

●

To make a call: — press on the handset, — press , or — lift the handset from the base unit.

DIGITAL SP-PHONE

STOP

Lisa 2233445

TALK

Page 35

Caller ID

Caller ID service from your phone company!

This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to the Caller ID service.

How Caller ID is displayed

Change the following ring settings to 2 or more rings beforehand.

— TAD ring setting and FAX ring setting (feature #06 on page 80) — TEL/FAX ring setting (feature #78 on page 87)

The calling party’s name or telephone number will be displayed after the first ring. You then have the option of whether or not to answer the call depending on the caller.

The unit will automatically store the caller information (name, telephone number and the time of the call). You can view the caller information (p. 36, 37) and print the caller ID list (p. 104).

Base unit display Handset display

The caller dialed from an area which does not provide Caller ID service.

The caller requested not to send caller information.

The caller made a long distance call.

Long distance

LONG1DISTANCE

Private caller

PRIVATE1CALLER

Out of area

OUT1OF1AREA

Note:

●

If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller information. Consult your PBX supplier.

●

If the unit cannot receive caller information, the following will be displayed.

Handset display: (Example)

Chris1Horner

1-654-987-3210

Base unit display: (Example)

Chris1Horner 1-654-987-3210

To confirm caller information using the Caller ID list!

The unit will store the 30 most recent caller information. — To print manually, see page 104. — To print automatically after every 30 new calls, activate feature #26 (p. 82).

Page 36

Caller ID

Using the handset

Handset is off the base unit:

Press or .

Handset is on the base unit:

Lift the handset.

Example:

(2 new calls are received)

Press to show the most recent caller information. Press to show the calls which have already been viewed.

Example:

Press to call back the displayed party.

●

The unit will start dialing automatically.

TALK

KEVIN PARKER 333-4444 11:50A1JUN10 √

121new1calls

∨=New11111∧=Old

Viewing and calling back using caller information!

You can easily view caller information and call back.

Important:

●

Calling back will not be possible in the following cases. — The telephone number includes data other than numbers (i.e. or #). — The caller information does not include a telephone number.

TALK

EDIT

EXIT

To edit the telephone number for calling back

Press repeatedly after step 2. Each time you press , the telephone number will change as follows.

EDIT

Local telephone number (area code omitted)

1 – Local telephone number

Area code – Local telephone number

(“1” added and area code omitted)

1 – Area code – Local telephone number

(“1” added)

Display while viewing

When no calls have been received.

To stop viewing

Press after step 2.

EXIT

No1caller1data

This means this call has already been viewed or answered.

Page 37

Caller ID

To display the caller’s telephone number

Press after step 2.

Example:

1-345-678-9012 11:20A Jul20

WENDY ROBERTS 11:20A Jul20

CALLER ID

Press .

Example:

(2 new calls are received)

2 NEW CALLS PRESS NAVI.[+ -]

CALLER ID

STOP

CALLER ID

FAX/START

DIGITAL SP-PHONE

FACE DOWN

To edit the telephone number for calling back

Press repeatedly after step 2. Each time you press , the telephone number will be changed as follows.

Local telephone number

1 – Area code – Local telephone number

Area code – Local telephone number 1 – Local telephone number

(“1” added)

(area code omitted)

(“1” added and area code omitted)

Display while viewing

When the unit could not receive a name.

When no calls have been received.

NO CALLER DATA

NO NAME RCVD

This means this call has already been viewed or answered.

Using the base unit

To stop viewing

Press after step 2.

STOP

Press to show the most recent caller’s name. Press to show the calls which have already been viewed.

Handset is off the base unit:

Press on the handset to call back the displayed party.

Handset is on the base unit:

Press or lift the handset.

●

The unit will start dialing automatically.

●

To send a fax – insert the document FACE DOWN and press .

FAX/START

DIGITAL SP-PHONE

TALK

Page 38

Caller ID

Erasing caller information!

Handset is off the base unit:

Press or .

Handset is on the base unit:

Lift the handset.

Example:

Press .

Press again.

111All1clear

CLEAR

Press1CLEAR1for all1clear

CLEAR

101new1call

∨=New11111∧=Old

You can erase all or specific caller information. Once erased, it cannot be accessed from neither the handset or the base unit.

Erasing all caller information using the handset

CLEAR

EXIT

Handset is off the base unit:

Press or .

Handset is on the base unit:

Lift the handset.

Example:

Press or repeatedly until the desired item is displayed.

Example:

CINDY1TURNER 1-234-456-7890 11:20A1JAN12

131new1calls

∨=New11111∧=Old

Erasing specific caller information using the handset

Press .

Example:

●

To erase other items, repeat steps 2 and 3.

Press to exit the program.

EXIT

TOM1REAGAN 444-5555 12:20A1JAN12

12345Clear

CLEAR

Page 39

Caller ID

Erasing all caller information using the base unit

STOP

SET

Press until the following is displayed.

Display:

Press .

●

To cancel erasing, press , then

Press .

Press to exit the program.

STOP

ERASE COMPLETED

SET

STOP

ALL ERASE OK? YES:SET/NO:STOP

SET

CALL LIST ERASE

PRESS SET

SET

CALLER SET UP

PRESS SET

Erasing specific caller information using the base unit

Press .

Example:

Press or until the desired item is displayed.

Example:

Press .

Example:

●

To erase other items, repeat steps 2 and 3.

Press to exit the program.

STOP

ALLAN STONE 12:12A Jul20

DELETED

ERASE

WENDY ROBERTS 12:10A Jul20

2 NEW CALLS PRESS NAVI.[+ -]

CALLER ID

STOP

ERASE

CALLER ID

Page 40

Caller ID

SET

CALLER ID

Storing caller information!

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (i.e. or #). — The caller information does not include a telephone number.

Press .

Example:

Press or until the item you want to store is displayed.

Example:

Press .

Example:

Press .

Example:

Press .

REGISTERED

SET

NO.=13456789012

SET

NAME=WENDY STORE:PRESS SET

WENDY 11:50A Apr14

2 NEW CALLS PRESS NAVI.[+ -]

CALLER ID

Note:

●

You can confirm the stored items on the telephone number list (p. 104).

●

The unit can only store a name of up to 10 characters long.

●

To edit a name and number, see page 32.

In the directory of the base unit

Handset is off the base unit:

Press or .

Handset is on the base unit:

Lift the handset.

Example

Press or until the desired item you want to store is displayed.

Example

Press .

Display

Save1in1AUTO Select10–9

AUTO

CINDY1TURNER 1-234-456-7890 11:20A1JAN12

131new1calls

∨=New11111∧=Old

In the handset

AUTO

EXIT

Press a memory station number (0 to 9).

Example:

Press to exit the program.

EXIT

12344567890

Save1in1AUTO10

Page 41

Caller ID

Visual Call Waiting (Call Waiting ID) Service!

If you hear a call-waiting tone during a conversation, the display will show the second caller’s information.

Handset:

Press / to answer the second call.

Base unit:

Press to answer the second call.

●

The first call is put on hold and you can answer the second call.

●

To return to the first caller, press

/ again.

CALL WAIT

FLASH/CALL WAIT

CALL WAIT

FLASH

Handset display: (Example)

NANCY1BROWN 1-000-222-3333

----Waiting----

Base unit display: (Example)

NANCY1BROWN 1-000-222-3333

Note:

●

The second caller’s information will not be displayed

when: — the answering system is recording an incoming

message,

— an extension telephone on the same line is in

use, or

— you are sending or receiving a fax document.

●

Please contact your telephone company for details and availability of this service in your area.

FLASH/CALL WAIT

FLASH

CALL WAIT

FLASH

Page 42

Voice Contact

Press while transmitting or receiving documents.

Example:

●

Your unit will call the other party with a distinctive ring.

●

When the other party answers, your unit will emit a distinctive ring.

To start talking: — press , — lift the handset from the base unit, or — press

on the handset

TALK

DIGITAL SP-PHONE

SENDING P 1 VOICE STANDBY

DIGITAL SP-PHONE

Note:

●

If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

●

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document is received.

Talking to the other party after fax transmission or reception!

You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

Base unit display:

To start talking: — press , — lift the handset from the base unit, or — press

on the handset

within 10 seconds of the distinctive ring.

TALK

DIGITAL SP-PHONE

PLEASE PICK UP

Receiving a request for voice contact

Initiating voice contact

Note:

●

If you do not answer within 10 seconds of the distinctive ring;

— in TAD/FAX mode, your unit will play a

greeting message and record an incoming voice message.

— in FAX ONLY, TELor TEL/FAX mode, the

line will be disconnected.

TALK

Page 43

Sending Faxes

Sending a fax manually!

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press or repeatedly to select the desired resolution (see below).

Press .

Dial the fax number.

Example:

When a fax tone is heard:

Press . OR

When the other party answers your call:

Ask them to press their start button. When the fax tone is heard, press .

CONNECTING.....

STANDARD [±]

FAX/START

TEL=5678901

TEL= PRESS NAVI. [ H]

DIGITAL SP-PHONE

STANDARD

PRESS NAVI.[+ -]

FACE DOWN

Document guides

STOP

SET

REDIAL/PAUSE

FAX/START

DIGITAL SP-PHONE

HELP

To select the resolution

Select the desired resolution according to the type of document.

– STANDARD:

For printed or typewritten

originals with normal-sized characters. – FINE: For originals with small printing. – SUPER FINE:

For originals with very small printing. This setting only works with other compatible fax machines.

– PHOTO:

For originals containing

photographs, shaded drawings, etc.

●

Using the “FINE”, “SUPER FINE”, or “PHOTO” setting will increase transmission time.

●

If the resolution setting is changed during feeding, it will be effective from the next sheet.

Quick scan feature

With this feature, the unit will scan the document into memory before sending. This is helpful when you want to remove the document for other uses. To use this feature, activate feature #34 on page 83 and make a fax transmission. After storing, the unit will transmit the document.

●

If the document exceeds the memory capacity (p. 108), sending will be canceled and this feature will be turned off automatically. Transmit the entire document manually.

