Panasonic KX-F2710NZ User Manual

Model No. KX-F2750NZ

O p e r a t i n g

Panasonic

Telephone Answering System

with Facsimile

KX-F2710NZ

/ N S T R U C T I O N S

Please read these Operating Instructions before using the unit.

Please read IMPORTANT SAFETY INSTRUCTIONS on page 74 before use. Read and understand all instructions.

WARNING

WHEN A FAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING

ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS

UNIT TO AN AUTHORIZED SERVICE CENTER. DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER

CONNECTION PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER FIRST.

THE POWER SOCKET WALL OUTLET SHOULD BE LOCATED NEAR THE EQUIPMENT AND BE

EASILY ACCESSIBLE.

TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.

Accessories

Power cord

.............

1 pc. Telephone line

cord

........................

1 pc.

Paper stacker .... 1 pc. Recording paper . .1 pc.

battery

.................

4 pcs.

if]

(page 11)

Any details given in these instructions are subject to change without notice. The picture on the cover page may vary from the actual product. The product is available in either white (KX-F2710NZ) or grey (KX-F2750NZ).

(page IV

(page 10)

Thank you for purchasing the Panasonic Telephone Answering System with Facsimile. This unit combines multiple functions of Facsimile, Answering Device and Telephone; You can send and receive documents and voice messages on a single line.

Features

General

• Desktop type

• LCD (Liquid Crystal Display) readout

• Automatic paper cutter

• Silent ring fax recognition system (page 32)

• Help function (see below)

• Copier function (page 34)

Facsimile

•Automatic document feeder (up to 15 sheets)

• 64-level halftones

• Resolution: standard/fine/super fine/halftone (page 26)

• Delayed transmission (page 42)

• Paper save function (page 49)

• Overseas transmission mode (page 47)

• Remote fax receiving using an extension phone (page 43)

•Junk mail prohibitor (page 44)

• Day/night mode (page 48)

• Ring pattern detection (page 46)

Digital Answering System:

• Voice mailbox (page 54)

• Tone remote control system

Integrated telephone system

• One-touch dialer (10 phone numbers) (page 19)

•22-station speed dialer (page 20)

• Hands-free speakerphone (page 23)

• Electronic telephone directory (page 21)

HELP function

Use this function if the instructions are lost while using the unit. It will provide the user with instructions.

When the HELP button is pressed, the unit will print a quick reference.

Information:

• Transmit the leaflet on page 77 to several of your associates. In this way, you can confirm that your unit will function correctly and inform them of the procedure for transmitting documents and/or recording voice messages.

B Installation and Preparation

Location of Controls

Front view.......................................................... 0

Rear view

Control panel .................................................... 7

Answering control buttons................................. 8

Installing Your Unit

Installing the recording paper........................... 9

Installing the paper stacker

Installing the batteries

Connections and dialing mode setting Adjusting Volumes Recording Greeting Messages

How to record greeting messages

Checking greeting messages.......................... 14

Setting the caller’s recording time .................. 14

Setting the Date, Time, Logo and ID

How to enter letters and symbols

To enter characters

Special uses of the direct call

Setting the date and time................................ 17

Setting your logo ............................................ 17

Setting your facsimile telephone number ... 18 Setting the transmission report printing

Storing Phone Numbers for Automatic

Dialing............................................................. 19

Storing phone numbers for one-touch

dialing Storing phone numbers for speed dialing ... 20 To keep a phone number secret

Electronic Telephone Directory

How to use the electronic telephone

directory....................................................... 21

Selecting the Receive Mode............................... 22

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station keys

..........................................................

Basic Instructions

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9 9

11 12 13

15 15 15

19 20

6 0

Facsimile

Before Transmission

Acceptable documents Loading documents

Setting resolution............................................ 26

Sending 16 or more sheets

Transmitting Documents

Transmitting documents manually Transmitting documents with fewer

procedures

Transmitting documents using automatic

dialing.......................................................... 28

Receiving Documents and/or

Voice Calls ..................................................... 29

Manual reception............................................ 29

Automatic reception.........................................29

Receiving in the ANS/FAX mode

Setting the number of rings to answer

in the ANS/FAX mode

Receiving in the TEL/FAX mode

Setting the number of rings to answer

in the TEL/FAX mode ............................. 32

Silent ring fax recognition system.

