Panasonic KX-F1110NZ User Manual

Panasonic

Multi-Function Plain Paper FAX

Model No.

KX-F1110NZ

TO GET STARTED EASILY,

PLEASE READ

THIS SECTION FIRST.<

OPERATING INSTRUCTIONS

Please read these Operating Instructions before using the unit and save for future reference.

Quick Start

Table of Contents

Before you start

•Included accessories

•Accessory order information ......................................................................... 6

•Overview ........................................................................................................ 7

Installation

• Installing the diverter .................................................................................... 8

• Installing the paper ........................................................................................ 8

•Connecting the telephone line and the power outlet

• Location of controls ...................................................................................

• Help function ............................................................................................... 12

Initial preparation

•Setting the date and time.............................................................................. 13

•Setting your logo .......................................................................................... 14

•Setting your facsimile telephone number ..................................................... 15

Basic operations

•Making voice calls........................................................................................ 16

•Answering voice calls

•Making a copy .............................................................................................. 18

•Transmitting documents

• Receiving documents {receive mode, etc.)

•Operating the answering device.................................................................. 26

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..................................

....

............................................................................... 17

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10 11

20 22

Special receiving modes

FAX mode (receiving fax documents only)

TEUFAX mode (automatic voice and fax recognition)

Automatic dialing

Storing telephone numbers for automatic dialing.............................................. 33

Making voice calls using automatic dialing

Transmitting documents using automatic dialing

Electronic telephone directory (selecting a station name in the directory)

Telephone

Voice contact (talking to the caller during or after fax reception

or transmission)............................................................................................. 36

RECALL and REDIAL7PAUSE buttons............................................................ 37

Special sending features

Polling (retrieving fax documents) .................................................................... 38

Delayed transmission (sending a fax at a later time)

Transmitting documents from memory

Transmitting documents to multistations .......................................................... 41

Reserving transmission during fax reception

Printing a cover page ....................................................................................... 43

Special receiving features

Remote fax receiving (using an extension telephone to receive

a fax message).............................................................................................. 44

Junk mail prohibitor (preventing the reception of unwanted fax documents) ., 45

Receiving with a distinctive ring service (FaxAbility) ........................................ 46

Answering device

Recording your own greeting messages Transferring incoming call messages Operating the answering device from a remote telephone

Enhanced copy features

Making an extension copy

Making a reduction copy................................................................................... 57

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34 34 35

47 49

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example: near a bath tub, wash bowl, kitchen sink, etc.

5. Place this unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power

supplied to your home, consult your dealer or

local power company.

8. For safety purposes this product is equipped

with a three prong grounded plug. If you do

not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this

unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not

disassemble this unit. Take the unit to an authorized service center when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorized service center when the following conditions occur: A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit.

C. If the unit has been exposed to rain or

water.

D. If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may

require extensive work by an authorized

service center.

E. If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when

in the vicinity of the leak.

SAVE THESE

INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING:

To prevent the risk of fire or electrical shock, do

not expose this product to rain or any type of moisture.

OTHER INFORMATION

• Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

•The unit should be kept free from dust, high temperature and vibration.

•The unit should not be exposed to direct sunlight.

•Do not place heavy objects on top of this unit.

• Do not touch the plug with wet hands.

Before you start

Included accessories

Power cord

Diverter

• If any items are missing or damaged, contact your dealer. ►Save the original carton and packing materials for future shipping and transporting of the unit.

...........

.................

1 pc.

Telephone line cord

......................

Paper tray

............

1 pc.

Handset

Film cartridge (with starter film)

—The film cartridge is

...............

pre-installed.

1 pc. Handset cord

___

1 pc.

Panasonic Multi-Function Center Software (Floppy disks)

...........................

To use this unit with your PC

A RS232C cable is required to connect to a personal computer, see page 78.

Please purchase at any computer supply store.

___

1 pc.

3 pcs.

Accessory order information

The starter film is only 20 meters (65') long. We recommend buying regular film [100 m (328 )] for extra stock.

.....

