User Guide
Copyright and Trademark
© 2004 palmOne, Inc. All rights reserved.
Graffiti, HotSync, the HotSync logo, Palm, the Palm logo, Palm OS, Palm Powered, Palm Reader, palmOne,
the palmOne logo, VersaMail, “Z” (Stylized), Zire, and the Zire logo; stylizations and design marks associated
with all the preceding; and trade dress associated with palmOne, Inc.’s products are among the trademarks or
registered trademarks owned by or licensed to palmOne, Inc. palmOne, Inc. uses the Bluetooth wireless
technology trademark under express license from Bluetooth SIG, Inc. and the MPEG Layer-3 audio decoding
technology trademarks under express license from Thomson Licensing S.A.
This product may contain an MPEG1 encoder that is distributed under the GNU General Public License. The
source code for such encoder is available at www.palmOne.com
product includes technology owned by Microsoft Corporation and cannot be used or distributed without a
license from Microsoft Licensing, GP.
under the “Developers” section This
Disclaimer and Limitation of Liability
palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide.
palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the
use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of
data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data
on other media to protect against data loss.
[
! ]
IMPORTANT
accompanying software program(s). Using any part of the software indicates that you accept the terms of the
End User Software License Agreement.
Please read the End User Software License Agreement with this product before using the
Software Download Available
Palm®Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you
can download Palm Desktop software from www.palmOne.com
/support/intl.
Zire™ 72 Handheld ii
Table of Contents
About This Guide ..................................................................xx
What’s in this guide? ..................................................................................xx
Step-by-step instructions.................................................................... xx
Links..................................................................................................... xxi
Sidebars......................................................................................................xxi
Tips for viewing this guide in Adobe Acrobat Reader ...........................xxii
Chapter 1: Setting Up Your Handheld and Your Computer .1
What’s in the box? ........................................................................................2
System requirements ...................................................................................2
Step 1: Charging your handheld..................................................................4
What you should know about your handheld’s battery ..................... 5
Step 2: Turning on your handheld for the first time ..................................6
Step 3: Installing your software...................................................................7
Step 4: Connecting your handheld to your computer ...............................8
Switching to another desktop software application ................................10
Using Profiles ..............................................................................................11
Creating a user profile .........................................................................12
Synchronizing with a user profile ......................................................14
Related topics..............................................................................................17
Chapter 2: Exploring Your Handheld....................................18
Locating the controls on your handheld...................................................19
Front panel controls ............................................................................ 19
Top and side panel controls ............................................................... 20
Back panel controls ............................................................................. 22
What’s on the screen? ................................................................................23
Input area ............................................................................................. 23
Application controls ............................................................................ 24
What software is on my handheld?...........................................................26
Zire™ 72 Handheld iii
What’s on the CD? ......................................................................................27
Related topics..............................................................................................30
Chapter 3: Moving Around in Applications.........................32
Opening applications..................................................................................33
Using the application buttons ............................................................ 33
Using the Home screen....................................................................... 33
Switching between applications ........................................................ 34
Using menus ..............................................................................................34
Using the Command stroke................................................................ 35
Using the 5-way navigator .........................................................................36
Moving around the Home screen ...................................................... 37
Moving around list screens ................................................................ 38
Moving around record screens .......................................................... 38
Moving around dialog boxes ............................................................. 39
Moving around pick lists..................................................................... 40
Finding information ...................................................................................41
Related topics..............................................................................................42
Chapter 4: Entering Information...........................................44
How can I enter information? ....................................................................45
Entering information with Graffiti 2 writing .............................................45
Writing Graffiti 2 characters ...............................................................46
Graffiti 2 alphabet................................................................................ 48
Graffiti 2 numbers ............................................................................... 49
Graffiti 2 gestures ................................................................................ 53
Writing Graffiti 2 symbols and other special characters ..................54
Graffiti 2 symbols and special characters ......................................... 55
Writing Graffiti 2 ShortCuts ................................................................56
Graffiti 2 ShortCuts.............................................................................. 57
Entering information with the onscreen keyboard ..................................58
Entering information with your computer ................................................60
Importing information from other applications .......................................64
Restoring archived items on your computer ............................................66
Entering info from Contacts into another application .............................67
Zire™ 72 Handheld iv
Editing information.....................................................................................69
Selecting information.......................................................................... 69
Copying and pasting information ......................................................70
Deleting information ...........................................................................71
Related topics..............................................................................................72
Chapter 5: Synchronizing Your Handheld
with Your Computer ...............................................................73
Why synchronize information? ..................................................................74
What information is synchronized?...........................................................75
How do I synchronize? ...............................................................................76
Synchronizing with a cable .................................................................77
Synchronizing using the IR port .........................................................78
Synchronizing over a network ............................................................82
Synchronizing by dialing in to a network ..........................................82
Synchronizing by connecting to a computer on the network ..........87
Customizing your synchronization settings .............................................90
Choosing how your computer responds to synchronization requests
90
Setting synchronization options ........................................................92
Choosing whether application information is updated ....................93
Synchronizing with an external file ...........................................................99
Related topics............................................................................................100
Chapter 6: Expanding Your Handheld................................ 101
What type of expansion cards can I use? ...............................................102
How can expansion cards help me?........................................................102
Inserting an expansion card ....................................................................103
Removing an expansion card .................................................................104
Opening an application on an expansion card ......................................105
Opening files on an expansion card .......................................................106
Viewing card information.........................................................................107
Renaming a card ......................................................................................108
Copying applications to an expansion card ..........................................109
Removing all information from a card ...................................................110
Zire™ 72 Handheld v
Related topics............................................................................................111
Chapter 7: Managing Your Contacts.................................. 112
Adding a contact ......................................................................................113
Entering additional contact information ..........................................116
Selecting contact field types .............................................................117
Defining custom fields ......................................................................118
Selecting a contact as your business card ......................................119
Copying contact information into multiple contacts ............................120
Locating a contact on your list ................................................................121
Deleting a contact ....................................................................................122
Customizing the Contacts list .................................................................123
Making connections from Contacts.........................................................125
Using Quick Connect .........................................................................125
Customizing Quick Connect settings ...............................................127
Using Tap-to-Connect .......................................................................128
Working with Contacts on your computer..............................................130
Related topics............................................................................................131
Chapter 8: Managing Your Calendar..................................132
Scheduling events ....................................................................................133
Scheduling an appointment .............................................................133
Scheduling an event without a start time .......................................135
Scheduling a repeating event—standard interval ..........................137
Scheduling a repeating event—unusual interval ............................138
Scheduling an event that is longer than a day ...............................140
Entering a location or a note for an event .......................................141
Color-coding your schedule.....................................................................142
Selecting your color-codes ...............................................................142
Assigning a color-code to an event .................................................145
Setting an alarm .......................................................................................146
Rescheduling an event ............................................................................147
Deleting events .........................................................................................149
Deleting a specific event ...................................................................149
Deleting all your old events ..............................................................151
Zire™ 72 Handheld vi
Checking your schedule ...........................................................................152
Viewing your appointments and tasks together .............................152
Viewing your daily schedule ............................................................154
Viewing your weekly schedule .........................................................156
Viewing your monthly schedule ......................................................157
Viewing a yearly calendar .................................................................158
Finding events that overlap .............................................................. 159
Customizing your calendar ......................................................................159
Customizing display options for your calendar ..............................160
Setting alarm and time options ........................................................163
Working with Calendar on your computer .............................................165
Related topics............................................................................................166
Chapter 9: Managing Your Tasks ........................................167
Creating a task ..........................................................................................168
Setting an alarm ................................................................................169
Scheduling a repeating task—standard interval .............................170
Scheduling a repeating task—unusual interval ..............................172
Organizing your tasks ..............................................................................174
Marking a task complete .........................................................................175
Deleting tasks ...........................................................................................176
Deleting a specific task ......................................................................176
Deleting all your completed tasks ....................................................177
Customizing your Tasks list ....................................................................178
Working with Tasks on your computer ...................................................180
Related topics............................................................................................181
Chapter 10: Writing Memos................................................182
Creating a memo .....................................................................................183
Viewing and editing a memo ..................................................................184
Moving memos in your memos list .......................................................185
Deleting a memo ......................................................................................186
Working with Memos on your computer................................................187
Related topics............................................................................................188
Zire™ 72 Handheld vii
Chapter 11: Writing Notes in Note Pad..............................189
Creating a note .........................................................................................190
Choosing the pen and paper (background) colors .........................191
Setting an alarm ................................................................................193
Viewing and editing a note .....................................................................195
Deleting a note .........................................................................................196
Working with Note Pad on your computer .............................................197
Related topics............................................................................................198
Chapter 12: Performing Calculations .................................199
Calculator buttons.....................................................................................200
Viewing recent calculations ....................................................................201
Related topics............................................................................................202
Chapter 13: Managing Your Expenses...............................203
Adding an expense ...................................................................................204
Choosing currency options ......................................................................206
Customizing the currency pick list ...................................................206
Presetting the currency symbol .......................................................207
Creating a currency symbol ..............................................................208
Deleting expenses.....................................................................................210
Deleting an individual expense ........................................................210
Deleting an entire category of expenses .........................................211
Customizing the expense list ...................................................................212
Working with Expense on your computer ..............................................213
Related topics............................................................................................214
Chapter 14: Recording Voice Memos.................................215
