Olivetti PRINTING SYSTEM DRIVER QUICK GUIDE

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Printing System Driver User Guide

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Olivetti S.p.A. Gruppo Telecom Italia

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User’s Manual supplied with the product;

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Legal Notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change for improvement without notice.

We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

Microsoft Windows is a registered trademark of Microsoft Corporation in the U.S. and/or other countries. KPDL is a trademark of Kyocera Corporation. PCL is a trademark of Hewlett-Packard Company. TrueType is a registered trademark of Apple Computer, Inc.

All other brand and product names herein are registered trademarks or trademarks of their respective companies

Examples of the operations given in this guide support the Windows XP printing environment. Essentially the same operations are used for Microsoft Windows Vista, Windows Server 2008 and Windows 2000 environments.

User Interface screen captures shown in this guide may differ depending on your printing device.

Chapter 1 Installation

Preparing to Install the Driver ........................................................................................................ 1-1

Installing Utilities ........................................................................................................................... 1-2

Upgrading Driver Components ...................................................................................................... 1-2

Express Installation ....................................................................................................................... 1-2

Installing on Windows Vista and Windows XP ......................................................................... 1-2

Custom Installation ....................................................................................................................... 1-4

Installing on Windows Vista and Windows XP with a USB Connection ................................... 1-4

Installing on Windows Vista and Windows XP with a Network Connection ............................. 1-5

Optional Printer Components ........................................................................................................ 1-6

Installing Optional Printer Components ................................................................................... 1-7

The Add Printer Wizard ................................................................................................................. 1-7

Installing on Windows Vista ..................................................................................................... 1-7

Installing on Windows XP and Windows 2000 ......................................................................... 1-8

Printer Driver Settings Access ....................................................................................................... 1-8

Changing the Default Driver Settings ...................................................................................... 1-8

Chapter 2 Device Settings

Accessing the Device Settings Tab ............................................................................................... 2-1

Device Options .............................................................................................................................. 2-2

Setting Device Options ............................................................................................................ 2-2

Setting Up Virtual Mail Boxes .................................................................................................. 2-2

Auto Configure .............................................................................................................................. 2-3

Enabling Auto Configuration .................................................................................................... 2-3

Memory ......................................................................................................................................... 2-4

Setting the Memory ................................................................................................................. 2-4

RAM Disk ...................................................................................................................................... 2-4

Setting RAM Disk .................................................................................................................... 2-4

Administrator Settings ................................................................................................................... 2-5

Job Accounting ........................................................................................................................ 2-5

Operation Panel Message ....................................................................................................... 2-6

Show Quick Print Tab .............................................................................................................. 2-6

Lock Security Settings ............................................................................................................. 2-7

Administrator Password .......................................................................................................... 2-7

SNMP ...................................................................................................................................... 2-7

User Settings ................................................................................................................................ 2-9

Identification ............................................................................................................................ 2-9

Units ........................................................................................................................................ 2-9

Language Preference ............................................................................................................ 2-10

PDL (Page Description Language) ............................................................................................. 2-10

PDL Options .......................................................................................................................... 2-10

PDF ....................................................................................................................................... 2-12

Compatibility Settings ................................................................................................................. 2-14

Media Source Enumeration ................................................................................................... 2-14

Ignore Application Collation ................................................................................................... 2-14

Printing System Driver

Combine Source and Media Type Lists ................................................................................. 2-15

Chapter 3 Quick Print

Quick Print Options ....................................................................................................................... 3-1

Specifying Print Options .......................................................................................................... 3-1

Collation .................................................................................................................................. 3-2

Duplex Printing ........................................................................................................................ 3-2

Multiple Pages per Sheet ........................................................................................................ 3-2

Profile Options .............................................................................................................................. 3-3

Selecting Profiles ..................................................................................................................... 3-3

Saving a Profile ....................................................................................................................... 3-3

Editing a Profile ....................................................................................................................... 3-4

Deleting a Profile ..................................................................................................................... 3-4

Importing a Profile ................................................................................................................... 3-4

Exporting a Profile ................................................................................................................... 3-4

Chapter 4 Basic

Basic Paper Settings ..................................................................................................................... 4-1

Source and Media Types .............................................................................................................. 4-2

Print Size and Page Size ............................................................................................................... 4-2

Creating a Custom Page Size ................................................................................................. 4-3

Printing with Custom Size Pages ............................................................................................. 4-3

Duplex Printing .............................................................................................................................. 4-3

Printing in Duplex Mode .......................................................................................................... 4-4

Collation ........................................................................................................................................ 4-4

Printing Collated Documents ................................................................................................... 4-5

EcoPrint ........................................................................................................................................ 4-5

About ............................................................................................................................................. 4-5

Displaying Version Information ................................................................................................ 4-5

Displaying Plug-in Information ................................................................................................. 4-5

Chapter 5 Layout

Booklet .......................................................................................................................................... 5-1

Printing a Booklet .................................................................................................................... 5-1

Multiple Pages per Sheet .............................................................................................................. 5-2

Printing Multiple Pages per Sheet ........................................................................................... 5-2

Poster ............................................................................................................................................ 5-2

Printing a Poster ...................................................................................................................... 5-3

Scaling .......................................................................................................................................... 5-3

Setting Scaling on the Page .................................................................................................... 5-4

Gutter ............................................................................................................................................ 5-4

Creating a Gutter ..................................................................................................................... 5-4

Chapter 6 Finishing

Staple ............................................................................................................................................ 6-1

Stapling a Print Job ................................................................................................................. 6-2

Separation ..................................................................................................................................... 6-2

Rotate Copies .......................................................................................................................... 6-2

Offset Jobs .............................................................................................................................. 6-3

Chapter 7 Imaging

Print Quality and Custom Quality .................................................................................................. 7-1

Selecting Print Quality ............................................................................................................. 7-1

Selecting EcoPrint ................................................................................................................... 7-2

User Guide

Fonts ............................................................................................................................................. 7-2

Font Settings ........................................................................................................................... 7-2

Selecting Font Settings ............................................................................................................ 7-3

Font Substitution ..................................................................................................................... 7-3

Disable Device Fonts ............................................................................................................... 7-3

Graphics ........................................................................................................................................ 7-4

Pattern Scaling ........................................................................................................................ 7-4

Inversion Settings .................................................................................................................... 7-5

Optimization Settings .............................................................................................................. 7-5

Halftone Screen ....................................................................................................................... 7-5

Adjusting Grayscale ...................................................................................................................... 7-6

Text and Graphics Effects ............................................................................................................. 7-7

Chapter 8 Publishing

Cover Mode .................................................................................................................................. 8-1

Printing Covers ........................................................................................................................ 8-1

Cover Mode Options ................................................................................................................ 8-2

Choosing Cover Media ............................................................................................................ 8-5

Page Insert .................................................................................................................................... 8-5

Printing Page Inserts ............................................................................................................... 8-5

Page Insertion Options ............................................................................................................ 8-6

Transparency Interleaving ............................................................................................................ 8-6

Interleaving Transparencies .................................................................................................... 8-7

Chapter 9 Job

Job Storage (e-MPS) .................................................................................................................... 9-1

Temporary ..................................................................................................................................... 9-2

Permanent .................................................................................................................................... 9-3

Virtual Mail Box ............................................................................................................................. 9-3

Quick Copy ................................................................................................................................... 9-4

Proof and Hold .............................................................................................................................. 9-5

Private Print .................................................................................................................................. 9-6

Job Storage ................................................................................................................................... 9-7

Job Name ...................................................................................................................................... 9-9

Job Storage (e-MPS) options .................................................................................................. 9-2

Storing a Temporary Print Job ................................................................................................. 9-2

Storing a Permanent Print Job ................................................................................................. 9-3

Storing a Job in a Virtual Mail Box ........................................................................................... 9-3

Printing Jobs from a Virtual Mail Box ....................................................................................... 9-4

Printing a Quick Copy Job ....................................................................................................... 9-4

Reprinting a Quick Copy Job ................................................................................................... 9-5

Printing a Proof and Hold Job .................................................................................................. 9-6

Printing the Remaining Proof and Hold Copies ....................................................................... 9-6

Storing a Private Print Job ....................................................................................................... 9-7

Printing a Private Print Job ...................................................................................................... 9-7

Storing a Job Storage Job ....................................................................................................... 9-8

Printing a Job Storage Job ...................................................................................................... 9-8

Don’t Use Application Name .................................................................................................... 9-9

Overwrite Job Name ................................................................................................................ 9-9

Selecting a Job Name ............................................................................................................. 9-9

Chapter 10 Advanced

Prologue/Epilogue ....................................................................................................................... 10-1

Selecting a Prologue/Epilogue File ........................................................................................ 10-1

Editing a Prologue/Epilogue File ........................................................................................... 10-2

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iii

Deleting a Prologue/Epilogue File ......................................................................................... 10-2

Assigning a Prologue/Epilogue File ....................................................................................... 10-2

Unassigning a Prologue/Epilogue File ................................................................................... 10-2

Specifying the Insertion Point ................................................................................................ 10-2

Watermark .................................................................................................................................. 10-3

Adding or Editing a Watermark .............................................................................................. 10-3

Page Selection for Watermark ............................................................................................... 10-5

Security Watermark .................................................................................................................... 10-5

Adding or Editing a Security Watermark ................................................................................ 10-6

Adjusting Security Watermark Calibration ............................................................................. 10-7

Page Selection for Security Watermark ................................................................................. 10-7

Locking the Security Watermark Settings .............................................................................. 10-8

Configuring Status Monitor .......................................................................................................... 10-8

Setting Status Monitor Preferences ....................................................................................... 10-9

EMF Spooling ........................................................................................................................... 10-10

Enabling Client Profile ............................................................................................................... 10-11

Chapter 11 Profiles

Selecting Profiles ........................................................................................................................ 11-1

Saving a Profile ........................................................................................................................... 11-2

Editing a Profile ........................................................................................................................... 11-2

Deleting a Profile ......................................................................................................................... 11-2

Importing a Profile ....................................................................................................................... 11-3

Exporting a Profile ....................................................................................................................... 11-3

Glossary ................................................................................................................................................................... v

User Guide

1 Installation

A printer driver is an application that manages communication between a printer and your computer. Once installed, the printer driver settings must be configured in the printer Properties and Printing Preferences.

These options are available during the Installation process:

Express Installation on page 1-2

Custom Installation on page 1-4

Installing Optional Printer Components on page 1-7

The Add Printer Wizard on page 1-7

Changing the Default Driver Settings on page 1-8

Note: In Windows Vista, Windows XP, and Windows 2000, you must be logged in with administrator rights to install the printer driver. If you connect a USB (Universal Serial Bus) cable before printer driver installation, it is strongly recommended that you cancel the Found New Hardware Wizard and install the software through the Product Library CD menu. Browsing the CD and installing each driver separately is not recommended.

Preparing to Install the Driver

This section describes the initial steps to take before you install the printer driver, and based on your operating system, the next procedure you can follow.

Turn on the computer and the printer. If you have a USB connection, the

Windows Found New Hardware Wizard dialog box appears. Click Cancel.

Insert the Product Library CD into the CD drive.

After the installation wizard begins, the Main Menu appears.

Note: If the Product Library fails to start after inserting the Product Library CD into the CD drive, use Windows Explorer to locate Setup.exe on the local

drive and double-click to open.

Click View License Agreement to read the license agreement.

Click Accept to proceed.

To begin the installation, click Install Software.

Note: If the Windows Security warning dialog box appears at any point during the installation process, click Install this driver software anyway.

Printing System Driver

The Installer wizard appears. Click Next.

1-1

Installation

Installing Utilities

The installation differs based on your operating system and connection method. Select your operating system and connection method from the following list and proceed to the reference page to continue the installation.

Express Installation

Installing on Windows Vista and Windows XP on page 1-2

Custom Installation

Installing on Windows Vista and Windows XP with a USB Connection on page

1-4

Installing on Windows Vista and Windows XP with a Network Connection on

page 1-5

Note: Port Set Up installs a client port monitor that provides Windows TCP/IP printing to any network card connected to a printing system. Port Set Up supports LPR and IPP printing. For the Port Set Up Guide instructions, refer to your CD. Port Set Up uses a stand-alone installer.

On the Installation Method screen, click Utilities to install printer utilities. You can also select utilities to install during the Custom Installation procedure.

Upgrading Driver Components

If the installation wizard detects older driver or utility components, the Software Component Upgrade page appears.

Choose the component to upgrade. Click Next.

Confirm your upgrade settings. To start the upgrade, click Upgrade.

When the upgrade completes, click Next. The Installation Method page

appears.

Express Installation

Express Mode applies to driver installation for a USB or network connection

only. The installation wizard discovers printers that are turned on, and connected by USB and network cable. In Custom Mode, you are able to select the installation packages and specify the port.

Installing on Windows Vista and Windows XP

This section describes the express installation procedure of the driver software on Windows Vista and Windows XP.

1-2

Ensure that your printer and computer are turned on and connected by USB or

network cable.

Note: If the Found New Hardware Wizard dialog box appears during the installation process, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

User Guide

Installation

On the Installation Method page, click Express Mode.

The Discover Printing System page opens to search for your printer. If

Discover does not find your printing system, a message appears. Remove and reinsert the USB or network cable, and ensure it is connected properly. Click Refresh to retry the discovery. If the system still cannot find your printer, contact your system administrator.

If Discovery finds your printer, click the printer name to select it.

Select Use host name for port name to use a host name for the Standard

TCP/IP port. If the installation wizard still displays the IP address, contact your system administrator. (Not available with a USB connection.)

