Panasonic KXF1100 User Manual

Download

Page 1

Panasonic

OPE R AT I NG

Telephone Answering System

•Vilh Pia n Paper Facsimile

Mi>3elNo. KX‘*‘F 1 1 00

Rease read Ihese Cperatng R&:pJctons beione Lshg fcne uni and sa‘«*e for future re'efero0:

FOR OPERATION ASSISTANCE.

CALL 1-aOO-RELP-FAX

Contents

Citapi T. Visrdfl8hch? Ciii7/ii^£ii6ti

C^pi J2r Wh*9! PrepsratfQo

Cirapi 3. MaMng and Atfsv/enog Catis CitapA 4 TraasfnWiog and deceiving fax Oails CTrap^ 5. Operah'irg №e Atfsvf&irig Oeifice Citapi 6. Copier FbwctkJin Citapi 7. Aatomaiic Diaiiog Citapi 6. Ajdvancea'Opemfkfmt

Page 2

Thank you for purchasing the Panasonic Telephone Answering System with Facsimile.

Things you should keep records of

-----------------------------------------------------------------------

[ Attach your sales receipt here

For your future reference

Date of purchase

Dealer’s name and address Dealer’s telephone number

Caution:

•The telephone Consumer Protection Act of 1991 requires to clearly state the following information in the margin on the top or bottom of at least the first page of the transmission when sending any

message via a telephone facsimile machine. —Date and time of transmission: —Identification of the business or other entity, or other individual sending the message; —Telephone number of the sending machine, business, other entity or individual. To program this information into your unit, you must complete the steps on pages 12 to 14.

•Note that the images of copied or received documents will remain on the used film. When disposing of the used film, use discretion.

• Do not rub the printed side or use an eraser on the printed side, as it may smear.

________

Serial No.

(found on the rear of the unit)

Included accessories (To order, call toll free 1-800-332-5368.)

Power cord .. 1 pc.

PQJA200Z

Document stacker

....................

PQZSF1000M (p. 8)

• If any items are missing, check with place of purchase.

•The part numbers listed above are subject to change without notice.

(P- 9)

1 pc.

Telephone line cord

.................

PQJA59V

Film cartridge 1 pc.

—The included film

is 30 meters.

1 pc.

(P- 9)

(PP. 4, 75)

Handset...........1 pc.

PQJXD0105Z

AA (R6, UM-3) size battery

...........

(p.9)

4 pcs.

(P- 5)

Handset cord. .1 pc.

PQJA212M

Paper cassette

PQZE2F1000M (Cover) PQZE1F1000M (Tray)

Document feeder tray

(P- 9)

..................

PQKS10011Z (p. 8)

..................

1 pc.

(p.6)

1 pc.

Page 3

1. InstaUation and Connection

Installing the film cartridge Installing the batteries Installing the paper cassette Installing the document stacker Installing the document feeder tray Connections

Location of controls ............................................. 10

.........................................................

¡2. initiai Preparation

Setting the date and time Setting your logo How to enter characters and symbols Setting your facsimile telephone number

Adjusting volumes

Recording a common greeting message ............ 15

Selecting the receive mode ................................ 16

.................................................

..............................................

|3, Making and Answering Voice Caits

Making voice calls ..,

Answering voice calls,

..................................

..........................................

...............................

...........................

......................

....................................

.................

...........

12 12

13 14

4, Transmitting and Receiving Fax Cailsl

Transmitting documents

Manual reception ................................................ 20

Automatic reception ............................................ 20

|5. Operating the Answering Device

Setup of voice message and document

reception.......................................................... 22

Listening to messages in common memory .... 23

Erasing recorded messages Recording a memo message

Recording a telephone conversation

.....................................

...............................

.............................

.................

24 24 25

\6. Copier Function

Making a copy

7. Automatic Dialing

Storing Tel/Fax numbers Making voice calls using automatic dialing Transmitting documents using automatic

dialing

Electronic telephone directory

.....................................

...........................

.....................................................

....................

..............

8, Advanced Operations

Facsimile

Voice contact ...............................................

Polling ..........................................................

Delayed transmission

Reserving transmission during fax reception

...................................

4 5 6 8 8

17 17

27 28

28 29

30 31 32 33

Printing a cover page Remote fax receiving using an extension Junk mail prohibitor Receiving with distinctive ring service

Voice mailbox

Remote operation from a touch tone phone .... 41

Summary of remote operations Programming the remote ANS ID Listening to messages in common memory .. 42 Listening to messages in a mailbox During playback Erasing messages from memory ... ’ Other remote operations

Logo print position .............................................. 46

Overseas transmission mode ............................. 46

Copy reduction mode

Receiving reduction mode................................... 48

Film/Paper save reception .................................. 49

Extension copy

Pager alert for fax reception................................ 51

Setting the caller’s recording time Message alert Recording time alert Mailbox alert

Pager alert for incoming messages..................... 54

Display contrast

Resetting the advanced features......................... 55

TONE, FLASH and PAUSE buttons

Printing reports and lists ..................................... 57

Summary of user programmable features

......................................................

.......................................................

..........................................

...........

............................................

.................

Answering device

.....................

..................

...............

..............................................

..............

................................

Special settings

..........................................

.................................................

......................

...........................................

..................................................

Others

...................

...........

42 43

43 44 44

53 55

9. Troubleshooting and Routine Care

.........

61 62 64 66 67 68

Error messages on the display Before requesting help

Clearing a recording paper jam ................

Clearing a document jam Cleaning the unit Replacing the film or film cartridge

.............................

.......................................

.................

.........................

...........

10. General Information

Important safety instructions

FCC information................................................... 72

Limited warranty

Service center directory....................................... 74

Accessory order information................................ 75

Specifications....................................................... 75

Information for users............................................ 76

Fax Correspondence Speed dialer list

Remote control card ........................................... 81

Index.................................................................... 83

..................................................

...........................................

..................................................

...............................

70 73

77 79

Page 4

1. Installation and Connection

Installing the film cartridge

Open the top cover.

Press the green button on the right marked “PUSH” and lift up the head unit.

Place the cartridge with the “BACK” indicator facing up and tighten the film by winding the gears if there is slack.

Incorrect

Slack

Place the “BACK” side of the cartridge into the unit, by inserting the pins on the sides of the green gears into the green holders. Then

lower the front of the cartridge into place.

Press the head unit down firmly to lock in place.

Close the top cover securely by pushing down on both sides.

Correct

___

Note:

Because the length of the included film is 30 meters, it is recommended to purchase 200 meter length film for replacement soon. To order, see page 75.

Page 5

1. Installation and Connection

Installing the batteries

The batteries are required to retain greeting and incoming voice messages in memory when the power cord is disconnected or during a power failure. Install four AA batteries (supplied) before using the unit.

Open the top cover, then open the front lid

by sliding the lever towards you.

Remove the battery compartment cover by pulling the hook towards you and lifting it up.

Install four batteries into the compartment using correct polarity (+, -).

Replace the battery compartment cover by;

(A) Insert the tab of the cover into the hole.

® Press down the area marked “PRESS”

until it clicks into place.

Close the front lid securely by pushing down on both sides, then close the top cover.

Note:

• Message retention time during a power failure is approximately 1 day with new batteries.

• Install new batteries when the display shows “BATTERY LOW”.

•To avoid losing the greeting and all messages saved in memory, the power cord must remain connected when replacing batteries.

• Disconnect the telephone line cord before opening the battery compartment cover.

• Replace all the batteries once a year, or mis-operation may occur.

• For further information about batteries, see page 71.

Page 6

1. Installation and Connection

Installing the paper cassette

You can use letter size or legal size paper. The paper cassette can hold up to 250 sheets of 75 g/m^ (20 lb.) paper. Use 60 to 90 g/m^ (16 to 24 lb.) paper.

Open the paper cassette cover.

•When removing the paper cassette from

the unit, lift it up slightly (0) and puli it towards you ((b)).

Fan the stack of paper to avoid a paper jam.

Insert the paper by aligning the paper edges

with the partition.

• Most paper has instructions recommending the side to print on. Insert the paper with

the print side down.

•The height of the paper should not exceed the limit mark on the paper cassette or it

may cause a paper jam.

•When using legal size paper, see page 7.

Push down the opposite edges so they are secured under the clips.

Close the paper cassette cover and insert the paper cassette into the unit until it clicks into place.

Page 7

Using legal size paper

1. Instailation and Connection

Turn over the cassette and remove the

partition by pushing the lower two tabs of the partition.

Turn over the cassette and install the

removed partition by inserting the two tabs

into the upper slots (marked as LGL)(@), and then the other two tabs into the lower slots (CD).

Insert the paper.

Note:

• Do not insert paper of different thickness into the cassette at same time. This may cause a paper jam.

•Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or wrinkled, or paper with a cotton and/or fiber content that is over 20%.

•Avoid used paper for double*sided printing.

• Do not use paper printed with this unit for double-sided printing with other copiers or printers, or a paper jam may occur.

Page 8

1. Installation and Connection

Installing the document stacker

Installing the document feeder tray

Insert the document stacker with the bent side

facing up until it clicks into place.

Helpful hint:

To extend the document stacker, pull it towards you until it clicks into place. To save space, slide the document stacker into the unit until it clicks into place.

Insert the three tray fins into the slots of the unit (®).

Press down the tray to place it on the two holders {CD).

Page 9

Connections

1. Installation and Connection

Note:

•We recommend the use of an exclusive power outlet to avoid interference from other equipment.

•When you operate this product, the power outlet should be near the product and easily accessible.

•The unit will not function during a power failure.

• For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

Helpful hint:

If assistance is needed, press the HELP button. The unit will print a quick reference.

Page 10

1. Installation and Connection

Location of controls

Front view

Speaker (p. 14)

Microphone

(pp. 15, 17)

Recording paper exit Paper cassette

(P- 6)

Document stacker

(P. 8)

Document entrance

Document feeder tray (p. 8)

Document exit

-Document guide(s) {p. 18)

Visual film indicator:

shows the approximate amount of remaining film.

fullI film

When the film indicator points to the position in

Front lid open lever (p. 5)

the illustration above, the remaining film produces approx. 70

letter size documents. Prepare a new film or

film cartridge for

replacement.

I INDICATOR

Note:

The visual film indicator will show “FULL” when a new 200 meter film is installed. When the included film cartridge (30 meter roll film) is installed, the indicator will not show “FULL”.

Page 11

Control panel

1. Installation and Connection

VOLUME buttons (p. 14)

NEW MESSAGES button (p. 23)

CD CD®

GHI JKL MNO

CD®®

PflS TUV WXY

CD CD CD'

WI(J

______

OPER

_________________

J®®®

REDIAUPAUSE

o SP-PHONE

VOICE STOBY

___________

ERASE button (p. 24)

MAIL BOX button (p. 40)

O MUTE

HELP button (p. 9)

RESOLUTION button (p. 18)

Setting the date and time

Press [MENU],

SYSTEM SET UP

Press (^, then [[].

SET DATE & TIME

Press [START/SET].

Enter the correct month/day/year/hour/minute

by selecting each 2 digits. Then press @ for AM or press @ for PM.

Example: Aug. 10 1995, 3:00PM

Press [START/SET].

Press [MENU].

Press 00 0000 00, then press 0 for PM.

Note;

•When you make a mistake while programming, press [ STOP 1 then make the corrections.

•The accuracy of the clock will be approximately

±60 seconds a month.

(STOP)

Setting your logo

Usually the logo is a company, division or personal name in an abbreviated form.

Press [MENU].

SYSTEM SET UP

Press [«], then [0 [0.

YOUR LOGO

Press [START/SET].

LOGO=

Enter your logo up to 30 characters. (The preset logo will be cleared.)

• Refer to the instructions on page 13. Press [STA^/SEf].

Press [MENU].

Page 13

2. Initial Preparation

How to enter characters and symbols

The dial keypad and the direct call stations can be used as character input keys and command keys. Pressing 0-9 and direct call station 1 will alternately select a character as shown below.

i' 0

^ 0

® 0

Keys

Œ) CD

CD CD

CD CD CD

Number of times

2 3 4 5 6 7 8 9

A D

G H I

J K L

M N 0 m n

w X Y Z w X

INSERT key (Used to insert one character or one space.) SPACE key (Used to replace one character with a space.)

[ ] { }

B c a b c 2

U V t u V

(

d e f 3

)

I *

h i 4 k I

0 6

r s 7

••

z 9

% & ¥

12 13

^ 0

13 Q

14 Q

For example, when entering “Mike” as your logo;

Press 0, then press direct call station

DELETE key (Used to delete one character.)

► key (Used to move the cursor to the right.)

◄ key (Used to move .the cursor to the left.)

LOGO=M

Press six times, then press direct call

station [13].

LOGO=Mi

Press five times, then press direct call station [13].

LOGO=Mik

Press [3] five times.

LOGO=Mike

Note:

• If you make a mistake while programming, use direct call stations and Qjl to move the cursor to the incorrect character, then make the

correction.

•The layout of the direct call station keys is printed on the reverse side of the directory card. Remove the directory card cover with a pencil or similar object and turn the directory card over.

Page 14

2. Initial Preparation

Setting your facsimile telephone number

^ Press [MENU].

SYSTEM SET UP

2 Press (^, then \J].

YOUR TEL NO.

2 Press [START/SET].

NO. ^

Enter your facsimile telephone number up to

20 digits.

button inserts a space and @ button a

0 Press [START/SET].

0 Press (MENU].

Adjusting volumes

Ringer volume: 3 levels (high/low/off) are available. Press [VOLUME] (v/a) while the unit is in an idle status.

