Olympus RS31 User Manual

The speed of speech.

CONTENT

Your Vision, Our Future

Professional Dictation System

Olympus Dictation Management System

Stationary Dictation - RecMic

Mobile Dictation

03

04 – 05

06 – 07

08 – 11

12 – 15

Transcription

Specifications

16 – 17

18 – 19

02

YOUR VISION, OUR FUTURE

5 high-quality essentials.

Our system is based on five pillars and meets your every need with the highest level of quality. It has
been developed to advance your business effortlessly. For over 40 years, Olympus has been a trusted
partner to the medical, legal and other sectors, providing superb Professional Dictation Systems
that can be adapted to your individual needs and make your workflows more efficient.

1 Usability

Olympus voice recorders are designed with exceptional ergonomics in mind:
their shape, button placement and weight distribution have been carefully
engineered for hours of comfortable use. You have the choice of slide-switch
or push-button control, which can be combined with various features to
precisely meet your professional needs.

2 Security

Olympus offers by far the most reliable hardware and systems, featuring
data security and back-up functionality. Tried-and-tested Olympus software
provides total security for recorded files, and the voice-recording devices
also provide protection features to ensure that only you and authorised
persons have access to sensitive data.

4 Expandability

A busy professional lifestyle calls for a flexible dictation system. That’s why
Olympus offers advanced Device Configuration Manager software, which is
compatible with voice recognition software. What’s more, the range of
accessories available lets you improve your user experience and enjoy even
more voice recording possibilities.

5 Compatibility

Olympus Professional Dictation Systems support a wide range of IT systems,
including desktop PCs and notebooks, thin clients, client/server architecture,
audio codecs, Mac and Windows, to name just a few. Compatibility with
speech recognition software such as Dragon NaturallySpeaking easily turns
words into writing.

3 Reliability

To ensure you have a device that is always ready for every meeting or
dictation situation, Olympus voice recorders have been specially engineered
to feature a robust body design. The excellent overall durability of the slide
switch, buttons and cable makes these devices ideal for hours of use over
many years, which makes them a safe investment.

03

PROFESSIONAL DICTATION SYSTEM

PROFESSIONAL DICTATION SYSTEM

Stationary dictation

Your audio files can be integrated and protected within any existing workflow system. All author­ised persons are connected online and able to mark significant parts or organise the recordings in
folders. All microphones have been designed for prolonged and comfortable use.

Speed up your process.

Olympus understands professional business needs – regardless of size. That’s why we deliver individual
business solutions, such as mobile dictation for perfect flexibility and saving notes while on the go, or
stationary dictation for complex systems to boost your work efficiency. Particularly for big companies, an
Olympus Professional Dictation System is the perfect tool for bringing together the whole team.

Mobile dictation

Speak your notes – receive a written document. Our flexible system supports any existing workflow
and allows you to review, insert or overwrite segments. Highlight important facts, organise in folders –
anything is possible. Smart buttons and a big display optimise your workflow combined with the
ODMS software (for details see page 6).

Transcription

Transform your words into documents. Easy, fast and comfortable with a managing software
and a lot of ergonomic accessories – our footswitch and state-of-the-art headsets allow you
hands-free operation. No matter which system you use, our ODMS software with or without
speech-recognition software is the easy way to produce transcriptions.

Administration, virtual environments & thin client support

Install an easy and secure audio system that fits your individual needs. Rely on our data encryp­tion and decryption for real data safety and backup compatible with any system and security
architecture. We have your individual solution with our ODMS software (for details see page 7)
and tools for a centralised and easy-to-controll system. Supported by our growing Olympus audio
system range, you can achieve even greater effectiveness, and maybe even business growth.