To stop transmission

Press .

STOP

To redial the last number

Press .

●

If the line is busy, the unit will automatically redial the number up to 2 times.

●

During redial, the following will be displayed.

Display:

WAITING REDIAL

REDIAL/PAUSE

●

To cancel redialing, press .

Convenient way to send a fax

You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document.

1. Enter the fax number.

2. Insert the document.

3. Press .

Sending a fax with the voice guide

You can send documents by following the voice guide.

1. Press 2 times.

2. Press .

3. Follow steps 1 to 6 above.

●

After transmission, the voice guide will turn off

automatically.

HELP

FAX/START

STOP

SET

Page 44

Sending Faxes

Documents you can send!

600 mm

(23

⁄

)

Minimum size

128 mm

)

128 mm

)

Maximum size

216 mm

⁄

)

Paper width

208 mm (83⁄

)

Effective scanning area

4 mm 4 mm

2 mm

Scanned

area

216 mm (81⁄

)

Document weight

Single sheet:

45 g/m

to 90 g/m

(12 lb. to 24 lb.)

Multiple sheets:

60 g/m

to 75 g/m

(16 lb. to 20 lb.)

Note:

●

Remove clips, staples or other similar fasteners.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission. — Chemically treated paper such as carbon or carbonless duplicating paper — Paper with printing on the opposite side that can be seen through the front (e.g. newspaper) — Electrostatically charged paper — Badly curled, creased or torn paper — Paper with a coated surface — Paper with a faint image

●

To transmit the document(s) with a width of less than standard letter size (216 mm), we recommend using

a copy machine to copy the original document on to a letter size paper, then transmit the copied document.

To transmit more than 10 pages at a time

●

Insert the first 10 pages of the document. Add the other pages (10 at a time) before the last page is fed into the unit.

Sending report

This report will provide you with a printed record of transmission results. To use this feature, activate feature #04 (p. 80). For the communication message in the result column, see page 88.

Journal report

The unit stores the 30 most recent fax communication results. — To print manually, see page 104. — To print automatically after every 30 new fax communications, activate feature #22 (p. 82). For the communication message in the result column, see page 88.

Reports for confirmation

Page 45

Sending Faxes

Sending a fax using the directory!

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press or repeatedly to select the desired resolution (p. 43).

Press .

Press or to display the desired item.

Example:

●

For further details about using the directory, see page 34.

Press .

FAX/START

Sam 1789653

DIRECTORY [+ -]

STANDARD

PRESS NAVI.[+ -]

FACE DOWN

Document guides

STOP

FAX/START

Before using this feature, program the desired names and telephone numbers into the directory (p. 31).

If your unit does not send a fax

●

Confirm the stored telephone number on the display and check that the number dialed is answered by the other party’s machine (p. 34).

●

The connecting tone will be heard during dialing to tell you the status of the other party’s machine (feature #76 on page 87).

Fax auto redial

If the line is busy or if there is no answer, the unit will automatically redial the number up to 2 times.

●

This feature is also available for delayed transmission (feature #25 on page 82).

●

During redial, the following will be displayed.

Display:

●

To cancel redialing, press .

STOP

WAITING REDIAL

Page 46

Broadcast transmission!

This feature is useful for sending the same document to selected parties (up to 20 items). First program the items, then see page 49 for transmission.

●

To send to selected parties only once, see page 49.

Programming the items in the broadcast memory

SET

STOP

Press until the following is displayed.

Display:

Press to select “BROAD”.

Press or until the desired item is displayed.

Example:

Press .

Example:

●

To program other items, repeat steps 3 and 4 (up to 20 items).

Press to exit the program.

Note:

●

If you enter the wrong item, press after step 4 to erase the item.

●

Confirm the stored items by printing a broadcast programming list (p. 104).

STOP

REGISTERED

SET

DIR=MIKE [01] STORE:PRESS SET

SET

MIKE 1-987-654-3210

DIR= [00] NAVI.[+ -]A&ASET

DIRECTORY SET NAVI.= BROAD=#

Sending Faxes

Page 47

Sending Faxes

Adding a new item in the broadcast memory

Press .

●

Confirm that there are no documents in the document entrance.

Display:

Press or until the following is displayed.

Press .

Press to select “ADD”.

Press or until the desired item you want to add is displayed.

Example:

Press .

Example:

●

To add other items, repeat steps 5 and 6 (up to 20 items).

Press to exit the program.

STOP

Nikki 1-385-217-9365

REGISTERED

SET

Mary 1-584-372-4123

BROADCAST ADD= DELETE=#

<BROADCAST> EDIT:PRESS MENU

DIRECTORY [+ -]

SET

STOP

Page 48

Sending Faxes

Erasing a stored item in the broadcast memory

Press .

●

Confirm that there are no documents in the document entrance.

Display:

Press or until the following is displayed.

Press .

Press to select “DELETE”.

Press or until the desired item you want to erase is displayed.

Example:

●

To cancel erasing, press .

Press .

Example:

●

To delete other items, repeat steps 5 to 7.

Press to exit the program.

STOP

Bob 0123456

DELETED

SET

DELETE OK? YES:SET/NO:STOP

SET

STOP

Dick 1-328-143-2968

BROADCAST ADD= DELETE=#

<BROADCAST> EDIT:PRESS MENU

DIRECTORY [+ -]

SET

STOP

Page 49

Sending Faxes

Sending the same document to pre-programmed parties

Insert the document FACE DOWN.

●

If necessary, press or repeatedly to select the desired resolution (p. 43).

Press .

Display:

Press or until the following is displayed.

Press .

● The document will be fed into the unit and

scanned into memory. The unit will then transmit the data to each item, calling each number sequentially.

●

After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report

SET

<BROADCAST> SEND:PRESS SET

DIRECTORY [+ -]

FACE DOWN

STOP

SET

Note:

●

If you select the “FINE”, “SUPER FINE” or “PHOTO” resolution, the number of pages that the unit can transmit will decrease.

●

If the document exceeds the memory capacity (p. 108), sending will be canceled.

●

If one of the items is busy or does not answer, the item will be skipped. All skipped items will be redialed up to 2 times after all of the other items have been called.

To cancel the broadcast setting

1. Press while the unit displays the

following.

Display:

●

The display will show the following.

2. Press .

SET

SEND CANCELED? YES:SET/NO:STOP

BROADCASTING

STOP

To send to selected parties only once

You can also select the parties for each transmission.

1. Follow steps 1 and 2 above.

2. Press or until the following is displayed.

Display:

3. Press to start programming the items you want to transmit.

4. Press or until the desired item you want to transmit is displayed.

Example:

5. Press .

Example:

●

To program other items, repeat steps 4 and 5 (up to 20 items).

6. Press to start transmission to the programmed items.

SET

DIR=Bill [01] SEND:PRESS SET

SET

Bill 6543210

DIR= [00] NAVI.[+ -]A&ASET

SET

PRESS SET

Page 50

Receiving Faxes

Setting the unit to receive faxes!

How you

want the unit

to receive

calls

You have to

set this.

This is how

the unit will

operate.

You have a separate telephone line just for faxes.

FAX ONLY mode (p. 53)

Turn AUTO ANSWER on by pressing .

●

The arrow (▼) is shown on the right of the display.

AUTO ANSWER

When receiving calls:

All incoming calls will be answered as faxes.

Use only as a fax

▼

You want to receive all phone calls and faxes automatically.

When receiving phone calls:

The unit will activate the answering device and record voice messages.

When receiving faxes:

The unit will activate the fax function to receive documents.

is Mike...

Hi, this

Use as answering

device and/or fax

TAD/FAX mode (p. 62)

Turn AUTO ANSWER on by pressing .

●

The arrow (▼) is shown on the right of the display.

AUTO ANSWER

▼

Page 51

Receiving Faxes

Other

options

You need to subscribe to Distinctive Ring Service.

Setting the Distinctive Ring pattern (p. 58)

Select the same ring pattern assigned to the facsimile number. (Default setting is B.)

Standard ring (one long ring)

Double ring (two short rings)

Triple ring (short-long-short rings)

Other triple ring (short-shortlong rings)

To the same line

2-number example

Telephone No. (555-1111)

Facsimile No. (555-1333)

Voice mail service

(Distinctive Ring)

You plan to answer the calls yourself.

TEL mode (p. 52)

Turn AUTO ANSWER off by pressing .

●

The arrow (▼) is not shown on the right of the display.

AUTO ANSWER

When receiving calls:

You have to answer all calls manually. To receive a fax document, press for each fax receiving.

FAX/START

Ring

Mostly phone calls

TEL/FAX mode

If you are near the unit and want to use it to receive phone calls yourself and faxes automatically, see pages 54 and 55.

AATTOR/INTERCOMOR/INTERCOM

When the fax machine detects a call matching the selected Distinctive Ring pattern: The fax machine will

activate the fax function.

When the fax machine detects other ring patterns:

The fax machine will operate based on the AUTO ANSWER setting.

Remote

fax activation

You can also receive a fax using an extension telephone. While hearing a fax calling tone with an extension telephone

, press

(pre-selected fax activation code) to receive a fax (p. 56).

Page 52

Receiving Faxes

When the unit rings, press

or lift the handset to

answer the call.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press .

●

The unit will start fax reception.

CONNECTING.....

FAX/START

DIGITAL SP-PHONE

STOP

FAX/START

AUTO ANSWER

DIGITAL SP-PHONE

To stop receiving

Press .

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start fax reception.

●

If this feature is not required, set feature #46 to off (p. 85).

STOP

TEL mode! (answering all calls manually)

If the arrow (▼) is shown on the right of the display, turn it off by pressing .

Display:

TEL MODE

AUTO ANSWER

Note:

●

If you do not answer the call within 10 rings, the unit will temporarily activate the answering device. The greeting message will then be played and the other party can send a fax.

●

Up to 30 sheets of printed paper can be held. Remove the printed paper before it exceeds 30 sheets.