To turn the ringer off:

1. Press V repeatedly.

•The following messages will be shown alternately.

RINGER OFF^ OK?

2. Press [START/SET].

YES: PRESS SET

Dial keypad

Note:

Logo, telephone number, date, time and page number will be printed outside of the document you send. To change the print position, see page

46.

[START/SETl

While the ringer volume is set to off:

The display will show the following message and the unit will

not ring when receiving a call.

RINGER OFF

Handset volume: 3 levels (high/middle/low) are available. Press [VOLUME] (v/a) when using the handset.

Speaker volume: 8 levels (high to low) are available. Press [VOLUME] (v/a) when using the speakerphone.

Answering device volume: 9 levels (high to off) are available.

Press [VOLUME^ (v/a) when listening to the recorded messages.

______

Page 15

2. Initial Preparation

Recording a common greeting message

Record a common greeting message before using the unit as an answering device and facsimile. The greeting message tells the caller that you are unable to answer, and allows the caller to leave a voice

message or send a fax message. The recording time is limited to 16 seconds. Record the greeting message within 12 seconds for optimum

performance.

Open the station key panel.

Press [SELECT].

ANS-GREETING

Press (REC).

•A long beep will sound.

After the long beep, speak clearly 20 cm

(8 inches) away from microphone.

►The display will show the elapsed recording

time.

ANS REC. 02s

When finished, press [STOP).

►The unit will repeat your message for

confirmation. Adjust the volume to a

suitable level by pressing [VOLUME.

Note:

If you make a mistake while recording, repeat from step 2.

Suggested message

“This is {your name, business and/or telephone number). We are unable to answer right now.

To send a fax, start transmission. To leave a

message, speak after a long beep. Thank you.”

To check your greeting message

To erase the recorded greeting

message

1. Press [SELECT).

ANS-GREETING

2. Press [REC).

1. Press [SELECT).

2. Press [CHECK).

3. Press (STOP) immediateiv after a lonq been.

ANS-GREETING

Page 16

2. Initial Preparation

Selecting the receive mode

This unit combines the function of telephone, facsimile and answering system. To perform these functions, this unit has three types of receive modes; ANS/FAX, FAX and TEL.

Regardless of the mode that you select, you can always place calls and send faxes. The descriptions below

will help you understand how the unit can work for you.

ANS/FAX mode:

This mode can be used when you wish the unit to record voice messages and/or receive fax messages. When a call is received, the unit will play the common greeting message. If a voice call is detected, the answering system will begin recording, then caller can leave a voice message. If a fax call is detected, the unit will switch to the fax and receive fax documents.

FAX mode;

We recommend that you select this mode when you will be using the unit solely as a fax machine. The unit . will automatically answer all calls and generate fax tones to the callers. Callers will hear fax tones and will only be able to transmit faxes.

TEL mode:

This mode can be used when you wish to answer all calls manually. The unit will not automatically answer fax and voice calls. If you wish to answer a fax call, you can start reception by pressing the START/SET button.

If no one answers an incoming call by 15 rings, the receive mode will switch to the ANS/FAX mode automatically.

Select the desired mode by pressing [RECEIVE MODEJ repeatedly. The arrow mark in the display shows

your selection.

(RECEIVE MODE]

Page 17

3. Making and Answering Voice Caiis

Making voice caiis

Press [SP-PHONE] or lift the handset.

Dial a phone number.

• If you misdial, hang up and dial again.

When the other party answers, speak into the microphone or handset.

When finished, press [SP-PHONE] again or replace the handset.

[VOLUME] [REDIAL/PAUSE

To redial the last number dialed

1. Press [SP-PHONE] or lift the handset.

2. Press [REDIAL/PAUSE].

• If the line is busy when using the speakerphone, the unit will automatically redial the number up to 14 times.

Voice muting

Using this feature, you can hear the voice of the other party, but the other party cannot hear your voice.

1. Press [MUTÉ] during a telephone conversation.

•The MUTE indicator light goes on.^

2. To resume the conversation, press [MUTE] again.

_____

Answering voice caiis

Hints for speakerphone operation

• Use the speakerphone in a quiet room for best performance.

• If the other party has difficulty hearing you, adjust the volume using [VOLUME].

• If you and the other party speak at the same time, parts of your conversation will be lost.

• If you wish to switch to the handset from the speakerphone, lift the handset. To switch to the speakerphone, press [SP-PHONE).

^ When the unit rings] lift the handset or press [SP-PHOI^

2 To hang up, replace the handset or press [SP-PHONE].

Page 18

4. Transmitting and Receiving Fax Cails

Transmitting documents

Loading documents

Insert the documents FACE DOWN until a

beep tone is heard.

•The unit can accept up to 15 sheets of paper at a time.

Adjust the document guides to the width of

the documents.

Press [RESOLUTION] repeatedly to the

desired setting.

•The selected resolution will be shown on the display.

Selecting the resolution

STANDARD: Suitable for printed or typewritten originals with normal-sized characters. FINE: Suitable for originals with small printing. HALF TONE: Useful for originals containing photographs, shaded drawings, etc.

___________

[RESOLUTION]

• Note that using the FINE or HALF TONE setting will increase transmission time.

• If the setting is changed during page feeding, it will be effective from the next sheet.

Transmitting documents manually

Insert the documents FACE DOWN.

Press [SP-PHONE] or lift the handset.

Dial a phone number.

• If you misdial, hang up and dial again.

When a fax tone is heard, press

[START/SET].

Replace the handset if using it.

To Stop transmission halfway

Press [STOP].

Page 19

Transmitting documents with fewer procedure

Insert the documents FACE DOWN.

Dial a phone number.

• If you misdial, press [ STOP ] and dial again.

Press [START/SETl.

•The unit will start to dial and transmit the documents.

Note:

If there is no answer or the line is busy, the unit will automatically redial the number up to 5 times. To cancel redialing, press

[STOP].

4. Transmitting and Receiving Fax Calls

To send 16 or more sheets at a time

Insert the first 15 sheets of the documents. Add the extra sheets (up to 15) before the last sheet is fed into the unit.

Documents you can send

Minimum size

128 mm

(5")

Note;

• Remove clips, staples or other similar fastening objects from a document.

•Check that ink, paste or correction fluid on the documents have completely dried.

•Do not feed the following types of documents into the unit. Make copies of these documents by using a

copier then use these copies for fax transmission.

—Paper with a chemically treated surface such as

carbon paper or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface

Maximum size

216 mm (Sy/)

Effective scanning area Document weight

Single sheet;

Scanned

area

4 mm

208 mm (83/i6")

Paper width

216 mm (8y2")

—Paper with faint contrast between the printing

and the background

—Paper with printing on the reverse side that can

be seen through the front (e.g. newspaper)

45 to 90 g/m^ (12 to 24 lb.)

Multiple sheets;

60 to 75 g/m^ (16 to 20 lb.)

Page 20

4. Transmitting and Receiving Fax Calls

Manual reception

When the unit rings, press [SP-PHONE] or

lift the handset to answer the call. When:

—document reception is required, —a slow beep is heard, or —no sound is heard, press [START/SET],

Replace the handset if using it.

•The unit will start reception.

To stop reception halfway

Press [STOP].

Note;

•When receiving an over-sized document, the unit will divide it into two or more pages when printing out.

• If an appropriate reduction rate (page 48) is set, the unit can print an over-sized document on one

page.

Automatic reception

Set the RECEIVE MODE to the ANS/FAX or FAX mode. For further details, see page 16.

Helpful hint;

•The unit will answer the call after one ring. The number of rings to answer the call can be changed. See page 21.

—If you wish to be able to answer a call before the unit does, increase the number of rings. —If you find difficulty in receiving faxes from machines that have an automatic transmission feature,

decrease the number of rings.

—If you subscribe to a caller ID/call display service, set the number of rings to more than 2.

•Transmit the leaflet on page 77 to several of your associates. This way, you can tell them the procedure for transmitting documents and/or recording voice-messages.

Caution;

Do not let more than 100 sheets of paper accumulate at one time on the paper cassette. This may cause

a paper jam.

Page 21

Setting the ANS/FAX mode ring count

You can choose from 1, 2, 3, 4, toll saver and

ringer off. ^ Press (MENU).

SYSTEM SET UP

2 Press then press 0[8].

ANS/FAX RING

O Press [START/SET].

4. Transmitting and Receiving Fax Calls

COUNTS1

Press or to select the desired

number of rings.

^ Press i START/SET].

0 Press [MENU].

Toll saver:

When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages or not.

If the unit answers on the first ring, there is at least one newly recorded message. If the unit answers on the third ring, there are no newly recorded messages. Hang up immediately when you hear the second ring. This will save you the toll charge for the call.

[AT

Setting the FAX mode ring count

You can choose from 1 to 4 rings.

-| Press [MENU].

SYSTEM SET UP

2 Press then press [^[Tj-

FAX RING

2 Press [START/SET],

COUNT=l [AT]

Press [3 01' to select the desired

number of rings.

0 Press [START/SET].

0 Press [MENU].

co^

u.™:______

Dial keypad (START/SETl &&

p™ —

■ o|* ol" ^

■ _o|' o’<

[MENU]

o O

' or o|"

’ o| • o! '* o

o|" ojsr

-.s o

Page 22

5. Operating the Answering Device

Setup of voice message and document reception

To record voice message and

receive fax document

Set the unit to the ANS/FAX mode by pressing

[RECEIVE MODE).

Monitoring incoming calls

While an incoming call is being recorded, you can

monitor it through the speaker. Adjust the volume with the VOLUME buttons. To answer the call while monitoring, press [SP-PHONE] or lift the handset. The unit will stop recording.

Total recording time

The unit can save a total of about 15 minutes of voice recordings in common memory and three mailbox memories.

• If the incoming messages are noisy, the recording time might be less than 15 minutes.

Recording time for each incoming message:

The recording time for each incoming message

can be set to either “unlimited” (preset setting) or “1 minute”. To change the recording time, see page 52.

To confirm the time remaining for incoming message:

Select the ANS/FAX mode by pressing [RECEIVE MODE] or open the station key panel. The display will show the remaining time for about 2 seconds.

TIME LEFT=12MIN

•When the remaining time is little, erase useless messages from memory (see page

24).

•When the remaining time becomes less than 60 seconds, the unit will alert the user with a slow beep if a recording time alert feature is set to on (page 53).

Page 23

Listening to messages in common memory

When the unit receives voice messages, —the NEW MESSAGES indicator will flash. —a slow beep will sound if message alert {page 52) is set to ON.

To listen to new messages

Press [NEW MESSAGES],

•The unit will play back the new recorded messages.

•At the end of the last message, 3 beeps will sound.

To listen to all the recorded

messages

Open the station key panel.

5. Operating the Answering Device

Press [ALL MESSAGES],

•The unit will play back all the recorded messages.

Day and time display

During playback, the display will show the recorded day and time, along with the recorded order of the message.

SUN 12;00AM 01

Saving message

The unit will save the incoming messages automatically, if the user does not erase them.

Functions during playback

To repeat a message

Press [REPEAT] to play back the previous

message.

To skip a message

Press [SKIP] to play back the next message.

To stop the operation

Press [STOP] to stop playback or other operation.

• If you wish to resume playback, press the NEW MESSAGES or ALL MESSAGES button within 1 minute after pressing the STOP button.

Page 24

. Operating the Answering Device

Erasing recorded messages

To erase specific messages from memory

Press (ERASE) while the message you want to

erase is playing.

To erase aii messages in

common memory

Press [ERASE] after listening to all of the

messages.

ICM ERASE OK?

ERASE COMPLETED

► If this feature is not required, press

(ERASE) or [STOP] instead of [START/SET],

[ERASE]

Recording a memo message

If the user is going out and wants to leave a private message for someone, they can record a voice memo in

the unit. This can be played back later either directly or remotely, like other messages.

Open the station key panel.

Press [MEMO/2WAY REC].

Immediately after the beep, speak clearly

towards the microphone.

When finished, press [MEMO/2WAY REC] again or [ STOP ].

Note:

•When memory becomes full while recording, the

unit will stop recording automatically and 6 beeps

will be heard. Erase some or all messages.

•This feature can also be used with the mailbox

feature. To record in a specific mailbox, you must first select the mailbox by pressing [ MAIL b6)D.

Page 25

Recording a telephone conversation

The user may record a telephone conversation.

During the conversation, open the station key

panel and press (MEMO/2WAY RECT To stop recording,

Press f MEMO/2WAY RECl again or [STOP], or Hang up after the conversation.

Note:

•This feature can also be used with the mailbox feature. To record in a specific mailbox, you must first select the mailbox by pressing

•There may be imposed regulations in your area (state) concerning the manner in which 2-way telephone conversations may be recorded. So

you should inform the other party that the conversation is being recorded. Consult your

local telephone company for further information.

(MAIL BOX).

5. t Operating the Answering Device

Page 26

6. Copier Function

Making a copy

Insert the documents FACE DOWN.

•The unit can make a copy of up to 15 sheets of paper at a time.

Press [COPY],

•The unit will start copying.

To stop copying halfway

Press (STOP).

•The unit will stop copying and eject the documents.

Note:

•Any transmittable document can be copied (see page 19).

•When copying, the unit wilt automatically select

FINE resolution.

•You can make or receive a voice call while

making a copy.

Page 27

7. Automatic Dialing

The unit’s memory allows you to use both one-touch dialing and speed dialing for rapid access to your most frequently dialed numbers.

One-touch dialing: The unit is equipped with 14 direct call station keys.