Click Information if you want to open a dialog box with details about IP

Address, Host Name, Printer Model, Contact, Location, and Serial Number. Click OK. Click Next. (Not available with a USB connection.)

On the Printer Settings page, you can assign a name to the printing system.

You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.

On the Confirm Settings page, click Install if the settings are correct. Click

Back to correct the settings.

The Installation Completed page appears displaying the following driver

options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in the Device Settings tab.

Enable Status Monitor

The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the

Advanced tab.

Device Settings

Select Device Settings to open the Device Settings tab where you can choose installed options for your printing system. (In Windows Vista, or with a USB connection, the Device Settings check box is not displayed).

When the installation completes successfully, click Finish to exit the installation wizard and return to the Product Library CD menu.

Software installation failures generate the following message:

Printing System Driver

One or more software installations have failed.

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

1-3

Installation

The installation of the printer is now complete. If prompted, restart your computer.

Custom Installation

Custom Mode is an option to install utilities. You can specify the printer port,

fonts, and the utilities you want to install.

Printer drivers that ship with Windows operating systems are called minidrivers. The minidriver is available separately for PCL and KPDL and provides basic support for your printer. Minidriver functionality is not documented in this user guide.

Installing on Windows Vista and Windows XP with a USB Connection

This section describes the custom installation procedure of the driver software on Windows Vista and Windows XP using a USB connection.

Ensure that your printer and computer are turned on and connected using a

USB cable.

On the Installation Method page, select Custom Mode.

The Discover Printing System page appears displaying Discover selected.

You can use this option, or the Custom select option.

With the Discover option, you can let the system find all the devices available for driver installation. If you use this option, proceed to step 4.

With the Custom select option, you can choose the printing system and printer port to install. Proceed to step 6.

If Discover does not find your printing system, a message appears. Ensure that your printer is properly connected by the correct cable and is turned on, and then close the message box. Remove and reinsert the USB cable to your computer and retry the discovery. Contact your system administrator if the system cannot find your printer.

If Discover finds one or more USB printing systems, select your model from the

list. Click Next.

On the Custom Installation page, select the driver and software packages you

want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next. Proceed to step 10.

On the Printing System page, select your model, and then click Next.

On the Printer Port page, select the port connected to your printing system.

Click Next.

1-4

On the Custom Installation page, select the driver and software packages you

want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.

User Guide

On the Printer Settings page, you can assign a name for the printing system.

You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.

On the Confirm Settings page, click Install if the settings are correct. Click

Back to correct the settings.

Note: If the Hardware Installation warning dialog box appears, click Continue Anyway.

The Installation Completed page appears displaying the following driver

options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in the Device Settings tab.

Enable Status Monitor

The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the Advanced tab.

When the installation completes successfully, click Finish to exit the installation wizard and return to the Product Library CD menu.

Software installation failures generate the following message:

Installation

One or more software installations have failed.

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Installing on Windows Vista and Windows XP with a Network Connection

This section describes the custom installation procedure of the driver software on Windows Vista and Windows XP using a network connection.

Ensure that your printer and computer are connected to a network.

On the Installation Method page, select Custom Mode.

The Discover Printing System page appears displaying Discover selected.

For an Express Installation, you can let Discover find your printing system, and proceed with the steps in Express Installation. Otherwise, you can choose Custom select, and click Next to continue with a custom installation.

On the Printing System page, select the model, and then click Next.

Printing System Driver

1-5

Installation

On the Printer Port page, select the port connected to your printing system, or

add a port connected to your system by clicking Add Port. Click Next.

On the Custom Installation page, select the driver and software packages you

want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.

On the Printer Settings page, you can assign a name for the printing system.

You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.

On the Confirm Settings page, click Install if the settings are correct. Click

Back to correct the settings.

Note: If the Hardware Installation warning dialog box appears, click Continue.

The Installation Completed page appears displaying the following driver

options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in the Device Settings tab.

Enable Status Monitor

The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the

Advanced tab.

Device Settings

Select Device Settings to open the Device Settings tab where you can choose installed options for your printing system. (The Device Settings check box appears only with Windows XP.)

When the installation completes successfully, click Finish to exit the installation wizard and return to the Product Library CD menu.

Software installation failures generate the following message:

One or more software installations have failed.

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Optional Printer Components

You can expand the functionality of your printer driver by installing optional components from the Product Library CD > Advanced Tools menu.

1-6

User Guide

Installing Optional Printer Components

On the Product Library CD menu, select Advanced Tools.

On the Advanced Tools page, select Optional Printer Components.

Select a printer, and click Next to install optional components.

On all Select pages, choose your components, and click Next.

On the Confirm Settings page, if the displayed settings are correct, click

Install. Click Back to correct any settings.

The Printer Components Installation Completed page appears. Click Finish.

When you have completed installing printers and optional components, if prompted, restart your computer.

The Add Printer Wizard

Installation

The Add Printer Wizard displays a series of screens that guide you through printer installation. You are prompted to make installation choices on each screen.

Installing on Windows Vista

This section describes how to install a printer driver using the Add Printer Wizard in Windows Vista.

Click the Start icon in the Windows taskbar at the bottom of the screen.

In the Start window, click Control Panel.

In the Control Panel, click Printers.

In the Printers window toolbar, click Add a printer.

The Add Printer Wizard appears. The wizard provides you with step by step

driver installation instructions. Click either Add a local printer or Add a network, wireless or Bluetooth printer. Follow the instructions on each page, then click Next to proceed to the next page.

Note: If the Windows Security warning dialog box appears, click Install this driver software anyway.

Printing System Driver

The last page of the wizard appears with a message that you’ve successfully

added the printer you selected. Installation of the printer driver is now complete. Click Print a test page if you want to produce sample print output from the newly installed printer. To close the Add Printer Wizard, click Finish.

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Installation

Installing on Windows XP and Windows 2000

This section describes how to install a printer driver using the Add Printer Wizard on Windows XP and Windows 2000.

Click Start in the Windows taskbar, and click Control Panel.

Click Printers and Faxes to open the Printers and Faxes window.

Click Add a printer in the window area on the left.

Note: The Add Printer Wizard can also be started by clicking Add printer in

the File menu of the Printers and Faxes window.

The Add Printer Wizard appears. The wizard provides you with step by step

driver installation instructions. Follow the instructions on each page, and then click Next to proceed to the next page.

Note: If the Found New Hardware Wizard page appears, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

When the Completing the Add Printer Wizard page appears, installation of

the printer driver is now complete. To close the Add Printer Wizard, click Finish. If prompted, restart your computer.

Printer Driver Settings Access

The printer driver software can be accessed from the Print dialog box of an application, or from Start. If accessed from an application, then changes made to driver settings remain in effect until the application ends. If accessed from

Start, changes are maintained as the default printer settings.

Changing the Default Driver Settings

The Reset button is only available when you access Preferences or Properties from the Print dialog box of an application. Default driver settings

apply to printing jobs initiated from any application, but they are overridden by setting changes made within each application.

Click Start, then click Control Panel and double-click Printers (Windows

Vista), or Printers and Faxes (Windows XP).

Right-click on your printing system icon.

Click Printing Preferences.

1-8

User Guide

2 Device Settings

In the Device Settings tab, you can select installed printing system options so the associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently. Administrator, User, PDL (Page Description Language), and Compatibility settings can also be selected.

These features are available in the Device Settings tab:

Device Options on page 2-2

Auto Configure on page 2-3

Memory on page 2-4

RAM Disk on page 2-4

Administrator Settings on page 2-5

User Settings on page 2-9

PDL (Page Description Language) on page 2-10

Compatibility Settings on page 2-14

Accessing the Device Settings Tab

The Device Settings tab can be accessed from the Printers (Windows Vista), or Printers and Faxes (Windows XP) folder.

Click Start, then click Control Panel and double-click Printers (Windows

Vista), or Printers and Faxes (Windows XP).

Printing System Driver

2-1

Device Settings

Device Options

Right-click the printer icon, and click Properties.

Click the Device Settings tab.

Optional devices extend the capabilities of your printing system for source, finishing, and job storage.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Setting Device Options

You can set the printer driver to match the optional devices installed on your printing system.

In the Printer Properties dialog box, click the Device Settings tab.

In Device Settings > Device options, select the check boxes for all installed

devices.

Note: Auto Configure is not available for some models.

Setting Up Virtual Mail Boxes

Virtual mail boxes must be set up in the Device Settings tab in order to use the Virtual mail box feature in the Job tab.

Install a hard disk in the printing system.

In the Device Settings tab, under Device options, select Hard disk. If

necessary, clear the RAM disk check box.

-OR-

If Hard disk is already selected, double-click the blue text.

In the Hard Disk Settings dialog box, click New.

A new Mailbox name and Virtual output tray number appear.

If desired, change the name and number in the Mailbox name and Virtual

output tray boxes. The name length can be up to 31 characters, and number

must be within a range of 1 to 255.

Click OK in the Hard Disk Settings and Properties dialog boxes.

2-2

The new mailbox name appears in the Virtual Mailbox Selection dialog box when printing.

You can remove a Virtual mail box by selecting it in the Defined names list and clicking Delete.

You can import a Virtual mail box list by clicking Import and browsing for a valid Virtual Mail box list file (.CSV).

User Guide

Auto Configure

Device Settings

You can save the Virtual mail box list (.CSV) in your computer or network by clicking Export. A saved list can be imported into another printer driver.

Auto Configure detects the devices installed on the printing system if it is connected over a network. When your computer is connected to the printing system through a TCP/IP port, the Auto Configure button appears in the Device Settings tab. Auto Configure updates the Device options list and preview images to keep the printer driver consistent with the printing system configuration.

Not all installed devices are detected by using Auto Configure. Before selecting OK in the Device Settings tab, check the settings to make sure that they are correct.

Note: The default setting for Windows XP Service Pack 2 is for the Windows Firewall to be set to On. The setting can be changed to allow communication between the printing system and your computer. In the Windows Security

Alert dialog box, click Unblock.

Silent Auto Configure

Silent Auto Configure checks the printing system every 10 minutes for

changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings. Silent Auto Configure is available only for Windows Vista OS for printing systems connected to a network.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Enabling Auto Configuration

The Auto Configure button can be used to detect all available device options when the printing system is connected to a network through a TCP/IP port.

Verify that all optional devices are attached to the printing system, and that it is

turned on and ready to print.

In the Device Settings tab, click Auto Configure.

In Windows 2000 and Windows XP, the driver settings are updated immediately.

In Windows Vista, the Auto Configure dialog box opens. Select from Auto configure options:

Auto Configure Now

Click the button at any time to retrieve the current settings from the printing system. It is recommended to do this when the driver is first installed and when Silent auto configuration is turned off.

Silent auto configuration

Select to let the driver check the printing system every 10 minutes for any changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings.

Printing System Driver

2-3

Device Settings

Memory

RAM Disk

Memory is the amount of standard and optional memory installed in the printing system. To maximize the downloading of printing system fonts, the driver must be set to match the total printing system memory.

Setting the Memory

By default, the Memory setting matches the standard memory in the printing system. If optional memory is installed, set the memory in the printer driver to match the total amount of memory.

Install optional DIMM memory in the printing system.

In Device Settings, at the Memory text box, select the amount of total installed

memory by clicking the up and down arrows until the text box shows the correct number of megabytes (MB).

You can use the Auto Configure feature to obtain memory information from the printing system.

If a hard disk is not installed, the RAM disk functions as a virtual hard disk, saving print requests into the printing system’s memory. Because the RAM disk is volatile memory, all data sent to the printing system is lost when the power is turned off.

Note: When a hard disk is installed, the RAM disk feature is inactive.

Selecting Ignore application collation in the Compatibility Settings dialog box lets the driver control collation. RAM disk can then increase the print speed of collated multiple copies by sending the print job just once.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Setting RAM Disk

If a hard disk is not installed, you can set the RAM disk to save print requests into the printing system’s memory.

In Device Settings, in the Device options list, select RAM disk.

At the RAM disk text box, type or select the size of the RAM disk by clicking the

up and down arrows until the text box shows the correct number of megabytes (MB).

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At the printing system's operation panel, turn on RAM disk and set its size.

The maximum RAM disk size depends on the amount of installed memory.

User Guide

Administrator Settings

Administrator Settings lets you specify Job accounting IDs, an Operation panel message, display the Quick Print tab, select Lock Security Settings, SNMP Settings, and set a password to control access.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Job Accounting

Job accounting gives an administrator control of a printing system. With Job accounting, you can assign account IDs (identification numbers) to users or

departments, a specific account ID, or make account ID input mandatory for printing. After account IDs are created, you can view from the printing system operation panel the number of copies associated with a specific ID as well as limit the number of copies for individual IDs. Account IDs can be up to 8 digits.

Note: Job accounting must be set to On at the printing system. A maximum of 1000 account IDs can be assigned at the printing system and stored in the printer driver.

Job Accounting Options

Job accounting supports the following options:

Use specific account ID

Select this option to track the print jobs of a user or group with an account ID. It will send the account ID with each print job. An administrator can restrict a user or group from changing their account ID by using the Password

protect administrator settings in the Administrator Settings dialog box.

Prompt for account ID

Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user will be prompted to enter a Job Accounting ID.

Prompt for account ID and validate

Select this option to prompt for an account ID that is saved in the driver. When sending a print job, type an account ID when prompted, then click OK to print. The account ID is validated against the account ID list. If typed incorrectly, you will be prompted to type it again.

Display account ID list

Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear.

Account ID List

Select this option to display the account ID to manage the Account ID list. Add, edit or delete account IDs from the list stored in the driver. Account IDs descriptions match the user or group with an account ID. After an account ID list is created, the list can be exported as a group by saving it as a text file (.CSV). To import an account ID list, browse for an existing list and open it.

