Panasonic KX-F1110NZ User Manual

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Page 1

Panasonic

Multi-Function Plain Paper FAX

Model No.

KX-F1110NZ

TO GET STARTED EASILY,

PLEASE READ

THIS SECTION FIRST.<

OPERATING INSTRUCTIONS

Please read these Operating Instructions before using the unit and save for future reference.

Page 2

Quick Start

Table of Contents

Before you start

•Included accessories

•Accessory order information ......................................................................... 6

•Overview ........................................................................................................ 7

Installation

• Installing the diverter .................................................................................... 8

• Installing the paper ........................................................................................ 8

•Connecting the telephone line and the power outlet

• Location of controls ...................................................................................

• Help function ............................................................................................... 12

Initial preparation

•Setting the date and time.............................................................................. 13

•Setting your logo .......................................................................................... 14

•Setting your facsimile telephone number ..................................................... 15

Basic operations

•Making voice calls........................................................................................ 16

•Answering voice calls

•Making a copy .............................................................................................. 18

•Transmitting documents

• Receiving documents {receive mode, etc.)

•Operating the answering device.................................................................. 26

.....................................................................................

..................................

....

............................................................................... 17

.............................................................................

...............................................

10 11

20 22

Special receiving modes

FAX mode (receiving fax documents only)

TEUFAX mode (automatic voice and fax recognition)

Automatic dialing

Storing telephone numbers for automatic dialing.............................................. 33

Making voice calls using automatic dialing

Transmitting documents using automatic dialing

Electronic telephone directory (selecting a station name in the directory)

Telephone

Voice contact (talking to the caller during or after fax reception

or transmission)............................................................................................. 36

RECALL and REDIAL7PAUSE buttons............................................................ 37

Special sending features

Polling (retrieving fax documents) .................................................................... 38

Delayed transmission (sending a fax at a later time)

Transmitting documents from memory

Transmitting documents to multistations .......................................................... 41

Reserving transmission during fax reception

Printing a cover page ....................................................................................... 43

Special receiving features

Remote fax receiving (using an extension telephone to receive

a fax message).............................................................................................. 44

Junk mail prohibitor (preventing the reception of unwanted fax documents) ., 45

Receiving with a distinctive ring service (FaxAbility) ........................................ 46

Answering device

Recording your own greeting messages Transferring incoming call messages Operating the answering device from a remote telephone

Enhanced copy features

Making an extension copy

Making a reduction copy................................................................................... 57

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34 34 35

47 49

Page 3

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example: near a bath tub, wash bowl, kitchen sink, etc.

5. Place this unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power

supplied to your home, consult your dealer or

local power company.

8. For safety purposes this product is equipped

with a three prong grounded plug. If you do

not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this

unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not

disassemble this unit. Take the unit to an authorized service center when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorized service center when the following conditions occur: A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit.

C. If the unit has been exposed to rain or

water.

D. If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may

require extensive work by an authorized

service center.

E. If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when

in the vicinity of the leak.

SAVE THESE

INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING:

To prevent the risk of fire or electrical shock, do

not expose this product to rain or any type of moisture.

OTHER INFORMATION

• Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

•The unit should be kept free from dust, high temperature and vibration.

•The unit should not be exposed to direct sunlight.

•Do not place heavy objects on top of this unit.

• Do not touch the plug with wet hands.

Page 4

Before you start

Included accessories

Power cord

Diverter

• If any items are missing or damaged, contact your dealer. ►Save the original carton and packing materials for future shipping and transporting of the unit.

...........

.................

1 pc.

Telephone line cord

......................

Paper tray

............

1 pc.

Handset

Film cartridge (with starter film)

—The film cartridge is

...............

pre-installed.

1 pc. Handset cord

___

1 pc.

Panasonic Multi-Function Center Software (Floppy disks)

...........................

To use this unit with your PC

A RS232C cable is required to connect to a personal computer, see page 78.

Please purchase at any computer supply store.

___

1 pc.

3 pcs.

Accessory order information

The starter film is only 20 meters (65') long. We recommend buying regular film [100 m (328 )] for extra stock.

.....

KX-FA135A

KX-FA136A

Description

Film cartridge

Replacement film

[216 mmx 100 m (SVa'^x 328') roll]

[216 mm X 100 m (OVa" x 328 ) rolls]

Specitications

1 cartridge and 1 film

2 films

Note:

The film is not reusable. Do not rewind and use the film again.

"" ' 'T'- -

The film has been already installed in the cartridge.

Film only. Use with your

original cartridge.

......... . ■ .. < •

d^mem

Page 5

Summary of user programmable features......................................................... 58

Setting the ANS/FAX mode ring count

Setting the FAX mode ring count ................................................................. 60

Setting the TEL7FAX mode ring count ........................................................ 61

Setting the silent fax recognition ring count.................................................. 62

Changing the caller’s recording time............................................................. 62

Changing the logo print position ................................................................... 63

Sending documents overseas ....................................................................... 64

Film/Paper save reception ............................................................................. 65

Receiving oversized documents .................................................................... 66

Changing the display contrast ....................................................................... 67

Setting the message alert ............................................................................. 67

Setting the recording time alert

Setting the memory reception alert

Setting the friendly reception ........................................................................ 69

Setting the fax voice guidance

Changing the recording time for the ANS/FAX greeting message

Setting the ICM monitor ................................................................................ 70

Signaling your pager that you have received a fax document

Setting the film detection................................................................................ 72

Resetting the advanced features ................................................................... 73

ECM communication

Printing reports and lists .................................................................................... 74

.....................................................................................

.....................................................................

.........................................................

....................................................................

..............................................................

..............

......................

68 68

69 70

Features............................................................................................................ 78

Preparation........................................................................................................ 78

Connecting to a computer

Installing the Multi-Function Center software ................................................ 79

Included applications ..................................................................................... 79

Printing/faxing from a Windows application

Receiving faxes on your PC ............................................................................. 84

Faxing a document on the facsimile unit ........................................................... 87

Making an Address Book.................................................................................. 88

Scanning and saving documents ....................................................................... 89

Receiving faxes directly to your fax machine ...................

Getting help for further information................................................................... 91

Error messages on the display .......................................................................... 93

Before requesting help...................................................................................... 95

If a power failure occurs.................................................................................... 97

Error codes on your PC when using Multi-Function Center software

Clearing a recording paper jam ...................................................................... 100

Clearing a document jam ................................................................................. 102

Adjusting the feeder pressure ........................................................................ 102

Checking the remaining film ........................................................................... 103

Replacing the film or film cartridge ................................................................. 103

Cleaning the inside of the unit ........................................................................ 105

.............................................................................

.....................................................

................................

Troubleshooting

..............

Routine care

Specifications ................................................................................................... 106

One-touch dialing list........................................................................................ 107

Speed dialing list............................................................................................... 108

Index................................................................................................................. 109

Page 6

Installation

Installing the diverter

Insert the diverter into the slots on the main unit until it clicks into place.

,o '«P

Installing the paper

The recording paper size that can be loaded is A4. The paper tray can hold up to 150 sheets of 75 g/m^ {20 lb.) paper. Use 60 to 90 g/m^ (16 to 24 lb.) paper.

Open the paper tray.

Insert the two fins on the paper tray into the slots

on the back of the unit.

Pull the recording paper set lever forward.

Page 7

Overview

Document entrance

Paper tray

Document guide(s)

Speaker

Recording paper exit

Paper stacker

Diverter

Recording paper

entrance

Document feeder

tray

Recording paper set lever

Front cover open

lever

Serial interface connector (Used to connect to your PC with a

RS232C cable. For system requirements, see page 78.)

Microphone

{Used to talk to the other party when using the speakerphone. Also used to record greeting messages.)

Document exit

-4* O

(0 fi)

^3.

Page 8

Connecting the telephone line and the power

*ip

(A C

outlet — - .

Power outlet (220-240 V, 50/60 Hz)

Single telephone line

Telephone line cord

Note:

♦When you operate this product, the power outlet should be near the product and easily accessible.

• If the following message is displayed when the unit is plugged in, the recording paper set lever is released.

.............

Handset

Handset cord

Display: Move the lever back (see step 5 on page 9).

CHECK LEVER

Page 9

Fan the stack of paper to avoid a paper jam and insert the paper into the paper tray.

•The height of the stack of the paper should not exceed the upper limit on the paper tray, or it may cause a paper jam.

•The paper should not be over the tab.

• If the paper is not inserted correctly, readjust the paper or a paper jam may occur.

stack of paper

Paper tray

Correct

Incorrect

Move the recording paper set lever back.

Pull out the paper stacker completely from the

bottom of the unit.

• Do not place the unit in areas where the paper tray may be obstructed by walls, etc.

Note:

•Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause a paper jam.

•Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or wrinkled or paper with a cotton and/or fiber content that is over 20%.

•Avoid used paper for double-sided printing.

• Do not use paper printed from this unit for double-sided printing with other copiers or printers, or a paper jam may occur.

3 (0

» S'

Adding paper to the paper tray

Pull the recording paper set lever forward.

•The unit will beep and the following message is displayed.

Display:

Remove the paper from the paper tray. Add more paper to the removed paper.

3. Fan the entire stack of paper and insert it into the

4. paper tray. Move the recording paper set lever back.

CHECK LEVER

Page 10

Location of controls (cont.)

Answering control buttons

Used to select a greeting message (p. 47, 48).

'ip

4-»

Used to record a

J. - I* ' yiccmiy II - *ij|n Used

_ ■ — ^

Used to play back all messages (p. 26, 27).

Used to repeat recorded messages {p. 27).

greeting message (p. 47).

piayback (p. 27).

Used to skip a recorded message (p. 27).

for siow

Used to check greeting messages (p. 48).

Used for quick piayback {p. 27).

Help function

For assistance, press (HELP). The unit will print a quick reference.

Used to record a memo message (p. 28). Also used to record a telephone conversation (p. 28).

Page 11

Location of controls

Control panel

Dial keypad

Used to initiate/exit programming.

Used for speed dialing (p. 34, 35).

ffIfIlllii

Used to erase recorded messages (p. 26, 48).

Used to print a quick reference (see “HELP function” on the next page).

iCDCDCD

(±)(DCD

I PQRS TUV W>iYZ

I® CD®

----------------

Used to listen to new recorded messages (p. 26, 27).

Used for one-touch dialing. Also used as character and command keys (p. 14, 33, 34).

Checks the amount of remaining film (p. 103).

Used to select a resolution (p. 18).

Used for multistation

transmission (p. 41,42).

■V

10 ^

14 ^

® n

16 ^

^ Pi

16 l;

® Pi

17 U

16 ^

h- ‘

Used for the speakerphone operation (p. 16).

Redials the last number dialed.

Also inserts a pause during dialing (p. 37).

Used for special telephone services (p. 37).

m--'

Used to stop an operation or programming.

Used for voice muting (p. 16).

Used to initiate fax transmission/reception and copying. Also used to store a parameter during programming.

Used to select a lower station (p. 33, 34).

Used to turn on/off the auto receive mode (p. 22, 24).

Adjusts ringer/handset/speaker volumes. Also used as a cursor key or a selection key (p. 13, 16. 17).

Page 12

Setting your logo

The logo can be a company, division or personal name in an abbreviated form.

£ a

Press [MENU].

Display:

Press then [^.

Press [START/COPY/SET].

Enter your logo up to 30 characters using the dial keypad and direct call station keys.

For example, when entering “Bill” as your logo:

1. Press [Tl twice.

2. Press [5 six times.

3. Press U] six times.

4. Press ((VOLUME]) to move the cursor and press six times.

Note:

• If you use the same number key continuously to enter the next character, press ® ((VOLUME)) to move the cursor.

Press START/COPY/SET .

Press (MENUI

SYSTEM SET UP

YOUR LOGO

LOGO=

LOGO=B

LOGO=:Bi

LOGO=Bil

LOGO=Bill

Dial keypad

OCDCX)i CDCE)®jfc CDCEiCDl CD®®!

1. ' ■ -

Character table

t I -1

CD CD CD

I ^

É>y

CD CD

■I I I f <

* * i №

CD CD CD

T »

i Ï * 1 i «

I 4 t

4 I i i I- ^

■Ï i I

Direct call station keys

A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k I 5

M N O m n 0 6 PQRSpqrs?

T U V t u V 8

WXYZwxyz9 0 ()<>!"#$%& ¥

? I @ ^ ’

INSERT key (Used to insert one

character or one space.)

SECRET key (Used for automatic

dialing on page 33.)

To correct a mistake while

programming

Use (3)/(B ([VOLUME]) to move the cursor to the incorrect character, then make the correction, or Press [ STOP ] to delete the character to the left of the cursor.

I *

f 4 *

■i- i <

SPACE key (Used to replace one

character with a space.)

DELETE key (Used to delete one

character.)

HYPHEN key (Used to insert a hyphen.)

◄ key (Used to move the cursor to

the left.)

► key (Used to move the cursor to

the right.)

Page 13

Initial preparation

Before using your unit, program the correct date and time, your iogo and your facsimile telephone number.

This information will be printed on the top of each page transmitted from your unit.

Your logo

FROM ; Panasonic Pax system

Your facsimile telephone number Date and time

Fax Correspondence

Setting the date and time

Press MENU .

Display:

Press then [T].

Press [START/COPY/SETl.

SYSTEM SET UP

SET DATE & TIME

Enter the correct month/day/year by selecting

each 2 digits.

PHONE NO ; 1234567

y Press (START/COPY/SET].

g Press [MENU].

Feb. 26 1997 04:02PM PI

■o CD

Û)

Exampie: Aug. 10 1997

Press [Oo] [HI].

M:08/D:10/Y:97

>lf you make a mistake, press

([VOLUME]) to move the cursor to the incorrect number, then make corrections.

Press [START/COPY/SET].

Enter the correct hour/minute by selecting

each 2 digits.

Press @ to select AM or PM. Example: 3:00PM

Press [^[3 E®, then press until PM is displayed.

TIME:

• If you make a mistake, press (5y(B ([VOLUME]) to move the cursor to the incorrect number, then make corrections.

03 ; 00PM

Note:

• If you press [STOP] while programming, the display will return to the previous one.

•The accuracy of the clock will be approximately ±60 seconds a month.

Page 14

Basic operations

Making voice calls

Press (DIGITAL SP-PHONEl or lift the handset.

Dial the telephone number.______________

• If you misdial, press (DIGITAL SP-PHONEl or

hang up and dial again.

When the other party answers, speak into the

microphone or handset. When finished, press (DIGITAL SP-PHONE] or

hang up the handset.

'ip

o ^ Voice muting

(A CO

Using this feature, the other party cannot hear you but you can hear them.