Receiving in the FAX mode ........................... 33

Setting the number of rings to answer

in the FAX mode...................................... 33

Copier

Making a Copy

Answering Device

Operating the Answering Device

Setup of voice message and document

reception..................................................... 35

Listening to recorded messages Functions during playback Erasing recorded messages Recording a memo message Recording a telephone conversation Setting the message alert Setting the recording time alert

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25 25 26

35 36 36 37 37 38 38

Telephone

Making and Answering Voice Calls

Making voice calls .......................................... 23

Making voice calls using automatic

dialing

..........................................................

Redialing the last dialed number Voice muting

Answering voice calls Helpful hints for the speakerphone

operation ..................................................... 24

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................

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23 24 24 24

Programming Functions

User Programmable Features

Basic features Advanced features

................................................

.........................................

........................

39 39

Advanced Instructions

Polling ................................................................ 41

Polling reception

Polling transmission (Polled)

Delayed Transmission ....................................... 42

Remote Fax Receiving Using an Extension

Phone ............................................................. 43

Using an extension phone Changing the remote fax activation code ... 43

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..........................

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41 41

Erasing a specific message from memory ... 61

Erasing all messages from memory................61

Recording a marker message ........................61

Re-recording a greeting message

Turning on/off pager alert..............................■. 62

To skip the greeting message

Pager Alert

........................................................

..................

........................

Reports and Lists

62 62

Junk Mail Prohibitor

Setting the junk mail prohibitor ....................... 44

Transmitting documents to your unit

with the prohibitor ID ................................... 45

Receiving with distinctive ring service

Setting the ring pattern detection

Special Settings

Logo print position........................................... 47

Overseas transmission mode ......................... 47

Setting the day/night mode Paper save reception/copy

Extension copy ............................................... 50

Original mode ................................................... 51

Resetting the advanced features

Voice Contact ..................................................... 52

Initiating voice contact..................................... 52

Receiving a request for voice contact

TONE, RECALL and PAUSE Buttons ................ 53

TONE button ................................................... 53

RECALL button

PAUSE button................................................... 53

Voice Mailbox ..................................................... 54

To use mailbox Recording a personal greeting message

for mailbox

Programming the mailbox password How incoming messages are recorded

into each mailbox......................................... 55

Retrieving messages in the mailbox Erasing recorded messages in the

mailbox

Retrieving messages in the mailbox

from a remote location

Setting the mailbox alert ................................. 57

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46 46

48 49

54 54

Printing Reports and Lists

How to print each report/list.............................64

Sample reports and lists

Setting journal auto print .................................67

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..................................

64 65

LSI Troubieshooting and

Maintenance

Troubleshooting

Error messages on the display General corrective measures Explanation of communication result

on the report.................................................70

Clearing a recording paper jam ......................71

Clearing a document jam.................................72

Adjusting the feeder pressure .........................72

Maintenance.......................................................73

Cleaning the document feeder unit .................73

Cleaning the thermal head

Generai information

Important Safety Instructions

Specifications

Index ..................................................................76

FAX CORRESPONDENCE

Speed dialer list................................................ 79

Answering device remote operation

card ............................................................... 81

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68 69

Operating the Answering Device

from a Remote Phone

Summary of remote operations....................... 58

Programming the remote ANS ID Listening to the recorded messages

in the common memory

Retrieving the recorded messages

in the mailbox

Functions during playback

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58 59 59

¡nstallation and Preparation

Location of Controls

Front view

___________

Rearview

Installation and Preparation

Control panel

Used to play back only new messages.

(2) ERASE button (page 36)

Used to erase recorded incoming messages.

Used for speed dialing. Also used for the electronic telephone directory.

@ MAIL BOX button (page 56)

Used to select a voice mailbox number.

Used to start and exit various programming.

Used to select the desired receiving mode.

@ RESOLUTION button (page 26)

Used to adjust scanning line density.

@ HELP button (page 3)

Used to print an easy guide for operations.

Used to temporarily change the dialing mode

from pulse to tone during a dialing operation.

