Panasonic KX-FPC165 User Manual

Please read these Operating Instructions before using the unit and save for future reference.

This model is designed to be used only in the U.S.A.

FOR FAX ADVANTAGE ASSISTANCE: – CALL

1-800-HELP-FAX (1-800-435-7329)

– E-MAIL TO

consumerproducts@panasonic.com

for customers in the U.S.A. or Puerto Rico

– REFER TO

www.panasonic.com

for customers in the U.S.A. or Puerto Rico

Compact Plain Paper Fax with 900MHz Cordless

and Answering System

Operating Instructions

Model No. KX-FPC165

KX-FPC166

Attach your sales receipt here

Thank you for purchasing a Panasonic facsimile.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 2001

Things you should keep a record of

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

●

The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile: — date and time of transmission, — identification of the business, entity or person(s) sending the facsimile, and — telephone number of the business, entity or person(s). To program this information into your unit, complete all the instructions on pages 17 to 20.

●

Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.

●

Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

Energy Star

As an ENERGY STAR Partner, Panasonic has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

ENERGY STAR is a U.S. registered mark.

Trademarks

Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries.

All other trademarks identified herein are the property of their respective owners.

For fax advantage assistance, call 1-800-435-7329.

Operating distance and noise

Calls are transmitted between the base unit and the handset using wireless radio waves. For maximum distance and noise free operation, the recommended base unit location is:

Away from electrical appliances such as TVs, radios, or personal computers.

In a HIGH and CENTRAL location with no obstructions such as walls.

Raise the antenna

vertically.

For best performance

Place the handset on the cradle of the base unit for about 4 hours before initial use.

Slowly place the handset on the cradle vertically ( ), then lean it back ( ).

●

A beep will sound, and the following will be displayed for an instant time on the base unit.

Display:

The display will show the date and time.

●

If the base unit is in use, a beep may not sound and the above display may not be shown.

CHARGING

Display

Handset

Charge contacts

Battery charge

For fax advantage assistance, call 1-800-435-7329.

Safety instructions

Important safety instructions!

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized service center when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorized service center when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed. B. If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water. D.If the unit does not work normally by

following the operating instructions.

Adjust only controls covered by the

operating instructions. Improper

adjustment may require extensive work

by an authorized service center. E. If the unit has been dropped or

physically damaged. F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

For fax advantage assistance, call 1-800-435-7329.

Safety instructions

CAUTION:

To reduce the risk of fire or injury to persons, read and follow these instructions.

1. Use only the battery(ies) specified.

2. Do not dispose of the battery(ies) in a fire. They may explode. Check with local waste management codes for special disposal instructions.

3. Do not open or mutilate the battery(ies). Released electrolyte is corrosive and may cause burns or injury to the eyes or skin. The electrolyte may be toxic if swallowed.

4. Exercise care in handling batteries in order not to short the battery to conductive materials such as rings, bracelets, and keys. The battery and/or conductor may overheat and cause burns.

5. Charge the battery(ies) provided with or identified for use with this product only in accordance with the instructions and limitations specified in this manual.

INSTALLATION:

●

Never install telephone wiring during a lightning storm.

●

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

●

Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

●

Use caution when installing or modifying telephone lines.

WARNING:

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION:

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

For fax advantage assistance, call 1-800-435-7329.

Initial Preparation

Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Finding the Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Controls Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

(Base Unit)

Setup Ink film – installing / replacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

(Base Unit) Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Date and time, your logo and facsimile telephone number. . . . . . . . . . . . . . . 17

Setup Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

(Handset) Battery charge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Belt clip and headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Volumes Adjusting handset volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Adjusting base unit volumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Telephone

Fax

Sending Faxes Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Sending a fax using the directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Broadcast transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Faxes TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . . . . . . . 52

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . . . . . . . 53

TEL/FAX mode (receiving phone calls with ring signals and faxes

without ring signals when you are near the unit) . . . . . . . . . . . . . . . . . . . 54

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Pager call - when the unit receives a fax or voice message. . . . . . . . . . . . . 57

Distinctive Ring Using with a voice mail service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Making and Phone calls - making. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Answering Calls

Phone calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Intercom calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Setting the auto talk feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Automatic Storing telephone numbers in the handset . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Dialing (Handset) Making a phone call with the handset using stored numbers . . . . . . . . . . . . 30

Navigator Storing names and telephone numbers in the directory . . . . . . . . . . . . . . . . 31