1. Press [ MUTE) during a telephone conversation,

2. To resume the conversation, press (MUTE).

Display:

Dial keypad

Handset i

[DIGITAL SP-PHONE] Microphone

Handset voiume

Press (VOLUME] (l5X3) while using the handset.

•3 levels (high/middle/low) are available.

<MUTE>

Speaker volume

Press [VOLUME] (®/®) while using the speakerphone.

•8 levels (high to low) are available.

Hints for speakerphone operation:

•Use the speakerphone in a quiet room.

• If you have difficulty hearing the other party, adjust the volume using (VOLUME].

•If you and the other party speak at the same time, parts of your conversation will be cut off.

•To switch to the handset, lift the handset. To switch back to the speakerphone, press

[DIGITAL SP-PHONE].

Page 15

Setting your facsimile telephone number

^ Press [MENU],

Display:

2 Press then [^.

Press iSTART/COPY/SET).

Enter your facsimile telephone number up to

20 digits.

•The @ button inserts a space and the button a

•To correct a mistake:

Use 3XB f[ volume)) to move the cursor to

the incorrect character, then make the correction,

or Press [ STOP ] to delete the character to the left of the cursor.

Example for New Zealand:

+64 9 1234567 Press [gSEHEBEIIlSEgSH.

SYSTEM SET UP

YOUR TEL NO.

NO. =

■o "1

a> a>

Press tSTART/COPY/SET).

Press [MENU].

Page 16

Making a copy

Any transmittable document can be copied.

Open the document feeder tray.

Insert the documents (up to 15 sheets) FACE

DOWN until a beep tone is heard. Adjust the document guides to the width of the

document.

Press iRESOLUTION] repeatedly to the desired

setting, if needed (see below).

g Press fSTART/COPY/SETl

•The unit will start printing.

Note:

• If a resolution is not set, FINE resolution will automatically be selected.

•You can make or receive a voice call while making a copy.

To stop copying

Press [STOP].

Selecting the resolution

You can select the desired resolution by pressing

(RESOLUTION).

For printed or

typewritten originals

with normal-sized characters.

For originals with small printing.

For originals with

minute printing.

For originals

containing

photographs, shaded drawings, etc.

Note:

• Using the fine, super fine or half tone setting will increase the transmission time.

• If the resolution setting is changed during feeding, it will be effective from the next sheet.

•The super fine resolution only works with other compatible machines.

To feed 16 or more sheets at a time

Insert the first 15 sheets of the document. Add the extra sheets (up to 15) before the last sheet is fed into the unit.

Page 17

Answering voice caiis

When the unit rings, press [DIGiTAL SP-PHON^

or lift the handset. When finished, press (DIGiTAL SP-PHONH or

hang up the handset.

Ringer volume

Press (VOLUME) ((3/l3) while the unit is idle.

•4 levels (high/middle/low/off) are available.

To turn the ringer off:

1. Press [VOLUME] (O) repeatedly.

•The following messages will be shown alternately:

Handset

(DiGITAL SP-PHONE] [VOLUME]

iSTART/COPY/S^

2. Press (START/COPY/SETl

Whiie the ringer volume is set to off:

The display will show the following message and the

unit will not ring when receiving a call:

RINGER OFF

When receiving a call, the unit will not ring, but will

show the following message:

INCOMING CALL

Page 18

Transmitting documents

'ip

ffl

open the document feeder tray.

Insert the documents FACE DOWN (up to 15 sheets) until a beep tone is heard.

Adjust the document guides to the width of the

document.

Press (RESOLUTiON] repeatedly to the desired

setting, if needed (see page 18).

Press [DiGtTAL SP-PHON^ or lift the handset.

a o

o «

Dial the telephone number.

• If you misdial, hang up and dial again.

When a fax tone is heard, press (START/COPY/SETl.

Hang up the handset if using it.

Note:

• If the other party answers your call, ask them to start receiving a fax, then press your (START/COPY/SET ].

Document

feeder tray

Dial keypad

[PiGiTAL SP-PHONE]

iSTO^

Document guides

RESOLUTiON

f START/COPY/SET]

To stop transmission

Press [STOP].

•To eject the document, press (STOP) again.

Fax voice guidance about

transmission

After transmission, one of the following messages will tell you the result.

—Transmission is complete. —Transmission has failed. —Transmission has been interrupted.

You can set this feature to OFF and the guidance will not be heard. Or you can set this feature to ERROR and the guidance will prompt you only when fax transmission fails (see page 69).

Page 19

Documents the unit can feed

Minimum size

Note:

• Remove clips, staples or other similar fastening objects.

•Check that ink, paste or correction fluid has dried.

• Do not send the following types of documents: (Use copies for fax transmission.) —Chemically treated paper, such as carbon or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface —Paper with a faint image —Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Maximum size Effective scanning area Document weight

Single sheet:

45 to 90 g/m2 (12 to 24 lb.)

Multiple sheets:

60 to 75 g/m2 (16 to 20 lb.)

4 mm

216 mm

(8V2")

Paper width

216 mm (8V2")

Page 20

Receiving documents (receive mode, etc.)

Setting the receive mode

The unit has two receive modes: The AUTO RECEiVE mode allows your unit to receive all calls automatically without your assistance.

Use this mode when you wish to use the unit solely as a facsimile machine or when you are going out. The MANUAL RECEIVE mode lets you answer calls by lifting the handset. Use this mode when you are in and wish to answer voice and fax calls.

These modes can be selected by pressing the (AUTO RECEIVE] button. AUTO RECEIVE and MANUAL RECEIVE have two different receive settings.

___________________

MANUAL RECEIVE MODE

c o

o o

AUTO RECEIVE

FAX/MSG.SYS.

The FAX/MSG.SYS.

indicator is off.

TEL mode

(pre-selected)

Allows you to answer all calls manually.

When the unit rings, you must answer all calls by picking up the handset.

•When a fax call is received, you can start fax reception by pressing ( START/COPY/SETÌ. For further details, see page 23.

•You can change to the ANS/FAX mode from a remote location. Call your unit from a touch tone telephone and wait for 15 rings. The answering system will temporarily answer the line. Then enter the remote operation ID (page 52) during the greeting message. The unit will switch to the ANS/FAX mode.

AUTO RECEIVE MODE

AUTO RECEIVE

The FAX/MSG.SYS.

indicator is on.

TEL/FAX

mode

* •

ANS/FAX

mode

(pre-selected)

FAX mode

Automatic voice and fax recognition

When a fax call is detected, the unit will automatically

answer the line and start reception.

When a voice call is detected, the unit will start to ring.

You can lift the handset to answer the call.

For further information about this mode, see pages

30 through 32. To change the number of rings before a

call is answered, see page 61.

Records voice messages and/or receives fax documents.

When a voice call is detected, the telephone answering

system will record the voice message.

When a fax call is detected, the unit will receive fax

documents (see pages 24 and 25). To change the

number of rings before a call is answered, see page 59.

Receives fax documents only.

The unit will answer all calls automatically and activate

the fax function (see page 29). To change the number of

rings before a call is answered, see page 60.

Note:

• Regardless of the mode you select, you can always place calls and send faxes.

•See page 44, “Remote fax receiving (using an extension telephone to receive a fax message)”.

Page 21

Need help?—Follow the voice guide

^ Press [MENU] until the following is displayed.

Display:

Press [HELP].

Voice guide:

To transmit, insert the document face down until you hear the beep.

Insert the documents FACE DOWN until a beep tone is heard.

Voice guide:

Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.

Press [DIGITAL SP-PHONEl.

Dial the telephone number.

XMT VOICE GUIDE

Dial keypad

(DiGiTAL SP-PHONEl

[HELP] (VOLUME]

[START/COPY/SET]

When a fax tone is heard, press [START/COPY/SET].

Voice guide:

Start transmission.

Note:

•You can lift the handset instead of pressing

(DIGITAL SP-PHONE] in step 4.

Fax voice guidance voiume

Press (VOLUME] ((3/l3) while listening to the

voice guidance.

•9 levels (high to off) are available.

Page 22

Receiving documents (receive mode, etc.) (cont.)

Receiving fax documents and/or recording incoming voice messages automatically (ANS/FAX mode)

When you turn on the AUTO RECEIVE mode (pre-selected setting is ANS/FAX), the unit will work as a facsimile machine and/or answering device.

If a fax call is detected, the unit will automatically switch to receive faxes. If a voice call is detected, the answering system will begin recording, then the caller can leave a voice message.

•You can use a pre-recorded greeting message (see the next page) or record your own greeting message (see page 47).

-----------------------------

Setup of voice message and document reception

C The total recording time (including the greeting messages) is about 18 minutes. If messages are recorded in a

,0 noisy environment, the recording time may be shortened up to 11 minutes.

To record incoming voice messages and receive fax documents, foliow the steps below:

Make sure that the AUTO RECEIVE mode is set to

ANS/FAX (see page 29). To turn on the AUTO RECEIVE mode, press

[AUTO RECEIVE] until the FAX/MSG.SYS.

indicator light goes on.

•The display shows the following message: Display:

The remaining time for recording incoming

messages will be displayed.

Example:

Note:

• Each incoming message recording time can be set to either 1 minute or unlimited. To change the setting, see page 62.

•When the remaining time is low, erase unnecessary messages from memory (see pages 26 and 54).

•While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not

required, set the ICM monitor feature to OFF (see page 70).

ANS/FAX MODE

TIME LEFT=10ml3s

The FAX/MSG.SYS. indicator is on.

Page 23

Allowing you to answer all calls manually (TEL mode)

When the unit rings, press (DIGITAL SP-PHONE]

or lift the handset to answer the call.

When: —document reception is required, —a slow beep is heard, or

—no sound is heard, press [START/COPY/SETÌ.

Hang up the handset, if using it.

Note:

•If you do not answer a call by 15 rings, the unit will temporarily activate the fax function to receive documents.

•See page 44, “Remote fax receiving (using an

extension telephone to receive a fax message)”.

Friendly reception

When you answer the call and hear a slow beep, the unit will automatically start fax reception even if you do not press (START/COPY/SET).

• If this feature is not required, set to OFF (see page 69).

When friendly reception is activated, one of the following messages will be heard.

—Please hang up the handset for reception. —Start reception.

• If the voice guidance feature is set to OFF, these messages will not be heard (see page 69).

Fax voice guidance about

reception

After reception, one of the following messages will tell you the result.

—Reception is complete. —Reception has failed. —Reception has been interrupted.

•You can set this feature to OFF. Or you can set this feature to ERROR and the guidance will

prompt you only when fax reception fails (see page 69).

•When the unit receives fax documents

automatically, the voice guidance will not be played.

Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory. While documents are in memory, the unit will: —display an error message and the following

message alternately:

Display:

—alert you with a slow beep (Receive alert).

• Follow the instructions on pages 93 and 94 to clear the problem and print the stored document.

• For memory capacity, see page 106.

FAX IN MEMORY

To stop reception

Press [STOP).

Page 24

Operating the answering device

Listening to recorded messages

When the unit receives voice messages; —the NEW MESSAGES indicator will flash, —the call counter wilt show the total number of recorded messages, and —a slow beep will sound if message alert {page 67) is set to ON.

-----------

■ To listen to new messages

Press (NEW MESSAGES].

■ To listen to all messages

open the station key panei, then press

'ip

a. o

(ALL MESSAGES].

Note:

•During playback, the display shows the recorded order of the messages.

•Adjust the speaker voiume using [VOLUME).

•The number of calls in the call counter will not reset

until you erase your message.

Voice time/day stamp:

During playback, a synthesized voice wili announce

the time and day when each message was recorded.

Erasing recorded messages

Erase unnecessary messages to prevent memory from becoming fuii.

■ To erase specific messages

Press [ERASE] while listening to the message you

want to erase.

•3 beeps will sound and following message is displayed.

To stop erasing, press [STOP] during 3 beeps.

Display:

To erase all messages

1. Press [ERASE] after listening to all of the

messages.

»To stop erasing, press [STOP )■

2. Press START/COPY/SET .

Display:

STOP=CANCEL

ERASING

ERASE COMPLETED

Page 25

Pre-recorded greeting messages

The unit has pre-recorded greeting messages. According to the situation, one of the following messages will be played to the caller.

■ When you do not record your own greeting message (page 47), the following message will be

played.

Hello! We are unable to answer right now.

To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.

When the unit detects a problem, one of the following pre-recorded greeting messages will be played.

Hello! We are unable to answer right now.

MESSAGE FULL

FAX MEMORY FULL

To send a fax, please start transmission. To leave a voice message, please try again later. Thank you.

Hello! We are unable to answer right now. To send a fax, please try again later. To leave a voice message, please speak after the beep. Thank you.

MESSAGE FULL

and

FAX MEMORY FULL

Note:

• If you erase your own greeting messages, the pre-recorded greeting messages will play automatically.

Hello! We are unable to answer right now. Please try again later.

Thank you.

Page 26

Operating the answering device (cont.)

Recording a memo message

To leave a private message for someone, you can record a voice memo. This memo can be played back later, either directly or remotely.

Open the station key panel.

-------------------------

Press [MEMO/2WAY REC].

•A long beep will sound. Speak clearly into the microphone.

When finished, press (STOP).

(MEMO/2WAY REC)

Station key panel

Microphone

Recording a telephone conversation

During the telephone conversation, open the

station key panel. Press [MEMO/2WAY RECl.

Display:

To stop recording, press (STOP) or hang up.

Note:

•All persons using this device for recording telephone conversations shall comply with New Zealand law. This requires that at least one party to the conversation is to be aware that it is being recorded. In addition, the

Principles enumerated in the Privacy Act 1993 shall be

complied with in respect to the nature of the personal

information collected, the purpose for its collection, how it is used and what is disclosed to any other party.

2WAY RECORDING

Station

key panel

Setting the answering device voiume

Press [VOLUME] {(▼X^) while listening to the recorded messages.

•9 levels {high to off) are available.

Page 27

Functions during piayback —

■ To repeat a message

Press [ REPEAT ] while listening to the message you want to repeat.

• If you press (REPEAT] within 5 seconds of the beginning of the message, the previous message will be played.

•To play back a specific message, press [REPEAT] repeatedly until you hear the message you want to repeat.

•When you want to repeat the new messages, press (NEW MESSAGES] first, open the station key

panel and press (REPEAT].

■ To skip a message

Press (SKIP) to play the next message.

•When you want to skip the new messages, press [NEW MESSAGES) first open the station key panel and press (SKIP).

■ To change the playback speed

Press [QUICK] to play messages at one and a half

times the original speed.

Press [SLOW] to play messages at a half the

original speed.

To return to the original speed:

Press [QUICK] or [SLOW] again during quick or slow playback.

To stop playback

Press [STOPI.