Dial keypad

Used for dialing operation and parameter setting. Also used as character keys.

SP-PHONE/VOICE STDBY button (pages 23 and 52)

Used for on-hook dialing and voice contact

features.

MUTE button (page 24) Used for voice muting.

REDIAL/PAUSE button (pages 24 and 53) Used to redial the last dialed number. Also used to insert a pause into a phone number.

RECALL button (page 53) Used to access some features of your host exchange.

STOP button (page 27) Used to stop fax communication.

COPY button (page 34) Used to start copying.

START/SET button Used to start fax communication. Also used to store parameters during programming.

Installation and Preparation

Control panel (cont.)

@ Direct call station keys (pages 19, 23 and 28)

Used for one-touch dialing. Also used as character keys when logo and station names are programmed.

@ LOWER key (pages 19, 23 and 28)

Used to access lower stations (6 to 10) for one-touch dialing.

@ VOLUME buttons (page 12)

Used to adjust the volume level of the ringer,

handset and speaker.

Answering control buttons

0 REPEAT button (page 36)

Used to replay the previous message during the message playback.

@ SKIP button (page 36)

Used to skip to the next message during the message playback.

@ ALL MESSAGES button (page 35)

Used to play back all the recorded voice messages.

@ GREETING SELECT button (pages 13 and

54) Used to select a desired greeting message

when recording or checking the greeting

message.

Used to start and stop recording a memo message or a telephone conversation.

(g) GREETING REC button (pages 13 and 54)

■ Used to start and stop recording a greeting message.

Installation and Preparation

Installing Your Unit

Installing the recording paper

Green bar

^ Slide the lever toward you to open

the top cover,

Q Place a recording paper roll in the unit.

—Make sure that the shiny side of

the paper is facing up and that there is no slack, tape or glue residue on the paper roll.

{See note below.)

o Insert the leading edge of recording

paper under the green bar,

Q Close the top cover carefully by gently

pressing down on both ends.

Notes:

• Use only the included roll or specified recording paper, or else the print quality may be affected and/or excessive thermal head wear may occur.

• The start of some recording paper rolls is secured using glue or tape. Residue from this gfue/tape may cause the

paper cutter to Jam immediately

following installation of a new roll. To

prevent this, cut approximately 150 mm

(6 inches) from the new roll of paper

prior to installation.

Installing the paper stacker

Installation and Preparation

Installing the batteries

The batteries are required to retain voice messages in memory when the power cord is disconnected or during a power failure. Install four AA batteries (supplied) before using the unit.

O Slide the lever toward you to open the top

cover and remove the battery compartment

cover by pulling the hook toward you and lifting it up.

Q Install four AA batteries into the compartment

using correct polarity {+, —).

e Replace the battery compartment cover by

installing the tab of the cover into the hole first.

(D Press down the part marked “PRESS" until

it clicks.

Lever

O Close the top cover.

Battery precautions:

• The batteries should be used correctly, otherwise, the unit may be damaged due to battery leakage.

• Do not mix different types of batteries.

• Do not charge, short-circuit, disassemble, heat or dispose in fire.

• Remove all the batteries when replacing.

Notes:

• If you do not install the batteries, or if the battery power is low: —The display will show the following message;

B.^TTERY LOV;

Install new batteries.

—Greeting and all messages saved in memory will be erased when a power failure occurs.

• Batteries should be installed in order to provide message retention during a power failure. Message retention time is approximately 1 day with new batteries.

• To avoid losing the greeting and all messages saved in memory, the power cord must remain connected

when replacing batteries.

• Disconnect the telephone line cord before opening the battery compartment cover.

• Replace all the batteries once a year, or mis-operation may occur.

• Do not use Nickel-Cadmium batteries.

Installation and Preparation

Connections and dialing mode setting

Helpful hint for setting the dialing mode:

1. Ensure that the dialing mode selector is set to TONE.

2. Lift the handset or press the SP-PHONE button, then listen for the dial tone.

3. Dial a familiar number.

4. If the call is successful, the unit is connected to a tone exchange. Leave the selector set to TONE.

5. If the call is n^ successful, the unit is connected to a pulse exchange. Switch the selector to PULSE.

Notes:

• We recommend the use of an exclusive power outlet to avoid interference from other equipment.

