Panasonic KXF1100 User Manual

Panasonic

OPE R AT I NG

Telephone Answering System

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FOR OPERATION ASSISTANCE.

CALL 1-aOO-RELP-FAX

Contents

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Thank you for purchasing the Panasonic Telephone Answering System with Facsimile.

Things you should keep records of

-----------------------------------------------------------------------

[ Attach your sales receipt here

For your future reference

Date of purchase

Dealer’s name and address Dealer’s telephone number

Caution:

•The telephone Consumer Protection Act of 1991 requires to clearly state the following information in the margin on the top or bottom of at least the first page of the transmission when sending any

message via a telephone facsimile machine. —Date and time of transmission: —Identification of the business or other entity, or other individual sending the message; —Telephone number of the sending machine, business, other entity or individual. To program this information into your unit, you must complete the steps on pages 12 to 14.

•Note that the images of copied or received documents will remain on the used film. When disposing of the used film, use discretion.

• Do not rub the printed side or use an eraser on the printed side, as it may smear.

________

Serial No.

(found on the rear of the unit)

Included accessories (To order, call toll free 1-800-332-5368.)

Power cord .. 1 pc.

PQJA200Z

Document stacker

....................

PQZSF1000M (p. 8)

• If any items are missing, check with place of purchase.

•The part numbers listed above are subject to change without notice.

(P- 9)

1 pc.

Telephone line cord

.................

PQJA59V

Film cartridge 1 pc.

—The included film

is 30 meters.

1 pc.

(P- 9)

(PP. 4, 75)

Handset...........1 pc.

PQJXD0105Z

AA (R6, UM-3) size battery

...........

(p.9)

4 pcs.

(P- 5)

Handset cord. .1 pc.

PQJA212M

Paper cassette

PQZE2F1000M (Cover) PQZE1F1000M (Tray)

Document feeder tray

(P- 9)

..................

PQKS10011Z (p. 8)

..................

1 pc.

(p.6)

1 pc.

1. InstaUation and Connection

Installing the film cartridge Installing the batteries Installing the paper cassette Installing the document stacker Installing the document feeder tray Connections

Location of controls ............................................. 10

.........................................................

¡2. initiai Preparation

Setting the date and time Setting your logo How to enter characters and symbols Setting your facsimile telephone number

Adjusting volumes

Recording a common greeting message ............ 15

Selecting the receive mode ................................ 16

.................................................

..............................................

|3, Making and Answering Voice Caits

Making voice calls ..,

Answering voice calls,

..................................

..........................................

...............................

...........................

......................

....................................

.................

...........

12 12

13 14

4, Transmitting and Receiving Fax Cailsl

Transmitting documents

Manual reception ................................................ 20

Automatic reception ............................................ 20

|5. Operating the Answering Device

Setup of voice message and document

reception.......................................................... 22

Listening to messages in common memory .... 23

Erasing recorded messages Recording a memo message

Recording a telephone conversation

.....................................

...............................

.............................

.................

24 24 25

\6. Copier Function

Making a copy

7. Automatic Dialing

Storing Tel/Fax numbers Making voice calls using automatic dialing Transmitting documents using automatic

dialing

Electronic telephone directory

.....................................

...........................

.....................................................

....................

..............

8, Advanced Operations

Facsimile

Voice contact ...............................................

Polling ..........................................................

Delayed transmission

Reserving transmission during fax reception

...................................

4 5 6 8 8

17 17

27 28

28 29

30 31 32 33

Printing a cover page Remote fax receiving using an extension Junk mail prohibitor Receiving with distinctive ring service

Voice mailbox

Remote operation from a touch tone phone .... 41

Summary of remote operations Programming the remote ANS ID Listening to messages in common memory .. 42 Listening to messages in a mailbox During playback Erasing messages from memory ... ’ Other remote operations

Logo print position .............................................. 46

Overseas transmission mode ............................. 46

Copy reduction mode

Receiving reduction mode................................... 48

Film/Paper save reception .................................. 49

Extension copy

Pager alert for fax reception................................ 51

Setting the caller’s recording time Message alert Recording time alert Mailbox alert

Pager alert for incoming messages..................... 54

Display contrast

Resetting the advanced features......................... 55

TONE, FLASH and PAUSE buttons

Printing reports and lists ..................................... 57

Summary of user programmable features

......................................................