•To resume the new recorded messages, press

[NEW MESSAGES] within 1 minute after pressing [STOP].

•To resume all of the recorded messages, press

[ALL MESSAGES].

Page 28

TEL/FAX mode -■

(automatic voice and fax recognition)

Use this mode when you wish to receive voice caiis with rings, but do not want to hear the unit ring when faxes are received. When a caii is received, the unit wiii work as foiiows:

A caii is received.

The unit wiii automaticaily answer the iine without ringing. (At this point, a teiephone fee wiii be charged to the caiier.)

• If a TEL/FAX greeting message is recorded (see page 47), it wiii be piayed to the caiier. if extension teiephones are connected, oniy they wiii ring before the caii is answered. ^

The unit wiii now distinguish between a voice and fax caii by detecting the caiiing tone.

Fax caii

The unit wiii receive a document.

Silent ring fax recognition system

The unit will start to ring. ^

•While ringing, the unit will emit a different ring-back-tone to the calling

party.

Voice caii

Answer the call using the speakerphone or the handset.

• If you do not answer the call by a

preset number of rings, the facsimile

unit will switch to the fax.

^ Regarding the ringing pattern of extension telephones and the facsimile unit, see “Helpful hints

when using the TEL/FAX mode” on the next page.

Note:

•Some fax messages that are transmitted manually may not send a calling tone. These calls must be received manually.

Page 29

Special receiving modes

FAX mode —^

-------------------

(receiving fax documents only)

When you turn on the AUTO RECEIVE mode set to FAX, the unit works as a dedicated facsimile machine. The unit will automatically answer all calls and generate fax tones to the callers.

Changing the AUTO RECEIVE mode setting

Change the AUTO RECEIVE setting from the ANS/FAX mode to the FAX mode.

Press [MENU].

Display;

Press then [^.

Press [START/COPY/SET].

SYSTEM SET UP

AUTO RECEIVE

MODE=AMS/FAX [ ▼ A ]

Press (3 or to select FAX.

MODE=FAX

[▼A]

•To return to the ANS/FAX mode, select ANS/FAX. Press [START/COPY/SET],

Press [MENU],

Setting the FAX mode

Press [AUTO RECEIVE] until the FAX/MSG.SYS. indicator light goes on.

•The display shows the following message: Display: fax mode

The FAX/MSG.SYS. indicator is on.

Page 30

TEL/FAX mode (cont.)

Using the TEUFAX mode

Record the TEL/FAX mode greeting message (see

page 47).

•The TEL/FAX mode greeting message will be played to the caller when the unit automatically answers an incoming call.

Set the MANUAL RECEIVE mode to TEUFAX (see page 31).

Make sure that the AUTO RECEIVE mode is turned off.

• If the FAX/MSG.SYS. indicator light is on, press (AUTO RECEIVE] to turn off the AUTO RECEIVE mode.

•The display shows the following message: Display: tel/fax mode

The FAX/MSG.SYS. indicator is off.

Page 31

Helpful hints when using the TEL/FAX mode

If an extension telephone is connected, the facsimile unit and the extension telephone will ring as follows.

At this point the caii is answered by your facsimiie unit.

The extension telephone will ring twice.

Only the facsimile unit will ring up to 3 times.

. I i I f

TEL/FAX ring count

, ir i. /1 1. \ ■ receive documents.

If a fax calling tone (slow beep) is detected, the unit will automatically activate the fax function to receive documents without ringing.

Note:

•You can change the number of rings for the TEL7FAX ring count (see page 61) and silent fax recognition ring count (see page 62). If you answer from an extension phone on the same line during the TEL/FAX ring count, you will need to press your remote activation code to receive faxes (see page 44).

5 sec.

I ■ ■ ■ ■

V—H-

Silent fax recognition ring count

The unit will automatically activate the fax function to

Setting the TEL/FAX mode

Change the MANUAL RECEIVE setting from the TEL mode to TEL/FAX mode.

Press [MENU].

Display:

SYSTEM SET UP

Press then [^] [s]-

Press (START/COPY/SET).

Press (3 or (3 to select TEL/FAX.

•To return to the TEL mode, select TEL. Press iSTART/COPY/SET].

MANUAL RECEIVE

MODE=TEL

MODE=TEL/FAX[ ▼ A:

Press (MENU).

[▼ a:

Page 32

Making voice calls using automatic dialing

Press (DIGITAL SP-PHONH or lift the handset.

Using one-touch dialing:

For upper stations (1 -9)

Press the desired direct call station key.

For lower stations (10-18)

Press [LOWER], then press the desired direct

call station key.

Using speed dialing:

Press (DIRECTORY], then press @ and the

desired 2-digit number (00-99),

Transmitting documents using automatic dialing =

insert the documents FACE DOWN.

Speed dial

Using one-touch dialing:

stations

For upper stations (1-9)

Press the desired direct call station key.

For lower stations (10-18)

Press (LOWER], then press the desired direct

call station key.

Using speed dialing:

Press [DIRECTORY], then press (g and the

desired 2-digit number (00-99).

[STOP] [LOWER

[DIRECTORY]

Fax auto redial

If there is no answer or the line is busy, the unit will automatically redial the number up to 2 times. This feature is available for; —receive poiling (p. 38) —delayed transmission (p. 39)

During auto redial, the display shows:

Direct call stations

Display:

To cancel redialing, press [ STOP ].

WAITING REDIAL

Page 33

Automatic dialing

Storing telephone numbers for automatic diaiing =

The unit’s memory allows you to use both one-touch dialing and speed dialing for rapid access to your most frequently dialed numbers.

One-touch dialing: 18 stations (Each of the 9 direct station keys is divided into an upper station and a lower

station).

•The direct call station 1 key can be used as direct cal! station 1 (DIAL MODE) or as a broad cast key (PROG. MODE). Both functions cannot be used at the same time.

Speed dialing: This unit is equipped with 100 additional dialing stations. These stations are assigned to

2-digit numbers (00-99).

Press [MENU] until the following message is

displayed.

Display: STORE TEL NO.

One-touch dialing:

For upper stations (1 -9)

Press one of the direct call station keys.

• If you select direct call station 1, select “DIAL MODE” by pressing £|, then press [ START/COPY/SET^ to go to the next

prompt.

For lower stations (10-18)

Press [ LOWER 1. then press one of the direct call station keys.

Speed dialing:

Press then press the desired 2-digit

number (00-99).

Enter the telephone number up to 30 digits in length.

•To enter a hyphen in a telephone number, press [HYPHEN] (direct call station 8).

Press [START/COPY/SET].

•To program other stations, repeat steps 2a (or 2b) to 6.

Press (STOP).

Direct call

stations [Delete] Speed dial stations

------

I Gj CD CDi ¡CD CD CD; \ iX)CD>CD!^irq^ (DCDCDr’^^B^

- r~

---

[START/COPY/SET]

— ^ ^

[MENU

[SECRET]

o 0||l-‘0 SfK*

ol o[r^ .

[LOWER]

[HYPHE

Press iSTART/COPY/SET).

NAME-

Enter the station name, up to 10 characters, by

following the instructions on page 14.

To keep the telephone number confidential

Press [SECRET] (direct call station 3) after entering the telephone number.

•The telephone number will not appear on the display or the telephone number list.

►[SECRET] is not counted as a digit.

mir-

Helpful hint:

•To confirm stored telephone numbers and station names, print a telephone number list (see page 74).

To erase a stored number and

station name

Press [STOP] in step 3 to erase the telephone number. Press [DELETE] (direct call station 7) repeatedly in step 5 until all of the characters are erased. Then press [START/COPY/SET].

Page 34

Telephone

___________________________

Voice contact

(talking to the caller during or after fax reception or

transmission)

You can have a conversation with the same caii after the fax message is completed. This will save the extra

expense and time of making another call.

This feature works only when the other party’s unit is equipped with a voice contact feature.

initiating voice contact

Press (DIGITAL SP-PHONEl while transmitting or

receiving documents.

Display:

•Your unit will call the other party with a distinctive ring.

When the other party answers, your unit will emit a distinctive ring.

Press ( DIGITAL SP-PHONll or lift the handset to

start talking.

•If you initiate voice contact during transmission, you can talk after all of the documents have been transmitted.

• If you initiate voice contact during reception, you can talk after the current page of the document is received.

___________

VOICE STANDBY

[DIGITAL SP-PHONE

Receiving a request for voice contact

If the other party initiates voice contact, your unit will emit a distinctive ring after transmission or reception is

completed. When the distinctive ring is heard, press (DIGITAL SP"PHON^ or lift the handset, then start talking.

Note:

• If you do not answer within 10 seconds of the distinctive ring; —if in the ANS/FAX mode, your unit will play back a greeting message and record an incoming voice

message.

—if in the TEL7FAX, FAX or TEL mode, the line will be disconnected.

Page 35

Electronic telephone directoiy

(selecting a station name in the directory)

The station names stored in memory are automatically registered into the electronic telephone directory in alphabetical order. You can make a fax or voice call by selecting the desired station name on the display.

If you wish to send a fax, insert the documents into the document tray first.

Press [DIRECTORYl.

Display:

Press the dial key that corresponds to the first initial of the desired station name (see the index table below).

Example: To search a name starting with “N”:

Press 0 until the first station name starting with “N” is displayed. Press

until the desired name is displayed. OR Press (3 or 3] repeatedly until the desired

name is displayed. Press START/COPY/SET .

»The unit will start dialing. ► If a document is fed into the unit, the unit will start

transmission.

f ^ "y - , 1 i 1

Dial

1 a ¡1 fr^ex i 1 1 : f

SELECT INDEX

i p^i; i

V 1 g .I

Tl~m^"yyy7TTi

n n jrfcj^i u n

P, Q, R, S, 7

IW:

fCE/

...

iCD*

^ i f t ^ ^

, t 1 i 5- ^

II®'

i H. t 7, ¥■ <1

A, B, C, 2

D, E, F, 3

G. H. I,4

J, K, L, 5

M, N, 0,6

:® ■

; 1 1 5 ii *■

i®

T, U, V, 8 W, X, Y, Z, 9 0 Other symbols

(Used for speed dialing.)

Page 36

Special sending features

Polling

(retrieving fax documents)

The polling feature allows you to receive a document from another compatible machine where you pay for the call. This saves the sending party the call charges.

Receive poiiing

To place a call and recover a document from another machine follow the steps below. Make sure that no documents have been fed into your unit and that the other party’s machine is ready for your call.

Press (MENU] until the following is displayed:

Dial keypad

Display:

Press iSTART/COPY/SET].

Enter the telephone number by using regular dialing, one-touch dialing, speed dialing or the electronic telephone directory.

POLLING

NO.=

Press [START/COPY/SETl

Transmit poiiing

A document stored in your unit can be recovered by another party’s machine. To let other machines retrieve documents loaded on your unit, proceed as follows:

Insert the documents FACE DOWN.

Press [MENU] until the following is displayed:

Display: POLLED

Press [START/COPY/SET].

MODE=OFF [▼ A ]

Press (3 or (3 to select “ON”.

MODE=ON [T A ]

• If this feature is not required, select “OFP. Press [START/COPY/SET].

POLLED ON

(START/COPY/SET]

Note:

•This feature will not work when the unit is set to the TEL mode.

•The caller pays for the document transmission.

•When delayed transmission {see the next

page) is set to ON, transmit polling is not available.

Page 37

RECALL and REDIAL7PAUSE buttons

RECALL button

The RECALL button allows you to use special features

of the host exchange (if connected) or local telephone

company services such as call waiting. For further

details, contact the supplier or your local telephone company.

Redialing the last number

(REDIAL/PAUSE]

(DIGITAL SP-PHON^

dialed-----------------------------------

If the REDIALVPAUSE button is pressed immediately after a dial tone is obtained, the last number dialed will be redialed.

1. Lift the handset or press (DIGITAL SP-PHONE^

2. Press [REDIAL/PAUSE].

• If the line is busy when using the DIGITAL SP-PHONE button, the unit will

automatically redial the number up to 2 times.

(RECALL)

Note:

• RECALL and PAUSE can be stored into a telephone number for automatic dialing.

Entering pauses

If the REDIAL/PAUSE button is pressed during dialing, a pause will be Inserted. Example-1: When your unit is connected to a host exchange, insert a pause to get an outside line.

Telephone number

Line access code

Example-2: If transmission errors occur when making an overseas transmission, add two pauses at the end

of the telephone number.

International access code

Country

code

Telephone

number

^ ^ 1.

— *• ' - *•

Page 38

Transmitting documents from memory

The unit is able to scan and store documents into memory, and then transmit the stored documents. The memory capacity is approx. 25 pages (14 pages if the Error Correction Mode on page 73 is set to ON),

based on CCITT No. 1 test chart in standard resolution. For the CCITT No, 1 test chart, see page 106.

Setting the memory transmission

Press [MENU].

Press then (T| [5].

Press iSTART/COPY/SET].

Press (3 oi' @ to select “ON”.

• If this feature is not required, select “OFF”. Press [START/COPY/SET].

Display;

SYSTEM SET UP

MEMORY XMT

MODE=OFF [ТА]

MODE=ON

[▼ A ]

Press [MENU].

Transmitting documents from memory

Insert the documents FACE DOWN.

Dial keypad

I START/COPY/SET I ®

Enter the telephone number by using regular dialing, one-touch dialing, speed dialing or the electronic telephone directory.

When using regular dialing, press

i START/COPY/SET].

•The documents will be fed into the unit and scanned into memory. After storing all pages, the unit will transmit the documents.

•The amount of memory used will be shown as a percentage on the display.

Display:

Amount of memory used

Note:

•The stored documents will be automatically erased after transmission.

•To cancel the memory transmission, press [ЭТОР ] during or after scanning the documents.

• If you select the fine, super fine or halftone resolution, the number of documents that can be sent will be decreased.

• If the stored documents exceed the memory capacity, the transmission will be canceled.

PAGES=01

Dial keypad

[START/COPY/SET]

Page 39

Delayed transmission =

(sending a fax at a later time)

Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.

Insert the documents FACE DOWN.

Press [MENU].

Press (^, then (3 [^.

Press START/COPY/SET .

Press (3 or (3 to select “ON”.

Display:

SYSTEM SET UP

DELAYED XMT

MODE=OFF

MODE=ON

[▼ A ]

[▼ a :

• If this feature is not required, select “OFF”. Press [START/COPY/SET].

NO.=

Enter the telephone number by using regular dialing, one-touch dialing, speed dialing or the electronic telephone directory.

Press [START/COPY/SET].

TIME=12:00AM

Enter the transmission start time.

Example: 11:00PM

Press \JJJ] then press to select PM.

•You can select AM or PM by pressing (¥].

Press START/COPY/SET 1

Press (MENU].