Speed dialing:

The unit is equipped with 60 additional dialing stations. These stations are assigned to 2-digit numbers {00-59).

Storing Tel/Fax numbers

Press [i^ENUl until the following message is

displayed.

STORE TEL NO.

For one-touch dialing:

Press one of the direct call station keys.

For speed dialing:

Press then press the desired 2-digit

number (00-59). Enter the phone number up to 30 digits in

length.

•To enter a hyphen in a phone number, press [HYPHEN] (direct call station 8).

Press [START/SET] to store the number.

NAME=

Speed dial stations

[SECRET]

[HYPHEN]

[START/SET] Direct call

stations

Enter the station name, up to 10 characters, by following the instructions on page 13.

Press [START/SET] to store the station

name.

•To program other stations, repeat from step

Press [STOP] to end the program.

To keep a whole or a portion of the phone number secret

Press [SECRET] (direct call station 3) before

and after the number you wish to keep secret.

•The phone number will not appear on the display and on the telephone number list.

• Pressing the SECRET key once counts as two digits.

Helpful hint:

To confirm stored phone numbers and station names, print a telephone number list (see page

57).

To erase a stored number and station name

Press [STOP] in step 3 to clear the phone number Press [DELETE] (direct call station 7) repeatedly in step 5 until all the characters are erased.

______

H y

■■

Page 28

. Automatic Dialing

Making voice caiis using automatic diaiing

Press [SP-PHONE] or lift the handset.

Using one-touch dialing:

Press the desired direct call station key.

Using speed dialing:

Press [DIRECTORY], then press @ and the desired 2-digit number (00-59).

Transmitting documents using automatic diaiing

Insert the documents FACE DOWN.

Using one-touch dialing:

Press the desired direct call station key.

Using speed dialing:

Press [DIRECTORY], then press @ and the desired 2-digit number (00-59).

Automatic redialing

If there is no answer or the line is busy, the

unit will automatically redial the number up to 5 times. To cancel the redialing, press the STOP button.

[DIRECTORY]

Page 29

7. Automatic Dialing

Electronic telephone directory

The station names stored in memory will be automatically registered into the electronic telephone directory in alphabetical order. You can make a fax or voice call by selecting the desired station name on the display.

If you wish to send a fax, insert the documents into the document feeder first.

SELECT INDEX

Press the dial key in which the first initial of a

station name is assigned (see index table below).

Example: To search a name with initial “N":

Press 0 repeatedly until the first station name with initial “N” is displayed. Press [▼] until the

desired name is displayed. or Press (5 or (3 repeatedly until the desired

name is displayed. Press [START/SET].

•The unit will start dialing.

• If a document is fed into the unit, the unit

will start transmission.

Dial

key

1 1 2 3 4 G, H, I, 4 5 6 M, N. O, 6 #

Index

A, B, C, 2 8 D, E, F, 3

J, K, L, 5

Dial

key

9 W, X, Y, Z, 9 0 0

Index

P, Q, R, S, 7

T, U, V, 8

Other symbols (Used for speed

dialing)

Page 30

8. Advanced Operations

Voice contact

Initiating voice contact

You can have a voice conversation with the same call after the fax message is completed. This will save the extra expense and time of making another call.

Important:

This feature works only when the other party’s unit is equipped with a voice contact feature.

Press [SP-PHONEA/OICE STDBYl while

transmitting or receiving documents.

VOICE STANDBY

•Your unit will call the other party with a distinctive ring.

When the other party answers, the unit will

emit a distinctive ring. Press [SP-PHONE/VOICE STDBYÌ or lift the handset to start speaking.

• If you initiate voice contact during

transmission, you can speak after all the documents have been transmitted.

• If you initiate voice contact during

reception, you can speak after the current

page of the document is received.

Receiving a request for voice contact

If the other party initiates voice contact, your unit will emit a distinctive ring after transmission or reception is completed.

When the distinctive ring is heard, press [SP-PHONE/VOICE STDBY] or lift the handset, then start speaking.

Note:

If you do not answer within 10 seconds of hearing the distinctive ring, one of the following occurs:

—when the unit is in the ANS/FAX mode, it will play back your greeting message and record the incoming

voice message.

—when the unit is in the FAX or TEL mode, the line will be disconnected.

Page 31

i8:^ Advanced Opem^^

Polling

The polling feature allows you to receive a document from another compatible machine where you pay for the call as opposed to the document being sent to you, thereby saving the other party call charges. This unit can perform both receive and transmit polling.

Receive polling

To place a call and recover a document from another machine, follow the steps below. Make sure that no

documents have been fed into your unit and that the other party’s machine is ready for your call.

Press [MENU] until the following is

displayed.

POLLING

Press [START/SETJ.

NO. =

Enter the phone number by using one-touch

dialing, speed dialing, full number dialing or

electronic telephone directory.

Press (START/SETl

ICD®(I)I ^

!©®(D

L "

Dial keypad Note:

• If there is no answer or the line is busy, the unit will automatically redial the number up to 5 times.

•The receiving unit incurs any telephone charges.

O ©

Transmit polling

A document stored in your unit can be recovered by another party’s machine. To let other machines retrieve documents loaded on your unit, proceed as follows.

Press [RECEIVE MODE) to select either

FAX or ANS/FAX mode.

I START/SETl

’ Ol-

' o|-

^ o|-

• o|* ol:°

[MENU]

o CO

o CE

Olo o o

£3

Insert the documents FACE DOWN.

Press [MENU] until the following is displayed.

POLLED

Press [START/SETl.

MODE=OFF

Press or [3 to select “ON”.

MODE=ON

*lf this feature is not required, select “OFF”.

Press [START/SET],

POLLED ON

nVjTtLtj

AT]

Note:

When delayed transmission (page 32) is set to ON, this feature is not available.

Page 32

8. Mymced Operations

Delayed transmission

The unit can send fax documents automatically at a cost calling hours offered your telephone company. Delayed transmission can be programmed up to 24

Insert the documents FACE DOWN.

Press [MENU].

Press then press [2]

Press ( START/SET).

Press (3 Of (3 to select “ON”.

• If this feature is not required, select “OFF”.

Press START/SET .

SYSTEM SET UP

DELAYED XMT

MODE^OFF AY]

MODE=ON

NO. ^

specific time. This allows you to take advantage of low-

hours in advance.

Enter the phone number by using onetouch dialing, speed dialing, full number dialing or electronic telephone directory.

Press START/SET .

TIME=12;00AM

Enter the transmission start time.

Example: 11:00PM

Press [T][i]00, then press to select PM. To select AM, press

Press [START/SET],

Press [MENU],

•When the programmed time has come, the unit will automatically start transmission.

Note:

• If there is no answer or the line is busy, the unit will automatically redial the number up to 5 times.

•You can receive, transmit and copy documents while delayed transmission is set.

• If the programmed start time has passed during a power failure, delayed transmission will be attempted soon after power is restored.

•When transmit polling (see page 31) is set to ON, delayed transmission is not available.

Page 33

8. Advanced Operations

Reserving transmission during fax reception

While the unit is receiving documents, you can reserve your fax transmission to another station. The unit will automatically transmit documents after fax reception is complete.

Insert the documents FACE DOWN during

fax reception.

Enter the phone number by using one-touch

dialing, speed dialing, full number dialing or

electronic telephone directory.

•When using full number, press

[START/SETl.

XMT RSV. ON

To cancel the reservation

Remove the documents from the document feeder tray.

Printing a cover page

The unit can print a cover page to attach to documents you send.

Sample of a cover page

To print a cover page, proceed as follows:

Press [MENU] until the following is

displayed.

PRINT LIST

[MENU]

Press then 0.

FAX COVER PAGE

Press [START/SET] to start printing.

PRINTING

Press [MENU],

Page 34

8. Advanced Operations

Remote fax receiving using an extension

If you have an extension phone on the same line, it is possible to receive a fax message to your facsimile unit. Using the extension phone, dial the remote fax activation code^

This saves you from going to the facsimile unit and pressing fSTART/SET].

Important:

•To activate this feature, use a touch tone telephone as the extension phone.

•The remote fax activation code is set to “>!<*” as a preselected setting.

Using an extension

When a call is received, lift the handset of

the extension phone. When:

—document reception is required, or —a slow beep is heard, or —no sound is heard,

press ** (remote fax activation code).

________

To the same line

Replace the handset.

•The facsimile unit will activate the fax function to receive documents.

Changing the remote fax activation code

This

code can be from 1 to 4 digits in length using the numbers 0 through 9 and the character code should not be set to “0000”.

This

Press [MENU].

SYSTEM SET UP

Press then 0[T].

Press [START/SET).

Enter the new code number.

REMOTE FAX ACT.

CODE=H<*

Press [ START/SET 1.

Press [MENU].

Dial keypad

Note:

Some special telephone company services will require you to press a service access code. If you subscribe to such services, the whole or part of the remote fax activation code must be different from the service access code.

[START/SET]

Page 35

8. Advanced Operations

Junk mail prohibitor

This feature prevents reception from facsimile machines whose phone numbers are not stored in automatic dialing.

Important:

•This feature is available when the unit is in the ANS/FAX or FAX mode.

•This feature does not work under the following conditions: —when manual reception is performed, or —the other party does not program their facsimile ID number correctly.

• If you wish to receive documents from unauthorized machines, inform your junk mail prohibitor ID to callers, and ask them to transmit documents manually.

•The junk mail prohibitor ID must be different from the first 2 digits of the remote ANS ID (page 42) and a mailbox password (page 39). e.g. if the remote ANS ID is “321”, do not use “32” as a junk mail prohibitor ID.

Setting the junk mail prohibitor

Press [MENUl

SYSTEM SET UP

Press then [2](3-

JUNK MAIL PROH.

Press iSTART/SET].

Press Q O'' (3 to select “ON”.

• If this feature is not required, select “OFF”. Press [START/SETl.

MODE^OFF ' [AT

MODE=ON

ID=22

To change the junk mail prohibitor ID, enter

the desired 2-digit number.

•0, # and * cannot be used. Press [START/SETl.

Press [MENUl.

[ O- CD

ro®-(5Ts

c±)(i)(|)p"

Dial keypad

1 1 T'”““

f START/SETl

' o|' o ' o[’ o 1 0|’ o ‘ ol* o o ’ oj'* o

---

[MENU]

O) IT)

zsr,

Transmitting documents to your unit with the prohibitor ID

Even if the junk mail prohibitor feature is activated, a designated caller will be able to transmit documents. Give your junk mail prohibitor ID to all your designated callers, and advise them of the following steps.

This operation is available only when your unit is in the ANS/FAX mode.

1. Call your unit from a touch tone telephone.

2. Dial the prohibitor ID while the greeting message is playing.

3. Listen for the fax tone, and start transmission.

Page 36

8. Advanced Operations

Receiving with distinctive ring service

This feature enables you to use the distinctive ring service provided by your telephone company effectively. The distinctive ring service gives you up to 3 phone numbers on a single telephone line, each will have a

different ringing pattern. When you wish to use one of the phone numbers as a facsimile telephone number, program the ringing

pattern assigned for fax into your unit. When the unit detects a call matching the selected distinctive ringing

pattern, the unit will automatically activate the fax function to receive documents.

To use this feature effectively, set the unit to the ANS/FAX mode. The unit will work as follows.

How the unit will answer in the ANS/FAX mode

When a distinctive ringing pattern that matches your selection is detected, the unit will automatically answer the line and activate the fax function to receive documents. If other ringing patterns are received, the unit will activate fax function and/or answering device depending on the call.

Note:

•The unit automatically answers a distinctive ring call after the second ring. To change the number of rings, change the FAX ring count (page 21) after setting the ring detection feature.

•When in the TEL mode, you have to answer all calls manually.

•When in the FAX mode, the unit will automatically answer all calls and activate fax function.

• For more information on the distinctive ring service, please contact your telephone company.

Programming the distinctive ringing pattern

Ringing patterns that can be programmed: OFF: Turns off the ring pattern detection feature (initial setting)

Standard ring (One long ring) Double ring (Two short rings) Triple ring (Short-long-short rings) Other triple ring (Short-short-long rings)

Press [MENU],

SYSTEM SET UP

Press then 0[T).

RING DETECTION

Press [START/SET].

Press or [5 fo select the desired mode.

Press [START/SET].

MODE=OFF [AT]

*®C°DCE)jO ®

Dial keypad

■-

[START/SET] H/S

[MENU]

_ ________

o|* o

' oi’ o

' Q|‘__o

‘ o|’ o o

oi“ o

Press (MENU).

Page 37

8. Advanced Operations

Voice mailt)ox

The unit has four memory locations—common memory and three mailboxes. The greeting messages and incoming calls can be recorded into each memory location.

Your caller can leave a message in a specific mailbox. Only the person who knows the password can retrieve the message from the mailbox. If your caller does not specify a mailbox, their message will be recorded in common memory and anyone can retrieve the message from memory. .

This feature is useful when you use the unit with other people and when your caller would like to record a message directly to you.

To use a mailbox

1. Record a common greeting message into common memory (page 15).

2. Record personal greeting message(s) into the mailbox(es).

3. Program each mailbox password.

4. In order to leave a message in a mailbox, each owner of the mailbox must inform callers of their mailbox number in advance.

Page 38

8. Advanced Operations

Recording a mailbox greeting message

Record a personal greeting message for each mailbox. This will be played back to the caller who selected the

specific mailbox.

Helpful hints:

• Each greeting message can be recorded up to 16 seconds. We recommend you record a brief greeting message to leave more time for incoming messages.

• If you do not record a mailbox greeting message, incoming messages will be recorded after the long beep. Open the station key panel.

