Olivetti PRINTING SYSTEM DRIVER QUICK GUIDE
Printing System Driver
User Guide
PUBLICATION ISSUED BY:
Olivetti S.p.A.
Gruppo Telecom Italia
Via Jervis, 77 - 10015 Ivrea (ITALY)
www.olivetti.com
Copyright © 2009, Olivetti
All rights reserved
The mark affixed to the product certifies that the
product satisfies the basic quality requirements.
The manufacturer reserves the right to carry out modifications to the product described in this manual at any time
and without any notice.
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The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection
Agency in response to environmental issues and for the purpose of advancing the development and utilization of
more energy efficient office equipment.
Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as
the characteristics of the product:
• incorrect electrical power supply;
• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the
User’s Manual supplied with the product;
• replacement of original components or accessories with others of a type not approved by the manufacturer, or
performed by unauthorised personnel.
All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording or by any information storage and retrieval
system, without permission in writing from the Publisher.
Legal Notes
Unauthorized reproduction of all or part of this guide is prohibited.
The information in this guide is subject to change for improvement without notice.
We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.
Regarding Trademarks
Microsoft Windows is a registered trademark of Microsoft Corporation in the U.S. and/or other countries. KPDL is a
trademark of Kyocera Corporation. PCL is a trademark of Hewlett-Packard Company. TrueType is a registered trademark
of Apple Computer, Inc.
All other brand and product names herein are registered trademarks or trademarks of their respective companies
Examples of the operations given in this guide support the Windows XP printing environment. Essentially the same
operations are used for Microsoft Windows Vista, Windows Server 2008 and Windows 2000 environments.
User Interface screen captures shown in this guide may differ depending on your printing device.
Table of Contents
Chapter 1 Installation
Preparing to Install the Driver ........................................................................................................ 1-1
Installing Utilities ........................................................................................................................... 1-2
Upgrading Driver Components ...................................................................................................... 1-2
Express Installation ....................................................................................................................... 1-2
Installing on Windows Vista and Windows XP ......................................................................... 1-2
Custom Installation ....................................................................................................................... 1-4
Installing on Windows Vista and Windows XP with a USB Connection ................................... 1-4
Installing on Windows Vista and Windows XP with a Network Connection ............................. 1-5
Optional Printer Components ........................................................................................................ 1-6
Installing Optional Printer Components ................................................................................... 1-7
The Add Printer Wizard ................................................................................................................. 1-7
Installing on Windows Vista ..................................................................................................... 1-7
Installing on Windows XP and Windows 2000 ......................................................................... 1-8
Printer Driver Settings Access ....................................................................................................... 1-8
Changing the Default Driver Settings ...................................................................................... 1-8
Chapter 2 Device Settings
Accessing the Device Settings Tab ............................................................................................... 2-1
Device Options .............................................................................................................................. 2-2
Setting Device Options ............................................................................................................ 2-2
Setting Up Virtual Mail Boxes .................................................................................................. 2-2
Auto Configure .............................................................................................................................. 2-3
Enabling Auto Configuration .................................................................................................... 2-3
Memory ......................................................................................................................................... 2-4
Setting the Memory ................................................................................................................. 2-4
RAM Disk ...................................................................................................................................... 2-4
Setting RAM Disk .................................................................................................................... 2-4
Administrator Settings ................................................................................................................... 2-5
Job Accounting ........................................................................................................................ 2-5
Operation Panel Message ....................................................................................................... 2-6
Show Quick Print Tab .............................................................................................................. 2-6
Lock Security Settings ............................................................................................................. 2-7
Administrator Password .......................................................................................................... 2-7
SNMP ...................................................................................................................................... 2-7
User Settings ................................................................................................................................ 2-9
Identification ............................................................................................................................ 2-9
Units ........................................................................................................................................ 2-9
Language Preference ............................................................................................................ 2-10
PDL (Page Description Language) ............................................................................................. 2-10
PDL Options .......................................................................................................................... 2-10
PDF ....................................................................................................................................... 2-12
Compatibility Settings ................................................................................................................. 2-14
Media Source Enumeration ................................................................................................... 2-14
Ignore Application Collation ................................................................................................... 2-14
Printing System Driver
i
Combine Source and Media Type Lists ................................................................................. 2-15
Chapter 3 Quick Print
Quick Print Options ....................................................................................................................... 3-1
Specifying Print Options .......................................................................................................... 3-1
Collation .................................................................................................................................. 3-2
Duplex Printing ........................................................................................................................ 3-2
Multiple Pages per Sheet ........................................................................................................ 3-2
Profile Options .............................................................................................................................. 3-3
Selecting Profiles ..................................................................................................................... 3-3
Saving a Profile ....................................................................................................................... 3-3
Editing a Profile ....................................................................................................................... 3-4
Deleting a Profile ..................................................................................................................... 3-4
Importing a Profile ................................................................................................................... 3-4
Exporting a Profile ................................................................................................................... 3-4
Chapter 4 Basic
Basic Paper Settings ..................................................................................................................... 4-1
Source and Media Types .............................................................................................................. 4-2
Print Size and Page Size ............................................................................................................... 4-2
Creating a Custom Page Size ................................................................................................. 4-3
Printing with Custom Size Pages ............................................................................................. 4-3
Duplex Printing .............................................................................................................................. 4-3
Printing in Duplex Mode .......................................................................................................... 4-4
Collation ........................................................................................................................................ 4-4
Printing Collated Documents ................................................................................................... 4-5
EcoPrint ........................................................................................................................................ 4-5
About ............................................................................................................................................. 4-5
Displaying Version Information ................................................................................................ 4-5
Displaying Plug-in Information ................................................................................................. 4-5
Chapter 5 Layout
Booklet .......................................................................................................................................... 5-1
Printing a Booklet .................................................................................................................... 5-1
Multiple Pages per Sheet .............................................................................................................. 5-2
Printing Multiple Pages per Sheet ........................................................................................... 5-2
Poster ............................................................................................................................................ 5-2