Device Settings

Printing System Driver

Printing with Job Accounting

After account IDs are assigned and Job accounting is set to On at the printing system, the number of pages printed is added to the selected account ID total.

In the Device Settings tab, click Administrator.

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Device Settings

In the Administrator Settings dialog box, select Job accounting.

Select a Job accounting option:

Use specific account ID

Prompt for account ID

Prompt for account ID and validate

Display account ID list

Select Account ID List to create and manage account ID lists.

Click OK in all dialog boxes.

Print the document from the application.

For some options, when the Print Options dialog box appears, type or select

an account ID, and click OK.

Operation Panel Message

You can specify settings to display the job name, user name, or department for the current job on the printing system's operation panel during printing. The printing system default names appear unless you set your own user-defined names.

You can set job name in the Job tab, and set the user name and department in the User Settings dialog box.

Displaying the Operation Panel Message

You can select job information to display on the operation panel.

In the Device Settings tab, click Administrator.

The Administrator Settings dialog box opens.

Select the Operation panel message check box.

Select from the following options to display on the operation panel during

printing:

Display job name

Display user name

Display department

Show Quick Print Tab

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This option lets you control the display of the Quick Print tab. You can define basic print options into group profiles that can be accessed quickly and easily.

With a cleared Show Quick Print tab check box, the tab does not appear in the Printing Preferences dialog box.

With a selected Show Quick Print tab check box, the tab appears in the Printing Preferences dialog box. When you select the Show Quick Print tab

User Guide

Device Settings

check box, you can also access the other two check boxes, Hide other tabs, and Set Quick Print tab as default.

Selecting Hide other tabs displays only the Quick Print tab to the user.

Selecting Set Quick Print tab as default opens to this tab when you access

Printing Preferences.

Lock Security Settings

If the Security Watermark plug-in is installed, Lock Security Settings appears in the Administrator Settings dialog box. The administrator can ensure that a security watermark is printed on all jobs by locking this feature.

Administrator Password

You can set Password protect administrator settings in the Administrator Settings dialog box to prevent unauthorized changes in this dialog box. When

selected, this setting will prompt you to enter a password and confirm the password. This password protection blocks access to Job accounting, Operation panel message, Show Quick Print tab, Lock Security Settings, and SNMP Settings.

Setting the Administrator Password

In Device Settings > Administrator Settings, select Password protect

administrator settings.

In the Password dialog box, enter a password, using at least 4 and no more

than 16 characters. Reenter the password in Confirm password and click OK.

Clearing the Administrator Password

In the Device Settings tab, click Administrator.

In the Enter Password dialog box, type the password and click OK.

In the Administrator Settings dialog box, clear the Password protect

administrator settings check box.

Click OK.

SNMP

Simple Network Management Protocol (SNMP) is a set of rules that govern the management of network devices, such as printing systems. SNMP settings determine the level of security when using the Auto Configure feature, and prevent unauthorized printing to the SNMPv3 printing system. SNMP settings must be set in the printer driver and in the printing system’s Embedded Web Server.

The following SNMP options are available:

SNMPv1/v2c

This option ensures successful Auto Configure communication using Read community name and Write community name.

SNMPv3

Printing System Driver

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Device Settings

This option ensures secure Auto Configure communication using a user name and password. Authentication and privacy options are available by selecting Settings.

Apply to other models

Select from the list of installed printing systems to apply the selected SNMP settings.

SNMPv3 Options

You can select SNMPv3 options for secure communication with the printing system.

For some models, SNMPv3 is enabled when an optional network card is installed. These settings must match the network card settings. The network card has settings for both an authentication password and an encryption password, but they must both match the driver password.

Authentication

This option provides an algorithm to check that a transferred file has arrived intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash algorithms used to authenticate packet data.

MD5

This option provides a cryptographic hash function with a 128–bit hash value. It adds security and protection against Gateway Load Balancing Protocol (GLBP)-spoofing software.

SHA1

This option produces a message digest that is 160 bits long. SHA1 is the successor to MD5.

Privacy

This option uses encryption for secure communication. It is available after you select the Authentication option. You may select one privacy option. (The network card does not support AES encrypted communication.)

DES

This option uses the Data Encryption Standard for encryption. DES turns cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts data using 8-byte blocks and a 56-bit key.

AES

This option uses the Advanced Encryption Standard for encryption. AES is a symmetric block cipher that can process data blocks of 128 bits, using cipher keys with lengths of 128, 192, and 256 bits. It is more secure than DES.

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Selecting SNMP Settings

SNMP settings in the driver must be set to match the settings in the printing

system’s Embedded Web Server.

In Device Settings > Administrator, click SNMP Settings.

Select SNMPv1/v2c or SNMPv3.

For SNMPv1/v2c, type the Read community name and Write community name, up to 32 characters, and click OK.

For SNMPv3, type a User name up to 32 characters, and a Password from 8 to 32 characters.

User Guide

User Settings

Device Settings

To set authentication and privacy options for SNMPv3, click Settings.

In the SNMPv3 dialog box, select from the available options.

Click OK in the SNMPv3 dialog box.

Optional: You can click Apply to other models and select from available

models. The SNMP settings are applied to all selected models.

User Settings lets you specify user and department names, select the default

unit of measure, and change the driver display language.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Identification

Identification lets you identify your print job with a User name and Department name, up to 31 characters, that can appear in the Operation panel message. The User name can be used to identify a print job stored on

the hard disk.

Setting User Identification

You can type User name and Department information to be used with the Operation panel message and Job Storage (e-MPS) features.

In Device Settings > User, type your preferred name in the User name text

box.

Type your department or group name in Department text box.

You can type up to 31 characters in the User name and Department text boxes.

Units

You can set Inches or Millimeters as the unit of measurement. This is used for the following settings:

Custom page size setting in the Page Sizes dialog box in the Basic tab.

Spacing setting in the Watermark Add and Edit dialog boxes in the Advanced tab.

Poster settings and Gutter settings in the Layout tab.

Selecting a Unit of Measurement

You can select a unit for displaying measurements in the user interface.

Printing System Driver

In the Device Settings tab, click User.

Select Inches or Millimeters.

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Device Settings

Language Preference

The Language preference option specifies the user interface language of the Device Settings tab of Printer Properties and all tabs of Printing Preferences.

Available languages vary depending on your locale and your computer settings.

Setting Language Preference

You can select a user interface language.

In Device Settings > User, select the desired language from the Select

language list.

Click OK in the User Settings and Properties dialog boxes.

PDL (Page Description Language)

A Page Description Language (PDL) specifies the contents and layout of a printed page. In the Device Settings tab, you can choose from PCL XL, (Printer Command Language XL), PCL 5e, KPDL (an emulation of PostScript printing), or PDF (Portable Document Format). The printer default is PCL XL, which is suitable for most printing purposes. After you select a PDL, the selection appears in the lower corner of the Preview image.

In GDI compatible mode, vector graphics are rasterized for printing as bitmap images. Use the GDI compatible mode option to improve the output quality of the graphic created by the application.

Note: To add PDF to the list of PDL choices, you must install the Output to PDF plug-in.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

PDL Options

The PDL options, available in the PDL Settings dialog box, are accessed in Device Settings.

PCL XL

The most recent version of HP PCL and PCL 6. This PDL includes PCL 5e features. PCL XL lacks backward compatibility with earlier PCL versions, though it is enhanced over PCL 5e in these areas:

Reduced file size

Better print speed

Faster return to application

PCL 5e

Fully compatible with earlier PCL versions

Bidirectional communication support

Wide selection of fonts for use with Microsoft Windows applications

Complex graphics might not print as well

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User Guide

Device Settings

KPDL

KPDL is used when printing from applications that support PostScript 2 or 3.

An emulation of PostScript printing

Strong graphics reproduction

Print speeds may be slower than PCL 5e

Requires more printing system memory than PCL 5e

Enables native TrueType font downloading

Supports most Graphics settings options

PDF

Output to PDF is a plug-in that lets you print or save documents from multiple

sources to Adobe Portable Document Format (PDF). The PDF format is independent of the operating system and application software used to create documents.

Note: With PDF selected as the PDL, only a limited set of driver options is available.

Use as an alternative to existing commercial applications for creating PDF documents.

Documents saved as PDF retain their original appearance, and can be viewed and printed with the free Adobe Reader on Windows, Mac OS, and UNIX platforms.

Selecting PDL Options

You can select a page description language from PDL options.

In Device Settings > PDL, select the desired page description language from

the Select PDL list.

Select the GDI compatible mode option to improve the output quality of

graphics created by your application.

Settings is available when the PDL is set to PCL XL, KPDL, or PDF.

If you select PCL XL as the PDL, you can click Settings to open the PCL XL Settings dialog box. Disable auto media type switching controls how

automatic media switching behaves when the selected paper source runs out paper. When selected, printing stops until you load more paper of the same size and type. When the check box is clear, the printing system automatically switches to another paper source loaded with the same page size and media type.

If you select KPDL as the PDL, you can click Settings to open the KPDL Settings dialog box. Select the Allow data passthrough check box to reduce errors when printing complex jobs from applications that use PostScript formatting.

Note that if you select Allow data passthrough, EMF spooling is not available in the Advanced tab.

If you select PDF as the PDL, you can click Settings to open the PDF Settings dialog box.

Printing System Driver

Click OK in the PDL Settings dialog box.

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Device Settings

PDF

Output to PDF is a plug-in feature that lets you print and save documents from

multiple sources to Adobe PDF. This feature can be used as an alternative to existing commercial applications for creating PDF documents. Documents saved as PDF retain their original appearance, and can be viewed and printed with Adobe® Reader® on Windows, Mac OS®, and UNIX® platforms.

For a document using mixed paper sizes, all pages in the PDF use the size of the first page.

Note: With PDF selected as the Page description language, only a limited set of driver options are available.

PDF Options

You can select PDF options if you have installed the Output to PDF plug-in.

The PDF Settings dialog box contains the following options:

PDF Settings

Embed fonts

This option ensures that document fonts appear accurately in the PDF file on screen. This option ensures accurate reproduction but significantly increases the file size.

Compress data

This option enables flat compression for the generated PDF document. This option significantly reduces the file size. Additional compression options are available within Adobe Acrobat.

Security

This option applies encryption to the PDF document. Click Settings for additional Security settings. See the next section for details.

Print and save

This option lets you print and save a document as a PDF file. Click Settings for additional Print and save settings.

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Security Settings

This option lets you select an encryption level and create passwords for the generated PDF file.

The following security options are available:

Encryption

Encryption provides password protection so that a document cannot be opened or altered by unauthorized users.

40-bit

This encryption option provides low level security for a PDF document. It is supported for earlier versions of Adobe Acrobat and Adobe Reader 3.0 - 4.x.

128-bit

This encryption option provides high level security for a PDF document. It is supported for Adobe Acrobat and Adobe Reader 5.0 or later.

Passwords

Select passwords for changing security settings and for opening a document. Passwords are supported up to 16 characters in length.

Require password to change security settings

User Guide

Device Settings

Type an Owner password. Within Adobe Acrobat, this password is required to change the document restrictions in the Files > Properties > Security section.

Require password to open document

Type a User password. The user password must be entered at the time the PDF document is opened. This password must be different from the owner password.

Print and Save Settings

This option lets you print and save a document as a PDF file.

Save to file only

A PDF file is created and saved locally.

Save to file and print

A PDF file is created, saved locally, and sent to print.

After you select between these two options, you can choose the following option:

Automatically save to default file

A PDF file can be saved automatically as a default file to be used again.

You can then select from the following options:

Replace default file

This option lets you rename the default file name.

Use default file + date and time

This option lets you use the default name and add a date and time stamp each time the document is saved.

Default file directory

This option lets you browse to a location to save your PDF.

Printing and Saving to PDF

You can print a document and save it to Adobe PDF, if you have installed the Output to PDF plug-in.

Click Start, then click Control Panel and double-click Printers (Windows

Vista), or Printers and Faxes (Windows XP).

Right-click on the desired printing system model.

Click Properties, then click the Device Settings tab.

Click PDL.

In the PDL Settings dialog box, in the Select PDL list, select PDF.

Click Settings.

In the PDF Settings dialog box, select Print and save.

Printing System Driver

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Device Settings

Click Settings, and select from print and save options. See the PDF Options

topic for details.

Click OK in all dialog boxes.

Open and print the document.

Name and save the PDF file.

Compatibility Settings

Compatibility Settings lets you specify media source values, override the

application's Collate setting, and combine the Source and Media type lists in the Basic tab.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Media Source Enumeration

Media source enumeration supports compatibility for media source values

unique to the printer driver, such as those for cassettes or feeders. Your newly installed printer driver maintains identical media source support with the driver it replaces, whether for this driver or one from another manufacturer. If media source macros exist for the older driver, then the alignment of media source values maintains support without the need to change the macros.

Setting Media Sources

You can reassign an enumerated value to create a match between the drivers if the values for a given media source differ between printer drivers.

In the Device Settings tab, select Compatibility.

From the Media source enumeration list, select the paper supply method. The

current value is listed in the Enumerated value box.

Type an Enumerated value for the media source, and click Apply. To align

settings with a different driver, this value should align with those in the other driver.

You can restore all the options in Compatibility Settings to the default by clicking Reset.

Ignore Application Collation

This option bypasses the Collate setting in software applications, and gives priority to the printer driver setting.

With the check box selected, the printer driver Collate setting is used.

With the check box cleared, the application Collate setting is used.

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Selecting Printer Driver Collation

You can ignore the collation setting in the application and use the printer driver collation setting.