Directory Editing and erasing a stored item. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

(Base Unit) Making a phone call using the directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Caller ID Caller ID service from your phone company . . . . . . . . . . . . . . . . . . . . . . . . 35

Viewing and calling back using caller information . . . . . . . . . . . . . . . . . . . . 36

Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Storing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Visual Call Waiting (Call Waiting ID) Service . . . . . . . . . . . . . . . . . . . . . . . . 41

Voice Contact Talking to the other party after fax transmission or reception . . . . . . . . . . . . 42

Error Messages Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Operations When a function does not work, check here before requesting help. . . . . . . 91

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Jams Recording paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Document jams – sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Battery Replacing the handset battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

For fax advantage assistance, call 1-800-435-7329.

Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Help

General Information

Printed Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

FCC List of FCC requirements and information . . . . . . . . . . . . . . . . . . . . . . . . . 105

Information

Limited PANASONIC Facsimile Products Limited Warranty . . . . . . . . . . . . . . . . . . 106

Warranty

Servicenter Servicenter directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Accessories

For fax advantage assistance, call 1-800-435-7329.

Included accessories!

●

If any item is missing or damaged, check with the place of purchase.

●

The part numbers listed above are subject to change without notice.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

Power cord..............1

Telephone line cord

...1 Cordless handset....1 Belt clip ...................1

Part No. PFJA1030Z Part No. PQJA10075Z

Operating instructions

................................1

Ink film.....................1

(included film roll)

Paper tray ...............1

Part No. PFKS1056Z2 Part No. PFQX1594Z

A4 paper guide ........1

Part No. PFZMFPC165M

Accessory information!

●

The ink film is not reusable. Do not rewind and use the ink film again.

●

To place an order:

Telephone: Call 1-800-332-5368. Fax:

Send a fax to 1-800-237-9080. Include: — your name, shipping address and telephone number,

— credit card type, number, expiration date and your signature, — order part number and quantity.

Internet:

Visit our web site: http://www.panasonic.com/store (for customers in the U.S.A. or Puerto Rico ONLY)

●

If you have any questions about internet orders, please contact us at:

E-mail: panasonicdirect@panasonic.com Telephone: 1-201-348-7292

1 roll – 216 mm x 50 m (8

⁄2"x 164')

2 rolls – 216 mm x 50 m (8

⁄2"x 164')

Specifications / Usage

KX-FA53

Model No.

Replacement film

Item

KX-FA55 Replacement film

To install legal size recording paper.KX-FA50B Legal paper tray

The included film roll is 10 meters (321⁄2') long. We recommend that you buy full size replacement film – 50 meters (164') for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA53 or KX-FA55.

Ni-Cd battery for the cordless handset.P-P504 Rechargeable battery For a hands-free telephone conversation.KX-TCA87 Headset

—

The rechargeable battery is pre-installed.

Part No. PQKE10083Z1

Help Button

For fax advantage assistance, call 1-800-435-7329.

Help function!

Press .

Display:

Press or until the desired item is displayed.

1. How to send faxes with the voice guide.

2. How to set the date, time, your logo and

fax number.

3. How to program the features.

4. How to store names in the directory and

how to dial them.

5. Help with problems operating the answering device.

6. Help with problems sending/receiving faxes.

7. How to use the copier function.

8. Frequently asked questions and answers.

9. Explanation of error messages shown on

the display.

ERRORS

PRESS SET

Q and A

PRESS SET

COPIER

PRESS SET

FAX SND/RCV

PRESS SET

TAD OPERATION

PRESS SET

Finding the Controls (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Note:

●

The document will be ejected from the front of the unit.

Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.

Finding the Controls (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Location!

LOCALOCATTOR/INTERCOMOR/INTERCOM

FLASH/ FLASH/ CALL WAITCALL WAIT

REDIAL/REDIAL/ PAUSEPAUSE

●

To change from pulse to tone temporarily during

dialing when your line has rotary pulse services.

●

To redial the last number dialed from the base unit.

●

To insert a pause during dialing.

●

For speakerphone

operation (p. 25).

●

To access special telephone services such as

call waiting (p. 41) or transfers of extension calls.

●

To adjust volumes (p. 24).

●

To search for a stored name (p. 34, 45).

●

To select the features or feature

settings during programming (p. 79).

●

To navigate to the next operation.

●

To initiate fax transmission

or reception.

●

To store a setting during

programming.