Printing a Poster ...................................................................................................................... 5-3
Scaling .......................................................................................................................................... 5-3
Setting Scaling on the Page .................................................................................................... 5-4
Gutter ............................................................................................................................................ 5-4
Creating a Gutter ..................................................................................................................... 5-4
Chapter 6 Finishing
Staple ............................................................................................................................................ 6-1
Stapling a Print Job ................................................................................................................. 6-2
Separation ..................................................................................................................................... 6-2
Rotate Copies .......................................................................................................................... 6-2
Offset Jobs .............................................................................................................................. 6-3
Chapter 7 Imaging
Print Quality and Custom Quality .................................................................................................. 7-1
Selecting Print Quality ............................................................................................................. 7-1
Selecting EcoPrint ................................................................................................................... 7-2
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User Guide
Fonts ............................................................................................................................................. 7-2
Font Settings ........................................................................................................................... 7-2
Selecting Font Settings ............................................................................................................ 7-3
Font Substitution ..................................................................................................................... 7-3
Disable Device Fonts ............................................................................................................... 7-3
Graphics ........................................................................................................................................ 7-4
Pattern Scaling ........................................................................................................................ 7-4
Inversion Settings .................................................................................................................... 7-5
Optimization Settings .............................................................................................................. 7-5
Halftone Screen ....................................................................................................................... 7-5
Adjusting Grayscale ...................................................................................................................... 7-6
Text and Graphics Effects ............................................................................................................. 7-7
Chapter 8 Publishing
Cover Mode .................................................................................................................................. 8-1
Printing Covers ........................................................................................................................ 8-1
Cover Mode Options ................................................................................................................ 8-2
Choosing Cover Media ............................................................................................................ 8-5
Page Insert .................................................................................................................................... 8-5
Printing Page Inserts ............................................................................................................... 8-5
Page Insertion Options ............................................................................................................ 8-6
Transparency Interleaving ............................................................................................................ 8-6
Interleaving Transparencies .................................................................................................... 8-7
Chapter 9 Job
Job Storage (e-MPS) .................................................................................................................... 9-1
Temporary ..................................................................................................................................... 9-2
Permanent .................................................................................................................................... 9-3
Virtual Mail Box ............................................................................................................................. 9-3
Quick Copy ................................................................................................................................... 9-4
Proof and Hold .............................................................................................................................. 9-5
Private Print .................................................................................................................................. 9-6
Job Storage ................................................................................................................................... 9-7
Job Name ...................................................................................................................................... 9-9
Job Storage (e-MPS) options .................................................................................................. 9-2
Storing a Temporary Print Job ................................................................................................. 9-2
Storing a Permanent Print Job ................................................................................................. 9-3
Storing a Job in a Virtual Mail Box ........................................................................................... 9-3
Printing Jobs from a Virtual Mail Box ....................................................................................... 9-4
Printing a Quick Copy Job ....................................................................................................... 9-4
Reprinting a Quick Copy Job ................................................................................................... 9-5
Printing a Proof and Hold Job .................................................................................................. 9-6
Printing the Remaining Proof and Hold Copies ....................................................................... 9-6
Storing a Private Print Job ....................................................................................................... 9-7
Printing a Private Print Job ...................................................................................................... 9-7
Storing a Job Storage Job ....................................................................................................... 9-8
Printing a Job Storage Job ...................................................................................................... 9-8
Don’t Use Application Name .................................................................................................... 9-9
Overwrite Job Name ................................................................................................................ 9-9
Selecting a Job Name ............................................................................................................. 9-9
Chapter 10 Advanced
Prologue/Epilogue ....................................................................................................................... 10-1
Selecting a Prologue/Epilogue File ........................................................................................ 10-1
Editing a Prologue/Epilogue File ........................................................................................... 10-2
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Deleting a Prologue/Epilogue File ......................................................................................... 10-2
Assigning a Prologue/Epilogue File ....................................................................................... 10-2
Unassigning a Prologue/Epilogue File ................................................................................... 10-2
Specifying the Insertion Point ................................................................................................ 10-2
Watermark .................................................................................................................................. 10-3
Adding or Editing a Watermark .............................................................................................. 10-3
Page Selection for Watermark ............................................................................................... 10-5
Security Watermark .................................................................................................................... 10-5
Adding or Editing a Security Watermark ................................................................................ 10-6
Adjusting Security Watermark Calibration ............................................................................. 10-7
Page Selection for Security Watermark ................................................................................. 10-7
Locking the Security Watermark Settings .............................................................................. 10-8
Configuring Status Monitor .......................................................................................................... 10-8
Setting Status Monitor Preferences ....................................................................................... 10-9
EMF Spooling ........................................................................................................................... 10-10
Enabling Client Profile ............................................................................................................... 10-11
Chapter 11 Profiles
Selecting Profiles ........................................................................................................................ 11-1
Saving a Profile ........................................................................................................................... 11-2
Editing a Profile ........................................................................................................................... 11-2
Deleting a Profile ......................................................................................................................... 11-2
Importing a Profile ....................................................................................................................... 11-3
Exporting a Profile ....................................................................................................................... 11-3
Glossary ................................................................................................................................................................... v
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User Guide
1 Installation
A printer driver is an application that manages communication between a printer
and your computer. Once installed, the printer driver settings must be
configured in the printer Properties and Printing Preferences.
