Panasonic KX-F1000NZ User Manual

Panasonic

Plain Paper Facsimile

Model No.

KX-F1OOONZ

read these Operating Instructions before

Mt and save for future reference.

Contents

Chapt 1. Installation and Connection

Chapt 2. Initial Preparation Chapt 3. Making and Answering Voice Cails Chapt 4. Transmitting and Receiving Fax Cails Chapt 5. Copier Function Chapt 6. Automatic Dialing Chapt 7. Advanced Operations

Thank you for purchasing the Panasonic Plain Paper Facsimile.

For your future reference

Date of purchase

Dealer’s name and address Dealer’s telephone number

Serial No.

(found on the rear of the unit)

Warning:

•When a failure occurs which results in the internal parts becoming accessible, disconnect the power supply cord immediately and return this unit to an authorized service center.

•Disconnect the Telecom connection before disconnecting power connection prior to relocating the equipment, and reconnect the power first.

Caution:

•Note that the images of copied or received documents will remain on the used film. When disposing of the

used film, use discretion.

•Do not rub the printed side or use an eraser on the printed side, as it may smear.

•The used film is not reusable. You can order a new film for replacement through the nearest Panasonic dealer.

Included accessories

Power cord ... 1 pc.

(p. 7)

Document stacker

.....................

1 pc.

(P-6)

•If any Items are missing, check with place of purchase.

•Save the original carton and packaging.

Telephone line

cord................1 pc.

(P-7)

Film cartridge

1 pc.

(pp. 4. 57)

—^The included film

is 30 meters.

Handset

Paper cassette

.....................

........

1 pc.

(P- 7)

1 pc.

(p. 5)

Handset cord

1 pc.

(p.7)

Extension

telephone adaptor

.....................

1 pc.

(P-21)

Document feeder

tray.................1 pc.

(P. 6)

Installing the film cartridge.....................................4

Installing the paper cassette..................................5

Installing the document stacker Installing the document feeder tray

Connections...........................................................7

Location of controls

Setting the date and time

Setting your logo................................................ 10

How to enter characters and symbols................. 11

Setting your facsimile telephone number.... 12

Adjusting volumes............................................... 12

Selecting the receive mode

Making voice calls

Answering voice calls

Transmitting documents

Manual reception

Automatic reception

...............................................

..........................................

................................................

............................................

.............................

......................

....................................

................................

.....................................

14 14

15 17 18

Facsimile

Voice contact

Polling..................................................................29

Delayed transmission..........................................30

Reserving transmission

during a fax reception

Printing a cover page..........................................31

Remote fax receiving using an extension.... 32

Junk mail prohibitor

Receiving with distinctive ring service

.......................................................

.....................................

............................................

................

Special settings

Logo print position...............................................35

Overseas transmission mode

Copy reduction mode

Receiving reduction mode...................................37

Film/Paper save reception

Extension copy................................................... 39

Pager alert for fax reception................................40

Display contrast

Resetting the advanced features........................ 41

..........................................

..................................................

.............................

.................................

Others

TONE, RECALL and PAUSE buttons

Printing reports and lists......................................43

Summary of user programmable features ... 46

.................

Making a copy......................................................24

Storing Tel/Fax numbers Making voice calls using automatic dialing.. 26

Transmitting documents using automatic

dialing................................................................26

Electronic telephone directory

.....................................

.............................

Error messages on the display

Before requesting help........................................48

Clearing a recording paper jam Clearing a document jam

Cleaning the unit Replacing the film or film cartridge

Important safety instructions............................... 56

Accessory order information

Specifications......................................................57

Fax Correspondence

Speed dialer list...................................................61

Index.............................

.................................................

..........................................

...........................

..........................

....................................

.....................

...............................

......................................

50 52 53 54

Installing the film cartridge

^ Open the top cover.

Press the green button on the right marked

“PUSH” and lift up the head unit.

Place the cartridge with the “BACK” indicator facing up and tighten the film by winding the gears if there is slack.

Green holder

Green gear

Incorrect

Q®

^ Slack

Place the “BACK” side of the cartridge into the unit, by inserting the pins on the sides of the green gears into the green holders. Then lower the front of the cartridge into place.