KX-FA135A

KX-FA136A

Description

Film cartridge

Replacement film

[216 mmx 100 m (SVa'^x 328') roll]

[216 mm X 100 m (OVa" x 328 ) rolls]

Specitications

1 cartridge and 1 film

2 films

Note:

The film is not reusable. Do not rewind and use the film again.

"" ' 'T'- -

The film has been already installed in the cartridge.

Film only. Use with your

original cartridge.

......... . ■ .. < •

d^mem

Summary of user programmable features......................................................... 58

Setting the ANS/FAX mode ring count

Setting the FAX mode ring count ................................................................. 60

Setting the TEL7FAX mode ring count ........................................................ 61

Setting the silent fax recognition ring count.................................................. 62

Changing the caller’s recording time............................................................. 62

Changing the logo print position ................................................................... 63

Sending documents overseas ....................................................................... 64

Film/Paper save reception ............................................................................. 65

Receiving oversized documents .................................................................... 66

Changing the display contrast ....................................................................... 67

Setting the message alert ............................................................................. 67

Setting the recording time alert

Setting the memory reception alert

Setting the friendly reception ........................................................................ 69

Setting the fax voice guidance

Changing the recording time for the ANS/FAX greeting message

Setting the ICM monitor ................................................................................ 70

Signaling your pager that you have received a fax document

Setting the film detection................................................................................ 72

Resetting the advanced features ................................................................... 73

ECM communication

Printing reports and lists .................................................................................... 74

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68 68

69 70

Features............................................................................................................ 78

Preparation........................................................................................................ 78

Connecting to a computer

Installing the Multi-Function Center software ................................................ 79

Included applications ..................................................................................... 79

Printing/faxing from a Windows application

Receiving faxes on your PC ............................................................................. 84

Faxing a document on the facsimile unit ........................................................... 87

Making an Address Book.................................................................................. 88

Scanning and saving documents ....................................................................... 89

Receiving faxes directly to your fax machine ...................

Getting help for further information................................................................... 91

Error messages on the display .......................................................................... 93

Before requesting help...................................................................................... 95

If a power failure occurs.................................................................................... 97

Error codes on your PC when using Multi-Function Center software

Clearing a recording paper jam ...................................................................... 100

Clearing a document jam ................................................................................. 102

Adjusting the feeder pressure ........................................................................ 102

Checking the remaining film ........................................................................... 103

Replacing the film or film cartridge ................................................................. 103

Cleaning the inside of the unit ........................................................................ 105

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.....................................................

................................

Troubleshooting

..............

Routine care

Specifications ................................................................................................... 106

One-touch dialing list........................................................................................ 107

Speed dialing list............................................................................................... 108

Index................................................................................................................. 109

Installation

Installing the diverter

Insert the diverter into the slots on the main unit until it clicks into place.

,o '«P

Installing the paper

The recording paper size that can be loaded is A4. The paper tray can hold up to 150 sheets of 75 g/m^ {20 lb.) paper. Use 60 to 90 g/m^ (16 to 24 lb.) paper.

Open the paper tray.

Insert the two fins on the paper tray into the slots

on the back of the unit.

Pull the recording paper set lever forward.

Overview

Document entrance

Paper tray

Document guide(s)

Speaker

Recording paper exit

Paper stacker

Diverter

Recording paper

entrance

Document feeder

tray

Recording paper set lever

Front cover open

lever

Serial interface connector (Used to connect to your PC with a

RS232C cable. For system requirements, see page 78.)

Microphone

{Used to talk to the other party when using the speakerphone. Also used to record greeting messages.)

Document exit

-4* O

(0 fi)

^3.

Connecting the telephone line and the power

*ip

(A C

outlet — - .

Power outlet (220-240 V, 50/60 Hz)

Single telephone line

Telephone line cord

Note:

♦When you operate this product, the power outlet should be near the product and easily accessible.

• If the following message is displayed when the unit is plugged in, the recording paper set lever is released.

.............

Handset

Handset cord

Display: Move the lever back (see step 5 on page 9).

CHECK LEVER

Fan the stack of paper to avoid a paper jam and insert the paper into the paper tray.