.......................................................

..........................................

...........

............................................

.................

Answering device

.....................

..................

...............

..............................................

..............

................................

Special settings

..........................................

.................................................

......................

...........................................

..................................................

Others

...................

...........

42 43

43 44 44

53 55

9. Troubleshooting and Routine Care

.........

61 62 64 66 67 68

Error messages on the display Before requesting help

Clearing a recording paper jam ................

Clearing a document jam Cleaning the unit Replacing the film or film cartridge

.............................

.......................................

.................

.........................

...........

10. General Information

Important safety instructions

FCC information................................................... 72

Limited warranty

Service center directory....................................... 74

Accessory order information................................ 75

Specifications....................................................... 75

Information for users............................................ 76

Fax Correspondence Speed dialer list

Remote control card ........................................... 81

Index.................................................................... 83

..................................................

...........................................

..................................................

...............................

70 73

77 79

1. Installation and Connection

Installing the film cartridge

Open the top cover.

Press the green button on the right marked “PUSH” and lift up the head unit.

Place the cartridge with the “BACK” indicator facing up and tighten the film by winding the gears if there is slack.

Incorrect

Slack

Place the “BACK” side of the cartridge into the unit, by inserting the pins on the sides of the green gears into the green holders. Then

lower the front of the cartridge into place.

Press the head unit down firmly to lock in place.

Close the top cover securely by pushing down on both sides.

Correct

___

Note:

Because the length of the included film is 30 meters, it is recommended to purchase 200 meter length film for replacement soon. To order, see page 75.

1. Installation and Connection

Installing the batteries

The batteries are required to retain greeting and incoming voice messages in memory when the power cord is disconnected or during a power failure. Install four AA batteries (supplied) before using the unit.

Open the top cover, then open the front lid

by sliding the lever towards you.

Remove the battery compartment cover by pulling the hook towards you and lifting it up.

Install four batteries into the compartment using correct polarity (+, -).

Replace the battery compartment cover by;

(A) Insert the tab of the cover into the hole.

® Press down the area marked “PRESS”

until it clicks into place.

Close the front lid securely by pushing down on both sides, then close the top cover.

Note:

• Message retention time during a power failure is approximately 1 day with new batteries.

• Install new batteries when the display shows “BATTERY LOW”.

•To avoid losing the greeting and all messages saved in memory, the power cord must remain connected when replacing batteries.

• Disconnect the telephone line cord before opening the battery compartment cover.

• Replace all the batteries once a year, or mis-operation may occur.

• For further information about batteries, see page 71.

1. Installation and Connection

Installing the paper cassette

You can use letter size or legal size paper. The paper cassette can hold up to 250 sheets of 75 g/m^ (20 lb.) paper. Use 60 to 90 g/m^ (16 to 24 lb.) paper.

Open the paper cassette cover.

•When removing the paper cassette from

the unit, lift it up slightly (0) and puli it towards you ((b)).

Fan the stack of paper to avoid a paper jam.

Insert the paper by aligning the paper edges

with the partition.

• Most paper has instructions recommending the side to print on. Insert the paper with

the print side down.

•The height of the paper should not exceed the limit mark on the paper cassette or it

may cause a paper jam.

•When using legal size paper, see page 7.

Push down the opposite edges so they are secured under the clips.

Close the paper cassette cover and insert the paper cassette into the unit until it clicks into place.

Using legal size paper

1. Instailation and Connection

Turn over the cassette and remove the

partition by pushing the lower two tabs of the partition.

Turn over the cassette and install the

removed partition by inserting the two tabs

into the upper slots (marked as LGL)(@), and then the other two tabs into the lower slots (CD).