04 05

OLYMPUS DICTATION MANAGEMENT SYSTEM OLYMPUS DICTATION MANAGEMENT SYSTEM

ODMS

Olympus Dictation

Author

[Dictation Module]

Management System

Typist/Secretary

[Transcription Module]

Professional dictation
management

With the latest software Olympus Dictation Management System (ODMS) you have a complete solution
to create your daily business documents quickly, easily and more efficiently. Olympus’ many years of
experience in audio and dictation resulted in ODMS. The user now can choose between three ways of
turning speech into text: classic, automatic and advanced transcription.

Let your voice work for you

Don’t worry about who can transcribe your dictations: professional workflow
solutions simplify the collaboration between authors, typists, typist pools
and speech-recognition engines

Easy installation and administration

No matter what size your organisation is, it will receive the right tools to im­plement a professional dictation workflow and set up a sophisticated central
administration.

Seamless interface to speech recognition

It is no longer necessary to have a person do your typing. ODMS provides
a seamless interface to Dragon NaturallySpeaking. This makes it possible
to use background and real-time speech recognition
a workflow solution. No matter whether you or your typist train the speech
recognition

Scalability due to the modular software architecture

The modular architecture of ODMS allows you to create an Olympus
dictation network and extend it step-by-step and year-by-year. You just have
to decide how many authors (dictation module) and typists/secretaries
(transcription module) will join the dictation network.

1

software – both of you will have more time to do other things.

1

.

1

1

in combination with

Virtualisation and private cloud computing

The support of virtual environments with Citrix and Windows terminal servers
allows you to keep the costs for the IT infrastructure as low as possible.
For further information about the virtualisation of ODMS please contact your
authorised dealer.

Designed for excellent usability

New and improved interface design for excellent usability. The user interface
is an important component of professional dictation hardware and can boost
your productivity and efficiency.

Automated dictation distribution

Mobile and desktop dictation only play out their strengths if the dictations
get to the right destination, quickly and easily. For every user scenario
automatic transfer rules can be defined. Depending on the defined rules
(work type, author ID etc.) the dictations are transferred (via email, FTP,
LAN etc.) to its destination.

Data security is priority number one

Because your data is your asset, ODMS protects your data with several
security features. Instant 256-bit file encryption with DSS Pro secures your
dictations and allows only authorised persons to listen to them. Customis­able backup rules avoid any accidental data loss.

Classic transcription

•Dictate and send

•Transcription done by typist

Automatic transcription

•Dictate

•Transcription done by speech recognition

•Document check

•Training of SR done by author

1

(SR)

Advanced transcription

•Dictate and send

•Secretary utilises speech recognition

transcription

•Secretary proofs transcribed document and
trains user profile of SR

1

(SR) for

1

(SR)

AUTHOR TYPIST

AUTHOR

dictation training

AUTHOR SECRETARY

dictation

dictation & training

Quality

Management

(QM)

transcription

SPEECH RECOGNITION

transcription

SPEECH RECOGNITION

transcription

1

1

06 07

1 Speech-recognition software like Dragon NaturallySpeaking needs to be purchased separately

Immediate transcription of
your thoughts.

Specially engineered to bring digital dictation, speech recognition and professional workflows together
in any IT environment, at your desk.

STATIONARY DICTATION DR SERIES

STATIONARY DICTATION DR SERIES

RecMic

Enhanced productivity

Cutting-edge microphone and voice-processing technology ensure best
results in speech recognition and transcription, reducing manual corrections
to a minimum. The DR series has been developed based on an ergonomic
design study: body shape, weight and button layout optimised for long
operating times. The large trackball makes navigation easier, especially on
big screens, and the symmetrical design allows optimal handling for left
and right-handed users.

Ergonomic input key layout

Olympus RecMic microphones come in two ergonomic input configurations,
both designed for maximum ease of use and efficiency: choose between a
central push button or a newly developed slide switch. The trackball enables
easy, one-handed PC navigation.

Superior audio quality

The next generation of microphones, optimised for human and software­automated transcription. Noise cancelling, voice-optimised audio processing
for best speech recognition results and a powerful integrated speaker with
sensitive volume control for clear playback.