Creating a voice memo ...........................................................................216
Creating a quick voice memo using the application button ..........216
Creating a longer voice memo using the pause control ................217
Listening to a voice memo ......................................................................220
Setting an alarm for a voice memo ........................................................222
Saving a voice memo to an expansion card .........................................224
Saving a specific memo to an expansion card ...............................224
Zire™ 72 Handheld viii
Automatically storing all voice memos on an expansion card .....225
Related topics............................................................................................226
Chapter 15: Taking and Viewing Photos and Videos .......227
Supported file types .................................................................................228
Capturing a photo ....................................................................................229
Recording a video ....................................................................................231
Adjusting the camera settings ................................................................234
Viewing photos or videos .......................................................................236
Viewing a photo or video in Thumbnail view ................................. 236
Viewing a photo or video in List view ............................................. 238
Viewing a slide show ........................................................................ 239
Rotating a photo ................................................................................ 241
Zooming in and out of photos.......................................................... 242
Viewing and editing photo or video details .................................... 244
Organizing photos and videos.................................................................246
Organizing photos and videos in albums........................................ 246
Moving a photo or video within and between albums ..................248
Sorting photos and videos in List view ........................................... 249
Sorting albums .................................................................................. 250
Copying a photo .......................................................................................253
Deleting a photo or video ........................................................................254
Sharing photos and videos ......................................................................255
Working with palmOne Media on your computer .................................256
Related topics............................................................................................257
Chapter 16: Listening to Music...........................................258
Transferring MP3 files to an expansion card .........................................259
Transferring music from a CD to an expansion card ............................262
Playing music on your handheld ............................................................266
Managing playlists....................................................................................267
Creating a playlist ..............................................................................267
Playing songs from a playlist ...........................................................269
Editing a playlist ................................................................................270
Deleting a playlist ..............................................................................272
Zire™ 72 Handheld ix
Viewing song info ....................................................................................273
Working with RealOne Player on your computer ..................................274
Related topics............................................................................................275
Chapter 17: Connecting Wirelessly to Other Devices ......276
What can I do with the built-in Bluetooth technology? .........................277
What types of connections can I make?..................................................277
What is device discovery? ........................................................................278
Entering basic Bluetooth settings ...........................................................279
Setting up a phone connection ...............................................................280
Accessing e-mail and the web wirelessly ..............................................285
Setting up a connection to your desktop computer .............................287
Setting up a connection for wireless synchronization ..........................289
Setting up a connection to a network ....................................................291
Creating trusted pairs ..............................................................................293
Setting advanced Bluetooth features .....................................................295
Storing recently found device names ..............................................295
Allowing your handheld to wake up when it is turned off .............296
Related topics............................................................................................297
Chapter 18: Sending and Receiving E-mail Messages .....298
Upgrading an existing e-mail account ...................................................299
About e-mail accounts..............................................................................300
Account and connection types......................................................... 300
Using an e-mail provider .................................................................. 300
Using a corporate e-mail account .................................................... 301
VPNs ................................................................................................... 302
Creating an account..................................................................................303
Setting basic account options ..........................................................303
Setting advanced mail options .........................................................307
Testing your new account ................................................................ 311
Managing e-mail accounts .......................................................................312
Editing an e-mail account .................................................................312
Deleting an e-mail account ...............................................................313
Selecting a different service for an e-mail account ........................314
Zire™ 72 Handheld x
Adding ESMTP to an account ...........................................................316
Getting and reading e-mail ......................................................................318
Switching among e-mail accounts ...................................................318
Getting e-mail messages ..................................................................320
Scheduling auto get mail ..................................................................322
Auto get notifications........................................................................ 324
Setting notification options ..............................................................325
Viewing and using the Reminders screen ....................................... 326
Auto get mail retries.......................................................................... 327
Resource issues with auto get mail ................................................. 328
Inbox icons in the VersaMail application ........................................ 328
Reading e-mail messages................................................................. 329
Selecting whether to receive messages as HTML or plain text..... 330
Customizing the font of messages you are reading .......................332
Sending an e-mail message ....................................................................333
Entering an address directly in the To field ....................................335
Entering an address using Contacts ................................................336
Entering an address using Smart Addressing ................................337
Attaching a personal signature ........................................................338
Send retry ...........................................................................................339
Send retry notifications..................................................................... 339
Modifying messages in the Outbox................................................. 340
Outbox icons in the VersaMail applications.................................... 340
Working with e-mail folders.....................................................................341
Viewing another folder .....................................................................341
Customizing the appearance of the message list ...........................342
Moving messages between folders ................................................344
Creating and editing mail folders .....................................................346
Working with e-mail messages ..............................................................348
Forwarding an e-mail message ........................................................348
Replying to a message that you are reading ..................................349
Replying to an e-mail message from the message list ..................350
Deleting a message ...........................................................................352
Deleting old messages ......................................................................353
Emptying the trash ............................................................................355
Zire™ 72 Handheld xi
Setting the trash to be emptied automatically ................................356
Marking messages as read or unread .............................................357
Working with attachments .......................................................................359
Downloading an attachment to your handheld .............................. 359
Working with a downloaded attachment ........................................360
Downloading large attachments ......................................................363
Saving attachments to an expansion card ......................................364
Attaching files from a handheld application ...................................365
Attaching files from an expansion card ...........................................368
Attaching photos and videos ............................................................369
Forwarding an attachment ...............................................................370
Synchronizing e-mail on your handheld with e-mail on your computer...
371
Setting up an account ....................................................................... 371
Enabling synchronization on your computer ..................................372
Setting synchronization options for your e-mail account ..............374
Setting mail client synchronization options ....................................376
Setting Microsoft Outlook or Outlook Express as your default e-mail
program .......................................................................................378
Setting advanced e-mail synchronization options .........................379
Account information screens ........................................................... 383
VersaMail conduit shortcuts............................................................. 384
Verifying handheld account settings before synchronizing accounts
385
Excluding one or more accounts during synchronization .............387
Synchronizing an account ................................................................ 387
Synchronizing multiple accounts..................................................... 387
Using SSL with the conduit .............................................................. 388
Advanced VersaMail application features ..............................................388
Setting preferences for getting, sending, and deleting e-mail ......389
Adding or updating a contact directly from a message .................391
Creating and using filters.................................................................. 392
Turning filters on and off ..................................................................394
Editing or deleting a filter .................................................................396
Managing settings for incoming and outgoing mail ......................397
Zire™ 72 Handheld xii
Adding APOP to an account .............................................................406
Setting advanced account preferences ...........................................407
Changing e-mail header details ....................................................... 409
Backing up mail databases ...............................................................410
Synchronizing IMAP mail folders wirelessly................................... 412
Prerequisites for wireless IMAP folder synchronization ................ 412
Turning IMAP folder synchronization on or off ..............................413
Synchronizing handheld/mail server IMAP folders from the
Options menu ..............................................................................413
Working with root folders................................................................. 414
Using Secure Socket Layer (SSL)..................................................... 414
Related topics............................................................................................415
Chapter 19: Sending and Receiving Text and
Multimedia Messages..........................................................416
Creating and sending messages ............................................................417
Creating and sending a text message .............................................417
Creating and sending a multimedia message ................................419
Requesting a receipt for sent text messages ..................................425
Setting delivery options for a multimedia messages .....................426
Adding a signature to a message ....................................................428
Viewing a text message ..........................................................................429
Responding to a text message ................................................................430
Replying to a text message .............................................................. 430
Forwarding a message ......................................................................432
Saving a phone number to Contacts ......................................................434
Setting options for text and multimedia messages ...............................436
Changing the List view and display .................................................436
Setting how messages are deleted ..................................................438
Setting how your receive text messages ........................................439
Changing your service account settings .........................................441
Related topics............................................................................................442
Chapter 20: Browsing the Web...........................................443
Accessing a web page ..............................................................................444
Zire™ 72 Handheld xiii
Accessing a web page using the action bar ....................................444
Accessing a web page using the address field ...............................445
Using a password to access a web page .........................................446
Finding information on a web page .................................................447
Quickly jumping to a page .......................................................................448
Following a link.................................................................................. 448
Returning to your home page or a page you recently visited....... 448
Changing how you view a page .............................................................449
Bookmarking your favorite pages ...........................................................452
Adding a bookmark ...........................................................................452
Viewing a bookmarked page ............................................................453
Editing information about a bookmark ............................................454
Disconnecting from and connecting to the Internet ..............................455
Disconnecting from the Internet ......................................................455
Connecting to the Internet ................................................................456
Downloading files and pages ..................................................................457
Downloading a file ............................................................................457
Saving a web page ............................................................................458
Viewing a saved page .......................................................................459
Viewing a saved file on an expansion card .....................................460
Communicating with other users ............................................................461
Sending e-mail using VersaMail ......................................................461
Sending a web address via VersaMail .............................................462
Sending e-mail via an Internet e-mail account ...............................463
Returning to a web page you recently visited .......................................464
Changing your home and start pages.....................................................466
Changing your Home page ...............................................................466
Changing your start page .................................................................468
Setting advanced browser options .........................................................470
Changing how images are downloaded ..........................................470
Setting whether to automatically complete web addresses and
form fields ...................................................................................472
Changing link colors ..........................................................................473
Allowing web sites to remember personal information ................474
Setting preferences for storing web pages .....................................475
Zire™ 72 Handheld xiv
Setting preferences for connecting to the Internet .........................477
Setting preferences for using a proxy server ..................................479
Related topics............................................................................................481
Chapter 21: Dialing Phone Numbers from Your Handheld ....