• When you operate this product, the power outlet should be near the product and be easily accessible.

• The unit will not function during a power failure.

• When you connect another telephone on the same line and if the decadic (pulse) signalling option is used,

bell tinkle may occur during dialling. If this occurs, the matter should be discussed with the telephone supplier and should NOT be referred to Telecom Faults Service.

• Not all standard telephones will respond to incoming ringing when connected to the same line.

Installation and Preparation

Adjusting Volumes

You can adjust the volume level of the ringer, the handset and the speaker. These volume levels should be adjusted respectively.

To increase the volume level,

press A repeatedly.

To decrease the volume level,

press V repeatedly.

—The number of the black squares in the display

shows the volume level as below.

Ringer volume Press the buttons (a/v) repeatedly while the unit is in idle status.

3 levels are available.

High

LLLU-LLLUH

Note:

• If the ringer volume is set to off, the unit wit! not ring and the display will show “RINGER OFF" in idle status.

ij-rm H

Low

RINGER OFF= OK?

Press START/SET for confirmation.

Handset volume Press the buttons { a/v ) repeatedly when the handset is in use.

3 levels are available.

High

i I 1 1 I I I HH

Middle Low

Speaker volume Press the buttons { a/v ) repeatedly when the speakerphone is used.

8 levels are available.

High

Low

Off

Answering device volume

nI I I 1 I 1 HH

8 levels

Press the buttons (a/v) repeatedly while listening to messages recorded on the answering device. 9 levels are available.

High Off

: I I rrrrm-

9 levels

Installation and Preparation

Recording Greeting Messages

Record two types of greeting messages before using the unit as an answering device and a facsimile. One is

the message for the ANS/FAX mode, and the other is for the TEL/FAX mode. The greeting message for the ANS/FAX mode tells a caller that you are unable to answer, and allows the

caller to leave a voice message or to send a fax message. The greeting message for the TEL/FAX mode tells a caller that the unit is calling you up, and allows the

caller to wait until you answer the call or to send a fax message.

How to record greeting messages

Recording time is limited to 16 seconds for each message. Record a greeting message within 12 seconds for optimum performance. Perform the following steps to record each of the messages.

O Open the station key panel.

0 ■ For the ANS/FAX mode: Press

GREETING SELECT.

Suggested messages

■ For the 4AfS/FAXmode:

“This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak (or 'speak for up to 1 minute’) after the long beep. Thank you.’’.

m For the TEL/FAX mode:

“This is (your name, business and/or telephone number). Please wait for someone to answer the line. To send a fax, start transmission. “

ANS-GREETING

For the TEL/FAX mode: Press GREETING

SELECT repeatedly until the following is

displayed.

TEL-GREETING

0 Press GREETING REC.

Example: Recording for the ANS/FAX mode

ANS REC 16s

—A beep will be heard.

0 Immediately after the beep, speak clearly and

loudly toward the microphone from a distance of approximately 200 mm (8 inches).

0 When finished, press STOP.

—After a beep, the unit will play back the

message so that you can confirm it. Adjust the speaker’s volume to a suitable level by pressing the VOLUME buttons.

Notes:

• If you make a mistake while recording, repeat from step 2.

• You can record the greeting message for the ANS/FAX mode by directly pressing the

GREETING REC button without pressing the GREETING SELECT button.

• To delete greeting message; after pressing the GREETING REC button in step 3, immediately press the GREETING REC button again or press the STOP button.

Installation and Preparation

Checking greeting messages

O Open the station key panel.

0 ■ Checking the greeting message for the

ANS/FAXmo6e:

Press GREETING SELECT.

ANS-GREETING

Checking the greeting message for the

TEUFAX mode:

Press GREETING SELECT repeatedly until

the following is displayed.

TEL-GREETING

0 Press START/SET.

—After a beep, the unit will play back the

message.

Notes:

•Adjust the speaker volume using the VOLUME button (see page 12).

• You can check the greeting message for the ANS/FAX mode by directly pressing the START/SET button without pressing the GREETING SELECT button.