User Guide

Device Settings

In the Device Settings tab, select Compatibility.

Select Ignore application collation.

You can restore all the options in Compatibility Settings to the default by clicking Reset.

Combine Source and Media Type Lists

You can change the driver's Basic tab so that Media type and Source are combined into one list, labeled Source. In the combined list, Media types are listed first, followed by cassettes and MP tray.

Creating a Combined Source List

You can combine the Source and Media type lists in the Basic tab, to make one Source list.

In the Device Settings tab, select Compatibility.

Select Combine source and media type lists.

You can restore all the options in Compatibility Settings to the default by clicking Reset.

Printing System Driver

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3 Quick Print

In the Quick Print tab, you can apply basic print settings to print jobs. Any Quick Print settings can be saved as a group, called a profile, and applied to

any print job. Profiles support common printing tasks.

The Administrator can set the view of the Quick Print tab through the Installation process, or Administrator Settings in Properties.

These features are available in the Quick Print tab:

Quick Print Options on page 3-1

Profile Options on page 3-3

Quick Print Options

You can set one or more print options on the Quick Print tab. You can also select from profiles that have been set with predefined options for frequently run print jobs.

Specifying Print Options

The upper section of the Quick Print tab has several icons that represent the most common options for print jobs. Click on the Quick Print icons and check boxes to change settings for the print job. Some of these options also appear on the Basic, Layout, and Imaging tabs. The last tab where you made selections affects the selections you will see on the other related tabs.

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Orientation

This icon changes between portrait and landscape printing formats. If needed, check Rotated to change the orientation of the printed page by 180 degrees.

User Guide

Quick Print

EcoPrint

This icon changes the text and graphics to appear lighter in the printed job.

EcoPrint does not increase print speed.

Collate

This icon changes the ordering of the printed pages. The page ordering sequence can either be 123, 123, 123, or 111, 222, 333, and so on.

Print on both sides

This icon changes between duplex printing for flipping on the long edge, duplex printing for flipping on the short edge, or for not using duplex printing.

Multiple pages per sheet

This icon changes between Off, 2, and 4 for the number of pages printed on one sheet. For more than 4 pages per sheet, define these settings in Layout > Multiple pages per sheet.

Any basic print options can be Reset to the default values in the Quick Print tab. This button only appears when it is accessed from an application’s Print dialog box.

The following sections describe some of the Quick Print tab options in more detail. Collate, Duplex printing, and EcoPrint can also be found in the Basic and Imaging tabs, and Multiple pages per sheet in the Layout tab. The

Profiles options are accessed from Printing Preferences.

Collation

Collate specifies the order in which the pages of a multiple copy job are printed.

With Collate selected, the first time the print job is sent to the printing system the data is rendered as page images in the printing system's memory. The remaining job copies are printed from the stored data. This avoids the extra processing involved in sending every copy from the computer to the printing system.

With Collate selected, the driver prints the complete job set by set. With Collate cleared, it prints each page by set. For example, with Collate selected, three copies of a five-page document outputs as pages one through five in succession, three times.

Duplex Printing

Duplex printing is printing on both sides of each page. Select Print on both sides to start duplex printing. If it is not selected, then the printer prints on only

one side of each page. The printer system contains a duplex unit that turns the paper over to allow printing on the reverse side. Print on both sides must be selected to print on both sides of the cover and insert pages.

Flip on long edge

Turn the long edge of the page to view the content, like the pages of a book bound at the side.

Flip on short edge

Turn the short edge of the page to view the content, like a tablet bound at the top.

Printing System Driver

Multiple Pages per Sheet

Multiple pages per sheet prints several pages on a single sheet of paper for

the purpose of reviewing the document and conserving paper. The readability of the multiple pages decreases as the number of pages per sheet is increased.

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Quick Print

Profile Options

You can set the arrangement of the pages from the Layout tab as well as print borders around each of the pages.

In the Profiles section, you can select from available profiles to print a job. You can select from predefined profiles, or you can create your own profile, and import profiles. You can also rearrange the icons and edit and delete profiles.

Selecting Profiles

The Profiles button at the bottom of the Quick Print tab always includes a Factory Default profile that returns the driver options to their default settings.

The profiles can include Common Profiles, which are installed as optional components through the Printer Installation Wizard, and any custom profiles created. Factory Default and administrator profiles cannot be modified.

Click Profiles.

In the Profiles dialog box, select a profile.

Click Apply.

The side panel displays the options for that profile. If any of the Quick Print options are not represented in the predefined profile, the Quick Print icon will be unavailable.

Click OK.

Saving a Profile

The Save button lets you create your own profiles. You can select the printing options you want in the driver, then save the driver settings including your customizations as a profile. You can then use that profile to print the same type of print job again without having to reselect all the settings. In Printing Preferences, the Profiles button appears at the bottom of all the tabs.

Set the printing options you want for your print job by opening Printing

Preferences and selecting all your driver settings.

Click Profiles > Save.

To identify the profile, type a Name, select an Icon, and type a Description.

Click OK to save the profile.

The newly added profile appears in the Profiles dialog box.

Click Apply to activate the selected profile to the current print job, or click OK to

save the profile.

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Note: To reset the printer driver to default settings, select the Factory Default profile, and click Apply. This clears the settings of a selected profile.

User Guide

Editing a Profile

The Edit button lets you make changes to an existing profile. The Factory Default profile cannot be edited.

Click Profiles.

In the Select profile section, highlight the profile to be edited, and click Edit.

Any of the three options can be edited: name, icon and description. Click OK to

save the edited changes.

The newly edited profile appears in the Profiles dialog box.

Click Apply to activate the selected profile to the current print job, or click OK to

save the profile.

Deleting a Profile

The Delete button lets you remove an existing profile. The Factory Default profile cannot be deleted.

Quick Print

Click Profiles.

In the Select profile section, highlight the profile to be deleted, and click

Delete.

A message appears confirming the removal of the profile. Click Yes to remove.

Click OK to close the Profile dialog box.

Importing a Profile

The Import button lets you import a copy of a profile from other printer drivers into your printer driver.

Click Profiles > Import.

Browse for the existing profile (.KXP), select it, and click Open.

A message appears if any of the profile settings in the imported file are not available in the existing driver. Select Yes, to import the profile, or No, to cancel the import.

If you selected Yes in the previous step, the newly imported file appears in the

Profile dialog box.

Printing System Driver

Click Apply to activate the selected profile to the current print job, or click OK to

save the profile.

Exporting a Profile

The Export button lets you export a copy of a profile from your printer driver for use in other printer drivers. The Factory Default profile cannot be exported.

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Quick Print

Click Profiles.

In the Select profile section, highlight the profile to be exported, and click

Export.

The Export Profile dialog box appears. Name and save the profile.

Click OK to close the Profiles dialog box.

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User Guide

4 Basic

In the Basic tab, you can specify the most commonly used printer driver settings.

These features are available in the Basic tab:

Creating a Custom Page Size on page 4-3

Printing with Custom Size Pages on page 4-3

Printing in Duplex Mode on page 4-4

Printing Collated Documents on page 4-5

Basic Paper Settings

The Basic tab contains several settings for the most commonly used printing tasks.

Print size

This setting sets the size of the area that the printer prints to, regardless of the actual paper size that is used by the printing system.

Source

This setting specifies the cassette or tray that the printing system draws paper from. Unless you are using a custom paper type, you can leave it set to Auto source selection.

Media type

This setting selects the Source based on the types of media that are specified in the printing system. In general, you can leave it set to Auto media selection.

Printing System Driver

4-1

Basic

Destination

This setting specifies which output tray is used for the print job output.

Orientation

This setting specifies the paper orientation of the print job. If Rotated is selected, the print job orientation is rotated 180 degrees.

Copies

This setting specifies the number of copies to print. For collating multiple copies, select Collate.

Print on both sides

This setting enables duplex printing.

EcoPrint

This setting makes the entire image, text and graphics, appear lighter in the printed job. EcoPrint does not increase print speed.

Note: Some applications may override print settings made in the driver. Usually the application can be set to follow the settings. In Microsoft Word 2007, ensure that Default tray in Options is set to Use printer settings.

Source and Media Types

In the Basic tab, Source specifies which tray or cassette the printer uses for a printing job. The default is Auto source selection, which instructs the printer to search for the media requested by the application or the printer driver. If the selected tray or cassette empties during a print job, then the printer searches for another source, and continues the job.

Media type instructs the printer to search for the type of paper or media that is requested by the application or the printer driver. The choices shown may change depending on the selection in Source. If Auto media selection is selected, then the printer searches for another tray or cassette using the same media.

Transparencies must be printed using the MP tray, and labels and envelopes require the MP tray. Ensure the paper is properly loaded by following the instructions outlined in the printing system's Operation Guide.

Note: Source and Media type are separate items in the dialog box, but can be combined using the Combine source and media type lists setting in Compatibility Settings. If they are combined, Media type is not available on the Basic tab. To change this setting, open Device Settings > Compatibility

Settings and clear the Combine source and media type lists selection.

Print Size and Page Size

Print Size controls the output page size of the document. To use this setting,

ensure that the Page Sizes setting matches the page size setting in your application. If the Print Size is different from the page size in your application, then each page will be enlarged or reduced to match the Print Size. The percentage value shown in brackets indicates the size of the Print Size setting relative to the Page Size setting. If the Page Sizes does not match the page size setting in the application (the size of the original), then, in most cases, the Print Size is ignored and the document prints out based on its original size.

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User Guide

You can create a page size with your chosen dimensions for printing on non-standard size paper. You can then save the custom setting to the Page

Sizes and Print Size lists for later selection.

Creating a Custom Page Size

To use custom page sizes, they must be created and added to the Print size list. The driver supports a maximum of twenty custom sizes.

In the Basic tab, click Page Sizes.

Click New.

A default custom name appears in the Name box. Type a name for your custom

page size.

Type or select values for the height and width. If the height or width value

exceeds the allowable limit, it automatically adjusts to the limit after Apply or OK is clicked.

When done, click Apply.

Basic

Printing with Custom Size Pages

Duplex Printing

The custom page size appears in the Print size list, which is used for enlarging and reducing the sizes of prints.

To delete a custom page size from the Page Sizes dialog box, select the name of the custom page size and click Delete.

You can print on custom-sized pages (or other media such as transparencies) by performing these steps:

In your application, select Print from the File menu.

In the Print dialog box, click Properties.

In the Basic tab, select the name of your custom page size in the Print Size list.

From the Source list, select the MP tray for the custom page size. Click OK to return to the Print dialog box. Click OK to start printing.

Duplex printing is printing on both sides of each page. Select Print on both sides to start duplex printing. If it is not selected, then the printer prints on only one side of each page. The printer system contains a duplex unit that turns the paper over to allow printing on the reverse side. Print on both sides must be selected to print on both sides of the cover and insert pages.

Flip on long edge

Turn the long edge of the page to view the content, like the pages of a book bound at the side.

Flip on short edge

Printing System Driver

4-3

Basic

Turn the short edge of the page to view the content, like a tablet bound at the top.

Flip on long edge

Flip on short edge

Collation

Printing in Duplex Mode

In the Basic tab, select Print on both sides.

Select either Flip on long edge or Flip on short edge.

Collate specifies the order in which the pages of a multiple copy job are printed.

4-4

User Guide

EcoPrint

About

Printing Collated Documents

When printing multiple copies of a multiple page document, the printer can assemble the pages of each copy in numerical order.

In your application, open the Print dialog box and click Properties.

In the Basic tab, select the Collate check box.

Type or select the number of complete sets of the print job in the Copies box.

The document page count must not exceed the printer tray capacity.

Click OK to return to the Print dialog box, and click OK to begin printing.

EcoPrint makes the entire image, text and graphics, appear lighter in the printed job. EcoPrint does not increase print speed.

Basic

The About button on the bottom portion of any Printing Preferences screen or the Device Settings screen opens a dialog box that displays the driver version number and driver plug-in information.

Displaying Version Information

Click Version to view the following driver information:

File Name

Version

Description

Date

Manufacturer

Comments

To view copyright information, click Legal Notices.

Click OK to close the driver information dialog boxes.

Displaying Plug-in Information

Click Plug-in to view the following plug-in information:

Module

Description

Version

Printing System Driver

Removing a Plug-in

You can remove an installed plug-in from the driver. When removed, the plug-in features will not appear in the driver interface.

Click Start, then click Control Panel and double-click Printers (Windows

Vista), or Printers and Faxes (Windows XP).

4-5

Basic

Right-click the desired printer icon.

Select Properties.

Select the Device Settings tab.

Click the About button to open the About dialog box.

Click Plug-in to open the Plug-in Information dialog box.

Select a plug-in module from the list and click Delete, then Yes.

Click OK in all dialog boxes.

Note: To remove the Output to PDF module, PDF must not be selected in the PDL Settings dialog box.

4-6

User Guide

5 Layout

In the Layout tab, you can arrange document data on printed pages without affecting the original document.

These features are available in the Layout tab:

Printing a Booklet on page 5-1

Printing Multiple Pages per Sheet on page 5-2

Printing a Poster on page 5-3

Setting Scaling on the Page on page 5-4

Creating a Gutter on page 5-4

Booklet

Printing System Driver

Booklet prints a two-page layout on both sides of each sheet of paper. You can fold and bind the booklet in the center. Folded booklets are half the size of the selected paper. For example, if you select Letter in Basic > Paper > Print size, the printed output can be folded into a 5.5 x 8.5 inch-size booklet.

When Booklet is selected, other options such as Multiple pages per sheet, Poster, and Scaling are unavailable.

A different paper source can be selected for the booklet cover. To include a cover on the booklet, select the Publishing tab, then select Cover mode.