●

To stop an operation or cancel

programming.

●

To mute your voice to

the other party during conversation. Press this button again to resume conversation.

●

To turn on/off AUTO ANSWER (p. 50).

●

To initiate or exit programming.

●

To record your own

greeting messages (p. 63).

●

To erase recorded messages (p. 66).

Display

●

To initiate copying (p. 59).

●

To print a quick

reference (p. 9).

●

To use caller ID service

(p. 37).

●

To play recorded

messages (p. 66).

●

For slow or quick

playback (p. 66).

●

To page or locate the handset (p. 27, 28).

Setup (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Ink film – installing / replacing!

Open the front cover by pulling up the center part.

●

If the handset is on the cradle, take it off before opening the cover.

Center part

Front cover

Push the back cover open button (green) on the right side of the unit. OR Push the back cover open lever (green) inside of the unit.

Back cover open button (green)

Back cover open lever (green)

Open the back cover.

●

If you are installing the included ink film for the first time, skip to step 6.

Back cover

Install the included ink film or replace the used ink film with new one. The following ink films are available for replacement.

Model No. KX-FA53: Replacement film (1 roll) Model No. KX-FA55: Replacement film (2 rolls)

Each roll prints about 150 letter-size pages. See page 8 for accessory information.

For replacement only

Pull out the blue gear and remove the used ink film. Remove the used core.

Used ink film

Blue gear

Used core

Setup (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Ink film

“T” shaped gear (blue)

Dotted area

Back cover

Front cover

Display

For replacement only

Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue).

Tags

New ink film

“T” shaped gear (blue)

Stopper

Insert the blue core of the front ink film roll into the right slot of the unit ( ). Insert the “T” shaped gear (blue) into the left slot of the unit ( ).

Insert the rear ink film roll ( ).

Right slot

Blue core

“T” shaped gear (blue)

Left slot

Rear ink film roll

Front ink film roll

Turn the “T” shaped gear (blue) in the direction of the arrow.

●

Make sure that the ink film is wrapped around the blue core at least once.

Note:

●

The ink film is completely safe to touch, and will not rub off on your hands like carbon paper.

Slack

Reverse

Tight

Correct

Blue core

The ink film is not wrapped around the blue core.

Incorrect

Close the back cover securely by pushing down on the dotted area at both ends ( ). Close the front cover securely ( ).

●

The following will be displayed while the unit is checking that there is no slack in the ink film.

Display:

PLEASE WAIT

Setup (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Slits

Tabs

Slits

Paper tray

Tabs

Paper tray!

Insert tabs on the paper tray into slits on the back of the unit.

Note:

●

Do not place the unit in areas where the paper tray may be obstructed by a wall, etc.

KX-FA50B Legal paper tray

To use legal size paper

Please purchase a legal paper tray, Model No. KX-FA50B (p. 8) and install as shown above.

A4 paper guide

Upper slot

Lower slot

Bottom tab

Paper tray

To use A4 size paper

Insert the bottom tab on the A4 paper guide into the lower slot. Press the guide into the upper slot.

●

Change the recording paper size (feature #16 on page 81).

Setup (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Recording paper!

Note for recording paper:

●

Avoid using paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.

●

Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured.

●

Avoid paper that is coated, damaged or wrinkled.

Note:

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

●

Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the print quality.

Fan the stack of paper to prevent a paper jam.

Pull the tension bar forward and hold open while inserting the paper.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper, or the paper may jam.

Printing side is back.

Tab

Tension bar

Recording paper entrance

Stack of paper

Correct

Incorrect

Adding paper

1. Pull the tension bar forward and hold open while

removing all of the installed paper.

2. Add paper to the removed paper and straighten.

3. Fan the stack of paper.

4. Pull the tension bar forward and hold open while

inserting the paper.

Tension bar

Letter, legal or A4 size recording paper can be loaded. The unit can hold up to 50 sheets of 60 g/m2to 75 g/m2(16 lb. to 20 lb.) paper or 30 sheets of 90 g/m2(24 lb.) paper.

For best results, only use inkjet paper such as Hammermill Jet Print. If you use other types of paper, the print quality may be affected.

—

To use legal size paper, please install an optional legal paper tray, Model No. KX-FA50B (p. 8, 14).

—

To use A4 size paper, see page 14.

Setup (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Connections!

To a single telephone line jack (RJ11C)

To a power outlet (120 V, 60 Hz)

Telephone line cord

Power cord

Power surge protector

( )

Line surge protector

( )

Connect the telephone line cord.