Fax reception in memory

When a printing problem is detected, the unit will temporarily store the received document into memory. While the document is in memory: — the display will show an error message and

the following alternately,

Display:

— slow beeps will sound if feature #44 is set to

on (p. 85).

●

Follow the instructions on pages 89 and 90 to solve the problem.

●

For memory capacity, see page 108.

FAX IN MEMORY

Activating TEL mode

Receiving a fax using the base unit

When the handset rings, press .

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard,

press until a single beep is heard.

●

The unit will start fax reception.

FAX

TALK

FAX

Receiving a fax using the handset

Page 53

Receiving Faxes

SET

AUTO ANSWER

FAX ONLY mode! (all calls are received as faxes)

Set feature #77 to “FAX ONLY” (p. 87).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing

●

The display will show the number of rings before the unit answers a call in FAX ONLY mode.

Display:

If you wish to change the ring setting, press

or until the desired number is

displayed, and press .

●

When receiving calls, the unit will automatically answer all calls and only receive fax documents.

▼

PICKUP & RCV FAX AFTER 3 RINGS[±]

AUTO ANSWER

Line 1 – Phone calls

Line 2 – Faxes

Only a fax machine is connected.

Activating FAX ONLY mode

Note:

●

If the arrow (▼) is already shown on the right of the display and you wish to change the ring setting, turn the arrow off once then on again by pressing

and follow the instructions in

step 3.

●

This mode should not be used with a telephone line which is used for both phone calls and faxes. Fax communication will be attempted even if someone is trying to call you. We recommend the following setup.

Example:

AUTO ANSWER

SET

Page 54

Receiving Faxes

TEL/FAX mode! (receiving phone calls with ring signals and faxes without ring signals when you are near the unit)

Note:

●

The base unit will display the following when a

call is received.

Display:

●

The ringer should be on (p. 23, 24).

●

If the ring detection (p. 58) is set and a different ring pattern is received, the unit will not receive the fax automatically.

INCOMING CALL

Use this mode when you are always near the fax machine, and want to receive faxes without the unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode, see below.

To set TEL/FAX mode

1. Set feature #77 to “TEL/FAX” (p. 87).

2. If the arrow (▼) is not shown on the right of the

display, turn it on by pressing

Display:

▼

AUTO ANSWER

The fax machine will not ring. Duration depends on TEL/FAX

delayed ring setting.

●

The call is connected.

Phone call

Fax calling tone*

A call is received.

The fax machine will automatically receive documents without ringing.

Answer the call.

●

If the call is not answered, this

message will be played.**

●

Then the fax machine will activate the

fax function for a case in which the other party’s fax machine does not send a fax calling tone.

The fax machine will ring 3 times. Duration depends on silent fax

recognition ring setting.

Hello! To send a fax, start transmission.

To speak with someone,

please wait.

This message will be played to the calling party.

●

The calling party

will hear a different ring back tone.

No one is available to take your call right now. Please try again later.

Thank you.

Ring

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines do not have this capability.

** You can record your own greeting message

(p. 63).

Page 55

Receiving Faxes

When an extension telephone is connected

TEL/FAX delayed ring setting

The number of rings generated before the fax machine answers depends on the setting of feature #78 on page 87. The fax machine will not generate an audible ring during this time.

Silent fax recognition ring setting

The fax machine generates audible rings to indicate that it is receiving a phone call. The number of rings generated depends on the setting of feature #30 on page 83. This signal will not ring at an extension telephone.

Phone call

The fax machine will not ring, but the extension telephone will ring 2 times. Duration depends on TEL/FAX

delayed ring setting.

●

The call is connected.

Fax calling tone*

A call is received.

The fax machine will automatically receive documents without ringing.

Answer the call.

●

If the call is not answered, this

message will be played.**

●

Then the fax machine will activate the

fax function for a case in which the other party’s fax machine does not send a fax calling tone.

The extension telephone will not ring but the fax machine will ring 3 times. Duration depends on silent fax

recognition ring setting.

Hello! To send a fax, start transmission. To speak with someone, please wait.

This message will be played to the calling party.

●

The calling party will hear a different

ring back tone.

No one is available to take your call right now. Please try again later.

Thank you.

Ring

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines do not have this capability.

** You can record your own greeting message

(p. 63).

Page 56

Receiving Faxes

Extension telephone!

To the same line

Extension telephone

Note:

●

You can change the fax activation code in feature #41 (p. 84).

If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press on the fax machine.

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

FAX/START

When the extension telephone rings, lift the handset of the extension telephone.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press (pre-selected fax activation code) firmly.

Hang up the handset.

●

The fax machine will start reception.

Page 57

Receiving Faxes

Pager call - when the unit receives a fax or ! voice message!

This feature allows your unit to call your pager when your unit receives a fax document or an incoming voice message.

Press .

Display:

Press , then .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

Enter your pager number up to 30 digits.

Example:

Press .

Enter your pager access code up to 10 digits if required.

Example:

Press .

●

The default code 07734 will show “Hello!” on your pager.

●

If you want to change this message, enter your message up to 30 digits.

Press .

●

The unit will dial the stored number.

PAGER TEST

SET

MSG.=07734

SET

PIN=12345678

PIN=

SET

NO.=12025551234

NO.=

SET

PAGER CALL MODE=ON [±]

PAGER CALL MODE=OFF [±]

7 0

SYSTEM SET UP PRESS NAVI.[I H]

SET

DIGITAL SP-PHONE

Note:

●

you have subscribed to a Caller ID service, instead of the message you entered in step 8, your pager will display the caller

’s telephone number, followed by “11” or “22”. 11:

When your unit receives a voice message.

22: When your unit receives a fax document.

●

If you have not entered a message in step 8, your pager will only display “11” or “22”.

Check that your pager received the pager test call.

Press .

DIGITAL SP-PHONE

Page 58

Distinctive Ring

Important:

●

When you have a single telephone line and subscribe to a telephone company’s voice mail service, you must also subscribe to the Distinctive Ring Service if you want to receive faxes automatically as well as voice messages. For more information about telephone services, contact your telephone company.

When you subscribe to Distinctive Ring Service, your telephone company will assign you a new fax number and will also tell you the assigned ring pattern. Please complete the following setup on your fax machine to identify the assigned ring pattern.

Press .

Display:

Press , then .

Press or to select the ring pattern assigned by the telephone company.

A: Standard ring (one long ring) B: Double ring (two short rings) (default

setting)

C: Triple ring (short-long-short-rings) D:

Other triple ring (short-short-long rings)

OFF: Turns off the feature

Press .

Press to exit the program.

SETUP ITEM [ ]

SET

RING DETECTION MODE=B [±]

3 1

SYSTEM SET UP PRESS NAVI.[I H]

SET

Note:

●

Once you have programmed the assigned ring pattern into the fax machine, turn AUTO ANSWER off so that the fax machine is in TEL mode.

●

In TEL mode, the fax machine will recognize incoming faxes on the first ring pattern and answer automatically. For phone calls, the fax machine will ring as a normal call.

Using with a voice mail service!

Page 59

Copying

Making a copy!

The unit can make single or multiple copies (up to 50).

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

●

If necessary, press or repeatedly to select the desired resolution (see below).

Press .

●

If necessary, enter the number of copies (up to 50).

Press .

●

The unit will start copying.

START

NUMBER=1 OR PRESS NAVI.

NUMBER=1 COPY:PRESS START

COPY

!!!STANDARD

PRESS NAVI.[+ -]

FACE DOWN

Document guides

COPY

STOP

START

Quick scan feature

With this feature, the unit can scan the document into memory before copying. This feature is helpful when you want to remove the document for other uses. To use this feature, activate feature #34 on page 83 and make a copy. After storing, the unit will print the document.

●

If the document exceeds the memory capacity (p. 108), copying will be canceled and this feature will be turned off automatically.

To stop copying

Press .

STOP

To select the resolution

Select the desired resolution according to the type of document.

– FINE: For printed or typewritten originals with small

printing.

– SUPER FINE:

For originals with very small printing.

– PHOTO:

For originals containing photographs, shaded

drawings, etc.

● If you select “STANDARD”, copying will be done using

“FINE” mode.

You can also select the resolution after pressing

in step 3.

1. Press 3 times. Display:

2. Press or repeatedly to select the desired

resolution.

STANDARD [+ - ]

<NUMBER>H

COPY

Note:

●

Any transmittable document can be copied (p. 44).

Page 60

Copying

Example of a 200% enlarged copyExample of a 150% enlarged copy

Enlarged copy

Original document

Area to be enlarged

B C

F G

A B C D

E F G H

Original document

Enlarged copy

B C

F G

A B C D

E F G H

Area to be enlarged

Note:

●

If the appropriate reduction rate is not selected, the document may be divided and the top of the second sheet will be deleted.

●

If the image at the bottom of the document is not copied when you copy a document as long as the recording paper, try 92% or 86%.

To enlarge a document

1. Press in step 3 on page 59.

Display:

2. Press to select “150%” or “200%”.

●

The unit will only enlarge the center most part of the document, printing it on two pages.

ZOOM 100% [+ -]

To reduce a document

1. Press in step 3 on page 59.

Display:

2. Press to select “92%”, “86%” or “72%”.

●

See below for the recommended reduction rates.

ZOOM 100% [+ -]

Convenient way to make a copy!

Letter

100%

(default)

92% 86%

72%

Size of original documentSetting Size of recording paper

Letter Letter Letter

Letter

A4 A4

Legal

A4 Legal

Legal Letter, A4, Legal

A4 A4, Letter

Letter = 216 mm x 279 mm

/2"x 11")

Legal = 216 mm x 356 mm

/2"x 14")

A4 = 210 mm x 297 mm

/4"x 1111/16")

Page 61

Copying

Collated pages

Uncollated pages

To collate multiple copies

The unit can collate multiple copies in the same order as the original document pages.

Example: Making two copies of a 4-page original document

Note:

●

The unit will store the documents into memory while collating the copies. If memory becomes full while storing, the unit will only print out the stored pages.