Printing a Booklet

Booklet printing requires that you choose left edge binding or right edge binding as in the following:

5-1

Layout

In the Layout tab, select Booklet, and one of the two binding options.

Left Edge Binding

This selection prints text that reads from left to right.

Right Edge Binding

This selection prints text that reads from right to left.

Click OK to return to the Print dialog box.

Click OK to begin printing.

Multiple Pages per Sheet

Multiple pages per sheet prints several pages on a single sheet of paper for

the purpose of reviewing the document and conserving paper. The readability of the multiple pages decreases as the number of pages per sheet is increased. You can set the arrangement of the pages from the Layout tab as well as print borders around each of the pages.

Printing Multiple Pages per Sheet

Poster

This section describes selecting and printing an arrangement of pages on a single sheet of paper.

In the Layout tab, select Multiple Pages per sheet.

In Pages per sheet, select the number of pages to print on each sheet of paper.

If you want to print a border around each page, select Print borders.

In the Layout list, select the horizontal direction the pages should flow.

Click OK to return to the Print dialog box.

Click OK to begin printing.

Use Poster to print a document to a size that is larger than the paper your printer can support. You can print a poster, or banner, up to 25 times larger than the original document. Segments of the poster document are printed on several sheets of paper and with the assistance of poster settings, you can reassemble the sheets easily to create a poster.

Use Sheets per page to select the poster size in relation to the original document size. Each option shows the number of sheets to be printed and the maximum poster size.

5-2

Note: The Sheets per page displays the unit of measurement in inches or millimeters. To change the Units setting, open the Printers and Faxes folder, right-click your printer. Click Properties > Device Settings > User.

User Guide

Layout

Use Poster Settings to select options, in any combination to make it easier to create a poster. These options print visual cues on the poster sheets that provide help in cropping and assembling the pages.

Overlap edges

This selection duplicates the edges of document data on adjoining sheets. Poster appearance is improved when the edges overlap slightly. Select the check box, then type or select a value between 0.00 and 1.20 inches (0.0 and 30.4 mm). This option reduces the final poster size slightly.

Print crop marks

This selection prints a border at the edges of each poster sheet. You can crop each sheet on the border before assembling the sheets. This option ensures that data on adjoining sheets matches precisely.

Print assembly marks

This selection prints numbers at the edges of each sheet, matching numbers on adjoining sheets. Assemble each sheet edge to the same numbered edge on another sheet.

Use Print format to print a proof sheet, along with the poster, to guide you in assembling the printed poster sheets.

Poster pages

This selection prints all of the sheets to be assembled as a poster.

Proof sheet

This selection prints all the poster pages on one sheet with markings that display the sheet assembly.

Poster pages and proof sheet

This selection prints all poster sheets and a one-page proof sheet.

Scaling

Printing a Poster

To print a poster or banner, follow these steps:

In the Layout tab, select Poster.

In Sheets per page, select the poster size. Each option describes the number

of sheets it takes to represent one finished poster page.

Click Poster Settings to select options in any combination. These options

ensure a precise assembly of the pages to create the poster.

In Print format, select one of the options for a finished print format.

Click OK to return to the Print dialog box.

Click OK to begin printing.

Scaling increases or decreases text and graphics on a page. You can also

select a gutter setting that enlarges the margins to accommodate an easier assembly of the pages into a booklet. Scaling is not available when Booklet, Poster or Multiple pages per sheet is selected.

Printing System Driver

5-3

Layout

Gutter

Setting Scaling on the Page

To set scaling values, follow these steps.

In the Layout tab, select Scaling.

Type or select a percentage between 20 to 500.

Scaling adjusts proportionately the height and width of the page. A lower

percentage reduces the page and a higher percentage enlarges the page.

Click OK.

A gutter creates additional blank space on the left side and at the top of the sheet. It is often used for binding, hole punch or stapling to make a print job easier to read. Increasing the measurements in Gutter increases the margins around your text and graphics on the left side, or top of the printed sheet. This creates a larger margin space by shifting the printable area to the right, or down as much as one inch (25.4 mm).

Creating a Gutter

To create a gutter, follow these steps.

In the Layout tab, click Gutter.

In the Gutter width options, type a value between .20 to 1.00 inches (5.0 to

25.4 mm).

Long edge (left)

This selection modifies the outside margin on the left-side of the page.

Short edge (top)

This selection modifies the outside margin on the top-edge of the page.

Note: Availability of Gutter settings varies depending on Orientation and Duplex mode settings in the Basic tab.

If text extends too close to the edge of the page, select Reduce image to fit.

The text appears slightly reduced and away from the edge of the page. If text does not extend beyond the page when the gutter increases, clear Reduce image to fit.

Click OK to save gutter settings, then click OK again to return to the Print dialog

box.

5-4

Click OK to begin printing.

User Guide

6 Finishing

In the Finishing tab, you can specify document finishing features like stapling and separation.

These features are available in the Finishing tab:

Staple on page 6-1

Separation on page 6-2

Staple

Printing System Driver

The Staple feature is available on printing systems with an optional finishing device installed.

After installation, optional equipment must be selected in the printer driver in the

Device Settings tab.

Note: Staple and Separation features cannot be used together.

If Printer default is selected as the Destination in the Basic tab, the selection of an option in the Finishing tab results in the automatic selection of a destination compatible with that finishing option. The destination is automatically updated to the first available output tray that supports the selected finishing option.

Staple selects the Destination automatically. If the Finishing options are changed, the Destination selection is not affected.

6-1

Finishing

Separation

Stapling a Print Job

The Staple feature in the Finishing tab enables you to create stapled document sets. You must first select a finisher under Device options in the

Device Settings tab. Staple will make Separation and Transparency interleaving unavailable. The maximum number of sheets depends upon the

finisher model and the selected Page size or Media type. The Gutter feature lets you increase the top and left margins to accommodate the location of the staples.

In the Finishing tab, select Staple.

In the Staple feature, select Position and Count. Two options are available for

count: All sheets up to the limit displayed in the tab, and every number of pages so that each number set is stapled separately.

Click OK to return to the Print dialog box.

Click OK to start printing.

The Separation feature stacks print jobs so that one print job can be distinguished from another.

Select Rotate copies to print each copy of a print job at right angles.

Select Offset jobs to physically shift each print job in the output tray. To ensure consistent offset stacking, all users printing to the same printing system should select Offset jobs as the default setting.

Rotate Copies

Rotate copies stacks each copy of a print job at a right angle in the output tray.

Note: A hard disk must be installed, or a RAM disk enabled to use this

feature.

This feature requires the following:

Paper size selections are limited to Letter, A4, or B5 (JIS).

The selected paper size must be loaded into two paper sources, one horizontally and one vertically.

The print job must contain multiple pages and be specified to print multiple copies.

Rotating Copies

Rotate copies stacks each copy of a print job at right angles.

6-2

In the Basic tab, under Destination, select an option that is not a finishing tray,

for example: Top tray (face-down).

Select a number of copies greater than 1.

Click the Finishing tab, then select Separation > Rotate copies.

User Guide

Click OK to return to the Print dialog box.

Click OK to start printing.

Offset Jobs

The Offset jobs feature physically shifts each print job in the output tray.

To ensure consistent offset stacking, all users printing to the same printing system should select Offset jobs as the default setting.

Offsetting Jobs

The Offset jobs feature requires a finishing device to be selected under Device options in the Device Settings tab. It does not work with Staple feature.

In the Basic tab, under Destination, select a face-down finishing tray.

Open the Finishing tab, then select Separation > Offset jobs.

Click OK to return to the Print dialog box.

Finishing

Click OK to start printing.

Printing System Driver

6-3

7 Imaging

In the Imaging tab, you can manage print quality and grayscale settings.

These features are available in the Imaging tab:

Print Quality and Custom Quality on page 7-1

Fonts on page 7-2

Graphics on page 7-4

Adjusting Grayscale on page 7-6

Text and Graphics Effects on page 7-7

Print Quality and Custom Quality

Print quality lets you set the resolution for the print job. Resolution is a

measurement, in dots per linear inch (dpi), that describes the sharpness and clarity of printed text and images. Custom Quality lets you set a more refined resolution for the print job.

Selecting Print Quality

In the Imaging tab, select a Print quality from the list. The number of selections in Print quality depends on the number of resolutions supported by the printing system.

High quality, Proof, Draft

Select one of these settings to print from the highest to the lowest print resolution. Proof is unavailable when PCL5e is selected as the PDL.

Custom

7-1

User Guide

Custom lets you choose a setting for Custom Quality and EcoPrint. Selecting Custom without EcoPrint results in a default setting to the highest printing system resolution.

Click Custom Quality to open a settings dialog box with selections for a more refined resolution. Resolution can be set to Fast 1200, 600 dpi, or 300 dpi. KIR smooths the edges of text and vector graphics and can be set to On, or Off.

Selecting EcoPrint

EcoPrint changes toner saturation in the printed job, making the entire print

image, including text and graphics, appear lighter. The amount of toner varies based upon your printing system model and the type of data printed (text, graphics, or both). EcoPrint is also available in the Quick Print and Basic tabs.

In the Imaging tab, in the Print Quality list, select Custom.

Click EcoPrint to open the EcoPrint dialog box.

To start EcoPrint, select On; to stop it, select Off.

Imaging

Fonts

Click OK to close the EcoPrint dialog box.

A computer font is a data file containing a set of glyphs (visual representations of textual elements), characters, or symbols. Common terms for fonts are:

Bitmap fonts define each character as a pattern of pixels (the smallest resolvable rectangular areas of an image). Such fonts are not easily scalable and distort when reduced or enlarged.

Outline fonts, in contrast to bitmap fonts, are defined as a set of mathematical lines and curves. An outline font is more easily scalable (designed to display and print clearly at any point size) than a bitmap font.

Native fonts are the basic or original fonts installed with the computer operating system. TrueType fonts are the native fonts used by Microsoft Windows.

TrueType fonts are a type of scalable outline fonts. TrueType has long been the most common format for fonts on Microsoft Windows.

System fonts are the primary fonts used by the operating system. They are typically accessed through an application interface or through a common font dialog box.

Device fonts are stored either permanently or temporarily in the printing system memory.

Printing System Driver

Font Settings

The Font Settings dialog box lets you specify how TrueType fonts are sent to the printing system. The chosen method affects the speed and quality of the print job:

Download as outlines

This method is best suited for large documents or print jobs using multiple fonts and font sizes. Print speeds are faster because of the optimization features in this setting. The repetition of similar font data sent to the printing

7-2

Imaging

system is reduced, thereby increasing the print speed. Print speed is not increased when using Asian fonts such as Japanese, Chinese, and Korean, because of the large amount of font information used for these particular fonts.

Allow native download

This method improves text quality and increases print speed by converting TrueType fonts to Adobe Type 42 font format. This feature is available when

KPDL is selected.

Download as bitmaps

Downloading fonts as bitmaps provides more detail, however it creates large file sizes. This is best suited for print jobs with user-defined fonts, very small fonts (point size 1-4), or Asian fonts.

Substitute with device fonts

System fonts and device fonts are automatically matched based on typeface name. This function increases print speed and efficiency. It is useful for changing a font used throughout a large document, by replacing the old font with the desired font.

Note: GDI compatible mode does not support Substitute with device fonts.

Selecting Font Settings

Click Fonts to open the Font Settings dialog box.

Select one of the methods for sending TrueType fonts, and then click OK.

Font Substitution

Font substitution is the process of using one font in place of another when the intended font is not available to a printing system. Font substitution may be critical for output of documents to printing systems that are not well supported by a large font inventory.

Setting Font Substitution

To set values for font substitution, follow these steps.

In the Imaging tab, click Fonts > Substitute with device fonts check box >

Fonts button that opens the Fonts Substitution dialog box.

The System fonts list shows the fonts installed on your computer. The Available device fonts list shows the printing system fonts.

Highlight the system font, and then the available device font to be substituted.

7-3

Click OK to save your settings. If the device font does not have similar font

characteristics to the system font, character spacing in the document may appear incorrect.

Disable Device Fonts

In some cases, the printing system substitutes fonts even if you send the TrueType fonts as outline fonts or bitmap images. Select Disable device fonts to prevent substitution of device fonts for TrueType fonts.

User Guide

Graphics

This option also improves portability of printable data. (If cleared, device fonts may not match when sent to a different printing system.)

Some Adobe applications have device font limitations. To overcome these limitations, select Disable device fonts. Device fonts are normally visible in the application font lists as printer icons next to the font name, unless there are equivalent system fonts, in which case the “TT” TrueType icon remains.

Disabling Device Fonts

To disable device fonts, follow these steps.

In the Imaging tab, click Fonts.

In the Fonts Settings dialog box, select the Disable device fonts check box.

Click OK to save your settings.

Graphics are pictorial representations of information. Graphics can be functional (charts, diagrams) or artistic (drawings, photographs). Graphics Settings let you select pattern scaling, inversion, optimization, and halftone options for your printed graphics.

Imaging

Note: Some options are available only when a specific PDL is selected.

In the Imaging tab, click Graphics to open the Graphics Settings dialog box.

In the dialog box, select from Pattern scaling, Inversion options,

Optimization, and Halftone Screen, and then click OK to save your selections.

Pattern Scaling

Pattern scaling is a feature that can help improve visual compatibility between

screen and print output. Graphics objects, such as a shape or a path, often include patterns and fills that are composed of collections of printed dots. A pattern is a planned or random repetition of colors, shapes, lines, values, and textures to create a visual arrangement. A fill is the application of a color or grayscale to a graphics object. If printed patterns and fills do not match the appearance of that on the screen, use Pattern scaling to select a different density of printed dots.