These options are available during the Installation process:
Express Installation on page 1-2
Custom Installation on page 1-4
Installing Optional Printer Components on page 1-7
The Add Printer Wizard on page 1-7
Changing the Default Driver Settings on page 1-8
Note: In Windows Vista, Windows XP, and Windows 2000, you must be
logged in with administrator rights to install the printer driver. If you connect a
USB (Universal Serial Bus) cable before printer driver installation, it is strongly
recommended that you cancel the Found New Hardware Wizard and install the
software through the Product Library CD menu. Browsing the CD and
installing each driver separately is not recommended.
Preparing to Install the Driver
This section describes the initial steps to take before you install the printer
driver, and based on your operating system, the next procedure you can follow.
Turn on the computer and the printer. If you have a USB connection, the
1
Windows Found New Hardware Wizard dialog box appears. Click Cancel.
Insert the Product Library CD into the CD drive.
2
After the installation wizard begins, the Main Menu appears.
Note: If the Product Library fails to start after inserting the Product Library
CD into the CD drive, use Windows Explorer to locate Setup.exe on the local
drive and double-click to open.
Click View License Agreement to read the license agreement.
3
Click Accept to proceed.
4
To begin the installation, click Install Software.
5
Note: If the Windows Security warning dialog box appears at any point
during the installation process, click Install this driver software anyway.
Printing System Driver
The Installer wizard appears. Click Next.
6
1-1
Installation
Installing Utilities
The installation differs based on your operating system and connection method.
Select your operating system and connection method from the following list and
proceed to the reference page to continue the installation.
Express Installation
Installing on Windows Vista and Windows XP on page 1-2
Custom Installation
Installing on Windows Vista and Windows XP with a USB Connection on page
1-4
Installing on Windows Vista and Windows XP with a Network Connection on
page 1-5
Note: Port Set Up installs a client port monitor that provides Windows
TCP/IP printing to any network card connected to a printing system. Port Set
Up supports LPR and IPP printing. For the Port Set Up Guide instructions,
refer to your CD. Port Set Up uses a stand-alone installer.
On the Installation Method screen, click Utilities to install printer utilities. You
can also select utilities to install during the Custom Installation procedure.
Upgrading Driver Components
If the installation wizard detects older driver or utility components, the Software
Component Upgrade page appears.
Choose the component to upgrade. Click Next.
1
Confirm your upgrade settings. To start the upgrade, click Upgrade.
2
When the upgrade completes, click Next. The Installation Method page
3
appears.
Express Installation
Express Mode applies to driver installation for a USB or network connection
only. The installation wizard discovers printers that are turned on, and
connected by USB and network cable. In Custom Mode, you are able to select
the installation packages and specify the port.
Installing on Windows Vista and Windows XP
This section describes the express installation procedure of the driver software
on Windows Vista and Windows XP.
1-2
Ensure that your printer and computer are turned on and connected by USB or
1
network cable.
Note: If the Found New Hardware Wizard dialog box appears during the
installation process, click Cancel. If the Hardware Installation warning dialog
box appears, click Continue Anyway.
User Guide
Installation
On the Installation Method page, click Express Mode.
2
The Discover Printing System page opens to search for your printer. If
3
Discover does not find your printing system, a message appears. Remove and
reinsert the USB or network cable, and ensure it is connected properly. Click
Refresh to retry the discovery. If the system still cannot find your printer, contact
your system administrator.
If Discovery finds your printer, click the printer name to select it.
Select Use host name for port name to use a host name for the Standard
4
TCP/IP port. If the installation wizard still displays the IP address, contact your
system administrator. (Not available with a USB connection.)
Click Information if you want to open a dialog box with details about IP
5
Address, Host Name, Printer Model, Contact, Location, and Serial Number.
Click OK. Click Next. (Not available with a USB connection.)
On the Printer Settings page, you can assign a name to the printing system.
6
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
On the Confirm Settings page, click Install if the settings are correct. Click
7
Back to correct the settings.
The Installation Completed page appears displaying the following driver
8
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of
the installed driver components.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in the Device Settings tab.
Enable Status Monitor
The Status Monitor displays system status messages on your computer
screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
Device Settings
Select Device Settings to open the Device Settings tab where you can
choose installed options for your printing system. (In Windows Vista, or with
a USB connection, the Device Settings check box is not displayed).
When the installation completes successfully, click Finish to exit the installation
wizard and return to the Product Library CD menu.
Software installation failures generate the following message:
Printing System Driver
One or more software installations have failed.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
1-3
Installation
The installation of the printer is now complete. If prompted, restart your
computer.
Custom Installation
Custom Mode is an option to install utilities. You can specify the printer port,
fonts, and the utilities you want to install.
Printer drivers that ship with Windows operating systems are called minidrivers.
The minidriver is available separately for PCL and KPDL and provides basic
support for your printer. Minidriver functionality is not documented in this user
guide.