Press the head unit down firmly to lock in

place.

Correct

Close the top cover securely by pushing down on both sides.

Note:

Because the length of the included film is 30 meters, it is recommended to purchase 200 meter length film for

t^lacement soon. See page 57.

Installing the paper cassette

You can use A4 size paper. The paper cassette can hold up to 250 sheets of 75 g/m^ (20 lb.) paper. Use 60 to

90 g/m2(16 to 24 lb.) paper.

Open the paper cassette cover.

•When removing the paper cassette from the unit, lift it up slightly (®) and pull it towards you (d)).

Fan the stack of paper to avoid a paper jam.

Insert the paper by aligning the paper edges

with the partition.

•Most paper has instructions recommending the side to print on. Insert the paper with the

print side down.

•The height of the paper should not exceed

the limit mark on the paper cassette or it may cause a paper jam.

Partition

Limit mark

♦upper UMrri-

Push down the opposite edges so they are

secured under the clips.

Correct

Close the paper cassette cover and insert the paper cassette into the unit until it clicks into

place.

Note:

•Do not insert paper of different thickness into the cassette at same time. This may cause a paper jam.

•Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or wrinkled paper with a cotton and/or fiber content that is over 20 %.

•Avoid used paper for double-sided printing.

•Do not use paper printed with this unit for double-sided printing with other copters or printers, or a paper jam № occur.

Incorrect

Installing the document stacker

Referring to the illustration to the left, insert the document stacker with the bent side facing up until it clicks into place.

Helpful hint:

To extend the document stacker, pull it towards you

until it clicks into place. To save space, slide the document stacker into the

unit until it clicks into place.

Installing the document feeder tray

Insert the three tray fins into the slots of the

Document ®

feeder tray

Press down the tray to place it on the two

unit (®).

holders ((D).

Connections

Power socket

Handset

Connect to LINE.

Power cord

Telephone line cord

Note:

•When you operate this product, the power outlet should be near the product and easily accessible.

•The unit will not function during a power failure.

•You can connect an extension phone or a telephone answering machine to the unit after peeling off the tape on the external telephone jack (EXT.). See page 21.

•When you connect another telephone on the same line and if the decadic (pulse) signalling option is used, bell tinkle may occur during dialing. If this occurs, the matter should be discussed with the telephone supplier and should NOT be referred to Telecom Faults Service.

•Not all standard telephones will respond to incoming ringing when connected to the same line or the external telephone jack (EXT.).

' ....................... ^ '

Handset cord

Dialing mode switch:

Set to TONE. —If you cannot dial, set

to PULSE.

DIALING MODE

TONE PULSE

^ Single telephone line

Power outlet

{220-240V)

Helpful hint:

If assistance is needed, press IHELPI. The unit will print a quick reference.

Location of controls

Front view.

Speaker (p. 12)

Microphone

(p. 14)

Recording paper exit

Paper cassette

(P-5)

Document stacker

(P- 6)

Document entrance —

— Document feeder tray (p. 6)

— Document guide(s) {p. 15)

Document exit

Front lid open lever (pp. 52, 53)

Visual film indicator:

shows the approximate amount of remaining fiim.

When the film indicator points to the position in the illustration above, the remaining fiim

produces approx. 65

pages of A4 size document. Prepare a new fiim or film

cartridge for

replacement.

Note;

The visual film indicator will show “FULL” when a new 200 meter film is installed. When the included film cartridge (30 meter roll film) is installed, the indicator will not show “FULL”.

Control panel

VOLUME buttons (p. 12)

REGAL MENU button (p. 10)

Dial keypad

TONE button (p. 42)

A, ^ key

(pp. 19. 27)

< key

(P.11)

FILM/PAPER SAVE key (p. 38)

Direct call station keys

(PP.11.25)

Before using your unit, program the following;

•Current date and time

•Your logo

•Your facsimile telephone number This information will be printed on the top of each page transmitted from your unit.

Setting the date and time

Press IMENUI.

Press [#), then ®(T)-.

Press [START/SETl.

SYSTEM SET UP

SET DATE & TIME

Enter the correct month/day/year/hour/

minute by selecting each 2 digits.

