Panasonic KX-FPC141 User Manual

Quick Start

Initial

Preparation

Telephone Fax/Copy

Answering

Device

Help

General

Information

Comienzo rápido

en español

To get started,

please read the

Quick Start section

(p. 5 – 13).

Compact Plain Paper FAX
with 900 MHz Cordless

Model No.

KX-FPC141

OPERATING

INSTRUCTIONS

Please read these Operating Instructions
before using the unit and save for future
reference.

FOR OPERATION ASSISTANCE,
CALL 1-800-HELP-FAX [phone])
OR SEND A FAX TO 1-215-741-6376.

Comienzo rápido (p. 142)

●

This unit is designed for use in the United
States of America, and may not operate in
other countries. (See page 141 for more
details.)

●

Este producto ha sido diseñado para su uso
en los Estados Unidos de América, y puede
no funcionar correctamente en otros países.
(Consulte la página 141 para tener más
detalles.)

2

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines the facsimile, telephone, telephone answering device and copier
features to provide you with more efficient office or home use. By utilizing these convenient
features, you can maximize the effectiveness of this unit.

Things you should keep record of

Attach your sales receipt here

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

●

The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top
or bottom margin of the first message page when transmitting messages via telephone facsimile;
— Date and time of transmission,
— Identification of the business, entity or person(s) sending the facsimile, and
— Telephone number of the business, entity or person(s).
To program this information into your unit, complete all the instructions on pages 27 to 30.

●

Note that the images of copied or received documents will remain on the used film. Use discretion when
disposing of the used film cartridge.

●

Do not rub or use an eraser on the printed side, as the print may smear.

●

If you have not applied to the service, you will not be able to use the IQ-FAX function (p. 62–64).

R

Trademarks

is a registered trademark of FaxSav Incorporated.
Hammermillis a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries.
All other trademarks identified herein are the property of their respective owners.

Copyright:

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the
copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written
consent of KME and its licensee.

© Kyushu Matsushita Electric Co., Ltd. 1999

3

For Fax advantage assistance, call 1-800-435-7329.

For best performance

Battery charge

To power the handset, charge for about 4 hours before initial use (p. 32).

Operating distance and noise

Calls are transmitted between the main unit and the handset using wireless radio waves. For maximum
distance and noise free operation, the recommended main unit location is:

Away from electrical
appliances such as TVs,
radios, or personal computers.

In a HIGH and CENTRAL
location with no obstructions
such as walls.

Raise the antenna.

4

For Fax advantage assistance, call 1-800-435-7329.

Important safety instructions

When using this unit, basic safety precautions
should always be followed to reduce the risk of fire,
electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this
unit.

3. Unplug this unit from AC outlets before cleaning. Do
not use liquid or aerosol cleaners. Use a damp cloth
for cleaning.

4. Do not use this unit near water, for example near a
bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious
damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They
are provided for ventilation and protection against
overheating. Never place the unit near radiators, or
in a place where proper ventilation is not provided.

7.

Use only the power source marked on the unit. If you
are not sure of the type of power supplied to your
home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a
three prong grounded plug. If you do not have this
type of outlet, please have one installed. Do not use
any type of adaptor plug to defeat this safety
feature.

9. Do not place objects on the power cord. Install the
unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords.
This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit.
This may result in the risk of fire or electric shock.
Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an authorized
servicenter when service is required. Opening or
removing covers may expose you to dangerous
voltages or other risks. Incorrect reassembly can
cause electric shock when the unit is subsequently
used.

13. Unplug this unit from the wall outlet and refer
servicing to an authorized servicenter when the
following conditions occur:
A. When the power supply cord or plug is

damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or

water.
D. If the unit does not work normally by following the

operating instructions. Adjust only controls

covered by the operating instructions. Improper

adjustment may require extensive work by an

authorized servicenter.
E. If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote risk
of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the
vicinity of the leak.

CAUTION:
To reduce the risk of fire or injury to persons, read

and follow these instructions.

1. Use only the battery(ies) specified.

2. Do not dispose of the battery(ies) in a fire. They
may explode. Check with local waste management
codes for special disposal instructions.

3. Do not open or mutilate the battery(ies). Released
electrolyte is corrosive and may cause burns or
injury to the eyes or skin. The electrolyte may be
toxic if swallowed.

4. Exercise care in handling batteries in order not to
short the battery to conductive materials such as
rings, bracelets, and keys. The battery and/or
conductor may overheat and cause burns.

5. Charge the battery(ies) provided with or identified
for use with this product only in accordance with the
instructions and limitations specified in this manual.

INSTALLATION:

1. Never install telephone wiring during a lightning
storm.

2. Never install telephone jacks in wet locations unless
the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.

4. Use caution when installing or modifying telephone
lines.

WARNING:

●

To prevent the risk of fire or electrical shock, do not
expose this product to rain or any type of moisture.

OTHER INFORMATION:

●

Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high
temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

SAVE THESE INSTRUCTIONS

5

Quick Start

For Fax advantage assistance, call 1-800-435-7329.

Installation

1

Paper tray (p. 23)

Before installation (p. 22)

A. Remove the shipping tape.

Tab

Tension bar

Slot

Recording paper

(p. 24, 25)

2

A. Fan the stack of paper to

prevent a paper jam.

B. Pull the tension bar forward

and hold open while inserting
the paper.

Insert the two tabs on the paper tray
into the slots on the back of the unit.

Film
cartridge

B. Open the cover, remove the leaflet under the

film cartridge and close the cover.

Cover open
button

Leaflet

Shipping tape

6

Quick Start

For Fax advantage assistance, call 1-800-435-7329.

Connections

Telephone line cord

1

A. Connect to “LINE” on the unit.
B. Connect to a single telephone line jack.

Wall jack
(RJ11C)

120 V, 60 Hz

Power surge
protector

( )

Line surge
protector

( )

Power cord

2

A. Connect to the unit.
B. Connect to a power outlet.

●

For further details, see page 26.

7

For Fax advantage assistance, call 1-800-435-7329.

Voice calls - making

1

Press .

2

Dial the number.

3

When finished talking,
press .

DIGITAL SP-PHONE

DIGITAL SP-PHONE

●

For further details, see page 36.

●

If you are having trouble, see page 121.

Quick Start

■

Using the handset

1

2

Dial the number.

3

When finished talking,
press .

Press .

TALK

TALK

●

For further details, see page 35.

●

If you are having trouble, see pages 121 and 122.

■

Using the speakerphone

8

Quick Start

For Fax advantage assistance, call 1-800-435-7329.

■

Handset is on the main unit

1

When the unit rings,
lift the handset.

2

When finished talking,
replace the handset.

Voice calls - answering

■

Handset is off the main unit

1

2

When finished talking,
press .

When the handset rings,
press .

TALK

TALK

●

For further details, see page 37.

●

If you are having trouble, see pages 121 and 122.

●

For further details, see page 37.

●

If you are having trouble, see pages 121 and 122.

9

For Fax advantage assistance, call 1-800-435-7329.

Faxes - sending/receiving

Faxes - sending

FACE DOWN

(up to 15 pages)

Open the document feeder tray.

Insert the document until
a single beep is heard and
the unit grabs the document.

Adjust the width of the
document guides to
the size of the document.

Press .

START/SET/COPY

1

2

3

Dial the fax number.

4

5

●

For further details, see page 59.

●

If you are having trouble, see page 123.

Quick Start

10

Quick Start

For Fax advantage assistance, call 1-800-435-7329.

Faxes - receiving

1

2

When:
— document reception is required,
— a fax calling tone (slow beep)
is heard, or
— no sound is heard,
press .

When the handset rings,
press .

TALK

FAX

●

For further details, see page 78.

●

You can select the way to receive calls according to your needs (p. 76, 77).

●

If you are having trouble, see pages 122 and 123.

■

Handset is off the main unit

3

Replace the handset.

2

When:
— document reception is
required,
— a fax calling tone
(slow beep) is heard, or
— no sound is heard,
press .

START/SET/COPY

1

When the unit rings,
lift the handset.

●

For further details, see page 78.

●

You can select the way to receive calls according to your needs (p. 76, 77).

●

If you are having trouble, see page 123.

■

Handset is on the main unit

11

For Fax advantage assistance, call 1-800-435-7329.

Copy - making

FACE DOWN

(up to 15 pages)

Press .

START/SET/COPY

Enter the number of copies.

Press .

START/SET/COPY

4

5

6

Open the document feeder tray.

Insert the document until
a single beep is heard and
the unit grabs the document.

Adjust the width of the
document guides to
the size of the document.

1

2

3

●

For further details, see page 94.

●

If you are having trouble, see page 124.

Quick Start

12

Quick Start

For Fax advantage assistance, call 1-800-435-7329.

Operating the answering device

Setting the unit to receive voice and fax messages
automatically

●

For further details, see page 96.

1

2

Make sure the display
shows the following message.

Press .
The AUTO ANSWER light comes on.

AUTO ANSWER

AUTO ANSWER

TAD/FAX ON

ON

TAD/FAX MODE

●

If the display does not show this

message, the setting needs to be
changed to the TAD/FAX mode (p. 79).

13

For Fax advantage assistance, call 1-800-435-7329.

Listening to recorded messages

●

For further details, see page 101.

Erasing recorded messages

●

For further details, see page 102.

Press .

●

The new recorded messages

will be played.

■

When the PLAY MESSAGES

indicator flashes

PLAY MESSAGES

PLAY MESSAGES

Press .

●

All messages will be played.

■

When the PLAY MESSAGES

indicator lights

FLASH/LIGHT

PLAY
MESSAGES

Press while listening to
the message you want to erase.

ERASE

■

Erasing a specific message

1

Press after listening
to all of the messages.

ERASE

STOP

2

Press
.

■

Erasing all the messages

3

Press again.

START/SET/COPY

START/SET/COPY

●

To stop erasing, press .

Quick Start

14

For Fax advantage assistance, call 1-800-435-7329.

Table of Contents

Initial

Preparation

Accessories

Help Button
Finding the

Controls
(Main Unit)

Setup
(Main Unit)

Setup
(Handset)

Volumes

Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Accessory order information . . . . . . . . . . . . . . . . . . . . . . 18

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Before installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Paper stacker (not included) . . . . . . . . . . . . . . . . . . . . . . 23

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Date and time, your logo and facsimile telephone number

. .

27

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Battery charge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Belt clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Headset (not included) . . . . . . . . . . . . . . . . . . . . . . . . . .33

Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Telephone

Making and
Answering Calls

Automatic
Dialing
(Handset)

One-Touch Dial

JOG DIAL

Caller ID

Voice Contact

Making a voice call with the handset . . . . . . . . . . . . . . . . 35

Making a voice call with the speakerphone . . . . . . . . . . .36

Answering a voice call with the handset . . . . . . . . . . . . . .37

Answering a voice call with the speakerphone . . . . . . . . .37

Intercom between the handset and the main unit . . . . . . 38

Transferring a call between the handset and the main unit

. . .39

Remote speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . .40

TONE, FLASH and PAUSE buttons . . . . . . . . . . . . . . . . 42

Dialing mode (touch tone or pulse) . . . . . . . . . . . . . . . . . 43

Storing telephone numbers in the handset . . . . . . . . . . . 44

Making a voice call with the handset using

stored numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Storing names and telephone numbers in the One-Touch Dial

. . 46

Making a voice call using the One-Touch Dial . . . . . . . . . 47

Storing names and telephone numbers

in the JOG DIAL directory . . . . . . . . . . . . . . . . . . . . . 48

Making a voice call using the JOG DIAL directory . . . . . . 50

Caller ID service from your phone company . . . . . . . . . . 51

Viewing the Caller ID list on the display . . . . . . . . . . . . . 52

Calling back from the Caller ID list . . . . . . . . . . . . . . . . . 53

Storing telephone numbers in the One-Touch Dial and

JOG DIAL directory from the Caller ID list . . . . . . . . . 54

Erasing a name/number from the Caller ID list . . . . . . . . 55

Storing your area code . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Automatic Caller ID list . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Talking to the caller after fax transmission or reception . . 58

Fax/Copy

Sending Faxes

Sending a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . 59

Sending a fax using the One-Touch Dial . . . . . . . . . . . . 60

Sending a fax using the JOG DIAL directory . . . . . . . . . . 61

IQ-FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

(continued)

15

For Fax advantage assistance, call 1-800-435-7329.

Fax/Copy

Sending Faxes

Receiving Faxes

Copying

Sending a fax by following the voice guide . . . . . . . . . . . 65

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . 66

Sending report for confirmation . . . . . . . . . . . . . . . . . . . . 67

Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . 68

Delayed transmission (sending a fax at a specified time)

. . . 69

From memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Multiple stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Overseas mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . 76

TEL mode (answering all calls manually) . . . . . . . . . . . . 78

FAX ONLY mode (all calls are received as faxes) . . . . . . 79

Using the unit and a computer on the same line . . . . . . . 81

Distinctive Ring service (ring pattern detection feature) . . 82
TEL/FAX mode (receiving voice calls with rings and

fax calls without rings when you are near the unit) . . . 84

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Fax activation code . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Other size documents . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Memory reception alert . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Pager call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Film detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Answering

Device

Setup

Greeting

Playing
Messages

Recording

From the
Handset

Remote
Operation

Options

TAD/FAX mode (using the built-in answering device

and receiving voice and fax calls automatically) . . . . .96

Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . .97

Recording your own greeting messages . . . . . . . . . . . . . 98

Checking your own recorded greeting messages . . . . . . 99

Erasing your own recorded greeting messages . . . . . . . . 99

Recording time for the TAD/FAX greeting message . . . . 100

Listening to recorded messages . . . . . . . . . . . . . . . . . . 101

Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . 102

Functions while playing a message (repeating,

skipping and stopping) . . . . . . . . . . . . . . . . . . . . . . . 103

Memo message (leaving a message for others

or yourself) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Operating from the handset . . . . . . . . . . . . . . . . . . . . . .105

Operating from a remote location . . . . . . . . . . . . . . . . . 107

Setting the remote operation ID . . . . . . . . . . . . . . . . . . 108

From a remote touch tone telephone . . . . . . . . . . . . . . 109

Transferring recorded messages to another telephone

. . 112

Ring count in the TAD/FAX mode . . . . . . . . . . . . . . . . . 115

Incoming message recording time . . . . . . . . . . . . . . . . . 116

Message alert (beeps when a voice message

is received) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Recording time alert (beeps when memory is

almost full) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Incoming message monitor . . . . . . . . . . . . . . . . . . . . . . 117

Initial

Preparation

Telephone Fax/Copy

Answering

Device

Help

General

Information

Comienzo rápido

en español

16

For Fax advantage assistance, call 1-800-435-7329.