SEND AT 11:00PM

•When the programmed time has arrived, the unit will automatically start transmission.

Note:

•You can receive, transmit and copy documents while delayed transmission is set.

• If the programmed time is during a power failure, delayed transmission will be attempted soon after power is restored.

•When transmit polling (see page 38) is ON, delayed transmission is not available.

Page 40

Transmitting documents to muitistations (cont.)

Transmission using the BROAD CAST key

The documents will be scanned and stored into memory when using the BROAD CAST key. After transmission, the stored documents will be erased automatically. The memory capacity is approx. 25 pages {14 pages if the Error Correction Mode on page 73 is set to ON),

based on CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 106.

Insert the documents FACE DOWN.

_____________

Press [BROAD CAST).

•The documents will be fed into the unit and scanned into memory. Then the unit will transmit the data to each station, calling each number sequentially.

Note:

• If you select the fine, super fine or halftone resolution, the number of documents that the unit can transmit will be decreased.

• If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be

redialed up to 2 times after all of the other stations have been called.

[START/COPY/SETl

Cancelling the broadcast setting

1. Press I STOP 1 during idle status.

Display: cancel broad .

2. Press [START/COPY/SETÌ.

=YES

[▼A]

3. Press @ or S fo select “YES”.

4. Press [START/COPY/SET].

Multi Transmission report

After all of the transmissions have been completed, the unit will automatically print the following report.

Sample of a Multi Transmission report:

Page 41

Transmitting documents to multistations

This feature is usefui when frequently sending the same documents to selected parties whose telephone numbers are stored in direct cail stations and speed dial stations. You must program these stations into the BROAD CAST key {direct call station 1).

Important:

• Before programming, make sure that the desired teiephone numbers have been stored into the direct call stations or speed diai stations.

•The BROAD CAST key can be used as direct call station 1 or as the broad cast key.

Programming the BROAD CAST key with

telephone numbers----------------------------------------------------------

[menu! until the following is displayed:

Display:

STORE TEL NO.

Direct call stations

Press (BROAD CAST).

DIAL MODE

t “PROG

PROG. MODE

Press START/COPY/SET .

N0.= [001]

Enter the telephone numbers.

a: Using direct call stations:

For upper stations 2-9, press the preset

direct call station key. For lower stations 10-18, press [ LOWER I. then press the preset direct call station key.

b: Using speed dial stations:

Press and the preset 2-digit number (00-99).

•To enter other telephone numbers, repeat this step {up to 117 stations).

MODE”

[T4]

[▼A]

Speed dial stations

(FiW

[START/COPY/SET]

[LOWER]

Press [START/COPY/SET ] after entering all of the desired telephone numbers.

Press (STOP).

Note:

• If you make a mistake while programming, press [STOP], then make the correction.

•Confirm that you have correctly stored the numbers by printing a telephone number list (see page 74).

Page 42

Special receiving features

Remote fax receiving

(using an extension telephone to receive a fax message)

If you have an extension telephone on the same line and answer the call before your facsimile unit does, it is still possible to receive a fax message. Use the extension telephone to dial the remote fax activation code. This saves you from going to the facsimile unit and pressing (

Important:

•To activate this feature, use a touch tone telephone as the extension telephone and enter the remote fax

activation code FIRMLY.

•The remote fax activation code is set to 9” as a pre-selected setting.

Receiving using an extension telephone

When a call is received, lift the extension

telephone handset.

START/COPY/SET ].

When: —document reception is required, —a slow beep is heard, or —no sound is heard,

enter the remote fax activation code FIRMLY.

Extension telephone

Hang up the handset.

•The facsimile unit is activated for reception.

Changing the remote fax activation code

This code can be from 2 to 4 digits in length using numbers 0 through 9, and the character *.

Press [MENU].

Press then [T] (T].

Press f START/COPY/SET].

Display:

SYSTEM SET UP

REMOTE FAX ACT.

Dial keypad

MODE=ON [▼ A ]

To the same line

Press or to select the desired setting.

• If this feature is not required, select “OFF”. Press iSTART/COPY/S^.

Enter the new code number.

CODE=>k 9

Press (START/COPY/SETI.

Press MENU .

[START/COPY/SET]

Note:

•Some special telephone company services will require you to press a service access code. If you subscribe to such services, all or part of the remote fax activation code must

be different from the service access code.

•If the remote fax activation code is set to

“0000”, this feature will not work properly.

Page 43

Reserving transmission during fax reception

While the unit is receiving documents, you can reserve your fax transmission to another station. The unit will automatically transmit documents after fax reception is completed.

Insert the documents FACE DOWN during fax

reception. Enter the telephone number by using regular

dialing, one-touch dialing, speed dialing or the electronic telephone directory.

Press START/COPY/SET .

Display:

XMT RSV. ON

To cancel the reservation

Remove the documents from the document tray.

Printing a cover page

The unit can print a cover page to attach to the documents you send.

■ r r

I ; ! ^

I ^ '

[START/COPY/SET]

lut

hi!]

Sample of a cover page

Press ( MENU ] until the following is displayed.

Display:

Press then (^.

Press [ START/COPY/SETÌ to start printing.

Press [MENU].

PRINT LIST

FAX COVER PAGE

PRINTING

Dial keypad

(START/COPY/SET]

Page 44

Receiving with a d istinctive ring service

Note for users in New Zealand: Telecom have called this service “FaxAbiiity”.

This feature is only for use if you subscribe to a distinctive ring pattern service from their telephone company. For more information on the availability of this service in your area, please contact your telephone company before setting this feature on your unit.

The distinctive ring service gives you an additional phone number on a single telephone line, with a different

ringing pattern.

When you wish to use the additional phone number as a facsimile telephone number, set the ring pattern

detection feature to ON. When the unit detects a call matching the distinctive ring pattern, the unit will automatically activate depending on the receive mode setting.

To use this feature property, set the unit to the TEL7FAX or ANS/FAX mode.

(FaxAbiiity)=

Setting the ring pattern detection

Press [MENU].

Press then @ CD-

Press [START/COPY/SET].

Press [▼] or (3 to select “ON”.

• If this feature is not required, select “OFF”. Press START/COPY/SET .

•The unit wiii print an information iist. Press [MENU].

Display:

SYSTEM SET UP

RING DETECTION

MODE=OFF

MODE=ON

[▼A]

[TA]

PRINTING

Dial keypad

^ C±) d)'

' j__ _ ' ' (O r^' _.. ^

___

I Ji —r

START/COPY/SET I @

How the unit wiii answer in each receive mode

imnD

ANS/FAX mode: When a distinctive ringing pattern is detected, the unit will automatically answer the line

and activate the fax function to receive documents.

If a standard ringing pattern is received, the unit will activate the fax function or the

answering system depending on the call.

TEUFAX mode: When a distinctive ringing pattern is detected, the unit will automatically answer the line

and activate the fax function to receive documents. If a standard ringing pattern is received, the unit will ring until you answer the call.

TEL mode: In this mode, you have to answer all calls manually.

FAX mode: In this mode, the unit wiii answer all calls and activate the fax function.

Note:

•The unit automatically answers a distinctive ring call after the second ring. To change the number of rings, change the FAX mode ring count {see page 60) after setting the ring pattern detection.

Page 45

Junk mail prohibitor

(preventing the reception of unwanted fax documents)

This feature prevents reception from facsimile machines whose telephone numbers are not stored in onetouch dialing and speed dialing.

Store the telephone numbers from where you want to receive documents (see page 33). Important:

•This feature does not work when: —manual reception is performed, or —the other party does not program their facsimile telephone number correctly.

Setting the junk mail prohibitor

Press (MENU).

Display:

Press then \T] [5-

SYSTEM SET UP

JUNK MAIL PROH.

Press (START/COPY/SETl

Press or (3 to select “ON”.

MODE=OFF

MODE=ON

• If this feature is not required, select “OFF”. Press fSTART/COPY/SET).

PRINTING

►The unit will print a list of the telephone numbers

from where the unit can receive documents. Confirm that the desired facsimile numbers are

programmed.

Press [MENU],

[▼A]

Page 46

Recording your own greeting messages (com.)

Checking the greeting messages

Open the station key panel.

Press [SELECT] until the desired greeting is

displayed.

Example: ANS/FAX greeting

Station

key panel

Display:

Press [CHECK].

•After the beep, the unit will play back the message. Adjust the volume using [VOLUME].

ANS-GREETING

Erasing your own recorded greeting messages

open the station key panel.

Press [SELECT] until the desired greeting is

displayed. Example: Message transfer greeting

Display:

Press [ ERASE ].

TRNS-GREETING

Station key panel

ERASE OK?

YES:PRESS SET

Press ISTART/COPY/SETl.

Press [STOP].

GREETING ERASED

Note;

• If you erase your own recorded greeting messages, the pre-recorded greeting messages will be played.

[START/COPY/SETl

Page 47

Answering device

Recording your own greeting messac es

The recording time is limited to 16 seconds for each message. Record your messpi optimum performance.

•As for the ANS/FAX greeting message, you can choose either 16 seconds or 60 (see page 70).

Suggested messages

ANS/FAX greeting message

TEUFAX greeting message

Message transfer greeting message

Note:

• If you do not record any messages, pre-recorded messages will be played (see

‘This is (your name, business and/or tele unable to answer right now. To send a U leave a message, speak after the beep.

This is (your name, business and/or tele

wait for someone to answer your call. To transmission.”

‘This is a transferred message from (yoi

telephone number). Please enter your re

operation.”

ge within 12 seconds for

seconds of recording time

phone number). We are

X, start transmission. To

Thank you.” phone number). Please

send a fax, start

r name, business and/or

note ID for remote

Dages 25 and 49).

Recording a greeting message

open the station key panel.

Press [SELECT) until the following Is displayed.

■ For the ANS/FAX greeting: Display:

For the TEUFAX greeting:

For the message transfer greeting:

Press (REC).

•A long beep will sound.

Speak clearly 20 cm (8 inches) away from the

microphone.

•The display will show the elapsed recording time. Example: ANS/FAX greeting

ANS-GREETING

TEL-GREETING

TRNS-GREETING

¡SELECT

[RECl

A JfJfoc

(STOP

..r

■ H -i -

[VOLUME]

-71

, j j .i

j**/ / "J

Station key panel

Microphone

ANS REC. 02s

When finished, press [STOP].

•The unit will repeat your message. Adjust the volume using [VOLUME]-

Note:

• If you make a m from step 2.

stake while recording, repeat

Page 48

Transferring incoming caii messages (cont)

Setting the message transfer/pager call

Press [MENU!.

Display:

Press then 0 [^.

Press [START/COPY/SET].

Press [▼] or (3 to select the desired setting. MESSAGE: transfers incoming messages. PAGER: caiis your pager. OFF: turns off this feature.

Press i START/COPY/SET],

a: If you selected ‘"MESSAGE” in step 4:

Enter the transfer telephone number.

b: If you selected “PAGER” in step 4:

Enter your pager number.

• If this feature does not work properly, press [REDIAL/PAUSE] more than once at the end of your pager number to extend the paging time.

SYSTEM SET UP

MESSAGE TRANSFER

MODE=OFF

NO.=

Dial keypad

^CDCD® gCDCDCD

[▼ A ]

[START/COPY/SET]

if you wish to dispiay a message on your pager, enter the message after your pager number and [REDIAL/PAUSE].

Programming methods may vary depending

on the pager company. Caii your pager

company for detaiis.

•You may enter a total of 46 digits and/or pauses.

Press (START/COPY/SET).

Press [MENU].

Note:

•This feature can be turned on/off remoteiy from a touch tone telephone {see page 55).

Page 49

Transferring incoming caii messages

This feature allows your unit to call a designated telephone or pager number each time an incoming voice message is recorded. You can choose Message transfer or Pager call.

Message transfer; Program the transfer telephone number first. When an incoming message is recorded in your unit, the message will be transferred. You can retrieve the message during the same call by the remote operation. Pager call: Program the pager number first. When an incoming call is recorded, your pager will be called. Call your unit and retrieve the message by the remote operation.

—This feature operates in the ANS/FAX mode. —For details on the remote operation, see page 51. —Use a touch tone telephone to access your unit.

An incoming voice message is recorded in memory. I

Your unit dials the transfer telephone number or pager number. |

^ Message transfer

The transferred telephone rings, then answers the call.

\ \

Your unit will play the message transfer greeting. ^

^ within 60 seconds

Enter the remote operation ID {see page 52).

Retrieve the message by the remote

operation.

^ Pager call

Your pager beeps.

Call your unit to retrieve the message

by the remote operation.

SK The unit has a pre-recorded message

transfer greeting. a —“This is a teiephone answering system. 1 Piease enter your remote ID for remote I operation.”

Page 50

Operating the answering device from a remote

teiephone (cont.)

--------------

_ _

Programming the remote operation iD

The remote operation ID is used to access the answering device.

Choose any 3-digit number except a number using digits 0 or 7.

Press (MENU].

Display:

Press [^, then [T] |T].

Press (START/COPY/SET).

Enter the desired number.

Press (START/COPY/SETI.

SYSTEM SET UP

REMOTE ANS ID

ID=111

Dial keypad

CDCDCD!

n^OCDCD

■^CDCE)® ’ CE)® ®

(START/COPY/SET]

Press [MENU].

Key

Remote Command

Skips the greeting message

Repeats a message

Skips a message

New message playback

All message playback

Key Remote Command

Stops re-recording of a

greeting message

Erases a specific

d]®

message

Erases all messages

d®

Changes to the TEL mode

®0

Message transfer/

(E®

Pager call ON

Bli^

Re-records a greeting

message

Message transfer/

[E®

Pager call OFF

Page 51

Operating the answering device from a remote

telephone -■

The following operations can be performed from a remote location using a touch tone telephone.

Set the unit to ANS/FAX in the AUTO RECEIVE mode before going out (see page 24).

Dial key

■ i t®

Skips the greeting message 55

n iHitulilt! ,1

Repeats a message

: 0

Skips a message

New message playback 53

All message playback 53

Re-records a greeting message 55

Remote operation card

. i * t i 1

j * t # * *

i 4 1 ■* *

; M . 1 1 i i J « t - ■. s i i (

)—,11 01

^ -f. ^ J

.......

^ Lk|i1 ^ ! Hw'f ^

ii?i:

f. it*

1.É » t # 5

* ■* t ® i ^

■ i^aga ;

Stops re-recording of a greeting message

Erases a specific message 54 Erases all messages Changes to the TEL mode

Turns on message transfer/

pager call for incoming messages

Turns off message transfer/

pager call for incoming messages

54 55

Please cut out and carry this card for assistance when using the remote operation.