●

After copying, the collating feature will turn off automatically.

1. Press 2 times in step 3 on page 59.

Display:

2. Press or repeatedly until the following is displayed.

COLLATE ON [+ -]

COLLATE OFF[+ -]

Page 62

Setup

TAD/FAX mode! (receiving phone calls and faxes automatically)

Setting up the voice and fax message reception

When TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax tone is detected, the unit will automatically receive the fax. If a phone call is detected, the answering device will play a greeting message and the caller can leave a voice message.

Note:

●

If the arrow (▼) is already shown on the right of the display and you wish to change the ring count, turn it off once then on again by pressing and follow the instructions in step 3.

●

The incoming message recording time can be changed (feature #10 on page 81).

●

When the remaining time is low, erase unnecessary messages (p. 66). For voice memory capacity for incoming messages, see page 108.

●

While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set feature #67 to off (p. 87).

AUTO ANSWER

SET

AUTO ANSWER

Make sure that feature #77 is set to “TAD/FAX” (p. 87).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing

●

The unit will play the pre-recorded greeting message.

●

The display will show the ring setting in TAD/FAX mode.

Display:

If you wish to change the ring setting, press

or until the desired setting (see

below) is displayed, and press .

●

You can change the speaker volume after setting the ring setting. Press or while listening to the greeting message.

●

The remaining time for recording incoming messages will be displayed.

Example:

_TIME_=_10m13s

PICKUP &RCV CALL AFTER 2 RINGS[±]

AUTO ANSWER

Ring setting in TAD/FAX mode

You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF. TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are

any new voice messages. If the unit answers on the second ring, there is at least one new recorded message. If the unit answers on the fourth ring, there are no new recorded messages. To save the toll charges for the call, hang up immediately when you hear the third ring. The third ring indicates that there are no new recorded messages.

RINGER OFF: The unit will answer without ringing.

●

If you subscribe to a Caller ID service, set to 2 or more rings.

●

This setting can also be changed by feature #06 on page 80.

SET

Page 63

Greeting

Microphone

RECORD

STOP

SET

“This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.”

Note:

●

You can choose 60 seconds for your own TAD/FAX greeting message (feature #54 on page 86). — If you change to 60 seconds, we

recommend that you tell the caller in your own TAD/FAX greeting message to press

9 before starting fax transmission.

— If you change to 16 seconds from 60

seconds, your own recorded TAD/FAX greeting message will be deleted. When receiving a call, the pre-recorded message will be played.

“This is (your name, business and/or telephone number). We are unable to answer right now. Please try again later. Thank you.”

Select the desired mode (TAD/FAX or TEL/FAX) where you want to record a greeting message (feature #77 on page 87).

Press 2 times.

●

The display will show the following according to your selection in step 1.

TAD/FAX mode:

TEL/FAX mode:

Press .

●

A long beep will sound.

Speak clearly about 20 cm (8 inches) away from the microphone.

●

The display will show the remaining recording time.

TAD/FAX mode:

TEL/FAX mode:

When finished recording, press .

●

The unit will repeat your message. Adjust the volume using or .

STOP

T/F REC. 16s

TAD REC. 16s

SET

TEL/FAX GREETING

PRESS SET

TAD GREETING

PRESS SET

RECORD

You can record your own greeting messages for TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes.

Suggested messages

TAD/FAX greeting message

TEL/FAX greeting message

Recording your own greeting messages!

Page 64

Greeting

Select the desired mode (TAD/FAX or TEL/FAX) for the greeting message you want to listen to (feature #77 on page 87).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing

. If the arrow (▼) is shown on the right of the display, turn it off once then on again.

●

The display will show the following according to your selection in step 1.

TAD/FAX mode:

TEL/FAX mode:

●

The unit will play the greeting message.

TEL/FAX MODE

PICKUP &RCV CALL AFTER 2 RINGS

[±]

AUTO ANSWER

Checking the greeting messages

Page 65

Greeting

Select the desired mode (TAD/FAX or TEL/FAX) for the greeting message you want to erase (feature #77 on page 87).

Press 2 times.

●

The display will show the following according to your selection in step 1.

TAD/FAX mode:

TEL/FAX mode:

Press .

●

To cancel erasing, press .

Press .

●

When receiving a call, the pre-recorded greeting message will be played.

GREETING ERASED

SET

STOP

ERASE GREETING? YES:SET/NO:STOP

SET

TEL/FAX GREETING

PRESS SET

TAD GREETING

PRESS SET

ERASE

Erasing your own recorded greeting messages

STOP

SET

ERASE

Page 66

Incoming Messages

QUICK

When the unit has recorded new voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 84).

Example:

STOP

QUICK

ERASE

SET

SLOW

FLASH/LIGHT

Press .

●

Only the new recorded messages will be played.

●

Adjust the speaker volume using or

●

After playing back all of the new messages,

the PLAY MESSAGES indicator will stop flashing but will remain lit up. If you press at this time, all the recorded messages will be played.

PLAY MESSAGES

Listening to recorded messages using the base unit

Call counter

To repeat a message

Press while listening to the message.

●

If you press within 5 seconds of the beginning of the message, the previous message will be played.

●

To play back a specific message, press or

and search for the message you want to

listen to.

To skip a message

Press to play the next message.

To stop playback

Press .

●

If you press within 1 minute, the unit will resume playing the rest of the messages.

Voice time/day stamp

During playback, a synthesized voice will announce the time and day of the week that each message was recorded.

STOP

To change the playback speed

Press to play messages at one and a half times the original speed. Press to play messages at half the original speed.

●

To return to the original speed, press or again during quick or slow playback.

To erase a specific message

Press while listening to the message you want to erase.

To erase all the messages

Check that you have listened to all of the recorded messages.

1. Press . Display:

2. Press

3. Press .

●

Messages recorded in voice mailbox will not be erased.

SET

ERASE MESSAGES? YES:SET/NO:STOP

SET

ALL MESSAGES

PRESS SET

ERASE

SLOW

QUICK

PLAY MESSAGES

Page 67

Incoming Messages

Press .

Example:

●

The TALK indicator will flash.

●

The voice guide will tell you the number of new messages and they will be played automatically.

●

To repeat only the new messages:

Press .

●

To listen to all the messages:

Press .

Press to end the operation.

●

The TALK indicator will turn off.

PLAYBACK

Remote operation

11111v11111CH10

PLAYBACK

Listening to recorded messages using the handset!

When there are no new messages

The voice guide will be heard.

Press or wait 4 seconds to listen to all the messages.

When voice memory is full

The voice guide will be heard after playing the messages.

Erase some or all of the messages.

To repeat a message

Press while listening to the message.

●

If you press within 5 seconds of the beginning of the message, the previous message will be played.

3 new messages.

Voice guide example:

No new messages

Voice guide example:

TALK indicator

PLAYBACK

GHI

JKL

NEW MSG

ALL MSG

REPEAT

SKIP

ABC

AUTO ANSWER

OFF

AUTO ANSWER

Sorry, no more memory. Please erase unnecessary messages.

Voice guide example:

To skip a message

Press to play the next message.

To erase a specific message

Press while listening to the message you want to erase.

●

A long beep will sound. The unit will then play back the next message.

To erase all the messages

Press to erase all the messages.

●

A long beep will sound.

To turn AUTO ANSWER on or off

To turn AUTO ANSWER on (TAD/FAX mode), press .

To turn AUTO ANSWER off (TEL mode), press .

The message has been erased.

Voice guide example:

All messages have been erased.

Voice guide example:

Page 68

Recording

To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.

Press .

Display:

Press .

●

A long beep will sound.

Speak clearly about 20 cm (8 inches) away from the microphone.

When finished recording, press .

STOP

MEMO RECORDING

SET

MEMO MESSAGE

PRESS SET

RECORD

Microphone

RECORD

STOP

SET

Memo message! (leaving a message for others or yourself)

Page 69

Remote Operation

Erases a specific message

Erases all messages

Changes to TEL mode

Turns ON message transfer

Turns OFF message transfer

Turns ON pager call

Turns OFF pager call

Remote command

The following operations can be performed from a remote location using a touch tone telephone.

Program the remote operation ID (feature #11 on page 81) and set the unit to TAD/FAX mode before going out (p. 62).

Dial key

Page

Dial key

Remote command Page

Skips the greeting message

Repeats a message

Skips a message

New message playback

All message playback

Room monitor

Re-records a greeting message Stops re-recording of a greeting

message

8 4

8 3

8 2

8 1

8 054

Remote operation card

Please cut out and carry this card for assistance when using the remote operation.

Mailbox Remote Operation Notice of Remote Operation

Fold here

■

Recording a message in a mailbox:

1. Call your unit.

2. Press and the mailbox no. ( or ).

3. Leave a message.

■

Retrieving messages from a mailbox:

1. Call your unit.

2. Press and the mailbox no. ( or ).

3. Enter the mailbox password .

4. Press the remote command key (see the reverse side).

●

, , and

cannot be used.

8 4

8 3

8 2

8 1

●

The remote operation is available only from a touch tone telephone when the unit is in TAD/FAX mode.

●

When the unit is in TEL mode, call your unit and wait for 10 rings. The answering device will temporarily answer the line. Enter the remote operation ID during the greeting message. The unit will switch to TAD/FAX mode.

●

When you press a key, press firmly.

●

To send a document, press

. When a fax tone is

heard, start transmission.

Operating from a remote location!

Page 70

Remote Operation

Skips the greeting message Repeats a message Skips a message

Key Remote command

When there are no new messages

Press or wait for 4 seconds to listen to all the messages.

When voice memory is full

Erase some or all of the messages (p. 71).

New message playback All message playback Room monitor Re-records a greeting

message Stops re-recording of a

greeting message Erases a specific message

Erases all messages Changes to TEL mode Turns ON message transfer Turns OFF message transfer Turns ON pager call Turns OFF pager call

Key Remote command

8 4

8 3

8 2

8 1

8 0

976

Sorry, no more memory. Please erase unnecessary messages.