Comienzo

rápido en

español

Comienzo rápido en español . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Features Summary

Summary of user programmable features . . . . . . . . . . . 153

Help

Error Messages

Operations

Jams

Battery
Ink Film

Cleaning

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . 125

Recording paper jams . . . . . . . . . . . . . . . . . . . . . . . . . 126

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . 128

Sending document does not feed, or multi-feeds . . . . . . 128

Replacing the handset battery . . . . . . . . . . . . . . . . . . . .129

How much film you have left . . . . . . . . . . . . . . . . . . . . . 130

Replacing the film cartridge . . . . . . . . . . . . . . . . . . . . . 130

Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Thermal head and black bar . . . . . . . . . . . . . . . . . . . . . 133

Charge contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

General

Information

Print Reports

Fax Voice
Guidance

Display Contrast
Reset
FCC Information
Limited

Warranty

Energy Star
Specifications

Printing the feature settings, telephone numbers,

journal, printer test list, broadcast list and

Caller ID list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Fax voice guidance . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Changing the display contrast . . . . . . . . . . . . . . . . . . . . 136

Resetting the advanced features . . . . . . . . . . . . . . . . . 136

List of FCC requirements and information . . . . . . . . . . . 137

Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Servicenter Directory . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Notes for product service and shipping the product . . . . 140

Energy Star . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Technical data about this product . . . . . . . . . . . . . . . . . 141

17

Accessories

Initial

Preparation

To order accessories, call toll-free 1-800-332-5368.

Included accessories

Power cord . . . . . . . . . . . . . 1 Telephone line cord . . . . . . 1 Handset . . . . . . . . . . . . . . . 1

Paper tray . . . . . . . . . . . . . 1

— The film cartridge is pre-installed.

Part No. PFJA1030Z Part No. PQJA10075Z Part No. KX-FPC141R

Film cartridge . . . . . . . . . . . 1

(with free starter film)

Part No. PFKS1030Z1

Belt clip. . . . . . . . . . . . . . . . 1

Part No. PQKE10079Z1

●

If any items are missing or damaged, check with the place of purchase.

●

The part numbers listed above are subject to change without notice.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

—

The rechargeable battery is
pre-installed.

18

Accessories

To order accessories, call toll-free 1-800-332-5368.

Accessory order information

Note:

●

The film cartridge is not reusable. Do not rewind and use the film again.

The free starter film cartridge is only 20 meters (65

'

) long. We recommend that you buy
regular film cartridge [100 m (328')] for continuous use of your unit.
For best results, use genuine Panasonic film cartridge Model No. KX-FA65.
To order, call toll-free 1-800-332-5368 or see the fax order instructions below.

Fax order:

Please send a fax to 1-800-237-9080. Include: your name, shipping address,
telephone number, credit card type, number, expiry date and your signature,
order part number and quantity, and delivery method – overnight, 2nd day, or
ground.

Model No. Description Specifications

KX-FA65 Film cartridge

216 mm x 100 m (8

1

/2"x 328') roll

PFZXFPC141M Paper stacker For stacking printed paper

KX-A36 Rechargeable battery Ni-Cd battery

KX-TCA90 Headset For a hands-free telephone conversation

19

Help Button

For Fax advantage assistance, call 1-800-435-7329.

Initial

Preparation

Help function

You can print a quick reference for assistance as follows.

1

Press .

Display:

2

Press or until the desired item is
displayed. The following items are available.

1. How to send faxes with the voice
guide

2. How to program your unit

3.

How to store names in the JOG
DIAL directory and how to dial them

4. Help with problems operating
answering device

5. Help with problems sending faxes

6. Help with problems receiving faxes

7. How to use the copier function

8. Frequently asked questions and
answers

9. Explanation of error messages
shown on the display

10

.List of available reports

11

.How to use the Caller ID service

3

Press .

PRINTING

START/SET/COPY

11.CALLER ID

10.REPORTS

9.ERRORS

8.Q and A

7.COPIER

6.FAX RECEIVING

5.FAX SENDING

4.TAD OPERATION

3.JOG/AUTO DIAL

2.HOW TO SET UP

1.SEND GUIDE

PRESS[▼▲]&[SET]

HELP

START/SET/COPY

/

HELP

20

Finding the Controls (Main Unit)
Location

HELP

QUICK SCAN

MEMORY% CALLS

REDIAL/PAUSE

MUTE

RESOLUTION

STOP

OPER

PQRS TUV WXYZ

GHI JKL MNO

ABC

VOLUME

DEF

TONE SLOW QUICK

START/

SET /

COPY

1

23

4

56

7

89
0

DIGITAL
SP-PHONE

IQ-FAX

SEARCH

LOCATOR

/INTERCOM

IN USE

|

CALLER ID

●

To print a quick

reference (p. 19).

●

For voice muting (p. 36, 37).

●

To redial the last number dialed (p. 36, 59).

●

To insert a pause during dialing (p. 42).

Dial keypad

Display panel

●

To adjust volumes (p. 34).

●

To select feature settings

during programming.

●

To send faxes using

the IQ-FAX function (p. 64).

●

To select a resolution (p. 59).

●

To scan and store a document into memory,

and then transmit or copy the stored document (p. 70, 94).

●

For speakerphone

operation.

●

For slow playback (p. 103).

●

For quick playback (p. 103).

●

To stop an operation

or cancel programming.

●

To change from pulse

to tone during dialing (p. 42).

●

To initiate fax transmission, reception or copying.

●

To store a setting during programming.

●

For the Caller ID service (p. 52–55).

●

To page the handset (p. 38, 39).

21

Finding the Controls (Main Unit)

Initial

Preparation

AUTO ANSWER

BROADCAST BROADCAST

BROADCAST

TAD/FAX ON

1
4

HYPHEN SECRET

NAME/TEL NO.
LOWER

2
5

3
6

INSERT

JOG DIAL

DIRECTORY

MESSAGES

PROGRAM

MENU

FWD

DOWNUP

BACK

COLLATE

ZOOM

ERASE

RECORD

PLAY
MESSAGES

SKIP

REPEAT

●

For transmission to multiple stations (p. 71, 73).

●

For the One-Touch Dial (p. 46, 47, 54).

●

To record your own greeting messages (p. 98, 114).

●

To record memo messages or telephone
conversations (p. 104).

●

To erase recorded messages (p. 102).

●

To erase your own greeting messages (p. 99).

●

To search for a stored name (p. 50, 61).

●

To select characters during programming (p. 29).

●

To select the basic features during programming (p. 153).

●

To skip and/or repeat recorded messages in the

answering device (p. 103).

●

To select an enlargement/reduction rate in the copy mode

(p. 94, 95).

●

To initiate or exit programming.

●

To confirm a stored telephone

number (p. 50, 53).

●

To select stations 4–6 for the

One-Touch Dial (p. 46, 47, 54, 71).

●

To keep the telephone number

secret (p. 46, 48).

●

To insert one character or one

space (p. 28, 29).

●

To insert a hyphen (p. 28–30, 46, 48).

●

To play recorded messages (p. 101).

●

To turn the AUTO ANSWER mode

on/off (p. 76, 77).

●

To store or edit names and

telephone numbers

(p. 46, 48, 49, 71, 72).

●

To choose “Collated” or “Uncollated”

in the copy mode (p. 94).

22

Finding the Controls / Setup (Main Unit)
Overview

Document guides

●

To match the width

of the document.

Recording paper
entrance

Paper tray

Document entrance

Charge contacts

CHARGE light

Antenna

Cover open button

●

To open the operation

panel cover.

Document feeder tray

Microphone

●

To talk with the other party
when using the speakerphone.

●

To record greeting messages
and memo messages.

Recording paper exit

Cover

Speaker

Document exit

Note:

●

The document and recording paper will be ejected from the front of the unit. Install the unit on a desk or
floor with a smooth surface and do not place anything in front of the unit.

Before installation

2

Open the cover by pressing the cover open button.

3

Lift the film cartridge, remove the leaflet and
replace the film cartridge.

4

Close the cover securely by pushing down on the
dotted area at both ends.

Film
cartridge

Dotted area

Cover open
button

Leaflet

1

Remove the shipping tape.

Shipping tape

Setup (Main Unit)

Initial

Preparation

23

Paper tray

Paper stacker (not included)

Insert the two tabs on the paper tray into the slots on the
back of the unit.

●

Do not place the unit in areas where the paper tray
may be obstructed by a wall, etc.

Tabs

Slots

Paper tray

1

Remove the shipping tape from the paper stacker.

2

Lift the front of the unit and hold the aluminum
sheet up to prevent it being bent by the paper
stacker while inserting the paper stacker into the
side slots.

Paper stacker

Shipping tape

Side slots

Bottom

Aluminum sheet

3

Confirm that the paper stacker is locked into the
center slots and slide back.

Center slots

Paper
stacker

To stack printed paper, a paper stacker is available as an accessory. To order, see page 18.

4

Slide the paper stacker forward until it stops.

Paper stacker

24

Setup (Main Unit)

1

Press the dotted area on the paper stacker
extender.

Paper stacker extender

Dotted area

2

Open the paper stacker extender.

Paper stacker
extender

Using legal size paper

Recording paper

Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2(20 lb.)
paper. You may use 60 g/m2to 90 g/m2(16 lb. to 24 lb.) paper.

For best results, only use inkjet paper such as Hammermill Jet Print. If you use other types of paper,
the print quality may be affected.

R

1

Fan the stack of paper to prevent a paper jam.

Setup (Main Unit)

Initial

Preparation

25

2

Pull the tension bar forward and hold open while
inserting the paper.

●

The height of the stack of the paper should not
exceed the upper limit on the paper tray,
otherwise the paper may jam or multi-feed.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the
paper or the paper may jam.

IncorrectCorrect

Stack of
paper

Paper tray

Note:

●

Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper
used for resumes.

●

Do not use different types or thicknesses of paper in the paper tray at the same time. This may
cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated,
damaged or wrinkled.

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper
may jam.

●

Do not reinsert the ejected paper into the recording paper exit.

●

Some paper only accepts print on one side. Try using the other side of paper when you are not happy with
the print quality.

Upper
limit

Tension bar

Tab

Adding paper to the paper tray

1. Pull the tension bar forward and hold open while
removing all of the installed paper.

2. Add paper to the removed paper and straighten.

3. Fan the stack of paper.

4. Pull the tension bar forward and hold open while

inserting the paper.

Tension bar

Automatic dialing mode setting

●

When the telephone line cord and the power cord are connected, the unit will automatically start to detect
the dialing mode of your telephone line.

Display:

Wait until one of the following messages is displayed.

Your line has touch tone service.

Your line has rotary pulse dial service.

●

If the power cord is disconnected or a power failure occurs, the unit will detect the dialing mode again when
power is restored.

●

If you connect the power cord before connecting the telephone line cord, the following messages will be
shown alternately.

Connect the telephone line cord.

INSERT TEL LINENO TEL LINE

LINE IS PULSE

LINE IS TONE

CHECKING LINE

Wall jack
(RJ11C)

120 V, 60 Hz

Telephone
line cord

Power cord

Power surge
protector

( )

Line surge
protector

( )

26

Setup (Main Unit)
Connections

1

Connect the handset cord.

2

Connect the telephone line cord.

3

Connect the power cord.

●

The unit will automatically start to
detect the dialing mode of your
telephone line (see below).

●

When the power is turned on for the
first time, the unit will print some
basic information.

Note:

●

For additional equipment protection, we recommend the use of a surge protector. The following types are
available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
The warranty does not cover damage due to power line surges or lightning.

●

When you operate this product, the power outlet should be near the product and easily accessible.

Date and time, your logo and facsimile
telephone number

You should program the date and time, your logo and facsimile telephone number. This information will be

printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991.

Fax Correspondence

Your logo Your facsimile telephone number

Date and time

FROM : Panasonic Fax FAX NO. : 1234567 Feb. 26 1999 04:02PM P1

Example:

Setting the date and time

1

Press .

Display:

2

Press , then .

3

Press .

Cursor

4

Enter the correct month/day/year by selecting
each 2 digits using the dial keypad.

Example: Aug. 10, 1999
Press .

5

Press .

6

Enter the correct hour/minute by selecting
each 2 digits using the dial keypad.
Press to select “AM” or “PM”.

Example: 3:15PM

1. Press .

2. Press until “PM” is displayed.

TIME: 03:15PM

TIME: 03:15AM

1 50 3

TIME: 12:00AM

START/SET/COPY

M:08/D:10/Y:99

00 1 98 9

M:01/D:01/Y:99

START/SET/COPY

SET DATE & TIME

0 1

1.SYSTEM SET UP

MENU

7

Press .

8

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

1

2 3

4

5 6

7

8 9
0

STOP

START/SET/COPY

MENU

JOG DIAL

/

Note:

●

You can enter the number by rotating

in steps 4 and 6. In this case,

press to move the cursor.

●

The accuracy of the clock is approximately
±60 seconds a month.

JOG DIAL

To correct a mistake

●

Press or to move the cursor to the
incorrect number, then make the correction.

●

If you press while programming, the
display will return to the previous one.

STOP

Setup (Main Unit)

Initial

Preparation

27

28

Setup (Main Unit)

Setting your logo

1

Press .

Display:

2

Press , then .

3

Press .

4

Enter your logo, up to 30 characters, by using the
dial keypad. See next page for details.

Example: Bill

1. Press twice.

Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next space

and press six times.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

LOGO=Bill

LOGO=Bil

5

LOGO=Bi

4

LOGO=B

2

LOGO=

START/SET/COPY

YOUR LOGO

0 2

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

STOP

START/SET/COPY

MENU

JOG DIAL

INSERT

HYPHEN

(Delete)

To correct a mistake

●

Press or to move the cursor to the
incorrect character, then make the correction.