Answering Device Remote

Operation

1. Call your unit.

2. Enter the remote operation ID I I I I during the greeting message.

3. Press the remote command key(s) (see the reverse side) within 4 seconds.

Wait for 4 seconds. All the

recorded messages will be played back.

Notice of Remote Operation

•The remote operation is available only from a touch tone telephone when the unit is in the ANS/FAX mode.

•When the unit is in the TEL mode, call your unit and wait for 15 rings. The answering system will temporarily answer the line. Enter the remote operation ID during the greeting message. The unit will switch to the ANS/FAX mode.

•When you press any key, press firmly.

•To send a document, press @0. When a fax tone is heard, start transmission.

Page 52

Operating the answering device from a remote

telephone (cont.)

Erasing incoming messages from memory

To erase a specific message

Press (5 [5 while listening to the message you want

to erase.

—A long beep and the voice guide will be heard.

Then the unit will continue with the ne)ct message.

To erase all messages

Voice guide example:

The message has been erased.

Press [g [|] to erase all messages.

—A long beep and the voice guide will be heard.

Voice guide example:

All messages have been erased.

Other remote operations

To record a marker message

After playing back the recorded messages, you can leave an additional message.

Voice guide example:

1. Wait for the voice guide to tell you that the remote operation has ended.

2. Wait about 10 seconds until the voice guide is played.

3. Leave a message after the beep.

All messages have been played.

Please leave your name and message after the beep.

Page 53

Listening to messages

Call your unit.

Enter the remote operation ID during the ANS/FAX

greeting playback. —The voice guide will tell you the number of new

recorded messages.

Press [5 to listen to the new recorded messages. OR Press [s] or wait for 4 seconds to listen to all of the recorded messages.

Voice guide exampie:

3 new messages.

During playback

To repeat a message

Press |T| to play the current message.

—If you press [j] within 5 seconds of the beginning of a message, the previous message will be played.

To skip a message

Press [2].

Note:

• If the voice guide prompts you that memory is full after playing the message, erase some or all of the messages.

Voice guide exampie:

Sorry, no more memory. Please erase unnecessary messages.

Page 54

Enhanced copy features

Making an extension copy

Use this feature to enlarge a document to twice the length of the paper that is currently being used in the paper tray. This feature is used to reverse the film/paper save function (see page 65).

Sample of enlarged copy:

When you wish to enlarge the top half of the document:

Original document Enlarged copy

Top half

Bottom half

Insert the document into the unit from the top edge side FACE DOWN.

Insert the documents FACE DOWN.

Press [MENU].

Display:

Press then

Press (START/COPY/SETl

•The unit will start printing.

After printing, press [MENU].

Note:

•You cannot select FINE, SUPER FINE or HALF TONE resolution for this feature.

•To make an enlarged copy of the whole page whose length is as long as, or shorter than, the installed

paper, proceed as follows:

First insert the top half of the original document into

the feeder tray and copy. Then turn the original around and insert the bottom half of the document into the

feeder tray and copy.

SYSTEM SET UP

EXTENSION COPY

COPYING

Dial keypad

i START/COPY/SETl

Page 55

To re-record a greeting message

You can change the contents of the greeting messages for the ANS/FAX mode.

1. Press 0 to start recording.

•A iong beep wili sound.

2. Speak cieariy up to 16 seconds.

• If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.

3. When finished, press

•The new greeting message will be played.

To change to the TEL mode

You can change the setting of the receive mode from ANS/FAX to TEL from a remote location.

1. Call your unit.

2. Enter your remote operation ID.

3. Press [3 [^.

To turn the message transfer/pager call on or off

You can remotely turn this feature on or off. You must pre-program a transfer telephone number or a pager number (see page 50).

Press jT] [jJ to turn ON the message transfer/pager call.

•The unit will activate the previous setting.

For example: When turning this feature ON from a remote telephone, message transfer will be activated if

message transfer is set to ON beforehand, or pager

call will be activated if pager call is set to ON

beforehand.

Press |1] to turn OFF the message transfer/pager

call.

—If a transfer telephone number or a pager number

is not programmed, you cannot turn this feature

ON. The voice guide will prompt you.

To skip the greeting message

Press during the greeting message playback.

—The unit will skip the rest of the greeting message.

Voice guide example:

Message transfer is set.

Transfer phone number is 123456789.

or Pager cail is set Pager number is 098765432.

Message transfer is off.

Pager call is off.

Transfer phone number is not set

Pager number is not set

Page 56

Special Settings

Summary of user programmable features

Basic features

;.pcWe

!. ! Í 1 ^ .1 * ! imT?

________________________^__

#01 SET DATE & TIME #02

#03 #04 PRINT TRANSMISSION REPORT #05 #06 #07

#08 MANUAL RECEIVE MODE #09

#10

YOUR LOGO YOUR TELEPHONE NUMBER

AUTO RECEIVE MODE ANS/FAX RING COUNT

FAX RING COUNT

TEL/FAX DELAYED RING 2 rings

RECORDING TIME

#11 REMOTE ANS ID

#14 PC LINK #15

MEMORY TRANSMISSION OFF

Advanced features

Feature

#21

#22

#23 #24 #25 #30 SILENT FAX RECOGNITION RING #31 #33 #34

#35 #36 #39 LCD CONTRAST #41 #42 MESSAGE ALERT #43 #44 RECEIVE ALERT #46 #47 FAX VOICE GUIDANCE

#54 #60 MESSAGE TRANSFER #67 #70 FAX PAGER #79 #80

#88

LOGO POSITION JOURNAL AUTO PRINT OVERSEAS MODE JUNK MAIL PROHIBITOR

DELAYED TRANSMISSION

RING DETECTION ^ ) OFF

FILM/PAPER SAVE ^

EXTENSION COPY

COPY REDUCTION

RECEIVE REDUCTION 92%

REMOTE FAX ACTIVATION CODE

RECORDING TIME ALERT OFF

FRIENDLY RECEPTION

GREETING MESSAGE RECORDING TIME 16s

ICM MONITOR

FILM DETECTION SET DEFAULT NO ECM COMMUNICATION

: ■ ■■■

----

------------------

_____

_______________

---------------

OFF

ANS/FAX ANS/FAX, FAX

2 rings 2 rings

TEL

VOX

ID=111

ERROR, ON, OFF

2-9 rings, TOLL SAVER, RINGER OFF

2-9 rings

TEL, TEL/FAX

2-9 rings

VOX (unlimited), 1 MIN 62

__________

_________

ON, OFF ON. OFF

“

13 14 15 75 29 59 60 31 61

52 90 40

A^bible

OUT

ON OFF OFF

OFF

3 rings

OFF

_____

OFF

NORMAL

ON/CODE=*9 ON, OFF 44

OFF ON, OFF 67

ON ON, OFF ON ON

OFF OFF, MESSAGE, PAGER 50

ON ON, OFF 70

OFF

OUT, IN ON, OFF ON, OFF ON, OFF ON, OFF

3-6 rings 62

ON, OFF ON, OFF

---------^--------92%, 72%, OFF

92%. 86%, 72%, OFF

NORMAL, DARKER 67

ON, OFF

ERROR. ON, OFF 69

16s, 60s

ON. OFF

ON, OFF

YES, NO

ON, OFF 73

63 75

46 65 56

68 68

71 72 73

■jlpIlP

Page 57

Making a reduction copy

When you copy documents that are longer than the recording paper, the unit can reduce the original document and print it out on one page by programming a suitable reduction rate. The reduction rate is determined by a combination of the size of the recording paper and original document.

■ Recommended reduction rate:

Mode

i Off

1 ^ ^ ^ ^ w ^ ^ c ^ ^

92% (8^ tio^ belo^)

1: i i i f *■ *! ytff i ■■ f!; i i 11

____^________________

A4 = 210 X 297 mm (SV/' x irVie") Letter= 216 X 279 mm (8V2" x 11") Legal ^ 216 x 356 mm (8V2" x 14")

To program a reduction rate, proceed as follows:

Press (MENU).

Display;

Press then

SxedrtcfHdingi>aper 1

A4 A4 A4

SYSTEM SET UP

COPY REDUCTION

Press [START/COPY/SETl.

MODE=OFF

[▼ A ]

A4, Letter

Legal

Dial keypad

Press (3 or (S fo select the desired setting.

• If this feature is not required, select “OFF. Press [START/COPY/SETl.

Press [MENU].

Note:

• If the appropriate reduction rate is not programmed, the document may be divided and the top of the

second sheet will be deleted.

• If the Image at the bottom of the document is not

copied when you copy a document as long as the recording paper, try 92%.

(START/COPY/SET) H

Page 58

Setting the FAX mode ring count

This feature determines the number of rings after which the unit answers a caii in the FAX mode. You can choose from 2 to 9 rings.

Heipfui hints:

•To answer a caii before the unit does, increase the number of rings, if you answer from an extension phone on the same iine, see page 44.

• if you have difficuity in receiving faxes from machines that have an automatic transmission feature, decrease the number of rings.

Press [MENU].

Dispiay:

Press then [o] 0.

SYSTEM SET UP

FAX RING

Press [START/COPY/SETl.

RING=2

Press (3 Of fo seiect the desired number.

Press i START/COPY/SETl.

Press [MENU].

Diai keypad

[TA]

(START/COPY/SETl ®

Page 59

Setting the ANS/FAX mode ring count

This feature determines the number of rings after which the unit answers a call in the ANS/FAX mode. You can choose from 2 to 9, TOLL SAVER and RINGER OFF.

TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any

new voice messages. If the unit answers on the second ring, there is at least one new recorded message. If the unit answers on the fourth ring, there are no new recorded messages. To save the toll charges for the call, hang up immediately when you hear the third

ring. The third ring indicates that there are no new messages.

RINGER OFF: The unit will answer without ringing.

Helpful hints:

•To answer a call before the unit does, Increase the number of rings. If you answer from an extension phone on the same line, see page 44.

• If you find difficulty in receiving faxes from machines that have an automatic transmission feature, decrease the number of rings.

Press [MENU].

Display:

Press then 0

SYSTEM SET UP

ANS/FAX RING

Press ISTART/COPY/SET].

RING=2

Press (3 or (3 to select the desired number.

Press (START/COPY/SET).

Press [MENU].

Dial keypad [menU]

[▼ A ]

(START/COPY/SET) (3

Page 60

Setting the silent fax recognition ring count

When a fax call is received in the TEL7FAX mode, the unit will automatically activate the fax function without

ringing. If the unit detects a voice call, it will ring. If a voice call is not answered within the selected number of rings (3 to 6 rings), the unit will switch back to the fax mode. This is for machines that do not send a calling

tone.

Press [MENU],

Display;

Press then [¥] [^.

Press fSTART/CbPY/SET).

Press (3 or (3 to select the desired number.

SYSTEM SET UP

SILENT FAX RING

RING=3

[▼A]

Dial keypad

Press [START/COPY/SET].

I START/COPY/SET] H

Note:

Press (MENU).

Changing the caller’s recording time - ■ —

•If you increase the number of rings, you may not be able to receive documents from some older types of facsimile machines.

You can choose from two lengths of recording times for an incoming message.

VOX (unlimited): The unit records an incoming message as long as the caller talks (pre-selected setting).

1 MIN (1 minute): The unit will record each incoming message up to 1 minute.

Press [MENU).

Display:

Press then [T] (^.

Press (START/COPY/SET).

Press (3 or to select the desired setting.

SYSTEM SET UP

RECORDING TIME

MODE=VOX [A T ]

Dial keypad

EBnn

Press [START/COPY/SET],

Press [MENUI.

(START/COPY/SET) S

Page 61

Setting the TELTFAX mode ring count

This feature determines the number of rings after which the unit automaticaiiy answers a caii in the TEL/FAX

mode. You can choose from 2 to 9 rings.

Helpful hints:

•To answer a call before the unit does, increase the number of rings. If you answer from an extension phone on the same line, see page 44.

• If you have difficulty in receiving faxes from machines that have an automatic transmission feature, decrease the number of rings.

Press MENU .

Display:

2 Press then [o] 0.

0 Press fSTART/COPY/SETl.

^ Press or El to select the desired number,

g Press (START/COPY/SET).

0 Press (MENUI.

SYSTEM SET UP

TEL/FAX RING

RING=2

[▼ A ]

Dial keypad

mm.

I ^ - ■

^rCDCDCDh

- -

(START/COPY/SET) H

Page 62

Sending documents overseas

You may experience difficulty in transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below:

Press [MENU].

Display:

Press then {T\ (Tj.

Press [START/COPY/SET].

Press (3 or O to select “ON”.

•If this feature is not required, select “OFF”. Press (START/COPY/SET],

Press CgiNU).

Note:

•After transmission, this feature will turn off automatically.

•This feature is not available for transmission using the BROAD CAST key.

SYSTEM SET UP

OVERSEAS MODE

MODE=OFF [TA]

MODE=ON

[▼A]

Dial keypad

'■* rn CT) fDl

(T)CZ)C1^

^ ^ -

J CDCD®

(START/COPY/SET)

Page 63

Changing the logo print position

The logo, telephone number, date, time and page number will be printed on the transmitted document from

your unit in the following manner:

OUT: Outside of the transmitted document’s paper size (pre-selected setting). IN: Inside of the transmitted document’s paper size.

Press (MENU).

Display:

Press then [2] (j].

Press iSTART/COPY/SET],

Press (3 or ® to select the desired setting.

Press fSTART/COPY/SET).

Press [MENU].

SYSTEM SET UP

LOGO POSITION

MODE=OUT

[▼ A ]

Dial keypad

a»—TTTT

;CD CE) CD!

CD C5~) r 6) I n

■ I ^

___ __I' i

CD CD CD? I

;■:! CD CD ® i: ca-carCia

(START/COPY/SET) ®

___

..'-rts®"-

* L

DM?

Page 64

Receiving oversized documents

When the size of the documents sent by the other party is as iarge as or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitabie reduction rate. The reduction rate is determined by a combination of the size of the recording paper and received document.

■ Recommended reduction rate:

i i ^ ‘ f i ^ i ^

-■ *

# ’ * ■ 1 f » ^ ■ if”* " 1 ^ ® 1 ®

OFIf ■

il ^ 1

................... ..........

A4 A4

Letter

’ ! 11 ^ 1^ * TI- * * * i * ^ t ! * >

A4 = 210 X 297 mm {8V4" x irVie")

Letter= 216 X 279 mm (8V2" x 11") Legai = 216 x 356 mm (8V2" x 14")

To program a reduction rate, proceed as follows:

Press [MENU].

72% --

Dispiay:

Press then 0.

Press [START/COPY/SET].

Press O or (53 to select the desired setting.

• If this feature is not required, select “OFF”.