In the Imaging tab, click Graphics to open the Graphics settings dialog box and access the Pattern scaling settings.

Auto (default setting)

This setting prints patterns and fills to match the on-screen appearance.

Coarse

This setting prints patterns and fills with the fewest number of lines, patterns, or dots. Coarse is the same as Auto when PCL XL or PCL 5e is selected in

Device Settings > PDL > Select PDL.

Medium

This setting prints patterns and fills with a greater number of lines, patterns or dots than the Coarse setting. Medium is the same as Auto when KPDL is selected in Device Settings > PDL > Select PDL.

Printing System Driver

7-4

Imaging

Fine

This setting prints patterns and fills with the greatest number of lines, patterns, or dots. Printed patterns and fills may appear more dense than the on-screen appearance.

Inversion Settings

Inversion is the opposite of the normal order, arrangement, or position of an image or printed content.

In the Imaging tab, click Graphics to open the Graphics settings dialog box and access the Inversion options. The settings are available when KPDL is selected as the PDL.

Reverse image

This setting prints images like a photo negative, reversing black and white areas of the image.

Mirror print

This setting prints the page content backwards, as it would appear in a mirror image.

Optimization Settings

Optimization is a process or methodology of improving a printing system's

function or effectiveness.

In the Imaging tab, click Graphics to open the Graphics settings dialog box and access the Optimization settings. The settings are available when KPDL is selected in Device Settings > PDL > Select PDL.

Fast printing

This setting increases print speed and decreases spool size. It delivers images in binary format. It can be used for most everyday printing needs.

Document portability

This setting creates a PostScript file in ASCII text encoding. Unlike the binary format created in Fast printing, the ASCII text created with this selection can be edited.

Halftone Screen

Halftone Screen lets an experienced user print different shades of gray as are

found in photographs. Shades are produced by printing dots of various sizes and shapes, and by spacing them closer or farther apart. Shading can also be adjusted by the number of rows of data, the angle of the rows, and the shape of the data.

Halftone Screen is available when KPDL is selected as the PDL. It is unavailable if GDI compatible mode is selected in the PDL Settings dialog box.

7-5

Setting the Halftone Screen

Halftone Screen provides a means to apply shades of gray to black and white

printed output.

In the Imaging tab, click Graphics > Halftone Screen.

Clear the Use printer's default screens check box.

User Guide

Set the available options to the desired values:

Ink Lists the halftone screens available. This option is grayed out and

permanently set to black for black and white printers.

Frequency Displays the number of rows of dots per inch or centimeter. Set the range from 2.0 to 999.9, and select lines/inch or lines/cm.

Angle Sets the angle at which rows are aligned. Set the range from -180 to 180 degrees.

Shape Select the shape of the halftone dot:

Ellipse

Resists optical jump, which is when areas of an image that should be smooth suddenly become darker. An ellipse shape provides a smoother gradation of tones. Select Ellipse for images with dark areas.

Round

Resists moiré formation and dot gain. Moiré formation is an unintended pattern that occurs when two or more colors are printed at the wrong angles. The correct angles depend on the number of colors being printed. Dot gain is when the halftone dots increase when printed, causing a moiré pattern. Select Round for images with light tints and highlighted areas.

Line

Used for special effect. Select Line to change the effect by selecting a different angle.

Imaging

Select Increase accuracy of screens for better print quality, possibly

increasing print time.

Click OK.

Adjusting Grayscale

The grayscale adjustment settings change the Brightness and Contrast of graphics. These settings are useful if graphic images are printing too light, too gray, or too dark. Text remains unaffected.

In the Imaging tab, under Adjustment, select Custom.

A preview image in the Adjustment Settings dialog box illustrates any brightness and contrast changes.

Drag the Brightness slider right to lighten, or left to darken the graphic images

of the print job.

You can also change brightness by entering a numeric value in the text box at the right. The brightest setting is +100; the darkest is -100. Zero is the default mid-level setting. Adjusting brightness is useful when graphic images are printing too dark or too light.

Drag the Contrast slider right or left to increase or decrease the proportion of

light to dark in the graphic images of the print job.

A high contrast setting decreases the grayscale spectrum, making light grays lighter and dark grays darker. A low contrast setting increases the grayscale spectrum, making light grays darker and dark grays lighter.

Printing System Driver

7-6

Imaging

You can also change contrast by entering a numeric value in the text box at the right. The highest contrast setting is +100; the lowest is -100. Zero is the default mid-level setting. Adjusting contrast is useful if graphic images are printing too gray, or too black and white.

Click OK to save your grayscale adjustment settings.

Text and Graphics Effects

Print text as black

This option prints all color text as black. It produces faster printing of color text by reducing the amount of data sent to the printer. In black and white printers, it increases the detail for light-colored text printed. White text and image colors are unaffected.

Print graphics as black

This option prints all color graphics and text with black, rather than grayscale. This feature is intended for CAD applications.

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User Guide

8 Publishing

In the Publishing tab, you can create covers, inserts, and add transparencies for a print job.

These features are available in the Publishing tab:

Printing Covers on page 8-1

Choosing Cover Media on page 8-5

Printing Page Inserts on page 8-5

Interleaving Transparencies on page 8-7

Cover Mode

Printing System Driver

Cover mode is a feature for adding cover pages for the front and back of your document. You can print on cover pages of a different weight or color than the main document. The source of the cover paper is specified by adjusting the

Media for cover settings in the Publishing tab.

Print on both sides must be selected in the Basic tab in order to print using the Front inside or Back outside options.

Although Cover mode and Page insert may be used simultaneously, they cannot be used with Transparency interleaving.

Printing Covers

In the Publishing tab, select Cover mode.

8-1

Publishing

Select Front, Front and back, or the Print onto options to specify what type of

covers to print.

Select the Media for cover to specify what type of paper or other media to use

for the covers.

Cover Mode Options

Check Box Selection Cover Insertion Type

Front Inserts a blank front cover.

Front Prints on the outside surface of the

Front outside

front cover.

8-2

Front Prints on the inside surface of the front

Front inside

cover.

— continued

User Guide

Check Box Selection Cover Insertion Type

Front

Prints on the outside and inside surfaces of the front cover.

Front outside

Front inside

Publishing

Front and back

Front outside

Inserts blank front and back covers.

Prints on the outside surface of the front cover and inserts a blank back cover.

Printing System Driver

Front and back

Front inside

Prints on the inside surface of the front cover and inserts a blank back cover.

— continued

8-3

Publishing

Check Box Selection Cover Insertion Type

Front and back

Prints on both sides of the front cover and inserts a blank back cover.

Front outside

Front inside

Front and back

Back inside

Front and back

Back outside

Prints on the inside surface of the back cover and inserts a blank front cover.

Prints on the outside surface of the back cover and inserts a blank front cover.

8-4

Front and back

Back inside

Back outside

Prints on both sides of the back cover and inserts a blank front cover.

— continued

User Guide

Check Box Selection Cover Insertion Type

Front and back

Front outside

Front inside

Back inside

Back outside

Prints on both sides of the front and back covers.

Choosing Cover Media

In the Media for cover list, select the media type or source cassette for the front

and back covers.

When you choose the media type, a source cassette matching that media type is automatically selected.

Publishing

Page Insert

Click OK to return to the Print dialog box.

Click OK to start printing.

A Page insert is a preprinted page or a page of a different paper type that is inserted at specified points in a print job. The inserted page can also be printed on during the print job. Both sides of the page insert can be printed on by using the duplex unit.

Although the Page insert and Cover mode options can be used together, neither of them can be used with Transparency interleaving.

Printing Page Inserts

There are several ways to arrange page inserts: you can print on one, both, or neither side.

In the Publishing tab, select the Page insert check box.

Select the option corresponding to your desired page arrangement.

To print on both the front and back of the inserted page, select the Print onto

front and Print onto back check boxes.

Printing System Driver

8-5

Publishing

Page Insertion Options

Check Box Selection Page Insertion Type

Page insert Inserts a blank page.

Page insert Prints on the front side of the inserted

Print onto front

page.

Page insert Prints on the back side of the inserted

Print onto back

Page insert

Print onto front

Print onto back

page.

Prints on both sides of the inserted page.

Transparency Interleaving

Transparency interleaving inserts a backing sheet between printed

transparencies. The backing sheet, also known as an interleaf, helps keep transparencies clean and prevents them from clinging together. This feature is

8-6

User Guide

only available when printing on transparencies supplied from the MP tray. You can print the same content on the backing pages as on the transparencies.

Transparency interleaving cannot be used together with Cover mode or Page insert.

Interleaving Transparencies

In the Basic tab, in the Media type list, select Transparency. If the Source and

Media type lists have been combined (by a selection in the Device Settings

tab, in the Compatibility Settings dialog box), Media type does not appear. Instead, in the Source list select Auto (Transparency).

Click the Publishing tab.

In the Publishing tab, select the Transparency interleaving check box. To

print the transparency content on the inserted pages as well, select the Print onto backing check box.

In the Media for backing list, select the Media type of the backing sheet or the

Source paper cassette. When you choose the Media type, the Source

cassette where that media is loaded is automatically selected.

Publishing

Click OK to begin printing.

The printing system's operation panel prompts you to load transparencies into the MP tray, and, if necessary, load backing paper into the selected cassette.

Printing System Driver

8-7

9 Job

In the Job tab, you can store print jobs in the memory installed in the printing system. You can also select a Job name to use with Job storage features. You can use this tab to set or change the default settings that apply when you print a document from a Microsoft Windows application.

These features are available in the Job tab:

Temporary on page 9-2

Permanent on page 9-3

Virtual Mail Box on page 9-3

Quick Copy on page 9-4

Proof and Hold on page 9-5

Private Print on page 9-6

Job Storage on page 9-7

Job Name on page 9-9

Job Storage (e-MPS)

Job storage (e-MPS) offers a set of options for saving print jobs in printing

system memory, so that you can print or reprint them later. Print jobs can easily be reprinted later using the printing system’s operation panel, and printing of sensitive documents can be restricted to approved users. A portion of the printing system's memory can be designated as a RAM disk for storing print job data temporarily, or you can install a hard disk for larger capacity and permanent storage.

9-1

User Guide

E-MPS is a multitier solution that provides advanced print management, directly from the desktop. By storing a job in the printing system, you can print it from the operation panel without sending it again from the computer.

To use the Job storage (e-MPS) features, you can set a User name in the

User Settings dialog box, available in the Device Settings tab.

Job Storage (e-MPS) options

Storage Access code When job is When job is Operation location required printed deleted from panel e-MPS

memory location

Temporary Hard disk No When sent When hard disk None

from the is full and older computer; it temporary jobs can be have been reprinted deleted

Permanent Hard disk No When sent When manually None

from the deleted computer; it can be reprinted

Virtual mail Hard disk No When printed When printed e-MPS / Print box from operation VMB Data

panel

Quick copy Hard disk No When sent When printing e-MPS / Quick

from the system is Copy computer turned off or

hard disk is full

Proof and hold Hard disk or No One copy when When printing e-MPS / Quick

RAM disk job is sent; system is Copy

remaining turned off copies later

Private print Hard disk or Yes When access When printing e-MPS /

RAM disk code is entered system is Private/Stored

at operation turned off or panel after printing

Job storage Hard disk Optional When printed When manually e-MPS /

from operation deleted Private/Stored panel

Job

Temporary

Printing System Driver

Use Temporary to print jobs and save them on the hard disk. When the hard disk becomes full, Temporary jobs are replaced beginning with the oldest jobs. If you do not want jobs to be removed, select the Permanent option.

Selecting Temporary as a storage option increases print speed on a multiple copy job. The first copy of the job is rendered once, then all subsequent copies are printed at the rated speed of the printing system.

Temporary jobs can be reprinted by installing and using the Network Printer Monitor utility.

Storing a Temporary Print Job

You can print a job and store it temporarily on the hard disk.

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Job

Permanent

In the Job tab, select Job storage (e-MPS).

Select Temporary.

Click OK in all dialog boxes.

Use Permanent to print jobs and save them on the hard disk. Jobs are stored on the hard disk until it becomes full, and then can only be removed manually.

Selecting Permanent as a storage option increases print speed on a multiple copy job. The first copy of the job is rendered once, then all subsequent copies are printed at the rated speed of the printing system.

A list of Permanent jobs can be printed at the printing system's operation panel. Set a Job name and User name to help you find the jobs in the Permanent

Code Job List.

Permanent jobs can be reprinted by installing and using the Network Printer Monitor utility.

Storing a Permanent Print Job

Virtual Mail Box

Storing a Job in a Virtual Mail Box

You can print a job and store it on the hard disk until it is removed manually.

In the Job tab, select Job storage (e-MPS).

Select Permanent.

Click OK in all dialog boxes.

Virtual mail box lets you send print jobs to electronic mail boxes rather than physical mail boxes. Creating the Virtual mail box in the printer driver also creates it on the hard disk. After jobs are sent to a Virtual mail box, they can be printed from the printing system's operation panel. Jobs are saved until they are printed and then are removed from memory. You can create up to 255 mail boxes in the Hard Disk Settings dialog box in the Device Settings tab.

You can store a print job in a Virtual mail box where it is held for printing.

In the Job tab, select Job storage (e-MPS).

9-3

Select Virtual mail box (VMB), then click Selection.

Select a method for choosing an output tray:

Select one or more trays in the Defined names list.

Select Prompt for Mailbox ID. When you click OK in the Print dialog box, select one or more trays from the Virtual Mailbox Selection dialog box that

User Guide

appears. If Virtual mail box is used repeatedly, this option lets you select trays easily without opening the Job tab for every print job.

Click OK in all dialog boxes.