482
Dialing a number .....................................................................................483
Entering a number .............................................................................483
Redialing the most recently used number ......................................484
Dialing a number from the Call History List ....................................485
Using speed dial ......................................................................................486
Adding a speed dial entry .................................................................486
Dialing a number using speed dial ..................................................487
Editing a speed-dial entry .................................................................488
Related topics............................................................................................489
Chapter 22: Sharing Information........................................490
Using the Send command ......................................................................491
Sending information from within an application using Bluetooth
technology ...................................................................................491
Sending a category ...........................................................................493
Sending an application .....................................................................494
Using the Send command with the VersaMail™ application........ 495
Using the Send command with Messages...................................... 495
Beaming ....................................................................................................496
Beaming information from within an application ..........................496
Beaming a category ..........................................................................498
Beaming an application ....................................................................499
Other ways of sharing information .........................................................501
Related topics............................................................................................502
Chapter 23: Keeping Your Information Private..................503
Choosing a security level .........................................................................504
Marking information as private ...............................................................505
Setting the level of privacy ......................................................................506
Zire™ 72 Handheld xv
Hiding or masking private entries ....................................................506
Viewing an entry that is masked ...................................................... 507
Using a password .....................................................................................507
Creating a password .........................................................................508
Changing a password .......................................................................509
Deleting a password.......................................................................... 511
Deleting a forgotten password .........................................................512
Locking your handheld.............................................................................513
Locking your handheld automatically .............................................514
Locking your handheld manually .....................................................516
Using Quick Unlock ..................................................................................517
Creating a Quick Unlock combination ............................................. 517
Deleting your Quick Unlock combination........................................ 519
Encrypting your information....................................................................520
Limiting the number of password attempts ...........................................522
Related topics............................................................................................525
Chapter 24: Using Categories to Organize Information ...526
Adding a category.....................................................................................527
Renaming a category ...............................................................................528
Deleting a category ..................................................................................529
Placing information into a category ........................................................530
Placing an entry into a category .......................................................530
Placing an application into a category .............................................532
Viewing information by category ...........................................................533
Related topics............................................................................................534
Chapter 25: Installing and Removing Applications ..........535
Checking space and version numbers ...................................................536
Installing the additional software from the CD .....................................538
Installing other applications and files .....................................................540
Installing applications and files on a Windows computer ............. 540
Using the Palm Quick Install icon ....................................................541
Using the Palm Quick Install window ..............................................542
Installing applications and files on a Mac computer ......................543
Zire™ 72 Handheld xvi
Using the Send To Handheld droplet .............................................. 543
Using commands in the HotSync menu ..........................................544
Removing an application from your handheld .....................................546
Removing Palm Desktop software from your computer ......................547
Related topics............................................................................................550
Chapter 26: Managing Clock Settings ...............................551
Checking the current date and time ........................................................552
Setting the primary location ....................................................................553
Setting the date and time for the primary location ........................554
Choosing secondary locations for other time zones .............................556
Modifying the locations list......................................................................557
Adding new locations .......................................................................557
Deleting a location .............................................................................559
Setting the alarm clock .............................................................................560
Responding to the alarm clock......................................................... 561
Changing the clock display ......................................................................562
Related topics............................................................................................563
Chapter 27: Customizing Your Handheld ..........................564
Customizing the Home screen ................................................................565
Making the screen easier to read ............................................................567
Changing the screen fonts ................................................................567
Adjusting the brightness ...................................................................569
Changing screen colors ....................................................................570
Giving your favorite applications a button or icon ...............................571
Setting the date and time ........................................................................573
Selecting a location ...........................................................................573
Resetting the date and time ..............................................................575
Selecting formats for dates, times, and numbers ..........................577
Customizing the way you enter information ..........................................579
Choosing the input area ....................................................................579
Using the full-screen writing area ....................................................580
Customizing Graffiti 2 strokes ..........................................................581
Setting up ShortCuts .........................................................................582
Zire™ 72 Handheld xvii
Changing ShortCuts ..........................................................................584
Correcting problems with tapping ...................................................585
Selecting sound settings .........................................................................586
Entering your owner information ...........................................................587
Conserving battery power .......................................................................588
Preventing your handheld from turning on by accident ................588
Selecting power-saving settings ......................................................589
Connecting your handheld to other devices ..........................................591
Changing the preset connection settings ........................................591
Creating your own connection settings ...........................................593
Connecting your handheld to a mobile phone ...............................596
Customizing network settings .................................................................597
Setting up a service profile ...............................................................597
Connecting to your service ...............................................................600
Adding details to a service profile ...................................................601
Deleting a service profile ..................................................................603
Creating login scripts ........................................................................604
Adding plug-in applications .............................................................607
Related topics............................................................................................609
Chapter 28: Maintaining Your Handheld ..........................610
Handheld do’s and don’ts ........................................................................610
Handheld do’s.................................................................................... 610
Handheld don’ts ................................................................................ 611
Resetting your handheld ..........................................................................611
Doing a soft reset .............................................................................. 611
Doing a hard reset ............................................................................. 613
Restoring your information after a hard reset........................................614
Related topics............................................................................................616
Chapter 29: Common Questions .......................................617
Setup..........................................................................................................617
Handheld ...................................................................................................619
Moving around..........................................................................................622
Entering information ................................................................................622
Zire™ 72 Handheld xviii
Synchronizing ...........................................................................................624
Calendar.....................................................................................................630
Memos .......................................................................................................631
Notes..........................................................................................................632
RealOne .....................................................................................................632
Tasks ..........................................................................................................633
Voice Memo ..............................................................................................633
Connecting wirelessly ..............................................................................634
VersaMail...................................................................................................635
Privacy .......................................................................................................638
Sharing ......................................................................................................639
Problems with incompatible applications ..............................................640
Chapter 30: Getting Help ...................................................643
Self-help resources ...................................................................................643
Technical support .....................................................................................644
Product Regulatory Information .........................................645
FCC Statement .........................................................................................645
Canadian ICES-003 Statement ................................................................646
CE Compliance Statement ......................................................................646
Declaration of Conformity .......................................................................646
Battery Warning .......................................................................................647
Static Electricity, ESD, and your palmOne™ handheld ........................648
Index ......................................................................................650
Zire™ 72 Handheld xix
About This Guide
This guide tells you everything you need to know about your handheld: the things
you’ll do every day, the advanced features that let you get the most out of your
handheld, and the things that make your handheld not only useful, but fun.
What’s in this guide?
The info in this guide includes step-by-step instructions, links to cross-references, and sidebars.
Step-by-step instructions
Here you’ll find how-to information. Look for these cues in instructions:
Continued
Done
[
! ]
IMPORTANT
[ & ] OPTIONAL A step you might find useful.
NOTE
WINDOWS ONLY
MAC ONLY
Zire™ 72 Handheld xx
Cue that means the procedure continues on the next page.
Cue that signals the end of the procedure. You're done.
A step that you must follow; otherwise, you could experience an
error or even lose information.
Information that applies only in certain cases or that tells more about
a procedure step.
A procedure or text that applies to one platform only. In most cases,
if you see one heading, check the following or preceding sections for
the other. Sometimes, there is no Mac counterpart for a Windows
procedure or text—this feature is not available to Mac users.
Links
[ ! ]
Links appear as underlined words in sidebars and other places throughout this guide.
In this chapter Links on the first page of each chapter that send you to a specific section.
Related topics Links that send you to other topics in this guide to learn about more
things you can do with an application or feature.
Sidebars
Before You Begin
Things you must complete before you can do the steps described in a procedure or group of
procedures.
Tip
A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature.
Did You Know?
An interesting fact about the topic being described; may include a link to more information.
Key Term
»
A technical term related to the topic being described. The term may appear in this guide or only
on your handheld.
Support
A pointer to a web site where you can find help if you experience problems with a specific
feature or with your handheld.
Zire™ 72 Handheld #
Tips for viewing this guide in Adobe Acrobat Reader
You can view this guide online, or you can download it to your computer and view it in Adobe
Acrobat Reader. Here are some helpful tips for making it easier to read and find information in this
guide if you view it in Acrobat Reader:
NOTE
www.adobe.com
• To magnify the page, click the magnifying glass , move the cursor (which is now a
magnifying glass) over the page, and click repeatedly. Click Previous View ( or depending
on your version of Acrobat Reader) to return to the original view.
• Click an entry in the Table of Contents or Index to go directly to that section of the guide.
• If you link to a page in the guide, to return to the page you were on before you clicked the link,
click Previous View ( or depending on your version of Acrobat Reader).
• When selecting the page(s) to print, be sure to use the file page number shown at the bottom of
your computer screen, not the printed page number. For example, to print the page you are
reading right now, select page 22(the file page), not page xxii (the printed page).
If you do not have Acrobat Reader on your computer, you can download it for free from
.
Zire™ 72 Handheld #
CHAPTER 1
I
Setting Up
Your Handheld and Your Computer
n this chapter
What’s in the box?
System requirements
Step 1: Charging your
handheld
Step 2: Turning on your
handheld for the first time
Step 3: Installing your
software
Step 4: Connecting your
handheld to your computer
Switching to another
desktop software application
Using Profiles
Related topics
Congratulations on the purchase of
your new palmOne™ Zire™ 72
handheld! You’re about to discover so
many things about your handheld that
will help you better organize your life
and have fun, too. As you become
more familiar with your handheld,
you’ll probably personalize the settings
and add applications to make it
uniquely yours.
While you’re likely to get years of
enjoyment from your handheld, it only
takes four easy steps to get up and
running.
Benefits of setup
• Start using your handheld right away
• Establish a link between your
handheld and your computer
• Set up your handheld for optimal use
Zire™ 72 Handheld 1
CHAPTER 1 Setting Up Your Handheld and Your Computer
What’s in the box?
Key Term
»
Palm Desktop software
The software that lets you
enter, update, review, and
synchronize information
on your computer.
HotSync® cable
Power adapter
palmOne™ Zire™ 72 handheld
Software installation CD
System requirements
The installation CD contains Palm®Desktop software and other applications you need to set up
and use your handheld. Palm Desktop software lets you easily manage your information at your
computer. To use Palm Desktop software, your desktop computer must meet these requirements:
WINDOWS ONLY
• A PC with a Pentium II processor or higher, and one of the following operating systems:
• Windows 98
• Windows ME
• Windows 2000 (requires administrator rights to install Palm Desktop software)
• Windows XP (requires administrator rights to install Palm Desktop software)
• Internet Explorer 4.01 with SP2 (Service Pack 2) or later
• 60 megabytes (MB) available hard disk space
Zire™ 72 Handheld 2
CHAPTER 1 Setting Up Your Handheld and Your Computer
• VGA monitor or better
• One available USB port
• CD or DVD drive for installing Palm Desktop software from the CD that came with your
handheld; or, you can download Palm Desktop software by visiting our web site at
www.palmOne.com/support/intl
NOTE
Palm Desktop software that is downloaded from the palmOne web site does not include
additional software available on the CD.
MAC ONLY
• Mac computer or compatible with a PowerPC processor
• Mac OS 9.2.2 or Mac OS X, version 10.2 or 10.3
(Mac OS X requires administrator rights to install Palm Desktop software.)
• 25MB available hard disk space
• Monitor that supports screen resolution of 800 X 600 or better
• One available USB port
• CD or DVD drive for installing Palm Desktop software from the CD that came with your
handheld; or, you can download Palm Desktop software by visiting our web site at
www.palmOne.com/support/intl
NOTE
Palm Desktop software that is downloaded from the palmOne web site does not include
additional software available on the CD.
Zire™ 72 Handheld 3
CHAPTER 1 Setting Up Your Handheld and Your Computer
[ ! ]
Step 1: Charging your handheld
Before You Begin
If you’re upgrading from
another Palm OS
handheld, synchronize
your old handheld with
your old desktop
software.
Tip
After the initial charge,
charge your handheld at
least half an hour every
day.
®
0
1 Plug the power adapter into your
new handheld and into an outlet.
Do not connect the HotSync
cable to your handheld until
later.
2 Charge your handheld for three hours. Be sure your handheld is fully charged
before going on to Step 2.
Done
Zire™ 72 Handheld 4
CHAPTER 1 Setting Up Your Handheld and Your Computer
What you should know about your handheld’s battery
While your handheld is charging, take a minute to learn about the battery:
• If you see an alert on the screen warning you that the battery is low, synchronize
information; then recharge your handheld. This helps prevent accidental loss of information.
• If the battery gets so low that your handheld doesn’t operate, it will store your information for
about a week. In this case, there is enough power to store your information, but not to turn on
your handheld. If your handheld doesn’t turn on when you press the power button, recharge it
immediately.