Press (SELECT] until the desired mailbox

number is displayed.

Example: Mailbox 2

BOX2-GREETING

Press [RECj.

•A long beep will sound.

Immediately after the long beep, speak clearly into the microphone.

•The display shows the elapsed recorded time.

BOX2 REC. 02s

When finished, press [STOP].

Suggested message

“Hello, this is John. Sorry, I cannot take your call. Please leave your message after the beep. Thank you.”

To check your mailbox greeting

message

1. Press [SELECT] until the desired mailbox number is displayed.

To erase a mailbox greeting message

1. Press [SELECT] until the desired mailbox number is displayed.

2. Press (REC).

3. Press [ STOP ] immediately after a long beep.

2. Press [CHECK].

Page 39

8. Advanced Operations

Programming the mailbox password

Program your own password for your mailbox to prevent other users from retrieving messages. Choose any 3-digit number except a number using digits 0 or 7.

Press [MENU],

SYSTEM SET UP

For mailbox 1, press then [s] [jj.

BOXI PASSWORD

For mailbox 2, press (^, then [^.

BOX2 PASSWORD

For mailbox 3, press then [s] [3].

BOX3 PASSWORD

Press [START/SET],

NO. ^

Enter the new password {111 -999).

Press [START/SETT

•To program other passwords, repeat from step 2.

Press (MENU).

How incoming messages are recorded in a mailbox

In order to leave a message in a mailbox, each owner of a mailbox must inform their callers of their mailbox

number in advance and set the unit to the ANS/FAX mode.

A caller calls your unit (from a touch tone telephone only).

•The common greeting message will play.

They press *, then the desired mailbox number (1-3).

• Personal greeting message will play, followed by a long beep.

They leave a message in the mailbox.

Note:

If a caller does not specify a mailbox in step 2, the message will be recorded into common memory.

Page 40

8. Advanced Operations

Listening to messages in a mailbox

When there is a new message in a mailbox, —the mailbox number will flash in the display. —a slow beep will sound if mailbox alert (page 53) is set to ON.

Press [MAIL BOX] repeatedly until the

desired mailbox number is displayed.

BOX2 02

Enter the mailbox password.

Example: The password 555 (factory

setting)

PASSWORD^555

•The unit will play back the new recorded messages.

• If no new messages are recorded, the unit will play back all of the recorded messages.

To exit the mailbox, press [MAIL BOX].

Note:

•The REPEAT, SKIP and STOP buttons can be used.

• If you leave the mailbox password as “555” (factory setting), you need not enter a password. Press [NEW~MESSAGE^ or [ALL messages! instead of a password.

Erasing recorded messages in a mailbox

Erasing a specific message in a mailbox

Press (ERASE) while the message you want to erase is playing.

Erasing all messages in a maiibox

Press [MAIL BOX] repeatedly until the

desired mailbox number is displayed.

_________

Example: Mailbox 1 is selected.

[ERASE

Press [ERASE].

Press (START/SET).

BOXI ERASE OK?

ERASE COMPLETED

Page 41

8. Advanced Operations

Remote operation from a touch tone phone

You can access your unit and retrieve the incoming messages from a remote location with a touch tone telephone.

Summary of remote operations

Page 42

8. Advanced Operations

Programming the remote ANS ID

The remote ANS ID is used to access your answering device and listen to your messages in common memory. Choose any number from 111 to 999 except a number using digits 0 or 7. Make sure that the first 2-digits of the remote ANS ID are different from the junk mail prohibitor ID.

Press [MENU],

SYSTEM SET UP

Press then (T)[^.

REMOTE ANS ID

Press [START/SET],

ID=111

Enter the desired number.

Press START/SET .

Press [MENU].

Listening to messages in common memory

Call your unit.

Press the remote ANS ID during common

greeting playback.

•A long beep and a short beep(s) will sound. Short beep(s) indicate(s) the number of new recorded messages. Short beeps will sound up to 8 times even if 9 or more calls are recorded.

Press to listen to new recorded messages.

Press or wait for 4 seconds to listen to all of the recorded messages.

To listen to messages in a mailbox after playback

1. Press and the desired mailbox number □.[HorU].

Note:

If you hear 6 beep tones after playing back the messages, memory is full. You must erase some or all of the messages.

2. Press the mailbox password.

3. Press the direct remote command 0 or fsl to play back messages.

Page 43

Listening to messages in a mailbox

Call your unit.

Press and the desired mailbox number (IT], IT], |T]) during common greeting playback.

Enter a mailbox password during a personal

greeting message.

8. Advanced Operations

•A long beep and a short beep(s) will sound. Short beep(s) indicate(s) the number of newly recorded messages. Short beeps will sound up to 8 times even if 9 or more calls are recorded.

Press to listen to newly recorded messages.

OR Press 5 or wait for 4 seconds to listen to all

the recorded messages.

Note:

If you hear 6 beep tones after playing back the messages, memory is full. You must erase some or all of the messages.

During playback ^

To listen to messages in another

memory after playback:

1. Press [^, and (for common memory), or press and other mailbox number [j], [Horn],

2. If you selected common memory, press the remote ANS ID.

or If you selected a mailbox, press the mailbox password.

3. Press the direct remote command 0 or fT] to play back messages.

Repeating a message

Press [T] to start playing the previous message.

Skipping a message

Press [T| to start playing the next message.

Page 44

8. Advanced Operations

Erasing messages from memory

Erasing a specific message from memory

Press [5 when the message you want to erase is being played.

•The unit will erase the message being played back.

•A long beep followed by three short beeps will sound. Then the unit will continue with the next message.

Other remote operations

Erasing aii messages from memory

You can erase all of the recorded messages in

memory. To erase all of the messages in a mailbox, you must first select a mailbox.

Press [^.

•A long beep followed by three short beeps will sound.

•The unit will erase all of the messages recorded in the selected memory.

Note:

The greeting messages will not be erased during this operation.

Monitoring the room sound

You can monitor the sound in the room where the unit is installed for about 30 seconds. This feature also allows you to speak with anyone in the room.

Call your unit.

Press your remote ANS ID. OR

Press then press your mailbox number.

Press 0 after hearing a beep.

•After 30 seconds are up, a beep sounds.

•To continue monitoring, press 0 again within 10 seconds.

•To talk to the other party, tell them to lift the

handset or press [ SP-PHOf^.

Recording a marker message

After playing back the recorded messages, you can leave an additional message.

Wait for 3 beeps indicating the end of the

remote operation.

Wait about 10 seconds for 2 more beeps

indicating that the unit is ready for recording.

2 Leave your message.

Page 45

8. Advanced Operations

Re~recording a greeting message

You can change the content of the greeting

message from a remote location.

Call your unit.

For the common greeting message:

Press your remote ANS ID.

For the mailbox greeting message:

Press and (T|, 0 or (desired mailbox no.). Then press the mailbox password.

Press 0 to start recording.

•A long beep will sound. Speak immediately after the long beep (up to

16 seconds).

•If you pause for over 2 seconds while recording, the unit will beep and stop the greeting message recording. Repeat from step 2 within 10 seconds.

When finished, press Q-

•The new greeting message will be played.

Turning on/off pager aiert

You can remotely turn on/off the pager alert for

incoming message if it has been programmed with

a pager number in advance (see page 54).

Call your unit.

For the common pager alert;

Press the remote ANS ID.

For a mailbox pager alert;

Press and the mailbox number ([T], [T] or [^), then press the mailbox password.

To turn on the pager alert, press (sjCDTo turn off the pager alert, press

To skip the greeting message

Callers can record their messages without listening

to the greeting message. After calling your unit, dial during the greeting

message playback.

•The unit will skip the rest of the greeting message and start recording.

Page 46

8. Advanced Operations

Logo print position

Logo, telephone number, date, time and page number will be printed on the transmitted document from your unit in the following manner. OUT; Outside of the transmitted document’s paper size, {pre-selected setting) IN: Inside of the transmitted document’s paper size. OFF: Not printed.

To change the setting, proceed as follows.

Press fMENUl.

SYSTEM SET UP

2 Press then [T][T].

LOGO POSITION

0 Press [START/SET].

MODE^OUT [AT]

^ Press (5 or to select the desired

setting.

Press [START/SET].

0 Press [MENU].

Overseas transmission mode

You may experience difficulty in transmitting documents This feature will make sending documents easier as the

-| Press [MENU].

SYSTEM SET UP

2 Press then @0.

OVERSEAS MODE

<Sc±)c±)!'s"

"lcD®®ro ®

■ ____ jToct

Dial keypad

overseas. transmission speed is slowed down.

(START/SET)

' o|’ o ' Oj' o ■*

• oj' o ' 0|'* o

[MENU]

(D ID

ca*

0 Press [START/SET].

MODE^OFF [AT]

yj Press [3 or to select “ON”.

MODE=ON [AT

• If this feature is not required, select “OFF”. Press [START/SET].

0 Press [MENU].

•Then start transmission procedure (see pages 18 and 19).

Dial keypad

Note:

•After the transmission has completed, this feature will be turned off automatically.

•When using this feature, transmission time will increase.

[START/SET]

Page 47

8. Advanced Operations

Copy reduction mode

When you copy documents that are longer than the recording paper, the unit can reduce the original document and print it out on one page by programming a suitable reduction rate below. The reduction rate is determined by a combination of the size of recording paper and original document.

■ Recommended reduction rate:

Mode

OFF (pre-selected)

92% 72%

Letter=216x279 mm (8V2"x11") Legal=216x356 mm (SV/xH")

A4 =210x297 mm (may not be available in the United States.)

To program a reduction rate, proceed as foilows.

Press [MENU).

Size of recording paper

Letter Legal Letter Letter Legal

SYSTEM SET UP

Press then [TIU].

Press [START/SET).

COPY REDUCTION

MODE=OFF [AT]

Size of originai document

Letter

Letter, A4, Legal

(MENU]

Press (3 or [5 *0 select the desired mode.

Press [START/SET].

Press [MENU],

Note:

If the appropriate reduction rate is not programmed the document may be divided and the top of the second sheet will be deleted.

Dial keypad

[START/SET I CS/H

Page 48

8. Advanced Operathns

Receiving reduction mode

When the size of the documents sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper at a suitable reduction rate below. The reduction rate is determined by a combination of the size of the recording paper and received document.

■ Recommended reduction rate:

Mode

OFF

92% (pre-selected)

86% 72%

Letter=216x279 mm (8y2"xi1") Legal=216x356 mm (8V2"X14") A4 =210x297 mm {may not be available in the United States.)

To program a reduction rate, proceed as foliows.

Press [MENU].

Size of recording paper

Legal Letter Legal Letter Letter

SYSTEM SET UP

Press then [a]0.

Press (START/SET).

Press (3 Of E) to select the desired mode.

RX REDUCTION

MODE=92%

Size of received document

Letter, A4

Letter Legal

Legal

[MENU]

■ o|‘ oi" * ol' ol”

ÈKfi coPi

® C° I t 3

!_5j' Pj"

‘ o[‘ o o Oj'* o so

CD CD (E)

d»

J^J

Press i START/SET],

Press [MENU].

Dial keypad

Note:

•This feature is not available when the film/paper save reception feature is set to ON (page 49).

• Documents received by facsimile frequently have a heading on the top of each page which contains the sender’s name/phone number. This increases the length of each page. Therefore, it is recommended to use the reduction mode.

• If the appropriate reduction rate is not programmed, the over-sized document will be divided.

[START/SET] (EV®

Page 49

8. Advanced Operations

Film/Paper save reception

Use this feature if you wish to save film and recording paper when receiving two or more faxed pages. When this feature is set, the unit will reduce documents to half their length and print out two pages of documents on one page. A boundary will be printed out between the documents.

Important:

This feature will not work when the other party sends a document in fine resolution or other nonstandard

resolutions.

Sample of paper save print:

Original document

(1st page)

ABCDEF ABCDEF

(2nd page)

To activate this feature

Press [FILM/PAPER SAVE],

►The following messages will be alternately

displayed.

Press [START/SET].

____

PAPER SAVE^ON?

YES: PRESS SET

Printed document

ABCDEF=

ABCDeF=

atJcdol at^odof

“Ci)®®'o © cZED

Boundary

L_.....

oKtwm |:iT“ri

R«C.|ivv wOde

CD J

■ ol-

• Op o|” o

■ op : o|’

o ©

■■ o

o tE)

O o o tc

cni*

FILM/PAPER SAVE

•The arrow mark will be displayed.

To deactivate this feature

Press [FILM/PAPER SAVE).

The following messages will be alternately displayed.

PAPER SAVE=ON?

YES; PRESS SET

Press [START/SET],

•The arrow mark will be displayed.

(START/SET)

(FILM/PAPER SAV^

Note;

•When a reduced document is longer than the recording paper, it will be printed on two pages. The continuation will be printed on next page and there may be wasted space. In this case, paper and film will not be saved for the wasted space.

•When documents are longer than legal size, the unit will not print the next page of the document on the same page.

• Paper and film will not be saved for one page document and the last page of odd numbered documents.

Page 50

$. Advanced Operati^^^

Extension copy

Use this feature to enlarge a document to twice the length of the paper that is correctly being used in the paper cassette. This feature is used to reverse the film/paper save function {see page 49).

Sample of extension copy:

When you wish to enlarge the top half of the document:

Original document

Top edge

Top half

Bottom half

Insert a document into the unit from the top edge side FACE DOWN.

To activate this feature, proceed as follows:

Insert the documents FACE DOWN.

Press [MENU).

SYSTEM SET UP

Enlarged copy

MENU]

Press then [s][5-

EXTENSION COPY

Press [^OPYl.