Insert the paper.

Note:

• Do not insert paper of different thickness into the cassette at same time. This may cause a paper jam.

•Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or wrinkled, or paper with a cotton and/or fiber content that is over 20%.

•Avoid used paper for double*sided printing.

• Do not use paper printed with this unit for double-sided printing with other copiers or printers, or a paper jam may occur.

1. Installation and Connection

Installing the document stacker

Installing the document feeder tray

Insert the document stacker with the bent side

facing up until it clicks into place.

Helpful hint:

To extend the document stacker, pull it towards you until it clicks into place. To save space, slide the document stacker into the unit until it clicks into place.

Insert the three tray fins into the slots of the unit (®).

Press down the tray to place it on the two holders {CD).

Connections

1. Installation and Connection

Note:

•We recommend the use of an exclusive power outlet to avoid interference from other equipment.

•When you operate this product, the power outlet should be near the product and easily accessible.

•The unit will not function during a power failure.

• For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

Helpful hint:

If assistance is needed, press the HELP button. The unit will print a quick reference.

1. Installation and Connection

Location of controls

Front view

Speaker (p. 14)

Microphone

(pp. 15, 17)

Recording paper exit Paper cassette

(P- 6)

Document stacker

(P. 8)

Document entrance

Document feeder tray (p. 8)

Document exit

-Document guide(s) {p. 18)

Visual film indicator:

shows the approximate amount of remaining film.

fullI film

When the film indicator points to the position in

Front lid open lever (p. 5)

the illustration above, the remaining film produces approx. 70

letter size documents. Prepare a new film or

film cartridge for

replacement.

I INDICATOR

Note:

The visual film indicator will show “FULL” when a new 200 meter film is installed. When the included film cartridge (30 meter roll film) is installed, the indicator will not show “FULL”.

Control panel

1. Installation and Connection

VOLUME buttons (p. 14)

NEW MESSAGES button (p. 23)

CD CD®

GHI JKL MNO

CD®®

PflS TUV WXY

CD CD CD'

WI(J

______

OPER

_________________

J®®®

REDIAUPAUSE

o SP-PHONE

VOICE STOBY

___________

ERASE button (p. 24)

MAIL BOX button (p. 40)

O MUTE

HELP button (p. 9)

RESOLUTION button (p. 18)

Setting the date and time

Press [MENU],

SYSTEM SET UP

Press (^, then [[].

SET DATE & TIME

Press [START/SET].

Enter the correct month/day/year/hour/minute

by selecting each 2 digits. Then press @ for AM or press @ for PM.

Example: Aug. 10 1995, 3:00PM

Press [START/SET].

Press [MENU].

Press 00 0000 00, then press 0 for PM.

Note;

•When you make a mistake while programming, press [ STOP 1 then make the corrections.

•The accuracy of the clock will be approximately

±60 seconds a month.

(STOP)

Setting your logo

Usually the logo is a company, division or personal name in an abbreviated form.

Press [MENU].

SYSTEM SET UP

Press [«], then [0 [0.

YOUR LOGO

Press [START/SET].

LOGO=

Enter your logo up to 30 characters. (The preset logo will be cleared.)

• Refer to the instructions on page 13. Press [STA^/SEf].

Press [MENU].

2. Initial Preparation

How to enter characters and symbols

The dial keypad and the direct call stations can be used as character input keys and command keys. Pressing 0-9 and direct call station 1 will alternately select a character as shown below.

i' 0

^ 0

® 0

Keys

Œ) CD

CD CD

CD CD CD

Number of times

2 3 4 5 6 7 8 9

A D

G H I

J K L

M N 0 m n

w X Y Z w X

INSERT key (Used to insert one character or one space.) SPACE key (Used to replace one character with a space.)

[ ] { }

B c a b c 2

U V t u V

(

d e f 3

)

I *

h i 4 k I

0 6

r s 7

••

z 9

% & ¥

12 13

^ 0

13 Q

14 Q

For example, when entering “Mike” as your logo;

Press 0, then press direct call station

DELETE key (Used to delete one character.)