SYSTEM SET UP

RX REDUCTION

MODE=92%

[▼ A ]

Legal

Dial keypad

1®

I START/COPY/SET) ®

Press (START/COPY/SETI.

Press [MENU).

Note:

•This feature is not available when the film/paper save reception feature is set to ON (see page 65).

•Documents received by facsimile frequently have a heading on the top of each page which contains the sender’s name/telephone number. This increases the length of each page. Therefore, it is recommended to use the reduction mode.

• If the appropriate reduction rate is not programmed, the document will be divided.

•If most of documents sent from the other party are as long as your recording paper and they have a long

heading using a few lines, we recommend to select 86%.

Page 65

Film/Paper save reception

Use this feature if you wish to save fiim and recording paper when receiving two or more faxed pages. When this feature is set, the unit wili reduce documents to half their length and print out two pages of documents on one page. A boundary will be printed out between the documents.

Important:

•This feature wili not work when the other parly sends a document in fine resolution or other non-standard resolutions.

Sample of paper save print:

Original document

{1st page)

ABCDEF ABCDEF

Printed document

ABCOEF

ABCDEF

abcdef abcdef

Boundary

(2nd page)

abcdef abcdef

To set the film/paper save reception, follow the steps below.

Press MENU .

^ <

Display:

Press then

Press I START/COPY/SET I.

Press [3 or (3 to select “ON”.

• If this feature is not required, select “OFF”. Press START/COPY/SET .

Press [MENU].

—If this feature is set to “ON”, an arrow will be

displayed.

SYSTEM SET UP

FILM/PAPER SAVE

MODE=OFF [T A ]

MODE=ON [ ▼ A ]

RLM/PAPERSAVE» MEMORYX CALLS

Dial keypad

(START/COPY/SET) s

Note:

•When a reduced document is longer than the recording paper, it will be printed on two pages. The continuation will be printed on the

next page and there may be wasted space. In this case, paper and film will not be saved. If you wish to fit the document onto one

page, set this feature to off and program a

suitable reduction rate for reception (see the next page).

•When documents are longer than legal size, the unit will not print the next page of the

document on the same page.

•Paper and film will not be saved for a one

page document and the last page of odd

numbered documents (3, 5, 7 pages, etc.).

Page 66

Setting the recording time aiert

With this feature, when the remaining time to record incoming messages becomes less than 60 seconds, the

unit will alert the user with a slow beep.

Press [MENUl

Display:

Press then S-

Press (START/COPY/SET).

Press (3 O'" (3 to select “ON”.

SYSTEM SET UP

REC. TIME ALERT

MODE=OFF [ ▼ A ]

Dial keypad

MODE=ON [TA]

• If this feature is not required, select “OFF”.

[START/COPY/SET

Press (START/COPY/SET).

0 Press [MENUl

Setting the memory reception alert

When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop.

Press [MENUl

Press then [3 S-

Display:

SYSTEM SET UP

Dial keypad

RECEIVE ALERT

Press [START/COPY/SET].

^ Press [3 or to select the desired setting.

• If this feature is not required, select “OFF”.

0 Press [START/COPY/SET).

MODE=ON [ ▼ A ]

[START/COPY/SET] ^

■fii

0 Press [MENUl

Page 67

Changing the display contrast

Use this feature to adjust the brightness of the dispiay.

NORMAL: (Pre-selected setting) DARKER; Used when the display contrast is too light.

Press (MENU]

Display:

Press then 0 0.

Press iSTART/COPY/SET],

Press or (3 to select the desired setting.

Press iSTART/COPY/SET].

SYSTEM SET UP

LCD CONTRAST

MODE=NORMAL [TA]

Press (MENU],

Setting the message alert

When this feature is on, the unit will let you know with a slow beep that a caller’s message has been recorded.

Press (MENU],

Display:

Press [^, then [4] |2-

Press [START/COPY/SET],

Press (53 Of 53 to select “ON”.

• If this feature is not required, select “OFF”.

SYSTEM SET UP

MESSAGE ALERT

MODE=OFF

MODE=ON

[▼ A ]

Dial keypad

[START/COPY/SET] ®

Press [START/COPY/SET].

Press [MENU].

Page 68

Changing the recording time for the ANS/FAX greeting message

You can choose either 16 seconds or 60 seconds of recording time.

Press [MENU].

Press then [a]-

Dispiay:

----------------------------

SYSTEM SET UP

GREETING TIME

Press START/COPY/SET .

Press (3 or (3 to select the desired setting.

MODE=16s

[▼A

Press iSTART/COPY/SET].

Press [MENUI

Note:

•If you change the greeting message time to 60 seconds, we recommend that you inform

the caiier in the ANS/FAX greeting message to press *9 before starting fax transmission.

•If you change the greeting message time to

16 seconds from 60 seconds, your recorded

ANS/FAX greeting message will be deleted.

Re-record a greeting message (see page 47).

---

- -

Setting the ICM monitor

When a call is received with the answering device, the incoming message will be heard from the speaker during the call. If you do not wish the message to be heard by other persons who share your unit, set this feature to OFF.

Press MENU .

Press then [ò] 0.

Display:

Press [ START/COPY/SET ].

Press (3 or ® to select “OFF”.

• If this feature is required, select “ON”. Press f START/COPY/SET I.

SYSTEM SET UP

ICM MONITOR

MODE=ON [ T A ]

MODE=OFF [ ▼ A ]

Dial keypad

I START/COPY/SET I ®

Press (MENU).

Page 69

Setting the friendly reception

The friendly reception feature allows you to receive fax documents automatically without pressing [ START/COPY/SETl. See page 23 for further details. If you set this feature to OFF, you have to press [ START/COPY/SETl to receive fax documents each time you answer a call.

Press [MENU).

Press then [4]

Display:

Press (START/COPY/SET).

Press or to select the desired setting.

SYSTEM SET UP

FRIENDLY RCV

MODE=ON

[▼ A ]

• If this feature is not required, select “OFF”. Press i START/COPY/SET ]■

Press (MENU).

Setting the fax voice guidance

Dial keypad

START/COPY/SETl H

Note:

• If you set the fax voice guidance feature to OFF {see below), you cannot hear the friendly reception message.

One of the following choices is available (see pages 20 and 23). ON: The voice guidance message regarding fax transmission/reception and friendly reception will be

heard after every transaction (pre-selected setting).

OFF: The fax voice guidance will not be heard. ERROR; The fax voice guidance will be heard only when fax transmission/reception and friendly reception fail.

Press [MENU].

Display:

Press then

Press START/COPY/SET .

Press ® or @ to select the desired setting.

SYSTEM SET UP

FAX GUIDANCE

MODE=ON

[T A ]

Dial keypad (menu

----

CO CO) CO"

H “ “

'"*1 C±) Cl) CO

Press f START/COPY/SET).

Press [MENU].

START/COPY/SET] S

Page 70

Setting the film detection

If this feature is activated, the display will show the following message when the remaining film prints approx.

10 pages of A4 size documents:

Display:

• If you are using regular film (100 m roll), the unit also prints a report.

FILM NEAR EMPTY

Press [MENU].

Display:

Press then [j] 0.

Press START/COPY/SET .

Press (3 or to select the desired setting.

• If this feature is not required, select “OFF”. Press [START/COPY/SET .

Press [MENU].

SYSTEM SET UP

FILM DETECTION

MODE=ON

Ti T ■ r^r — r T -

[▼ A ]

Dial keypad

"jJOCD®

-j GD CD CD i

¿CD®®

CDCDCD

(START/COPY/SET) ®

■ !■ t

...........

Page 71

Signaling your pager that you have received a fax document

This feature allows your unit to call your pager when your unit receives a fax message.

Press (MENU].

Display:

Press [^, then 0

Press (START/COPY/SET).

Press (3 or (3 to select “ON”.

•If this feature is not required, select “OFF”. Press START/COPY/SET .

SYSTEM SET UP

FAX PAGER

MODE-OFF

MODE=ON

NO. =

[▼A]

[▼A

Enter your pager number.

• If this feature does not work properly, press [ REDIAL/PAUSE) more than once at the end of your pager number to extend the paging time.

If you wish to display a message on your pager,

enter the message after your pager number and

[REDIAL/PAUSE].

Programming methods may vary depending on the pager company. Contact your pager company for details.

•You can enter a total of 46 digits and/or pauses. Press [START/COPY/SETI.

Press MENU .

Note:

•This feature is not available when the receive mode is set to the TEL mode.

Page 72

Printing reports and iists

You can print out the following reports/lists from your unit:

Feature list—provides you with the current settings of the basic and advanced programming features (see page 58).

Telephone number list—provides you with telephone numbers and their station names which are stored in

automatic dialing. Telephone number codes are as shown below;

P: A pause has been entered. F; A recall has been entered. [ ]: A secret telephone number has been entered. (The telephone number is not printed.)

Journal report—keeps records of fax transmissions and receptions (see page 76 for a sample of the report). This report will be printed automatically after every 35 fax communications, but also can be printed manually. You can change the setting of the journal auto print feature (see page 75).

Printer test list—allows you to check the print quality of your unit. If the test print has a dirty pattern or blurred points or lines, clean the thermal head (see page 105).

Transmission report—provides you with a printed record of the fax transmission result (see pages 75 and

76).

How to print reports and lists

Press [MENU] until the following is displayed.

For the feature list, press then []].

Display; PRINT LIST

SETUP LIST

For the telephone number list, press [^, then [^.

TEL NO. LIST

For the journal report, press [g, then [5-

JOURNAL REPORT

For the printer test list, press then [s].

PRINTER TEST

Press ( START/COPY/SET] to start printing.

PRINTING

•To interrupt printing, press [STOP].

Dial keypad

[START/COPY/SET]

After printing, press [MENU].

Page 73

Resetting the advanced features

Use this feature to return the advanced features except the ECM communication (#88) to their initial settings {see page 58).

Press [MENU].

Press then |3.

Press (START/COPY/SET).

Press (3 or (3 to select “YES”.

Press (START/COPY/SET).

'if this feature is not required, press [STOP].

Press [ START/COPY/SETI again for confirmation.

Display:

SYSTEM SET UP

SET DEFAULT

RESET=NO

RESET=YES [▼A ]

RESET OK?

RESET COMPLETED

[▼ A ]

...........

Press №nu).

ECM communication

ECM means Error Correction Mode. You can send documents even if there is static interference on the telephone line, provided both the transmitting and receiving stations are ECM compatible.

ON: The unit functions with ECM communication (pre-selected setting).

OFF: The unit does not function with ECM communication.

Press (MENU).

Press then [^.

Display:

Press (START/COPY/SET).

Press (3 or 3) fo select the desired setting.

SYSTEM SET UP

ECM COMMUNI.

MODE=ON

[▼ A ]

Dial keypad

[MENU]

CD CD CD!

I CD CD CD' ‘■»t

CD CD CD'

Press (START/COPY/SET).

(START/COPY/SET)

Note:

Press [MENU].

•You cannot change the setting of this feature if there are stored documents in memory. Clear the stored document memory first.

Page 74

Printing reports and iists (cont.)

Journal report sample

(See page 77.) use only)

Page 75

Setting the transmission report printing —------------------------

One of the following choices is available:

ERROR: The transmission report will print out only when fax transmission fails. ON: The report will always print out, indicating whether fax transmission is successful or not. OFF: The report will not print (pre-selected setting).

Press fMENUl

Press then 0-

Press [START/COPY/SET].

Display:

SYSTEM SET UP

TX-REPORT MODE

Dial keypad

:iCDCEi:^!

j GD CE) CE)|'

-jCDCDCDl

» *

. o ' «

: s

» 13

:..:A

MODE=OFF [TA]

Press or to select the desired setting.

Press [START/COPY/SET].

[START/COPY/SET] H

Press [MENU].

Setting the journal report to automatically print

This unit will automatically print a journal report after every 35 fax communications. After printing, the journal

report will still remain in memory and the oldest communication will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the last 35 fax communications, but the unit will not print the journal report automatically.

Press [MENU].

Display:

Press then |T| [^.

SYSTEM SET UP

AUTO JOURNAL

Press [START/COPY/SET].

Press or to select the desired setting.

MODE=ON [▼ A ]

Press (START/COPYTSETI.

Press [MENU].

Page 76

MuHi-Function Center

Features

The Mutti-Function Center is an application that allows you to use your facsimile unit as a printer, scanner and

copier with Windows.

Printer functions

• Printing documents from a Windows application (See page 80.)

•Printing received documents (See page 86.)

Fax functions

• Faxing from a Windows application (See page 82.)

• Faxing a document on the facsimile unit (See page 87.)

•Viewing received faxes on the PC screen (See page 85.)

Scanner functions

•Scanning and saving documents (See page 89.)

Preparation

Connecting to a computer

To run the Multi-Function Center software, you need the following software and hardware.

• IBM PC 386, or higher, or compatible meeting alt AT bus specifications (DX 33Mhz minimum recommended).

•Microsoft Windows 3.1, 3.11 or Windows 95 (English version).

• Hard Disk drive with at least fourteen (14) MB of available storage.

• RS232C Serial Port.

RS232C cable (not included)

"The RS232C (DB9 Female/DB25 Male) serial cable can also be purchased at a

computer supply store.

’S

9 Pin Female

25 Pin Adaptor

Page 77

Communication messages on the report

When a problem has occurred, one of the following messages will be printed on the transmission and journal

reports;

PRINTED MESSAGE

COMMUNICATION ERROR

DOCUMENT JAMMED

ERROR-NOT YOUR UNIT

JUNKMAIL PROH. REJECT

MEMORY FULL

NO DOCUMENT

OTHER FAX NOT RESPOND

CODE

41-72

—

MEANING

•A transmission or reception error occurred. Try again or check with the other party.

•A document is jammed. Remove the jammed document {p. 102).

•A transmission or reception error occurred because of the trouble of the other party’s machine. Check with the other party.

•The junk mail prohibitor of your unit rejected fax reception.

•The document was not received due to memory being full.

•The document was not fed into the unit properly. Try again.

•The receiving unit was busy or ran out of recording paper. Try again.

•The START/COPY/SET button was pressed when the document was not set properly. Set the document properly and press the START/COPY/SET button after confirming the fax tone.

•The other party’s machine is not a facsimile. Check with the other party.

PRESSED THE STOP KEY

THE COVER WAS OPENED

—

•The STOP button was pressed and fax communication was canceled.

•The front cover was opened during fax transmission.

• Fax communication was successful.

Page 78

Printing/faxing from a Windows application

Printing documents from a Windows application

You can print documents created from a Windows application. Select Panasonic MFC Print as your printer.

For example, to print from Microsoft Word, proceed as follows.

For Windows 95 Users:

open the document you wish to print.

Select Print from the File menu.