Printing Jobs from a Virtual Mail Box

You can print all accumulated jobs from a Virtual mail box.

At the printing system's operation panel, press the Print key.

Press the up or down key to select MENU, then press the OK key.

Press the up or down key to select e-MPS, then press the OK key.

Press the up or down key to select Print VMB Data, then press the OK key.

Press the up or down key to select the desired mailbox.

If prompted, use the numeric keypad to enter the five-digit access code.

Job

Quick Copy

Press the OK key to print.

Quick copy is a Job storage (e-MPS) option that prints all copies of a print job

and stores the job temporarily on the hard disk for reprinting later. This feature is available when a hard disk is installed and selected in the Device Settings tab.

Quick copy is useful for printing the job again later in the day when you need additional copies at short notice. You can set the number of additional copies and print the job from the printing system’s operation panel without sending the job again from the computer.

The number of Quick copy or Proof and hold jobs that can be stored is set at the printing system’s operation panel, to a maximum of 50 jobs. When the designated number of jobs is reached, older jobs are replaced by new jobs. All Quick copy jobs are stored on the hard disk after printing but are deleted when the printing system is turned off. You can manually delete a job at the operation panel.

Warning: A print job can replace a job on the hard disk having the same User name and Job name. To prevent this, select Use job name + date and time under Overwrite job name.

Printing a Quick Copy Job

Printing System Driver

With a hard disk installed, Quick copy lets you print a document and save it in the printing system until the job is manually deleted or the printing system is turned off.

In the Job tab, select Job storage (e-MPS).

Select Quick copy.

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Job

Click OK in all dialog boxes.

For example, use Quick copy when you print copies for a meeting later in the day. If you learn at the last minute that additional copies are needed, you can print them quickly using the printing system's operation panel without sending the job again from your computer.

Reprinting a Quick Copy Job

You can reprint a Quick copy job from the printing system’s operation panel without sending the job again from your computer.

At the printing system's operation panel, press the Print key.

Press the up or down key to select MENU, then press the OK key.

Press the up or down key to select e-MPS, then press the OK key.

Press the up or down key to select Quick Copy, then press the OK key.

Press the up or down key to select the user name, then press the OK key.

Proof and Hold

Press the up and down key to select the job name, then press the OK key.

Use the numeric keypad to select the number of copies. You can select from 1

to 999 copies, or select Delete to delete the job.

Press the OK key.

Proof and hold is a Job storage (e-MPS) option that prints one copy of a print

job so that you can proof it before printing the remaining copies. This feature is available when a hard disk is installed or a RAM disk is set up in the printing system and selected in the Device Settings tab.

After the proof copy is printed and checked, remaining copies can be printed from the printing system’s operation panel without sending the job again from the computer. If desired, you can change the number of copies printed.

Note: Proof and hold is not available for some applications such as Microsoft Excel.

The number of Proof and hold or Quick copy jobs that can be stored is set at the printing system’s operation panel, to a maximum of 50 jobs. When the designated number of jobs is reached, older jobs are replaced by new jobs. All Proof and hold jobs are stored on the hard disk after printing but are deleted when the printing system is turned off. You can manually delete a job at the operation panel.

9-5

Warning: A print job can replace a job on the hard disk having the same User name and Job name. To prevent this, select Use job name + date and time under Overwrite job name.

User Guide

Printing a Proof and Hold Job

Proof and hold lets you print one copy of a multicopy job to proof before

printing the remaining copies. The job is stored on the hard disk or RAM disk until the printing system is turned off or the job is manually deleted.

Click the Basic tab, and select the number of copies to be printed.

Click the Job tab and select Job storage (e-MPS).

Click Proof and hold, and click OK in both dialog boxes to print.

Printing the Remaining Proof and Hold Copies

After the proof copy has been reviewed, you can print the remaining copies from the printing system’s operation panel without sending the job again from your computer.

At the printing system's operation panel, press the Print key.

Press the up or down key to select MENU, then press the OK key.

Job

Private Print

Press the up or down key to select e-MPS, then press the OK key.

Press the up or down key to select Quick Copy, then press the OK key.

Press the up or down key to select the user name, then press the OK key.

Press the up and down key to select the job name, then press the OK key.

Use the numeric keypad to select the number of copies. You can select from 1

to 999 copies, or select Delete to delete the job.

Press the OK key.

Private print jobs are saved on the hard disk or RAM disk for printing until a

four-digit Access code is entered. When the hard disk reaches maximum capacity and a new job is sent to be stored, the oldest stored job is replaced by the new job. Private print jobs are deleted when the printing system is reset or turned off. If you do not want the job deleted, select the Job storage feature.

When sending a sensitive document to the printing system, a user must type a four-digit Access code, which is attached to the print job along with the Job

name and User name. The job is not printed until a user enters the Access code at the printing system’s operation panel. After the job is printed, it is

removed from printing system memory.

The number of Private print jobs that can be stored is limited only by the storage capacity of the hard disk. You can manually delete a job at the operation panel.

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9-6

Job

Warning: A print job can replace a job on the hard disk or RAM disk having the same User name and Job name. To prevent this, select Use job name +

date and time under Overwrite job name.

Storing a Private Print Job

Private print lets you store a document temporarily in printing system memory without printing, and protect it with an Access code. The job is stored on the Hard disk until it is printed or manually deleted. The job is stored in RAM disk

memory until it is printed or the printing system is turned off.

In the Job tab, select Job storage (e-MPS).

Select Private print.

In the Access code box, type four numbers if you want to restrict access to

your document.

Click OK.

Printing a Private Print Job

You can print a Private print job by entering the access code at the printing system’s operation panel. The job is printed and immediately deleted from the hard disk or RAM disk memory.

At the printing system's operation panel, press the Print key.

Press the up or down key to select MENU, then press the OK key.

Press the up or down key to select e-MPS, then press the OK key.

Press the up or down key to select Private/Stored, then press the OK key.

Press the up or down key to select the user name, then press the OK key.

Press the up and down key to select the job name, then press the OK key.

Use the numeric keypad to enter the access code, then press the OK key.

Use the numeric keypad to select the number of copies. You can select from 1

to 999 copies, or select Delete to delete the job.

Job Storage

9-7

Press the OK key.

Job storage is a Job storage (e-MPS) option that lets you store a print job

permanently on the hard disk for printing later. You also have the option of protecting the print job from unauthorized printing by using an Access code.

User Guide

This feature is available when a hard disk is installed and selected in the Device Settings tab.

Job storage is useful for jobs that need to be available for printing at any time, even if the printing system has been turned off and turned on again. Job storage jobs can only be removed manually from printing system memory.

If desired, you can attach a four-digit Access code to a Job storage job, so that you can print a job without anyone else seeing it, or restrict printing to approved users. When the access code is used, the job is not printed until a user prints it at the printing system’s operation panel. After the job is printed, it remains in printing system memory.

The number of Job storage jobs that can be stored is limited only by the storage capacity of the hard disk. You can manually delete a job at the operation panel.

Warning: A print job can replace a job on the hard disk having the same User name and Job name. To prevent this, select Use job name + date and time under Overwrite job name.

Storing a Job Storage Job

Job storage lets you store a document permanently in printing system memory

without printing, and gives you the option to protect it with an Access code. This job remains on the hard disk until it is manually deleted.

Job

In the Job tab, select Job storage (e-MPS).

Select Job storage.

If you want to restrict access to your document, select Access Code and type

four numbers in the box

Click OK in both dialog boxes to print.

Printing a Job Storage Job

You can print a Job storage job at the printing system’s operation panel. The job remains stored for future printing on the hard disk.

At the printing system's operation panel, press the Print key.

Press the up or down key to select MENU, then press the OK key.

Press the up or down key to select e-MPS, then press the OK key.

Press the up or down key to select Private/Stored, then press the OK key.

Printing System Driver

Press the up or down key to select the user name, then press the OK key.

Press the up and down key to select the job name, then press the OK key.

If an access code was set, use the numeric keypad to enter the access code,

then press the OK key.

9-8

Job

Job Name

Use the numeric keypad to select the number of copies. You can select from 1

to 999 copies, or select Delete to delete the job.

Press the OK key.

A Job name is a unique identifier for each print job. It helps you find and print your job from the printing system’s operation panel, or display the name on the operation panel while printing. When you send a print job using one of the Job storage (e-MPS) options, you can assign a custom name to the job or use the name of the application file.

For Microsoft Word and PowerPoint, you can choose to include or omit the application name from the application defined Job name. You can also ensure that jobs in printing system memory are not replaced by new jobs having the same Job name.

Don’t Use Application Name

Don’t use application name is an option to remove the application name from

the job name in the operation panel message and in job storage features. By selecting Don't use application name, the file name you choose appears clearly in the job list. This feature is applicable only when printing from Microsoft Word or PowerPoint.

Overwrite Job Name

Overwrite job name is an option to ensure that a saved print job is not replaced

in printing system memory by a new job having the same Job name. If a user sends two print jobs with the same User name and Job name, the second job replaces the first job without any prompt. To prevent this, Overwrite job name can automatically change the Job name by adding the date and time the job is sent. This feature also helps you to track when print jobs were sent from the computer.

The selected option applies to a Job name with either Application defined or

Custom selected. Overwrite job name options include:

Replace existing file

This option lets the current print job replace an existing job in printing system memory, if a job with the same User name and Job name exists.

Use job name + date and time

This option adds the current date and time to the end of the Job name, in the format: mmddyy hhmmss.

Selecting a Job Name

You must select a Job name to use with Job storage (e-MPS) features, so that you can find your job in the job list displayed on the printing system’s operation panel. The name can also be displayed on the operation panel while printing. The selected Job name is saved with the print job when the job is sent to printing system memory.

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In the Job tab, select Job storage (e-MPS).

Under Job name, select a name:

User Guide

Application defined

This option uses the name of the application document as the Job name. For Microsoft Word or PowerPoint documents, selecting Don’t use application name removes the name of the application so that only the document name appears as the Job name.

Custom

This option uses a unique name for each job. Type a name in the box, up to 79 characters.

Select an Overwrite job name option in case a job already exists in printing

system memory with the same Job name:

Replace existing file

If a job with the same User name and Job name exists, the current print job replaces an existing job in printing system memory.

Use job name + date and time

Adds the current date and time to the end of the Job name, in the format: mmddyy hhmmss

Job

Printing System Driver

9-10

10 Advanced

In the Advanced tab, you can choose special features that extend the capabilities of the printing system.

These features are available in the Advanced tab:

Prologue/Epilogue on page 10-1

Watermark on page 10-3

Security Watermark on page 10-5

Configuring Status Monitor on page 10-8

EMF Spooling on page 10-10

Enabling Client Profile on page 10-11

Prologue/Epilogue

The Prologue/Epilogue feature enables a user to insert a command file at the beginning of a print job or at the end. The command file, prepared in a text editor, utilizes programming commands from the printer resident PRESCRIBE language. The Product Library CD includes a PRESCRIBE command language reference guide. A command file is a set of instructions the printing system interprets to produce a given output. For example, a Prologue/Epilogue command file may contain a macro that places a graphic object such as a logo at the top of a letterhead document.

Selecting a Prologue/Epilogue File

A Prologue/Epilogue file must be available on your system before it can be added to a print job. To create this file, use a text editor like Windows Notepad.

10-1

User Guide

In the Prologue/Epilogue dialog box, select a Prologue/Epilogue file to insert into the print job. (If no file names are visible in the list, you must click Add to browse for files on your computer or network to add to the list.) After the file is selected, insertion point options will be enabled.

Editing a Prologue/Epilogue File

In the Prologue/Epilogue dialog box, select a command file name from the list,

and then click Edit. Microsoft Notepad opens for editing the text file.

Make your changes to the file.

Save the file, and exit Microsoft Notepad.

Note: Editing and saving a command file overwrites the contents of the

existing local or network file.

Deleting a Prologue/Epilogue File

In the Prologue/Epilogue dialog box, select a Prologue/Epilogue file name

from the list, and then click Delete.

Advanced

In the delete confirmation box, click Yes to accept.

Note: Only the file name is removed from the command file list. The file itself

is not deleted, but remains on the network or local computer.

Assigning a Prologue/Epilogue File

In the Prologue/Epilogue dialog box, select a Prologue/Epilogue file name

from the list.

Under Insertion Point, select a place to insert the Prologue/Epilogue file.

Unassigning a Prologue/Epilogue File

When you designate a Prologue/Epilogue file as unassigned, you are removing it from the print job. It remains in the list. Unassigned selections are useful when the list contains several Prologue/Epilogue files, and you want to use some but not others.

In the Prologue/Epilogue dialog box, select a Prologue/Epilogue file name

from the list.

Under Insertion Point, select Unassigned.

Printing System Driver

Specifying the Insertion Point

The insertion point is the location in the print job where the selected Prologue/Epilogue command file is processed by the printing system. Each file in the list can be assigned only one insertion point.

10-2

Advanced

Note: The Start of the page and End of the page insertion point options are available only when PCL 5e is selected as the Page Description Language (PDL).

With a command file selected in the list, choose one insertion point option:

Unassigned

The selected command file is not inserted into the print job. This selection can be used when you are working with multiple command files and want to use some but not others. Select Unassigned for the command files you do not want to use in the print job.

Beginning of the print job

The command file is inserted as the first page of the print job. The document starts printing on the second page.

End of the print job

The command file is inserted as the last page of the print job, which prints after the last page of the document.

Start of the page

The command file is inserted at the top of each page of the print job.

End of the page

The command file is inserted at the bottom of each page of the print job.

Only on odd pages

If Start of the page or End of the page is selected, this option can be selected to insert the command file into all odd-numbered pages.