• Conserve battery life by doing any of the following:
• Adjusting the screen brightness
• Reducing the Auto-off setting
• Preventing your handheld from turning on by accident
• Minimizing use of the expansion slot
[
! ]
IMPORTANT
you can lose all the information on your handheld. If this happens, recharge your handheld, and
then synchronize it with your computer. All of the applications and information from your last
synchronization are transferred to your handheld.
If your battery drains and you don’t recharge it for an extended period of time,
to back up your
Zire™ 72 Handheld 5
CHAPTER 1 Setting Up Your Handheld and Your Computer
[ ! ]
Step 2: Turning on your handheld for the first time
Before You Begin
Be sure to fully charge
your handheld, as
described in Step 1.
Tip
After you set up your
handheld, go to the Quick
Tour to learn the basics.
0
1 Press the power button to turn
it on.
Stylus
Power button
2 [ & ] OPTIONAL Unplug the power adapter from your handheld.
3 Slide the stylus out of the slot.
4 Hold the stylus as you would hold a pen, and follow the onscreen instructions
to set up your handheld.
Done
Zire™ 72 Handheld 6
CHAPTER 1 Setting Up Your Handheld and Your Computer
[ ! ]
Step 3: Installing your software
Before You Begin
Set up a profile if you
want to install the same
set of information on
several handhelds.
Did You Know?
When you upgrade,
there’s no need to delete
the old desktop software
first. When you install the
new Palm Desktop
software, all of your
information transfers
automatically to the new
software.
0
1 Insert the CD into your computer.
NOTE
computer running Windows 2000/XP or Mac OS X.
You need administrator rights to install Palm Desktop software on a
2 WINDOWS ONLY
Follow the onscreen instructions. If you’re upgrading, select the username that
you assigned to your old handheld.
MAC ONLY
a. Double-click the CD icon, and then double-click the Palm Desktop Installer
icon.
Tip
Take the interactive
tutorial on the CD to learn
how to create an
appointment, set up your
handheld’s features for
photos, video, and music,
and more.
Zire™ 72 Handheld 7
Done
b. Follow the onscreen instructions. If you’re upgrading, select the username
that you assigned to your old handheld.
During installation, you’re asked to connect your computer to your
handheld. See Step 4.
CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 4: Connecting your handheld to your computer
In this step, you connect your handheld to your computer and synchronize for the first time.
Synchronizing simply means that any information you enter in one place (your handheld or
computer) is automatically updated in the other.
[
! ]
IMPORTANT
have an up-to-date backup copy of important information.
Be sure to synchronize your information at least once a day so that you always
Tip
If the Select User dialog
box appears during
synchronization, select
the username of the
handheld you want to
synchronize, and click OK.
Key Term
»
Third-party application
A software program that
runs on a Palm OS
handheld, but is not
created or supported by
palmOne, Inc.
Tip
If you have problems with
your new handheld after
you synchronize, you
may need to update your
third-party applications.
0
1 Connect your handheld to your
computer:
a. Plug the HotSync cable into a
USB port on your computer.
b. Plug the cable into your
handheld.
Continued
Zire™ 72 Handheld 8
CHAPTER 1 Setting Up Your Handheld and Your Computer
2 Press the power button to turn on your handheld.
3 Continue with the onscreen instructions on your computer to synchronize your
handheld with your computer.
Done
Zire™ 72 Handheld 9
CHAPTER 1 Setting Up Your Handheld and Your Computer
[ ! ]
Switching to another desktop software application
WINDOWS ONLY
Before You Begin
Synchronize your
handheld with your
current desktop software
before switching to a new
software application. This
ensures that your new
desktop software
receives the most current
information.
During CD installation, you chose a desktop software application to synchronize with your
handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook
already contains all of your contacts, appointments, tasks, and notes, you can change your
synchronization method so that your handheld synchronizes with Outlook instead. You can also
change from Outlook to Palm Desktop software.
NOTE
Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Other information, such as
photos, videos, voice memos, and notes, is synchronized with Palm Desktop software.
0
If you choose to synchronize with Microsoft Outlook (Windows only), information from
1 Insert the CD into your computer.
2 Select Change your synchronization method.
3 Follow the onscreen instructions for the desktop software you want to use.
Done
Zire™ 72 Handheld 10
CHAPTER 1 Setting Up Your Handheld and Your Computer
Using Profiles
Suppose your sales organization wants to distribute two dozen handhelds that all have a common
company phone list, a set of memos, and several key applications. A user profile can be created to
install this information before the handhelds are distributed to employees. When the employees
synchronize for the first time, this common information becomes part of their user-specific
information.
A user profile enables you to install the same information onto multiple Palm OS handhelds
before each handheld is individualized with a unique username and user-specific information. A
handheld that has a user profile installed can be given to anyone, because the handheld is not yet
identified by a unique username. When the new user synchronizes for the first time, he or she
gives the handheld a unique username.
NOTE
never been synchronized or handhelds that have had their usernames and information removed
by a hard reset.
Zire™ 72 Handheld 11
Handhelds that are synchronized with a user profile must be either new ones that have
CHAPTER 1 Setting Up Your Handheld and Your Computer
Creating a user profile
WINDOWS ONLY
Did You Know?
Save time by using the
File Link
importing
information to a profile.
feature or
to quickly add
0
1 Open the New Profile screen:
a. Open Palm Desktop software.
b. From the Tools menu, select Users.
c. Click Profiles, and then click New.
2
Enter a unique name for the profile, and click OK twice.
3 Select the profile from the User
list, and create the info in
Palm Desktop software for the
profile.
Done
Zire™ 72 Handheld 12
CHAPTER 1 Setting Up Your Handheld and Your Computer
MAC ONLY
0
1
Open the New Profile screen:
a. Open Palm Desktop software.
b. From the User pop-up menu, select Edit Users.
c. Click New Profile.
2 Create the profile:
a. Enter a unique name for the profile, and click OK.
b. Close the Users window.
Continued
Zire™ 72 Handheld 13
CHAPTER 1 Setting Up Your Handheld and Your Computer
3 Select the profile from the User pop-up menu, and create the info in
Palm Desktop software for the profile.
4 Set the profile’s conduit settings:
a. From the HotSync menu, select Conduit Settings.
b. Select the conduit settings
Done
Synchronizing with a user profile
WINDOWS ONLY
0
1 Begin synchronization:
a. Connect the HotSync cable to the USB port on your computer, and then
insert the other end into the mini-USB connector on your handheld.
b. Make sure your handheld is on.
c. Tap Star
Continued
.
for the profile.
Zire™ 72 Handheld 14
CHAPTER 1 Setting Up Your Handheld and Your Computer
2 Transfer the profile information:
a. Click Profiles.
b. Select the profile you want to
load on the handheld, and
click OK.
c. Click Yes.
Done
The next time you synchronize that handheld, Palm Desktop
software prompts you to assign a username to the handheld.
Zire™ 72 Handheld 15
CHAPTER 1 Setting Up Your Handheld and Your Computer
MAC ONLY
0
1 Begin synchronization:
a. Connect the HotSync cable to the USB port on your computer, and then
insert the other end into the mini-USB connector on your handheld.
b. Make sure your handheld is on.
c. Tap Star
.
2 Select the profile you want to
load on the handheld, and
click OK.
Done
The next time you synchronize that handheld, Palm Desktop
software prompts you to assign a username to the handheld.
Zire™ 72 Handheld 16
CHAPTER 1 Setting Up Your Handheld and Your Computer
S
Related topics
upport
If you’re having problems
with setup or anything else
on your handheld, go to
www.palmOne.com/
support/intl.
Click a link below to learn about these related topics:
Synchronizing
Installing and
Removing
• Synchronizing your handheld with Palm Desktop software or Microsoft
Outlook on your computer
• Synchronizing wirelessly using Bluetooth™ technology on your
handheld
• Using your company’s network to synchronize information
• Choosing whether or not to synchronize information for a specific
application
• Transferring information to your handheld from an outside source, such
as a file containing your company’s phone list
• Adding applications to your handheld
• Installing additional software from the CD
• Deleting applications from your handheld
• Viewing application information
Customizing
Common
Questions
Zire™ 72 Handheld 17
• Adjusting the screen display
• Reducing the Auto-off setting
• Keeping your handheld from turning on accidentally
Answers to frequently asked questions about setup
CHAPTER 2
I
Exploring Your Handheld
n this chapter
Locating the controls on
your handheld
What’s on the screen?
What software is on my
handheld?
What’s on the CD?
Related topics
Whether you’re at work, at home, or on
the go, you’ll quickly understand why
handhelds are also called personal
digital assistants (PDAs). Like a good
personal assistant, your handheld
helps you keep track of your schedule,
your business and personal contacts,
your to-do list, your memos, even your
photos and videos.
Benefits of your
Handhelds are for fun, too. You can
take pictures and create digital photo
albums, play games, and read eBooks.
Insert expansion cards (sold
separately) to listen to music, to
capture videos, or to enjoy useful
reference software and more.
Zire™ 72 handheld
• Capture and view photos and videos
with the built-in camera
• Play music
• Stay in touch with wireless
connectivity
• Save time and stay organized
• Travel light
• Protect your information
Zire™ 72 Handheld 18
CHAPTER 2 Exploring Your Handheld
Locating the controls on your handheld
Front panel controls
Screen
Input area
Calendar
Contacts
Application buttons
5-way navigator
Camera
Music
Screen Displays the applications and information on your handheld. The
screen is touch-sensitive.
Input area Lets you enter info with G
raffiti® 2 writing or open the onscreen
keyboard.
5-way navigator Helps you move around and select info to display on the screen.
Application
buttons
Open the Calendar, Contacts, Camera, and Music (RealOne
Player) applications.
®
Mobile
Zire™ 72 Handheld 19
CHAPTER 2 Exploring Your Handheld
Top and side panel controls
Key Term
»
IR Short for infrared.
Beaming uses infrared
technology to send
information between two
IR ports that are within a
few feet of each other.
Did You Know?
Beaming lets you quickly
share appointments,
addresses, phone
numbers, and more.
IR port
Expansion
card slot
Indicator light
Voice Memo
button
Stylus
Headphone
jack
Power button
IR port Beams information between handhelds and other devices that have an
IR port.
Expansion card
slot
Lets you insert expansion cards (sold separately) to play music, back
up info, and add memory, applications, and accessories to your
handheld.
Zire™ 72 Handheld 20
CHAPTER 2 Exploring Your Handheld
Power button Turns your handheld on or off and lets you turn Keylock
on (if active).