To delete a character

●

Move the cursor to the character you want to delete
and press .

STOP

To insert a character

1. Press or to move the cursor to
the position to the right of where you want
to insert the character.

2. Press (One-Touch Dial key 2) to
insert a space and enter the character.

INSERT

The logo can be your company, division or name.

Note:

●

You can enter characters by rotating

(see next page).

JOG DIAL

5

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using the JOG DIAL

Instead of pressing the dial keys, you can select characters using the JOG DIAL.

1. Rotate until the desired character is
displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

JOG DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to
the right

: Rotating to
the left

1

2 3

4

5 6

7

8 9
0

JOG DIAL

Setup (Main Unit)

Initial

Preparation

29

Keys Characters

1
2
3
4
5
6
7
8
9
0

1

2

STOP

1 [ ] { } + – / = , . _ ` : ; ? |
A B C a b c 2
D E F d e f 3
G H I g h i 4
J K L j k l 5
M N O m n o 6

P Q R S p q r s 7
T U V t u v 8
W X Y Z w x y z 9
0 ( ) ! " # $ % & ¥ @ ^ ’

HYPHEN key (To insert a hyphen.)
INSERT key (To insert one character or one space.)
Delete key (To delete a character.)

key (To move the cursor to the left.)
key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

30

Setup (Main Unit)Setup

Setting your facsimile telephone number

1

Press .

Display:

2

Press , then .

3

Press .

4

Enter your facsimile telephone number up to
20 digits using the dial keypad.

Example:

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

NO.=1234567

NO.=

START/SET/COPY

YOUR FAX NO.

0 3

1.SYSTEM SET UP

MENU

1

23

4

56

7

89
0

/

STOP

START/SET/COPY

JOG DIAL

MENU

HYPHEN

To correct a mistake

●

Press or to move the cursor to the
incorrect number, then make the correction.

To delete a number

●

Move the cursor to the number you want to
delete and press .

STOP

Note:

●

You can enter your facsimile telephone number by
rotating . If using , press
to move the cursor.

●

The button replaces the digit with a “+” and the
button replaces it with a space.
Example (using the dial keypad): +234 5678

Press .

●

To enter a hyphen in a telephone number, press

(One-Touch Dial key 1).

HYPHEN

2 467835

JOG DIAL

JOG DIAL

Setup (Handset)

Initial

Preparation

31

Location

JKL

ALL MSGNEW MSG

ON

TONE

OFF

REPEAT SKIP

RECHARGE INTERCOM

AUTO

REMOTE SP FLASH LOUD REDIAL

PAUSERINGER

PROGRAM

FAX

PLAYBACK

INTERCOM

AUTO ANSWER

Antenna

●

Flashes when the battery

needs to be charged (p. 32).

●

Lights when the handset

is in use (p. 35).

●

To make/answer calls

(p. 35, 37).

●

To repeat the recorded

messages (p. 106).

●

To play new recorded

messages (p. 105).

●

To turn the AUTO ANSWER

mode on (p. 106).

●

To change from pulse to tone

during dialing (p. 42).

●

To redial the last number

dialed (p. 35).

●

To insert a pause during

dialing (p. 42).

●

To enter programming

functions (p. 44).

●

To turn on the speakerphone

using the handset (p. 40).

●

For automatic dialing

(p. 44, 45).

●

Lights while using the

intercom (p. 38).

●

To page the main unit

(p. 38, 39).

●

To turn the AUTO ANSWER

mode off (p. 106).

●

To skip the recorded

messages (p. 106).

●

To play all recorded

messages (p. 105).

●

To receive fax on the main

unit (p. 78).

●

To adjust the handset receiver

volume (p. 34).

●

To adjust the ringer volume

(p. 34).

●

A hookswitch (p. 42).

●

To operate the answering

device (p. 105, 106).

●

To select a clear channel

(p. 35).

Charge contacts (p. 133)

32

Setup (Handset)
Battery charge

Place the handset on the cradle of the main unit for
about 4 hours.

●

The CHARGE light will turn on.

Handset

Charge contacts

CHARGE light

Note:

●

Clean the handset and the main unit charge
contacts with a dry cloth once a month, or the

battery may not charge properly (p. 133).

●

The battery cannot be overcharged.

Automatic security code setting

Whenever you place the handset on the main unit, the unit will automatically select one of a million security
codes. These codes help to avoid unauthorized use of your telephone line by another cordless telephone.

Battery life

If your Panasonic battery is fully charged, the battery life will last as follows.

Note:

●

Battery life may vary depending on usage conditions and ambient temperature.

While in use (on conversation)

While not in use (stand-by/off the main unit)

Up to about 8 hours

Up to about 21 days

Recharge

When the RECHARGE indicator flashes or the handset
beeps intermittently, place the handset on the cradle to
recharge the battery.

RECHARGE
indicator

Initial

Preparation

33

Setup (Handset)

Belt clip

■

To install the belt clip

■

To remove the belt clip

Headset (not included)

Plugging the headset into the handset allows a hands-free phone conversation. For best result, use a
Panasonic headset Model No. KX-TCA90. To order, see page 18.

■

To connect the headset

Open the headset jack cover, then connect the
headset to the headset jack as shown below.

Headset
jack cover

Headset jack

1. Place the headset on your
head and attach the clothing
clip to the desired position.

Microphone

Clothing
clip

2. Adjust the micorphone near
your mouth.

Wearing the belt clip

Wearing the headset

34

Volumes
Adjusting volumes

Ringer volume

4 levels (high/middle/low/off) are available.

While the unit is idle, press or .

To turn the ringer off:

1. Press repeatedly until the following message

is displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will
display the following.

Speaker volume

8 levels (high to low) are available.
While using the monitor, press or .

INCOMING CALL

RINGER OFF

YES: PRESS SET

RINGER OFF= OK?

Main unit

Fax voice guidance volume

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or .

Answering device volume

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

1

2 3

4

5 6

7

8 9
0

START/SET/COPY

/

Handset

Ringer volume

2 levels (high/low) are available.

Be sure the TALK indicator is off.

1. Press .

●

The current ringer will sound.

2. To change the volume, press again
within 5 seconds.

●

The new ringer will sound.

●

If you do not press within
5 seconds, the volume will not change.

To turn the ringer off:

Press and hold until 2 beeps sound.

●

To turn the ringer back on, press .
It will sound at a high level.

While the ringer volume is set to off:

When receiving a call, the handset will not ring, and
the TALK indicator will flash.

Handset volume

3 levels (high/meddle/low) are available.

While talking, press .

LOUD/RINGER

LOUD/RINGER

TALK indicator

START/SET/COPY

LOUD/RINGER

LOUD/RINGER

LOUD/RINGER

LOUD/RINGER

LOUD/RINGER

Making and Answering Calls

Telephone

Making a voice call with the handset

Handset is off the main unit:

1

2
3

Press .

●

Handset is on the main unit:

Lift the handset and press .

●

Dial the telephone number.

●

If you misdial, press and start from step
1 again.

When finished talking, press or place the
handset on the main unit.

●

The TALK indicator will turn off.

TALK

The TALK indicator will light.

TALK

The TALK indicator will light.

TALK

TALK

TALK indicator

TALK

REDIAL/PAUSE

Note:

●

If an alarm tone sounds when you press ;
—move towards the main unit, or
—place the handset on the main unit.
Then try again.

●

If the TALK button on the handset is pressed while
using the main unit, the call is switched to the handset
and the main unit is disconnected.

TALK

To redial the last number

Regardless of whether the main unit or the handset was
used, the last number dialed will be redialed.

1.Press .

2.Press .

TALK

REDIAL/PAUSE

If noise interferes with the
conversation

CH

While the handset is in use

The main unit’s display will show.

Display:

CORDLESSINUSE

Press to select a clear channel or move closer to
the main unit.

CH

35

36

Making and Answering Calls
Making a voice call with the speakerphone

1

Press .

Display:

2

Dial the telephone number.

Example:

●

If you misdial, press and
start from step 1.

3

When the other party answers, talk into the
microphone.

4

When finished talking, press

.

DIGITAL SP-PHONE

DIGITAL SP-PHONE

TEL=2345678

TEL=

DIGITAL SP-PHONE

REDIAL/PAUSE

Microphone

DIGITAL SP-PHONE

MUTE

/

To redial the last number

Regardless of whether the main unit or the handset
was used, the last number dialed will be redialed.

1. Press .

2. Press .

●

If the line is busy, the unit will automatically
redial the number up to 14 times.

●

During redial, the following will be displayed.

Display:

To mute your voice to the other
party

1. Press during a telephone conversation
using the speakerphone.

Display:

●

The other party cannot hear you, but you can
hear them.

2. To resume the conversation, press again.

MUTE

<MUTE>

MUTE

WAITING REDIAL

REDIAL/PAUSE

DIGITAL SP-PHONE

Hints for the speakerphone
operation

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party,
adjust the volume using or .

●

If you and the other party speak at the
same time, parts of your conversation will
be cut off.

●

If the handset is on the main unit while
using the speakerphone, you may switch to
the handset by lifting it up.

Note:

●

If the TALK button on the handset is pressed while
using the main unit, the call is switched to the handset
and the main unit is disconnected.

37

Answering a voice call with the speakerphone

1

When the unit rings, press .

2

When finished talking, press .

DIGITAL SP-PHONE

DIGITAL SP-PHONE

/

Microphone

DIGITAL SP-PHONE

MUTE

Making and Answering Calls

Telephone

Hints for the speakerphone
operation

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party,
adjust the volume using or .

●

If you and the other party speak at the
same time, parts of your conversation will
be cut off.

●

If the handset is on the main unit while
using the speakerphone, you may switch to
the handset by lifting it up.

To mute your voice to the other
party

1. Press during a telephone conversation
using the speakerphone.

Display:

●

The other party cannot hear you, but you can
hear them.

2. To resume the conversation, press again.

MUTE

<MUTE>

MUTE

Answering a voice call with the handset

1

Handset is off the main unit:

Press when the handset rings.

●

You can also answer a call by pressing any
dial key 0 to 9, , or #.
(Any key talk feature)

Handset is on the main unit:

Just lift the handset when the main unit rings.

2

When finished talking, press or place the
handset on the main unit.

TALK

TALK

TALK

OR

38

Making and Answering Calls

1

Main unit:

Press .

●

The IN USE indicator will flash and start paging
the handset for 1 minute.

●

To stop paging, press
again.

2

Handset:

Press to answer.

●

The INTERCOM indicator will light.

●

The IN USE indicator on the main unit will light.

3

Main unit:

Speak into the microphone.

●

While using the intercom, the main unit’s display
will show:

Display:

4

Handset:

When finished, press .

●

The INTERCOM and IN USE indicators will turn off.

INTERCOM

INTERCOM CALL

INTERCOM

LOCATOR/INTERCOM

LOCATOR/INTERCOM

Microphone

INTERCOM

INTERCOM
indicator

LOCATOR

/INTERCOM

IN USE

|

FLASH/LIGHT/OFF

Using this feature, you can locate the handset if misplaced.

Intercom between the handset and the main unit

Paging the main unit from the handset

1

Handset:

Press .

●

The INTERCOM indicator will flash, then light.

2

Main unit:

When the main unit rings, answer through the
microphone.

●

While using the intercom, the main unit’s display
will show:

Display:

3

Handset:

When finished, press .

●

The INTERCOM indicator will turn off.

INTERCOM

INTERCOM CALL

INTERCOM

Micorphone

INTERCOM

INTERCOM
indicator

Paging the handset from the main unit (handset locator)

While using the intercom

●

Intercom calls can only be ended by the handset.

●

If the handset user has difficulty hearing the main unit user, ask the main unit user to decrease the speaker
volume by pressing .

39

Making and Answering Calls

Telephone

1

Main unit:

During a call, press to
page the handset.

●

The call will be put on hold.

Display:

2

Handset:

Press to answer the page.

●

The main unit’s display will show:

3

Handset:

To answer the call, press .

●

The transfer will be completed.

●

The main unit’s display will show:

CORDLESS IN USE

TALK

INTERCOM HOLD

INTERCOM

HOLD

LOCATOR/INTERCOM

INTERCOM

LOCATOR/INTERCOM

TALK

Transferring a call between the handset and
the main unit

From the handset to the main unit

1

Handset:

During a call, press .

●

The handset user can talk with the main unit
user.

●

The call will be put on hold.

2

Main unit:

Talk with the handset user through the microphone.

Display:

3

Main unit:

To answer the call, press .

●

The transfer will be completed.

DIGITAL SP-PHONE

INTERCOM HOLD

INTERCOM

Micorphone

INTERCOM

DIGITAL SP-PHONE

From the main unit to the handset

The intercom can be used during a call. This feature enables you to transfer a call between the handset and
the main unit.

40

Making and Answering Calls
Remote speakerphone

1

Handset:

Press during a call with the
handset.

●

The INTERCOM indicator flashes.

●

The call is switched to the main unit.

●

On the main unit, the DIGITAL SP-PHONE
indicator lights.

2

Main unit:

Talk into the microphone from a distance of about
20 cm (8 inches).

●

To switch to the handset, see below.

3

Main unit:

Press to hang up.

●

The indicator lights go out.

●

You can also hang up pressing or

on the handset.

TALK

REMOTE SP

DIGITAL SP-PHONE

REMOTE SP

TALK

INTERCOM
indicator

REMOTE SP

Switching a call with the handset to the DIGITAL SP-PHONE

Microphone

DIGITAL
SP-PHONE

LIGHT

To switch to the handset
(while using the remote speakerphone)

Press on the handset.

●

You can continue the conversation using the handset. The speakerphone will be disconnected.

●

To hang up, press or place the handset on the main unit.

TALK

TALK

41

Making and Answering Calls

Telephone

1

When the handset rings, press .

●

On the main unit, the DIGITAL SP-PHONE
indicator lights and the following message will be
displayed.

Display:

2

Talk into the microphone on the main unit.

●

To switch to the handset, see bottom of the page

40.

3

To hang up, press .

●

You can also hang up by pressing

on the main unit.