Installing on Windows Vista and Windows XP with a USB Connection
This section describes the custom installation procedure of the driver software
on Windows Vista and Windows XP using a USB connection.
Ensure that your printer and computer are turned on and connected using a
1
USB cable.
On the Installation Method page, select Custom Mode.
2
The Discover Printing System page appears displaying Discover selected.
3
You can use this option, or the Custom select option.
With the Discover option, you can let the system find all the devices available
for driver installation. If you use this option, proceed to step 4.
With the Custom select option, you can choose the printing system and printer
port to install. Proceed to step 6.
If Discover does not find your printing system, a message appears. Ensure that
your printer is properly connected by the correct cable and is turned on, and
then close the message box. Remove and reinsert the USB cable to your
computer and retry the discovery. Contact your system administrator if the
system cannot find your printer.
If Discover finds one or more USB printing systems, select your model from the
4
list. Click Next.
On the Custom Installation page, select the driver and software packages you
5
want to install from the Driver and Utility tabs, and clear those not intended for
installation. Click Next. Proceed to step 10.
On the Printing System page, select your model, and then click Next.
6
On the Printer Port page, select the port connected to your printing system.
7
Click Next.
1-4
On the Custom Installation page, select the driver and software packages you
8
want to install from the Driver and Utility tabs, and clear those not intended for
installation. Click Next.
User Guide
On the Printer Settings page, you can assign a name for the printing system.
9
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
On the Confirm Settings page, click Install if the settings are correct. Click
10
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click
Continue Anyway.
The Installation Completed page appears displaying the following driver
11
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of
the installed driver components.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in the Device Settings tab.
Enable Status Monitor
The Status Monitor displays system status messages on your computer
screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
When the installation completes successfully, click Finish to exit the installation
wizard and return to the Product Library CD menu.
Software installation failures generate the following message:
Installation
One or more software installations have failed.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
The installation of the printer is now complete. If prompted, restart your
computer.
Installing on Windows Vista and Windows XP with a Network Connection
This section describes the custom installation procedure of the driver software
on Windows Vista and Windows XP using a network connection.
Ensure that your printer and computer are connected to a network.
1
On the Installation Method page, select Custom Mode.
2
The Discover Printing System page appears displaying Discover selected.
3
For an Express Installation, you can let Discover find your printing system,
and proceed with the steps in Express Installation. Otherwise, you can choose
Custom select, and click Next to continue with a custom installation.
On the Printing System page, select the model, and then click Next.
4
Printing System Driver
1-5
Installation
On the Printer Port page, select the port connected to your printing system, or
5
add a port connected to your system by clicking Add Port. Click Next.
On the Custom Installation page, select the driver and software packages you
6
want to install from the Driver and Utility tabs, and clear those not intended for
installation. Click Next.
On the Printer Settings page, you can assign a name for the printing system.
7
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
On the Confirm Settings page, click Install if the settings are correct. Click
8
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click
Continue.
The Installation Completed page appears displaying the following driver
9
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of
the installed driver components.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in the Device Settings tab.
Enable Status Monitor
The Status Monitor displays system status messages on your computer
screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
Device Settings
Select Device Settings to open the Device Settings tab where you can
choose installed options for your printing system. (The Device Settings
check box appears only with Windows XP.)
When the installation completes successfully, click Finish to exit the installation
wizard and return to the Product Library CD menu.
Software installation failures generate the following message:
One or more software installations have failed.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
The installation of the printer is now complete. If prompted, restart your
computer.
Optional Printer Components
You can expand the functionality of your printer driver by installing optional
components from the Product Library CD > Advanced Tools menu.
1-6
User Guide
Installing Optional Printer Components
On the Product Library CD menu, select Advanced Tools.
1
On the Advanced Tools page, select Optional Printer Components.
2
Select a printer, and click Next to install optional components.
3
On all Select pages, choose your components, and click Next.
4
On the Confirm Settings page, if the displayed settings are correct, click
5
Install. Click Back to correct any settings.
The Printer Components Installation Completed page appears. Click Finish.
6
When you have completed installing printers and optional components, if
prompted, restart your computer.
The Add Printer Wizard
Installation
The Add Printer Wizard displays a series of screens that guide you through
printer installation. You are prompted to make installation choices on each
screen.
Installing on Windows Vista
This section describes how to install a printer driver using the Add Printer
Wizard in Windows Vista.
Click the Start icon in the Windows taskbar at the bottom of the screen.
1
In the Start window, click Control Panel.
2
In the Control Panel, click Printers.
3
In the Printers window toolbar, click Add a printer.
4
The Add Printer Wizard appears. The wizard provides you with step by step
5
driver installation instructions. Click either Add a local printer or Add a
network, wireless or Bluetooth printer. Follow the instructions on each page,
then click Next to proceed to the next page.
Note: If the Windows Security warning dialog box appears, click Install this
driver software anyway.
Printing System Driver
The last page of the wizard appears with a message that you’ve successfully
6
added the printer you selected. Installation of the printer driver is now complete.
Click Print a test page if you want to produce sample print output from the
newly installed printer. To close the Add Printer Wizard, click Finish.
1-7
Installation
Installing on Windows XP and Windows 2000
This section describes how to install a printer driver using the Add Printer
Wizard on Windows XP and Windows 2000.
Click Start in the Windows taskbar, and click Control Panel.
1
Click Printers and Faxes to open the Printers and Faxes window.
2
Click Add a printer in the window area on the left.