08

Reliable quality

Olympus products are designed for heavy-duty use and treatment. The slide
switch on rubber rollers allows precise, virtually noise-free operation, while
also minimising wear and improving reliability. Every detail, such as trackballs
and USB cables, go through an extensive quality check. Outstanding quality
management pays off: with unbeatable low repair and service rates Olympus
sets standards in the audio industry.

Speech recognition

Olympus has worked in close cooperation with leading speech-recognition
software manufacturers to optimise the microphone design. As a result, the
new Olympus DR series supports automatic speech recognition that is more
accurate than ever, meaning that you don’t lose any more time making
corrections.

Easy integration & software solutions

The Device Configuration Manager Software and Software Development Kit
are available for easy customisation in order to embed the DR series into your
IT infrastructure. All buttons and LEDs are programmable to optimise your
individual workflow and operation. Also works with Olympus professional
dictation software to immediately establish a dictation workflow.

STATIONARY DICTATION DR-2300 DR-2200 DR-2100 DR-1200

Highlights
of the new
RecMic.

Directional microphone
to reduce undesired back­ground noises

Digital volume control

Multifunctional four position
slide switch (configurable)

Due to its symmetrical
and ergonomic design the
handling of DR series is
exceptionally comfortable –
not even hours of use will
cause fatigue (a left and
right hander)

DR-2300/ DR-2200

Enhanced visual aid with
multicolour and dual LED
system

“Click Lock” for easy one
hand drag&drop operation

Laser trackball for perfect
navigation with built-in
mouse functions

The four programmable
buttons on the front, and
the one on the back,
can be freely assigned to
functions for a customised
workflow

Multifunctional four­position slide switch
(configurable)

The Barcodescanner SC1
for DR-2300 enables direct
insertion of general
barcodes to your work

DR-210 0 DR -12 00

Large multifunctional push
buttons

Laser trackball for perfect
navigation with built-in
mouse functions

High-tech
heart.

Good to know
for administrators:

ODMS for administrators

•Central administration (user groups,
licenses, hardware and software settings)

•Virtualisation (Citrix / WTS)

•Easy MSI package creation

NEW RecMic Administration Center

- Central administration for RecMic’s

(users, settings, firmware)

2

enables:

A cable ten-times as
strong as a normal USB
cable; the cable bush
embedded inside the
device enhances tension
strength to the highest
extent

By using both a wind­screen to minimise breath
noise and shock absorbers
to reduce friction noise,
this microphone achieves
highly accurate voice
recognition with high SNR

Top net

Windscreen

Microphone
(10mm diameter)

Powerful integrated
speaker for clear, high­quality playback

Mesh grille

Microphone case

Microphone frame

Shock absorber with
minimized contact to
housings

The polyethylene film of
the highly accurate laser
trackball is abrasion­resistant thanks to its high
molecular weight; the
enhanced lubricity ensures
smooth and soundless
operation

Optimized microphone
mesh to minimize plopp
sounds

DCM - Device
Configuration Manager

Tool for convenient button
configuration to control
any kind of application
like speech recognition
software.
Compatbile with the
RecMic Administration
Panel.

Highly durable rubber
roller mechanism for
slide switches, enabling
smooth one-thumb
operation. While achieving
comfortable operation with
a click feeling, reduced
operational noise.

2 Separate CD-ROM (not included in ODMS for clients) 3 Image may differ from actual user interface

10

Create your document
on the go, using your speech.

No need for a keyboard, or a typist. Just use your voice – whenever and wherever.

MOBILE DICTATION DS SERIES

™

“WLAN enabled”*

“MIF”

Full flexibility

With their vast array of functions and accessories, audio codecs, up to 20
work types, long-lasting batteries and much more, the new DS devices can
be customised to suit any purpose in any IT environment. Every feature can
be configured easily using a separate software application.