COPYING

►The unit will start printing.

After printing, press [MENU].

Note:

•You cannot select FINE or HALF TONE resolution for this feature.

•To make an enlarged copy of the whole page whose length is as long as, or shorter than your installed paper: First insert the top half of the original document into the feeder tray and copy. Then turn the original around and insert the bottom half of the document into the feeder tray and copy.

Page 51

8. Advanced Operations

Pager alert for fax reception

This feature allows your unit to call your pager automatically each time your unit receives a fax message.

Press [MENU).

SYSTEM SET UP

Press (^, then |T|[^.

FAX PAGER

Press iSTART/SETl.

MODE=OFF [AW]

Press or (3 to select “ON”.

MODE=ON

• If this feature is not required, select “OFF”.

Press [START/SETl.

NO.=

Enter your pager phone number. If necessary, press [PAUSE] twice.

Contact your pager company regarding the

proper pause time. If your pager has the ability to display phone

numbers, enter the number that you wish to appear in the display.

Press if required by your pager company.

Press START/SET .

[A¥

[MENUl

Dial keypad

[PAUSE]

Note;

You may enter a total of 30 digits and/or pauses in steps 6 and 7.

[START/SET]

Press [MENU],

Page 52

8. Advanced Operations

Setting the caller’s recording time

You can choose between two lengths of recording times for incoming messages. VOX (unlimited): The unit will record an incoming message as long as the caller speaks (pre-selected

setting).

1 MIN (1 minute): The unit will record an incoming message up to 1 minute per message.

-4 Press [MENU).

SYSTEM SET UP

2 Press [^, then

RECORDING TIME

2 Press [START/SET).

[MENU]

MODE=VOX [AT]

^ Press or (5 to select the desired mode.

\&(p&

ici)®®

■ o|* Ol"

' 0|' Ol'*

■ o]* o|- O * oj* o

• oj'» o

r*o'

jvoci tTw

0 Press (START/SET).

Dial keypad [START/SET]

0 Press (MENU)

Message alert

This feature allows your unit to alert you with a slow beep if a caller’s message has been recorded in common memory.

-j Press [MENU].

SYSTEM SET UP

2 Press then ®1T1.

MESSAGE ALERT

[MENU]

2 Press (START/SET).

MODE=OFF [AT

^ Press (3 or El to select “ON”.

MODE=ON

• If this feature is not required, select “OFF”. Press [START/SET).

0 Press (MENU).

AT]

' o|* o

!®®C|)[“^^“

"iCEKScSLO © Cp I I J

Dial keypad [START/SET) @/@

Note:

This feature does not work for the mailbox feature.

* oi' o ’ ol* o

• o|* o * oj“ o

o Wi

c:*

Page 53

8. Advanced Operations

Recording time aiert

When the remaining time to record incoming messages becomes less than 60 seconds, the unit will alert the user with a slow beep.

Press (MENU],

SYSTEM SET UP

Press [^, then 0S-

REC. TIME ALERT

Press [START/SET].

Press or (® to select “ON”.

MODE=OFF [AT]

MODE=ON [AT]

•If this feature is not required, select “OFF”. Press iSTART/SET].

r~~"TJr~^Tkt—\ -

i(D®®ro 0

Dial keypad

’ o|‘ o|" ' or O ■■ * o|* or* o

• o|* O'* * o|" ojsr

[START/SET] (3/S

Press (MENU).

Maiiix)x aiert

This feature allows your unit to alert you with a slow beep if a caller’s message has been recorded In a mailbox.

(MENU)

--o' o

Press MENU .

SYSTEM SET UP

Press [§, then [s][^.

Press [START/SET],

Press (3 or E) to select "ON”.

• If this feature is not required, select “OFF”. Press [START/SET).

Press [MENU].

MAIL BOX ALERT

MODE=OFF

MODE=ON

[AV]

[AT]

foiSSi® icf)(S)C9)!!s __

!®®®ro ® grp

__________

Dial keypad

(TUf

|Km™.

START/SET] Q/®

i/ooe

:__ _ _

> of’ o ‘ of o < o|’ o ‘ oj’* o

[MENU]

pviouinON

o o ^

oil.

o o

fkwr

Page 54

8. Advanced Operations

Pager alert for incoming messages

This feature allows your unit to call your pager automatically each time an incoming message is recorded. You can set the pager number for each memory {common, mailbox 1, 2 and 3).

Press (MENU).

SYSTEM SET UP

For common pager alert, press [^, then

[EI[o].

COMMON PAGER

For mailbox 1 pager alert, press then SUl-

[MENU]

MAIL BOXI PAGER

For mailbox 2 pager alert, press then BE-

MAIL B0X2 PAGER

For mailbox 3 pager alert, press |^, then

uni-

MAIL BOX3 PAGER

Press [START/SETl.

MODE=OFF

Press or (3 lo select “ON”.

MODE=ON

• If this feature is not required, select “OFF”. Press (START/SET).

N0.^

Enter your pager phone number. If necessary, press [ PAUSE ] twice.

Contact your pager company regarding the proper pause time.

AT]

lO®CDl i®®CDÌs^

IC3®®!0

__ __

>ra

Dial keypad

[PAUSE]

Note:

•You may enter a total of 30 digits and/or pauses in steps 6 and 7.

•This feature can be turned on/off remotely from a touch tone phone (see page 45).

[START/SET]

: o(‘ oi"

■ o[- o|*_OJ‘_ o)’-

• o|* o o ‘ oj" o

«U*

«0

If your pager has the ability to display phone numbers, enter the number that you wish to appear on the display. Press if required by your pager company.

Press [START/SET],

Press [MENU].

»When the pager beeps, call your unit from a

touch tone telephone to retrieve the message.

Page 55

Display contrast

Use this feature to adjust the brightness of the display. The following choices are available.

NORMAL: (Pre-selected)

LIGHT: Used when the display contrast is dark. DARKER: Used when the display contrast is light.

Press [MENU].

SYSTEM SET UP

Press [^, then [^0.

LCD CONTRAST

Press fSTART/SET).

Press (3 or to select the desired mode.

MODE=NORMAL [AT]

Press (START/SET).

Press (MENU).

8^4^vänced Öfyeraiiqhs

■ f I

<-TT—B OCD®lS

lCE)CD®iÖ © C°TT-D

Dial keypad

C3-» C3

jvotci s^wr

4 I

flUIL Sf-ii InirTi

___

[START/SET]

B^cfivE «ooe

(menu;

O DO

o|* o ' oj' o

• oj* o o ‘ o|’ o

oj" o

siiiü

Resetting the advanced Matures

Use this feature to return the advanced features (see page 60) to their initial settings.

Press MENU .

SYSTEM SET UP

Press then [3®-

Press [START/SET],

Press (5 or to select “YES”.

Press [START/SET].

»If this feature is not required, press [STOP].

Press [START/SET] again for confirmation.

SET DEFAULT

RESET^NO AT

RESET=YES AT

RESET OK?

RESET COMPLETED

|(T)ci)(f)|S

tf _ OPEH

1CZ)®®!0 Cg i I

Dial keypad

__ __

CfyOy 8T.iiiyTigCT

|Oa*<HKJ« ymty Lj

[START/SET] ®/[V

[STOP]

Ol*

ol" « o|' ol” * o|* o|”

o|’ o o

> oj” o

-jO

--------

So]

----------

Press [MENU].

Page 56

8. Advanced Operations

TONE, FLASH and PAUSE buttons

TONE button

The TONE (*) button is used when your line has a rotary pulse dial service. Pressing the button allows you to change temporarily from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to pulse mode.

FLASH button

The FLASH button functions as the hookswitch on a regular phone. If you misdial or dial another phone

number, press the FLASH button firmly. The call will be terminated and you will hear dial tone. You can then

dial the next phone number. The FLASH button also allows you to use special features of the host exchange {if connected) or local

telephone company services such as call waiting. For further details, contact the supplier or your local telephone company.

PAUSE button

Pressing the REDIAL/PAUSE button causes a dialing delay in the dialing sequence.

Example-1: When your unit is connected to a host exchange, insert a pause as follows to get an outside line.

Example-2: If a transmission error occurs frequently when making an overseas transmission, add two

pauses at the end of the phone number.

Note:

TONE, FLASH and PAUSE can be stored into a phone number for automatic dialing.

Page 57

ShAffyanced Operations

Printing reports and iists

You can print out the following reports/lists from your unit. Feature List—provides you with the current settings of the basic and advanced programming features, (see

page 60).

Telephone number list—provides you with phone numbers and their station names which are stored in

automatic dialing.

(Code in each phone number)

P: A pause has been entered. F: A flash has been entered.

Journal report—is useful for keeping records of fax transmissions and receptions. This report will be printed automatically after every 35 fax communications, but can be printed manually as shown below. You can change the setting of the journal auto print feature (see page 58).

Printer Test List—allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred points or lines, clean the thermal head (see page 67).

]: A secret phone number has been entered.

(The telephone number is not printed.)

Transmission report—provides you a printed record of the fax transmission result. For further details, see

page 58.

How to print each report/list

Press fMENU] until the following is displayed.

PRINT LIST

For the feature list, press then []].

SETUP LIST

For the telephone number list, press (^, then [^.

TEL NO. LIST

For the journal report, press then (^.

JOURNAL REPORT

For the printer test list, press then (T

PRINTER TEST

Press [START/SET] to start printing.

PRINTING

•To interrupt printing, press [STOP]. After printing, press [MENU).

Page 58

8. Advanced Operations

Setting the transmission report printing

______________________________________

One of the following choices is available.

ERROR: The transmission report will print out only when the fax transmission fails. ON: The report will always print out, indicating whether fax transmission is successful or not. OFF: The report will not print (pre-selected).

^ Press [MENU].

SYSTEM SET UP

2 Press then [^[3-

TX-REPORT MODE

2 Press [START/SET].

MODE=OFF

AT]

^ Press O or to select the desired mode,

g Press [START/SET],

. --'*1 - —

lOCDCDi

iCDd)®’

o 0

Dial keypad

'..PI' o

' or o

■ oj‘ o

‘ oj* o

• Ol'“ o

[START/SET] ®/Q

[MENU]

o o

’ „■ o

=J J

0 Press [MENU],

Setting journal auto print

------------------------

The unit will automatically print a journal report after every 35 fax communications. After printing, the journal memory will be erased and only subsequent activity will be recorded.

When this feature is deactivated, the unit will store the records of the last 35 fax communications, but the unit will not print the journal report automatically.

•4 Press [MENU].

SYSTEM SET UP

[MENU]

Press then [^[3.

AUTO JOURNAL

Q Press f START/SET].

MODE^ON [ AT]

^ Press (3 or (5 fo select the desired mode.

f ,

» .

■'«CD eiED r

TT^

■r.rr\

!CD®CE)I

icT)C i) (i) i'< s _

■lo®®ro ® C° II

O _J

--- -- -- - -- -- -- -- -- - -- -- -- -- -- -

* o|* q ‘ o|’ o

o ^

' o|‘ o ’ oi' o DO

o|'* o SO

r®

O O

CD CD CIO Q]

cr»

0 Press [START/SET).

0 Press [MENU].

Dial keypad

(START/SET]

Page 59

Sample of journal report

8. Advanced Operations

Communication resuit on the report

When a problem has occurred, one of the following messages will be printed on the transmission report and the journal report.

PRINTED MESSAGE

COMMUNICATION ERROR

DOCUMENT JAMMED FILM EMPTY

JUNKMAIL PROH. REJECT NO DOCUMENT NO RESPONSE PAPER JAMMED PAPER OUT

A transmission or reception error occurred. Try again or check the other party.

A document was jammed. Remove the jammed document (see page 66). Film is empty. Replace the film or film cartridge with a new one (see page

68). The junk mail prohibitor of your unit rejected fax reception (see page 35). The document was not fed into the unit properly. Try again. The receiving unit was busy or ran out of recording paper. Try again. The recording paper was jammed. Clear the jammed paper (see page 64). Your unit ran out of recording paper. Install paper (see page 6).

MEANING

PRESSED THE STOP KEY PRINTER OVERHEATED

THE COVER WAS OPENED

The STOP button was pressed and fax communication was cancelled. Printer was overheated. Leave the unit to cool down.

The top cover was open. Close it and try again.

Page 60

8. Advanced Operations

Summary of user programmable features

Basic features

Code Feature

#01 #02 #03 YOUR TELEPHONE NUMBER #04 PRINT TRANSMISSION REPORT #07 FAX RING COUNT #08 #09 #10 REMOTE ANSID

SET DATE & TIME YOUR LOGO

ANS/FAX RING COUNT

RECORDING TIME

Advanced features

Code

#21 #22 #23 OVERSEAS MODE #24 #25

LOGO POSITION JOURNAL AUTO PRINT

JUNK MAIL PROHIBITOR DELAYED TRANSMISSION

Feature Selection

Selection

mm/dd/yy hh:mm

----

------------ERROR/ON/OFF OFF

1/2/3/4/T0LL SAVER/RINGER OFF

____

-----

1/2/3/4 rings

VOX/1 MIN

OUT/IN/OFF

ON/OFF ON/OFF ON/OFF ON/OFF

-----

Initial setting

(Jan./01/95 12:00AM)

(Panasonic FAX SYSTEM)

_________

Initial setting

OFF/ID=22 35

Page

___

1 ring 1 ring

VOX 52

111

Page

OUT

OFF

OFF 32

12 12

14 58 21 21

46 58 46

#31 RING DETECTION #34 #35 #36 RX REDUCTION #39 LCD CONTRAST #41 REMOTE FAX ACTIVATION CODE #42 MESSAGE ALERT #43 #50 #51 BOX1 PASSWORD #52 BOX2 PASSWORD #53 #60 #61 MAIL BOX1 PAGER ON/OFF OFF #62 MAIL BOX2 PAGER ON/OFF OFF 54 #63 #70 FAX PAGER ON/OFF OFF #80 SET DEFAULT

EXTENSION COPY COPY REDUCTION

RECORDING TIME ALERT MAIL BOX ALERT

BOX3 PASSWORD COMMON PAGER

MAIL BOX3 PAGER

OFF/A/B/C/D OFF

92%/72%/OFF

92%/86%/72%/OFF 92%

NORMAL/LIGHT/DARKER NORMAL

---------ON/OFF OFF ON/OFF ON/OFF

___________

ON/OFF OFF 54

YES/NO NO 55

-----

OFF 47

OFF 53 OFF 53

555 39 555 39 555 39

36 50

48 55 34 52

Page 61

9. Troubleshooting and Routine Care

Error messages on the display

If the unit detects a problem, one of the following messages will appear on the display.