•The Print dialog box will appear. Select Panasonic MFC Print from the Name field

in the Printer group. <Fig. 1> Set the Page range and enter the number of

collated copies.

Select the Properties button.

•The Panasonic MFC Print dialog box will appear.

<Fig. 2>

Set the Page Size, Resolution and Orientation. Then click the OK button.

Click the OK button on the Print dialog box.

PuriQsnnir MI^ C Forint iin CÜM?

Page Si2.e;

E^solution:

■Orienlation —

iiÎEortraiti

rLandscape

A4 (21 Ox 297 mm)

Fine (200x200)

<Fig. 1>

<Fig. 2>

Page 79

Installing the Multi-Function Center software

start Windows 3,1/3.11/95 and close all

applications. Insert disk #1 into disk drive A (or B).

For Windows 95

For Windows 95 users:

Click Start and select Run....

For Windows 3.1 or 3.11 users:

From the Program Manager, click File and

select Run... .

At the command line, type “a{or b):\setup” and click OK.

Follow the instructions on the screen until all

diskettes (disk #2, disk #3) have been

installed.

Remove the disk from the disk drive and click

Finish to reboot your PC.

Note:

• If other communication software which uses the serial port has been installed, the communication setting may be changed and the communication software may not function properly when the Multi-Function Center

software is installed.

•The dialog box images may differ according to applications.

For Windows 3.1

Run

Command Line:

a:\setup

EH Run Minimized

\-fWM

Included applications

The Multi-Function Center contains the following applications and files.

■ Viewer

Copier

Launch Pad Send From Fax Address Book

Finder

Message Center

ReadMe

Enables you to scan a new image or open an existing image, and then print, fax or edit

that image.

Enables you to copy after scanning a document on the facsimile unit, setting the reduction, etc., from your PC.

Enables you to launch any Windows application with a single mouse click. Enables you to fax a document placed on the facsimile. Enables you to list your personal information database for fax and telephone numbers. Enables you to access your faxes and scanned documents by the File Name and Key

phrases.

Enables you to manage all incoming and outgoing fax messages and print jobs. The Message Center application contains five windows that may remain open or be minimized to one icon within the Message Center main window.

Please read this file before using the Multi-Function Center software.

Page 80

Printing/faxing from a Windows application (cont)

Faxing from a Windows appiication

You can access the fax function from a Windows application by using the Print command in the File menu.

Select Panasonic MFC Fax as your printer.

To send a document created from Microsoft Word, proceed as follows;

_______________________

For Windows 95 Users:

Open the document you wish to send.

Select Print from the Fiie menu.

•The Print dialog box will appear. Select Panasonic MFC Fax from the Name field in

the Printer group and select Properties. <Fig. 1 >

•The Panasonic MFC Fax dialog box will appear. <Fig. 2>

Set the Page Size, Resoiution and Orientation. Then click the OK button.

Click the OK button on the Print dialog box.

•The Fax Send dialog box will appear. <Fig. 3>

■ '■ 4 jJOJinail

PuriEinnrm: MH; I ax <jn (;OM?

<Fig. 1>

Enter the name and fax number using the keyboard or select the desired entry in the address book currently displayed in the Address Book name box.

Select the Start button in the Fax Send dialog box.

Note:

•If the line is busy or there is no answer, the Message Center Outbox application will automatically redial the number up to 2 times.

•To cancel transmission after diaiing:

Press [STOP ] on the facsimile unit. OR Select the Outbox window in the Message Center window. Then select the CANCEL button on the toolbar.

Page Size;

Besolution;

Orientation —

OLandscape

fMulli hundjonCe^r .

‘ 'f ...........................

M (210 X 297 mm)

Standard(200x100)

<Flg. 2>

cFig. 3>

Page 81

For Windows 3.1/3.11 Users:

Open the docurrtent you wish to print.

Select Print from the File menu.

•The Print dialog box will appear. <Fig. 1>

Piintei;

~ Print Range

®üi

Default Printer (Panasonic KX-P4420 on LPT1:)

Select the Setup button.

•The Print Setup dialog box will appear.

Select Panasonic MFC Print from the Specific

Printer field. <Fig. 2> Select the Options button.

•The Panasonic MFC Print dialog box will appear.

<Fig. 3>

Set the Page Size, Resoiution and Orientation. Then click the OK button.

Click the OK button on the Print Setup dialog box.

Click the OK button on the Print dialog box.

O Papes

From; [T

Print 9.ualit^: 1300 dpi

Cl Print to File

Panasonic M^C Print on COM2;

Page Size:

B.esotutiDn:

' Orientation

iS^lPorïiaili

O Landscape

lo: 1

~M Copies:

Collate Copies

<Fig. 1>

A4 (210x297 rrirn) Fine (200x200)

<Fig. 3>

Page 82

Receiving faxes on your PC ^

Setup for receiving faxes on your PC

If I An I/Alir

If you wish to receive faxes on your PC

automatically, turn on AUTO RECEIVE mode on

the facsimile unit by pressing iAUTO RECEIVE [or

use the MANUAL RECEIVE mode to set to

TEUFAX.

Start Windows.

Open or minimize the Message Center application.

To open the Message Center, follow these steps.

Windows 95

Windows 3.1

For Windows 95 users: Select the Start button. Point to Programs, then Multi-Function Center, and then click Message Center.

For Windows 3.1/3.11 users:

Double click the Message Center icon in the MultiFunction Center program group.

ViaWCT Copier

Address Book

Finder

■ Launch Pad

■

Send From Fan

Viewing the list of faxes received

All faxes received by your PC are listed in the Inbox window in the Message Center application.

Inbox allows you to view, print or save faxes and append your faxes to other saved fax documents.

For Windows 95 users:

Select the Start button. Point to Programs, then Multi-Function Center, and then click Message Center.

For Windows 3.1/3.11 users:

Double click the Message Center icon in the Windows screen.

Select the Inbox window from the Message

Center window.

•The Inbox window displays the current status of all facsimiles distributed to you in the Inbox

queue.

Date and Time

Status messages

Complete—The facsimile was received successfully but has not been printed, saved or viewed yet. Incomplete—An incomplete facsimile was received and has not been printed, saved or viewed yet. Recovered—The system failed before the facsimile was completely received and was entered in the

Inbox. Information in the Log may be incomplete. The facsimile may be incomplete. Viewed—The facsimile has been viewed but not printed or saved. Printed—The facsimile was printed but not saved. Saved—The facsimile has been saved.

Fax ID (if

transmitted)

Status messages

Number of pages received

PeadMe

Page 83

Viewing received faxes on the PC screen

To view a fax in your inbox

Select the fax you wish to view in the Inbox

window. <Fig. 1>

Select View from the File menu of the Message

Center Inbox window or click the VIEW button on

the toolbar.

•The Viewer application window will display the selected fax. <Fig. 2>

To preview the first page of the

received fax

■aS' FaHL

sj:

VIEW button

-----

PREVIEW button

Items received:

05/04/97 16:40:14 1 23 4567 05/04/97 16:49:14 9976543

2 Viewed

1 Printed

Select the fax you wish to view in the Inbox window. <Fig. 1>

Select Preview from the File menu of the Message Center Inbox window or click the PREVIEW button

on the toolbar.

•The Preview window will display the first page of

the selected fax. <Fig. 3>

<Fig. 1>

<Fig. 3>

^If you are using Windows 3.1/3.11, the dialog

box images shown above will slightly differ from the actual ones.

Page 84

Receiving faxes on your PC (cont.)

Printing received documents

Select the document you wish to print in the

Inbox window.

Select Print from the File menu or the PRINT button from the toolbar. <Fig. 1>

•The Print dialog box will appear. <Fig. 2> If you want to change your selected printer or

print setup, select Setup.

•The Print Setup dialog box will appear.

<Fig. 3>

If you want to use the facsimile unit as a printer,

select Panasonic MFC print from the Printer

list. Choose the printer you wish to use, by selecting

the OK button.

Enter the number of copies you want to print in

the Copies field, and then select the OK button.

•The Inbox Print dialog box will appear. <Fig. 4>

Select the range of faxes you want to print from the Inbox Print group.

A. Select Print Seiected to print the facsimiles

you selected.

B. Select Print Unprinted to print all the

unprinted facsimiles.

C. Select Print Aii to print all the facsimiles.

If you want to delete the selected faxes

automatically after they have been printed,

select the Delete After Printing check box.

■ *! 1 !i Items iBoeived

IK I m/WS? 16:40;14 12345S7 2 Viewed

C5/04/37 1.6:4aLi

______________

3B7S543 1 Prirted

In III I f HKi

• r;'- -'.V'- -tw*

''^4^iinnn Bubble Jh BJC 4D0I1 nn LPT1

'' J Pandiunic MhC ALA File nnALAFILF

Rubble^lst BJC-40ntanlPI1

. _J Panaio

JPanaionic MFC Fai on roMt

aeonic

iheet feeilei 5|. " "'v'-

<Fig. 1>

<Fig. 2>

.«jr—‘

<Fig. 3>

If you want the seiected fax scaled to fit within

the size of paper you selected in the Print Setup

dialog box, select Scale To Fit. Select the Print button.

iKlf you are using Windows 3.1/3.11, the dialog box

images shown will slightly differ from the actual ones.

InboK Print

A' “

________

-wtSLZi

___

L—jid''; J

<Fig. 4>

Page 85

Faxing a document on the facsimile unit

Place the document(s) on your fax machine.

<Fig. 1>

For Windows 95 Users:

Select the Start button. Point to Programs, point to Multi-Function Center, then click Send From

Fax.

For Windows 3.1/3.11 Users:

Double click Send From Fax in the Multi-Function Center program group.

•The Send From Fax application window will appear. <Fig. 2>

Enter the name and fax number using the keyboard or select the desired entry in the address

book currently displayed in the Address Book

name box.

You can access the Address Book application by

selecting Addr Bk... or the Address Book menu.

•The Address Book application window will appear.

If you accessed the Address Book application, select Exit from the File menu.

Select the Start button in the Send From Fax application window.

<Fig. 2>

iiilf you are using Windows 3.1/3.11, the dialog

box image shown above will slightly differ from the actual one.

Page 86

Making an Address Book

The Address Book is your personal information database for fax and telephone numbers.

To make the Address Book:

For Windows 95 Users:

Select the Start button. Point to Programs, point

to Multi-Function Center, then click Address

Book.

For Windows 3.1/3.11 Users:

Double click Address Book in the Multi-Function Center program group.

•An Address Book will be displayed. <Fig. 1> Click the File menu and select New.

•A New dialog box will be displayed. <Fig. 2>

Enter the File Name. Enter the Address Book

name. Click the OK button.

•The Address Book is made.

<Fig. 1>

To make an entry in the Address

Book:

Click the Open button.

•The open dialog box will be displayed. <Fig. 3> Select the desired Address Book and click the OK

button.

Enter or edit the Name, Company, Fax No.,

Telephone No. and Notes.

Click the Add button. <Fig. 4>

•The entry will be added to the Address Book.

Broadcast

When sending the same document to more than one location, you can use the list function in the Address Book. You may select as many locations as you want from the Address Book.

<Fig. 2>

<Fig. 3>

•Add button

^If you are using Windows 3.1/3.11, the dialog box

images shown will slightly differ from the actual ones.

<Fig. 4>

Page 87

Scanning and saving documents=

Your facsimile unit can be used as a scanner to enable you to incorporate image files into other Windows applications. The scanned file can be saved as an .ALA (image) file, a .TIF, .PCX, .OCX, or .BMP file.

Place the document(s) on your fax machine.

<Fig. 1>

For Windows 95 Users:

Select the Start button. Point to Programs, point to Multi-Function Center, and then dick Viewer.

•The Viewer application window will appear.

For Windows 3.1/3.11 Users:

Double click Viewer in the Multi-Function Center.

•The Viewer application window will appear. Select Scan from the File menu. <Fig. 2>

•The TWAIN Scanner dialog box will appear. <Fig 3>

Set the intensity and optimize for the type of document you are scanning.

Select Scan.

•The scanned document is displayed in the Viewer application window.

Select Save As... from the File menu.

•The Save As dialog box will appear. <Fig. 4>

Enter the file name in the File name text box, and then select the drive and directory where you want to store the document.

Select the OK button.

<Fig. 1>

<Fig. 2>

Mulh Function l.rnlrr TWAIN S

jsiszd

<Flg. 3>

^ If you are using Windows 3.1/3.11, the dialog box

images shown will slightly differ from the actual ones.

<Fig. 4>

Page 88

Receiving faxes directly to your fax machine

If you do not want to be disturbed by incoming faxes when using the PC, but want to receive faxes directly to your facsimile machine, set one of the following. —Pause your Inbox on the PC —Turn off the PC LINK on the facsimile unit

To pause your Inbox

From the Inbox window select Pause Inbox from the File menu or select the Pause Inbox check box on the

Toolbar.

To turn off the PC LINK on the facsimile unit

•When this feature is off, any operation from your PC like fax transmission/reception, scanning, printing or copying cannot be performed.

^ Press (MENÜ1.

Display;

2 Press then

Press [ STÄRT/COPY/SET]

Press (3 or to select “OFF”.

•To turn on the PC LINK on the facsimile unit,

g Press iSTART/COPY/SET]

0 Press fMENUl

|T| 0.

select “ON”.

SYSTEM SET UP

PC LINK

MODE=ON

[▼A]

Dial keypad

ISTART/COPY/SET I ®

iMsg

Page 89

Getting help for further information

To obtain information about the Multi-Function Center applications, use the help function.

For help, follow these steps.

For Windows 95 Users:

1. Click the Start button.

2. Click Programs.

3. Click Multi-Function Center.

4. Click the application you need help with.

5. Click Help menu.

6. Click Index or Contents and choose the subject you need help with.

For Windows 3.1/3.11 Users:

1. In Program manager, double click

Multi-Function Center.

2. Double click the application you need help with.

3. Click Help menu.

4. Click Index or Contents and choose the subject you need help with.

Functions of the Multi-Function Center applications

Applications

Viewer

Functions

Editing images

•Clearing portions of an image

•Copying to the Windows Clipboard

•Cropping images

•Cutting images

•Cutting or copying an entire image

• Inverting the color of an image

• Pasting from the Windows Clipboard

•Stretching and shrinking images

•Symmetrically changing the size of an image

Viewing Images

•Adding an application button to the Action Bar

•Arranging how windows and icons are displayed

• Displaying thumbnails

• Fliding or displaying the Toolbar, Status Bar or Action Bar

• Magnification, reductions or orientations

• Next or previous page

• Rotating the image

•Viewing different pages of a multiple page file

•Zooming—Sizing the image to the size of the window

•Zooming in a specified area of the image

Copier

Address Book

• Making a Copy

• Making multiple copies

• Reducing/enlarging your copy

• Setting up your Copier

•Choosing a printer

•Changing address books

•Copying Information into the clipboard

•Dialing a voice number

• Pasting information into your address book

• Printing an address book entry or the entire book

•Saving the address book as a file

•Sending a cover page fax

• Using editing key combinations to Cut, Paste, Copy and Undo editing

Page 90

Getting help for further information (cont.)