► key (Used to move the cursor to the right.)

◄ key (Used to move .the cursor to the left.)

LOGO=M

Press six times, then press direct call

station [13].

LOGO=Mi

Press five times, then press direct call station [13].

LOGO=Mik

Press [3] five times.

LOGO=Mike

Note:

• If you make a mistake while programming, use direct call stations and Qjl to move the cursor to the incorrect character, then make the

correction.

•The layout of the direct call station keys is printed on the reverse side of the directory card. Remove the directory card cover with a pencil or similar object and turn the directory card over.

2. Initial Preparation

Setting your facsimile telephone number

^ Press [MENU].

SYSTEM SET UP

2 Press (^, then \J].

YOUR TEL NO.

2 Press [START/SET].

NO. ^

Enter your facsimile telephone number up to

20 digits.

button inserts a space and @ button a

0 Press [START/SET].

0 Press (MENU].

Adjusting volumes

Ringer volume: 3 levels (high/low/off) are available. Press [VOLUME] (v/a) while the unit is in an idle status.

To turn the ringer off:

1. Press V repeatedly.

•The following messages will be shown alternately.

RINGER OFF^ OK?

2. Press [START/SET].

YES: PRESS SET

Dial keypad

Note:

Logo, telephone number, date, time and page number will be printed outside of the document you send. To change the print position, see page

46.

[START/SETl

While the ringer volume is set to off:

The display will show the following message and the unit will

not ring when receiving a call.

RINGER OFF

Handset volume: 3 levels (high/middle/low) are available. Press [VOLUME] (v/a) when using the handset.

Speaker volume: 8 levels (high to low) are available. Press [VOLUME] (v/a) when using the speakerphone.

Answering device volume: 9 levels (high to off) are available.

Press [VOLUME^ (v/a) when listening to the recorded messages.

______

2. Initial Preparation

Recording a common greeting message

Record a common greeting message before using the unit as an answering device and facsimile. The greeting message tells the caller that you are unable to answer, and allows the caller to leave a voice

message or send a fax message. The recording time is limited to 16 seconds. Record the greeting message within 12 seconds for optimum

performance.

Open the station key panel.

Press [SELECT].

ANS-GREETING

Press (REC).

•A long beep will sound.

After the long beep, speak clearly 20 cm

(8 inches) away from microphone.

►The display will show the elapsed recording

time.

ANS REC. 02s

When finished, press [STOP).

►The unit will repeat your message for

confirmation. Adjust the volume to a

suitable level by pressing [VOLUME.

Note:

If you make a mistake while recording, repeat from step 2.

Suggested message

“This is {your name, business and/or telephone number). We are unable to answer right now.

To send a fax, start transmission. To leave a

message, speak after a long beep. Thank you.”

To check your greeting message

To erase the recorded greeting

message

1. Press [SELECT).

ANS-GREETING

2. Press [REC).

1. Press [SELECT).

2. Press [CHECK).

3. Press (STOP) immediateiv after a lonq been.

ANS-GREETING

2. Initial Preparation

Selecting the receive mode

This unit combines the function of telephone, facsimile and answering system. To perform these functions, this unit has three types of receive modes; ANS/FAX, FAX and TEL.

Regardless of the mode that you select, you can always place calls and send faxes. The descriptions below

will help you understand how the unit can work for you.

ANS/FAX mode:

This mode can be used when you wish the unit to record voice messages and/or receive fax messages. When a call is received, the unit will play the common greeting message. If a voice call is detected, the answering system will begin recording, then caller can leave a voice message. If a fax call is detected, the unit will switch to the fax and receive fax documents.

FAX mode;

We recommend that you select this mode when you will be using the unit solely as a fax machine. The unit . will automatically answer all calls and generate fax tones to the callers. Callers will hear fax tones and will only be able to transmit faxes.