Connect the power cord.

Note:

●

For additional equipment protection, we recommend you use a surge protector. The following types are available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX). The warranty does not cover damage due to power line surges or lightning.

Caution:

●

When you operate this product, the power outlet should be near the product and easily accessible.

To use the fax machine with a computer on the same line

●

We recommend you use separate wall jacks for the fax machine and the computer.

●

Set the fax machine to TEL mode (p. 52).

●

The device which has the shortest ring setting will answer the call first.

●

If the computer provides a port for telephone line, connect the fax machine to the port on the computer.

Setup (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Date and time, your logo and facsimile telephone number!

You should program the date and time, your logo and facsimile telephone number. This

information will be printed on each page transmitted from your unit.

Fax Correspondence

Your logo

Your facsimile telephone number

Date and time

FROM : Panasonic Fax

Example:

FAX NO. : 1234567 Feb. 26 2001 09:02AM P1

Setting the date and time

SET

Display

STOP

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction.

●

If you press while programming, the display will return to the previous one.

STOP

Note:

●

You can enter the number by pressing or in steps 4 and 5. In this case, press to move the cursor.

●

The accuracy of the clock is approximately ±60 seconds a month.

Press .

●

The next feature will be displayed.

Press .

YOUR LOGO

PRESS SET

SET

Press .

Display:

Press or until the following is displayed.

Press .

Cursor

Example:

Enter the correct month/day/year by selecting 2 digits for each, using the dial keypad. Example: Aug. 10, 2001

Press .

Enter the correct hour/minute by selecting 2 digits for each, using the dial keypad. Press to select “AM” or “PM”.

Example: 3:15PM

1. Press .

2. Press until “PM” is displayed.

M:08/D:10/Y:01 TIME: 03:15PM

M:08/D:10/Y:01 TIME: 03:15AM

1 50 3

M:08/D:10/Y:01 TIME: 12:00AM

00 1 18 0

M:01/D:01/Y:01 TIME: 12:00AM

SET

SET DATE & TIME

PRESS SET

SYSTEM SET UP PRESS NAVI.[I H]

Press .

Display:

Press or until the following is displayed.

Press .

Enter your logo, up to 30 characters, using the dial keypad. See the next page for details.

Example: “Bill”

1. Press 2 times.

Cursor

2. Press 6 times.

3. Press 6 times.

4. Press to move the cursor to the next

space and press 6 times.

Press .

●

The next feature will be displayed.

Press .

YOUR FAX NO.

PRESS SET

SET

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

AAAAAAAAA

SET

YOUR LOGO

PRESS SET

SYSTEM SET UP PRESS NAVI.[IH]

Setup (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Setting your logo

(Hyphen)

FLASH/CALL WAIT

(Delete)

SET

Display

STOP

MUTE

(Insert)

To correct a mistake

●

Press or to move the cursor to the incorrect character, and make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press (Delete).

To insert a character

1. Press or to move the cursor to

the position to the right of where you want to insert the character.

2. Press (Insert) to insert a space and enter the character.

MUTE

STOP

Note:

●

You can enter your logo by pressing or

(see the next page) in step 4. In this

case, press to move the cursor.

The logo can be your company, division or name.

Setup (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Keys Characters

1 [ ] { } + – / = , . _ ` : ; ? | A B C a b c 2 D E F d e f 3 G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7 T U V t u v 8

W X Y Z w x y z 9

0 ( ) ! " # $ % & ¥ @ ^ ’ →

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using or

Instead of pressing the dial keys, you can select characters using or .

Press or

until the desired character is

displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Pressing

Hyphen button (To insert a hyphen.) Insert button (To insert one character or one space.) Delete button (To delete a character.)

key (To move the cursor to the left.)

key (To move the cursor to the right.) To enter another character using the same number key, move the cursor to the next space.

2 3 4 5 6 7

9 0

FLASH/CALL WAIT

STOP

MUTE

Setup (Base Unit)

For fax advantage assistance, call 1-800-435-7329.

Setting your facsimile telephone number

Press .

Display:

Press or until the following is displayed.

Press .

Enter your facsimile telephone number, up to 20 digits, using the dial keypad.

Example:

Press .

●

The next feature will be displayed.

Press .

SENDING REPORT MODE=ERROR [±]

SET

NO.=1234567

NO.=

SET

YOUR FAX NO.

