Panasonic KX-F115 User Manual

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TELEPHONE-ANSWERING

SYSTEM WITH FACSIMILE

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KX-F115

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y/ Pleas0 r«ad befwe use X / /

Thank you for purchasing the Panasonic Telephone-Answering System with Facsimile.

Before reading these Instructions, read the INSTALLATION MANUAL. Then install the unit and make the Initial settings.

Features

•Answering Machine with Telephone and Facsimile

allows you to communicate with both voice and facsimile utilizing only one telephone line.

•Tone/Pulse Settings

allows tone or pulse dialing.

•Automatic Dialing and Speed Dialing

up to 20 stations {for automatic dialing) and

10 stations (for speed dialing) with each station

capable of holding 30 digits. Each station can hold several telephone numbers for Cal! Hunting.

•Automatic Call Hunting

lets you store more than one telephone number in a station (up to 30 digits), so they can be dialed consecutively, up to 15 times if a busy signal is detected.

•Redial Memory Transfer

to store the Redial number into the memory of the Automatic and Speed dialers.

•One Touch Message Playback

automatically rewinds, plays messages, stops at last message and resets itself at the touch of a button.

•Tone Remote Control System

for Playback, Reset, Skip Forward, Back Space, OGM Recording, Marker Message, Remote Turn on. Memory Playback, OGM Skip and SP-Phone Turn on.

•Selectable Remote Code

to help protect from unauthorized message retrieval by remote.

•Message Memo Recording

to leave a personal message on the tape for later reference.

•Call Screening

to listen to your caller before picking up the receiver.

•Compatible with CCITT G2 and G3

•Automatic Receiving

allows you to receive a document without assisting.

•Automatic Fall Back Modem Speed

(9600/7200/4800/2400 bps)

•Copy Function

allows you to make a copy of a document.

The following may cause a fax communication to be aborted, or to have distorted characters.

1 If your telephone line Is equipped with a call waiting service and a second call Is received.

2 If a telephone which Is connected In parallel. Is picked up.

•Accessorles-

Telephone Line Cord.........

Incoming Message Tape .

Handset Cord.....................

Handset Recording Paper Quick Reference Card

..............................

................

(for answering machine)

Carrier Sheet Leaflet (FAX CORRESPONDENCE) Quick Reference Sheet

(for telephone and facsimile)

AA size batteries....................................................4

Packed battery ......................................................1

Name Card (for automatic dialer) ....................... 1

Name Card (for speed dialer) ...............................1

-1 -

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Contents

Initial Preparation ..................................................... 3

Location of Controls.................................................. 4

Foreword.................................................................... 5

( TELEPHONE )

Basic Operation

Manual Dialing and Receiving.............................. 6

Making a Call Receiving a Call Redialing

Automatic Dialing and Speed

Dialing

...............................................................

Programming

Dialing

Hands-free Operation

To Use the Handset To Use Hands-free Operation Helpful Hints for Hands-free Operation

...........................................

Hold....................................................................... 9

To Place a Call on Hold To Release Hold

After Returning to Your Office

How to Listen to the Messages How to Save the Previously Recorded Messages

How to Use Manual Quick Erase

...........................

........................

Detailed Operation

How to Operate from a Remote

Phone

...............................................................

How to Set the Remote Code How to Set to the Automatic Answer Mode from

a Remote Phone How to Play Back Messages Back Space and Skip Forward Memory Playback

Remote Reset of Tape Recording a Marker Message How to Change the Outgoing Message How to Turn on the Speakerphone {Answer-

Back) OGM Skip

Message Memo How to Record a 2-Way

Conversation.................................................. 21

.................................................

Detailed Operation

Mute Operation Storing the Last Dialed Number

(Redial Memory Transfer)

Outside Line or Computer Accessed

Line (Pause Usage) ......................................... 10

Automatic Call Hunting...................................... 11

Using One Memory Station Using Several Memory Stations

Flash Function .................................................... 12

.................. ................................

.............................

( ANSWERING MACHINE )

Basic Operation

How to Record an Outgoing Message

(OGM)

....................................................

Recording and Confirmation Re-recording

OGM Play Back

( FACSIMILE )

Basic Operation

Transmitting a Document

Recording OGM

Transmissible Document Transmitting To Stop Transmission

How to Transmit a Document to Your Unit from

a Remote Location_

Receiving a Document......................................... 25

Detailed Operation

Information on Originals Monitoring a Call Making Copy

Copying Copy Pause

Voice Contact

Initiating Contact during Transmission

Initiating Contact during Reception

Receiving a Request for Contact

Selectors for Facsimile

......................................................