Then press © for AM or press (S for PM.

Example: Aug. 10 1996, 3:00PM

Press (0)® d]® ®(D ®®,

then press ® for PM.

Press ISTART/SETI.

Press I MENU].

[MENU]

Dial keypad

[STOP I

Note:

•When you make a mistake while programming, press (STOPI then make the corrections.

•The accuracy of the clock will be approximately ±60 seconds a month.

START/SETl

Setting your logo

Usually the logo is a company, division or personal name in an abbreviated form.

Press IMENUI.

Press ®, then ®®.

Press I START/SETl.

Enter your logo up to 30 characters.

(The preset logo will be cleared.)

•Refer to the instructions on page 11.

Press I START/SETl.

_______________________

SYSTEM SET UP

YOUR LOGO

LOGO=

Dial keypad

Press IMENUI.

[MENUl

I START/SETl

How to enter characters and symbols

The dial keypad and the direct call stations can be used as character input keys and command keys.

Pressing 0-9 and direct call station 1 will alternately select a character as shown below.

: : : CD :

•; (T)

, CD

Keys

CD CD

i' o|

" o

® o

CD-

Number of tlm^

D E

J K

M N

INSERT key (Used to insert one character or one space.) SPACE key (Used to replace one character with a space.)

[

H 1

Q U V

X y

( )

■ 4 D

] {

c a

d e g

m n

2 w

< >

5 6

}

b c

h k

u V

i 4

0 q

7 8

s 7

9 10 11 =

9 $

& ¥

^ O

13 Q

14 Q

For example, when entering “Mike” as your logo:

Press (6], then press direct call station

DELETE key (Used to delete one character.)

► key (Used to move the cursor to the right.) ◄ key (Used to move the cursor to the left.)

LOGO=1«

Press (D six times, then press direct call

station frn.

LOGO=MiI

Press (D five times, then press direct call

station fin.

LOGO=Miki

Press (D five times.

LOGO=Mike

Note:

•If you make a mistake while programming, use direct call stations QD and QD to move the cursor to the incorrect character, then make the correction.

•The layout of the direct call station keys is printed on the reverse side of the directory card; Remove the directory card cover with a pencil or similar object and turn the directory card over.

Setting your facsimile telephone number

Press [MENUI.

Press (¥), then (Ö) d).

Press ISTART/SETl.

Enter your facsimile telephone number up

to 20 digits.

•(D button inserts a space and [*] button a

Press iSTART/SETl.

SYSTEM SET UP

YOUR TEL NO.

NO.=

Press IMENUI.

Note for users in New Zealand:

Example: +64 9 1234567

\ Ij. . ;; '

________

Dial keypad

Note:

Logo, telephone number, date, time and page number will be printed outside of the document

you send. To change the print position, see page

35.

ISTART/SETl

Adjusting volumes

Ringer volume: 3 levels (high/low/off) are available.

Press [VOLUME] (v/a) while the unit is in an idle status.

To turn the ringer off:

1. Press V repeatedly.

•The following messages will be shown alternately.

RINGER OFF- OK?

2. Press ISTART/SETl.

While the ringer volume is set to off;

The display will show the following message and the unit will not ring when receiving a call.

RINGER OFF

Handset volume; 3 levels (high/middle/low) are available.

Press [VOLUMEI (v/a) when using the handset.

Speaker volume: 8 levels (high to low) are available.

Press IVOLUMEl (v/a) when using the

speakerphone.

YES: PRESS SET

* ' i ‘ \ \ * i ■

ISTART/SETl

l:^э«==й!^"нnШЩ;=*sЗЙg

Selecting the receive mode

This unit combines the functions of facsimile and telephone. In addition, this unit provides a TAM (Telephone Answering Machine) interface. To perform these functions, this unit has four types of receive modes; TEL/FAX,

FAX, TEL and EXT. TAM. Regardless of the mode that you select, you can always place calls and send faxes. The descriptions below will help you understand how the unit can work for you.

TEL/FAX mode:

This mode can be used when you are near the unit and do not want to hear the unit ring when faxes are

received but wish to answer voice calls. The unit will automatically receive fax documents without ringing when fax calls are received. You will not be disturbed by incoming faxes. The unit will generate a double ring when voice calls are received. If you do not answer by the last ring, the unit will switch to the fax mode to prevent missing any fax documents. For further details, see page 18.