3
Note: The Add Printer Wizard can also be started by clicking Add printer in
the File menu of the Printers and Faxes window.
The Add Printer Wizard appears. The wizard provides you with step by step
4
driver installation instructions. Follow the instructions on each page, and then
click Next to proceed to the next page.
Note: If the Found New Hardware Wizard page appears, click Cancel. If the
Hardware Installation warning dialog box appears, click Continue Anyway.
When the Completing the Add Printer Wizard page appears, installation of
5
the printer driver is now complete. To close the Add Printer Wizard, click
Finish. If prompted, restart your computer.
Printer Driver Settings Access
The printer driver software can be accessed from the Print dialog box of an
application, or from Start. If accessed from an application, then changes made
to driver settings remain in effect until the application ends. If accessed from
Start, changes are maintained as the default printer settings.
Changing the Default Driver Settings
The Reset button is only available when you access Preferences or
Properties from the Print dialog box of an application. Default driver settings
apply to printing jobs initiated from any application, but they are overridden by
setting changes made within each application.
Click Start, then click Control Panel and double-click Printers (Windows
1
Vista), or Printers and Faxes (Windows XP).
Right-click on your printing system icon.
2
Click Printing Preferences.
3
1-8
User Guide
2 Device Settings
In the Device Settings tab, you can select installed printing system options so
the associated features can be used with the printer driver. You can also match
the memory setting in the driver with the memory installed in your printing
system, which lets the driver manage font downloads more efficiently.
Administrator, User, PDL (Page Description Language), and Compatibility
settings can also be selected.
These features are available in the Device Settings tab:
Device Options on page 2-2
Auto Configure on page 2-3
Memory on page 2-4
RAM Disk on page 2-4
Administrator Settings on page 2-5
User Settings on page 2-9
PDL (Page Description Language) on page 2-10
Compatibility Settings on page 2-14
Accessing the Device Settings Tab
The Device Settings tab can be accessed from the Printers (Windows Vista),
or Printers and Faxes (Windows XP) folder.
Click Start, then click Control Panel and double-click Printers (Windows
1
Vista), or Printers and Faxes (Windows XP).
Printing System Driver
2-1
Device Settings
Device Options
Right-click the printer icon, and click Properties.
2
Click the Device Settings tab.
3
Optional devices extend the capabilities of your printing system for source,
finishing, and job storage.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Setting Device Options
You can set the printer driver to match the optional devices installed on your
printing system.
In the Printer Properties dialog box, click the Device Settings tab.
1
In Device Settings > Device options, select the check boxes for all installed
2
devices.
Note: Auto Configure is not available for some models.
Setting Up Virtual Mail Boxes
Virtual mail boxes must be set up in the Device Settings tab in order to use the
Virtual mail box feature in the Job tab.
Install a hard disk in the printing system.
1
In the Device Settings tab, under Device options, select Hard disk. If
2
necessary, clear the RAM disk check box.
-OR-
If Hard disk is already selected, double-click the blue text.
In the Hard Disk Settings dialog box, click New.
3
A new Mailbox name and Virtual output tray number appear.
If desired, change the name and number in the Mailbox name and Virtual
4
output tray boxes. The name length can be up to 31 characters, and number
must be within a range of 1 to 255.
Click OK in the Hard Disk Settings and Properties dialog boxes.
5
2-2
The new mailbox name appears in the Virtual Mailbox Selection dialog box
when printing.
You can remove a Virtual mail box by selecting it in the Defined names list
and clicking Delete.
You can import a Virtual mail box list by clicking Import and browsing for a
valid Virtual Mail box list file (.CSV).
User Guide
Auto Configure
Device Settings
You can save the Virtual mail box list (.CSV) in your computer or network by
clicking Export. A saved list can be imported into another printer driver.
Auto Configure detects the devices installed on the printing system if it is
connected over a network. When your computer is connected to the printing
system through a TCP/IP port, the Auto Configure button appears in the
Device Settings tab. Auto Configure updates the Device options list and
preview images to keep the printer driver consistent with the printing system
configuration.
Not all installed devices are detected by using Auto Configure. Before
selecting OK in the Device Settings tab, check the settings to make sure that
they are correct.
Note: The default setting for Windows XP Service Pack 2 is for the Windows
Firewall to be set to On. The setting can be changed to allow communication
between the printing system and your computer. In the Windows Security
Alert dialog box, click Unblock.
Silent Auto Configure
Silent Auto Configure checks the printing system every 10 minutes for
changes in optional devices or memory. When a change is detected, the driver
is automatically updated with the new settings. Silent Auto Configure is
available only for Windows Vista OS for printing systems connected to a
network.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Enabling Auto Configuration
The Auto Configure button can be used to detect all available device options
when the printing system is connected to a network through a TCP/IP port.
Verify that all optional devices are attached to the printing system, and that it is
1
turned on and ready to print.
In the Device Settings tab, click Auto Configure.
2
In Windows 2000 and Windows XP, the driver settings are updated
immediately.
In Windows Vista, the Auto Configure dialog box opens. Select from Auto
configure options:
Auto Configure Now
Click the button at any time to retrieve the current settings from the printing
system. It is recommended to do this when the driver is first installed and
when Silent auto configuration is turned off.
Silent auto configuration
Select to let the driver check the printing system every 10 minutes for any
changes in optional devices or memory. When a change is detected, the
driver is automatically updated with the new settings.