•The height of the stack of the paper should not exceed the upper limit on the paper tray, or it may cause a paper jam.

•The paper should not be over the tab.

• If the paper is not inserted correctly, readjust the paper or a paper jam may occur.

stack of paper

Paper tray

Correct

Incorrect

Move the recording paper set lever back.

Pull out the paper stacker completely from the

bottom of the unit.

• Do not place the unit in areas where the paper tray may be obstructed by walls, etc.

Note:

•Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause a paper jam.

•Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or wrinkled or paper with a cotton and/or fiber content that is over 20%.

•Avoid used paper for double-sided printing.

• Do not use paper printed from this unit for double-sided printing with other copiers or printers, or a paper jam may occur.

3 (0

» S'

Adding paper to the paper tray

Pull the recording paper set lever forward.

•The unit will beep and the following message is displayed.

Display:

Remove the paper from the paper tray. Add more paper to the removed paper.

3. Fan the entire stack of paper and insert it into the

4. paper tray. Move the recording paper set lever back.

CHECK LEVER

Location of controls (cont.)

Answering control buttons

Used to select a greeting message (p. 47, 48).

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4-»

Used to record a

J. - I* ' yiccmiy II - *ij|n Used

_ ■ — ^

Used to play back all messages (p. 26, 27).

Used to repeat recorded messages {p. 27).

greeting message (p. 47).

piayback (p. 27).

Used to skip a recorded message (p. 27).

for siow

Used to check greeting messages (p. 48).

Used for quick piayback {p. 27).

Help function

For assistance, press (HELP). The unit will print a quick reference.

Used to record a memo message (p. 28). Also used to record a telephone conversation (p. 28).

Location of controls

Control panel

Dial keypad

Used to initiate/exit programming.

Used for speed dialing (p. 34, 35).

ffIfIlllii

Used to erase recorded messages (p. 26, 48).

Used to print a quick reference (see “HELP function” on the next page).

iCDCDCD

(±)(DCD

I PQRS TUV W>iYZ

I® CD®

----------------

Used to listen to new recorded messages (p. 26, 27).

Used for one-touch dialing. Also used as character and command keys (p. 14, 33, 34).

Checks the amount of remaining film (p. 103).

Used to select a resolution (p. 18).

Used for multistation

transmission (p. 41,42).

■V

10 ^

14 ^

® n

16 ^

^ Pi

16 l;

® Pi

17 U

16 ^

h- ‘

Used for the speakerphone operation (p. 16).

Redials the last number dialed.

Also inserts a pause during dialing (p. 37).

Used for special telephone services (p. 37).

m--'

Used to stop an operation or programming.

Used for voice muting (p. 16).

Used to initiate fax transmission/reception and copying. Also used to store a parameter during programming.

Used to select a lower station (p. 33, 34).

Used to turn on/off the auto receive mode (p. 22, 24).

Adjusts ringer/handset/speaker volumes. Also used as a cursor key or a selection key (p. 13, 16. 17).

Setting your logo

The logo can be a company, division or personal name in an abbreviated form.

£ a

Press [MENU].

Display:

Press then [^.

Press [START/COPY/SET].

Enter your logo up to 30 characters using the dial keypad and direct call station keys.

For example, when entering “Bill” as your logo:

1. Press [Tl twice.

2. Press [5 six times.

3. Press U] six times.

4. Press ((VOLUME]) to move the cursor and press six times.

Note:

• If you use the same number key continuously to enter the next character, press ® ((VOLUME)) to move the cursor.

Press START/COPY/SET .

Press (MENUI

SYSTEM SET UP

YOUR LOGO

LOGO=

LOGO=B

LOGO=:Bi

LOGO=Bil

LOGO=Bill

Dial keypad

OCDCX)i CDCE)®jfc CDCEiCDl CD®®!

1. ' ■ -

Character table

t I -1

CD CD CD

I ^

É>y

CD CD

■I I I f <

* * i №

CD CD CD

T »

i Ï * 1 i «

I 4 t

4 I i i I- ^

■Ï i I

Direct call station keys

A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k I 5

M N O m n 0 6 PQRSpqrs?