DIGITAL SP-PHONE

REMOTE SP

Answering a call using the
handset as a remote control

To redial the last number

Regardless of whether the main unit or the handset was
used, the last number dialed will be redialed.

1. Press .

2. Press .

REDIAL/PAUSE

REMOTE SP

1

Press .

●

On the main unit, the DIGITAL SP-PHONE
indicator lights and the following message will be
displayed.

Display:

2

Dial the telephone number.

●

You can also dial with the main unit keypad.

Example:

3

When you hear the other party answers, talk into
the microphone on the main unit.

●

To switch to the handset, see bottom of the page

40.

4

To hang up, press .

●

You can also hang up by pressing

on the main unit.

DIGITAL SP-PHONE

REMOTE SP

TEL=1234567

TEL=

REMOTE SP

REMOTE SP

REDIAL/PAUSE

Making a call using the
handset as a remote control

DIGITAL
SP-PHONE

LIGHT

Microphone

REDIAL/PAUSE

REMOTE SP

42

Making and Answering Calls

Entering pauses

When the button is pressed during
dialing, a pause will be inserted. Pressing

once creates a 5 second pause.

Example 1:

If your unit is connected to a host exchange, insert
a pause to get an outside line.

Example 2:

If a transmission error occurs during an overseas
transmission, add two pauses at the end of the
telephone number.

REDIAL/PAUSE

REDIAL/PAUSE

9 PAUSE

Line access code

Telephone

number

International
access code

Country

code

PAUSE PAUSE

Telephone

number

Note:

●

TONE and PAUSE can be stored into a
telephone number in the One-Touch Dial and
the JOG DIAL directory.

1

2 3

4

5 6

7

8 9
0

REDIAL/PAUSE

TONE

TONE, FLASH and PAUSE buttons

TONE button

The ( ) button is used for rotary pulse dial
services and allows you to temporarily change from
pulse to tone mode during a dialing operation.
When you hang up, the unit will automatically return to
pulse mode.

TONE

FLASH button (handset only)

The button functions as the hookswitch on a
regular telephone. If you misdial a telephone number,
press the button firmly.

The button also allows you to use special
features of a host exchange (if connected) or local
telephone company services such as call waiting.
For feature details, contact your host exchange supplier
or local telephone company.

FLASH

FLASH

FLASH

TONE

FLASH

REDIAL/PAUSE

43

When the unit is turned on, it will automatically set the dialing mode if this feature is set to “AUTO”.
If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below.

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired setting.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=AUTO

▼▲

START/SET/COPY

DIALING MODE

1 3

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

Making and Answering Calls

Telephone

Dialing mode

(touch tone or pulse)

44

Automatic Dialing (Handset)
Storing telephone numbers in the handset

1

Press .

●

The TALK indicator will flash.

2

Enter the telephone number up to 22 digits.

●

If you misdial, press to end storing,
then repeat from step 1.

3

Press .

4

Press a memory station number (0 to 9).

●

1 beep confirmation tone will sound.

●

The TALK indicator will turn off.

●

To store other numbers, repeat steps 1 to 4.

AUTO

PROGRAM

PROGRAM

TALK indicator

AUTO

PROGRAM

Note:

●

Numbers stored in the handset can only be dialed by
the handset.

●

A pause entered in a telephone number is counted as
one digit.

To erase a stored number

1. Press .

2. Press .

3. Press the memory station number (0 to 9) you want to

erase.

●

1 beep sounds and erasing is completed.

AUTO

PROGRAM

You can store up to 10 telephone numbers in the handset. The dial keys (0 to 9) function as memory stations.
Be sure the TALK indicator is off.

45

Telephone

Making a voice call with the handset using
stored numbers

1

Press .

●

The TALK indicator will light.

2

Press .

3

Press the desired memory station number (0 to 9).

●

The stored telephone number will be dialed.

4

When finished talking, press .

●

The TALK indicator will turn off.

TALK

AUTO

TALK

TALK

TALK indicator

AUTO

Note:

●

Numbers stored in the handset can only be dialed by
the handset.

●

For further details for handset operation, see page 35.

Automatic Dialing (Handset)

46

One-Touch Dial

To keep the telephone number
secret

Press (One-Touch Dial key 3) after
entering the telephone number in step 5.

●

A secret number cannot be viewed after this
is set.

●

The telephone number will not appear on the
telephone number list.

●

Pressing does not count as a
digit.

To edit a stored station name
and number

Enter the desired name in step 3.
Enter the desired number in step 5.
To erase a stored station name and number,
see page 49.

SECRET

SECRET

1

2 3

4

5 6

7

8 9
0

START/SET/COPY

One-Touch
Dial keys

DIRECTORY PROGRAM

HYPHEN

SECRET

LOWER

Helpful hint:

●

You can confirm the stored items on the display (p. 50)
or on the telephone number list (p. 134).

The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialed
numbers. 6 stations are available.

●

One-Touch Dial keys 1, 2 or 3 can be used as One-Touch Dial keys (DIAL MODE) or as broadcast keys
(BROADCAST). These functions cannot be used at the same time. For the broadcast function, see pages 71 to 73.

1

Press .

Display:

2

For stations 1–3

Press one of the One-Touch Dial keys.

Press to go to the next prompt.

For stations 4–6

Press , then press one of the One-Touch
Dial keys.

3

Enter the station name, up to 10 characters, by
following the instructions on page 29.

Example:

4

Press .

Example:

5

Enter the telephone number up to 30 digits.

Example:

●

If you want to enter a hyphen, press
(One-Touch Dial key 1).

6

Press .

●

To program other stations, repeat steps 2 to 6.

7

Press to exit the program.

DIRECTORY PROGRAM

OR USE JOG-DIAL

PRESS STATION

REGISTERED

START/SET/COPY

HYPHEN

<S02>=1114497

<S02>=

START/SET/COPY

NAME=John

LOWER

START/SET/COPY

DIAL MODE

▼▲

OR USE JOG-DIAL

PRESS STATION

DIRECTORY PROGRAM

Storing names and telephone numbers in the One-Touch Dial

Note:

●

If “DIAL MODE” is not displayed when you
select stations 1, 2 or 3 in step 2, the
broadcast function has been set. To use the
station as a One-Touch Dial key, press
to select “DIAL MODE”. The broadcast
function will be canceled.

●

A hyphen entered in a telephone number is
counted as two digits.

47

Telephone

Helpful hints:

●

You can confirm the stored items on the display (p. 50)
or on the telephone number list (p. 134).

●

You can use the JOG DIAL directory to select the
station name instead of using the One-Touch Dial
keys. Rotate until the desired name is
displayed, then press .

DIGITAL SP-PHONE

JOG DIAL

Making a voice call using the One-Touch Dial

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 46).

1

Press .

Display:

●

Confirm that there are no documents in the
document feeder tray.

2

For stations 1–3

Press the desired One-Touch Dial key.

For stations 4–6

Press , then press the desired
One-Touch Dial key.

Example:

3

When the other party answers, talk into the
microphone or lift the handset.

4

When finished talking, press
or replace the handset.

DIGITAL SP-PHONE

TEL=<John>

LOWER

TEL=

DIGITAL SP-PHONE

Microphone

JOG DIAL

One-Touch
Dial keys

LOWER

DIGITAL SP-PHONE

One-Touch Dial

48

JOG DIAL

To keep the telephone number secret

Press (One-Touch Dial key 3) after
entering the telephone number in step 5.

●

A secret number cannot be viewed after this is set.

●

The telephone number will not appear on the
telephone number list.

●

Pressing does not count as a digit.

SECRET

SECRET

Storing names and telephone numbers
in the JOG DIAL directory

For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations) in
addition to the One-Touch Dial. For your convenience, the following 2 stations have been pre-programmed in
the JOG DIAL directory.
HELP-FAX [phone]): If you cannot correct a problem after trying the help function (p. 19), call using
this station (p. 50).
IQ-FAX-CS (IQ-FAX Customer Service Center) (1-888-332-9728): If you have a problem with IQ-FAX, call
using this station (p. 50).
If you do not need the above stations, you can edit or erase them (p. 49).

1

Press .

Display:

2

Rotate until the following is displayed.

3

Enter the name, up to 10 characters, by following
the instructions on page 29.

Example:

4

Press .

5

Enter the telephone number up to 30 digits.

Example:

●

If you want to enter a hyphen, press .

6

Press .

●

To program other items, repeat steps 3 to 6.

7

Press to exit the
program.

DIRECTORY PROGRAM

NAME=

REGISTERED

START/SET/COPY

HYPHEN

NO.=5552233

NO.=

START/SET/COPY

NAME=Alice

NAME=

JOG DIAL

OR USE JOG-DIAL

PRESS STATION

DIRECTORY PROGRAM

1

2 3

4

5 6

7

8 9
0

JOG DIAL

START/SET/COPY

STOP

SECRET

DIRECTORY PROGRAM

/

HYPHEN

Note:

●

When the following message is displayed in
step 6, you can only store 5 items.

Display:

●

If there is no space to store new stations, the
following message is displayed in step 1.

Erase unnecessary stations (p. 49).

●

A hyphen entered in a telephone number is
counted as two digits.

JOG-DIAL FULL

SPACE= 5 DIRS.

To correct a mistake

●

Press or to move the cursor to the
incorrect character, then make the correction.

To delete a character or number

●

Move the cursor to the character or number you
want to delete and press .

STOP

Helpful hint:

●

You can confirm the stored items on the
display (p. 50) or on the telephone number
list (p. 134).

49

Telephone

1

Rotate until the desired name is
displayed.

Example:

2

Press .

3

Press to select “EDIT”.

●

If you do not need to edit the name, skip to step 5.

4

Edit the name by following the instructions on
page 29.

5

Press .

Example:

●

If you do not need to edit the telephone number,
skip to step 7.

NO.=0123456

START/SET/COPY

NAME=Mary

EDIT= DELETE=#

DIRECTORY PROGRAM

Mary

JOG DIAL

Editing a stored name and number

1

2 3

4

5 6

7

8 9
0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

6

Edit the telephone number. For further
details, see page 48.

7

Press .

REGISTERED

START/SET/COPY

Erasing a stored name and number

1

Rotate until the desired name is
displayed.

Example:

2

Press .

3

Press to select “DELETE”.

●

If you do not want to erase the item, press

.

4

Press .

●

The stored name and number are deleted.

DELETED

START/SET/COPY

STOP

YES: PRESS SET

DELETE OK?

EDIT= DELETE=#

DIRECTORY PROGRAM

Smith

JOG DIAL

1

2 3

4

5 6

7

8 9
0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

STOP

ERASE

You can erase a name and number stored in the JOG DIAL directory and One-Touch Dial.

Note:

●

You can use the following method to erase.

1. Rotate until the desired
name is displayed.

2. Press .

3. Press .

START/SET/COPY

ERASE

JOG DIAL

JOG DIAL

50

JOG DIAL
Making a voice call using the JOG DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p. 48).

1

Rotate until the desired name is
displayed.

Example:

2

Handset is off the main unit:

Press on the handset.

Handset is on the main unit:

Press or lift the handset.

●

The unit will start dialing automatically.

3

When the other party answers, talk into the
microphone or lift the handset.

4

When finished talking, press ,

or replace the handset.

DIGITAL SP-PHONE

TALK

TEL=<Lisa>

DIALING

DIGITAL SP-PHONE

Lisa

JOG DIAL

Microphone

STOP

Handset

JOG DIAL

NAME/TEL NO.

TALK

DIGITAL SP-PHONE

Helpful hint:

●

You can confirm the stored items on the display
(see below) or on the telephone number list (p. 134).

Note:

●

If the desired name has not been stored, press

and dial the number manually.

STOP

To search for a name by initial

Example: When you want to search for the name “Lisa”

1. Rotate until any name is displayed.

Example:

2.

Press repeatedly until any name with the initial “L”
is displayed (see the character table on page 29).

3. Rotate to the right until “Lisa” is
displayed.

●

To stop the operation, press .

4. Handset is off the main unit:

Press on the handset.

Handset is on the main unit:

Press or lift the handset.

●

The unit will automatically dial the number.

Note:

●

When you want to search for symbols (not letters
or numbers), press in step 2.

DIGITAL SP-PHONE

TALK

STOP

Lisa

JOG DIAL

Larry

5

Alan

JOG DIAL

To confirm the stored items on
the display

1. Rotate until the desired name is
displayed.

Example:

2. Press .

●

To stop the operation, press .

3. Handset is off the main unit:

Press on the handset.

Handset is on the main unit:

Press or lift the handset.

●

The unit will automatically dial the number.

DIGITAL SP-PHONE

TALK

STOP

4567890

NAME/TEL NO.

Kim

JOG DIAL

TALK

51

Telephone

Caller ID service from your phone company

This unit is compatible with a Caller ID service offered by your local telephone company. To use this
feature, you must subscribe to a Caller ID service.

Caller ID and its capabilities

How Caller ID is displayed

Caller ID allows you to view the name or telephone number of the caller before you answer the call.
The calling party information (name has priority) will be displayed after the first ring.
By using Caller ID, you have the option of whether or not to answer the call depending on the caller.

The unit also stores the caller’s information and prints a list automatically after every 35 calls (p. 57).

●

To print out the Caller ID list manually, see page 134.

Important:

●

When you subscribe to a Caller ID service, set the following ring count settings to 2 or more rings:
— TAD/FAX mode ring count (p. 115),
— FAX ONLY mode ring count (p. 80), and
— TEL/FAX delayed ring count (p. 87).

Note:

●

If the unit is connected to a PBX system, you may not receive the caller’s information. Consult your PBX
supplier.

●

The Caller ID service is currently provided in calling areas by caller identification technology. If the caller’s
information cannot be received, the display will show as follows.

Display:

The caller dialed from an area which does not provide the Caller ID
service.

The caller has requested not to send their information.

The caller made a long distance call.

LONG DISTANCE

PRIVATE CALLER

OUT OF AREA

1

When a call is received, the display will show the
caller’s name after the first ring.

Example:

2

You can display the caller ’s name and number
respectively by pressing .

3

After hanging up, the caller’s information (name,
telephone number and the time of the call) will
automatically be saved in the Caller ID list (p. 57).

123-456-7890

Chris Horner

NAME/TEL NO.