Setting the caller’s recording time

You can choose from two lengths of recording times for incoming messages. VOX (unlimited): The unit will record an incoming message as long as a caller speaks {pre-selected

setting).

1 MIN (1 minute): The unit will record an incoming message up to 1 minute per message. To change the recording time, proceed as follows:

Press MENU.

1 . SYSTEM SET UP

Press #09.

RECORDING TIME

RECALL

REDIAUPAUSE

(ZDS

Press A or T to select the desired mode.

Press START/SET to store the setting.

Press START/SET.

MODE = vox [AT]

Press MENU to end the program.

Installation and Preparation

Setting the Date, Time, Logo and iD

How to enter letters and symbols

The dial keypad and the direct call station 1 are used as alphabet and symbol character input keys when you enter your logo and station names for automatic dialers.

__ __ _ __ _ _

To enter characters

Pressing each key will alternately select a character as shown below. When the desired character Is displayed, press # to move the cursor to the right and enter the next

character.

Keys

CD CD ÛD

Œ)

CD (D CD CD CD CD

Lo il

1 2

1 A B D

M N

P T U

w X

3 4

] {

R V t

)

a b

m n

[

E H

(

Number of pressing times

t 4

5 6

8 9

s 7

}

e h k

6 4"

P u

q V 8

CD CD

For example, when entering “Mike" as your logo:

Q Press 6 once, then press #.

0 Press 4 six times, then press #.

Note:

• If you make a mistake white programming, use it or ^ to move the cursor to the incorrect character, then make the correction.

◄ key (Used to move the cursor to the left) ► key (Used to move the cursor to the right)

o Press 5 five times, then press #.

LOGO=M

O Press 3 five times.

LOGO=K:

LOGO=Mik

LOGO=Mike

Installation and Preparation

Special uses of the direct call station keys

Direct call stations 2, 4 and 5 are used as command keys.

--------------

Character key

The layout of the direct call station keys is printed on the reverse side of the directory card.

1. Remove the directory card cover with a pencil or similar object as shown.

2. Turn over the directory card. You will find how each command is assigned to the direct call station keys.

o o

INSERT 7

SECRET 8

SPACE 9

DELETE 10

LOWER

HYPHEN

■Command keys

Direct call station 2 (INSERT):

This key is used to insert one character (or one

space) in the programmed logo.

Example; Compny-^Company

1. Press # or * repeatedly until the cursor is positioned on "n".

LOGO=Compny

2. Press INSERT.

LOGO=Comp ny

3. Press 2 repeatedly until “a" is shown.

LOGO=Company

Direct call station 4 (SPACE):

This key is used to replace one character with a

space.

Direct call station 5 (DELETE):

This key is used to delete one character from

the programmed logo.

Example; Comnpany-^Company

1. Press # or * repeatedly until the cursor is positioned on “n".

LOGO=Comnpany

2. Press DELETE.

LOGO=Company

installation and Preparation

Setting the date and time

The internal clock of the unit will print the date and time', on the top line of all fax messages you transmit, and on the fax communication reports such as the journal report and the transmission report.

r^lMENUl

® СЮОЗ

START/lsin

Press MENU.

1.SYSTEM SET UP

Press #01.

SET DATE & TIME

Press START/SET.

01/01/95 12:C0A

Enter the current month/day/year/hour/

minute by selecting each 2 digits. Then press for AM or press # for PM.

Example:

Aup. 10 7995, 3:00 PM

Press 08 10 95 03 00,

then press # to select

PM.

Press START/SET to

store the setting.

Press MENU to end the program.

',w

Notes:

When you make a mistake while programming, press the STOP button, then make the correction. The accuracy of the clock will be approximately ± 45 seconds a month at room temperature.

i/Y

Setting your logo

The logo is used to identify fax messages that are being transmitted by your unit. It may consist of

alpha-numeric letters and symbols. Usually the logo is a company, division or personal name in an abbreviated form.

( )|menu

® CDCD

Press MENU.

1.SYSTEM SET UP

Press #02.

YOUR LOGO

gdcSq)

(Set)®

START/[S£t1

Enter your logo up to 30 characters by following the instructions on page 15.