Ergonomic design

Set-up, recording and editing are now easier than ever with the new DS
devices. The DS-7000’s slide switch makes dictation even more comfortable,
dictation tags help simplify speech processing and the large colour LCD can
be read in the blink of an eye.

Reinvented microphones

The outstanding 10-mm microphone and the DSS Pro audio codec are
excellent for speech recognition and transcription performance. This has
been certified by Nuance with 6 Dragons for maximum accuracy.

Easy editing

Creating texts by merely speaking is more than just recording. The voice
navigation allows quick file editing (insert, overwrite, append) and using
meta information to facilitate collaboration and automatic processing.

12

One-thumb operation

Decades of voice recording have proven that the slide switch makes
recording comfortable and fast. The ergonomic slide switch is an excellent,
classic user interface that allows single-handed and blind operation.
This and features like the big 2” colour TFT-display are in line with Olympus’
philosophy to provide an unrivalled usability.

Individual configuration

Olympus professional dictation devices turn you, your colleagues and your
IT team into a profitable unit. To achieve this ambitious target we have
designed both our hardware and software to meet your individual needs.
Due to its ergonomic and intuitive design, mobile recorders like the DS-7000
and the DS-3500 are authors’ first choice tools in a professional environment.

Secured data

Olympus digital voice recorders support 256-bit or 128-bit real-time file
encryption (AES – Advanced Encryption Standard). This means that dictations
are protected against any unauthorised access. Only authors and typists
who know the particular password can open an encrypted dictation. Addi­tionally, the device can be locked with a personal four-digit PIN. Without
the PIN nobody can start the device or access the data.

*Toshiba FlashAirTM card needed for wireless data transfer

™

MOBILE DICTATION DS-7000 DS-3500

DS-3500 DS-7000DS-7000

The mobile
DS series
at a glance.

Speech-optimised
microphone for dictations
with superior quality

Large 2”, full-colour display
(65,000) with LED backlight

3 indivually customisable
pre-settings ensure a
smooth transition

Up to 10 author IDs and
20 work types, as well as a
distinct file structure

3 programmable buttons
for individual user needs

One-thumb menu
navigation

External SD-card slot

Earphone jack

External stereo-micro­phone jack, perfect for
recording conferences
and interviews

Internal memory

Tough full-metal body

NEW button
to start new dictation

Easy operation
control via push buttons

Precise four-position slide
switch for full control in
your palm

Support
on the go.

Good to know
for administrators:

•Extremely tough housing and
reliable slide switch - Data Loss
Prevention Mode (optional)

ODMS for administrators

•Lockable device settings

•Device sharing via multi-author mode

4

ena bles:

Standard USB port for
fast dictation transfer and
battery charging

Docking station for charg­ing and data transfer, can
be connected with a
footswitch for handsfree
operation (recording/
playback)

Up to six boundary
microphones ME-33 can
be linked a nd cascaded to
enable stereo recordings
(use in combination with
DS-3500 recommended)

Speech-optimised
microphone for dictations.
The outstanding 10­mm microphone and
the DSS Pro audio
codec are excellent for
speech recognition and
transcription performance.

Your data in safe hands.
Your data is protected with
up to 256-bit AES encryp­tion in real-time and a 4
digit device PIN.

Leather carry case
for optimal protection on
the move

LI-41C battery charger

LI-42B Lithium-Ion
rechargable batter y
(740mAh)

4 Separate CD-ROM (not included in ODMS for clients)

14

TRANSCRIPTION CREATING A DOCUMENT TRANSCRIPTION CREATING A DOCUMENT

Advanced and fast transcription
technology.

Olympus’ transcription tools are a key success factor for your professional dictation system – they have
been designed for ease-of-use to meet heavy-duty requirements.

Earphones E-102

This high-quality stereo headset allows convenient PC-based transcriptions
and a maximum of speech comprehensibility in noisy surroundings. It has an
extra-long wire to connect it to the sound card of your PC and is available in
two different shapes for ma ximum individual comfor t. And what´s more the
E-102 is very easy to put on and take of f while maintaining the hairdo.