TEL mode:

This mode can be used when you wish to answer all calls manually. The unit will not automatically answer fax and voice calls. If you wish to answer a fax call, you can start reception by pressing the START/SET button.

If no one answers an incoming call by 15 rings, the receive mode will switch to the ANS/FAX mode automatically.

Select the desired mode by pressing [RECEIVE MODEJ repeatedly. The arrow mark in the display shows

your selection.

(RECEIVE MODE]

3. Making and Answering Voice Caiis

Making voice caiis

Press [SP-PHONE] or lift the handset.

Dial a phone number.

• If you misdial, hang up and dial again.

When the other party answers, speak into the microphone or handset.

When finished, press [SP-PHONE] again or replace the handset.

[VOLUME] [REDIAL/PAUSE

To redial the last number dialed

1. Press [SP-PHONE] or lift the handset.

2. Press [REDIAL/PAUSE].

• If the line is busy when using the speakerphone, the unit will automatically redial the number up to 14 times.

Voice muting

Using this feature, you can hear the voice of the other party, but the other party cannot hear your voice.

1. Press [MUTÉ] during a telephone conversation.

•The MUTE indicator light goes on.^

2. To resume the conversation, press [MUTE] again.

_____

Answering voice caiis

Hints for speakerphone operation

• Use the speakerphone in a quiet room for best performance.

• If the other party has difficulty hearing you, adjust the volume using [VOLUME].

• If you and the other party speak at the same time, parts of your conversation will be lost.

• If you wish to switch to the handset from the speakerphone, lift the handset. To switch to the speakerphone, press [SP-PHONE).

^ When the unit rings] lift the handset or press [SP-PHOI^

2 To hang up, replace the handset or press [SP-PHONE].

4. Transmitting and Receiving Fax Cails

Transmitting documents

Loading documents

Insert the documents FACE DOWN until a

beep tone is heard.

•The unit can accept up to 15 sheets of paper at a time.

Adjust the document guides to the width of

the documents.

Press [RESOLUTION] repeatedly to the

desired setting.

•The selected resolution will be shown on the display.

Selecting the resolution

STANDARD: Suitable for printed or typewritten originals with normal-sized characters. FINE: Suitable for originals with small printing. HALF TONE: Useful for originals containing photographs, shaded drawings, etc.

___________

[RESOLUTION]

• Note that using the FINE or HALF TONE setting will increase transmission time.

• If the setting is changed during page feeding, it will be effective from the next sheet.

Transmitting documents manually

Insert the documents FACE DOWN.

Press [SP-PHONE] or lift the handset.

Dial a phone number.

• If you misdial, hang up and dial again.

When a fax tone is heard, press

[START/SET].

Replace the handset if using it.

To Stop transmission halfway

Press [STOP].

Transmitting documents with fewer procedure

Insert the documents FACE DOWN.

Dial a phone number.

• If you misdial, press [ STOP ] and dial again.

Press [START/SETl.

•The unit will start to dial and transmit the documents.

Note:

If there is no answer or the line is busy, the unit will automatically redial the number up to 5 times. To cancel redialing, press

[STOP].

4. Transmitting and Receiving Fax Calls

To send 16 or more sheets at a time

Insert the first 15 sheets of the documents. Add the extra sheets (up to 15) before the last sheet is fed into the unit.

Documents you can send

Minimum size

128 mm

(5")

Note;

• Remove clips, staples or other similar fastening objects from a document.

•Check that ink, paste or correction fluid on the documents have completely dried.

•Do not feed the following types of documents into the unit. Make copies of these documents by using a

copier then use these copies for fax transmission.

—Paper with a chemically treated surface such as

carbon paper or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface

Maximum size

216 mm (Sy/)

Effective scanning area Document weight

Single sheet;

Scanned

area

4 mm

208 mm (83/i6")

Paper width

216 mm (8y2")

—Paper with faint contrast between the printing

and the background

—Paper with printing on the reverse side that can

be seen through the front (e.g. newspaper)

45 to 90 g/m^ (12 to 24 lb.)