T U V t u V 8

WXYZwxyz9 0 ()<>!"#$%& ¥

? I @ ^ ’

INSERT key (Used to insert one

character or one space.)

SECRET key (Used for automatic

dialing on page 33.)

To correct a mistake while

programming

Use (3)/(B ([VOLUME]) to move the cursor to the incorrect character, then make the correction, or Press [ STOP ] to delete the character to the left of the cursor.

I *

f 4 *

■i- i <

SPACE key (Used to replace one

character with a space.)

DELETE key (Used to delete one

character.)

HYPHEN key (Used to insert a hyphen.)

◄ key (Used to move the cursor to

the left.)

► key (Used to move the cursor to

the right.)

Initial preparation

Before using your unit, program the correct date and time, your iogo and your facsimile telephone number.

This information will be printed on the top of each page transmitted from your unit.

Your logo

FROM ; Panasonic Pax system

Your facsimile telephone number Date and time

Fax Correspondence

Setting the date and time

Press MENU .

Display:

Press then [T].

Press [START/COPY/SETl.

SYSTEM SET UP

SET DATE & TIME

Enter the correct month/day/year by selecting

each 2 digits.

PHONE NO ; 1234567

y Press (START/COPY/SET].

g Press [MENU].

Feb. 26 1997 04:02PM PI

■o CD

Û)

Exampie: Aug. 10 1997

Press [Oo] [HI].

M:08/D:10/Y:97

>lf you make a mistake, press

([VOLUME]) to move the cursor to the incorrect number, then make corrections.

Press [START/COPY/SET].

Enter the correct hour/minute by selecting

each 2 digits.

Press @ to select AM or PM. Example: 3:00PM

Press [^[3 E®, then press until PM is displayed.

TIME:

• If you make a mistake, press (5y(B ([VOLUME]) to move the cursor to the incorrect number, then make corrections.

03 ; 00PM

Note:

• If you press [STOP] while programming, the display will return to the previous one.

•The accuracy of the clock will be approximately ±60 seconds a month.

Basic operations

Making voice calls

Press (DIGITAL SP-PHONEl or lift the handset.

Dial the telephone number.______________

• If you misdial, press (DIGITAL SP-PHONEl or

hang up and dial again.

When the other party answers, speak into the

microphone or handset. When finished, press (DIGITAL SP-PHONE] or

hang up the handset.

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o ^ Voice muting

(A CO

Using this feature, the other party cannot hear you but you can hear them.

1. Press [ MUTE) during a telephone conversation,

2. To resume the conversation, press (MUTE).

Display:

Dial keypad

Handset i

[DIGITAL SP-PHONE] Microphone

Handset voiume

Press (VOLUME] (l5X3) while using the handset.

•3 levels (high/middle/low) are available.

<MUTE>

Speaker volume

Press [VOLUME] (®/®) while using the speakerphone.

•8 levels (high to low) are available.

Hints for speakerphone operation:

•Use the speakerphone in a quiet room.

• If you have difficulty hearing the other party, adjust the volume using (VOLUME].

•If you and the other party speak at the same time, parts of your conversation will be cut off.

•To switch to the handset, lift the handset. To switch back to the speakerphone, press

[DIGITAL SP-PHONE].

Setting your facsimile telephone number

^ Press [MENU],

Display:

2 Press then [^.

Press iSTART/COPY/SET).

Enter your facsimile telephone number up to

20 digits.

•The @ button inserts a space and the button a

•To correct a mistake:

Use 3XB f[ volume)) to move the cursor to

the incorrect character, then make the correction,

or Press [ STOP ] to delete the character to the left of the cursor.

Example for New Zealand:

+64 9 1234567 Press [gSEHEBEIIlSEgSH.

SYSTEM SET UP

YOUR TEL NO.

NO. =

■o "1

a> a>

Press tSTART/COPY/SET).

Press [MENU].

Making a copy

Any transmittable document can be copied.

Open the document feeder tray.

Insert the documents (up to 15 sheets) FACE

DOWN until a beep tone is heard. Adjust the document guides to the width of the

document.