Listening to recorded messages

When there are new messages

The voice guide will tell you the number of new messages and they will be played automatically.

●

To repeat a message:

Press . If you press within 5 seconds of the beginning of a message, the previous message will be played.

●

To skip a message:

Press .

●

To repeat only the new messages:

Press .

●

To listen to all the messages:

Press .

Voice guide example:

No new messages.

Call your unit from a remote touch tone telephone.

Enter the remote operation ID during TAD/FAX greeting playback.

Answering Device Remote Operation

1. Call your unit.

2. Enter the remote operation ID during the greeting message.

●

The new messages will be played automatically.

●

If there are no new messages, wait for 4 seconds. All the messages will be played back.

Press the remote command key(s) within 10 seconds.

3 new messages.

Page 71

Remote Operation

Press to turn ON the pager call.

8 3

■

Turning the pager call on or off

You must program a pager number beforehand (feature #70 on page 57).

Press to turn OFF the pager call.

8 4

●

If a pager number is not programmed, you cannot turn this feature ON.

■

Returning to TAD/FAX mode

1. Call your unit and wait for 10 rings.

●

The answering device will temporarily answer the call.

2. Enter the remote operation ID during the greeting message.

●

Your unit will switch to TAD/FAX mode.

■

Changing the receive mode

Press to change the receive mode from TAD/FAX to TEL.

●

You cannot return to TAD/FAX mode in the same call. To return to TAD/FAX mode, see below.

8 0

Pager call is set. Pager number is 098765432.

Pager call is off.

Pager number is not set.

Press to turn ON the message transfer.

8 1

■

Turning the message transfer on or off

You must pre-program a transfer telephone number beforehand (feature #60 on page 86).

Press to turn OFF the message transfer.

8 2

●

If a transfer telephone number is not programmed, you cannot turn this feature ON.

Message transfer is set. Transfer phone number is 123···.

Message transfer is off.

Transfer phone number is not set.

■

Skipping the greeting message

Press during the greeting message playback.

●

The unit will skip the rest of the greeting

message.

■

Erasing a specific message

Press while listening to the message you want to erase.

●

A long beep will sound. The unit will then play back the next message.

■

Erasing all the messages

Press to erase all the messages.

●

A long beep will sound.

Other remote operations

Voice guide example:

1. Wait for the voice guide.

2. Wait about 10 seconds.

3. Leave a message after the beep.

■

Monitoring the room

Press to monitor the sound for about 30 seconds in the room where the unit is installed.

●

After 30 seconds, a beep sounds. To continue monitoring, press again within 10 seconds.

■

Recording a marker message

You can leave an additional message.

The message has been erased.

All messages have been erased.

All messages have been played

Please leave your name and message after the beep.

■

Re-recording a greeting message

You can change the contents of the greeting messages for TAD/FAX mode.

1. Press to start recording.

●

A long beep will sound.

2. Speak clearly up to 16 seconds.

●

If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.

3. When finished recording, press .

●

The new greeting message will be played.

Page 72

Voice Mailbox

How callers can leave you private messages!

Call your unit from a remote touch tone telephone.

●

The TAD/FAX greeting message will be played.

Press and the desired mailbox number ( or ).

●

A mailbox greeting message will be played.

After the beep, leave a message.

Note:

●

If the caller does not enter the mailbox number in step 2, the message will be recorded in the common memory.

How incoming messages are recorded in a mailbox

This unit has two mailbox memories. Your caller can leave a private message in a specific mailbox. Only the person who knows the password can retrieve a message from a mailbox. This feature is useful when you share this unit with other people.

To use a mailbox

1. Record your own TAD/FAX greeting message (p. 63).

Suggested message:

“This is (your name). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. To leave a private message, press and the desired mailbox number 1 or 2. Thank you.”

2. Record your own mailbox greeting message if necessary (p. 73).

Suggested message:

“This is (personal name). Please leave your name and message after the beep.”

3. Change the mailbox password if necessary. — For mailbox 1 password, see feature #51 on page 85. — For mailbox 2 password, see feature #52 on page 85.

4. Set the unit to TAD/FAX mode (p. 62).

Page 73

Voice Mailbox

Recording your own mailbox greeting messages!

The recording time is limited to 16 seconds for each mailbox.

Suggested message

“This is (personal name). Please leave your name and message after the beep.”

Press .

Display:

For mailbox 1:

Press , then .

For mailbox 2:

Press , then .

Press or to select “RECORD”.

Example:

Press .

Example:

Speak clearly about 20 cm (8 inches) away from the microphone.

●

The display will show the remaining recording time.

Example:

When finished recording, press .

●

The unit will repeat your message. Adjust the volume using

Press .

STOP

BOX1_REC. 15s

BOX1_REC. 16s

SET

BOX1_GREETING RECORD

_______

[±]

BOX2_GREETING CHECK

________

[±]

5 6

BOX1_GREETING CHECK

________

[±]

5 5

SYSTEM_SET_UP

PRESS_NAVI.[IH]

Microphone

SET

STOP

To check the mailbox greeting message

1. For mailbox 1

Press , .

For mailbox 2

Press , .

2. Press or to select “CHECK”.

3. Press .

●

The unit will play the message.

4. Press .

To erase your own mailbox greeting message

1. For mailbox 1

Press , .

For mailbox 2

Press , .

2. Press or to select “ERASE”.

3. Press .

●

Your own message will be erased.

4. Press .

SET

5 6

5 5

SET

5 6

5 5

Page 74

Voice Mailbox

Press 2 times

Display:

Press or until the desired mailbox number is displayed.

Example:

Press

If you have programmed your own mailbox password, enter it.

●

Only the new recorded messages will be played.

●

If there are no new messages, the unit will play back all the recorded messages.

Press

to end the operation

STOP

PASSWORD=

PLAY MESSAGES

PRESS REC/ERASE/PLAY

NEW_MESSAGES MAILBOX2_[±]_02

MAILBOX [+_-]

Note:

●

The following features can be used during

playback. See page 66 for details. – To repeat a message – To skip a message – To stop playback – To change the playback speed – To erase a specific message

To erase all the messages in a mailbox

1. Press 2 times.

2. Press or until the desired mailbox

number is displayed.

Example:

3. Press .

4. Press .

SET

BOX1 ERASE OK? YES:SET/NO:STOP

ERASE

PRESS REC/ERASE/PLAY

MAILBOX1_[±]_01

SET

STOP

PLAY MESSAGES

ERASE

RECORD

Listening to recorded messages using the base unit!

To record a memo message into a mailbox

1. Press 2 times.

Display:

2. Press or until the desired mailbox number is displayed.

Example:

3. Press .

●

A long beep will sound.

Example:

4. Speak clearly about 20 cm (8 inches) away from the microphone.

5. When finished recording, press .

STOP

BOX1 RECORDING

RECORD

PRESS REC/ERASE/PLAY

MAILBOX1_[±]_00

MAILBOX [+_-]

Page 75

Voice Mailbox

Press .

Example:

For mailbox 1:

Press .

For mailbox 2:

Press .

Enter the mailbox password (default setting “555”).

●

The TALK indicator will flash.

●

The voice guide will tell you the number of new messages and they will be played automatically.

●

To repeat only the new messages:

Press .

●

To listen to all the messages:

Press .

Press to end the operation.

●

The TALK indicator will turn off.

PLAYBACK

Remote operation

11111v11111CH10

PLAYBACK

GHI

JKL

NEW MSG

ALL MSG

TALK indicator

PLAYBACK

Note:

●

The following features can be used during playback. See page 67 for details. – To repeat a message – To skip a message – To erase a specific message – To erase all the messages

●

For the following, see page 67. – When there are no new recorded messages. – When voice memory is full.

3 new messages.

Voice guide example:

Listening to recorded messages using the handset!

Page 76

Voice Mailbox

Call your unit from a remote touch tone telephone.

Press and the desired mailbox number ( or ) during TAD/FAX greeting playback.

●

If you have recorded your own mailbox greeting message, it will be played.

Enter the mailbox password (default setting “555”).

●

If you have programmed your own mailbox password, enter it instead of “555”.

To listen to messages in another memory after playback

Press and (for the common memory), then enter the remote operation ID. or Press and the desired mailbox number ( or ), then enter the mailbox password.

Listening to recorded messages from a remote location!

Note:

●

For details on remote operation, see pages 69–71.

, , , and cannot be used.

8 4

8 3

8 2

8 1

Page 77

Option

Transferring recorded messages to another telephone!

To use this feature, program the transfer telephone number first (feature #60 on page 86) and set the unit to TAD/FAX mode.

This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation.

1. An incoming voice message is recorded in your unit.

2. Your unit calls the transfer telephone number.

3. Answer the call with the transfer telephone.

4. Your unit will play the transfer greeting message.

●

This message can be changed (p. 78).

5. Enter the remote operation ID (feature #11 on page 81).

6. Retrieve the message using the remote operation (p. 69–71).

Pre-recorded message:

This is a telephone answering system. Please enter your remote ID for remote operation.

Page 78

Option

Recording your own transfer greeting message

The recording time is limited to 16 seconds.

Suggested message

“This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.”

Press .

Display:

Press , then .

Press or to select “RECORD”.

Press .

Speak clearly about 20 cm (8 inches) away from the microphone.

●

The display will show the remaining recording time.

Example:

When finished recording, press .

●

The unit will repeat your message. Adjust the volume using

Press .

STOP

TRNS__REC. 15s

TRNS__REC. 16s

SET

TRNS-GREETING RECORD

_______

[±]

TRNS-GREETING CHECK

________

[±]

6 1

SYSTEM_SET_UP PRESS_NAVI.[I H]

Microphone

SET

STOP

To check the transfer greeting message

1. Press , .

2. Press or to select “CHECK”.

3. Press .

●

The unit will play the message.

4. Press .

SET

6 1

To erase your own transfer greeting message

1. Press , .

2. Press or to select “ERASE”.

3. Press .

●

Your own message will be erased.