Chris Horner

NAME/TEL NO.

Caller ID

52

Caller ID
Viewing the Caller ID list on the display

The unit stores the caller’s information and makes a list of up to 35 callers in chronological order.
When the memory is full and the unit receives a new call, the oldest data will automatically be erased.

With the Caller ID list, the following convenient features are available.
— Viewing who has called you on the display (See below.)
— Dialing a telephone number from the list (p. 53)
— Storing a telephone number for automatic dialing from the list (p. 54)
— Printing out a Caller ID list (p. 134)

Ex. When you search from the most recent call/oldest call

Note:

●

To move between calls, rotate .

●

The display will show “END OF NEW CALL” after the last new call in the list.

●

The display will show “END” after the last call in the list.

●

If the display shows “NO CALLER DATA” and a beep sounds, the Caller ID list is empty.

JOG DIAL

STOP

JOG DIAL

NAME/TEL NO.

CALLER ID SEARCH

1

Press .

Example:

Display:

2

Rotate to search the Caller ID list (see
below).

3

If you want to know the caller’s phone number and
the date/time of the call, press
repeatedly while the display is showing the desired
name.

●

The display will alternate the name, number and
date/time by pressing .

4

Press to exit the Caller ID list.

STOP

Mar. 14 02:30PM

345-3809

WENDY ROBERTS

NAME/TEL NO.

NAME/TEL NO.

JOG DIAL

USE JOG-DIAL

2 NEW CALLS

CALLER ID SEARCH

2 NEW CALLS

END OF NEW CALL

WENDY ROBERTS

ALLAN STONE

END

MIKE TIMAR

From the most recent call:
(rotating to the right)

From the oldest call:
(rotating to the left)

New callsReviewed calls

Note:

●

If the caller’s name and number cannot be
received, the following message will be
displayed.

Display:

NO NAME RCVD

53

Caller ID

Telephone

Calling back from the Caller ID list

You can easily call back a telephone number recorded in the Caller ID list.

Important:

●

This feature is not available in the following cases.
— The telephone number includes data other than numbers (e.g. or #).
— The telephone number information was not received.

To edit 10 digit telephone numbers
into one of 4 patterns on the main unit

Press in step 2 to select a pattern.
Each time you press , the number will be arranged into

one of 4 different patterns.

START/SET/COPY

JOG DIAL

Handset

NAME/TEL NO.

DIGITAL SP-PHONE

CALLER ID SEARCH

TALK

1

Press .

Example:

Display:

2

Rotate until the desired name or
telephone number is displayed.

Example:

3

Handset is off the main unit:

Press on the handset.

Handset is on the main unit:

Press or lift the handset.

●

The unit will start dialing automatically.

4

When finished talking, press ,

or replace the handset.

Note:

●

You can send a fax by pressing
with a document on the document feeder tray after
step 3.

●

If a telephone number is not displayed when pressing

, you cannot call back that caller.

NAME/TEL NO.

START/SET/COPY

DIGITAL SP-PHONE

TALK

DIGITAL SP-PHONE

ALLAN STONE

JOG DIAL

USE JOG-DIAL

2 NEW CALLS

CALLER ID SEARCH

a:

Telephone number

b:

1– Area code – Telephone number

Area code – Telephone number

1– Telephone number

c:

d:

TALK

54

Caller ID
Storing telephone numbers in the One-Touch Dial

and JOG DIAL directory from the Caller ID list

You can store names and telephone numbers in the One-Touch Dial and JOG DIALdirectory from the Caller
ID list.

Important:

●

This feature is not available in the following cases.
— The telephone number includes data other than numbers (e.g. or #).
— The telephone number information was not received.

1

Press .

Example:

Display:

2

Rotate until the name you want to
store is displayed.

Example:

3

Press .

4

a: To store in the One-Touch Dial memory:

For stations 1–3, press one of the One-Touch

Dial keys.

Press .

Example:

Press .

For stations 4–6, press , then press
one of the One-Touch Dial keys.

Example:

Press .

●

A new entry will overwrite any previous
information.

●

If you are using One-Touch Dial keys 1, 2 or 3
as BROADCAST keys (p. 71), One-Touch Dial
keys cannot be used for this feature.

●

You can only store a name up to 10
characters long. To edit the name and
number, see the instructions on page 46.

<S06>1233453809

START/SET/COPY

NAME=WENDY ROBE

LOWER

<S02>1233453809

START/SET/COPY

NAME=WENDY ROBE

START/SET/COPY

DIAL MODE

▼▲

OR USE JOG-DIAL

PRESS STATION

DIRECTORY PROGRAM

WENDY ROBERTS

JOG DIAL

USE JOG-DIAL

2 NEW CALLS

CALLER ID SEARCH

b: To store in the JOG DIAL directory:

Rotate .

Example:

Press .

●

If the directory is full, a name and
number cannot be stored.

●

You can only store a name up to 10
characters long. To edit the name
and number, see the instructions on
page 49.

5

Press .

REGISTERED

START/SET/COPY

NO.=1233453809

START/SET/COPY

NAME=WENDY ROBE

JOG DIAL

Note:

●

You cannot store caller information in the
One-Touch Dial and JOG DIAL directory
if a telephone number is not displayed.

1

2 3

4

5 6

7

8 9
0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

LOWER

One-Touch
Dial keys

CALLER ID SEARCH

55

Caller ID

Telephone

1

Press three times.

Display:

2

Press .

3

Press or until the following message is
displayed.

4

Press .

●

If you do not want to erase the information, press

.

5

Press .

6

Press to exit the program.

STOP

ERASE COMPLETED

START/SET/COPY

STOP

ALL ERASE OK?

START/SET/COPY

CALL LIST ERASE

PRESS[▼▲]&[SET]

START/SET/COPY

3.CALLER SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

STOP

Erasing a name/number from the Caller ID list

You can erase some or all of the entries in the Caller ID list.

Erasing a specific caller’s information

1

2 3

4

5 6

7

8 9
0

STOP

CALLER ID SEARCH

ERASE

JOG DIAL

1

Press .

Example:

Display:

2

Rotate until the desired name is
displayed.

Example:

3

Press .

●

The caller’s information will be erased.

●

To erase other caller ’s information, repeat steps
2 and 3.

4

Press to exit the program.

STOP

ALLAN STONE

DELETED

ERASE

WENDY ROBERTS

JOG DIAL

USE JOG-DIAL

2 NEW CALLS

CALLER ID SEARCH

Erasing all callers’ information

56

Caller ID
Storing your area code

When this feature is set, the caller’s telephone number will be displayed without the area code when a call is
received from the same area. If the call is received from outside your area, the telephone number will be
displayed with “1” at the beginning.

1

Press three times.

Display:

2

Press .

3

Press or until the following message is
displayed.

4

Press .

5

Enter your area code using 3 digits with the dial
keypad.

6

Press .

7

Press to exit the program.

STOP

REGISTERED

START/SET/COPY

CODE=

START/SET/COPY

AREA CODE

PRESS[▼▲]&[SET]

START/SET/COPY

3.CALLER SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

STOP

To erase the area code

●

Press when your area code is displayed in
step 4. Then, press .
Press to exit the program.

STOP

STOP

START/SET/COPY

57

Automatic Caller ID list

This feature will print a Caller ID list automatically after every 35 new calls.
After printing, only the oldest caller information will be erased when a new call is received.
When this feature is turned off, the unit will store the records of caller information, but will not print the Caller
ID list automatically.

Sample of a Caller ID list

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired setting.

●

If this feature is not required select “OFF”.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

AUTO CALL. LIST

2 6

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

●

The NAME/TELEPHONE NUMBER/TIME OF CALL information is received through a Caller ID service (p. 51).

●

ANSWER: How the call was received by the unit.
— FAX: Facsimile
— TAD: Telephone answering device
— TEL: Telephone
If the unit did not respond to the call, the ANSWER column will be blank.

●

You can also print a Caller ID list manually (p. 134).

NO.
0102WENDY ROBERTS

ALLAN STONE

TIME OF CALL

Jan. 04 02:35PM
Jan. 03 08:35AM

FAX
TAD

TELEPHONE NUMBER

Jan. 04 1999 04:37PM

123-345-3809
456-103-2238

ANSWER

NAME

CALLER ID LIST

NEW

NO.
01 MIKE TIMAR

TIME OF CALL

Jan. 01 02:35PM TEL

TELEPHONE NUMBER

789-345-1029

ANSWER

NAME

OLD

Caller ID

Telephone

58

Voice Contact
Talking to the caller after fax transmission or

reception

You can have a conversation with the same call after a fax message is completed. This will save the added
expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

Initiating voice contact

1

Press while transmitting or
receiving documents.

Display:

●

Your unit will call the other party with a distinctive
ring.

●

When the other party answers, your unit will emit
a distinctive ring.

2

To start talking:
— Press ,
— Lift the handset, or
— Press on the handset.

TALK

DIGITAL SP-PHONE

VOICE STANDBY

DIGITAL SP-PHONE

FACE DOWN

Handset

TALK

DIGITAL SP-PHONE

Microphone

Note:

●

If you initiate voice contact during transmission, the unit
will call you with a distinctive ring after all of the
documents have been transmitted.

●

If you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current page
of the document is received.

Receiving a request for voice contact

1

If the other party initiates voice contact, your unit
will sound a distinctive ring and the following will be
displayed.

Display:

2

To start talking:
— Press ,
— Lift the handset, or
— Press on the handset
within 10 seconds of the distinctive ring to start
talking.

TALK

DIGITAL SP-PHONE

PLEASE PICK UP

Handset

TALK

Microphone

DIGITAL SP-PHONE

Note:

●

If you do not answer within 10 seconds of the
distinctive ring;
— If in the TAD/FAX mode, your unit will play a

greeting message and record an incoming voice
message.

— If in the FAX ONLY, TEL or TEL/FAX mode, the line

will be disconnected.

59

Sending Faxes

Fax/Copy

FACE DOWN

STOP

START/SET/COPY

REDIAL/PAUSE

RESOLUTION

DIGITAL SP-PHONE

Document
feeder tray

Document guides

Handset

To feed more than 15 pages at a time

Insert the first 15 pages of the document. Add the
extra pages (up to 15) before the last page is fed
into the unit.

To redial the last number

Press .

●

If the line is busy, the unit will automatically redial
the number up to 5 times.

●

During redial, the following will be displayed.

Display:

●

To cancel redialing, press .

To stop transmission

Press .
To eject the document, press again.

STOP

STOP

STOP

WAITING REDIAL

REDIAL/PAUSE

To select the resolution

Select the desired resolution according to the type
of document.

●

Using the fine, super fine or half tone setting will
increase the transmission time.

●

If the resolution setting is changed during
feeding, it will be effective from the next sheet.

●

The super fine resolution only works with other
compatible fax machines.

STANDARD

FINE

SUPER FINE

HALF TONE

For printed or typewritten
originals with normal-sized
characters.

For originals with
small printing.

For originals with
minute printing.

For originals containing
photographs, shaded
drawings, etc.

Sending a fax manually

1

Open the document feeder tray.

2

Adjust the width of the document guides to the size
of the document.

3

Insert the document (up to 15 pages) FACE DOWN
until a single beep is heard and the unit grabs the
document.

Display:

4

If necessary, press repeatedly to
select the desired setting (see below).

5

Press or lift the handset.
(This step is optional. See note.)

6

Dial the fax number.

Example:

7

When a fax tone is heard:

Press , and replace the
handset if using it.
OR

When the other party answers your call:

Ask them to press their start button. When a fax
tone is heard, press and
replace the handset if using it.

CONNECTING.....

START/SET/COPY

START/SET/COPY

TEL=5678901

TEL=

DIGITAL SP-PHONE

RESOLUTION

STANDARD

Note:

●

If you cannot send a fax, confirm the
problem by printing a journal report (p. 134)
and see page 118 to solve the problem.

●

Performing step 5 allows you to identify any
possible problems in sending a fax. For the
parties with whom you have experienced no
problems, you can skip step 5. Dial the fax
number and press .

START/SET/COPY

60

Sending Faxes
Sending a fax using the One-Touch Dial

1

Open the document feeder tray.

2

Adjust the width of the document guides to the size
of the document.

3

Insert the document (up to 15 pages) FACE DOWN
until a single beep is heard and the unit grabs the
document.

Display:

4

If necessary, press repeatedly to
select the desired setting (p. 59).

5

For stations 1–3

Press the desired One-Touch Dial key.

For stations 4–6

Press , then press the desired
One-Touch Dial key.

Example:

●

The unit will start transmission.

CONNECTING.....

FAX=<Sara>

LOWER

RESOLUTION

STANDARD

FACE DOWN

JOG DIAL

One-Touch
Dial keys

LOWER

RESOLUTION

Document
feeder tray

Document guides

STOP

START/SET/COPY

DIGITAL SP-PHONE

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 46).

Helpful hints:

●

You can confirm the stored items on the display (p. 50)
or on the telephone number list (p. 134).

●

You can use the JOG DIAL directory to select the
station name instead of using the One-Touch Dial
keys. Rotate until the desired name is
displayed, then press .

●

The connecting tone will be heard during dialing to tell
you the status of the other party’s machine (p. 75).

START/SET/COPY

JOG DIAL

Fax auto redial

If the line is busy or there is no answer, the
unit will automatically redial the number up to
5 times.

●

This feature is also available for;
— sending a fax using the JOG DIAL

directory (p. 61).

— delayed transmission (p. 69).

●

During redial, the following will be displayed.

Display:

●

To cancel redialing, press .

STOP

WAITING REDIAL

If your unit does not send a fax

Verify that the number dialed is answered by the
other party’s machine.

1. Press .

2. For stations 1–3

Press the desired One-Touch Dial key.

For stations 4–6

Press , then press the desired
One-Touch Dial key.

LOWER

DIGITAL SP-PHONE

61

Sending Faxes

Fax/Copy

Sending a fax using the JOG DIAL directory

1

Open the document feeder tray.

2

Adjust the width of the document guides to the size
of the document.

3

Insert the document (up to 15 pages) FACE DOWN
until a single beep is heard and the unit grabs the
document.

Display:

4

If necessary, press repeatedly to
select the desired setting (p. 59).