PRESS SET

SYSTEM SET UP PRESS NAVI.[I H]

SET

Display

(Hyphen)

(Delete)

STOP

FLASH/CALL WAIT

Note:

●

You can enter your facsimile telephone number by

pressing or in step 4. If you use or

, press to move the cursor.

●

The button replaces the digit with a “+” and the

button replaces it with a space. Example (using the dial keypad): +234 5678 Press .

●

To enter a hyphen in a telephone number, press

(Hyphen).

FLASH/CALL WAIT

2 4 6 7 83 5

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press .

STOP

Setup (Handset)

For fax advantage assistance, call 1-800-435-7329.

Location)

JKL

ALL MSGNEW MSG

TONE

OFF

REPEAT SKIP

INTERCOM

AUTO

REMOTE SP FLASH LOUD REDIAL

PAUSERINGER

PROGRAM

FAX

PLAYBACK

INTERCOM

AUTO ANSWER

●

Charge contacts (p. 22)

●

Lights while using the intercom (p. 27).

●

Lights when the handset is in use (p. 25).

●

To make/answer/end calls (p. 25, 26).

Dial 1: To repeat the recorded

messages (p. 67).

Dial 2: To skip the recorded

messages (p. 67).

Dial 4: To play new recorded

messages (p. 67).

Dial 5: To play all recorded

messages (p. 67).

Dial 7: To turn AUTO ANSWER

on (p. 67).

Dial 9: To turn AUTO ANSWER

off (p. 67).

●

To change from pulse to tone during dialing.

●

To turn on the speakerphone on the base unit using the handset.

●

To access special telephone services such as call waiting (p. 41) or transfers of extension calls.

●

To listen to recorded messages (p. 67).

●

To enter programming (p. 30).

●

For automatic dialing (p. 30).

●

To page the base unit (p. 27, 28).

●

To adjust volumes (p. 23).

●

To redial the last number dialed from the handset.

●

To insert a pause during dialing.

●

To receive a fax (p. 52).

●

To select a clear channel (p. 25).

Back

EXIT

EDIT

CLEAR

CALL WAIT

●

To cancel programming.

●

To stop viewing (p. 36).

●

To edit the caller’s phone number (p. 36).

●

For call waiting service users

(p. 41).

●

To delete a number (p. 30).

●

To erase caller information (p. 38).

●

To check the number of new calls

(p. 36).

●

To view caller information (p. 36).

●

Backlit LCD display

The lighted display will stay on for about 10 seconds after pressing a handset button or lifting the handset off the base unit.

Front

Setup (Handset)

For fax advantage assistance, call 1-800-435-7329.

Battery life

If your Panasonic battery is fully charged; — the battery life will last up to 8 hours while in

use (in conversation).

— it will last for up to about 21 days while not in

use (off the base unit).

●

Battery life may vary depending on usage conditions and ambient temperature.

(flashing)

Handset display

Fully charged Medium Low Needs to be recharged.

Battery strength

You can check the battery strength on the handset display while the handset is in use, or for about 5 seconds after using the handset.

Recharge

Recharge the battery when: — the handset beeps intermittently while it is in

use, or

— the following message is shown or “ ”

flashes on the handset display.

Display:

●

Recharge the handset battery for more than 15 minutes, or the display will continue showing the above indication.

Recharge

Automatic security code setting

Whenever you place the handset on the base unit, the unit will automatically select one of a million security codes. These codes help to avoid unauthorized use of your telephone line by another cordless telephone.

Place the handset on the cradle of the base unit for about 4 hours before initial use.

Slowly place the handset on the cradle vertically ( ), then lean it back ( ).

●

A beep will sound, and the following will be displayed for an instant time on the base unit.

Display:

The display will show the date and time.

●

If the base unit is in use, a beep may not sound and the above display may not be shown.

CHARGING

Note:

●

Clean the handset and the base unit charge contacts with a dry cloth once a month, or the

battery may not charge properly.

●

The battery cannot be overcharged.

Battery charge)

Display

Handset

Charge contacts

Setup (Handset) / Volumes

For fax advantage assistance, call 1-800-435-7329.

Adjusting handset volumes!

Ringer volume

3 levels (high/low/off) are available.

Make sure the TALK indicator is off.

Press .

●

The current ringer will sound.

●

To change the volume, press again within 5 seconds.

Display:

■ To turn the ringer off:

Press and hold until you hear 2 beeps.

