Olympus RS31 User Manual
The speed of speech.
CONTENT
Your Vision, Our Future
Professional Dictation System
Olympus Dictation Management System
Stationary Dictation - RecMic
Mobile Dictation
03
04 – 05
06 – 07
08 – 11
12 – 15
Transcription
Specifications
16 – 17
18 – 19
02
YOUR VISION, OUR FUTURE
5 high-quality essentials.
Our system is based on five pillars and meets your every need with the highest level of quality. It has
been developed to advance your business effortlessly. For over 40 years, Olympus has been a trusted
partner to the medical, legal and other sectors, providing superb Professional Dictation Systems
that can be adapted to your individual needs and make your workflows more efficient.
1 Usability
Olympus voice recorders are designed with exceptional ergonomics in mind:
their shape, button placement and weight distribution have been carefully
engineered for hours of comfortable use. You have the choice of slide-switch
or push-button control, which can be combined with various features to
precisely meet your professional needs.
2 Security
Olympus offers by far the most reliable hardware and systems, featuring
data security and back-up functionality. Tried-and-tested Olympus software
provides total security for recorded files, and the voice-recording devices
also provide protection features to ensure that only you and authorised
persons have access to sensitive data.
4 Expandability
A busy professional lifestyle calls for a flexible dictation system. That’s why
Olympus offers advanced Device Configuration Manager software, which is
compatible with voice recognition software. What’s more, the range of
accessories available lets you improve your user experience and enjoy even
more voice recording possibilities.
5 Compatibility
Olympus Professional Dictation Systems support a wide range of IT systems,
including desktop PCs and notebooks, thin clients, client/server architecture,
audio codecs, Mac and Windows, to name just a few. Compatibility with
speech recognition software such as Dragon NaturallySpeaking easily turns
words into writing.
3 Reliability
To ensure you have a device that is always ready for every meeting or
dictation situation, Olympus voice recorders have been specially engineered
to feature a robust body design. The excellent overall durability of the slide
switch, buttons and cable makes these devices ideal for hours of use over
many years, which makes them a safe investment.
03
PROFESSIONAL DICTATION SYSTEM
PROFESSIONAL DICTATION SYSTEM
Stationary dictation
Your audio files can be integrated and protected within any existing workflow system. All authorised persons are connected online and able to mark significant parts or organise the recordings in
folders. All microphones have been designed for prolonged and comfortable use.
Speed up your process.
Olympus understands professional business needs – regardless of size. That’s why we deliver individual
business solutions, such as mobile dictation for perfect flexibility and saving notes while on the go, or
stationary dictation for complex systems to boost your work efficiency. Particularly for big companies, an
Olympus Professional Dictation System is the perfect tool for bringing together the whole team.
Mobile dictation
Speak your notes – receive a written document. Our flexible system supports any existing workflow
and allows you to review, insert or overwrite segments. Highlight important facts, organise in folders –
anything is possible. Smart buttons and a big display optimise your workflow combined with the
ODMS software (for details see page 6).
Transcription
Transform your words into documents. Easy, fast and comfortable with a managing software
and a lot of ergonomic accessories – our footswitch and state-of-the-art headsets allow you
hands-free operation. No matter which system you use, our ODMS software with or without
speech-recognition software is the easy way to produce transcriptions.
Administration, virtual environments & thin client support
Install an easy and secure audio system that fits your individual needs. Rely on our data encryption and decryption for real data safety and backup compatible with any system and security
architecture. We have your individual solution with our ODMS software (for details see page 7)
and tools for a centralised and easy-to-controll system. Supported by our growing Olympus audio
system range, you can achieve even greater effectiveness, and maybe even business growth.
04 05
OLYMPUS DICTATION MANAGEMENT SYSTEM OLYMPUS DICTATION MANAGEMENT SYSTEM
ODMS
Olympus Dictation
Author
[Dictation Module]
Management System
Typist/Secretary
[Transcription Module]
Professional dictation
management
With the latest software Olympus Dictation Management System (ODMS) you have a complete solution
to create your daily business documents quickly, easily and more efficiently. Olympus’ many years of
experience in audio and dictation resulted in ODMS. The user now can choose between three ways of
turning speech into text: classic, automatic and advanced transcription.
Let your voice work for you
Don’t worry about who can transcribe your dictations: professional workflow
solutions simplify the collaboration between authors, typists, typist pools
and speech-recognition engines
Easy installation and administration
No matter what size your organisation is, it will receive the right tools to implement a professional dictation workflow and set up a sophisticated central
administration.
Seamless interface to speech recognition
It is no longer necessary to have a person do your typing. ODMS provides
a seamless interface to Dragon NaturallySpeaking. This makes it possible
to use background and real-time speech recognition
a workflow solution. No matter whether you or your typist train the speech
recognition
Scalability due to the modular software architecture
The modular architecture of ODMS allows you to create an Olympus
dictation network and extend it step-by-step and year-by-year. You just have
to decide how many authors (dictation module) and typists/secretaries
(transcription module) will join the dictation network.
1
software – both of you will have more time to do other things.
1
.
1
1
in combination with
Virtualisation and private cloud computing
The support of virtual environments with Citrix and Windows terminal servers
allows you to keep the costs for the IT infrastructure as low as possible.
For further information about the virtualisation of ODMS please contact your
authorised dealer.
Designed for excellent usability
New and improved interface design for excellent usability. The user interface
is an important component of professional dictation hardware and can boost
your productivity and efficiency.
Automated dictation distribution
Mobile and desktop dictation only play out their strengths if the dictations
get to the right destination, quickly and easily. For every user scenario
automatic transfer rules can be defined. Depending on the defined rules
(work type, author ID etc.) the dictations are transferred (via email, FTP,
LAN etc.) to its destination.
Data security is priority number one
Because your data is your asset, ODMS protects your data with several
security features. Instant 256-bit file encryption with DSS Pro secures your
dictations and allows only authorised persons to listen to them. Customisable backup rules avoid any accidental data loss.
Classic transcription
•Dictate and send
•Transcription done by typist
Automatic transcription
•Dictate
•Transcription done by speech recognition
•Document check
•Training of SR done by author
1
(SR)
Advanced transcription
•Dictate and send
•Secretary utilises speech recognition
transcription
•Secretary proofs transcribed document and
trains user profile of SR
1
(SR) for
1
(SR)
AUTHOR TYPIST
AUTHOR
dictation training
AUTHOR SECRETARY
dictation
dictation & training
Quality
Management
(QM)
transcription
SPEECH RECOGNITION
transcription
SPEECH RECOGNITION
transcription
1
1
06 07
1 Speech-recognition software like Dragon NaturallySpeaking needs to be purchased separately
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