Indicator light Lets you know the charging status when your handheld is attached to
the power adapter, and notifies you when alert messages appear.
Headphone jack Lets you connect a standard 3.5 mm stereo headset (sold separately) to
your handheld so you can listen to music and other audio applications.
Voice Memo
Records a voice memo when you press and hold this button.
button
Stylus Lets you enter information on your handheld. To use the stylus, slide it
out of the slot and hold it as you would a pen or pencil. Using your
fingertip instead of the stylus is OK, but don’t use your fingernail, a real
pen, or any other sharp object to touch the screen.
Zire™ 72 Handheld 21
CHAPTER 2 Exploring Your Handheld
Back panel controls
Key Term
»
USB The type of
connector or cable that’s
commonly used to
connect accessories to a
computer.
®
radio
Camera lens
Speaker
Mini-USB
connector
Power connector
Bluetooth
(internal)
Microphone
Reset
button
Camera lens Lets you take a picture with the built-in digital camera.
Speaker Lets you listen to alarms, game and system sounds, and music.
Microphone Lets you record sound when capturing videos with the built-in
camera and when creating voice memos.
Reset button Resets your
handheld if it freezes (stops responding).
Power connector Lets you connect the power adapter to your handheld so you can
charge it.
Zire™ 72 Handheld 22
CHAPTER 2 Exploring Your Handheld
Mini-USB connector Lets you connect your handheld to your computer, using the
®
cable, so you can synchronize.
.
Bluetooth radio
(internal)
HotSync
Enables your handheld to connect with other devices (sold
separately) that use Bluetooth communication
What’s on the screen?
Your handheld includes many features that make it easy to use. Among them are the input area
and the common elements that appear on the screen in each of the applications. Once you learn
how to use them in one application you can easily use them in all the others.
Input area
Tapping the icons in the input area does the following:
Clock icon
Home icon
Menu icon
Brightness icon
Star icon
Find icon
Letter keyboard
Icon
Number keyboard
Icon
Clock icon Displays the current time and date. The display closes automatically after
two seconds. See Setting the date and time
and Managing Clock
Settings for more information.
Brightness icon Opens the Adjust Display dialog box where you can set the brightness of
your handheld’s display. See Adjusting the brightness
for instructions.
Zire™ 72 Handheld 23
CHAPTER 2 Exploring Your Handheld
Home icon Displays the Home screen where you can open applications. See
O
pening applications for more information.
Menu icon Opens the menus, where you can select items that provide access to
other features. See Using menus
Star icon Opens the application assigned to this icon. By default, tapping this icon
synchronizes your handheld with your computer. See Synchronizing Your
Handheld with Your Computer for more information.
Find icon Opens the Find dialog box where you can search for information. See
Finding information
for more information.
for more details.
Key Term
»
Slider The solid area on
the scroll bar. The slider
moves to indicate the
relative position within
the entry or list.
Tip
You can also use the
navigator to select an
item from a pick list and
to select some command
buttons.
Letter keyboard
icon
Number
keyboard icon
Opens the alphabetic keyboard. See E
onscreen keyboard for details.
Opens the numeric keyboard. See E
onscreen keyboard for details.
Application controls
Previous/next arrows
Command button
ntering information with the
ntering information with the
Tips icon
Entry box
Pick list
Scroll bar
Check box
Zire™ 72 Handheld 24
CHAPTER 2 Exploring Your Handheld
Previous/next
arrows
Scroll bar Drag the slider, or tap the top or bottom arrow, to scroll the display
Command button Tap a button, such as OK, Cancel, or Details to perform a command or
Tips icon Tap the Tips icon to view shortcuts and other useful information for
Entry box Tap an entry box to open a dialog box where you can enter info for
Pick list Tap the arrow to display a list of choices, and then tap an item in the
Check box Tap a check box to select or deselect it. When a check box contains a
Tap the left and right arrows to view the previous and next entry;
where up and down arrows appear, tap them to view the previous
and next screens of information.
one line at a time. To scroll to the previous screen, tap the scroll bar
just above the slider. To scroll to the next screen, tap the scroll bar
just below the slider.
to open a dialog box. Command buttons appear at the bottom of
dialog boxes and application screens.
the screen where the icon is located. When you’re finished viewing
the tip, tap Done.
that field.
list to select it.
checkmark, the corresponding option is selected and on. When a
check box is empty, the corresponding option is deselected and off.
Zire™ 72 Handheld 25
CHAPTER 2 Exploring Your Handheld
What software is on my handheld?
Tip
Can’t find some of these
applications? Tap the
category list in the upperright corner of the Home
screen and select All.
Your handheld comes with many applications preinstalled and ready to use. Open these
applications by pressing the application buttons on the front panel or by selecting the icons on the
Home screen.
Quick Tour Learn about your handheld and how to enter info.
Bluetooth Set up wireless connections to a mobile phone, network, or computer for sending
and receiving information.
Calculator Do basic math calculations such as splitting restaurant bills and figuring tips.
Calendar Manage your schedule, from lunch with a friend, to weekly meetings, to annual
events like holidays, to extended events like conferences and vacations. Even
color-code your schedule by category.
Camera Capture photos and videos. Use the Media application to view and organize
them. (Expansion card required for videos; sold separately.)
Card Info View information about an expansion card seated in the expansion card slot.
Contacts Store names and addresses, phone numbers, e-mail and web site addresses—
even photos and birthdays. Organize your contacts into categories.
Expense Track business or travel expenses and print expense reports after you
synchronize with your computer.
HotSync Synchronize the info on your handheld with the info on your computer.
Media View and organize photos and videos. Use the Camera application to capture
them. (Expansion card required for videos; sold separately.)
Memos Capture information such as meeting notes, lists of books to read, movies to see,
recipes, and anything else you need to write down.
Zire™ 72 Handheld 26
CHAPTER 2 Exploring Your Handheld
Note Pad Write on the screen in your own handwriting or draw a quick sketch.
Prefs Customize your handheld’s sound levels, colors, security, and more.
Tip
To learn how to install the
desktop software from
the CD, see Step 3:
Installing your software.
Tip
To learn how to install
extra handheld software
from the CD, see
Installing the
software from the CD.
additional
palmOne
Messages
palmOne
WebPro
RealOne Carry music on an expansion card (sold separately), create playlists, and listen to
Ta s k s Stay on top of your to-do list. Enter things you need to do, prioritize them, set
Voice Memo Record voice clips using the built-in microphone.
World Clock Set the time in your home city and two other locations, and set an alarm to wake
Send and receive short text (SMS) and multimedia (MMS) messages using the
built-in Bluetooth technology on your handheld.
Browse your favorite sites on the web using the built-in Bluetooth technology on
your handheld. (Internet connection required.)
music on your handheld. This application also includes desktop software
(Windows only). Both Mac and Windows users can use RealOne Player on the
handheld.
alarms, and then monitor your deadlines.
you up.
What’s on the CD?
The CD includes desktop software for your computer and additional software for your handheld.
The desktop software lets you use your computer to view, enter, and manage info for many of the
applications on your handheld. Make sure you install the desktop software so that you can back up
the info on your handheld onto your computer.
The additional handheld software lets you do more things with your handheld. When you set up
your handheld you may have already installed some (or all) these applications. You can install any
remaining applications at any time.
Zire™ 72 Handheld 27
CHAPTER 2 Exploring Your Handheld
Your CD includes titles such as the following:
®
Palm
Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks,
palmOne™ Quick Install Transfer applications and other files from your computer to your
Send To Handheld droplet Transfer applications and other files from your computer to your
Getting Started Guide Keep the Getting Started Guide with you and view it on your handheld.
Memos, and Expense on your computer. You can also view, manage,
and back up info for Note Pad, Voice Memo, and Media (Media is
Windows only). When you synchronize your handheld with your
computer, the info is updated in both places. This application installs
automatically during the initial CD installation process.
handheld or to an expansion card that is seated in the expansion slot
(Windows only). This application installs automatically during the
initial CD installation process.
handheld or to an expansion card that is seated in the expansion slot
(Mac only). This application installs automatically during the initial CD
installation process.
Documents To Go Create, view, and edit files that are compatible with Microsoft Word
and Excel. This application from DataViz has a companion application
on your computer where you can find complete documentation
(desktop software is Windows only).
palmOne VersaMail™ Send, receive, and manage e-mail messages wirelessly using the built-
in Bluetooth technology on your handheld or by synchronizing with
your Windows computer.
AudiblePlayer Listen to newspapers, books, public radio, language instruction, and
more (additional fees may apply). Windows only.
Zire™ 72 Handheld 28
CHAPTER 2 Exploring Your Handheld
RealOne Player Carry music on an expansion card (sold separately), create playlists,
and listen to music on your handheld. This application also includes
desktop software (Windows only). Both Mac and Windows users can
use RealOne Player on the handheld.
Windows Media Player/
Direct X
Java Technologies Access more software and functions after you download WebSphere
Handmark Solitaire Enjoy hours of entertainment with this solitaire game.
powerOne Calculator Calculate math and business solutions with this enhanced calculator.
Adobe Reader
for Palm OS
Palm Reader Purchase and download eBooks from the web so you can read them
Works with the palmOne™ Media application. You need to install this
software on your computer to view videos in Palm Desktop software
(Windows only).
NOTE
handheld on a Mac computer. For more information, go to
www.palmOne.com/support/intl
Micro Environment to run Java (J2ME) on your handheld. (Download
requires Internet connection.)
View PDF files that are tailored to fit your handheld’s screen.
when you want, where you want.
You cannot view video clips that you capture on your
.
Zire™ 72 Handheld 29
CHAPTER 2 Exploring Your Handheld
S
Related topics
upport
If you’re having problems
with your handheld, go to
www.palmOne.com/
support/intl.
Click a link below to learn about these related topics:
Setup
Entering
Information
Moving
Around
Synchronizing
Sharing
Installing and
Removing
World Clock
Customizing
Installing the desktop software from the CD
• Entering information with Graffiti 2 characters and shortcuts
• Entering information with the onscreen letter and number keyboards
• Opening applications and using menus
• Finding information
Synchronizing your handheld with your computer
• Beaming information and applications to other Palm OS® handheld users
• Sending information and applications to other Bluetooth devices by using
Bluetooth technology on your handheld
Installing additional software from the CD
Viewing the current date and time
• Setting the current date and time
• Adjusting the brightness of the display
• Preventing your handheld from turning on by accident
Zire™ 72 Handheld 30
CHAPTER 2 Exploring Your Handheld
Maintaining
Common
Questions
• Caring for your handheld
• Resetting your handheld
Answers to frequently asked questions about your handheld
Zire™ 72 Handheld 31
CHAPTER 3
I
Moving Around in Applications
n this chapter
Opening applications
Using menus
Using the 5-way navigator
Finding information
Related topics
Have you ever been to a new city and
felt a bit lost until you figured out that
the numbered streets run North/South
and the avenues run East/West?