Press START/SET to store the setting.

Press START/SET.

start/[set1

LOGO =

( )|menu

Note:

• When the first character is entered, the preset logo will be cleared.

Press MENU to end the program.

Installation and Preparation

Setting your facsimile telephone number

Your programmed phone number will be printed oh the top of each page transmitted from your unit.

( )|menuI

CDCDCX)

START/iSETl

Press MENU.

1.SYSTEM SET U?

Press #03.

YOUR TEL NO.

Press START/SET.

NO. =

CDd)cS) C±)C£)CD

©CD CD

CD CD CD

Enter your facsimile telephone number up to 20 digits. —The # button provides

a space and the * button provides

Press START/SET to

store the setting.

Press MENU to end the program.

Setting the transmission report printing

Each time a document is transmitted, this feature will give you a printed record of the transmission.

The following choices are available:

ERROR: The report will print only when the transmission fails.

ON: The report will print, indicating whether the transmission is successful or not.

OFF: The report will not print.

Sample of transmission report:

XMT REPtFT

OTKf=R FflCSiniLS

N0.

CC№ANY ftBC

( )|MENU

CDCDCD

stabt/isetI

STPPT TIME Jan. 01 l2:09fiM

Press MENU

1.SYSTEM SET UP

Press #04.

TX-REPORT MODE

Press START/SET.

MODE = ERROR [AT

USPQc 01'05

TIHE MODE

PAGES 01

RECALL

REDIAL/PAUSE

START/IWl

C )|MENU

Jan. 01 1995 12:09An

RESULT QK

Press A or T to select

the desired mode.

Press START/SET to

store the setting.

Press MENU to end the

program.

Installation and Preparation

Storing Phone Numbers for Automatic Dialing

The unit's memoty allows you to use both one-touch dialing (up to 10 phone numbers) and speed dialing (up to 22 phone numbers) for rapid access to your most frequently dialed numbers.

One-touch dialing; The unit is equipped with 5 direct call station keys, each of which is divided into an

upper station and a lower station.

Speed dialing; The unit is equipped with additional 22 dialing stations. These stations are assigned to

2-digit numbers (00-21).

storing phone numbers for one-touch dialing

Each station can store a phone number up to 30 digits in length and the associated station name up to

10 alpha-numeric characters.

Press MENU repeatedly until the following is

displayed.

.STORE TEL NO.

For upper stations 1 to

Press one of the direct call station keys.

Example: Station 4

<S04>=

For lower stations 6 to

10:

Press LOWER, then press one of the direct call station keys.

Example: Station 8

<LWR>

Od)Ci) Sd)®

(S®©

®CT)Cb)

____

START/{Sg]

QDCScS)

©cS)©

START/iSEfl

Enter a phone number

Press START/SET to store the number.

NAME =

Enter the station name by following the instructions on page 15.

Press START/SET to store the station name. —To program other

stations, repeat from step 2.

Press STOP to end the

program.

<S08>^

Notes:

• To enter a hyphen in a phone number, press the LOWER key. A hyphen is counted as 2 digits.

• If you make a mistake while programming, press the STOP button, then make the correction.

• To erase a programmed phone number in step 3, press the STOP button when the cursor is positioned on the beginning of the number.

• Confirm that phone numbers and their station names have been correctly stored by printing the telephone number list. See page 64.

Installation and Preparation

Storing phone numbers for speed dialing

Each dialing station can store a phone number up to 30 digits in length and the associated station name up to 10 alpha-numeric characters.

Press MENU repeatedly until the following is

displayed.

■STORE TEL NO.

d)(p(p ©CD®

______

cx)cJ)cS cS)Cl)(S)

C*)CD(^

©CD®

Notes:

• To enter a hyphen in a phone number, press the LOWER key. A hyphen is counted as 2 digits.

• If you make a mistake while programming, press the STOP button, then make the correction.

• To erase a programmed phone number in step 3, press the STOP button when the cursor is positioned on

the beginning of the number.

• Confirm that phone numbers and their station names have been correctly stored by printing the telephone number list (see page 64).

Press #, then press a

2-digit number (00-21).