ERROR MESSAGE

BATTERY LOW

CHECK CASSETTE

CHECK COVER

CHECK DOCUMENT

CHECK FILM

CHECK MEMORY

FILM EMPTY

LOADING FILM

MEMORY FULL

CAUSE & REMEDY

'Battery power is low. Replace the batteries with new ones (see page 5).

►The recording paper is jammed near the paper cassette. Clear the jammed

paper (see page 64).

•The top cover is open. Close it.

•The document is not fed into the unit properly. Reinsert the document and try again. If misfeeding occurs frequently, clean the feeder rollers (see page 67). If the problem remains, adjust the feeder pressure (see page 66).

►The film is not inserted in the cartridge correctly.

Reinsert it correctly by referring to step 8 on page 69.

'Memory (phone numbers, parameters, etc.) has been erased.

Re-program.

• Film is empty. Replace the film or film cartridge with a new one (see page 68).

•The blue leader of the film was not wound completely or the unit was out of film. Wait for a while.

►There is no room left in memory to record a message. Erase some or all

messages (see page 24).

NO ANS GREETING

NO RESPONSE

OUT OF PAPER

PAPER JAMMED

POLLING ERROR

REMOVE DOCUMENT

TRANSMIT ERROR

UNIT OVERHEATED

►The common greeting message has not been recorded.

Record the message, (see page 15).

►The receiving unit was busy or ran out of recording paper. Try again.

•The unit is out of recording paper. Install paper (see page 6).

•The recording paper is jammed near the head unit. Clear the jammed paper (see page 64).

►The other fax machine does not provide the polling function. Check the other

party.

►The document is jammed. Remove the jammed document (see page 66). ►Attempted to transmit a document longer than 600 mm (23Va"). Press the STOP

button and remove the document (see page 66). Divide it into two or more sheets and try again.

►Transmission error occurred. Try again.

►The unit is overheated. Leave it to cool down.

Page 62

9. Troubleshooting and Routine Care

General

PROBLEM

I cannot make and receive calls.

I cannot make calls.

The unit does not work.

The unit does not ring.

The REDIAL/PAUSE button does not function properly.

While programming, I cannot enter the activation code or the prohibitor ID.

CAUSE & REMEDY

•the power cord or telephone line cord is not connected. Confirm the connection (see page 9).

•The setting of the dialing mode is wrong. Check the selector (see page 9).

• Disconnect the unit from the telephone line and connect to a known working phone. If the known working phone operates properly, call your service personnel to have the unit repaired. If the known working phone does not operate properly, consult your telephone company.

•The ringer volume is set to OFF. Raise it to a suitable level (see page 14).

• If this button is pressed during dialing, a pause will be inserted. If this button is pressed immediately after the dial tone is obtained, the last number dialed will be redialed.

•The whole or part of the number is same as the other code or ID. Change the number (see pages 34, 35 and 42).

Fax Transmission & Reception

PROBLEM

The other party complains that

letters on their received

document are distorted.

The other party complains that a

dirty pattern or a black line appears on their received documents.

I cannot make an international fax call.

I cannot receive documents automatically.

• If your line has special telephone services such as call waiting, the service may have been activated during the fax transmission. Connect the unit to a line that does not have such services.

•Another telephone connected to the same line is off the hook.

Hang up and try again.

•The glass or rollers are dirty. Clean them (see page 67).

•Use the overseas transmission mode (see page 46).

•Add two pauses at the end of the phone number (see page 56).

•The receive mode is set to TEL. Set the receive mode to ANS/FAX

or FAX.

•The time to answer the call may be too long. Decrease the number of rings (see page 21).

•The greeting message may be too long. Shorten the message or ask the other party to press and then start transmission.

CAUSE & REMEDY

Page 63

9. Troubleshooting and Routine Care

PROBLEM

Recording image is faint.

A biank sheet is ejected after the

received documents are printed

out.

Answering Device

PROBLEM

No voice messages have been recorded in the ANS/FAX mode.

1 cannot retrieve recorded messages from a remote phone.

Messages in the mailbox do not play back.

CAUSE & REMEDY

•The sender transmitted a faint document. Request them to transmit a clearer copy of the document.

•The thermal head is dirty. Clean it (see page 67).

•The receiving reduction rate is not programmed correctly. Program the proper reduction rate (see page 48).

CAUSE & REMEDY

•The memory is full. Erase some or all messages (see page 24).

• Make sure that you use the remote ANS ID correctly (see page 42). When you dial it, press the button firmly.

•You have programmed the mailbox password. Press the password and then try again (see page 39).

Copying

PROBLEM

A dirty pattern or biack line appears on the copied documents.

Copied image is distorted.

The document is not copied

properly.

A paper jam occurs during copying.

CAUSE & REMEDY

•The glass or rollers are dirty. Clean them (see page 67).

•The thermal head is dirty. Clean it (see page 67).

•The film is not inserted correctly. Insert it correctly (see page 68).

Page 64

QATroubfeshoophg

Clearing a recording paper jam

If a recording paper jams, the display will show one of two messages below. Remove the jammed recording paper following either message.

PAPER JAMMED A recording paper jammed near the head unit.

CHECK CASSETTE

A recording paper jammed near the paper cassette.

Removing a jammed recording paper near the head unit

Open the top cover.

Press the green button on the right marked

“PUSH” and lift up the head unit.

Remove the film cartridge.

Lift up the paper cassette slightly ((a)) and

pull it towards you to remove it ((b)).

Remove the jammed recording paper.

• If the jammed paper cannot be removed by the way of the illustration to the left, then

remove it as below:

Place the “BACK" side of the cartridge into the unit, by inserting the pins on the sides of the green gears into the green holders. Then

lower the front of the cartridge into place.

• If the film is slack, tighten it by winding the gears.

•

Page 65

9. Troubleshooting and Routine Care

Press the head unit down firmly until it clicks into place.

Close the top cover securely by pushing down on both sides.

Insert the paper cassette into the unit until it

clicks into place.

Removing a jammed recording paper near the paper cassette

Lift up the paper cassette slightly (®) and pull it towards you to remove it {®).

Reach into the paper cassette opening and remove the jammed recording paper.

•When the jammed paper cannot be removed easily, open the top cover and head unit, and remove the jammed paper. Do not pull the jammed paper forcibly, or

torn pieces of paper may remain in the unit.

Insert the paper cassette into the unit until it

clicks into place.

Page 66

9. Troubleshooting and Routine Care

Clearing a document jam

If the unit does not release an original document during feeding, remove it as shown below.

Slide the front lid open lever towards you to

open the front lid. Remove the jammed document carefully.

Close the lid securely by pushing down on both sides.

Adjusting the feeder pressure

If misfeeding of documents occurs frequently, adjust the feeder pressure.

Slide the front lid open lever towards you to

open the front lid. Shift the position of the lever to a desired

position by using an instrument with a

pointed end, like a clip or bail-point pen. Position A: No feeding

Position B; Standard position Position C: Multiple feeding

Close the lid securely by pushing down on both sides.

Page 67

9, Troubleshooting and Routine Care

Cleaning the unit

Cleaning the document feeder unit

If misfeeding occurs frequently or dirty patterns or black bands appear on a copied or transmitted document,

clean the feeder rollers, sub roller, rubber flap, white plate and glass.

Disconnect the power cord and the

telephone line cord. Slide the front lid open lever towards you to

open the front lid.

Clean the feeder rollers, sub roller and rubber flap with a cloth moistened with

isopropyl rubbing alcohol, and let dry thoroughly.

Clean the white plate and the glass with a dry soft cloth.

Close the lid securely by pushing down on ’ both sides.

Connect the power cord and telephone line cord.

Cleaning the thermal head

If dirty patterns or black bands appear on a copied or received document, clean the thermal head.

Disconnect the power cord and the

telephone line cord. Open the top cover.

Press the green button on the right marked “PUSH” and lift up the head unit.

Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol,

and let dry thoroughly. Press the head unit down firmly until it clicks

into place.

Caution:

To prevent a malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly with your finger.

Close the top cover securely by pushing

down on both sides.

Connect the power cord and telephone line

cord.

Page 68

9:Troùbfe$hoo^^ Care

Replacing the film or film cartridge

When the unit detects the end of the film, the following message will be displayed.

FILM EMPTY

Replace the film or film cartridge with a new one. To order a replacement part, see page 75.

Open the top cover.

Press the green button on the right marked

“PUSH” and lift up the head unit.

Take out the film cartridge.

• If you purchased a film cartridge (Model no. KX-FA132) for replacement, skip to step

11.

•To replace only the film, go to step 4.

Turn over the cartridge so that the “PULL TAB” mark is facing up.

Unlock the four tabs of the cartridge, open the cover of the cartridge and take out the

used film.

Pull out the four gears from the used film

cores.

Insert the four gears into the new film cores so that the guide tab of each gear fits into the slot of the film core.

Page 69

9. Troubleshooting and Routine Care

Insert the film into the cartridge so that the arrow on the open cartridge points in the

same direction as the arrows on the film.

• If you insert a film which was used halfway, insert the unused spool of the film on the “FILM SUPPLY” mark of the cartridge.

• Insert the film cores correctly referring to the illustration to the right.

Roll the blue leader of the film by winding the gears of the core until the leader is no longer visible.

Close the covers of the cartridge by locking the four tabs.

Incorrect Correct

Turn over the cartridge and referring to the illustration on the left, place the “BACK” side of the cartridge into the unit, by inserting the pins on the sides of the green gears into the green holders. Then lower the front of the cartridge into place.

Press the head unit down firmly until it clicks into place.

Close the top cover securely by pushing down on both sides.

• If the blue leader of the film is not wound completely, the unit will automatically advance it and the following message will be displayed.

LOADING FILM

Hf the following message is displayed, the

film is not inserted in the cartridge correctly.

CHECK FILM

Reinsert it correctly by referring to step 8 on

this page.

Page 70

10. General Information Important safety instructions

When using this product, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following:

Read and understand all instructions. Follow all warnings and instructions marked on

this product.

Unplug this product from wall outlets before

cleaning. Do not use liquid or aerosol cleaners.

Use a damp cloth for cleaning.

Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink, or laundry tub, in a wet basement, or near a swimming pool. Do not place this product on an unstable cart,

5. stand or table. The product may fall, causing serious damage to the product.

Slots and openings in the cabinet and the back or bottom are provided for ventilation, to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on the bed, sofa rug, or other similar surface. This product should never be placed near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided. This product should be operated only from the

7. type of power source indicated on the marking label. If you are not sure of the type of power supply to your home, consult your dealer or local power company. This product is equipped with a three wire

grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a

grounding type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace

your obsolete outlet. Do not defeat the safety

purpose of the grounding type plug.

Do not allow anything to rest on the power cord.

9. Do not locate this product where the cord will be abused by people walking on it.

10. Do not overload wall outlets and extension cords as this can result in the risk of fire or

electric shock.

11. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock.

Never spill liquid of any kind on the product.

12. To reduce the risk of electric shock, do not

disassemble this product, but take it to a

qualified serviceman when some service or

repair work is required. Opening or removing

covers may expose you to dangerous voltages

or other risks. Incorrect reassembly can cause electric shock when the appliance is subsequently used.

13. Unplug this product from the wall outlet and

refer servicing to qualified service personnel under the following conditions: A. When the power supply cord or plug is

damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or

water. D. If the product does not work normally by

following the operating instructions. Adjust

only those controls, that are covered by the operating instructions because improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

E. If the product has been dropped or the

cabinet has been damaged. F. If the product exhibits a distinct change in

performance.

14. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

15. Do not use the telephone to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

Page 71

10. General Infolwation

CAUTION:

To reduce the risk of fire or injury to persons, read and follow these instructions.

Use only the batteryfies) instructed. Do not dispose of the battery(ies) in a fire. The

cell may explode. Check with local codes for

possible special disposal instructions. Do not open or mutilate the battery(ies).

3. Released electrolyte is corrosive and may

cause damage to the eyes or skin. It may be toxic if swallowed.

Exercise care in handling batteries in order not

to short the battery with conducting materials such as rings, bracelets, and keys. The battery or conductor may overheat and cause burns.

Do not attempt to recharge the battery(ies)

provided with or identified for use with this product. The batteries may leak corrosive electrolyte or explode. ■

Do not attempt to rejuvenate the battery(ies)

provided with or identified for use with this product by heating them. Sudden release of the battery electrolyte may occur causing burns or irritation to eyes or skin.