Applications

Message Center

Functions

•Cover page—Creating and Setting up

•Setting Up Your Personal Information—PC Fax Logo, Telephone Number, and Night Delivery Time

•Time/Date stamp on received faxes

• Resending a fax

•Automatically printing incoming faxes

• Loading the Message Center automatically

Received Faxes

• Inbox Activity Log

•Automatically deleting your faxes after printing

•Deleting faxes

•Stop receiving faxes on the PC

•Manually receiving faxes

•Monitoring the fax line status

•Pausing and Resuming the Inbox so that you can run other communications programs

• Previewing a received fax listed in the Inbox window

• Printing faxes

•Saving faxes

•Viewing the list of received faxes

•Stamping received facsimiles with the time/date received

•Viewing faxes

Sending Faxes

•Viewing the list of outgoing faxes

•Resending undelivered facsimiles

•Changing the destination fax number or delivery schedule

• Unsuccessful dialing attempts

Canceling Faxes

• Pause and Resume sending facsimiles

• Deleting facsimiles

• Monitoring the Fax line status

•Viewing the Outbox queue

•Outbox Activity Log

Send From Fax

Finder

Launch Pad

•Adding the current addressee to an Address Book

•Changing Address Books

•Choosing the Resolution

• Phone Number (addressing your fax)

•Sending a fax to multiple recipients (Specify To; Cc: Faxes)

•Sending a fax while you are doing other work on your PC

•Sending a fax with a cover page

•Sending a fax without a cover page

•Setting up your scanner

•Sorting the Address Book

•Specifying a distribution list as your fax destination

•Deleting files

•Printing, viewing and faxing files

•Searching for files

•Adding an application to your Launch Pad icon bar

•Automatically activating the Launch Pad

•Making your Launch Pad icon bar always visible on your desktop

• Removing an application from the Launch Pad

Page 91

Troubleshooting

Error messages on the display

If the unit detects a problem, one or more of the following messages will appear on the display:

CALL SERVICE

CHECK COVER

CHECK DOCUMENT

CHECK FILM

CHECK LEVER

CHECK MEMORY

CHECK PAPER

71 ^

*■ * *

_________________

•There is something wrong with the unit. Contact our service personnel.

•The front cover is open. Close it.

•The document is not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers inside the unit (p. 105). If the problem remains, adjust the feeder pressure {p. 102).

•The film cartridge is not inserted properly. Reinsert it correctly (p. 103,104).

•The recording paper set lever is released. Push it back to set the lever (p. 9).

'Memory {telephone numbers, parameters, etc.) has been erased. Re-program.

•The recording paper is not installed or the unit ran out of paper. Install paper (p. 8).

•The recording paper is not fed into the unit properly or has jammed near the recording paper entrance. Clear the jammed paper (see “When paper has

jammed near the recording paper entrance” on page 101).

Do not install folded or heavily curled paper in the paper tray.

j f I f I f f

# I j: * t

,i ,i. * j f

FAX IN MEMORY

FAX MEMORY FULL

FILM EMPTY

FILM NEAR EMPTY

MESSAGE FULL

NO RESPONSE

PAPER JAMMED

•The unit has (a) document{s) in memory. See the other message instructions to print out the document(s).

•The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper or clear the paper jam.

•The film is empty. Replace the film or film cartridge with a new one (p. 103, 104).

•The film is slack. Tighten it (see step 8 on page 104) and install again.

•The remaining film can print approx. 10 pages of A4 size documents. Prepare a new film or film cartridge (p. 6).

•There is no room left in memory to record a voice message. Erase some or all of the messages (p. 26, 54).

•The receiving unit is busy or ran out of recording paper. Try again.

•A recording paper jam occurred under the film cartridge. Clear the jammed paper (p. 100).

(continued)

Page 92

Error messages on the display (cont.)

OMJ№|cRiMpDY

PC FAIL OR BUSY

PLEASE WAIT

POLLING ERROR

REDIAL TIME OUT

REMOVE DOCUMENT

REMOVE PRINTOUT

STARTER FILM END

•The fax function cannot be operated on the PC. The RS232C cable is not connected correctly, or the software is not running on the PC.

•The unit is checking if the film is set correctly. Wait for a while.

•The other fax machine does not have a polling feature. Check with the other party.

•The receiving unit is busy or ran out of recording paper. Try again.

•The document is jammed. Remove the jammed document (p. 102).

•Attempted to transmit a document longer than 600 mm (23^/8"). Press the STOP button and remove the document (p. 102).

Divide the document into two or more sheets and try again.

•There is too much paper on the paper stacker. Remove the printed paper. If the display message still remains after removing the paper, a paper jam may have

occurred. Remove the jammed paper (see “When paper has jammed near the recording paper exit” on page 101).

•The starter film is empty. Replace the film or film cartridge with a new one

(p. 103, 104).

TRANSMIT ERROR

UNIT OVERHEATED

•A transmission error occurred. Try again.

>The unit is too hot. Let it cool down.

Page 93

Before requesting help

General

1 cannot make and receive calls.

The unit does not work.

The unit does not ring.

The REDIAL/PAUSE button does

not function properly.

The receive mode does not function as explained on page 22.

During programming, 1 cannot enter the remote fax activation code or the remote operation ID.

•The power cord or telephone line cord Is not connected. Check the connections {see page 10).

• Disconnect the unit from the telephone line and connect a known working telephone. If the known working telephone operates

properly, call your service center to have the unit repaired. If the known working telephone does not operate properly, consult with your telephone company.

•The ringer volume is set to OFF. Adjust to a suitable level (see page 17).

•If this button is pressed during dialing, a pause will be inserted. If pressed immediately after a dial tone is obtained, the last number dialed will be redialed.

•The ring pattern detection is set. Check it (see page 46).

•All or part of the number is the same as another code or ID. Change the number (see pages 44 and 52).

Fax transmission

The other party complains that letters on their received document are distorted.

The other party complains that dirty

patterns or biack lines appear on

their received documents. The other party complains that they

cannot send documents.

1 cannot make an international fax

call.

; t

• If your line has special telephone services such as call waiting, the

service may have been activated during fax transmission. Connect the unit to a line that does not have such services. Or suspend Call Waiting.

•An extension telephone on the same line is off the hook. Hang up

and try again.

•The glass or rollers are dirty. Clean them (see page 105).

•The junk mail prohibitor is set to ON. Program their facsimile number for automatic dialing (see page 33) or set the junk mail prohibitor to OFF (see page 45).

• Use the overseas transmission mode (see page 64).

•Add two pauses at the end of the telephone number (see page 37).

Page 94

Before requesting help (cont.)

Fax reception

. ■ ... , i i * l , i; * 1 t %

1 cannot receive documents

automatically.

•The receive mode is set to the TEL mode. Set to the ANS/FAX, TEL/FAX or FAX mode.

•The time to answer the call may be too long. Decrease the number of rings {see pages 59, 60 and 61).

•The greeting message is too long. Shorten the message (see page

47).

•The junk mail prohibitor is set to ON. (see page 45).

• FaxAbility is set on but you do not have the service (see page 46).

.......

■ ci%t^|lF«€0r : " ^ .

The recording image is faint.

The printing quality is poor.

A biank sheet is ejected after the

received documents are printed out.

Answering device

No voice messages have been recorded in the ANS/FAX mode.

1 cannot retrieve recorded

messages from a remote telephone.

Copying

; PROBueM

•The sender transmitted a faint document. Ask them to transmit a clearer copy of the document.

•The thermal head is dirty. Clean it (see page 105).

•Some paper has instructions recommending the side to print on. Try turning the paper over.

•The receiving reduction rate is not programmed correctly. Program the proper reduction rate (see page 66).

....'......

•The memory is full. Erase some or all of the messages (see pages 26 and 54).

•Make sure that you use the remote operation ID correctly (see

page 52).

OAUSea^ REMEDY

......

' ^

A dirty pattern or a black line appears on the copied documents.

The copied image is distorted.

The document is not copied

properly.

The copied document is blank.

The printing quality is poor.

A paper jam occurs during copying.

•The glass or rollers are dirty. Clean them (see page 105).

•The thermal head is dirty. Clean it (see page 105).

•The film is not inserted correctly. Insert it correctly (see pages 103 and 104).

•Some paper has instructions recommending the side to print on.

Try turning the paper over.

•The film is not inserted correctly. Insert it correctly (see pages 103 and 104).

Page 95

If a power failure occurs...

When a power failure occurs, note the following:

•The unit will not function during a power failure.

•Transmission and reception will be interrupted. Check the transaction by printing a journal report.

•If fax documents are stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.

• If delayed transmission is set and the programmed start time has passed during a power failure,

transmission wilt be attempted soon after power is restored.

Power down report

The power down report will be automatically printed out after power is restored.

The report will not be printed out when there are no documents stored in memory.

Power down report sample

Page 96

Error codes on your PC when using Multi-Function Center software

When using the Multi-Function Center software and the printer or scanner function is initiated and an error occurs, an 8 digit error code will be dispiayed on the status log window. See the printer 8 digit error code below and the scanner 8 digit code on page 99.

Error code for “Printer not ready.” status:

Recording paper set lever:

When this digit is “1”, the recording paper set lever is released. Push it back to set the lever (p. 9).

Paper jam near the recording paper entrance:

When this digit is “1”, the recording paper is not fed into the unit properly or has jammed near the recording

paper entrance. To clear, see page 101.

Paper jam under the fiim cartridge or too much paper on the paper stacker:

When this digit is “1”, the recording paper jammed

under the fiim cartridge or there is too much paper on the paper stacker. Clear the jammed paper (p. 100) or

remove the printed paper.

Cover open:

When this digit is “1”, the top cover is open. Close it.

Film:

When this digit is “1”, film is empty or the film is not

inserted in the cartridge correctly. Replace the film or film cartridge with a new one (p. 103) or reinsert the film correctly by referring to step 8 on page 104.

Unit overheat:

When this digit is “1”, the unit is overheated. Leave it to cool down.

Page 97

Document feed:

When this digit is “1”, the document is not fed into the unit properly. Reinsert the document.

Document jam:

When this digit is “1”, the document is jammed.

Remove the jammed document (p. 102).

Cover open:

When this digit is “1”, the top cover is open. Close it.

For example:

If “1” appears in the 8 digit code, see the corresponding instructions and solve the problem.

e.g. When “Scanner not ready. Error code=00010000” is displayed on the Status Log window:

Cause & remedy—The top cover is open. Close it.

Page 98

Clearing a recording paper jam

If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper by following the display message on this page and page 101.

When paper has jammed under the film cartridge------------------

The display will show the following message;

PAPER JAMMED

Remove the jammed paper as follows;

Slide the front cover open lever forward to unlock

the front cover and lift open.

Remove the film cartridge.

Remove the jammed recording paper.

If the film is slack, tighten it by winding the bottom side gears.

Page 99

Replace the film cartridge by matching the blue

label side of the cartridge with that on the unit. Close the front cover securely by pushing down on

both ends.

When paper has jammed near the recording paper entrance

The display will show the following message;

CHECK PAPER

Remove the jammed paper as follows:

Pull the recording paper set lever forwards, then pull out the jammed recording paper from the recording paper entrance.

-------------------------------------------------------------

When paper has jammed near the recording paper exit

The display will show the following message:

REMOVE PRINTOUT

Remove the jammed paper as follows:

Lift the unit slightly and push out the jammed recording paper from the triangular window on the

bottom of the unit.

Remove the jammed recording paper from the recording paper exit.

•If you cannot remove the jammed paper, remove it by following steps 1-4 on page 100.

Page 100

Clearing a document jam

If the unit does not release the original document during feeding, remove the document as follows:

Slide the front cover open lever forward to unlock the front cover and lift open.

Remove the jammed document carefully.

Close the front cover securely by pushing down on both ends.

Front cover open lever

Adjusting the feeder pressure

When no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

Front cover

Slide the front cover open lever forward to unlock

the front cover and lift open. Shift the position of the lever by using an

instrument with a pointed end, like a clip or

bail-point pen.

Position A: When documents do not feed Position B: Standard position (pre-selected) Position C: When documents multiple feed

Close the front cover securely by pushing down on both ends.

Panasonic KX-F1110NZ User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

INSTALLATION:

WARNING:

OTHER INFORMATION

To use this unit with your PC

Note:

The film is not reusable. Do not rewind and use the film again.

Note:

Note:

Adding paper to the paper tray

Answering control buttons

Control panel

Before using your unit, program the correct date and time, your iogo and your facsimile telephone number.

Fax Correspondence

Press MENU .

Press [START/COPY/SETl.

y Press (START/COPY/SET].

Press [Oo] [HI].

Press [START/COPY/SET].

Note:

Handset voiume

Speaker volume

Selecting the resolution

To feed 16 or more sheets at a time

Ringer volume

To stop transmission

Documents the unit can feed

Note:

Maximum size Effective scanning area Document weight

MANUAL RECEIVE MODE

TEL mode

(pre-selected)

Allows you to answer all calls manually.

Automatic voice and fax recognition

Need help?—Follow the voice guide

Press [DIGITAL SP-PHONEl.

[START/COPY/SET]

Fax voice guidance voiume

Receiving documents (receive mode, etc.) (cont.)

Receiving fax documents and/or recording incoming voice messages automatically (ANS/FAX mode)

Setup of voice message and document reception

Allowing you to answer all calls manually (TEL mode)

To stop reception

Listening to recorded messages

■ To listen to new messages

■ To listen to all messages

Voice time/day stamp:

Erasing recorded messages

■ To erase specific messages

To erase all messages

Note:

(MEMO/2WAY REC)

Recording a telephone conversation

Setting the answering device voiume

Functions during piayback —

■ To repeat a message

■ To skip a message

■ To change the playback speed

To stop playback

(automatic voice and fax recognition)

Silent ring fax recognition system

Note:

(receiving fax documents only)

Changing the AUTO RECEIVE mode setting

Setting the FAX mode

Using the TEUFAX mode

Helpful hints when using the TEL/FAX mode

If an extension telephone is connected, the facsimile unit and the extension telephone will ring as follows.

Note:

Setting the TEL/FAX mode

Fax auto redial

One-touch dialing:

For upper stations (1 -9)

[START/COPY/SET]

[MENU

Press iSTART/COPY/SET).

To keep the telephone number confidential