5

Rotate until the desired name is
displayed.

Example:

●

To confirm the number, press .

6

Press .

●

The unit will start transmission.

CONNECTING.....

FAX=<Alice>

START/SET/COPY

NAME/TEL NO.

Alice

JOG DIAL

RESOLUTION

STANDARD

FACE DOWN

RESOLUTION

NAME/TEL NO.

JOG DIAL

Document
feeder tray

Document guides

STOP

START/SET/COPY

DIGITAL SP-PHONE

Before using this feature, program the desired names and telephone numbers into the directory (p. 48).

Helpful hints:

●

You can confirm the stored items on the display (p. 50)
or on the telephone number list (p. 134).

●

The connecting tone will be heard during dialing to tell
you the status of the other party’s machine (p. 75).

Note:

●

If the desired name has not been stored, press
and dial the number manually.

●

For further details about using the JOG DIAL, see
page 50.

STOP

If your unit does not send a fax

Verify that the number dialed is answered by
the other party’s machine.

1. Rotate until the desired name
is displayed.

2. Press .

DIGITAL SP-PHONE

JOG DIAL

62

Sending Faxes
IQ-FAX

This feature can only be used by those who apply to the FaxSav service.

IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button. Behind
the IQ-FAX button is the FaxSav Global Fax Network which manages the delivery of your fax to any fax
machine in the world. It routes your fax via the best and most time-efficient route and will automatically resend
your fax for you, if the receiving fax machine is unavailable.

This “fax-only” network has the added advantage of cost efficiency due to the Internet being integrated into
the network. Every fax is secure since the FaxSav network utilizes the highest encryption legally allowed,
ensuring that your document stays secure. You get the benefits of carefree faxing with savings associated
with the use of the Internet. It is simple, quick, and secure.

For more information, contact FaxSav at 1-888-332-9728. This number is pre-programmed in the JOG DIAL
directory (p. 48).

How your fax is sent to the other party’s fax machine

Fax server

Your unit will send a
fax to the fax server.

The other party’s fax
machine will receive the
fax from the fax server.

R

If any transmission
errors occur between
your unit and the fax
server, your unit will
automatically redial the
fax server up to 2 times.

If any transmission errors occur between the fax server and the
other party’s fax machine, the fax server will automatically
redial the other party’s fax machine up to 4 times. If your fax is
still not transmitted after 4 attempts, the fax server will fax a
Non-Delivery Notice to you. In this case, there is no charge. Set
your unit to receive a fax.

The fax server will
receive the fax from
your unit, then send
it to the other party’s
fax machine.

How to apply for the FaxSav Internet service for your unit

1

Fill out the attached application form and fax it to 1-800-909-6649.

●

The FaxSav company will send you a welcome fax after they have activated your account.

●

There is no application or monthly fee. You pay only for the faxes you send.

2

To activate the IQ-FAX function from your fax machine, set feature setting #75 to “ON” (see next page).

63

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

IQ-FAX

7 5

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

Sending Faxes

Fax/Copy

Turning on the IQ-FAX function

Before programming, confirm that your application has been processed by FaxSav.

64

Sending Faxes

1

Open the document feeder tray.

2

Adjust the width of the document guides to the size
of the document.

3

Insert the document (up to 15 pages) FACE DOWN
until a single beep is heard and the unit grabs the
document.

Display:

4

If necessary, press repeatedly to
select the desired setting (p. 59).

5

Press .

6

Enter the fax number using the dial keypad,
One-Touch Dial, or
key.

●

When using the , press

after displaying the desired

item.

Example:

7

Press .

●

If the number you dialed is out of the FaxSav
network service area, the unit will show the
following messages and send the fax directly
over the telephone line.

●

If “OUT OF NETWORK” is displayed when
sending a fax long-distance or internationally
using IQ-FAX, then contact FaxSav at
1-888-332-9728.

SENDING NORMAL

OUT OF NETWORK

SENT TO SERVER

SENDING P 1

CONNECTING.....

TRYING IQ-FAX

START/SET/COPY

FAX=<Adam>

JOG DIAL

BROADCAST

JOG DIAL

IQFAX TO WHERE?

IQ-FAX

RESOLUTION

STANDARD

FACE DOWN

One-Touch
Dial keys/

IQ-FAX

BROADCAST

Document
feeder tray

Document guides

JOG DIAL

RESOLUTION

START/SET/COPY

Sending a fax using the Internet

START/SET/COPY

If you cannot send a fax

Contact FaxSav at 1-888-332-9728.
The FaxSav customer service center may send
you a program update. While receiving this
update, you will not be able to operate the unit
and the following message will be displayed for
about 3 minutes.

Display:

During this time, you will not be able to operate
extension telephones, if they are connected.

If a loading error occurs, the unit will display
the following message.

In this case, contact FaxSav at 1-888-332-9728.

LOADING ERROR

LOADING IQ-DATA

65

Sending Faxes

Fax/Copy

Sending a fax by following the voice guide

You can send documents by following the voice guide. After transmission, the voice guide will turn off
automatically.

1

Press two times.

Display:

2

Press .

3

Insert the document FACE DOWN until a single
beep is heard and the unit grabs the document.

4

Press .

5

Dial the fax number.

6

When a fax tone is heard, press

.

START/SET/COPY

DIGITAL SP-PHONE

START/SET/COPY

1.SEND GUIDE

HELP

FACE DOWN

DIGITAL SP-PHONE

START/SET/COPY

HELP

To transmit, insert the document face
down until you hear the beep.

Voice guide:

Press the speaker phone button, then
dial the phone number. When the fax
tone is heard, press the start button.

Start transmission.

Note:

●

You can lift the handset instead of pressing

in step 4.

DIGITAL SP-PHONE

66

Sending Faxes
Documents you can send

Note:

●

Remove clips, staples or other similar fastening objects.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission.
— Chemically treated paper such as carbon or carbonless duplicating paper
— Electrostatically charged paper
— Heavily curled, creased or torn paper
— Paper with a coated surface
— Paper with a faint image
— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

600 mm

(23

5

/8

"

)

Paper width

Minimum size

128 mm

(5")

128 mm

(5

"

)

Maximum size

216 mm (81/2")

208 mm (8

3

/16")

Effective scanning area

4 mm

Scanned

area

216 mm (81/2")

Document weight

Single sheet:

45 g/m2to 90 g/m

2

(12 lb. to 24 lb.)

Multiple sheets:

60 g/m2to 75 g/m

2

(16 lb. to 20 lb.)

67

Sending report for confirmation

The sending report will provide you with a printed record of fax transmission results.
One of the following choices is available.

ERROR: The sending report will print out only when fax transmission fails (pre-selected setting).
ON: The sending report will always print out, indicating whether fax transmission is successful or not.
OFF: The sending report will not print.

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired setting.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=ERROR

▼▲

START/SET/COPY

SENDING REPORT

0 4

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

Sample of a sending report

01 2345678 00'51 SND

00

COMMUNICATION ERROR (43)

Jan. 20 1999 01:19PM

Jan. 20 01:18PM

SENDING REPORT

CODE

NO. USAGE TIME MODE PAGESSTART TIME RESULT

OTHER FACSIMILE

SND: Sent directly.
IQ-FAX: Sent to the fax

server.

Communication
message
(p. 118)

Error code
(for service
personnel
use only)

Note:

●

If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network
will send a Non-Delivery Notice to your unit.

Sending Faxes

Fax/Copy

68

Sending Faxes

Note:

●

You can also print a journal report manually (p. 134).

●

If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network
will send a Non-Delivery Notice to your unit.

Automatic journal report

This feature prints a journal report automatically after every 35 new fax communications.
After printing, only the oldest communication result will be erased when a new communication occurs.
When this feature is deactivated, the unit will store the records of the fax communications, but will not print the
journal report automatically.

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

AUTO JOURNAL

2 2

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

Sample of a journal report

NO.
01

02
03
04
05

3332222
9998765
John
555556677

USAGE TIME
00'45

00'58
00'48
02'45
03'50

MODE
SND

IQ-FAX
RCV
SND
SND
RCV

PAGES
01

02
01
03
05
03

OK
OK
OK
COMMUNICATION ERROR (43)
OK
OK

START TIME

Jan. 25 1999 05:22PM

Jan. 21 02:14PM
Jan. 21 03:17PM
Jan. 21 05:18PM
Jan. 22 10:35AM

RESULT CODE

OTHER FACSIMILE

JOURNAL

SND: Sent directly.
IQ-FAX: Sent to the fax

server.

RCV: Received directly.

Communication
message
(p. 118)

Error code
(for service
personnel
use only)

69

Note:

●

You can receive, transmit and copy
documents while delayed transmission is set.

To cancel the delayed
transmission setting

1. Press while the unit is idle.

Display:

2. Press .

START/SET/COPY

YES: PRESS SET

SEND CANCELED?

STOP

Delayed transmission

Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take
advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be
reserved to take place up to 24 hours in advance.

1

Insert the document FACE DOWN until a single
beep is heard and the unit grabs the document.

Display:

2

Press .

3

Press , then .

4

Press .

5

Press or to select “ON”.

6

Press .

7

Enter the fax number using the dial keypad,
One-Touch Dial or .

8

Press .

9

Enter the transmission start time. Press to
select “AM” or “PM”.

Example: 11:30PM
Press , then press until “PM” is

displayed.

Press .

Press .

●

At the programmed time, the unit will
automatically start transmission.

SEND AT 11:30PM

MENU

SETUP ITEM [ ]

START/SET/COPY

TIME=11:30PM

01 31

TIME=12:00AM

START/SET/COPY

JOG DIAL

FAX=

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

DELAYED SEND

2 5

1.SYSTEM SET UP

MENU

STANDARD

FACE DOWN

STOP

MENU

/

One-Touch
Dial keys

JOG DIAL

START/SET/COPY

(sending a fax at a specified time)

10
11

Sending Faxes

Fax/Copy

70

Sending Faxes
From memory

The unit is able to scan and store documents into memory, and then transmit the stored document.
The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution.
For the CCITT No. 1 Test Chart, see page 141.

1

Insert the document FACE DOWN.

2

Enter the fax number using the dial keypad.

3

Press .

●

The document will be fed into the unit and
scanned into memory.
After storing all of the pages, the unit will transmit
the document.

●

The amount of memory used will be shown as a
percentage on the display.

Display:

Amount of memory used (%)

PAGES=01 05

QUICK SCAN

FACE DOWN

QUICK SCAN

STOP

Transmitting documents from memory

Note:

●

The stored document will be automatically erased after transmission.

●

To cancel the memory transmission, press during or after scanning the document.

●

If you select the fine, super fine or half tone resolution, the number of documents that can be sent will
decrease.

●

If the stored pages exceed the memory capacity, the transmission will be canceled.

●

If the other party’s fax number is written on the document, you can enter the number by referring to the
document before inserting it.

STOP

71

Multiple stations

This feature is useful for sending the same document to selected parties whose telephone numbers are stored
in the One-Touch Dial or JOG DIAL directory. You must program the desired parties into one of the
BROADCAST keys (One-Touch Dial keys 1, 2 or 3).

Important:

●

Before programming, make sure that the desired telephone numbers have been stored into the One-Touch
Dial or JOG DIAL directory.

●

The BROADCAST keys can be used as One-Touch Dial keys 1, 2 or 3 or as broadcast keys.
These functions cannot be used at the same time.

1

Press .

Display:

2

Press one of the keys.

3

Press or to select “BROADCAST”.

Example:

4

Press .

5

Enter the station.

a: Using the One-Touch Dial:

For stations 1–3 which are not used as

keys, press the preset

One-Touch Dial key.
For stations 4–6, press , then press
the preset One-Touch Dial key.

Example:

b:Using the JOG DIAL directory:

Rotate until the desired name is
displayed.

Example:

Press .

Example:

●

To enter other stations, repeat this step (up to
20 stations).

DIR=Glen [002]

START/SET/COPY

Glen [001]

JOG DIAL

DIR=Margy [001]

LOWER

BROADCAST

DIR= [000]

START/SET/COPY

BROADCAST 1

▼▲

DIAL MODE

▼▲

BROADCAST

OR USE JOG-DIAL

PRESS STATION

DIRECTORY PROGRAM

1

2 3

4

5 6

7

8 9
0

START/SET/COPY

/

One-Touch Dial keys

DIRECTORY PROGRAM

LOWER

STOP

JOG DIAL

BROADCAST

/

Programming the BROADCAST keys with telephone numbers

6

Press after entering
all of the desired stations.

●

To program another BROADCAST key,
repeat steps 2 to 6.

7

Press to exit
the program.

DIRECTORY PROGRAM

OR USE JOG-DIAL

PRESS STATION

REGISTERED

START/SET/COPY

Note:

●

If you make a mistake while programming,
press , then make the correction.

●

Confirm the stored numbers by printing a
broadcast list (p. 134).

STOP

Sending Faxes

Fax/Copy

72

Sending Faxes

Adding a new name and number

1

Rotate until the desired BROADCAST
key is displayed.

Example:

2

Press .

3

Press to select “ADD”.

Example:

4

Rotate until the desired name is
displayed.

Example:

5

Press .

Example:

●

To add other stations, repeat steps 4 and 5 (up to
20 stations).

Sara

REGISTERED

START/SET/COPY

Rick

JOG DIAL

Cathy

ADD= DELETE=#

DIRECTORY PROGRAM

<BROADCAST1>

JOG DIAL

1

2 3

4

5 6

7

8 9
0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

Erasing a stored name and number

1

Rotate until the desired BROADCAST
key is displayed.

Example:

2

Press .

3

Press to select “DELETE”.

●

The first name will be shown.

Example:

4

Rotate until the desired name is
displayed.

Example:

●

If you do not want to erase the item, press

.

5

Press .

YES: PRESS SET

DELETE OK?

START/SET/COPY

STOP

Dick

JOG DIAL

Bob

ADD= DELETE=#

DIRECTORY PROGRAM

<BROADCAST1>

JOG DIAL

1

2 3

4

5 6

7

8 9
0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

STOP

6

Press to exit
the program.

DIRECTORY PROGRAM

6

Press .

Example:

●

To delete other stations, repeat steps 4
to 6.