When replacing batteries, all batteries should be replaced at the same time. Mixing fresh and discharged batteries could increase internal cell pressure and rupture the discharged battery(ies). (Applies to products employing more than one separately replaceable primary battery.)

When inserting batteries into this product, the proper polarity or direction must be observed. Reverse insertion of batteries can cause charging, and that may result in leakage or explosion. {Applies to product employing more than one separately replaceable primary battery.) Remove the batteries from this product if the

9. product will not be used for a long period of time (several months or more) since during this time the battery could leak in the product. Discard “dead” batteries as soon as possible

10.

since “dead” batteries are more likely to leak in a product.

11. Do not store this product, or the batteries provided with or identified for use with this product, in high-temperature areas. Batteries that are stored in a freezer or refrigerator for the purpose of extending shelf life should be protected from condensation during storage and defrosting. Batteries should be stabilized at room temperature prior to use after cold storage.

INSTALLATION:

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or

terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying

telephone lines.

WARNING:

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

•Keep the unit away from electrical noise

generating devices, such as fluorescent lamps and motors.

•The unit should be kept free from dust, moisture,

high temperature, and vibration.

•The unit should not be exposed to direct sunlight.

• Do not place heavy objects on top of this unit.

• Do not damage the power cord.

• Do not touch the plug with wet hands.

• Do not use benzine, thinner, or any abrasive

powder, to clean the cabinet. Wipe it with a soft cloth.

• Do not mix different types of batteries.

• Do not use Nickel-Cadmium batteries.

Page 72

10. Genera! information

FCC information

If required by the telephone company, inform them

of the following.

• FCC Registration No.: (found on the rear side of the unit)

• Ringer Equivalence No.: (found on the rear side

of the unit)

•The particular telephone line to which the

equipment is connected.

This unit must not be connected to a coin operated line. If you are on a party line, check with your local telephone company.

Ringer Equivalence Number (REN):

This REN is useful in determining the quantity of devices you may connect to your telephone line and still have all of those devices ring when your telephone number is called. In most but not all areas, the sum of the REN’s of all devices connected to one line should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.

In the event that terminal equipment causes harm to the telephone network, the telephone company should notify the customer, if possible, that service

may be stopped. However, where prior notice is

impractical, the company may temporarily cease service providing that they: a) Promptly notify the customer.

b) Give the customer an opportunity to correct the

problem with their equipment.

c) Inform the customer of the right to bring a

complaint to the Federal Communication Commission pursuant to procedures set out in

FCC Rules and Regulations Subpart E of Part

68.

The Telephone Company may make changes in its

communications facilities, equipment operations,

or procedures where such action is reasonably

required in the operation of its business and is not

inconsistent with the rules and regulations in FCC

Part 68. If such changes can be reasonably

expected to render any customer terminal

equipment incompatible with telephone company

communications facilities, or require modification

or alteration of such terminal equipment, or

otherwise materially affect its use or performance,

the customer shall be given adequate notice in

writing, to allow the customer an opportunity to maintain uninterrupted service.

CAUTION:

Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate this device.

When programming emergency numbers and/or making test calls to emergency numbers:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours; such as early morning or late evenings.

This telephone provides magnetic coupling to

hearing aids.

NOTE:

This equipment has been tested and found to

comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television

reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

—Reorient or relocate the receiving antenna. —Increase the separation between the equipment

and receiver.

—Connect the equipment into an outlet on a circuit

different from that to which the receiver is connected.

—Consult the dealer or an experienced radio/TV

technician for help.

Page 73

Limited warranty

10. General Informa lion

Matsushita Consumer Electronics Company or

Panasonic Sales Company (collectively referred to as The warrantor ), will repair this product with new or refurbished parts, free of charge, in the U.S.A. or Puerto Rico for one (1) year from the date of original purchase in the event of a defect in materials or workmanship.

Batteries (when applicable) —New rechargeable batteries in exchange for defective rechargeable batteries for ten (10) days from the date of original purchase, Non-rechargeable batteries are not warranted.

Carry-in or mail-in service in the U.S.A. can be obtained during the warranty period from a Matsushita Services Company (MSC) Factory Servicenter listed in the Servicenter Directory. Carry-in or mail-in service in Puerto Rico can be

obtained during the warranty period by calling the telephone numbers listed in the Servicenter

Directory.

This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of original purchase will be required before warranty performance is rendered.

This warranty only covers failures due to defects in materials or workmanship which occur during normal use. It does not cover damage which occurs in shipment or failures which are caused by products not supplied by the warrantor or failures which result from accident, misuse, abuse, neglect, mishandling, misapplication, alteration, faulty installation, modification, or service by anyone other than an MSC Factory Servicenter or an authorized MSC Servicenter or damage that is attributable to Acts of God, including, but not limited to, line surges.

LIMITS AND EXCLUSIONS

There are no express warranties except as listed

above.

THE WARRANTOR SHALL NOT BE LIABLE FOR

SPECIAL, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING, WITHOUT LIMITATION, LOSS OF GOODWILL, PROFITS

OR REVENUE, LOSS OF USE OF THIS

PRODUCT OR ANY ASSOCIATED EQUIPMENT,

COST OF SUBSTITUTE EQUIPMENT,

DOWNTIME COSTS, OR CLAIMS OF ANY PARTY DEALING WITH BUYER FOR SUCH

DAMAGES, RESULTING FROM THE USE OF THIS PRODUCT OR ARISING FROM BREACH OF WARRANTY OR CONTRACT, NEGLIGENCE, OR ANY OTHER LEGAL THEORY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED TO THE

APPLICABLE WARRANTY PERIOD SET FORTH ABOVE.

Some states do not allow the exclusion or limitation of consequential damages, or limitations

on how long an implied warranty lasts, so the above exclusions or limitations may not apply to you.

This warranty gives you specific legal rights, and

you may also have other rights which vary from state to state.

If a problem with this product develops during the warranty period, you may contact your dealer or the MSC Factory Servicenter or authorized MSC servicenter. If the problem is not handled to your satisfaction, write to the Customer Satisfaction Center at the address indicated on the Servicenter

Directory.

Page 74

10. GenéraHnfórmàtion

Service center directory

OPERATION ASSISTANCE»FAX ADVANTAGE PROGRAM

DIAL TOLL FREE: 1-800-HELP-FAX (9:00am~8:00pm Monday-Friday, EST)

PRODUCTINFORMATION»LITERATURE REQUESTS^DEALER LOCATIONS

Customer Satisfaction Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters)

201-348-9090 (9:00am-8;00pm Monday-Friday, EST)

ACCESSORY PURCHASES

1-800-332-5368 (Consumer orders only)

Matsushita Services Company Accessory Order Office, 20421-84fh Avenue South Kent, WA 98032

(6:00am-6:00pm Monday-Friday, 6:00am-10:30am Saturday, PST) (Visa, Mastercard, Discover card. Check or Money Order)

WTHORIZED SERVICENTER^^^^^^

CALIFORNIA

6550 Katelta Avenue Cypress, CA 90630 Suite 100 Phone (714) 373-7425 Fax (714) 894-8534

800 Dubuque Avenue S. San Francisco, CA 94080 Phone (415) 871-6373 Fax(415) 871-6840

20201 Sherman Way

Suite 102 Canoga Park, CA 91306 Phone (818) 709-1775 Fax (818) 709-2165

3878 Ruffin Road

Suite A San Diego, CA 92123 Phone (619) 560-9200 Niles, IL 60714 Fax (619) 560-1831

COLORADO

1640 South Abilene Suite D

Aurora, CO 80012

Phone (303) 752-2024 Fax (303) 752-0610

FLORIDA

3700 North 29th Avenue Suite 102 Hollywood, FL 33020 Phone (305) 925-2880 Fax (305) 925-5224

4710 Eisenhower

Boulevard Suite A1

Tampa, FL 33634

Phone (813) 884-4746 Fax (813) 886-4564

GEORGIA

8655 Roswell Road

Atlanta, GA 30350 Phone (404) 518-6301 Fax (404) 518-6306

HAWAII

99-859 twaiwa Street Aiea, Hawaii 96701 Phone (808) 488-1996 Fax (808) 486-4369

ILLINOIS MISSOURI

• 1703 North Randall Road Elgin, IL 60123 “12:30 to 4:30, Mon-Fri" Phone (708) 468-5466 Fax (708) 468-5465

9060 Golf Road Phone (708) 299-1700

Fax (708) 299-1710

MARYLAND PENNSYLVANIA

Sulphur Springs Business Park 1638 Sulphur Springs Road Baltimore, MD 21227 Phone (410) 242-2607 Fax (410) 247-3047

MASSACHUSETTS Shopping Center ,

60 Glacier Drive, Suite G Westwood, MA 02090 Bridgeville, PA 15017 ; Phone (617)329-4280 Phone (412) 257-4522 Fax (617) 329-0586

MICHIGAN

37048 Van Dyke Avenue Sterling Heights, Ml 48312 Phone (810) 939-2060 Fax (810) 939-2638

MINNESOTA

7850-12th Avenue South Airport Business Center Bloomington, MN 55425 Phone (612) 854-8624 Fax (612) 854-2089

11982 Dorsett Road Maryland Heights, MO 63043 Phone (314) 739-5301 Fax (314) 739-3631

OHIO

2236 Waycross Road Cincinnati, OH 45240 Phone (513) 851-4180 Fax (513) 851-8443

2221 Cabot Boulevard West Suite B Langhorne, PA 19047 Phone (215) 741-0661 Fax (215) 741-0521

Chartiers Valley 1025 Washington Pike

Fax (412) 257-4650

*pick-up/drop-off only

TENNESSEE

919-8th Avenue South Nashville, TN 37203 Phone (615) 244-4434 Fax (615) 244-6713 ■

TEXAS

7482 Harwin Drive Houston, TX 77036 Phone (713) 781-1528 Fax (713) 781-0643

13615 Welch Road Suite 101 Farmers Branch, TX 75244 Phone (214) 385-1975 Fax (214) 960-7626

WASHINGTON

20425-84th Avenue South

Kent, WA 98032 Phone (206) 872-7922 Fax (206) 872-0918

Service in Puerto Rico

Matsushita Electric

of Puerto Rico, Inc,

Panasonic Sales Company/ Factory Servicenter

Ave. 65 de Infantería, Km. 9.5

San Gabriel Industrial Park Carolina, Puerto Rico 00985 Phone (809) 750-4300 Fax (809) 768-2910

REPAIR INQUIRIES

EAST (PCE) EAST (PCE)

2221 Cabot Boulevard West Suite A Langhorne, PA 19047 Phone (215) 741-0676 Fax (215) 750-6492

Covers: Covers: Covers:

CT, DE, ME, MD, MA, NH, NJ, NY, PA, Rl, VT, VA, DC, WV

Regional Customer Care Department

1225 Northbrook Parkway Suite 2-390 Elgin, IL 60123 Suwanee, GA 30174 Phone (708) 468-5530 Phone (404) 338-6860 Fax (404) 338-6548

AL, FL, GA, MS, NC, SC, TN AR, IL, IN, lA, KS, KY, LA, Ml,

PARTS DISTRIBUTION LOCATIONS

To locate parts distributors in your area (within the USA) DIAL TOLL FREE 1-800-545-2672 (24 hours a day, 7 days a week)

CENTRAL (PCC)

1703 North Randall Road

Fax (708) 468-5528 Fax (714) 373-7447

MN, MO, NE, ND, OK, SD, TX, Wl, OH

WEST (PCW)

6550 Katella Avenue Cypress, CA 90630

1 Phone (714) 373-7440

Covers:

AK, AZ, CA, CO, ID, MT, NV, NM, OR, UT, WA, WY, HI

(950807)

Page 75

Accessory order information

Use the following for replacement. For accessory order, call toll free 1-800-332-5368.

Problems will occur if other brands of films are used.

lot Generi Ihformàtiòir

Model No.

KX-FA132 KX-FA133 KX-FA134

Description

Film cartridge

Replacement film (1 set)

Replacement film (2 sets)

1 cartridge & film: 216 mmx200 m (8y2"x656') roll

216 mmx200 m (8V2"x656') roll 216 mmx200 m (8V2"x656') roll

Comment

Specifications

1. Applicable Lines;

Document Size: Max. 216 mm (8V2") in width

Effective Scanning Width:

3. Recording Paper Size:

Effective Printing Width: 208 mm (OVie")

5. Transmission Time*:

Fax Auto Redial: Up to 5 times

Telephone Auto Redial:

8. Scanning Density:

Halftone Level:

10. Scanner Type;

11. Printer Type:

12. Data Compression System: Modified Huffman (MH), Modified READ (MR)

13. Modem Speed : 9600/7200/4800/2400 bps; Automatic Fallback

14.

Operating Environment: 5-35^C (41-95°F), 20-80 % RH

15. Dimensions (HXWXD):

16.

17.

Mass (Weight): Power Consumption:

18.

Power Supply: 120 VAC, 60 Hz

19.

Public Switched Telephone Network

Max. 600 mm (23%") in length

208 mm (8%6")

Letter: 216x279 mm (8V2"x11')

Legal: 216x356 mm (8V2"xl4')

Approx. 15 sec./page (Original mode) Approx. 30 sec./page (G3 Normal mode)

Up to 14 times Florizontal: 8 pels/mm (203 pels/inch)

Vertical: 3.85 lines/mm (98 lines/inch)—;

7.7 lines/mm (196 lines/inch)— 64-level CCD Image Sensor Thermal Transfer

237X420X389 mm (9%6"xl6yi6"x15Vi6") Approx. 9.0 kg (19.8 lb.) Transmission: Approx. 17W / Reception:

Copy: Approx. 50 W / Standby: Maximum: Approx. 140 W

Approx. 40 W Approx. 5 W

‘Transmission Time: Transmission times apply to text data using the CCITT No. 1 test chart, between the

same machine models at maximum modem speed. The transmission time does not include call setup, ringing, handshaking and sign off. Transmission times may vary.