Learning to move around your
handheld is similar. Most Palm OS
applications use the same set of
application controls. So once you learn
how to use these standard controls,
you’ll be driving all over town and you
won’t even need a map.
®
Benefits of your
Zire™ 72 handheld
• Find and open applications quickly
• Access extra features with menus
• Move around applications with one
hand using the 5-way navigator
• Locate information in any application
with the Find feature
Zire™ 72 Handheld 32
CHAPTER 3 Moving Around in Applications
Opening applications
Did You Know?
You can reassign the
application buttons to
open whichever
applications you choose.
Tip
Handheld on already?
Tap the Home icon to go
to the Home screen.
Did You Know?
You can use a favorite
photo as the background
for your Home screen.
Tip
Don’t want to scroll
through icons on the
Home screen? Write the
first letter of the
application name in the
input area to jump to the
first application that
begins with that letter.
You can open applications with the application buttons on the front of your handheld or with the
application icons on the Home screen.
Using the application buttons
Press an application button to turn on your handheld and to open the application for that button.
Calendar
Contacts Music
Camera
Using the Home screen
Turn on your handheld, tap Home , and tap an application icon, such as Note Pad.
Home
icon
Zire™ 72 Handheld 33
CHAPTER 3 Moving Around in Applications
Switching between applications
You can switch between applications at any time. Just tap Home and select an icon on the
Home screen or press an application button. Your handheld automatically saves your work in the
current application and switches to the other application.
Using menus
Tip
You can also open the
handheld menus by
tapping the application
title in the upper-left
corner of the screen.
When the menus are
open, you can use the
navigator to select menus
and menu items.
Menus let you access additional features and settings. They are easy to use, and once you master
them in one application, you know how to use them in all your applications.
0
1 Open an application.
2
Tap Menu to open the menus.
.
Application
title
Menu icon
Menu
Menu
item
Zire™ 72 Handheld 34
CHAPTER 3 Moving Around in Applications
C
3 Tap a menu title, and then tap a menu item.
Done
Using the Command stroke
Tip
Command mode is active
for just a few seconds, so
write the command letter
or tap an icon on the
Command toolbar
quickly.
Most menu items also have a Graffiti® 2 command letter, which is similar to the keyboard
shortcuts used on computers. The command letter appears to the right of the menu item.
To use a command letter, first write the Graffiti 2 Command stroke on the left side of the input
area, and then write the command letter. For example, to select Paste from the Edit menu, write
the Command stroke, followed by the letter p.
ommand
stroke
Menu items
Command letters
NOTE
section for info on using the Command toolbar.
Zire™ 72 Handheld 35
When you write the Command stroke the Command toolbar appears. See the next
CHAPTER 3 Moving Around in Applications
C
Using the Command toolbar
The Command toolbar displays different icons based on the active screen. For example, if you
have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might
be Beam, Undo, and Delete.
To use the Command toolbar, write the Command stroke to display the Command toolbar, and
then tap an icon to select its command.
ommand
stroke
Using the 5-way navigator
The 5-way navigator, located at the bottom of the front panel, lets you access information quickly
with one hand and without the stylus.To use the navigator, press Up, Down, Right, or Left; or press
Select in the center.
Cut UndoCopy Paste Beam Delete
The navigator does various things based on which type of screen you’re on.
Up
Left
Down
Zire™ 72 Handheld 36
Select
Right
CHAPTER 3 Moving Around in Applications
Moving around the Home screen
Tip
To remove the selection
highlight without making
a selection, scroll to the
first icon (in the upper-left
corner), and then press
Left on the navigator.
Tip
From most applications
you can return to the
Home screen by holding
down Select on the
navigator.
Tip
If the built-in camera is
open, you can also press
Select to take a photo
.
In the Home screen, use the navigator to select and open an application.
Right or Left Scrolls to the next or previous application category.
Select • Inserts the selection highlight with a single press.
When the selection highlight is present:
Up, Down, Right, or Left Scrolls to the next icon
in the corresponding direction.
Select Opens the selected application.
• Holding down Select opens the category list.
When the category list is open:
Up or Down Scrolls to the next or previous
category in the list.
Select Displays the selected category.
Category
Zire™ 72 Handheld 37
CHAPTER 3 Moving Around in Applications
Moving around list screens
In list screens, use the navigator to select and move between entries such as a note, memo,
contact, or photo.
Up or Down Scrolls an entire screen of entries, as long as
there’s nothing highlighted. Hold down to
accelerate the scrolling.
Select Inserts the selection highlight. When the
selection highlight is present:
Up or Down Scrolls to the previous or next
entry.
Select Displays the selected entry.
Left Removes the selection highlight.
Moving around record screens
In record screens, use the navigator to scroll within the current entry or between entries.
Up or Down Scrolls within the current entry.
Right or Left Scrolls to the previous or next entry
(not available in Contacts).
Select Returns to the list screen.
Zire™ 72 Handheld 38
CHAPTER 3 Moving Around in Applications
Moving around dialog boxes
Dialog boxes appear when you select a button or option that requires you to provide additional
information. In dialog boxes, use the navigator to select a button.
Select Activates a button, and then closes the
dialog box. The number of buttons in the
dialog box determines which button Select
activates:
One button Activates that button.
Two or more buttons Activates the action
button (versus Cancel) such as OK, Yes, or
Delete.
[
! ]
IMPORTANT
action or delete information.
Read dialog boxes carefully. Selecting a button such as OK or Yes may cancel an
Zire™ 72 Handheld 39
CHAPTER 3 Moving Around in Applications
Moving around menus
After you open the menus you can use the navigator to move between and to select menu items:
Up or Down Scrolls within the current menu list.
Right or Left Scrolls to the next or previous menu on the
menu bar.
Select Selects the highlighted menu item.
Moving around pick lists
Access pick lists by tapping the triangle next to an option on the screen. When the pick list is open,
use the navigator to scroll through the list and select an item.
Up or Down Scrolls within the pick list.
Select Selects the highlighted item.
Zire™ 72 Handheld 40
CHAPTER 3 Moving Around in Applications
Finding information
Tip
If you select text in an
application before you
tap Find, the selected text
automatically appears in
the Find dialog box.
Did You Know?
In most applications you
can also use Phone
Lookup to enter a
contact’s info in another
application.
Tip
Want to stop searching?
Tap Stop at any time
during a search. To
continue the search, tap
Find More.
You can use Find to locate any word or phrase in any application on your handheld. Find locates
any words that begin with the text you enter and is not case sensitive. For example, searching for
“plane” finds “planet” but not “airplane.” Searching for “davidson” also finds “Davidson.”
NOTE
0
Find does not search applications on expansion cards.
1 Tap Fi nd .
2 Enter the text that you want to find, and then select OK.
3 Tap the text that you want to review.
Done
Zire™ 72 Handheld 41
The entry you tapped appears on the screen.
CHAPTER 3 Moving Around in Applications
Related topics
Support
If you’re having problems
with your handheld, go to
www.palmOne.com/
support/intl.
Click a link below to learn about these related topics:
Exploring
Entering
Information
Sharing
Privacy
Categories
Installing
Removing
and
• Locating the controls on your handheld
• Discovering the built-in software on your handheld and the additional
software on the CD
• Getting familiar with the input area and onscreen application controls
• Entering information with Graffiti 2 characters and shortcuts
• Entering contact information in other applications
• Beaming information and applications to other Palm OS® handheld users
• Sending information and applications to other Bluetooth
using Bluetooth technology on your handheld
Keeping information private by turning on security options
Creating categories and organizing your applications and information
• Adding and deleting applications on your handheld
• Viewing application information
®
devices by
Customizing
Zire™ 72 Handheld 42
• Using a photo as the Home screen background
• Viewing the Home screen in list format
• Organizing your applications into categories
CHAPTER 3 Moving Around in Applications
Maintaining
Common
Questions
Caring for your handheld
Answers to frequently asked questions about using your handheld and its
applications
Zire™ 72 Handheld 43
CHAPTER 4
I
Entering Information
n this chapter
How can I enter information?
Whether you’re scheduling a meeting
with your daughter’s teacher or adding
a new restaurant to your Contacts list,
Entering information with
Graffiti 2 writing
you need to get that information into
your handheld. There are several ways
Entering information with
the onscreen keyboard
Entering information with
your computer
Importing information from
other applications
Restoring archived items on
your computer
Entering info from Contacts
into another application
Editing information
Related topics
to do this.
You may find that you prefer one
method if you’re entering a small
amount of information, while another
works best for large amounts. Choose
the one that’s right for any situation.
Benefits of entering information
• Enter information on your handheld
or at your desk
• Choose the method that works best
for your situation
Zire™ 72 Handheld 44
CHAPTER 4 Entering Information
How can I enter information?
• Graffiti® 2 writing (see below)
• The onscreen keyboard
• Palm
• Import information from other applications
• Phone Lookup
• Note Pad
• Receive information beamed from another Palm OS® handheld
• Bluetooth® technology
• Install Documents To Go from the CD
The most popular methods are using Graffiti 2 writing, the onscreen keyboard, and Palm Desktop
software or Microsoft Outlook on your computer.
® Desktop software or Microsoft Outlook on your computer
your handheld
to transfer files in Microsoft Word, Excel, or PowerPoint to
Entering information with Graffiti 2 writing
You can enter info directly on your handheld with Graffiti 2 writing. Graffiti 2 writing includes any
character you can type on a standard keyboard. Entering these characters on your handheld is
very similar to the way you naturally write letters, numbers, and symbols. But instead of using a
pen and paper, you use the stylus and the input area on your handheld. With only a few minutes of
practice, you can learn to use Graffiti 2 writing—and help is always only a tap away.
Zire™ 72 Handheld 45
CHAPTER 4 Entering Information
Writing Graffiti 2 characters
Did You Know?
You can set up your
handheld so you can
write on the entire screen
with Graffiti 2 writing.
0
1
Open an application you use to enter information, like Calendar.
2 Tap the screen where you want your character to appear.
Did You Know?
Graffiti 2 writing
automatically capitalizes
the first letter of a
sentence or a new entry.
3 Position the stylus in the correct
part of the input area.
[
! ]
IMPORTANT
make Graffiti 2 strokes in the
input area, your handheld does
not recognize them as text
characters.