FAX mode:

We recommend that you select this mode when you will be using the unit solely as a fax machine. The unit will automatically answer all calls and generate fax tones to the callers. Callers will hear fax tones and will only be able to transmit faxes. For further details, see page 20.

TEL mode:

This mode can be used when you wish to answer all calls manually. The unit will not automatically answer fax

and voice calls. If you wish to answer a fax call, you can start reception by pressing the START/SET button. If no one answers an incoming call by 15 rings, the receive mode will switch to the TEL7FAX mode automatically.

EXT. TAM mode:

This mode can be used when you wish to connect a telephone answering machine (TAM) to the external telephone jack on your facsimile unit. When a call is received, the answering machine will play a greeting

message. If a voice call is detected, the answering machine will begin recording, then caller can leave a voice message. If a fax call is detected, the facsimile unit will disconnect the answering machine and receive the fax

documents. For further details, see page 21. If your external telephone does not have an answering/recording

feature, do not select this mode. We recommend that you select the TEL/FAX or the TEL mode.

Select the desired mode by pressing I RECEIVE MODE! repeatedly. The arrow mark in the display shows your selection.

Making voice caiis

Press ISP-PHONEI or lift the handset.

Dial a phone number.

•If you misdial, hang up and dial again.

When the other party answers, speak into

the microphone or handset.

When finished, press ISP-PHONEl again

or replace the handset.

To redial the last number dialed

IVOLUMEi IREDIAUPAUSEI

SP-PHONEi

Hints for speakerphone operation

1. Press ISP-PHONEl or lift the handset.

2. Press IREDIAUPAUSEI. performance.

•If the line is busy when using the speakerphone, the unit will automatically

redial the number up to 2 times.

Voice muting

Using this feature, you can hear the voice of the other party, but the other party cannot hear your voice.

1. Press iMUTEl durina a teleohone conversation.

•The MUTE indicator light goes on.

2. To resume the conversation, oress I MUTE I again.

•Use the speakerphone in a quiet room for best

•If the other party has difficulty hearing you,

adjust the volume usina [VOLUMEI.

•If you and the other party speak at the same time, parts of your conversation will be lost.

•If you wish to switch to the handset from the speakerphone, lift the handset. To switch to the soeakerohone. oress ISP-PHONEl.

Answering voice caiis

When the unit rings, lift the handset or press ISP-PHONEl.

To hang up, replace the handset or press ISP-PHONEl.

Transmitting documents

Loading documents

Insert the documents FACE DOWN until a

beep tone is heard.

•The unit can accept up to 15 sheets of paper at a time.

Adjust the document guides to the width

of the documents.

Press I RESOLUTION I repeatedly to the

desired setting.

•The selected resolution will be shown on the display.

I RESOLUTION I

Document guides

Selecting the resolution

STANDARD: Suitable for printed or typewritten originals with normal-sized characters. FINE: Suitable for originals with small printing. HALF TONE: Useful for originals containing photographs, shaded drawings, etc.

•Note that using the FINE or HALF TONE setting will increase transmission time.

•If the setting is changed during page feeding, it will be effective from the next sheet.

Transmitting documents manually

Insert the documents FACE DOWN.

Press ISP-PHONEl or lift the handset.

Dial a phone number.

•If you misdial, hang up and dial again.

When a fax tone is heard,

press iSTART/SETl.

Replace the handset if using it.

To stop transmission halfway

Press ISTOPl.

Dial keypad

ISP-PHONEl

ISTART/SETl

ISTOPl

Transmitting documents with fewer procedure.

Insert the documents FACE DOWN.

Dial a phone number.

•If you misdial, press ¡STOPI and dial again.

Press ISTART/SETi.

•The unit will start to dial and transmit the documents.

Note:

If there is no answer or the line is busy, the unit will automatically redial the number up to 2 times. To cancel redialing, press I STOP I.

To send 16 or more sheets at a time

Insert the first 15 sheets of the documents. Add the extra sheets (up to 15) before the last sheet is fed into the unit.