Note:

•Any details given in these instructions are subject to change without notice.

•The picture and illustrations in these instructions may vary slightly from the actual product.

Page 76

10. General information

Information for users

For product service

•Service centers are listed on page 74.

•Call toll free 1-800-545-2672 for the location of an authorized service center.

When you ship the product

•Carefully pack your unit, preferably in the original carton.

•Attach a letter, detailing the symptom, to the outside of the carton.

Symptom

•Send the unit to an authorized service center, prepaid and adequately insured.

• Do not send your unit to the Matsushita Consumer Electronics Company on back cover page or to any executive or regional sales offices. These locations do not repair consumer products.

* •

Page 77

Fax Correspondence

To:

From:

Our Tel No.:

Date:

We would like to take this opportunity to introduce you to our Panasonic telephone answering device with facsimile. Our unit will work as a facsimile, an answering device and a standard telephone, so you can send both documents and voice messages on the same call.

Leaving a voice message and transmitting a document

1. Dial our phone number.

•Our unit will play the greeting message.

2. Leave your message after the long beep.

3. Press your “-)f” (asterisk) button twice to activate the fax.

•A fax tone will sound.

4. Start transmission to send a fax. Transmitting a document only

1. Dial our phone number.

•Our unit will play the greeting message.

2. Press your button twice while the greeting message is being played.

•A fax tone will sound.

3. Start transmission to send a fax. Leaving a voice message and transmitting a document from a rotary (pulse)

phone

1. Dial our phone number.

•Our unit will play the greeting message.

2. Start transmission to send a fax.

3. Make voice contact (e.g. ...lift the handset) during transmission of your document.

4. Leave your message after the long beep following the greeting message. Transmitting a document from a rotary (pulse) phone

1. Dial our phone number.

•Our unit will play the greeting message.

2. Start transmission to send a fax while the greeting message is being played.

Detach here and transmit this sheet FACE DOWN.

Note for the customer of this unit:

To receive voice messages and documents automatically, set the unit in the ANS/FAX mode.

Page 78

Page 79

Speed dialer list

Station

No.

00 30

01 31

02 03 33 04 05 06 36 07 37 08 09 10 11 12 13 14

Name/Phone No.

Station

No.

34 35

38 39 40

42 43 44

. Name/Phone No.

15 16 17 18 19

22 23 24 25

26 27 28 29

45 46 47

50 51 52 53 54 55 56 57 58 59

Page 80

Speed dialer list

Station

No.

02 03 04 05 06 07 08 09

11 12

Name/Phone No.

Station

No.

32 33 34 35 36

37 38 39 40

42 43 44

Name/Phone No.

17 18 19 20

22 23 24 25 26 27

28 29 59

45 46 47 48 49 50

52 53 54 55 56 57

Page 81

Remote control card

Mailbox Remote Operation

Recording a message into a mailbox:

1. Call your unit.

2. Press □ and the mailbox no. (□, BorQ).

3. Leave a message.

Retrieving messages from a mailbox:

1. Call your unit.

2. Press Q 3nd the mailbox no.

(D. B B)-

3. Press the mailbox password

rm.

4. Press the remote command

key (refer to the reverse side).

Mailbox Remote Operation

Recording a message into a mailbox:

1. Call your unit.

2. Press □ and the mailbox no.

(D. BorB)^

3. Leave a message.

Retrieving messages from a mailbox:

1. Call your unit.

2. Press □ and the mailbox no.

(D. B or B)-

3. Press the mailbox password

Press the remote command key (refer to the reverse side).

Mailbox Remote Operation

Recording a message into a mailbox:

1. Call your unit.

2. Press □ and the mailbox no.

(B. BorB)-

3. Leave a message.

Retrieving messages from a mailbox:

1. Call your unit.

2. Press □ and the mailbox no.

(□, B or B)-

3. Press the mailbox password

□□□

4. Press the remote command key (refer to the reverse side).

Notice of Remote Operation

•The remote operation is available only from a touch tone phone when

the unit is in the ANS/FAX mode.

•When the unit is in the TEL mode,

call your unit and wait for 15 rings. The unit will switch to

° mode.

3 «When you press any key, press

firmly.

•To send a document, press QQ.

When a fax tone is heard, start transmission.

ANS/FAX

Page 82

Key Remote Command

Repeating a message

Skipping a message

□

New message playback

□

All message playback

Room monitoring

Re-recording a greeting

message

Stopping re-recording of a

greeting message

S30 □B BD □B

Erasing a specific message Erasing all messages Pager alert for ANS—ON Pager alert for ANS—OFF

Answering Device Remote Operation

Key

D B

□

B B B

□□

BB BB

Remote Command

Repeating a message Skipping a message New message playback All message playback Room monitoring Re-recording a greeting

message Stopping re-recording of a

greeting message Erasing a specific message Erasing all messages Pager alert for ANS—ON

Pager alert for ANS—OFF

1, Call your unit.

2, Press the remote ANS ID

during the greeting message.

3, Press remote command key (refer

to right) within 4 seconds. or Wait for 4 seconds. All the

recorded messages will be played back.

•To skip the greeting message, press n.

•To erase a specific message, press

QQ when a message to be erased

is being played back.

•To erase all the recorded messages, press

Key Remote Command

Repeating a message

Skipping a message

New message playback

□

All message playback

Room monitoring

Re-recording a greeting

message Stopping re-recording of a

greeting message

□□

BB BB

Erasing a specific message Erasing all messages Pager alert for ANS—ON

Pager alert for ANS—OFF

Page 83

Index

ALL MESSAGES button

ANS/FAX mode ANS/FAX ring count Answering device volume Automatic dialing

CHECK button

Cleaning COPY button Copy reduction mode

D Date and time

Delayed transmission DELETE key

Dialing mode

Direct call station keys

DIRECTORY button

Display contrast Electronic telephone directory

ERASE button Error messages 61 Extension copy

F FAX mode 16, 20

FAX ring count Feeder pressure FILM/PAPER SAVE key 49 FLASH button 56

Handset volume

HELP button INSERT key

13, 27, 28

16, 20

14 N

27. 28 15, 38

26, 50

47 12

32 13

28, 29

55 Remote ANS ID 29

24 50

■ 66 Set default

14 Speed dialing

Message alert MUTE button

NEW MESSAGES button

One-touch dialing

Overseas transmission mode

Pager alert for incoming messages

Pager alert for fax reception 51 PAUSE button Polling

REC button

RECEIVE MODE button Receiving reduction mode REDIAL/PAUSE button

Remote fax activation code REPEAT button 23 RESOLUTION button 18 Ring pattern detection 36 Ringer volume

SECRET key

SELECT button 15 SKIP button

SPACE key 13 Speaker volume

SP-PHONE button 17, 18 START/SET button . 12, 18 STOP button

52 17

27, 28

46 54 56

15, 38

16 48 17 42 34

14 27 55

23 14

27, 28

Journal auto print 58

Journal report Junk mail prohibitor 35

Logo position

MAIL BOX button

Mailbox alert 53 Mailbox password 39 MEMO/2WAY REC button MENU button

12, 27, 31, 57

57, 59

46 40

24, 25

T TEL mode

Telephone number list TONE button 56 Transmission report

V Voice contact 30

VOICE STDBY button VOLUME button

Y Your logo 12

Your facsimile telephone number

16 57

57, 58

30 14

Page 84

Panasonic FAX ADVANTAGE PROGRAM

e are proud to present the

Panasonic Fax Advantage

Program, IPs an incredible service

program thaPs full of exciting

advantages!

Customer Satisfaction

In support of our one-year limited warranty* (parts

and labor) on our current fax product line,

Panasonic is proud to offer you the following

service options during the limited warranty period:

1 If you mail-in or carry-in your fax unit to one of

our Regional Servicenters, the product will be

repaired and returned to you, or...

2 If you call our 1-800-HELPFAX toll-free

number, you will receive a refurbished

replacement product overnight or on the second business day (delivery depending on the time of

your call.)

Support After The Sale

If you have a problem with your fax, just call our 1-800-HELPFAX toll-free number for friendly support and assistance. We have a highlyqualified team of experts who can diagnose, and most likely solve, your problem over the phone. Approximately 90% of our customers’ problems are resolved with just a simple phone call.

The Fax Advantage Program covers the first year of purchase and works like this:

1 If you have a problem with your fax, call toll-free 1-800-

HELPFAX.

2 Talk to one of our experienced technical experts to

diagnose (and most likely solve) your problem over the phone.

3 Providing that you may be entitled to Panasonic’s service

under the terms and conditions of the limited warranty**, we will arrange for a reconditioned replacement unit to be shipped to you overnight or second business day delivery, depending on the time of your call. The replacement unit will be completely refurbished, quality-tested by Panasonic technicians, and individually hand-inspected before it is shipped to you. You will keep the replacement unit and send your original unit to us, along with a copy of your receipt.

4 This receipt must be shipped back with your original unit to

Panasonic Company (as per instructions enclosed in your replacement unit's box).

Any unit that is replaced by

Panasonic and not backed up by a proof of purchase by you will be subject to a minimum $100.00 charge. Any unit that is replaced, but does not meet the terms and conditions of the limited warranty will be subject to additional charges, as per the program guidelines.

IVearLimitedWarrantv

5 Once you receive your

replacement unit, pack up your problem unit in the

replacement unit's box. UPS will make 3<N>attempts within

10 days to pick-up your defective unit at no charge to you

(should you be entitled to warranty service. If warranty

conditions do not apply, you will be charged for all applicable

shipping charges). The product must be properly packaged in

the same manner as the replacement unit, utilizing the

packing materials provided. You must make your unit

available for UPS pick-up. If your unit is not available for UPS,

you will be responsible for shipping unit back at your expense.

Damage due to improper or inadequate packing will be

charged back to your charge card as an out-of-warranty cost,

as per the warranty stipulations.

Requirements:

6 You must give our technicians a valid credit card number.

They will change your card account to cover any charges that

are incurred by failure to send the problem product to

Panasonic Company. If your problem unit is not eligible for

warranty, you will be charged for the repair of the unit and for

any shipping charges associated with this program. If you do

not wish to pay out-of-warranty repair costs, you will be

responsible for returning the replacement unit to Panasonic

and for paying all shipping charges associated with this

program including the overnight delivery of replacement

product to you, shipment of problem unit to Panasonic, the

replacement unit back to Panasonic and the return of your

original unit back to you.

Acceptable credit cards:

Discover VISA

Master Card American Express (Optima)

Product that is not returned to Panasonic by 10 business days after shipment of the replacement product, will be charged to your account at Panasonic's Suggested Retail Price (see dealer for details).

Credit status will be verified prior to sending the replacement

product.

Proof of Purchase must be included with the returned unit to

verify warranty status.

Any parts and labor that are not covered by the limited

warranty* wilt be charged as a non-warranty repair and billed

at Panasonic's current rate for parts and labor.

'See the warranty stipulations in these instructions.

"Replacement program excludes Puerto Rico and is subject to termination at any

time without advance notice.

Matsushita Consumer Electronics Company, Division of Matsushita Electric Corporation of America

One Panasonic Way, Secaucus, New Jersey 07094

Printed in Japan

Panasonic Sales Company, Division of Matsushita Electric of Puerto Rico, Inc. (“PSC”)

Ave. 65 de Infantería, Km. 9.5 San Gabriel Industrial Park, Carolina, Puerto Rico 00985

PQQX11545ZA F0895K1085 (g)

Panasonic KXF1100 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Rease read Ihese Cperatng R&:pJctons beione Lshg fcne uni and sa‘«*e for future re'efero0:

For your future reference

Caution:

Table of Contents

Installing the film cartridge

Installing the batteries

Installing the paper cassette

Installing the document stacker

Installing the document feeder tray

Helpful hint:

Connections

Note:

Helpful hint:

Location of controls

Microphone

Document stacker

-Document guide(s) {p. 18)

Note:

Setting the date and time

Setting your logo

How to enter characters and symbols

Setting your facsimile telephone number

Adjusting volumes

Recording a common greeting message

Suggested message

To check your greeting message

To erase the recorded greeting

Selecting the receive mode

Making voice caiis

To redial the last number dialed

Voice muting

Answering voice caiis

Hints for speakerphone operation

Transmitting documents

Selecting the resolution

Manual reception

To stop reception halfway

Automatic reception

Setup of voice message and document reception

Total recording time

Recording time for each incoming message:

To confirm the time remaining for incoming message:

Listening to messages in common memory

Day and time display

Saving message

Erasing recorded messages

Recording a memo message

Recording a telephone conversation

Note:

Making a copy

To stop copying halfway

7. Automatic Dialing

Storing Tel/Fax numbers

For one-touch dialing:

For speed dialing:

To keep a whole or a portion of the phone number secret

Helpful hint:

To erase a stored number and station name

Making voice caiis using automatic diaiing

Using one-touch dialing:

Transmitting documents using automatic diaiing

Using one-touch dialing:

Automatic redialing

Electronic telephone directory

Voice contact

Polling

Delayed transmission

Reserving transmission during fax reception

To cancel the reservation

Printing a cover page

Remote fax receiving using an extension

Junk mail prohibitor

Important:

Dial keypad

f START/SETl

[MENU]