Write letters here Write numbers here
If you don’t
Write capital letters across the middle
4 Write the characters exactly as shown in the tables that follow these steps. Be
sure to start each stroke at the heavy dot.
5 Lift the stylus at the end of the stroke.
Done
Zire™ 72 Handheld 46
When you lift the stylus from the screen, your handheld recognizes
the stroke immediately and prints the character at the insertion
point on the screen.
CHAPTER 4 Entering Information
Keys to success with Graffiti 2 writing
Keep these guidelines in mind when using Graffiti 2 writing:
Did You Know?
Graffiti 2 characters made
with 2 strokes are
recognized after the
second stroke.
Did You Know?
Write uppercase letters
the same way you write
lowercase ones. The only
difference is where you
write them.
Tip
Your handheld has tables
displaying all of the
Graffiti 2 characters, short
cuts, and commands.
Customize your handheld
so you can display these
characters by drawing a
line from the bottom of
the screen to the top.
• Write the characters exactly as shown In the following tables. Don’t write the dot. It’s only there
to show you where to begin writing the character.
• The Graffiti 2 writing area has two sections. Write lowercase letters on the left, numbers on the
right, and capital letters across the middle.
• Write at a natural speed, and do not write on a slant.
• Press firmly.
• Write large characters.
If you’re already familiar with Graffiti writing from an older Palm OS handheld, Graffiti 2 writing
will be easy to master. Characters are entered in exactly the same way, except for i, t, k, and the
number 4. These letters are now made with two strokes, just the way you would write them if you
were using a pen and paper.
Also, you no longer have to use the punctuation shift stroke for common punctuation like periods,
commas, or @. Just write these characters on the correct side of the input area and your handheld
immediately recognizes them.
Zire™ 72 Handheld 47
CHAPTER 4 Entering Information
Graffiti 2 alphabet
Tip
You can select alternate
ways to write some
Graffiti 2 characters.
Choose the method that’s
most natural for you.
0
Letter Stroke Letter Stroke Letter Stroke Letter Stroke
Write lowercase letters on LEFT side,
and capital letters across MIDDLE of input area
Tip
Customize your handheld
so that you can use the
entire screen to enter
Graffiti 2 characters, not
just the input area.
ABCD
EFGH
IJKL
MNO P
QRST
UVWX
YZ
Zire™ 72 Handheld 48
CHAPTER 4 Entering Information
Graffiti 2 numbers
0
Write numbers on RIGHT side of input area
Number Stroke Number Stroke
01
23
45
67
89
Zire™ 72 Handheld 49
CHAPTER 4 Entering Information
Graffiti 2 punctuation marks
0
Write these marks on LEFT side of input area
Mark Stroke Mark Stroke
Period
Ampersand
.
Comma
,
Apostrophe
‘
Space Quotation mark
Question mark
?
Exclamation
point
!
0
&
Carriage
return
At
@
“
Ta b
Zire™ 72 Handheld 50
CHAPTER 4 Entering Information
0
Write these marks on RIGHT side of input area
Mark Stroke Mark Stroke
Period
.
Comma
,
Tilde
ñ
Dash
–
Plus
+
Asterisk
*
Backslash
\
Slash
/
Left
parenthesis
(
Right
parenthesis
)
Equal sign
=
Zire™ 72 Handheld 51
CHAPTER 4 Entering Information
Graffiti 2 accented characters
For accented characters, write the letter on the left side of the input area, and then write the accent
on the right side of the input area.
Tip
Get help writing any of
the Graffiti 2 characters in
most applications. Open
the Edit menu and select
Graffiti 2 Help.
0
Write these marks on RIGHT side of input area
Accent Stroke Accent Stroke
Acute
á
Grave
à
Tilde
ã
Dieresis
ä
Circumflex
â
Ring
å
Zire™ 72 Handheld 52
CHAPTER 4 Entering Information
Graffiti 2 gestures
0
Write gestures on LEFT side,
or across the middle of input area
Gesture Stroke Gesture Stroke
Cut Paste
Copy Undo
Zire™ 72 Handheld 53
CHAPTER 4 Entering Information
Writing Graffiti 2 symbols and other special characters
Symbols and other special characters can be written on either side of the input area, using the
Punctuation Shift stroke:
0
Tip
If you accidentally enter
the Punctuation Shift
stroke, enter it again to
cancel it, or wait a
moment and it
automatically disappears.
Did You Know?
Writing two Punctuation
Shift strokes cancels the
automatic capitalization
of the first letter of a new
entry or sentence.
0
1
Enter the Punctuation Shift .
stroke.
When Punctuation Shift is active,
an indicator appears in the lowerright corner of the screen.
2 Write the symbol or other special character shown in the following table.
Punctuation shift
indicator
You can write a symbol or special character anywhere in the input area.
3 Enter another Punctuation Shift stroke to finish the character and to make it
appear more quickly.
Done
Zire™ 72 Handheld 54
Once the Punctuation Shift indicator disappears, you see the
character.
CHAPTER 4 Entering Information
Graffiti 2 symbols and special characters
0
Write symbols on EITHER side of input area
Zire™ 72 Handheld 55
CHAPTER 4 Entering Information
Writing Graffiti 2 ShortCuts
Graffiti 2 contains several ShortCuts to make entering common information easier. For example,
when you write the ShortCut stroke followed by dts, you automatically enter the current date and
time. You can also create your own ShortCuts
0
0
1 Write the ShortCut stroke .
This stroke appears at the
insertion point.
.
2 Write the ShortCut character from the following table.
You can write ShortCuts on the left-hand side of the input area, or across the
middle.
Done
Zire™ 72 Handheld 56
The ShortCut stroke is replaced by the text the character
represents.
CHAPTER 4 Entering Information
Graffiti 2 ShortCuts
0
Write ShortCuts on LEFT side, or across MIDDLE of input area
Entry ShortCut Entry ShortCut
Date stamp ds Time stamp ts
Date/time stamp dts Meeting me
Breakfast br Lunch lu
Dinner di
Zire™ 72 Handheld 57
CHAPTER 4 Entering Information
Entering information with the onscreen keyboard
You can use the onscreen keyboard in any application where you need to enter text, numbers, or
symbols on your handheld.
Key Term
»
Entry An item in an
application such as a
contact in Contacts or an
appointment in Calendar.
Tip
You can enter text
whenever you see a
blinking cursor on the
screen.
0
1
Open an entry:
a. Open an application
b. Select an entry or tap New.
.
2 Tap one of the following to open
an onscreen keyboard:
ABC Opens the letter keyboard.
123 Opens the number
keyboard.
Continued
Letter keyboard
Number keyboard
Zire™ 72 Handheld 58
CHAPTER 4 Entering Information
Tip
When a keyboard is open,
you can tap abc, 123, or
Int’l to open any of the
other keyboards.
3
Tap the characters to enter text, numbers, and symbols, and then select Done.
Tab
Caps lock
Caps shift
Letter keyboard
Number keyboard International keyboard
Done
Backspace
Return
Zire™ 72 Handheld 59
CHAPTER 4 Entering Information
Entering information with your computer
Tip
The Palm Desktop online
Help has lots of info
about how to use
Palm Desktop software.
Open the Help menu and
select Palm Desktop Help.
Do you have a lot of information to enter on your handheld? Consider entering it in Palm Desktop
software or Microsoft Outlook on your computer. When you synchronize your handheld with your
computer, the information is updated in both places.
NOTE
Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Other info, such as photos
and notes, is synchronized with Palm Desktop software.
WINDOWS ONLY
0
If you choose to synchronize with Microsoft Outlook
(Windows only), info from
1 Open an application in Palm Desktop software:
a. Double-click the Palm Desktop icon on your computer desktop.
b. Click the icon in the launch bar to open the application.
Continued
Zire™ 72 Handheld 60
CHAPTER 4 Entering Information
Cont’d.
Launch bar
New
Edit
2 Do one of the following:
• Click New in the lower-left corner of the screen to create a new entry.
• Click an existing entry, and then click Edit in the lower-left corner of the
screen.
3 Enter the information, and then click OK.
Continued
Zire™ 72 Handheld 61
CHAPTER 4 Entering Information
4 Synchronize your handheld with your computer.
Done
MAC ONLY
0
1 Open an application:
a. Double-click the Palm Desktop icon in the Palm folder on your computer.
b. Click the icon in the toolbar to open the application.
Continued
Zire™ 72 Handheld 62
CHAPTER 4 Entering Information
2 Do one of the following:
• Click New in the upper-left corner of the screen to create a new entry.
• Click an existing entry, and then click Edit in the upper-left corner of the
screen.
3 Enter the information, and then click OK.
4 Synchronize your handheld with your computer.
Done
Zire™ 72 Handheld 63
CHAPTER 4 Entering Information
Importing information from other applications
Tip
Palm Desktop Help has
lots of information about
importing from other
applications, including
step-by-step instructions.
Open the Help menu in
Palm Desktop software
and select Palm Desktop
Help for more details.
Do you have information on your computer in spreadsheets or databases and want to transfer it to
your handheld? Don’t spend time retyping it. Instead, import the info into Palm Desktop software.
Palm Desktop software can import the following types of files:
Calendar vCal/iCal (VCS/ICS) and Calendar archive (DBA)
Contacts vCard (VCF), comma-delimited (CSV, TXT), tab-delimited (TAB, TSV, TXT), Contacts
archive (ABA)
Memos Comma-delimited (CSV, TXT), tab-delimited (TAB, TSV, TXT), Memos archive (MPA), Text
(TXT)
Ta s k s Tasks archive (TDA)
WINDOWS ONLY
0
1 Save the file on your computer in one of the accepted formats.
2 Import the file into Palm Desktop software:
a. Double-click the Palm Desktop icon on your computer desktop.
b. Click the icon in the launch bar for the application you want to import the
information into.
Continued
Zire™ 72 Handheld 64
CHAPTER 4 Entering Information
Cont’d.
c. Click File, and then click
Import.
d. Follow the onscreen
instructions to map the fields
in your file to the fields in
Palm Desktop software, and
import the file.
Imported
fields
3 Synchronize your handheld with your computer.
Done
Zire™ 72 Handheld 65
CHAPTER 4 Entering Information
MAC ONLY
0
1 Save the file on your computer in one of the accepted formats.
2 Import the file into Palm Desktop software:
a. Double-click the Palm Desktop icon in the Palm folder on your computer.
b. Click the icon on the toolbar for the application into which you want to
import information.
c. Click File, and then click Import.
d. Follow the onscreen instructions to import the file.