Press iRESOLUTION] repeatedly to the desired

setting, if needed (see below).

g Press fSTART/COPY/SETl

•The unit will start printing.

Note:

• If a resolution is not set, FINE resolution will automatically be selected.

•You can make or receive a voice call while making a copy.

To stop copying

Press [STOP].

Selecting the resolution

You can select the desired resolution by pressing

(RESOLUTION).

For printed or

typewritten originals

with normal-sized characters.

For originals with small printing.

For originals with

minute printing.

For originals

containing

photographs, shaded drawings, etc.

Note:

• Using the fine, super fine or half tone setting will increase the transmission time.

• If the resolution setting is changed during feeding, it will be effective from the next sheet.

•The super fine resolution only works with other compatible machines.

To feed 16 or more sheets at a time

Insert the first 15 sheets of the document. Add the extra sheets (up to 15) before the last sheet is fed into the unit.

Answering voice caiis

When the unit rings, press [DIGiTAL SP-PHON^

or lift the handset. When finished, press (DIGiTAL SP-PHONH or

hang up the handset.

Ringer volume

Press (VOLUME) ((3/l3) while the unit is idle.

•4 levels (high/middle/low/off) are available.

To turn the ringer off:

1. Press [VOLUME] (O) repeatedly.

•The following messages will be shown alternately:

Handset

(DiGITAL SP-PHONE] [VOLUME]

iSTART/COPY/S^

2. Press (START/COPY/SETl

Whiie the ringer volume is set to off:

The display will show the following message and the

unit will not ring when receiving a call:

RINGER OFF

When receiving a call, the unit will not ring, but will

show the following message:

INCOMING CALL

Transmitting documents

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ffl

open the document feeder tray.

Insert the documents FACE DOWN (up to 15 sheets) until a beep tone is heard.

Adjust the document guides to the width of the

document.

Press (RESOLUTiON] repeatedly to the desired

setting, if needed (see page 18).

Press [DiGtTAL SP-PHON^ or lift the handset.

a o

o «

Dial the telephone number.

• If you misdial, hang up and dial again.

When a fax tone is heard, press (START/COPY/SETl.

Hang up the handset if using it.

Note:

• If the other party answers your call, ask them to start receiving a fax, then press your (START/COPY/SET ].

Document

feeder tray

Dial keypad

[PiGiTAL SP-PHONE]

iSTO^

Document guides

RESOLUTiON

f START/COPY/SET]

To stop transmission

Press [STOP].

•To eject the document, press (STOP) again.

Fax voice guidance about

transmission

After transmission, one of the following messages will tell you the result.

—Transmission is complete. —Transmission has failed. —Transmission has been interrupted.

You can set this feature to OFF and the guidance will not be heard. Or you can set this feature to ERROR and the guidance will prompt you only when fax transmission fails (see page 69).

Documents the unit can feed

Minimum size

Note:

• Remove clips, staples or other similar fastening objects.

•Check that ink, paste or correction fluid has dried.

• Do not send the following types of documents: (Use copies for fax transmission.) —Chemically treated paper, such as carbon or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface —Paper with a faint image —Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Maximum size Effective scanning area Document weight

Single sheet:

45 to 90 g/m2 (12 to 24 lb.)

Multiple sheets:

60 to 75 g/m2 (16 to 20 lb.)

4 mm

216 mm

(8V2")

Paper width

216 mm (8V2")

Receiving documents (receive mode, etc.)

Setting the receive mode

The unit has two receive modes: The AUTO RECEiVE mode allows your unit to receive all calls automatically without your assistance.

Use this mode when you wish to use the unit solely as a facsimile machine or when you are going out. The MANUAL RECEIVE mode lets you answer calls by lifting the handset. Use this mode when you are in and wish to answer voice and fax calls.

These modes can be selected by pressing the (AUTO RECEIVE] button. AUTO RECEIVE and MANUAL RECEIVE have two different receive settings.

___________________

MANUAL RECEIVE MODE

c o

o o

AUTO RECEIVE

FAX/MSG.SYS.