Footswitch RS-28

The ideal tool for all typists: it allows hands-free dictation and control of
Olympus transcription software. Simply use the three-pedal footswitch to
record, rewind, fast-forward and much more. Equipped with an USB
connector.

Footswitch RS-31

The four-pedal (3+1) footswitch allows hands-free control of the Olympus
transcription software. By using the pedals, a dictation can be recorded,
stopped, fast-forwarded or rewound. The RS-31 also comes with lockable
and customisable buttons and USB connector.

Hand Controller RS-32

The Olympus hand controller is made for more than “just” transcription.
The control unit can be detached from the wrist rest in case you want to be
mobile. Either for comfortable transcription on location or to control a voice
recorder from the distance.

Transcription Kit AS-7000

The per fect solution for all typists: it not only transforms recordings into
documents but can also transcribe more than one recording at the same
time and produce multiple-format playbacks. The AS-7000 includes the
ODMS transcription module, the stereo headset E-62 and the Footswitch
RS-31 and allows automatic dictation routing via email and FTP as well as
supporting virtual enviroments.

Further accessories are available from www.olympus-europa.com

16 17

SPECIFICATIONS MOBILE DICTATION SPECIFICATIONS STATIONARY DICTATION

• Included — Not included Recommended Possible 5 U seful for backgrou nd speec h recogni tion 6 Useful f or real-tim e speech recogn ition 7 Tested with D ragon Naturall ySpeak ing

®

10.0 SP1 - 12

8 Dragon NaturallySpeaking® (Profess ional/Legal ) must be inst alled 9 ODMS for admi nistrator s CD-ROM ne cessary 10 Require s Citrix / TS virtu al driver s. For this environm ent, the syste m must be installe d in workgrou p mode.

Admin CD ne eded. Not include d 11 SDK not include d 12 via RecMic A dministr ation Pane l

DS SERIES RecMic SERIES

MAIN FEATURES DS-7000 DS-3500

Slide switch for blind operation • —
Button operation • •
2” TFT colour display • •
Dictation editing (insert, overwrite, append) • •
DNS score for maximum accuracy 6 Dragons 6 Dragons
Docking station • optional
Exte rnal SD-card sl ot • •
Internal memory • •
Li-Ion b attery re charg eable via USB • •
DSS Pro file encryption (256 bit) • •
Device-lock function PIN (4 digits) PIN (4 digits)
Programmable buttons • •
Configurable using software • •
Upright stand recording with voice activation • •
Dedicated recording voice commands • •
Quick start-up time • •

APPLICATION AREAS

Mobile dictation without PC
Desktop dictation/operate like USB microphone

5

6

WORKFLOW SETTING

Multi-user application (# author ID’s) 10 10
Work types 20 20
Option items • •
Priority levels Yes /n o Yes /n o
Folders 7 7

TECHNICAL DATA

USB Connection Yes Yes
WLAN Connectivity
file tran sfer to PC
file transfer to Smartphone (Olympus Dictation App)

(FlashAirTM card necessary) (FlashAirTM card necessary)

(FlashAirTM card necessary) (FlashAirTM card necessary)
Metadata Import Function (MIF) • •
Data Los s Preventi on (read- only mas s storage) optional optional
Capsuled microphone 10 mm 10 mm
Exchangeable Li-Ion battery 21 hours b atter y life (SP) 21 hours battery l ife (SP)
Exterior dimensions 114.5 x 49.8 x 17.5 mm 114.5 x 49.8 x 17.5 mm
Headphone jack stereo, 3.5mm, 2k stereo, 3.5 mm, 2k
Microphone jack stereo, 3.5 mm, 5k stereo, 3.5 mm, 5k
Weight 107g 107g
Can be inte grated v ia SDK