..................................

.....................................

...............................................

........................................

Prior to Leaving...............................................

Preparation before Leaving Automatic Answering and Recording While an Incoming Message is being Recorded

-2 -

Troubleshooting Guide

...........................................

Initial Preparation

0 DIALING MODE

Selector:

Set to “TONE”.

If tone dialing is not available on your telephone line, set to “PULSE".

(2) RINGER VOLUME

Selector;

Set to “HIGH”..

LOW: The ringer sound will

be low.

OFF: The unit will not ring.

MEMORY Switch:

Set to “SET”.

0AUX. LEADS Switch:

Set to "OUT”.

For further details, see page 9 in INSTALLATION MANUAL

OIAUNO MODE

TONE PULSE

CPC Switch:

Set to “A”.

For further details, see page 9 in INSTALLATION MANUAL

©Set the POWER

Switch on.

0 RESOLUTION

Seiector:

Set to “NORMAL”.

If the letters and/or drawing

in an original document are

small or intricate, set to

“FINE”.

Replace all of the AA size batteries every year and the packed battery every five years,

® FAX-ATAS Selector:

Setto“ATAS/FAX”.

For further details, see pages 5,14 and 25.

(D AUTO ANSWER

Button:

Push the button to cancel the Automatic Answer mode.

•The AUTO ANSWER indicator will go out.

H[H3h

PAX*•*ATA8

ATAS/PAX

AUTO ANSWCR

□

or misoperation may occur. Do not use nickel-cadmium or alkaline cylindrical batteries. If a power failure occurs, the unit can be used as a normal telephone.

- 3 -

Location of Controls

For your convenience, keep this page open when you read the following instructions.

INCOMING MESSAGE Tape

REWIND Button FAST FORWARDING Button

MEMO/2 WAY Button MEMORY Switch

NUMBER Card

Write your\

(

telephone 1

number. /

SPEAKER VOLUME Control

MICROPHONE NAME Card (for Speed Dialer)'

Write telephone and FAX numbers. \

(

Quick reference for storing phone numbers |

are printed on this card. I

------------------

ERASE Button OGM Button and Indicator

DISCHARGE Slot

(Originals exit at this location.)

MEMORY STATION Buttons and NAME Card

(Write telephone and FAX numbers.)

RESOLUTION Selector

FAX-ATAS Selector

RIGHT DOCUMENT Guide

LATCH Button

DOCUMENT Holder (INSERT)

There is a spare name card on page 7. /

AUTOANSWER Button and Indicator

CALLS Indicator

PLAYBACK/ PAUSE Button

IN USE Indicator

DIALING Buttons

FLASH Button

REDIAL Button

SPEAKERPHONE/

TALK (SP-PHONE)

Button and Indicator

S ® S

J3© ®

PAPER OUT Indicator

ALARM Indicator

COPY Button

FAX Button and Indicator

■POWER Indicator

■LOWER STATION Button and Indicator

HOLD/MEMORY/MUTE Indicator MUTE Button

HOLD Button MEMORY/AUTO Button

PAUSE Button

- 4

Foreword

This unit functions as an Answering Machine, Telephone and a Facsimile utilizing one telephone line. While the unit Is set to the Automatic Answer mode and the FAX-ATAS selector Is set to the "ATAS/FAX"

position, the unit can automatically receive a transmitted document and/or record a voice-message.

To automatlcalty answer a call white in the ATAS/FAX, FAX orATAS mode, push the AUTO ANSWER

button on. The AUTO ANSWER Indicator will light.

•The unit requires a recording of an outgoing message beforehand to function in the Automatic Answer mode.

•The following functions will operate regardless of the selection of the Automatic Answer mode and the position of the FAX-ATAS selector. Making a call, transmitting a document, making a copy, recording an outgoing message, playing back recorded message etc.

•The unit is equipped with a three position FAX-ATAS selector—ATAS/FAX, ATAS and FAX.

------------------

■ ATAS/FAX Position

When a call is received, the KX-F115 wilt answer and begin playing your recorded outgoing message.

FAX-ATAS Selector

-----------------------

Example of OGM

‘T/i/s is the Panasonic Company. To send

a FAX, push t/ie[£]button. To leave a message, speak after the beep."