The FAX/MSG.SYS.

indicator is off.

TEL mode

(pre-selected)

Allows you to answer all calls manually.

When the unit rings, you must answer all calls by picking up the handset.

•When a fax call is received, you can start fax reception by pressing ( START/COPY/SETÌ. For further details, see page 23.

•You can change to the ANS/FAX mode from a remote location. Call your unit from a touch tone telephone and wait for 15 rings. The answering system will temporarily answer the line. Then enter the remote operation ID (page 52) during the greeting message. The unit will switch to the ANS/FAX mode.

AUTO RECEIVE MODE

AUTO RECEIVE

The FAX/MSG.SYS.

indicator is on.

TEL/FAX

mode

* •

ANS/FAX

mode

(pre-selected)

FAX mode

Automatic voice and fax recognition

When a fax call is detected, the unit will automatically

answer the line and start reception.

When a voice call is detected, the unit will start to ring.

You can lift the handset to answer the call.

For further information about this mode, see pages

30 through 32. To change the number of rings before a

call is answered, see page 61.

Records voice messages and/or receives fax documents.

When a voice call is detected, the telephone answering

system will record the voice message.

When a fax call is detected, the unit will receive fax

documents (see pages 24 and 25). To change the

number of rings before a call is answered, see page 59.

Receives fax documents only.

The unit will answer all calls automatically and activate

the fax function (see page 29). To change the number of

rings before a call is answered, see page 60.

Note:

• Regardless of the mode you select, you can always place calls and send faxes.

•See page 44, “Remote fax receiving (using an extension telephone to receive a fax message)”.

Need help?—Follow the voice guide

^ Press [MENU] until the following is displayed.

Display:

Press [HELP].

Voice guide:

To transmit, insert the document face down until you hear the beep.

Insert the documents FACE DOWN until a beep tone is heard.

Voice guide:

Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.

Press [DIGITAL SP-PHONEl.

Dial the telephone number.

XMT VOICE GUIDE

Dial keypad

(DiGiTAL SP-PHONEl

[HELP] (VOLUME]

[START/COPY/SET]

When a fax tone is heard, press [START/COPY/SET].

Voice guide:

Start transmission.

Note:

•You can lift the handset instead of pressing

(DIGITAL SP-PHONE] in step 4.

Fax voice guidance voiume

Press (VOLUME] ((3/l3) while listening to the

voice guidance.

•9 levels (high to off) are available.

Receiving documents (receive mode, etc.) (cont.)

Receiving fax documents and/or recording incoming voice messages automatically (ANS/FAX mode)

When you turn on the AUTO RECEIVE mode (pre-selected setting is ANS/FAX), the unit will work as a facsimile machine and/or answering device.

If a fax call is detected, the unit will automatically switch to receive faxes. If a voice call is detected, the answering system will begin recording, then the caller can leave a voice message.

•You can use a pre-recorded greeting message (see the next page) or record your own greeting message (see page 47).

-----------------------------

Setup of voice message and document reception

C The total recording time (including the greeting messages) is about 18 minutes. If messages are recorded in a

,0 noisy environment, the recording time may be shortened up to 11 minutes.

To record incoming voice messages and receive fax documents, foliow the steps below:

Make sure that the AUTO RECEIVE mode is set to

ANS/FAX (see page 29). To turn on the AUTO RECEIVE mode, press

[AUTO RECEIVE] until the FAX/MSG.SYS.

indicator light goes on.

•The display shows the following message: Display:

The remaining time for recording incoming

messages will be displayed.

Example:

Note:

• Each incoming message recording time can be set to either 1 minute or unlimited. To change the setting, see page 62.

•When the remaining time is low, erase unnecessary messages from memory (see pages 26 and 54).

•While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not

required, set the ICM monitor feature to OFF (see page 70).

ANS/FAX MODE

TIME LEFT=10ml3s

The FAX/MSG.SYS. indicator is on.

Allowing you to answer all calls manually (TEL mode)

When the unit rings, press (DIGITAL SP-PHONE]

or lift the handset to answer the call.