●

To turn the ringer back on, press

■ While the ringer volume is set to off:

When receiving a call, the handset will not ring, and the TALK indicator will flash.

LOUD/RINGER

12Ringer1off

LOUD/RINGER

Ringer

Low High

LOUD/RINGER

TALK indicator

Display

Handset receiver volume

3 levels (high/middle/low) are available. While talking, press .

Loud

Low High

LOUD/RINGER

Belt clip

■ To install the belt clip

■ To remove the belt clip

Headset (optional)

Plugging the headset into the handset allows a hands-free telephone conversation. For best results, use the Panasonic headset Model No. KX-TCA87. See page 8 for accessory information.

■ To connect the headset

Belt clip and headset!

Volumes

For fax advantage assistance, call 1-800-435-7329.

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press or .

●

If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance.

■

To turn the ringer off:

1. Press repeatedly until the following is

displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

■

While the ringer volume is set to off:

When a call is received, the unit will not ring and will display the following.

Speaker volume

8 levels (high to low) are available. While using the speakerphone, press or

Fax voice guidance volume

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or .

Answering device volume

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

INCOMING CALL

RINGER OFF

SET

RINGER OFF= OK? YES:SET/NO:STOP

SET

Display

Ringer pattern

●

You can select one of the three ringer patterns. Change the setting (feature #17 on page 81). The ringer pattern you selected will sound when the unit receives a call.

Adjusting base unit volumes!

Making and Answering Calls

For fax advantage assistance, call 1-800-435-7329.

Handset is off the base unit:

Press .

Handset is on the base unit:

Lift the handset and press .

●

The TALK indicator will light.

Dial the telephone number.

Example:

●

If noise interferes with the conversation, press to select a clear channel or move closer to the base unit.

When finished talking, press or place the handset on the base unit.

●

The TALK indicator will turn off.

TALK

Talk 1112222

CH10

TALK

Note:

●

If short beeps sound when you press

; — move towards the base unit, or — place the handset on the base unit. Then try again.

●

If is pressed while using the base unit, the call will be switched to the handset and the base unit is disconnected.

TALK

With the handset

Channel number

Phone calls - making)

Press .

Display:

Dial the telephone number.

Example:

When the other party answers, talk into the microphone.

When finished talking, press

DIGITAL SP-PHONE

TEL=2345678

TEL= PRESS NAVI. [ H]

DIGITAL SP-PHONE

With the base unit

DIGITAL SP-PHONE

Microphone

Speakerphone operation

●

Use the speakerphone in a quiet room.

●

Adjust the speakerphone volume using

or .

TALK

TALK indicator

Making and Answering Calls

For fax advantage assistance, call 1-800-435-7329.

Phone calls - answering)

Handset is off the base unit:

Press when the handset rings.

●

You can also answer a call by pressing any dial key 0 to 9, , or #.

(Any key talk feature)

Handset is on the base unit:

Lift the handset when the base unit rings.

When finished talking, press or place the handset on the base unit.

TALK

With the base unit

When the base unit rings, press

and talk into the

microphone.

When finished talking, press

DIGITAL SP-PHONE

With the handset

DIGITAL SP-PHONE

Microphone

Making and Answering Calls

For fax advantage assistance, call 1-800-435-7329.

Paging the handset from the base unit

Using this feature, you can locate the handset if it has been misplaced (Handset locator).

Base unit:

Press .

●

The base unit will page the handset for about 1 minute.

Base unit display:

Handset display:

●

To stop paging, press

again.

Handset:

Press to answer.

●

The INTERCOM indicator will light.

Handset display: (Example)

Intercom

00-01-12

INTERCOM

LOCATOR/INTERCOM

1111Paging

Press1INTERCOM

@@@@@PAGING

LOCATOR/INTERCOM

Base unit:

Speak into the microphone.

Handset:

When finished talking, press

●

The INTERCOM indicator will turn off.

INTERCOM

INTERCOM1CALL

Intercom calls

)

Paging the base unit from the handset

Handset:

Press .

●

The INTERCOM indicator will flash and the base unit will ring. Then the INTERCOM indicator will light, and you can talk with the base unit user.

Handset display: (Example)

Base unit:

Answer through the microphone. Base unit display:

Handset:

When finished talking, press .

●

The INTERCOM indicator will turn off.