If the caller’s voice is not heard within 5 seconds of the end of the OGM, the unit will automatically switch to the FAX mode to receive a transmitted document.

If a voice is detected (VOX), the unit will function as an answering machine.

While recording a caller’s message, you may speak with him/her by lifting the handset or pushing the SP-PHONE button and speaking.

■ ATAS Position

When a call is received, the unit will function as an answering machine only.

Note: The caller can change the unit to the FAX

mode by pushing the{^button.

FAX Position

When a call is received, the unit will function as a facsimile (FAX) machine only.

No OGM will be played and no messages can

be left on the answering machine. Remote

operation (from another phone) is also

impossible.

_____________________________________________

^ ATAS (Automatic Telephone Answering System)

-5-

Manual Dialing and Receiving

Basic Operation

Making a Call

Using the Handset

1 Lift the handset

2 ^ the phone number and speak.

Push

3 When you have finished your

conversation, hang up the

Hands-free Operation

, SP*PHONE

2 ^ the phone number and speak.

CD .

Push

•The SP-PHONE indicator will tight.

Push

Redialing

Push

redial.

If the line is

When using the handset:

Depressing the REDIAL button causes the last number to be redialed once.

When using the speakerphone: (Autontatic Redialing)

The unit will automatically redial the last number dialed up to 15 times within a 10-minute period.

The SP-PHONE indicator will blink slowly.

•To cancel the automatic redialing, push the FLASH button.

busy, ^

I”

3 When you have finished your

Push

SP-PHONE

(—I •

conversation,^ CDD again.

Receiving a Caii

1 Lift the or

2 Start speaking.

'Helpful Hint

If it is difficult to hear the other party’s voice when using the speakerphone, raise the sound level using the SPEAKER VOLUME control.

. Lower the sound level if the other party has difficulty hearing you.

VOLUME

MAX

ffl

- 6 -

Basic Operation

The KX-F115 is equipped with a ten button automatic dialer. Each button has an upper and lower memory station, and each memory station can store a 30-digit (max.) telephone number.

Automatic Dialing and

Speed Dialing

Ili

Q. LU

The KX-F115 also allows keys to [9] on the dial pad to be used as Speed Dial keys. Each of these keys is capable of storing a 30-digit telephone number.

Therefore, you can store 20 telephone/fax numbers, each with a maximum of 30 digits into the auto dialer, and an additional ten numbers into the speed dialer.

Programming

•Be sure that the batteries are installed, that the SP-PHONE button is off and that the handset is on the cradle.

•Set the MEMORY switch to “PROGRAM”. The MEMORY indicator will light.

Q Storage for Automatic Dialing ^ Storage for Speed Dialing ^

FAX numbers should be stored in the lower stations, since the lower stations are automatically selected when a document is placed in the DOCUMENT

holder.

Example:

Storing FAX number 123-4567 into a lower memory

station

1 ^

Push

•The LOWER STATION indicator will light.

•When storing telephone number into the upper station, do not push the LOWER STATION

button.

ABC

2^ai

Push ^

FAX phone no.

/ Particular V Memory Station)

MEMORY

AUTO

Example (When connected to a PBX): Storing central office line access number 9 and phone number 234-5678 into memory station 0

1 S

Push

/ Station no. \

Use Dialing

I button.

2 ^

fwxvl

Push

Line

access no.

MEMORY

-------------^-------------

Phone no.

►See page 10 tor use of the PAUSE button.

AUTO

spare Name Card

1 Detach this Name Card.

2 Write down the stored phone

numbers.

3 Paste the Name Card on the sliding

sheet. (See page 4.)

□

NAME CARD FOR SPEED DIALER

1 6

3 4 5

■Helpful Hints-

•You may store telephone numbers into both upper and lower memory stations. You may also store FAX number similarly.

•While programming numbers into your auto and speed dialers, you can answer incoming calls by simply lifting the handset or pushing the SP-PHONE button. The programming mode will be cancelled, so you will have to reprogram the last station.

•Use “9" only when connected to a PBX.

-7 -

Basic Operation

To Correct an Error while'

Programming

CLEAR.

i I

-------------

^ I

------

Push

MEMORY indicator lights.

•The new entry will be cleared and the previous storage will remain untouched.

•After pushing the CLEAR button, re-program the

correct number.