When: —document reception is required, —a slow beep is heard, or

—no sound is heard, press [START/COPY/SETÌ.

Hang up the handset, if using it.

Note:

•If you do not answer a call by 15 rings, the unit will temporarily activate the fax function to receive documents.

•See page 44, “Remote fax receiving (using an

extension telephone to receive a fax message)”.

Friendly reception

When you answer the call and hear a slow beep, the unit will automatically start fax reception even if you do not press (START/COPY/SET).

• If this feature is not required, set to OFF (see page 69).

When friendly reception is activated, one of the following messages will be heard.

—Please hang up the handset for reception. —Start reception.

• If the voice guidance feature is set to OFF, these messages will not be heard (see page 69).

Fax voice guidance about

reception

After reception, one of the following messages will tell you the result.

—Reception is complete. —Reception has failed. —Reception has been interrupted.

•You can set this feature to OFF. Or you can set this feature to ERROR and the guidance will

prompt you only when fax reception fails (see page 69).

•When the unit receives fax documents

automatically, the voice guidance will not be played.

Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory. While documents are in memory, the unit will: —display an error message and the following

message alternately:

Display:

—alert you with a slow beep (Receive alert).

• Follow the instructions on pages 93 and 94 to clear the problem and print the stored document.

• For memory capacity, see page 106.

FAX IN MEMORY

To stop reception

Press [STOP).

Operating the answering device

Listening to recorded messages

When the unit receives voice messages; —the NEW MESSAGES indicator will flash, —the call counter wilt show the total number of recorded messages, and —a slow beep will sound if message alert {page 67) is set to ON.

-----------

■ To listen to new messages

Press (NEW MESSAGES].

■ To listen to all messages

open the station key panei, then press

'ip

a. o

(ALL MESSAGES].

Note:

•During playback, the display shows the recorded order of the messages.

•Adjust the speaker voiume using [VOLUME).

•The number of calls in the call counter will not reset

until you erase your message.

Voice time/day stamp:

During playback, a synthesized voice wili announce

the time and day when each message was recorded.

Erasing recorded messages

Erase unnecessary messages to prevent memory from becoming fuii.

■ To erase specific messages

Press [ERASE] while listening to the message you

want to erase.

•3 beeps will sound and following message is displayed.

To stop erasing, press [STOP] during 3 beeps.

Display:

To erase all messages

1. Press [ERASE] after listening to all of the

messages.

»To stop erasing, press [STOP )■

2. Press START/COPY/SET .

Display:

STOP=CANCEL

ERASING

ERASE COMPLETED

Pre-recorded greeting messages

The unit has pre-recorded greeting messages. According to the situation, one of the following messages will be played to the caller.

■ When you do not record your own greeting message (page 47), the following message will be

played.

Hello! We are unable to answer right now.

To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.

When the unit detects a problem, one of the following pre-recorded greeting messages will be played.

Hello! We are unable to answer right now.

MESSAGE FULL

FAX MEMORY FULL

To send a fax, please start transmission. To leave a voice message, please try again later. Thank you.

Hello! We are unable to answer right now. To send a fax, please try again later. To leave a voice message, please speak after the beep. Thank you.

MESSAGE FULL

and

FAX MEMORY FULL

Note:

• If you erase your own greeting messages, the pre-recorded greeting messages will play automatically.

Hello! We are unable to answer right now. Please try again later.

Thank you.

Operating the answering device (cont.)

Recording a memo message

To leave a private message for someone, you can record a voice memo. This memo can be played back later, either directly or remotely.

Open the station key panel.

-------------------------

Press [MEMO/2WAY REC].

•A long beep will sound. Speak clearly into the microphone.

When finished, press (STOP).

(MEMO/2WAY REC)

Station key panel

Microphone

Recording a telephone conversation

During the telephone conversation, open the

station key panel. Press [MEMO/2WAY RECl.

Display:

To stop recording, press (STOP) or hang up.

Note:

•All persons using this device for recording telephone conversations shall comply with New Zealand law. This requires that at least one party to the conversation is to be aware that it is being recorded. In addition, the

Principles enumerated in the Privacy Act 1993 shall be

complied with in respect to the nature of the personal

information collected, the purpose for its collection, how it is used and what is disclosed to any other party.