4. Press .

●

When transferring a call, the pre-recorded transfer greeting message will be played.

SET

6 1

Page 79

Features Summary

The unit provides various programming features. Program the desired settings by referring to the programming tables (p. 80–87).

Press .

Display:

Select the feature you wish to program.

SYSTEM SET UP PRESS NAVI.[

IH]

Programming!

SET

General programming method

Programming by entering the program code number directly

You can select a feature by directly entering the program code (# and 2-digit number) instead of using or

in step 2.

1. Press

2. Press and the 2-digit code number.

3. Follow steps 3 to 5 above.

●

See programming tables for code numbers (p. 80–87).

To cancel programming

Press to exit the program.

For basic features (p. 80, 81):

Press or until the desired feature is displayed.

For advanced features (p. 82–87): Press or until the following is displayed,

then press and press or until the desired feature is displayed.

●

The current setting of the feature will be displayed.

Press or until the desired setting is displayed.

●

This step may be slightly different depending on the feature.

Press .

●

The setting you selected is set, and the next feature will be displayed.

To exit programming, press .

SET

ADVANCED MODE

PRESS SET

Page 80

Feature & Display

#01

Features Summary

Basic features!

Programming table

Code

Setting the date and time

SET DATE & TIME

PRESS SET

mm/dd/yy

hh:mm (2 digits for each entry)

See page 17 for details.

See page 18 for details.

See page 20 for details.

“ERROR”: The sending report will be printed only when fax transmission fails. “ON”: The sending report will be printed out after every transmission.

#02

Setting your logo

YOUR LOGO

PRESS SET

(Up to 30 characters)

Settings How the unit operates

#03

Setting your facsimile telephone number

YOUR FAX NO.

PRESS SET

(Up to 20 digits)

#04

Printing the sending report

To print and check the sending report for fax transmission results (p. 44).

SENDING REPORT MODE=ERROR [±]

ERROR

OFF

(The default setting is in bold type.)

This setting is also available after activating FAX ONLY mode (p. 53).

#06

Changing the ring setting in FAX ONLY mode

To change the number of rings before the unit answers a call in FAX ONLY mode.

FAX RING COUNT RINGS=3 [±]

1, 2, 3, 4

Changing the ring setting in TAD/FAX mode

To change the number of rings before the unit answers a call in TAD/FAX mode.

TAD RING COUNT RINGS=2 [±]

1, 2, 3, 4

TOLL SAVER

RINGER OFF

This setting is also available after activating TAD/FAX mode. See page 62 for details.

1. Press .

2. Press or until the desired feature

is displayed.

3. Press or until the desired setting is displayed.

4. Press .

5. Press .

SET

Note:

●

For features #01, #02 and #03, refer to the pages in the below table.

●

Step 3 may be slightly different depending on the feature.

●

See page 79 for more details.

How to set menu options

Page 81

Feature & Display

Features Summary

Code Settings How the unit operates

#13

Setting the dialing mode

If you cannot dial, change the setting depending on your telephone line service.

DIALING MODE MODE=TONE [±]

TONE

PULSE

(The default setting is in bold type.)

“TONE”: For tone dial service. “PULSE”: For rotary pulse dial service.

You can select the

ringer pattern

. The

selected

ringer pattern

will sound

while setting.

#17

Setting the ringer pattern

RINGER PATTERN MODE=A [±]

B C

“VOX”: Unlimited “1 MIN”: Up to 1 minute

ID = 111

1. Follow steps 1 and 2 on page 80.

2. Enter any 3-digit number except a

number using 0 or 7.

3. Press .

4. Press .

SET

VOX

1 MIN

#10

Changing the incoming message recording time

RECORDING TIME MODE=VOX [±]

Setting the remote operation ID

REMOTE TAD ID ID=111

#11

“

LETTER

”:

Letter or legal size paper

= Paper width is 216 mm (81⁄2")

“A4”: A4 size paper

= Paper width is 210 mm (81⁄4")

#16

Setting the recording paper size

PAPER SIZE =LETTER [±]

LETTER

Page 82

Feature & Display

Features Summary

Advanced features!

How to set menu options

Programming table

Code

#22

Setting the journal report to print automatically

AUTO JOURNAL MODE=ON [±]

OFF

To send a document:

1. Insert the document.

2. Follow steps 1 and 2 above.

Press or

to select “ON”.

4. Press .

5. Enter the fax number.

6. Press .

7. Enter the transmission start time.

Press to select “AM” or “PM”.

8. Press .

9. Press .

●

To cancel after programming, press then

SET

STOP

SET

“NEXT FAX”: This setting is effective only for the next attempted fax transmission. After transmission, the unit will return to the previous setting. “ERROR”: When the previous fax transmission fails and you redial the same number.

●

This feature is not available for broadcast transmission.

●

The calling charge may be higher.

#23

Sending document overseas

If you have difficulty sending an overseas fax, activate this feature before starting transmission. This feature makes sending documents easier as the transmission speed is slowed down.

OVERSEAS MODE MODE=ERROR [±]

Settings How the unit operates

#25

Sending a fax at a specified time

This feature allows you to take advantage of low-cost calling hours offered by your telephone company.

●

The setting can be reserved to take place up to 24 hours in advance.

DELAYED SEND MODE=OFF [±]

NEXT FAX

ERROR

OFF

ON / fax no. / hh:mm

OFF

(The default setting is in bold type.)

“ON”: The unit will print the journal report automatically after every 30 new fax communications (p. 44).

Note:

●

Step 3 may be slightly different depending on the feature.

●

See page 79 for more details.

1. Press .

2. Press or until the following is

displayed,

Display:

then press and press or until the desired feature is displayed.

SET

ADVANCED MODE

PRESS SET

#26

Setting the Caller ID list to print automatically

AUTO CALL. LIST MODE=ON [±]

OFF

“ON”: The unit will print the Caller ID list automatically after every 30 new calls (p. 35).

3. Press or until the desired setting is displayed.

4. Press .

5. Press .

SET

Page 83

Feature & Display

Features Summary

A, B, C, D

OFF

#31

Setting the Distinctive Ring pattern

RING DETECTION MODE=B [±]

See page 58 for details.

Code Settings How the unit operates

(The default setting is in bold type.)

See pages 54 and 55 for details.

#30

3, 4, 5, 6

Changing the silent fax recognition ring setting

To change the number of rings when the unit detects a phone call in TEL/FAX mode.

SILENT FAX RING RINGS=3 [±]

#34

OFF

“ON”: The unit will store the documents first and release them.

●

If the document exceeds the memory capacity (p. 108), sending/copying will be canceled and this feature will be turned off automatically.

Setting the quick scan

To scan the document into memory before sending/copying. This is helpful when you want to remove the document for other uses.

QUICK SCAN MODE=OFF [±]

#36

Receiving other size documents

If the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce and print the document. Select the desired reduction rate.

RCV REDUCTION MODE=92% [±]

100%

92%

86%

72%

Setting

Recording paper Original document

100%

Legal

Letter, A4

92%

A4 Letter Letter Letter Legal Legal

A486% Letter

Legal

72%

Letter

LegalA4

Page 84

Feature & Display

Features Summary

Code Settings How the unit operates

#41

Changing the fax activation code

If you use an extension telephone and wish to use it to receive a fax, activate this feature, and enter the code (p. 56).

FAX ACTIVATION MODE=ON [±]

ON / CODE= 9

OFF

Follow steps 1 and 2 above.

Press or

to select “ON”.

3. Press .

4. Enter your code from 2 to 4 digits,

using 0–9 and .

5. Press .

6. Press .

●

Do not enter “0000”.

SET

(The default setting is in bold type.)

#39

Changing the display contrast

LCD CONTRAST MODE=NORMAL [±]

NORMAL

DARKER

“NORMAL”: For normal contrast “DARKER”: Used when the display contrast is too light.

If you hear slow beeps, press

and listen to recorded messages (p. 66). The beeps will stop.

PLAY MESSAGES

#42

Setting the message alert

To alert you with beeps when a new voice message is recorded.

MESSAGE ALERT MODE=OFF [±]

OFF

If you hear slow beeps, erase the recorded messages (p. 66, 67, 74). The beeps will stop.

#43

Setting the recording time alert

To alert you with beeps when there is less than 60 seconds of remaining recording time.

REC. TIME ALERT MODE=OFF [±]

OFF

How to set menu options

Note:

●

Step 3 may be slightly different depending on the feature.

●

See page 79 for more details.

Programming table (cont.)

1. Press .

2. Press or until the following is

displayed,

Display:

then press and press or until the desired feature is displayed.

SET

ADVANCED MODE

PRESS SET

3. Press or until the desired setting

is displayed.

4. Press .

5. Press .

SET

Advanced features (cont.)!

Page 85

Feature & Display

Features Summary

Code Settings How the unit operates

1. Follow steps 1 and 2 on page 84.

2. Enter a 3-digit number except a

number using digits 0 or 7.

3. Press .

4. Press .

SET

#51

Setting the mailbox 1 password

If you wish to prevent other users from retrieving messages, program a password for mailbox 1.

BOX1 PASSWORD ID=

ID=555

1. Follow steps 1 and 2 on page 84.

2. Enter a 3-digit number except a

number using digits 0 or 7.

3. Press .

4. Press .

SET

#52

Setting the mailbox 2 password

If you wish to prevent other users from retrieving messages, program a password for mailbox 2.

BOX2 PASSWORD ID=

ID=555

#44

Setting the memory reception alert

To alert you with a beeping sound when a document which has been received is stored into memory due to some existing problem.

RECEIVE ALERT MODE=ON [±]

If you are alerted by a slow beeping sound, clear the printing problem and make sure the unit is supplied with paper to print the stored document. The beeps will stop.

#46

Setting the friendly reception

To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep).

FRIENDLY RCV MODE=ON [±]

OFF

“ON”: You do not have to press

for fax reception.

FAX/START

OFF

Voice guidance examples: “

Start transmission.