Example: Station #00

<A00>=

Enter a phone number.

Press START/SET to store the number.

NAME =

TART/ISETl

Enter the station name by following the instructions on page 15.

Press START/SET to store the station name. —To program other

stations, repeat from step 2.

Press STOP to end the program.

To keep a phone number secret

Use this feature to keep a whole phone number or a portion of a phone number secret. When the telephone number list is printed out (see pages 64 and 65), secret numbers will not be printed.

Using the SECRET (direct call station 3) button:

Press SECRET before and behind the phone number you wish to keep

SECRET 8

©ct)© ®CD®

a** i

SECRET 8

secret.

Example: The phone number you wish to keep secret is 12345.

Press SECRET, 1 2 3 4 5 and SECRET again.

2 34 5 j

Note:

• Pressing the SECRET button once counts as two digits.

Installation and Preparation

Electronic Telephone Directory

The station names stored in memory for automatic dialing will be automatically registered in the electronic telephone directory in alphabetical order.

With the electronic telephone directory feature, you can make a fax or voice call by selecting the desired

station name on the display.

How to use the electronic telephone directory

To search a station name and make a voice or fax call, proceed as follows.

If you wish to send a fax, insert the documents into the document feeder first.

O Press DIRECTORY.

________________

Press a dial key to which the initial of a

station name is assigned (see Index table). Example: To search a name with the initial Press 6 repeatedly until the first station

name with the initial “N” is displayed and press ▼ until the desired name is displayed.

■ Press A or T repeatedly until the desired name is displayed.

o Press START/SET.

SELECT INDEX

“N"

Index table

Dial

key

2 A, B, C, 2

D, E, F, 3

3 4 G, H, I, 4

J, K, L, 5

M,N, 0, 6

Index

Dial

key

7 8

0 * #

—The unit will start dialing. —If a document has been fed into the unit, the

transmission will start.

Index

P, Q, R. S, 7 T. U,V, 8 W. X, Y,Z. 9 0

Other symbols (Used for speed dialing.

See pages 23 and 28.)

Installation and Preparation

Selecting the Receive Mode

Select a desired receiving mode by pressing the RECEIVE MODE button repeatedly. The arrow mark in the

1. TEL Mode

Recommended Usage

• MOST Home Offices or Small Businesses (unless unattended), especially those which have either or both of;

—Low volume of incoming faxes relative to the number of telephone voice calls that a user receives. —Other extensions (touch tone dialing capable) on the same line in the home or office which are used to

answer incoming calls.

•When you pick up the handset and fax reception is required, you can press the START/SET button to

receive documents. For further details, see page 29.

•When you answer a call using the touch tone extension phone on the same line and fax reception is required, you can press ** (remote fax activation code) to receive documents. For further details, see

page 43.

• If no one answers a call within 15 rings, the receiving mode will automatically switch to the ANS/FAX mode.

2. TEUFAXMode

Recommended Usage

•The FEW Home Offices or Small Businesses which have both:

—A high volume of Incoming automatic fax transmissions from machines that generate a sending fax tone,

with only occasional incoming telephone voice calls on that line.

—Other extensions on the same line are generally not used to answer incoming calls.

—For further details see page 31.

3. ANS/FAX Mode

Recommended Usage

• ALL users who wish to receive fax and voice messages when they are away from the home/office.

• Users who wish to screen all incoming calls when they are in the home/office.

—For further details see page 29.

4. FAX Mode

Recommended Usage

•ALL users who wish to use their machine as a dedicated fax machine only and who never expect to receive telephone voice calls on that telephone number.

—For further details see page 33.

Note:

• Regardless of which receive setting is used, the machine can still be used to make outgoing voice and fax calls.

Basic Instructions

Making and Answering Voice Caiis

Making voice caiis

__________________

O Press SP-PHONE or lift the handset, then

listen for the dial tone.

@ Dial a phone number. o When the other party answers, speak through

the microphone from a distance of approximately 50 cm (20 inches) or handset.

Q When finished, press SP-PHONE again or

place the handset on the cradle.

Heipfui hints:

•Adjust the volume to a suitable level. See page 12.

• If you wish to switch to the handset from the speakerphone, lift the handset. To switch to the

speakerphone, press the SP-PHONE button.