Printing System Driver
2-3
Device Settings
Memory
RAM Disk
Memory is the amount of standard and optional memory installed in the printing
system. To maximize the downloading of printing system fonts, the driver must
be set to match the total printing system memory.
Setting the Memory
By default, the Memory setting matches the standard memory in the printing
system. If optional memory is installed, set the memory in the printer driver to
match the total amount of memory.
Install optional DIMM memory in the printing system.
1
In Device Settings, at the Memory text box, select the amount of total installed
2
memory by clicking the up and down arrows until the text box shows the correct
number of megabytes (MB).
You can use the Auto Configure feature to obtain memory information from the
printing system.
If a hard disk is not installed, the RAM disk functions as a virtual hard disk,
saving print requests into the printing system’s memory. Because the RAM disk
is volatile memory, all data sent to the printing system is lost when the power is
turned off.
Note: When a hard disk is installed, the RAM disk feature is inactive.
Selecting Ignore application collation in the Compatibility Settings dialog
box lets the driver control collation. RAM disk can then increase the print speed
of collated multiple copies by sending the print job just once.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Setting RAM Disk
If a hard disk is not installed, you can set the RAM disk to save print requests
into the printing system’s memory.
In Device Settings, in the Device options list, select RAM disk.
1
At the RAM disk text box, type or select the size of the RAM disk by clicking the
2
up and down arrows until the text box shows the correct number of megabytes
(MB).
2-4
At the printing system's operation panel, turn on RAM disk and set its size.
3
The maximum RAM disk size depends on the amount of installed memory.
User Guide
Administrator Settings
Administrator Settings lets you specify Job accounting IDs, an Operation
panel message, display the Quick Print tab, select Lock Security Settings,
SNMP Settings, and set a password to control access.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Job Accounting
Job accounting gives an administrator control of a printing system. With Job
accounting, you can assign account IDs (identification numbers) to users or
departments, a specific account ID, or make account ID input mandatory for
printing. After account IDs are created, you can view from the printing system
operation panel the number of copies associated with a specific ID as well as
limit the number of copies for individual IDs. Account IDs can be up to 8 digits.
Note: Job accounting must be set to On at the printing system. A maximum
of 1000 account IDs can be assigned at the printing system and stored in the
printer driver.
Job Accounting Options
Job accounting supports the following options:
Use specific account ID
Select this option to track the print jobs of a user or group with an account ID.
It will send the account ID with each print job. An administrator can restrict a
user or group from changing their account ID by using the Password
protect administrator settings in the Administrator Settings dialog box.
Prompt for account ID
Select this option to track the print jobs of a user or group with an account ID
as well as prompt for an account ID. At the time a print job is sent, the user
will be prompted to enter a Job Accounting ID.
Prompt for account ID and validate
Select this option to prompt for an account ID that is saved in the driver.
When sending a print job, type an account ID when prompted, then click OK
to print. The account ID is validated against the account ID list. If typed
incorrectly, you will be prompted to type it again.
Display account ID list
Select this option to display the account ID list at the time of printing. The
print job can be assigned to a user or group. The account ID list is stored in
the driver and more than one ID must be established for the list to appear.
Account ID List
Select this option to display the account ID to manage the Account ID list.
Add, edit or delete account IDs from the list stored in the driver. Account IDs
descriptions match the user or group with an account ID. After an account ID
list is created, the list can be exported as a group by saving it as a text file
(.CSV). To import an account ID list, browse for an existing list and open it.
Device Settings
Printing System Driver
Printing with Job Accounting
After account IDs are assigned and Job accounting is set to On at the printing
system, the number of pages printed is added to the selected account ID total.
In the Device Settings tab, click Administrator.
1
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Device Settings
In the Administrator Settings dialog box, select Job accounting.
2
Select a Job accounting option:
3
Use specific account ID
Prompt for account ID
Prompt for account ID and validate
Display account ID list
Select Account ID List to create and manage account ID lists.
4
Click OK in all dialog boxes.
5
Print the document from the application.
6
For some options, when the Print Options dialog box appears, type or select
7
an account ID, and click OK.
Operation Panel Message
You can specify settings to display the job name, user name, or department for
the current job on the printing system's operation panel during printing. The
printing system default names appear unless you set your own user-defined
names.
You can set job name in the Job tab, and set the user name and department in
the User Settings dialog box.
Displaying the Operation Panel Message
You can select job information to display on the operation panel.
In the Device Settings tab, click Administrator.
1
The Administrator Settings dialog box opens.
Select the Operation panel message check box.
2
Select from the following options to display on the operation panel during
3
printing:
Display job name
Display user name
Display department
Show Quick Print Tab
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This option lets you control the display of the Quick Print tab. You can define
basic print options into group profiles that can be accessed quickly and easily.
With a cleared Show Quick Print tab check box, the tab does not appear in the
Printing Preferences dialog box.
With a selected Show Quick Print tab check box, the tab appears in the
Printing Preferences dialog box. When you select the Show Quick Print tab
User Guide
Device Settings
check box, you can also access the other two check boxes, Hide other tabs,
and Set Quick Print tab as default.
Selecting Hide other tabs displays only the Quick Print tab to the user.
Selecting Set Quick Print tab as default opens to this tab when you access
Printing Preferences.
Lock Security Settings
If the Security Watermark plug-in is installed, Lock Security Settings appears
in the Administrator Settings dialog box. The administrator can ensure that a
security watermark is printed on all jobs by locking this feature.