INTERCOM

INTERCOM CALL

Intercom

00-01-12

INTERCOM

Microphone

LOCATOR/INTERCOM

INTERCOM

INTERCOM indicator

Base unit display:

Conversation time

Note:

●

If the handset user has difficulty hearing the base unit user, ask the base unit user to decrease the speaker volume by pressing

●

Intercom calls can only be ended using the handset.

Note:

●

Intercom calls can only be ended using the handset.

Making and Answering Calls

For fax advantage assistance, call 1-800-435-7329.

Transferring a call)

From the handset to the base unit

Handset:

During an outside call, press to page the base unit.

●

The handset user can talk with the base unit user.

●

The outside call will be put on hold.

Handset display: (Example)

Base unit display:

●

If there is no answer on the base unit, press to return to the outside call.

TALK

INTERCOM1HOLD

12345

HOLD

Intercom1hold

00-01-12

INTERCOM

Microphone

DIGITAL SP-PHONE

TALK

LOCATOR/INTERCOM

TALK

INTERCOM

From the base unit to the handset

Base unit:

During an outside call, press

to page the

handset.

●

The base unit will start paging the handset for 1 minute.

●

The outside call will be put on hold.

Base unit display:

Handset display:

Handset:

Press to answer the page.

Handset display: (Example)

Base unit display:

INTERCOM1HOLD

Intercom1hold

00-01-12

INTERCOM

1111Paging

Press1INTERCOM

1234

PAGING

LOCATOR/INTERCOM

Handset:

To answer the outside call, press

TALK

Base unit:

Talk with the handset user through the microphone.

Base unit:

To answer the outside call, press

DIGITAL SP-PHONE

The intercom can be used during a conversation. This feature enables you to transfer an outside call between the handset and the base unit.

Making and Answering Calls

For fax advantage assistance, call 1-800-435-7329.

Setting the auto talk feature)

The auto talk feature allows you to answer a call by lifting the handset off the base unit without pressing . This feature is set to on as a default. If you are subscribed to the Caller ID service, and want to view caller’s information on the handset display before answering a call, turn this feature off.

Make sure the TALK indicator is off.

TALK

Press .

Display:

●

The TALK indicator will flash.

Press repeatedly until the following is displayed.

Press .

To select “Off”:

Press .

To select “On”:

Press .

●

A long beep will sound.

●

The TALK indicator will turn off.

Auto1talk

1111111111111On

Auto1talk

111111111111Off

Auto1talk ∨=On111111∧=Off

Talk1switching? ∨=Next1111∧=Yes

Save1AUTO#1? ∨=Next1111∧=Yes

PROGRAM

Note:

●

To answer a call when the auto talk feature is off, lift the handset off the base unit, and press

To cancel during programming

●

Press or .

PROGRAM

EXIT

TALK

TALK indicator

PROGRAM

EXIT

Automatic Dialing (Handset)

Press .

●

The TALK indicator will light.

Press .

AUTO

TALK

Press .

Display:

●

The TALK indicator will flash.

Press .

Enter the telephone number up to 22 digits.

Example:

●

If you make a mistake, press . Digits are erased from the right.

Press .

Press a memory station number (0 to 9).

Example:

●

A long beep will sound.

●

The TALK indicator will turn off.

3334444

Save1in1AUTO11

Select 0-9 to1save1in1AUTO

AUTO

CLEAR

3334444

111111AUTO=Save

Enter1phone1no.

Save1AUTO#1? ∨=Next1111∧=Yes

PROGRAM

To change a stored number

●

Follow from step 1 and enter a new number.

To erase a stored number

1. Press .

2. Press .

3. Press .

4. Press .

5. Press the memory station number (0 to 9)

you want to erase.

●

A beep will sound, and erasing will be

completed.

AUTO

CLEAR

PROGRAM

You can store up to 10 telephone numbers in the handset. The dial keys (0 to 9) function as memory stations. Make sure the TALK indicator is off.

EXIT

CLEAR

AUTO

TALK

TALK indicator

PROGRAM

Storing telephone numbers in the handset)

Making a phone call with the handset using stored numbers)

Press the desired memory station number (0 to 9).

●

The stored telephone number will be dialed.

Display:

AUTO=Clear

To cancel during programming

●

Press or .

PROGRAM

EXIT

+ 82 hidden pages

Panasonic KX-FPC165 User Manual

Table of Contents

Accessories

Help Button

Finding the Controls (Base Unit)

Setup (Base Unit)

Setup (Handset)

Making and Answering Calls

Automatic Dialing (Handset)