• For helpful hints for the speakerphone operation,

see page 24.

Making voice calls using automatic dialing

You can dial a phone number automatically using one-touch dialing and speed dialing. Before using automatic dialing, make sure that the desired telephone numbers have been stored in memory.

For storing phone numbers, see pages 19 and 20.

0 Press SP-PHONE or lift the handset.

0-a Using one-touch dialing:

■ When using the upper stations 1 to 5:

Press the desired direct call station key.

■ When using the lower stations 6 to 10: Press LOWER, then press the desired direct call station key.

0-b Using speed dialing:

Press DIRECTORY, then press # and the

desired 2-digit number (00-21).

Heipfui hint:

• You can aiso use the eiectronic telephone directory to make a voice call (see page 21).

Basic Instructions

Redialing the last dialed number

tf the tine is busy or you wish to redial the last dialed number, use the RED1AL7PAUSE button.

Press SP-PHONE or lift the handset, then press REDIAL/PAUSE.

RED1AL7PAUSE

CZ)S

Note:

• If the line Is busy when using the speakerphone, the unit will automatically redial the number up to 2 times.

Voice muting

The MUTE button will mute your voice during a telephone conversation. Using this feature, you can hear the voice of the other party, but the other party cannot hear your voice.

Press MUTE and confirm the MUTE indicator light is on. To resume the conversation, press MUTE again.

Answering voice calls

When the unit rings, lift the handset or press SP-PHONE to answer the call. When you have finished, replace the handset on the cradle or press SP-PHONE.

Note:

• For helpful hints for the speakerphone operation, see below.

Helpful hints for the speakerphone operation

• Use the speakerphone in a quiet room for best performance.

• If the other parly has difficulty hearing you, decrease the volume using the VOLUME buttons (see page 12).

• If you and the other party speak at the same time, parts of your conversation will be lost. To avoid this,

speak alternately.

Basic Instructions

Before Transmission

Acceptable documents

The unit can transmit documents that meet the following conditions. —Document width should be from 128 to 216 mm {5 to

—Maximum document length should not exceed 600 mm {23^"). —Effective scanning width can be up to 208 mm (8Vi6"). —Number of pages that can be set in the document feeder tray must not exceed 15 sheets.

—Document weight;

Single sheet: 45 to 90 g/m^ (12 to 24 lb.) Multiple sheets: 60 to 75 g/m^ (16 to 20 lb.)

Minimum document size

Note:

• Do not feed the following types of documents. Make a copy of these documents with a copier machine and feed the copy into the unit.

—Paper with a chemically treated surface such as carbon paper or carbonless duplicating paper —Electrostatically charged paper

—Heavily curled, creased or torn paper —Paper with a coated surface

—Small-sized paper such as a slip or voucher — Thin paper less than 45 g/nf (12 lb.) — Thick paper over 90 g/rrf (24 lb.)

—Paper with faint contrast between the printing and the background —Paper with printing on the reverse side that can be seen through the front (e.g. newspaper)

Maximum document size

(81/^")

Effective scanning width

+ 57 hidden pages

Panasonic KX-F2710NZ User Manual

WARNING

General

Facsimile

Digital Answering System:

Integrated telephone system

Table of Contents

Location of Controls

Dial keypad

Installing Your Unit

Adjusting Volumes

To increase the volume level,

To decrease the volume level,

Recording Greeting Messages

Suggested messages

■ For the 4AfS/FAXmode:

Press GREETING SELECT.

0 Press START/SET.

Setting the Date, Time, Logo and iD

Direct call station 2 (INSERT):

Direct call station 4 (SPACE):

Direct call station 5 (DELETE):

Sample of transmission report:

Storing Phone Numbers for Automatic Dialing

Using the SECRET (direct call station 3) button:

Electronic Telephone Directory

o Press START/SET.

Selecting the Receive Mode

1. TEL Mode

2. TEUFAXMode

3. ANS/FAX Mode

4. FAX Mode

Making and Answering Voice Caiis

0-a Using one-touch dialing:

0-b Using speed dialing:

Before Transmission

Minimum document size

Maximum document size