Administrator Password
You can set Password protect administrator settings in the Administrator
Settings dialog box to prevent unauthorized changes in this dialog box. When
selected, this setting will prompt you to enter a password and confirm the
password. This password protection blocks access to Job accounting,
Operation panel message, Show Quick Print tab, Lock Security Settings,
and SNMP Settings.
Setting the Administrator Password
In Device Settings > Administrator Settings, select Password protect
1
administrator settings.
In the Password dialog box, enter a password, using at least 4 and no more
2
than 16 characters. Reenter the password in Confirm password and click OK.
Clearing the Administrator Password
In the Device Settings tab, click Administrator.
1
In the Enter Password dialog box, type the password and click OK.
2
In the Administrator Settings dialog box, clear the Password protect
3
administrator settings check box.
Click OK.
4
SNMP
Simple Network Management Protocol (SNMP) is a set of rules that govern the
management of network devices, such as printing systems. SNMP settings
determine the level of security when using the Auto Configure feature, and
prevent unauthorized printing to the SNMPv3 printing system. SNMP settings
must be set in the printer driver and in the printing system’s Embedded Web Server.
The following SNMP options are available:
SNMPv1/v2c
This option ensures successful Auto Configure communication using Read
community name and Write community name.
SNMPv3
Printing System Driver
2-7
Device Settings
This option ensures secure Auto Configure communication using a user
name and password. Authentication and privacy options are available by
selecting Settings.
Apply to other models
Select from the list of installed printing systems to apply the selected SNMP
settings.
SNMPv3 Options
You can select SNMPv3 options for secure communication with the printing
system.
For some models, SNMPv3 is enabled when an optional network card is
installed. These settings must match the network card settings. The network
card has settings for both an authentication password and an encryption
password, but they must both match the driver password.
Authentication
This option provides an algorithm to check that a transferred file has arrived
intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are
hash algorithms used to authenticate packet data.
MD5
This option provides a cryptographic hash function with a 128–bit hash
value. It adds security and protection against Gateway Load Balancing
Protocol (GLBP)-spoofing software.
SHA1
This option produces a message digest that is 160 bits long. SHA1 is the
successor to MD5.
Privacy
This option uses encryption for secure communication. It is available after
you select the Authentication option. You may select one privacy option.
(The network card does not support AES encrypted communication.)
DES
This option uses the Data Encryption Standard for encryption. DES turns
cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts
data using 8-byte blocks and a 56-bit key.
AES
This option uses the Advanced Encryption Standard for encryption. AES is a
symmetric block cipher that can process data blocks of 128 bits, using cipher
keys with lengths of 128, 192, and 256 bits. It is more secure than DES.
2-8
Selecting SNMP Settings
SNMP settings in the driver must be set to match the settings in the printing
system’s Embedded Web Server.
In Device Settings > Administrator, click SNMP Settings.
1
Select SNMPv1/v2c or SNMPv3.
2
For SNMPv1/v2c, type the Read community name and Write community
name, up to 32 characters, and click OK.
For SNMPv3, type a User name up to 32 characters, and a Password from
8 to 32 characters.
User Guide
User Settings
Device Settings
To set authentication and privacy options for SNMPv3, click Settings.
3
In the SNMPv3 dialog box, select from the available options.
4
Click OK in the SNMPv3 dialog box.
5
Optional: You can click Apply to other models and select from available
6
models. The SNMP settings are applied to all selected models.
User Settings lets you specify user and department names, select the default
unit of measure, and change the driver display language.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Identification
Identification lets you identify your print job with a User name and
Department name, up to 31 characters, that can appear in the Operation
panel message. The User name can be used to identify a print job stored on
the hard disk.
Setting User Identification
You can type User name and Department information to be used with the
Operation panel message and Job Storage (e-MPS) features.
In Device Settings > User, type your preferred name in the User name text
1
box.
Type your department or group name in Department text box.
2
You can type up to 31 characters in the User name and Department text
boxes.
Units
You can set Inches or Millimeters as the unit of measurement. This is used for
the following settings:
Custom page size setting in the Page Sizes dialog box in the Basic tab.
Spacing setting in the Watermark Add and Edit dialog boxes in the
Advanced tab.
Poster settings and Gutter settings in the Layout tab.
Selecting a Unit of Measurement
You can select a unit for displaying measurements in the user interface.
Printing System Driver
In the Device Settings tab, click User.
1
Select Inches or Millimeters.
2
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Device Settings
Language Preference
The Language preference option specifies the user interface language of the
Device Settings tab of Printer Properties and all tabs of Printing
Preferences.
Available languages vary depending on your locale and your computer settings.
Setting Language Preference
You can select a user interface language.
In Device Settings > User, select the desired language from the Select
1
language list.
Click OK in the User Settings and Properties dialog boxes.
2
PDL (Page Description Language)
A Page Description Language (PDL) specifies the contents and layout of a
printed page. In the Device Settings tab, you can choose from PCL XL,
(Printer Command Language XL), PCL 5e, KPDL (an emulation of PostScript
printing), or PDF (Portable Document Format). The printer default is PCL XL,
which is suitable for most printing purposes. After you select a PDL, the
selection appears in the lower corner of the Preview image.
In GDI compatible mode, vector graphics are rasterized for printing as bitmap
images. Use the GDI compatible mode option to improve the output quality of
the graphic created by the application.
Note: To add PDF to the list of PDL choices, you must install the Output to
PDF plug-in.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
PDL Options
The PDL options, available in the PDL Settings dialog box, are accessed in
Device Settings.