” “

Transmission is complete.

”

“

Transmission has failed.

”

“

Transmission has been

interrupted.

”

“

Start reception.

”

etc.

Setting the fax voice guidance

If you wish to hear the voice guidance (see right) at each fax transmission/reception, set this feature to “ON”.

●

To hear the voice guidance only when fax transmission/reception fails, select “ERROR”.

FAX GUIDANCE MODE=ON [±]

#47

OFF

ERROR

(The default setting is in bold type.)

Page 86

Feature & Display

“16s”: Up to 16 seconds “60s”: Up to 60 seconds

●

See page 63 for details.

Transfer greeting message

(checking, recording or erasing)

TRNS-GREETING CHECK [±]

CHECK

RECORD ERASE

CHECK

RECORD ERASE

Setting the message transfer

To transfer a recorded incoming message to another telephone (p. 77).

MESSAGE TRANS. MODE=OFF [±]

See page 78 for details.

#61

CHECK

RECORD ERASE

Changing the recording time for your own TAD/FAX greeting message

GREETING TIME MODE=16s [±]

16s

60s

Features Summary

Advanced features (cont.)!

How to set menu options

Note:

●

Step 3 may be slightly different depending on the feature.

●

See page 79 for more details.

1. Press .

2. Press or until the following is

displayed,

Display:

then press and press or until the desired feature is displayed.

SET

ADVANCED MODE

PRESS SET

3. Press or until the desired setting

is displayed.

4. Press .

5. Press .

SET

Programming table (cont.)

Code Settings How the unit operates

#55

Greeting message for mailbox 1

(checking, recording or erasing)

BOX1 GREETING CHECK [±]

See page 73 for details.

#56

Greeting message for mailbox 2

(checking, recording or erasing)

BOX2 GREETING CHECK [±]

See page 73 for details.

#54

1. Follow steps 1 and 2 above.

Press or

to select “ON”.

3. Press .

4. Enter the transfer telephone

number.

5. Press .

6. Press .

●

This feature can be turned on/off from a remote location (p. 71).

SET

#60

OFF

(The default setting is in bold type.)

Page 87

Feature & Display

Features Summary

Code Settings How the unit operates

(The default setting is in bold type.)

See page 57 for details.

#70

Signaling your pager

If you have a pager and wish to know when your unit receives a fax or an incoming message, activate this feature.

PAGER CALL MODE=OFF [±]

OFF

#78

Changing the TEL/FAX delayed ring setting

If you use an extension telephone in TEL/FAX mode, select the desired number of rings of the extension telephone.

TEL/FAX RING RINGS=2 [±]

1, 2, 3, 4

#80

Resetting on advanced features to their default settings

SET DEFAULT RESET=NO [±]

YES

See pages 54 and 55 for details.

1. Follow steps 1 and 2 on page 86.

2. Press

or to select

“YES”.

3. Press .

4. Press again.

5. Press .

SET

You can confirm the status of the other party’s machine.

●

If the ring back tone continues, the other party’s machine may not be a facsimile or may have run out of paper. Check with the other party.

●

The connecting tone volume cannot be adjusted.

#76

Setting the connecting tone

If you often have trouble when sending a fax, this feature allows you to hear connecting tones: fax tone, ring back tone and busy tone.

CONNECTING TONE MODE=ON [±]

OFF

#67

Setting the incoming message monitor

To hear an incoming message (ICM) from the speaker when the answering device is recording the message.

ICM MONITOR MODE=ON [±]

OFF

If you select “OFF”, you cannot monitor the incoming message.

#77

Changing the receive mode in the AUTO ANSWER setting

AUTO ANSWER MODE=TAD/FAX [±]

TAD/FAX

FAX ONLY

TEL/FAX

“TAD/FAX”: Telephone Answering Device/Facsimile mode (p. 62) “FAX ONLY”: Facsimile only mode (p. 53) “TEL/FAX”: Telephone/Facsimile mode (p. 54, 55)

Page 88

Error Messages

For fax advantage assistance, call 1-800-435-7329.

Reports!

Communication message

COMMUNICATION ERROR

DOCUMENT JAMMED

ERROR-NOT YOUR UNIT

MEMORY FULL

NO DOCUMENT

OTHER FAX NOT RESPOND

PRESSED THE STOP KEY

40–42 46–52 58, 65 68, 72

43 44

—

54 59 70

—

●

A transmission or reception error occurred. Try again or check with the other party.

●

A line problem occurred. Connect the telephone line cord to a different jack and try again.

●

An overseas transmission error occurred. Try using the overseas mode of feature #23 (p. 82).

●

The document is jammed. Remove the jammed

document (p. 100).

●

A transmission or reception error occurred because of a problem with the other party’s fax machine. Check with the other party.

●

The document was not received due to memory being full.

●

The document was not fed into the unit properly. Reinsert the document and try again.

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The document was not fed properly. Reinsert the document and try again.

●

The other party’s fax machine rings too many times. Send the fax manually – dial the number, confirm the fax tone, and press .

●

The other party’s machine is not a facsimile. Check with the other party.

●

The number you dialed is not in service.

●

was pressed and fax communication was

canceled.

●

Fax communication was successful.

STOP

FAX/START

Error

code

Cause & solution

If your unit cannot send a fax, check the following: — the number you dialed is correct, — the other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 44).

Page 89

Error Messages

For fax advantage assistance, call 1-800-435-7329.

Display!

If the unit detects a problem, one or more of the following messages will appear on the display.

Display message Cause & solution

●

There is something wrong with the unit. Contact our service personnel.

CALL SERVICE2

CALL SERVICE

●

The document was not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers (p. 102) and try again.

CHECK DOCUMENT

●

Memory (telephone numbers, parameters, etc.) has been erased. Re-program.

CHECK MEMORY

●

The covers are open. Close them.

●

The ink film is empty. Replace the ink film with a new one (p. 12).

●

The ink film is not installed. Install it (p. 12).

●

The ink film is slack. Tighten it (see step 7 on page 13).

CHECK FILM

COVER OPEN

●

The recording paper is not installed or the unit has run out of paper. Install paper and press to clear the message.

●

The recording paper is not fed into the unit properly. Reinstall paper (p. 15) and press to clear the message.

●

The recording paper has jammed near the recording paper entrance. Clear the jammed paper (p. 98) and press to clear the message. Do not install folded or heavily curled paper.

SET

CHECK PAPER

●

The unit has a document in memory. See the other displayed message instructions to print out the document.

FAX IN MEMORY

●

The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper or clear the jammed paper.

●

When performing memory transmission, the document being stored exceeds the memory capacity of the unit. Transmit the entire document manually.

FAX MEMORY FULL

●

When making a copy, the document being stored exceeds the memory capacity of the unit. Press to clear the message. Divide the document into sections.

STOP

MEMORY FULL

(continued)

Base unit

●

There is no space to store new items in the directory. Erase unnecessary items (p. 33).

DIRECTORY FULL

Page 90

Error Messages

For fax advantage assistance, call 1-800-435-7329.

Display message Cause & solution

●

The document is jammed. Remove the jammed document (p. 100).

●

Attempted to transmit a document longer than 600 mm. Press

to remove the document. Divide the document into two

or more sheets and try again.

STOP

REMOVE DOCUMENT

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

NO FAX REPLY

●

A recording paper jam occurred. Clear the jammed paper (p. 98).

PAPER JAMMED

●

The unit is checking that there is no slack on the ink film. Wait for a while.

PLEASE WAIT

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

REDIAL TIME OUT

●

A transmission error occurred. Try again.

TRANSMIT ERROR

●

The unit is too hot. Let the unit cool down.

UNIT OVERHEATED

●

There is something wrong with the modem circuit. Contact our service personnel.

MODEM ERROR

●

There is no room left in memory to record a voice message. Erase unnecessary messages (p. 66, 67, 74).

MESSAGE FULL

Handset

Display message

Not1available

Please1lift1up and1try1again

12Save1error

No1link1to1base Place1on1cradle and1try1again.

●

The handset is too far from the base unit. Move closer and try again.

●

Place the handset on the base unit and try again.

●

The power cord is disconnected. Plug in the power cord.

●

While programming, the handset lost communication with the base unit. Move closer to the base unit.

●

or was pressed while the handset was on the base unit.

Lift the handset and press or again.

●

, , or was pressed while the

base unit was not in the stand-by mode.

INTERCOM

PLAYBACK

Cause & solution

Page 91

Operations

For fax advantage assistance, call 1-800-435-7329.

When a function does not work, check here before requesting help!

General

Problem

I cannot make and receive calls.

I cannot make calls.

The unit does not work.

The unit does not ring.

The unit displays the following though the paper is inserted.

The other party complains they only hear a fax tone and cannot talk.

The button does not function properly.

The receive mode does not function properly.

During programming, I cannot enter the code, ID number or password.

The ink film runs out quickly.

The unit beeps.

REDIAL/PAUSE

CHECK PAPER

●

The power cord or telephone line cord is not connected. Check the connections (p. 16).

●

If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter.

●

The dialing mode setting is wrong. Change the setting of feature #13 (p. 81).

●

Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.

●

The ringer volume is set to off. Adjust it (p. 23, 24).

●

The ring setting of feature #06 is set to “RINGER OFF”. Change to another ring setting (p. 80).

●

The paper is inserted halfway. Insert it correctly (p. 15) and press to clear the message.

●

FAX ONLY mode is set. Tell the other party the number is only used for faxes.

●

Change to TAD/FAX mode (p. 62), TEL mode (p. 52) or TEL/FAX mode (p. 54).

●

If you use a distinctive ring service, turn AUTO ANSWER off so that the fax machine is in TEL mode.

●

If you use a distinctive ring service, make sure you have set the same ring pattern assigned by the telephone company (p. 58).

●

If this button is pressed during dialing, a pause will be inserted. If pressed immediately after a dial tone is obtained, the last number dialed will be redialed.

●

A Distinctive Ring pattern of feature #31 is set (p. 58).