Multiple sheets;

60 to 75 g/m^ (16 to 20 lb.)

4. Transmitting and Receiving Fax Calls

Manual reception

When the unit rings, press [SP-PHONE] or

lift the handset to answer the call. When:

—document reception is required, —a slow beep is heard, or —no sound is heard, press [START/SET],

Replace the handset if using it.

•The unit will start reception.

To stop reception halfway

Press [STOP].

Note;

•When receiving an over-sized document, the unit will divide it into two or more pages when printing out.

• If an appropriate reduction rate (page 48) is set, the unit can print an over-sized document on one

page.

Automatic reception

Set the RECEIVE MODE to the ANS/FAX or FAX mode. For further details, see page 16.

Helpful hint;

•The unit will answer the call after one ring. The number of rings to answer the call can be changed. See page 21.

—If you wish to be able to answer a call before the unit does, increase the number of rings. —If you find difficulty in receiving faxes from machines that have an automatic transmission feature,

decrease the number of rings.

—If you subscribe to a caller ID/call display service, set the number of rings to more than 2.

•Transmit the leaflet on page 77 to several of your associates. This way, you can tell them the procedure for transmitting documents and/or recording voice-messages.

Caution;

Do not let more than 100 sheets of paper accumulate at one time on the paper cassette. This may cause

a paper jam.

Setting the ANS/FAX mode ring count

You can choose from 1, 2, 3, 4, toll saver and

ringer off. ^ Press (MENU).

SYSTEM SET UP

2 Press then press 0[8].

ANS/FAX RING

O Press [START/SET].

4. Transmitting and Receiving Fax Calls

COUNTS1

Press or to select the desired

number of rings.

^ Press i START/SET].

0 Press [MENU].

Toll saver:

When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages or not.

If the unit answers on the first ring, there is at least one newly recorded message. If the unit answers on the third ring, there are no newly recorded messages. Hang up immediately when you hear the second ring. This will save you the toll charge for the call.

[AT

Setting the FAX mode ring count

You can choose from 1 to 4 rings.

-| Press [MENU].

SYSTEM SET UP

2 Press then press [^[Tj-

FAX RING

2 Press [START/SET],

COUNT=l [AT]

Press [3 01' to select the desired

number of rings.

0 Press [START/SET].

0 Press [MENU].

co^

u.™:______

Dial keypad (START/SETl &&

p™ —

■ o|* ol" ^

■ _o|' o’<

[MENU]

o O

' or o|"

’ o| • o! '* o

o|" ojsr

-.s o

5. Operating the Answering Device

Setup of voice message and document reception

To record voice message and

receive fax document

Set the unit to the ANS/FAX mode by pressing

[RECEIVE MODE).

Monitoring incoming calls

While an incoming call is being recorded, you can

monitor it through the speaker. Adjust the volume with the VOLUME buttons. To answer the call while monitoring, press [SP-PHONE] or lift the handset. The unit will stop recording.

Total recording time

The unit can save a total of about 15 minutes of voice recordings in common memory and three mailbox memories.

• If the incoming messages are noisy, the recording time might be less than 15 minutes.

Recording time for each incoming message:

The recording time for each incoming message

can be set to either “unlimited” (preset setting) or “1 minute”. To change the recording time, see page 52.

To confirm the time remaining for incoming message:

Select the ANS/FAX mode by pressing [RECEIVE MODE] or open the station key panel. The display will show the remaining time for about 2 seconds.

TIME LEFT=12MIN

•When the remaining time is little, erase useless messages from memory (see page

24).

•When the remaining time becomes less than 60 seconds, the unit will alert the user with a slow beep if a recording time alert feature is set to on (page 53).

Listening to messages in common memory

When the unit receives voice messages, —the NEW MESSAGES indicator will flash. —a slow beep will sound if message alert {page 52) is set to ON.

To listen to new messages

Press [NEW MESSAGES],

•The unit will play back the new recorded messages.