Documents you can send

Minimum size Maximum size

Note:

•Remove clips, staples or other similar fastening objects from a document.

•Check that ink, paste or correction fluid on the documents have completely dried.

•Do not feed the following types of documents into the unit. Make copies of these documents by using a copier then use these copies for fax transmission.

—Paper with a chemically treated surface such as carbon paper or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface —Paper with faint contrast between the printing and the background —Paper with printing on the reverse side that can be seen through the front (e.g. newspaper)

Effective scanning area Document weight

Single sheet:

45 to 90 g/m^ (12 to 24 lb.)

Multiple sheets:

60 to 75 g/m^ (16 to 20 lb.)

Manual reception

When the unit rings, press ISP-PHONEl or

lift the handset to answer the call.

When: —document reception is required, —a slow beep is heard, or —no sound is heard,

press ISTART/SETl.

2 Replace the handset if using it.

•The unit will start reception.

To Stop reception halfway

Press I STOP I.

Note:

•When receiving an over-sized document, the unit will divide it into two or more pages when printing out.

•If an appropriate reduction rate {page 37) is set, the unit can print an over-sized document on one page.

iSP-PHONEl

I STOP I

Automatic reception

Set to the TEL7FAX, FAX, or EXT. TAM mode by pressing RECEIVE MODE.

When a fax call is received, the unit will automatically activate the fax function to receive documents.

Caution:

Do not let more than 100 sheets of 75 g/m^ (20 lb.) paper accumulate at one time on the paper cassette.

This may cause a paper jam.

Receiving in the TEL/FAX mode.

When a call is received, the unit will work as follows.

The number of rings can be changed. See “Setting the TEL7FAX mode ring count” on page 19.

^2 The number of rings can be changed. See “Setting the silent fax recognition ring count” on page 19.

Note:

Some fax messages which are transmitted manually may not be sent using a calling tone. These calls must be received manually.

Setting the TEL/FAX mode ring count

You can choose from 2 to 9 toll rings.

^ Press IMENU],

SYSTEM SET UP

2 Press d), then press 0(6).

TEL/FAX RING

O Press ISTART/SETl.

COUNT=2

Press or to select the desired

number of rings.

g Press ISTART/SETl.

O Press IMENUI.

Note:

•If you find difficulty in receiving faxes from machines that have an automatic transmission feature, decrease the number of rings.

IMENUI

[AW]

Dial keypad ISTART/SETl [5/[v]

Setting the silent fax recognition ring count

When a fax call is received in the TEUFAX mode, the unit will automatically activate the fax function without ringing. If the unit detects a voice call, it will ring. The number of rings can be set from 3 to 6.

Press IMENUI.

Press (i), then press (3]®.

Press ISTART/SETl.

Press Ior to select the desired

number of rings.

Press ISTART/SETl.

SYSTEM SET UP

SILENT FAX RING

C0UNT=3

IMENUI

[AT]

Press [MENU).

Dial keypad ISTART/SETl @/Q

Receiving in the FAX mode

When a call is received, the unit will ring and activate the fax function.

Setting the FAX mode ring count

You can choose from 2 to 9 rings.

Press (MENUI.

Press (S, then press

Press ISTART/SETI.

Press I or I to select the desired

number of rings.

SYSTEM SET UP

FAX RING

C0UNT=2

[AT]

IMENUl

Press ISTART/SETI.

Press I MENU I.

Note:

•If you wish to be able to answer a call before the unit does, increase the number of rings.

•If you find difficulty in receiving faxes from

machines that have an automatic transmission feature, decrease the number of rings.

Dial keypad Istart/setI

+ 44 hidden pages

Panasonic KX-F1000NZ User Manual

Plain Paper Facsimile

Table of Contents

Installing the document feeder tray

Connections

Location of controls

Setting your logo

How to enter characters and symbols

Setting your facsimile telephone number

Adjusting volumes

Selecting the receive mode

Answering voice caiis

Transmitting documents

I RESOLUTION I

Selecting the resolution

To stop transmission halfway

Manual reception

To Stop reception halfway

Automatic reception

Caution:

Note:

Note:

[AT]

[AT]