1 tVlEMOBY

D instead of until the

To Exit the Programming Mode ^

After programming all of the numbers, return the MEMORY switch to “SET”.

To Change a Stored Number } ^ ^

Repeat “Storage for Automatic Dialing” or “Storage for Speed Dialing” on page 7.

•When you push the SP-PHONE button, the SPPHONE indicator will light.

2 S

Push

/ Particular

To Confirm a Stored Number ^

Repeat the programming procedure using the same memory station and telephone number.

When the MEMORY button is pushed, a beep will be heard and the MEMORY indicator will flash.

\Memory Station

Example: Speed dialing the phone number stored in

Dialing

Automatic Dialing

SP-RHONE

1 I

)

speed Dialing

memory station [o]

MEMORY

SET PROGRAM

I®I4

•twice

•once

The entry is the same as was previously programmed.

The entry is different from the one that was previously programmed.

Repeat the programming procedure.

( To Erase after Programming ^

Example:

To erase the number from the upper station

MEMORY

AUTO

Push

/Particular \Memory Station

Example:

To erase the number from the memory station [o]

Push

/Use Dialing\ \button. /

ion^

MEMORY

AUTO

1 Lift the !^org>

MEMORY

AUTO

2 ^

When you dial by using a lower memory station, you must first depress the LOWER STATION button, which will cause the LOWER STATION indicator to light.

-----

/Useas memory \ station.

“ O ,

■Helpful Hint-

SP'PHONE

I I

Push

OPER

_ 0 -

Basic Operation

Hands

LU Z

Q. UJ

-I

free Operation

You may choose to use the handset or the

speakerphone.

To Use the Handset

1 Lift the

•The SP-PHONE indicator will go out.

2 Start speaking.

To Use Hands-free

Operation

--------V

_______

Hold

To Place a Call on Hold

While having a conversation, 3 □ .

•Both you and the other party will hear a beep tone every 4.5 seconds. (Using the handset)

•The HOLD indicator will flash.

•You may hang up the handset without disconnecting the call.

If you place the handset on the cradle, the beep

tones will not be heard.

To Release Hold

If the handset is off the cradle:

^ a and start speaking.

Puih

Push

1 ^ and start speaking.

Push

•The SP-PHONE indicatorwill light.

2 Hang up the

■ If you hang up the handset before pushing the SP-PHONE button, the speakerphone will turn off.

Helpful Hints for Hands-free

Operation

When the other party finds It difficult to hear your voice:

Lower the sound level using the SPEAKER VOLUME control or speak louder.

If the handset Is on the cradle

1 Lift the ^ or ^ "S'.

Puth

2 Start Speaking.

Absorbing echoes:

Use in a room which has curtains or carpeting.

To avoid lost or broken conversations:

If some parts of the conversation are lost or broken, speak alternately.

-9-

Outside

Detailed Operation

Mute Operation

Use this feature when you do not want your

voice to be heard by the other party.

1 ^

Push

•The MUTE indicator will light.

2 To resume the conversation,

^ S again.

Push

Storing the Last

Dialed Number

(Redial Memory Transfer)

Line or Computer

Accessed Line

(Pause Usage)

The PAUSE button function in a dial operation is

helpful when accessing an outside line or

Computer-Accessed long distance services.

One pause Is required when waiting for an outside dial tone.

Example (PBX):

9HPAUSEH123.......................456

Line access

When dialing an access number manually, we

recommend that you use a Pause as shown in the

above example.

Some PBX's require this Pause during an automatic redial.

Two pauses are required when waiting for a computer tone.

m m

"Ü

It is possible to store the last manually dialed number, into an auto/speed dialer memory station.

Be sure that the handset is on the cradle and that the SP-PHONE button is off.

Example; To store the last dialed number into the

upper station.

1 Set to “PROGRAM

2 ^ Q 4

/Particular \ \Memory Station/

Example (For MCI, SPRINT, METRO and other

systems):

Local access telephone number of the alternate long distance service company 121-5434, Authorization no. 5634578, Long distance no. 901-210-9812

1215434 PAUSE

-tone or pulse ■

5634578 9012109812

-tone only-

>The above numbers are used as examples only.

-Helpful Hints

•Pushing the PAUSE button once counts as

1 digit.

•Switching of the DIALING MODE selector is also counted as 1 digit.

PAUSE

3 Return to “SET”.

/■------------------

MEMORY

SET PROGRAM

fl^

___________________

____

-10-

+ 23 hidden pages