●

TEL/FAX mode is set (p. 54, 55).

●

All or part of the numbers are the same. Change the number: feature #11 (p. 81), #41 (p. 84), #51 and #52 (p. 85).

●

The HELP printing function, copy function, and reports also use ink film.

●

Recording paper or ink film has run out. Press to stop the beeps and install paper/ink film.

STOP

SET

Cause & solution

(continued)

Page 92

Operations

For fax advantage assistance, call 1-800-435-7329.

(continued)

General (cont.)

Problem

Whenever I try to retrieve my voice mail messages, the retrieval is interrupted by the fax tone.

The speakerphone is not working.

The button does not function.

While having an intercom call, a series of tones is heard.

LOCATOR/INTERCOM

●

You are probably entering 98 or 99 to retrieve your messages. 9 is the default setting for the fax activation code. If you use a voice mail service, set the fax activation feature to off or reprogram the activation code (feature #41 on page 84).

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

The handset is too far from the base unit.

●

The handset is engaged in an outside call.

●

Someone is calling you from outside. Press or

to answer the outside call. The

intercom call will be terminated.

DIGITAL SP-PHONE

Cause &

solution

TALK

Cordless handset

Problem Cause & solution

●

Make sure that the battery is installed correctly (p. 101).

●

Charge the battery fully (p. 22).

●

Clean the charge contacts and charge again (p. 22).

●

The ringer volume is set to off. Press (p. 23).

●

The handset is too far from the base unit. Move closer and try again.

●

Place the handset on the base unit and try again.

●

The power cord is disconnected. Plug in the power cord.

●

Locate the handset and the base unit away from electrical appliances.

●

Move closer to the base unit.

●

Press to select a clear channel.

●

Raise the base unit antenna.

●

Place the handset on the base unit, and disconnect the power cord to reset the unit. Connect the power cord, and try again.

LOUD/RINGER

The handset does not work.

The handset does not ring.

The display shows the following and an alarm tone sounds when I press

or .

Static, sound cuts in/out, fades. Interference from other electrical units.

The handset stops working while being used.

No1link1to1base Place1on1cradle and1try1again.

REMOTE SP

TALK

INTERCOM

PLAYBACK

Page 93

Operations

For fax advantage assistance, call 1-800-435-7329.

Cordless handset (cont.)

Problem Cause & solution

I cannot store a telephone number in the handset memory.

While storing a telephone number in the handset, it starts to ring.

I cannot redial by pressing

The handset beeps intermittently and/or the following is displayed.

I charged the battery fully, but the following is still displayed.

I cannot receive documents by pressing on the handset.

The handset display is blank.

The handset display is still blank after pressing or .

The handset display goes to the stand-by mode while viewing the caller information.

FAX

Recharge

REDIAL/PAUSE

●

You cannot store a number while the unit is in the talk or intercom mode.

●

Do not pause for over 60 seconds while storing a number.

●

To answer a call, press . The program will be canceled. Store the number again.

●

If the last number dialed was more than 32 digits long, the number will not be redialed.

●

Charge the battery fully (p. 22).

●

Clean the charge contacts and charge again (p. 22).

●

It is time to replace the battery (p. 101).

●

Press until a single beep is heard.

●

The handset is in the stand-by mode. Press or to turn the display on.

●

Charge the battery fully (p. 22).

●

Do not pause for over 60 seconds while searching.

●

was pressed.

DIGITAL SP-PHONE

FAX

TALK

Page 94

Operations

For fax advantage assistance, call 1-800-435-7329.

(continued)

I cannot send documents.

The other party complains that letters on their received document are distorted or not clear.

The other party complains that dirty patterns or black lines appear on their received document.

I cannot send a fax overseas.

Fax – sending

Problem

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The other party’s machine is not a facsimile. Check with the other party.

●

The other party’s fax machine rings too many times. Send a fax manually – dial the number, confirm the fax tone, then press .

●

If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services.

●

The extension telephone on the same line is off the hook. Hang up the extension telephone and try again.

●

Try copying the document. If the copied image is clear, there may be something wrong with the other party’s machine.

●

The glass or rollers are dirty. Clean them (p. 102).

●

Use the overseas transmission mode of feature #23 (p. 82).

●

Add two pauses at the end of the telephone number or dial manually.

FAX/START

Cause &

solution

I cannot receive documents automatically.

The display shows the following, but faxes are not received.

A blank sheet is ejected.

CONNECTING.....

Fax – receiving

Problem

●

The receive mode is set to TEL mode. Set to TAD/FAX mode (p. 62), FAX ONLY mode (p. 53) or TEL/FAX mode (p. 54).

●

The time taken to answer the call is too long. Decrease the number of rings: feature #06 (p. 80), #30 (p. 83) and #78 (p. 87).

●

The greeting message is too long. Shorten the message (p. 63).

●

The incoming call is not a fax. Change the receive mode to TEL mode (p. 52) or TAD/FAX mode (p. 62).

●

If a blank sheet is ejected after the received document is printed out, the receiving reduction rate is not programmed correctly. Program the proper rate in feature #36 (p. 83).

●

The other party placed the document in their fax machine the wrong way. Check with the other party.

Cause & solution

Page 95

Operations

For fax advantage assistance, call 1-800-435-7329.

A white line or a dirty pattern appears on your recording paper.

The printing quality is poor.

I cannot receive documents by pressing on the handset.

The other party complains that they cannot send a document.

FAX

Fax – receiving (cont.)

Problem

●

The glass or rollers are dirty. Clean them (p. 102).

●

The other party sent a faint document. Ask them to send a clearer copy of the document.

●

The thermal head is dirty. Clean it (p. 103).

●

Some paper has instructions recommending which side to print on. Try turning the paper over.

●

You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper. We recommend smooth paper such as Hammermill Jet Print for clearer printing.

●

Press until a single beep is heard.

●

The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper (p. 15) or clear the jammed paper (p. 98).

FAX

Cause & solution

I cannot select the desired receive mode.

The other party complains that they cannot send a document.

Receive mode

Problem

●

If you want to set TAD/FAX, FAX ONLY or TEL/FAX mode:

— select the desired mode using feature #77 (p. 87), and — press to turn ON the arrow (▼) on

the right of the display.

Display:

●

If you want to set TEL mode:

— press to turn OFF the arrow (▼) on

the right of the display.

●

The unit is not in AUTO ANSWER mode. Press

to turn ON the arrow (▼) on the right

of the display.

▼

AUTO ANSWER

▼

AUTO ANSWER

Cause & solution

Page 96

Operations

For fax advantage assistance, call 1-800-435-7329.

Copying

Problem

●

You cannot make a copy during programming. Make the copy after programming or stop programming.

●

The glass or rollers are dirty. Clean them (p. 102).

●

The thermal head is dirty. Clean it (p. 103).

●

Some paper has instructions recommending which side to print on. Try turning the paper over.

●

You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper. We recommend smooth paper such as Hammermill Jet Print for clearer printing.

Cause & solution

The unit does not make a copy.

A black line, a white line or a dirty pattern appears on the copied document.

The copied image is distorted. The printing quality is poor.

ABC

Original

Copy

Answering device

Problem

●

Press the remote operation ID correctly and firmly (p. 70).

●

The mailbox password is wrong. Enter the correct password. — For mailbox 1 password, see feature #51 on page 85. — For mailbox 2 password, see feature #52 on page 85.

●

The memory is full. Erase unnecessary messages (p. 66, 67, 74).

●

Someone is calling you from outside. Press to answer the outside call. The remote operation will be terminated.

●

Someone is operating the answering device.

●

You are too far from the base unit. Move closer.

TALK

Cause & solution

I cannot retrieve recorded messages from a remote location.

Messages in the mailbox do not play back.

The other party complains that they cannot leave a voice message.

While operating the answering device from the handset, a series of tones is heard.

I cannot operate the answering device with the handset.

Page 97

Operations

For fax advantage assistance, call 1-800-435-7329.

If a power failure occurs!

●

The unit will not function.

●

The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

●

Fax transmission and reception will be interrupted.

●

If delayed transmission of feature #25 (p. 82) is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored.

●

If fax documents are stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.

Page 98

Jams

For fax advantage assistance, call 1-800-435-7329.

Recording paper jam!

Open the front cover by pulling up the center part.

●

If the handset is on the cradle, take it off before opening the cover.

If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following.

Display:

__PAPER1JAMMED

Center part

Front cover

Push the back cover open button (green) on the right side of the unit. OR Push the back cover open lever (green) inside of the unit.

Back cover open button (green)

Back cover open lever (green)

Remove the jammed recording paper.

Jammed recording paper

Back cover

Open the back cover.

Page 99

Jams

For fax advantage assistance, call 1-800-435-7329.

Dotted area

Ink film

“T” shaped gear (blue)

Turn the “T” shaped gear (blue) in the direction of the arrow.

●

Make sure that the ink film is wrapped around the blue core at least once.

Close the back cover securely by pushing down on the dotted area at both ends ( ). Close the front cover securely ( ).

Slack

Reverse

Tight

Correct

Blue core

The ink film is not wrapped around the blue core.

Incorrect

Page 100

Document jams – sending!

Open the front cover by pulling up the center part.

Remove the jammed document carefully.

Close the front cover securely.

Center part

Jammed document

Front cover

Note:

●

Do not pull out the jammed paper forcibly before opening the front cover.

If the unit does not release the document during feeding, remove the jammed document as follows.

100

Jams

For fax advantage assistance, call 1-800-435-7329.

Panasonic KX-FPC165 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Accessories

Help Button

Finding the Controls (Base Unit)

Setup (Base Unit)

Setup (Handset)

Making and Answering Calls

Automatic Dialing (Handset)

Navigator Directory (Base Unit)

Caller ID

Voice Contact

Sending Faxes

Receiving Faxes

Distinctive Ring

Copying

COPY

Setup

Greeting

Incoming Messages

Recording

Remote Operation

Voice Mailbox

Option

Features Summary

Error Messages

Operations

Jams