11

Yes Yes

MAIN FEATURES DR-23 00 / DR-220 0 DR-210 0 DR -120 0

Barcode support (Barcodescanner SC1)

special supply just for DR-2300 — —

Click Lock - One handed drag&drop • • •

Mouse control via trackball

• — •

Slide-switch operation • • —

Button operation • • •

Dedicated keys for fast dictation (e.g. NEW, Insert/overwrite) • • •

Built in low-noise directional microphone (10-mm Ø) • • •

DNS score for maximum accuracy 6 Dragons 6 Dragons 6 Dragons

Function keys 4 4 4

Trigger button on the back • • •

Volume control • • •

Integrated loudspeaker (28-mm Ø) • • •

Ergonomic and robust housing • • •

Right and left-handed support • • •

Multicolour LED • • •

Programmable buttons • • •

RECOMMENDED APPLICATION AREAS

Classic digital dictation
Background speech recognition

Real-time speech recognition

TECHNICAL DATA

Thin-client support • • •

Fixed and extreme durable USB cable 2.5 m 2.5 m 2.5 m

Strong ES D resist ance • • •

Low-power USB interfac e Audio/ HID class Audio /HID class Audio/HID class

Exterior dimensions 154 x 44.6 x 31.6mm 154 x 44.6 x 31.6mm 154 x 44.6 x 31.6mm

Weight 201 g 183 g 201g

Can be integrated via SDK • • •

MAIN FEATURES SOFTWARE ODMS - dictation module ODMS - transcription module

Customisable dictation overview • •
Filter function to find your dictation easily • •

Workflow support together with Dragon NaturallySpeaking

7

• •

Recorder • —
Rules for automatic dictation routing • •
Send dictation by email or FTP manually • •
Automatically receive document via email/ FTP • •
Individual folder names • •
DSS Pro file decryption and encryption • •
Playback of several audio codecs • •
Device configuration • •

DEVICE CONFIGURATION MANAGER (DCM)

Star t Up Wizard •

Button configuration •

Controlling Dragon NaturallySpeaking •

Individual button configuration for each application •

Template import / export for button configurations •

RECMIC ADMINISTRATION CENTER

Centra l device configuration

Centra l Firmwa re update ro ll-out

User ma nageme nt

12

•

12

•

12

•

Supported devices RecMic Series

Instruction comment playback • •
Real-time/background speech recognition • / • —/ •

Acoustic and vocabulary adaption

7

Support of Citrix and Windows terminal server
Thin client support diverse models (e.g. IGEL, Dell Wyse, HP etc.) diverse models (e.g. IGEL, Dell Wyse, HP etc.)
Central administration

INSTALLATION MODES

Stand-alone mode/work-group mode

WORK MODES

Classic, automatic

18 19

8

, advanced8 transcription

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• •

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The latest specifications and further accessories are available from www.olympus-europa.com

Specifi cations and desi gn are subje ct to change withou t notice.

Printed i n Belgium - EN/E04 67792 - online u pdate 146PB -

Olympus EurO pa sE & Co. KG

WWW.OLYMPUS-EUROPA.COM

Not all products are sold in all regions. Specifications and appearances are sub ject to change
without any notice or obligation on the part of the manufacturer. The colours of products printed
herein may differ from those of the actual products. The data herein is accurate as of October 2013.
The latest specifications and further accessories are available from www.olympus-europa.com

SD, SDHC and microSD logos are trademarks of SD-3C, LLC. USB 2.0 is a trademark of USB-IF,
Inc. Microsoft, Windows and Windows Media are registered trademarks of Microsoft Corporation.
Macintosh is a trademark of Apple Inc. Nuance and Dragon NaturallySpeaking are trademarks of
Nuance Communications, Inc. Citrix Ready is a trademark of Citrix Systems, Inc. FlashAir is a
trademark of Toshiba Corporation. All other trademarks, product, brand and company names
mentioned herein are the property of their respective owners. All rights reserved.