2WAY RECORDING

Station

key panel

Setting the answering device voiume

Press [VOLUME] {(▼X^) while listening to the recorded messages.

•9 levels {high to off) are available.

Functions during piayback —

■ To repeat a message

Press [ REPEAT ] while listening to the message you want to repeat.

• If you press (REPEAT] within 5 seconds of the beginning of the message, the previous message will be played.

•To play back a specific message, press [REPEAT] repeatedly until you hear the message you want to repeat.

•When you want to repeat the new messages, press (NEW MESSAGES] first, open the station key

panel and press (REPEAT].

■ To skip a message

Press (SKIP) to play the next message.

•When you want to skip the new messages, press [NEW MESSAGES) first open the station key panel and press (SKIP).

■ To change the playback speed

Press [QUICK] to play messages at one and a half

times the original speed.

Press [SLOW] to play messages at a half the

original speed.

To return to the original speed:

Press [QUICK] or [SLOW] again during quick or slow playback.

To stop playback

Press [STOPI.

•To resume the new recorded messages, press

[NEW MESSAGES] within 1 minute after pressing [STOP].

•To resume all of the recorded messages, press

[ALL MESSAGES].

TEL/FAX mode -■

(automatic voice and fax recognition)

Use this mode when you wish to receive voice caiis with rings, but do not want to hear the unit ring when faxes are received. When a caii is received, the unit wiii work as foiiows:

A caii is received.

The unit wiii automaticaily answer the iine without ringing. (At this point, a teiephone fee wiii be charged to the caiier.)

• If a TEL/FAX greeting message is recorded (see page 47), it wiii be piayed to the caiier. if extension teiephones are connected, oniy they wiii ring before the caii is answered. ^

The unit wiii now distinguish between a voice and fax caii by detecting the caiiing tone.

Fax caii

The unit wiii receive a document.

Silent ring fax recognition system

The unit will start to ring. ^

•While ringing, the unit will emit a different ring-back-tone to the calling

party.

Voice caii

Answer the call using the speakerphone or the handset.

• If you do not answer the call by a

preset number of rings, the facsimile

unit will switch to the fax.

^ Regarding the ringing pattern of extension telephones and the facsimile unit, see “Helpful hints

when using the TEL/FAX mode” on the next page.

Note:

•Some fax messages that are transmitted manually may not send a calling tone. These calls must be received manually.

Special receiving modes

FAX mode —^

-------------------

(receiving fax documents only)

When you turn on the AUTO RECEIVE mode set to FAX, the unit works as a dedicated facsimile machine. The unit will automatically answer all calls and generate fax tones to the callers.

Changing the AUTO RECEIVE mode setting

Change the AUTO RECEIVE setting from the ANS/FAX mode to the FAX mode.

Press [MENU].

Display;

Press then [^.

Press [START/COPY/SET].

SYSTEM SET UP

AUTO RECEIVE

MODE=AMS/FAX [ ▼ A ]

Press (3 or to select FAX.

MODE=FAX

[▼A]

•To return to the ANS/FAX mode, select ANS/FAX. Press [START/COPY/SET],

Press [MENU],

Setting the FAX mode

Press [AUTO RECEIVE] until the FAX/MSG.SYS. indicator light goes on.

•The display shows the following message: Display: fax mode

The FAX/MSG.SYS. indicator is on.

TEL/FAX mode (cont.)

Using the TEUFAX mode

Record the TEL/FAX mode greeting message (see

page 47).

•The TEL/FAX mode greeting message will be played to the caller when the unit automatically answers an incoming call.

Set the MANUAL RECEIVE mode to TEUFAX (see page 31).

Make sure that the AUTO RECEIVE mode is turned off.

• If the FAX/MSG.SYS. indicator light is on, press (AUTO RECEIVE] to turn off the AUTO RECEIVE mode.

•The display shows the following message: Display: tel/fax mode

The FAX/MSG.SYS. indicator is off.

+ 80 hidden pages