7

Press to exit
the program.

DIRECTORY PROGRAM

Bob

DELETED

START/SET/COPY

73

1

Insert the document FACE DOWN.

2

Press the desired key.

●

The document will be fed into the unit and
scanned into memory. The unit will then transmit
the data to each station, calling each number
sequentially.

BROADCAST

FACE DOWN

START/SET/COPY

STOP

BROADCAST

Using the BROADCAST keys

The document will be scanned and stored into memory when using the BROADCAST keys. After
transmission, the stored document will be erased automatically.
The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution.
For the CCITT No. 1 Test Chart, see page 141.

Note:

●

If you select the fine, super fine or half tone resolution,
the number of pages that the unit can transmit will
decrease.

●

If one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialed up to 5 times after all of the other stations
have been called.

To cancel the broadcast setting

1. Press while the unit displays “BROADCASTING”.
Display:

2. Press .

START/SET/COPY

YES: PRESS SET

SEND CANCELED?

STOP

Broadcast report

After all of the transmissions have been completed, the unit will automatically print the following report.

Sample of a broadcast report:

NO.
01

02
03
04

Mike
Peter
Sam
Kim

USAGE TIME

01'10
01'08
01'09
01'10

004'37

PAGES

02
02
02
02

008

OK
OK
OK
OK

START TIME

Jan. 10 1999 03:36PM

Jan. 10 03:31PM
Jan. 10 03:33PM
Jan. 10 03:34PM
Jan. 10 03:35PM

TOTAL

RESULT

(IQ-FAX)

OTHER FACSIMILE

(008)

BROADCAST REPORT 1

Total number of pages sent to
the fax server.

This mark shows the fax has
been sent to the fax server.

Sending Faxes

Fax/Copy

74

Sending Faxes

Note:

●

After transmission, this feature will turn off
automatically.

●

A slower transmission speed will lengthen the call
duration. Therefore the calling charge may be higher.

●

This feature is not available for transmission using the
BROADCAST keys.

Overseas mode

You may experience difficulty when transmitting documents overseas. This feature makes sending documents
easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

OVERSEAS MODE

2 3

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

75

Note:

●

The connecting tone volume cannot be adjusted.

Connecting tone

This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several
seconds when you send a fax using the One-Touch Dial or JOG DIAL directory. This will tell you the status of
the other party’s machine.

— Fax tone: The other party’s machine is ready for reception.
— Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or may have run

out of paper. Check with the other party.

— Busy tone: The other party’s machine is busy. Let the unit continue redialing or press and try

again later.

This feature is set to “ON” as a pre-selected setting. If this feature is not required, you may turn it off.

STOP

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

CONNECTING TONE

7 6

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

STOP

Sending Faxes

Fax/Copy

76

Receiving FaxesReceiving Faxes
Setting the unit to receive calls

How you

want the unit

to receive

calls

You have to

set this.

This is how
the unit will

operate.

Option A Option B

To receive all voice and
fax calls automatically.

Voice/Fax call

TAD/FAX mode

(Telephone Answering Device/

Facsimile mode)

(p. 96)

PRE-SELECTED SETTING

The AUTO ANSWER light should be ON.

●

If the AUTO ANSWER light is off, press
to turn it on.

AUTO ANSWER

When receiving voice calls:

The unit will activate the answering
device and record voice messages.

When receiving fax calls:

The unit will activate the fax function
to receive documents.

You have a separate
telephone line just for
fax calls.

Fax call

FAX ONLY mode

(p. 79)

All incoming calls will be answered
as faxes, and the unit will try to
receive a fax.

Hi, this

is Mike...

77

Receiving Faxes

Fax/Copy

Remote

activation

If you answer a
call with the
extension
telephone and
hear the fax
tone, you can
activate the unit
remotely by
pressing 9
(p. 88).

TEL/FAX mode

If you are near
the unit and
want to use it to
receive your
voice calls
yourself and fax
calls
automatically,
see pages 84
to 87.

Option C

Other options

To answer all voice and
fax calls yourself.

Voice/Fax call

When the unit rings, you must
answer all calls.

●

If you hear a fax calling tone (slow
beep) or no sound is heard, press

.

START/SET/COPY

Voice mail

If you have a
voice mail
service from
your telephone
company, you
also need to
subscribe to a
Distinctive Ring
service (p. 82,

83).

With PC

If you have a
computer
attached to the
same telephone
line, see page

81.

Option D

You have a Distinctive Ring
service from the telephone
company (this allows you to

have up to 3 telephone
numbers on the same line).

2-number example

To activate the Distinctive Ring
mode, select the same ring pattern
assigned to the facsimile number in
feature #31 (p. 82, 83).

A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short rings)
D: Other triple ring (short-short-long

rings)

The unit will automatically answer
calls received at your facsimile
number. If a call is received at the
other telephone number, the unit will
operate based on the set receive
mode.

To the same line

Telephone No.
(555-1111)

Facsimile No. (555-1333)

TEL mode

(p. 78)

The AUTO ANSWER light
should be OFF.

●

If the AUTO ANSWER light is on,
press to turn it
off.

AUTO ANSWER

Ring

Ring

Ring

78

Receiving FaxesReceiving Faxes

Note:

●

I

f you do not answer the call within 15 rings,
the unit will temporarily activate the answering
device. The greeting message will then be
played. If the remote operation ID (p. 108) is
entered during the greeting message, the unit
will change to the TAD/FAX

mode.

TALK

FAX

OFF

AUTO ANSWER

TAD/FAX ON

DIGITAL SP-PHONE

STOP

START/SET/COPY

Handset

To stop receiving the document

Press .

Friendly reception feature

When you answer a call and hear a fax calling tone
(slow beep), the unit will automatically start
receiving.

●

If this feature is not required, set to “OFF” (p. 91).

STOP

Memory reception

When a printing problem is detected, the unit will
temporarily store the received document into memory.
While document is in memory, the unit will:
— display an error message and the following

message alternately.

Display:

— alert you with slow beeps (memory reception

alert).

●

Follow the instructions on pages 118 to 120 to
solve the problem and print the stored document.

●

For memory capacity, see page 141.

FAX IN MEMORY

TEL mode

(answering all calls manually)

If the AUTO ANSWER light is on, turn it off by pressing

.

Display:

TEL MODE

AUTO ANSWER

1

When the unit rings, press
or lift the handset to answer the call.

2

When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,

press .

3

Replace the handset, if using it.

●

The unit will start reception.

CONNECTING.....

START/SET/COPY

DIGITAL SP-PHONE

Receiving fax with the main unit

1

When the handset rings, press .

2

When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,

press longer than 1 second.

●

The only way to stop receiving is by pressing

on the main unit.

STOP

FAX

TALK

Receiving fax with the handset

79

Receiving Faxes

Fax/Copy

FAX ONLY mode

(all calls are received as faxes)
Changing the AUTO ANSWER setting to the FAX ONLY mode

Note:

●

This mode should not be used with a telephone line
which is used for both voice and fax calls. When the
unit answers the call, fax communication is attempted
with the other fax machine even if someone is trying to
call you.

●

The number of rings before a call is answered can be
changed (p. 80).

●

To change to the TAD/FAX or TEL/FAX mode, select
“TAD/FAX” or “TEL/FAX” in step 4.

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

ON

AUTO ANSWER

TAD/FAX ON

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select “FAX ONLY”.

5

Press .

6

Press .

7

If the AUTO ANSWER light is off, turn it on by
pressing .

FAX ONLY MODE

AUTO ANSWER

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=FAX ONLY

▼▲

MODE=TAD/FAX

▼▲

START/SET/COPY

AUTO ANSWER

7 7

1.SYSTEM SET UP

MENU

80

Receiving FaxesReceiving Faxes

This setting determines the number of rings before the unit answers a call in the FAX ONLY mode.
You can choose from 1 to 4 rings.

Helpful hints:

●

To answer a call before the unit does, increase the number of rings.

●

If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your
unit answered or not. Decrease the number of rings.

1

Select “FAX ONLY” in step 4 of feature setting #77
(p. 79).

2

Press .

Display:

3

Press , then .

4

Press .

5

Press or to select the desired number, or
enter the number using the dial keypad.

6

Press .

7

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

RING=2

▼▲

START/SET/COPY

FAX RING COUNT

0 6

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

FAX ONLY mode ring count

Note:

●

If you subscribe to a Caller ID service, set
this ring count setting to 2 or more rings.

If you have a telephone line just for receiving faxes, we recommend the
following setup.

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine
is connected.

Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone sends

a fax to Line 2, the fax machine will ring.

81

Receiving Faxes

Fax/Copy

Using the unit and a computer on the same line

Wall jack

Computer

Wall jack

Fax machine

We recommend you use separate wall jacks for the unit and the computer.

Note:

●

Set the TEL mode on the fax machine.

●

The device which has the shortest ring count will answer a call first. Confirm the ring count for each device.

82

Receiving FaxesReceiving Faxes
Distinctive Ring service

(ring pattern detection feature)

This feature can only be used if you subscribe to a Distinctive Ring service from your telephone
company. For more information on the availability of this service, contact your telephone company.

This feature will work regardless of the AUTO ANSWER or receive mode settings.

A Distinctive Ring service will give you up to 3 telephone numbers on a single telephone line, each having a
different ring pattern.

Ring patterns:

What is a Distinctive Ring service?

Standard ring (one long ring)

Double ring (two short rings)

Triple ring (short-long-short rings)

Other triple ring (short-short-long rings)

If you subscribe to a Distinctive Ring service, you can assign telephone numbers for personal numbers,
business numbers, fax numbers, and so on.
When a call is received, you will know which number is being called by the ring pattern.

Example:

Program the ring pattern assigned to the facsimile number (see next page).
When the unit detects a call matching the selected Distinctive Ring pattern, it will activate the fax function.

Using one of the telephone numbers as a facsimile number

Your telephone number

012 1234
012 5678
012 9876

Ring pattern

Standard ring

Double ring

Triple ring

Use

Personal
Business
Facsimile

83

Receiving Faxes

Fax/Copy

Select the ring pattern of the facsimile number that is assigned by your telephone company.

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the ring pattern to be
assigned to the facsimile number.

A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short rings)
D: Other triple ring (short-short-long rings)
OFF: Turns off the feature (pre-selected setting).

5

Press .

●

When the setting is changed from OFF to either
A, B, C or D, the unit will print an information list.

6

Press .

MENU

SETUP ITEM [ ]

PRINTING

START/SET/COPY

MODE=OFF

▼▲

START/SET/COPY

RING DETECTION

3 1

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

Setting the Distinctive Ring pattern assigned for faxes

Note:

●

The unit will automatically answer a Distinctive Ring
call after the second ring regardless of the AUTO
ANSWER, receive mode or ring count setting.

●

If you have only 1 Distinctive Ring number, the most
likely setting will be “B”.

84

Receiving FaxesReceiving Faxes
TEL/FAX mode

(receiving voice calls with rings and fax calls without
rings when you are near the unit)

Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing.
When a call is received, the unit will work as follows. If you have an extension telephone connected, see next
page.

The unit will not ring.*

Voice call

Fax calling tone**

TEL/FAX delayed

ring count

Silent fax recognition

ring count

The unit will automatically
activate the fax function for fax
machines that do not send a fax
calling tone.

OR

A call is
received.

The unit will ring up to
3 times.***

Answer the call.

The unit will
automatically receive
documents without
ringing.

Ring

Ring

Ring

The following message will
be played after the TEL/FAX
delayed rings.

“Hello! To send a fax, start
transmission.
To speak with someone,
please wait.”

If the call is not answered,
the following message
will be played.****

“No one is available to
take your call right now.
Please try again later.
Thank you.”

**** A telephone fee will be charged to the caller from this point.
**** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not

have this capability.

**** While ringing, the unit will emit a different ring back tone to the calling party.

**** You can record your own greeting message (p. 98).

Note:

●

The unit will display the following when a call is received.
Display:

●

The ringer should be on (p. 34).

INCOMING CALL

85

Receiving Faxes

Fax/Copy

Ring pattern when an extension telephone is connected

The extension telephone
will ring twice.*
(The unit will not ring.)

TEL/FAX delayed

ring count

Silent fax recognition

ring count

The unit will ring up to
3 times.***

(The extension telephone
will not ring.)

Voice call

Fax calling tone**

The unit will automatically
activate the fax function for fax
machines that do not send a fax
calling tone.

OR

A call is
received.

Answer the call.

The unit will automatically
receive documents
without ringing.

Ring

Ring

Ring

Ring

Ring

The following message will
be played after the TEL/FAX
delayed rings.

“Hello! To send a fax, start
transmission.
To speak with someone,
please wait.”

If the call is not answered,
the following message
will be played.****

“No one is available to
take your call right now.
Please try again later.
Thank you.”

TEL/FAX delayed ring count:

Up to 4 ring signals will be generated before the unit answers, depending on feature setting #78 on page 87.
In the TEL/FAX mode, the unit will not generate an audible ring during this time.

Silent fax recognition ring count:

The unit generates audible rings to indicate that it is receiving a voice call. 3 to 6 rings will be generated,
depending on feature setting #30 on page 87. This signal will not ring at an extension telephone.

86

Receiving FaxesReceiving Faxes

1

Select “TEL/FAX” in step 4 of feature setting #77
(p. 79).

●

The unit will print an information list.

2

If the AUTO ANSWER light is off, turn it on by
pressing .

Display:

●

The unit will play the TEL/FAX greeting message.

TEL/FAX MODE

AUTO ANSWER

1

2 3

4

5 6

7

8 9
0

ON

AUTO ANSWER

TAD/FAX ON

Changing the AUTO ANSWER setting to the TEL/FAX mode

We recommend the following setup.

Only a fax machine is
connected and you are
always near the fax machine.

87

Receiving Faxes

Fax/Copy

This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can
choose from 1 to 4 rings.
This setting does not need to be changed if an extension telephone is not connected.

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired number, or
enter the number using the dial keypad.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

RING=2

▼▲

START/SET/COPY

TEL/FAX RING

7 8

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

TEL/FAX delayed ring count

Note:

●

If the number of rings is increased, you may
not be able to receive document from some
older model fax machines which do not send
a fax calling tone.