3 Synchronize your handheld with your computer.
Done
Restoring archived items on your computer
In many applications, you can save a copy of an item that you deleted from your handheld or
desktop software to an archive folder on your computer. This frees up space on your handheld,
while ensuring the information is available if you need it in the future.
You can restore individual entries or an entire archive file to the related application in your desktop
software. The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info
about how to restore archived files. Refer to these Help files for details.
Zire™ 72 Handheld 66
CHAPTER 4 Entering Information
Entering info from Contacts into another application
Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter
their name and phone number into the appointment you create in Calendar. This feature is
available in Calendar, Memos, Tasks, and Expense.
0
1 Open an entry:
a. Open an application
b. Select an entry or tap New.
In Expense only: Tap Details, and then tap Attendees.
.
2 Add the Contact from Phone Lookup:
a. Tap where you want to enter the Contact.
b. Open the menus
c. Select Options, and then select Phone Lookup.
Continued
.
Zire™ 72 Handheld 67
CHAPTER 4 Entering Information
Cont’d.
d. Select the contact, and then select Add.
3 [ & ] OPTIONAL To add another contact, repeat step 2.
Done
The name and phone number of the contact are automatically
entered.
Zire™ 72 Handheld 68
CHAPTER 4 Entering Information
Editing information
Editing information on your handheld is similar to editing with word-processing applications on
your computer. Select the information, and then apply the correct command.
Selecting information
There are several ways to select information that you want to edit or delete.
Selecting text Place the cursor before or after the text you want to select, and drag
Selecting a word • Tap twice on a word to select it.
Selecting a line • Tap three times anywhere in a line to select it.
the cursor over all the text you want to select.
• Place the cursor before or after the word, and drag it over the word
to select it.
• Place the cursor before or after the line, and drag it over the line to
select it
Zire™ 72 Handheld 69
CHAPTER 4 Entering Information
Copying and pasting information
Tip
There are even faster
ways to copy and paste
information:
• Use Graffiti 2 gestures
•Use the Graffiti 2
Command stroke and the
command letter for cut,
copy, or paste (/X, /C, /P)
• Select the text, write the
command stroke, and
then tap the icon for cut
or copy. Move to the
place where you want to
place the info, write the
command stroke again,
and tap the icon for paste.
Copying and pasting information on your handheld is similar to editing with word-processing
applications on your computer.
0
1 Select the information you want to copy.
2 Copy the information:
a. Open the menus
b. Select Edit, and then select Copy.
.
3 Tap where you want to paste the information.
4 Select Edit, and then select Paste.
Done
Zire™ 72 Handheld 70
CHAPTER 4 Entering Information
Deleting information
Delete all or part of an entry with the Cut command.
Tip
Delete information with
Graffiti 2 writing
the information, and then
draw a line from right to
left in the input area.
. Select
0
1 Select the information you want to delete.
2 Delete the information:
a. Open the menus
b. Select Edit, and then select Cut.
Done
.
Zire™ 72 Handheld 71
CHAPTER 4 Entering Information
S
Related topics
upport
If you’re having problems
entering information or with
anything else on your
handheld, go to
www.palmOne.com/
support/intl.
Click a link below to learn about these related topics:
Moving around
Sharing
Customizing
Common
Questions
• Opening applications
• Using menus
Beaming or sending information to another Palm OS handheld
• Selecting alternate ways to write some Graffiti 2 characters
• Using the entire screen to write Graffiti 2 characters
• Creating your own Graffiti 2 ShortCuts
Answers to frequently asked questions about entering information
Zire™ 72 Handheld 72
CHAPTER 5
I
Synchronizing Your Handheld
with Your Computer
n this chapter
Why synchronize
information?
What information is
synchronized?
How do I synchronize?
Customizing your
synchronization settings
Synchronizing with an
external file
Related topics
Have you ever had to meet friends at a
certain time, so everyone needed to
synchronize their watches?
Synchronizing simply means that
information that has been entered or
updated in one place is automatically
updated in the other. And just as your
watches can be synchronized, you can
synchronize information—such as
photos or contacts—on your handheld
with information on your computer.
If you use your handheld only on its
own and never synchronize it with your
computer, then you aren't taking full
advantage of your handheld. You can
do much more with your handheld if
TM
Benefits of synchronizing
• Quickly enter and update information
on your computer and your handheld
• Install applications and files
• Protect your information
• Send photos and videos from your
handheld to your computer
you synchronize it with your computer.
Zire™ 72 Handheld 73
CHAPTER 5 Synchronizing Your Handheld with Your Computer
Why synchronize information?
Tip
Add Microsoft Word or
Excel files to Documents
To G o on your computer
and then synchronize
your handheld. Your files
are transferred to
Documents To Go on
your handheld.
Quickly enter and update information on your computer and handheld. Synchronizing updates
information both on your handheld and in P
example, you can quickly enter a contact list on your computer and then send it to your handheld
instead of re-entering the information.
NOTE
Outlook on your computer (Windows only). If you do, information from Contacts, Calendar, Tasks,
and Memos is synchronized with Outlook. Other information, such as photos, videos, voice
memos, and notes, is synchronized with Palm Desktop software. You can insert the CD at any time
to choose synchronization with Outlook if you did not do so during the initial installation.
During CD installation, you can choose to synchronize your handheld with Microsoft
alm® Desktop software on your computer. For
Install applications and files. You can use palmOne™ Quick Install
applications on your handheld or to install additional software when you synchronize.
Zire™ 72 Handheld 74
to send files to certain
CHAPTER 5 Synchronizing Your Handheld with Your Computer
[ ! ]
Protect your information. When you synchronize information, you create a backup copy. If
something happens to your handheld or your computer, the information is not lost; one tap
restores it in both places.
[
! ]
IMPORTANT
backup copy of important information.
Be sure to synchronize at least once a day so that you always have an up-to-date
What information is synchronized?
Before You Begin
Complete the following:
• Initial handheld setup
• Install Palm Desktop
software from the CD
Tip
You can synchronize your
handheld with your
computer wirelessly
using the built-in
Bluetooth
on your handheld.
®
technology
If you use the default settings, information from all the following applications is transferred each
time you synchronize your handheld with your computer:
If you’ve installed applications from the CD such as the VersaMail™ application, these applications
may also be included in the defaults for synchronization.
NOTE
on Windows computers only. When you synchronize on a Mac computer, your photos are stored
in the Home:Pictures:palmOne Photos:<Palm User Name> folder (OS X) or Documents:palmOne
Photos: <Palm User Name> (OS 9) folder, and your videos are stored in Home:Movies:palmOne
Videos:<Palm User Name> folder (OS X) or Documents:palmOne Videos:<Palm User Name> (OS
9) folder. Information from Expense and the VersaMail application is synchronized on Windows
computers only.
! ]
[
computer. For more information, go to www.palmOne.com/support/intl
In addition, the default settings back up system information from your handheld to your computer
and install add-on applications
If you install other applications and want those applications included in synchronization, you can
choose which applications to synchronize
Information from Media (photos and videos) is synchronized in Palm Desktop software
IMPORTANT
You cannot view video clips that you capture on your handheld on a Mac
.
from your computer to your handheld.
.
Zire™ 72 Handheld 75
CHAPTER 5 Synchronizing Your Handheld with Your Computer
Everybody in your family can synchronize their handheld to the same copy of Palm Desktop
software. Just make sure that each handheld has its own username; Palm Desktop software reads
the username and recognizes the handheld during synchronization. Although several people can
share the same copy of Palm Desktop software, they should not share the same username.
How do I synchronize?
Key Term
»
HotSync®Te ch n ol o gy
that allows you to
synchronize the info on
your handheld with the
info on your computer.
Key Term
»
HotSync
Manager Software you
use to choose
synchronization settings
and that must be active
when you synchronize.
Tip
If the Select User dialog
box appears during
synchronization, select
the username whose
information you want to
synchronize, and click OK.
Or, create a new
username.
You can synchronize your handheld with your computer in the following ways:
• Wirelessly using Bluetooth® technology on your handheld
• Using the HotSync
• Using your handheld’s infrared
• Connecting to your company’s network, either wirelessly or using a cable (Windows only)
[
! ]
IMPORTANT
handheld’s IR port. If you followed the instructions to synchronize during initial setup
already covered this requirement.
To synchronize, HotSync Manager must be active. HotSync Manager was installed when you
installed Palm® Desktop software
HotSync Manager on your computer.
On a Windows computer, you know HotSync Manager is active when its icon appears in the
lower-right corner of your screen. If the icon is not there, turn it on by clicking Start, and then
selecting Programs. Navigate to the Palm Desktop software program group, and select HotSync
Manager.
®
cable attached to your handheld and your computer
(IR) port
The first time you synchronize, you must use the HotSync cable or your
; if you didn't install Palm Desktop software, you don't have
.
, you’ve
Zire™ 72 Handheld 76
CHAPTER 5 Synchronizing Your Handheld with Your Computer
Synchronizing with a cable
Tip
If you need help with
synchronizing, see I can’t
synchronize my handheld
with my computer.
Tip
View the HotSync log to
see what applications
were successfully
synchronized and
whether any problems
took place during
synchronization. Go to
the Home screen on your
handheld and select
HotSync, and then select
Log; or, click the HotSync
Manager icon on your
computer and then click
View Log. If any problems
occurred during
synchronization, a
message appears on your
computer screen asking if
you want to view the log.
0
1
Prepare your handheld:
a. Connect the HotSync cable to
the USB port on your
computer, and then insert the
other end into the mini-USB
connector on your handheld.
b. Make sure your handheld is
on.
2 Synchronize your handheld with
your computer:
a. Tap Star
b. When synchronization is
complete, a message appears
at the top of your handheld
screen, and you can
disconnect your handheld
from the cable. Be patient;
synchronization may take up
to a few minutes.
.
Done
Zire™ 72 Handheld 77
CHAPTER 5 Synchronizing Your Handheld with Your Computer
[ ! ]
Synchronizing using the IR port
When you synchronize using your handheld’s IR port, you don’t need your cable. This is especially
useful if you travel with an IR-enabled laptop.
WINDOWS ONLY
Before You Begin
Your computer must have
an enabled IR port and
driver or have an IR
device attached to it.
Check your computer's
documentation to see if it
supports IR
communication.
0
1 Prepare your computer for IR synchronization:
a. Click the HotSync Manager icon in the taskbar in the lower-right corner of
your screen.
b. Make sure that Infrared is selected.
Continued
Zire™ 72 Handheld 78
Loading...