•At the end of the last message, 3 beeps will sound.

To listen to all the recorded

messages

Open the station key panel.

5. Operating the Answering Device

Press [ALL MESSAGES],

•The unit will play back all the recorded messages.

Day and time display

During playback, the display will show the recorded day and time, along with the recorded order of the message.

SUN 12;00AM 01

Saving message

The unit will save the incoming messages automatically, if the user does not erase them.

Functions during playback

To repeat a message

Press [REPEAT] to play back the previous

message.

To skip a message

Press [SKIP] to play back the next message.

To stop the operation

Press [STOP] to stop playback or other operation.

• If you wish to resume playback, press the NEW MESSAGES or ALL MESSAGES button within 1 minute after pressing the STOP button.

. Operating the Answering Device

Erasing recorded messages

To erase specific messages from memory

Press (ERASE) while the message you want to

erase is playing.

To erase aii messages in

common memory

Press [ERASE] after listening to all of the

messages.

ICM ERASE OK?

ERASE COMPLETED

► If this feature is not required, press

(ERASE) or [STOP] instead of [START/SET],

[ERASE]

Recording a memo message

If the user is going out and wants to leave a private message for someone, they can record a voice memo in

the unit. This can be played back later either directly or remotely, like other messages.

Open the station key panel.

Press [MEMO/2WAY REC].

Immediately after the beep, speak clearly

towards the microphone.

When finished, press [MEMO/2WAY REC] again or [ STOP ].

Note:

•When memory becomes full while recording, the

unit will stop recording automatically and 6 beeps

will be heard. Erase some or all messages.

•This feature can also be used with the mailbox

feature. To record in a specific mailbox, you must first select the mailbox by pressing [ MAIL b6)D.

Recording a telephone conversation

The user may record a telephone conversation.

During the conversation, open the station key

panel and press (MEMO/2WAY RECT To stop recording,

Press f MEMO/2WAY RECl again or [STOP], or Hang up after the conversation.

Note:

•This feature can also be used with the mailbox feature. To record in a specific mailbox, you must first select the mailbox by pressing

•There may be imposed regulations in your area (state) concerning the manner in which 2-way telephone conversations may be recorded. So

you should inform the other party that the conversation is being recorded. Consult your

local telephone company for further information.

(MAIL BOX).

5. t Operating the Answering Device

6. Copier Function

Making a copy

Insert the documents FACE DOWN.

•The unit can make a copy of up to 15 sheets of paper at a time.

Press [COPY],

•The unit will start copying.

To stop copying halfway

Press (STOP).

•The unit will stop copying and eject the documents.

Note:

•Any transmittable document can be copied (see page 19).

•When copying, the unit wilt automatically select

FINE resolution.

•You can make or receive a voice call while

making a copy.

+ 58 hidden pages

Panasonic KXF1100 User Manual

Rease read Ihese Cperatng R&:pJctons beione Lshg fcne uni and sa‘«*e for future re'efero0:

For your future reference

Caution:

Table of Contents

Installing the film cartridge

Installing the batteries

Installing the paper cassette

Installing the document stacker

Installing the document feeder tray

Helpful hint:

Connections

Note:

Helpful hint:

Location of controls

Microphone

Document stacker

-Document guide(s) {p. 18)

Note:

Setting the date and time

Setting your logo

How to enter characters and symbols

Setting your facsimile telephone number

Adjusting volumes

Recording a common greeting message

Suggested message

To check your greeting message

To erase the recorded greeting

Selecting the receive mode

Making voice caiis

To redial the last number dialed

Voice muting

Answering voice caiis

Hints for speakerphone operation

Transmitting documents

Selecting the resolution

Manual reception

To stop reception halfway

Automatic reception

Setup of voice message and document reception

Total recording time

Recording time for each incoming message:

To confirm the time remaining for incoming message:

Listening to messages in common memory

Day and time display

Saving message

Erasing recorded messages

Recording a memo message

Recording a telephone conversation

Note:

Making a copy

To stop copying halfway