PCL XL
The most recent version of HP PCL and PCL 6. This PDL includes PCL 5e
features. PCL XL lacks backward compatibility with earlier PCL versions,
though it is enhanced over PCL 5e in these areas:
Reduced file size
Better print speed
Faster return to application
PCL 5e
Fully compatible with earlier PCL versions
Bidirectional communication support
Wide selection of fonts for use with Microsoft Windows applications
Complex graphics might not print as well
2-10
User Guide
Device Settings
KPDL
KPDL is used when printing from applications that support PostScript 2 or 3.
An emulation of PostScript printing
Strong graphics reproduction
Print speeds may be slower than PCL 5e
Requires more printing system memory than PCL 5e
Enables native TrueType font downloading
Supports most Graphics settings options
PDF
Output to PDF is a plug-in that lets you print or save documents from multiple
sources to Adobe Portable Document Format (PDF). The PDF format is
independent of the operating system and application software used to create
documents.
Note: With PDF selected as the PDL, only a limited set of driver options is
available.
Use as an alternative to existing commercial applications for creating PDF
documents.
Documents saved as PDF retain their original appearance, and can be
viewed and printed with the free Adobe Reader on Windows, Mac OS, and
UNIX platforms.
Selecting PDL Options
You can select a page description language from PDL options.
In Device Settings > PDL, select the desired page description language from
1
the Select PDL list.
Select the GDI compatible mode option to improve the output quality of
2
graphics created by your application.
Settings is available when the PDL is set to PCL XL, KPDL, or PDF.
3
If you select PCL XL as the PDL, you can click Settings to open the PCL XL
Settings dialog box. Disable auto media type switching controls how
automatic media switching behaves when the selected paper source runs
out paper. When selected, printing stops until you load more paper of the
same size and type. When the check box is clear, the printing system
automatically switches to another paper source loaded with the same page
size and media type.
If you select KPDL as the PDL, you can click Settings to open the KPDL
Settings dialog box. Select the Allow data passthrough check box to
reduce errors when printing complex jobs from applications that use
PostScript formatting.
Note that if you select Allow data passthrough, EMF spooling is not
available in the Advanced tab.
If you select PDF as the PDL, you can click Settings to open the PDF
Settings dialog box.
Printing System Driver
Click OK in the PDL Settings dialog box.
4
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Device Settings
PDF
Output to PDF is a plug-in feature that lets you print and save documents from
multiple sources to Adobe PDF. This feature can be used as an alternative to
existing commercial applications for creating PDF documents. Documents
saved as PDF retain their original appearance, and can be viewed and printed
with Adobe® Reader® on Windows, Mac OS®, and UNIX® platforms.
For a document using mixed paper sizes, all pages in the PDF use the size of
the first page.
Note: With PDF selected as the Page description language, only a limited
set of driver options are available.
PDF Options
You can select PDF options if you have installed the Output to PDF plug-in.
The PDF Settings dialog box contains the following options:
PDF Settings
Embed fonts
This option ensures that document fonts appear accurately in the PDF file on
screen. This option ensures accurate reproduction but significantly increases
the file size.
Compress data
This option enables flat compression for the generated PDF document. This
option significantly reduces the file size. Additional compression options are
available within Adobe Acrobat.
Security
This option applies encryption to the PDF document. Click Settings for
additional Security settings. See the next section for details.
Print and save
This option lets you print and save a document as a PDF file. Click Settings
for additional Print and save settings.
2-12
Security Settings
This option lets you select an encryption level and create passwords for the
generated PDF file.
The following security options are available:
Encryption
Encryption provides password protection so that a document cannot be
opened or altered by unauthorized users.
40-bit
This encryption option provides low level security for a PDF document. It is
supported for earlier versions of Adobe Acrobat and Adobe Reader 3.0 - 4.x.
128-bit
This encryption option provides high level security for a PDF document. It is
supported for Adobe Acrobat and Adobe Reader 5.0 or later.
Passwords
Select passwords for changing security settings and for opening a
document. Passwords are supported up to 16 characters in length.
Require password to change security settings
User Guide
Device Settings
Type an Owner password. Within Adobe Acrobat, this password is required
to change the document restrictions in the Files > Properties > Security
section.
Require password to open document
Type a User password. The user password must be entered at the time the
PDF document is opened. This password must be different from the owner
password.
Print and Save Settings
This option lets you print and save a document as a PDF file.
Save to file only
A PDF file is created and saved locally.
Save to file and print
A PDF file is created, saved locally, and sent to print.
After you select between these two options, you can choose the following
option:
Automatically save to default file
A PDF file can be saved automatically as a default file to be used again.
You can then select from the following options:
Replace default file
This option lets you rename the default file name.
Use default file + date and time
This option lets you use the default name and add a date and time stamp
each time the document is saved.
Default file directory
This option lets you browse to a location to save your PDF.
Printing and Saving to PDF
You can print a document and save it to Adobe PDF, if you have installed the
Output to PDF plug-in.
Click Start, then click Control Panel and double-click Printers (Windows
1
Vista), or Printers and Faxes (Windows XP).
Right-click on the desired printing system model.
2
Click Properties, then click the Device Settings tab.
3
Click PDL.
4
In the PDL Settings dialog box, in the Select PDL list, select PDF.
5
Click Settings.
6
In the PDF Settings dialog box, select Print and save.
7
Printing System Driver
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