●

If you subscribe to a Caller ID service, set
this ring count setting to 2 or more rings.

When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be
changed up to 6.

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired number, or
enter the number using the dial keypad.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

RING=3

▼▲

START/SET/COPY

SILENT FAX RING

3 0

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

Silent fax recognition ring count

Note:

●

If the number of rings is increased, you may
not be able to receive document from some
older model fax machines which do not send
a fax calling tone.

88

Receiving Faxes
Extension telephone

If you connect an extension telephone to the same line, you can receive fax documents using the extension
telephone. You do not have to press on the unit.

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

START/SET/COPY

1

When the extension telephone rings, lift the
handset of the extension telephone.

2

When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press (pre-selected fax activation code)

firmly.

3

Hang up the handset.

●

The main unit will start reception.

9

Fax activation code

The fax activation code is required to receive faxes using an extension telephone (see above).

Important:

●

This code should be different from the remote operation ID (p. 108).

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

5

Press .

●

The display will show the pre-selected code.

6

Enter the new code.

●

This code can be from 2 to 4 digits in length
using 0 – 9, and .

7

Press .

8

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

CODE= 9

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

FAX ACTIVATION

14

1.SYSTEM SET UP

MENU

Note:

●

You can change the fax activation code (see
below).

Note:

●

If you subscribe to any special telephone
company services which require a code, all
or part of the fax activation code must be
different from the service access code.

●

The fax activation code should not be set to
“0000”.

To the same line

Extension telephone

1

23

4

56

7

89
0

/

START/SET/COPY

MENU

89

Receiving Faxes

Fax/Copy

Legal
Letter

Other size documents

When the size of the document sent by the other party is as large as, or larger than the recording paper, the
unit can reduce each page of the document and print it out on the recording paper by programming a suitable
reduction rate.
The reduction rate is determined by a combination of the size of the recording paper and received document.

Recommended reduction rates:

Mode

100%

92%

(pre-selected)

86%

72%

Size of recording paper

Legal
Letter
Letter

Size of original document

Letter, A4

Letter
Legal

A4

Legal

Letter = 216 mm x 279 mm (81/2"x 11")
Legal = 216 mm x 356 mm (81/2"x 14")
A4 = 210 mm x 297 mm (May not be available in the United States.)

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired setting.

●

If this feature is not required, press to select
“100%”.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=92%

▼▲

START/SET/COPY

RCV REDUCTION

3 6

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

Note:

●

Document usually has a heading on the top of each page which contains the sender’s name/telephone
number. This increases the length of each page. Therefore, using the reduction mode is recommended.

●

If the appropriate reduction rate is not programmed, the document will be divided.

90

Receiving Faxes
Memory reception alert

When received document is stored into memory due to a problem, the unit will alert you with beep tones. If
you hear slow beeps, clear the printing problem or supply paper to print the stored document. The beep tones
will stop.

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

RECEIVE ALERT

4 4

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

91

Receiving Faxes

Fax/Copy

Friendly reception

The friendly reception feature allows you to receive fax documents automatically without pressing

(p. 78).

When this feature is deactivated, you have to press to receive fax document each time
you answer a fax call.

START/SET/COPY

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

FRIENDLY RCV

4 6

1.SYSTEM SET UP

MENU

1

2 3

4

5 6

7

8 9
0

/

START/SET/COPY

MENU

START/SET/COPY

92

Receiving Faxes
Pager call

This feature allows your unit to call your pager when your unit receives a fax document and/or incoming voice
message.

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

5

Press .

6

Enter your pager number.

●

You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PPP12345678PPP
Your pager

number Pauses

Your pager access
code, if required.

NO.=

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

PAGER CALL

7 0

1.SYSTEM SET UP

MENU

How your unit and pager work

When your unit receives
a fax document and/or
incoming voice message,
it will call your pager
company.

Your pager
company will
call your pager.

A few minutes later, your pager will beep and
display as follows;
— “11” : when your unit received a voice message.
— “22” : when your unit received a fax document.

●

If you have subscribed to a Caller ID service and
the Caller ID information (telephone number) is
received, your pager will display the telephone
number before the number “11” or “22”.

Pager

company

Pager

22

Example:
Your unit received
a fax document.

7

Press .

●

The unit will dial the stored pager number.

8

Check that your pager receives a pager
test call.

9

Press .

If the AUTO ANSWER light is off, turn it
on by pressing .

AUTO ANSWER

DIGITAL SP-PHONE

PAGER TEST

START/SET/COPY

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START/SET/COPY

MENU

REDIAL/PAUSE

(Pause)

/

ON

AUTO ANSWER

TAD/FAX ON

DIGITAL SP-PHONE

10

93

Receiving Faxes

Fax/Copy

Film detection

If this feature is activated, the display will show the following message when the remaining film will only print
about 15 letter size documents.

Display:

●

If you are using regular film cartridge with 100 m (328') roll (p. 18) when the above message is displayed,
the unit will also print a report.

FILM NEAR EMPTY

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

FILM DETECTION

7 9

1.SYSTEM SET UP

MENU

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MENU

94

Copying
Making a copy

The unit can make single or multiple copies (up to 99). Any transmittable document (p. 66) can be copied.

1

Open the document feeder tray.

2

Adjust the width of the document guides to the size

of the document.

3

Insert the document (up to 15 pages) FACE DOWN

until a single beep is heard and the unit grabs the

document.

Display:

●

Make sure the handset is on the cradle.

4

If necessary, press repeatedly

to select the desired setting (p. 59).

5

Press .

6

Enter the number of copies (up to 99).

7

If necessary, choose an enlargement/reduction rate

by rotating . See next page.

8

If you want to print collated copies, press

until the following is displayed

(see below).

9

Press .

●

The unit will start printing.
OR
Press if you want to remove the

copy document for other uses.

●

The unit will feed the document and scan it into

memory, then start printing.

QUICK SCAN

START/SET/COPY

COLLATE=ON

COLLATE

JOG DIAL

NUMBER=1 [100%]

START/SET/COPY

RESOLUTION

STANDARD

Note:

●

If a resolution is not selected, FINE resolution
will be selected automatically.

●

You can make or receive a voice call while
making copies.

●

After copying, the enlargement/reduction rate
setting will return to “100%”.

FACE DOWN

Document
feeder tray

Document guides

RESOLUTION

JOG DIAL

COLLATE

QUICK SCAN

STOP

START/SET/COPY

To stop copying

Press .

STOP

Printing collated copies

The unit will print uncollated copies. You can also print collated copies. See the example below.

Example: Making two copies of a 4 page original document

Note:

●

If you turn the collating feature on, the unit
will store the document into memory and
print it. If memory becomes full while storing,
the unit will only print out the stored pages.

●

After copying, the collating feature will turn
off automatically.

(Collated)

4

3

2

1

4

3

2

1

(Uncollated)

1

1

2

2

3

3

4

4

95

Copying

Fax/Copy

Size of original document

Note:

●

If the appropriate reduction rate is not programmed, the document may be divided and the top of the
second sheet will be deleted.

Choosing an enlargement/reduction rate

The unit can make enlarged or reduced copies of a document.

■

To enlarge a document:

Select “200%” or “150%” by rotating to the right. The unit will only enlarge the center part of
the document and print it on two pages. See the examples below.

Sample of an enlarged copy:

JOG DIAL

■

To reduce a document:

When you copy document that is longer than the recording paper, the unit can reduce the original
document by programming a suitable reduction rate. The reduction rate is determined by the size of the
recording paper and original document. Select from 92%, 86% and 72% by rotating to the left.

Recommended reduction rates:

JOG DIAL

Original document

Enlarged copy

200% example

Area to be enlarged

B C

F G

A B C D

E F G H

Original document

Enlarged copy

150% example

B C

F G

A B C D

E F G H

Area to be enlarged

Letter

Legal

Mode

100%

(pre-selected)

92%
86%
72%

Size of recording paper

Letter
Letter
Letter

Letter

Letter, A4, Legal

A4
A4

Legal

Letter = 216 mm x 279 mm (81/2"x 11")
Legal = 216 mm x 356 mm (81/2"x 14")
A4 = 210 mm x 297 mm (May not be available in the United States.)

96

Setup
TAD/FAX mode

(using the built-in answering device and receiving voice
and fax calls automatically)

Setting up the voice message and document reception

When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.
If a fax call is detected, the unit will automatically receive faxes.
If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice
message.

●

You can use either pre-recorded greeting message (p. 97) or your own greeting message (p. 98).

Note:

●

Each incoming message recording time can be set
(p. 116).

●

For the total recording time, see “Memory Capacity”
on page 114.

●

When the remaining time is low, erase unnecessary
messages from memory (p. 102, 110).

●

While an incoming call is being recorded, you can
monitor it through the speaker. If this feature is not
required, set to “OFF” (p. 117).

●

To answer the call while playing the greeting message
or recording a voice message, press

or . The answering
device will be terminated and you can talk to the other
party.

TALK

DIGITAL SP-PHONE

1

23

4

56

7

89
0

ON

AUTO ANSWER

TAD/FAX ON

1

Select “TAD/FAX” in step 4 of feature setting #77
(p. 79).

2

If the AUTO ANSWER light is off, turn it on by
pressing .

Display:

●

The unit will play the TAD/FAX greeting message
and the remaining time for recording incoming
messages will be displayed.

Example:

●

When the handset is off the main unit and the
main unit answers the call, the TALK indicator will
flash.

TIME = 10m13s

TAD/FAX MODE

AUTO ANSWER

TALK

TALK indicator

97

Greeting

Answering

Device

Pre-recorded greeting messages

The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will
be played to the caller.

■ When the unit is ready to receive voice and fax calls:

■ When the unit detects a problem:

Note:

●

If you erase your own greeting message, the pre-recorded greeting message above will be played
automatically.

Note:

●

To clear the problem, see pages 119 and 120.

Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak after the beep.
Thank you.

■ When you record your own greeting message (see next page):

(Your own TAD/FAX greeting message)

MESSAGE FULL

FAX MEMORY FULL

and

FAX MEMORY FULL

MESSAGE FULL

Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please try again later.
Thank you.

Hello! We are unable to answer right now.
To send a fax, please try again later.
To leave a voice message, please speak after the beep.
Thank you.

Hello! We are unable to answer right now.
Please try again later.
Thank you.

98

Greeting

Note:

●

If you do not record any messages, the pre-recorded messages will be played (p. 84, 97).

Note:

●

If you make a mistake while recording,
repeat from step 2.

“This is (your name, business and/or telephone number). We are
unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”

“This is (your name, business and/or telephone number). We are
unable to answer right now. Please try again later. Thank you.”

1

Make sure that the AUTO ANSWER setting is set to
the desired mode (TAD/FAX or TEL/FAX mode)
where you want to record a greeting message (p. 79).

2

Press two times.

●

The display will show one of the following
according to your selection in step 1.

For the TAD/FAX greeting:

Display:

For the TEL/FAX greeting:

3

Press .

●

A long beep will sound.

●

The display will show one of the following
according to your selection in step 1.

For the TAD/FAX greeting:

For the TEL/FAX greeting:

T/F REC. 16s

TAD REC. 16s

START/SET/COPY

PRESS START

2.T/F GREETING

PRESS START

2.TAD GREETING

RECORD

4

Speak clearly about 20 cm (8 inches)
away from the microphone.

●

The display will show the remaining
recording time.

Example: TAD/FAX greeting

5

When finished recording, press .

●

The unit will repeat your message. You
can adjust the volume using or .

STOP

TAD REC. 15s

Microphone

STOP

START/SET/COPY

RECORD

/

Recording your own greeting messages

The recording time is limited to 16 seconds for the TEL/FAX greeting message. Record your message within
12 seconds for best performance.
You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (p. 100).

Suggested messages

TAD/FAX greeting message

TEL/FAX greeting message

99

Greeting

Answering

Device

Note:

●

If you erase your own recorded greeting
messages, the pre-recorded greeting
messages will be played (p. 97).

1

Make sure that the AUTO ANSWER setting is set
to the desired mode (TAD/FAX or TEL/FAX mode)
where you want to erase the greeting message
(p. 79).

2

Press two times.

●

The display will show one of the following
according to your selection in step 1.

For the TAD/FAX greeting:

Display:

For the TEL/FAX greeting:

3

Press .

●

To stop erasing, press .

4

Press .

GREETING ERASED

START/SET/COPY

STOP

YES: PRESS SET

ERASE GREETING?

START/SET/COPY

PRESS START

2.T/F GREETING

PRESS START

2.TAD GREETING

ERASE

ERASE

STOP

START/SET/COPY

Erasing your own recorded greeting messages

Checking your own recorded greeting messages

To check your TAD/FAX
greeting message

1. Select “TAD/FAX” in step 4 of feature
setting #77 (p. 79).

2. If the AUTO ANSWER light is off, turn it on
by pressing .
If the AUTO ANSWER light is on, turn it off
once then on again.

Display:

●

The unit will play the TAD/FAX greeting
message.

TAD/FAX MODE

AUTO ANSWER

To check your TEL/FAX
greeting message

1. Select “TEL/FAX” in step 4 of feature
setting #77 (p. 79).

2. If the AUTO ANSWER light is off, turn it on
by pressing .
If the AUTO ANSWER light is on, turn it off
once then on again.

Display:

●

The unit will play the TEL/FAX greeting
message.

TEL/FAX MODE

AUTO ANSWER

100

Greeting
Recording time for the TAD/FAX greeting

message

You can choose either 16 seconds or 60 seconds of recording time.

Note:

●

If you change the greeting message time to
60 seconds, we recommend that you tell the caller in
your own TAD/FAX greeting message to press 9
before starting fax transmission.

●

If you change the greeting message time to
16 seconds from 60 seconds, your own recorded
TAD/FAX greeting message will be deleted and return
to the pre-recorded message. If necessary, re-record
your own greeting message (p. 98).

1

Press .

Display:

2

Press , then .

3

Press .

4

Press or to select the desired setting.

5

Press .

6

Press .

MENU

SETUP ITEM [ ]

START/SET/COPY

MODE=16s

▼▲

START/SET/COPY

GREETING TIME

5 4

1.SYSTEM SET UP

MENU

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