Only on even pages

If Start of the page or End of the page is selected, this option can be selected to insert the command file into all even-numbered pages.

Pages

If Start of the page or End of the page is selected, this option can be selected to insert the command file into specified pages. In the text box, type individual page numbers separated by commas, or a page range separated by a hyphen. For example, if you type 2 in the text box, the command file is inserted only into page 2. If you type 1, 3, 5-12 the command file is inserted into page 1, page 3, and pages 5 through 12. If the Pages option is selected and you click OK without typing any numbers, you will be prompted to specify page numbers.

Watermark

10-3

A watermark is a recognizable image or pattern that can be placed on a page or throughout a document. You can choose one of the standard watermarks or create your own text. The preview area at the left of the dialog box shows how the watermark appears on a page. This is useful for making adjustments to the appearance and location of the watermark.

Adding or Editing a Watermark

You can create a new watermark that displays your chosen text. Any watermark can be edited, though a limited number of options can be changed for default watermarks.

In the Advanced tab, click Watermark.

User Guide

In the Watermark dialog box, click Add to create a user defined watermark; or

under Select watermark, select a default or custom watermark and click Edit.

Under Watermark name, type a name, up to 39 characters. A default

watermark cannot be renamed.

Under Watermark text, type your preferred text. This option is not available

when editing a default watermark.

Select the desired font, style, and size of the text.

Select the color of the watermark from the list. The options available are black

and shades of gray.

Select the watermark Count, to a maximum of 20. In the Spacing spin box,

select the distance between two or more watermarks in tenths of an inch or in millimeters.

Select the Position of the watermark with one of the following options.

Centered [default]

This option places the center of the watermark text in the center of the page.

User defined

This option lets you manipulate the x and y coordinate boxes to move the text around the page.

You can also change the position by clicking the position button at the bottom of the preview area. Click and hold as you drag the pointer to move the watermark image.

Advanced

Select the Angle of the watermark with one of the following options.

Diagonal [default]

This option places the watermark text at the default angle on the page.

User defined

This option lets you type a degree value for the angle. An angle is measured in degrees, from 0 to 360.

You can also change the angle by clicking the angle button at the bottom of the preview area. Click and hold as you drag the pointer to move the watermark image.

The Rotate around center check box at the bottom far right of the dialog box

determines the method of rotation for the watermark. You must select User defined in both Position and Angle to enable this option. Select Rotate around center to position the watermark text with the center of the text as its

axis, and clear it to position the watermark text with the left end of the text as its axis.

In all dialog boxes, click OK.

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10-4

Advanced

Page Selection for Watermark

The Page Selection option for Watermark enables you to choose the location for watermarks in your document.

In the Advanced tab, click Watermark.

In the Watermark dialog box, under Select watermark, choose a default or

custom watermark to print.

Under Page selection, choose pages for printing the watermark:

All pages

This option prints the watermark on each document page.

First page only

This option prints the watermark on the first document page.

All pages except first page

This option prints the watermark on all pages after the first page.

Only on specified pages

This option prints the watermark on page numbers typed in the box.

Print onto front outside cover

This option prints the watermark on the front cover. It is available when

Cover mode is selected in the Publishing tab. If Cover mode and Front outside are both selected in the Publishing tab, Print onto front outside cover is selected automatically.

In all dialog boxes, click OK.

Security Watermark

The Security Watermark is a plug-in feature that prints a nearly invisible image or text against a background pattern. The security watermark appears only when the printed page is photocopied. This helps to identify printed pages that should not be photocopied, or to distinguish between original prints and photocopies. Six standard security watermarks are available as text or image, and you can create custom security watermark text.

A notable feature of Security Watermark is the Document guard pattern, which prevents the document from being photocopied, scanned, faxed, or printed from memory. If a scan, fax, or print from memory is attempted, the process is stopped and an error message appears on the printer's operation panel.

The Optional Printer Components wizard offers the opportunity to install the

Security Watermark plug-in following installation of the printer driver.

Security Watermark appears in the Advanced tab after selecting Device Settings > PDL > Select PDL > PCL XL.

The administrator can ensure that a security watermark is printed on all jobs by selecting Device Settings > Administrator > Lock Security Settings.

Selecting Security Watermark sets these driver features to the following values:

Watermark in the Advanced tab is set to Off.

Resolution in the Imaging tab is set to 600 dpi.

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User Guide

KIR in the Imaging tab is set to Off.

EcoPrint in Imaging > Quality is set to Off.

Adjustment Settings (Brightness and Contrast is set to 0) in Imaging > Grayscale > Custom.

The reverse is also true. If these features are changed, then the Security Watermark selection is set to None, and cannot be used.

Adding or Editing a Security Watermark

You can create a new security watermark that displays text but not an image. Any security watermark can be edited, though a limited number of options can be changed for default security watermarks.

In the Advanced tab, click Security Watermark.

In the Security Watermark dialog box, click Add, to create a new watermark; or

under Select security watermark, select a default or custom security watermark and click Edit.

For Security watermark name, type a name up to 39 characters. A default

security watermark cannot be renamed.

Advanced

For Security watermark text, type text or leave blank. This option is not

available when editing a default security watermark. Select from the following options:

None

This option leaves the line blank.

User defined

This option inserts your text up to 39 characters.

All other options display date, time, or other job information that is obtained from the computer or printer driver when the job is printed.

Select the desired font, size, style, and angle of the text.

Select Print as footer also if you want the first available line of watermark text

to be printed at the bottom of the page. Select the page position from the list. This option is useful because the security watermark itself is not normally visible on the printed page.

Under Background pattern, select a design for the security watermark

background.

Standard pattern

Select a design for the security watermark background. This option prints the selected pattern with the watermark text or image.

Document guard pattern

The document guard design appears as the security watermark background. This option prevents the printed page from being photocopied, scanned, faxed, or printed from memory. If a photocopy is attempted, then gray copy is produced. If a scan, fax or print from memory is attempted, the process is

Printing System Driver

10-6

Advanced

stopped and an error message appears on the printing system’s operation panel.

Select Overprint for applications such as Microsoft PowerPoint and Internet

Explorer where the document content fills the entire page. The security watermark is printed over the document data so that it can appear in a photocopy. When editing an image, or if Device Settings > PDL Settings > GDI compatible mode is selected, Overprint is selected automatically.

Adjust the calibration. After adjusting calibration, in all dialog boxes click OK.

Adjusting Security Watermark Calibration

For a security watermark to be effective, it must be nearly invisible in a printed page and clearly visible in a photocopied page. Because printing systems and driver settings can vary, you must adjust the calibration before printing a security watermark. Adjusting the calibration is also recommended when changing the background pattern, replacing the toner or printing system, and after heavy printing activity.

After all security watermark options are selected in the Add Watermark or Edit

Watermark dialog box, click Adjust Calibration.

Under Pattern shading and Text contrast, select initial options:

Light, Normal, Dark

Select the shading density of the background pattern. When Document guard pattern is selected in the Add Security Watermark or Edit Security Watermark dialog box, this option is unavailable and set at Normal.

Contrast 1-9

Select the level of contrast against the background pattern, from lightest to darkest.

These selections may need to be changed after printing a sample in the next step.

Click Print Sample to print a page displaying all nine contrast options against

the selected pattern shading. It is recommended to print a sample page for each pattern shading option.

From the Text Contrast Sheet, find the sample where the security watermark is

most nearly invisible.

In the Adjust Calibration dialog box, select options to match the sample

chosen in step 4.

10-7

In all dialog boxes, click OK.

Page Selection for Security Watermark

The Page selection options for security watermark determine where the security the watermarks will be placed in the print job.

In the Advanced tab, click Security Watermark.

User Guide

In the Security Watermark dialog box, under Select security watermark,

choose a default or custom security watermark to print.

Under Page selection, choose pages for printing the security watermark:

All pages

This option prints the security watermark on each document page.

First page only

This option prints the security watermark on the first document page.

All pages except first page

This option prints the security watermark on all pages after the first page.

Only on specified pages

This option prints the security watermark on the page numbers typed in the text box.

Print onto front outside cover

This option prints the security watermark on the front cover. This option is available when Cover mode is selected in the Publishing tab. If Cover

mode and Front outside are both selected in the Publishing tab, Print onto front outside cover is selected automatically.

Advanced

In all dialog boxes, click OK.

Locking the Security Watermark Settings

The administrator can ensure that a security watermark is printed on all jobs by locking the selected security watermark.

In the Advanced tab, select security watermark options and adjust the

calibration.

Select Device Settings > Administrator > Lock Security Settings.

In the Lock Security Settings dialog box, type a 4-16 character password, and

type again to confirm.

In all dialog boxes, click OK.

To unlock the security watermark, clear Lock Security Settings and type the password.

To unlock the security watermark temporarily to change settings, in Advanced > Security Watermark, click Unlock and type the password. After changing the settings, the security watermark remains locked until it is unlocked in Device

Settings > Administrator Settings.

Configuring Status Monitor

The Status Monitor image displays printing system status messages in the lower right corner of the window during printing. You can start a status monitor for each supported printing system. More than one status monitor can be displayed at one time.

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10-8

Advanced

In the Advanced tab, click Status Monitor.

If you want the Status Monitor image to appear during a print job, in the Status

Monitor dialog box, select the Status Monitor check box.

To view the print job status without changing the Status Monitor setting, click

Open Status Monitor.

The Status Monitor image appears in the lower right corner of your computer screen.

Move the pointer over the Status Monitor image to display balloon-style status

messages containing information about printing system activity and the printer port.

To display a list of options, right-click the Status Monitor icon in the system

tray.

Hide the status monitor/Show the status monitor

Switch between hiding and showing the Status Monitor image.

Note: You can also hide the Status Monitor image by right-clicking on the

image, then clicking Hide the status monitor, or let the Status Monitor close on its own after 5 minutes if there is no printing activity.

Configure

To open a web browser to display a printer Web page, click Configure.

Note: If your printer is connected with a USB cable, this feature cannot be

used. Define settings using the operation panel of the printing system.

Preferences

To open a dialog box with options for Status Monitor sound notification and appearance choices, click Preferences.

Exit

To close the Status Monitor, click Exit.

Setting Status Monitor Preferences

You can configure printing system alerts with accompanying sound or speech in the Status Monitor Preferences dialog box. You can also change the appearance of the Status Monitor image.

Right-click the Status Monitor icon in the system tray.

Click Preferences.

Click the Sound Notification tab.

10-9

Click the Enables Event Notification check box.

Select an event for a Status Monitor alert.

User Guide

Cover open

Paper jam

Add paper

Sleep

Add toner

Toner low

Not connected

Printing

Printing completed

In the Sound Notification tab you can also add sound or speech to your

chosen alert.

To add a sound file:

Clear the Use Text to speech check box.

The sound file text box becomes available. Type the location of a sound file (.wav), or browse to find a file located on your computer.

To add speech:

Select Use Text to speech.

Type your preferred text in the text box. The Microsoft Text to Speech utility reads your typed text and plays it back in a spoken voice.

Advanced

EMF Spooling

To change the size, placement, and transparency of the Status Monitor image,

click the Appearance tab.

Enlarge window

Select to double the size of the Status Monitor image and text balloons.

Always on top

Select to make the Status Monitor always appear on top of other open windows.

Transparency

This option adjusts the Status Monitor to let a variable amount of background show through the image. Type a value from zero to fifty in the box. Higher values create greater transparency. A zero value creates a completely opaque image.

In the Preferences dialog box, click Apply to save your settings, click OK to

save your settings and close the dialog box, or click Cancel to close the dialog box without saving any settings.

EMF (Enhanced MetaFile) is a spool file format used in printing by the Microsoft Windows operating system. When a print job is sent from an application, it is transferred to the spool file. The application writes to and the printer driver reads from the spool file simultaneously. For multiple or large documents, this quickly returns application control to the user while the printer is still printing the document.

To print with EMF spooling, in the Advanced tab select the EMF Spooling check box. Continue the printing process as usual.

Printing System Driver

10-10

Advanced

Note: EMF spooling is not available when Allow data passthrough is selected in the KPDL Settings dialog box.

Enabling Client Profile

Client profile refers to profile settings saved on a server and accessed by clients in a client/server environment. This feature in the Advanced tab enables an administrator to control and distribute profiles on a server. You would still have the choice to use your local profiles or the server profiles. This function is intended for use on the client side (PC side) in a client-server environment.

Clear the Enable client profile check box to select profiles from the server to apply to print jobs created by the driver. Server profiles are read-only.

Select the Enable client profile check box for using custom profiles locally in the driver.

10-11

User Guide

11 Profiles

In Profiles, you can save printer driver settings as a profile. You can select multiple options in the Quick Print tab and Printing Preferences, save them to a profile, and use all of them at once when you apply the profile. A maximum of 26 profiles can be established in one driver, including the Factory Default profile. Device options settings made in the Device Settings tab cannot be saved to a profile.

These features are available in the Profiles dialog box:

Saving a Profile on page 11-2

Editing a Profile on page 11-2

Importing a Profile on page 11-3

Selecting Profiles

Printing System Driver

The Profiles dialog box always includes a Factory Default profile that returns the driver options to their default settings. The profiles can include Common

Profiles, which are installed as optional components through the Printer Installation Wizard, and any custom profiles created. Factory Default and

administrator profiles cannot be modified.

Click Profiles.

In the Profiles dialog box, select a profile.

Click Apply.

The side panel displays the options for that profile.

Click OK.

11-1

Profiles

Saving a Profile

Set the printing options you want for your print job by opening Printing Preferences and selecting all your driver settings.

Click Profiles > Save.

To identify the profile, type a Name, select an Icon, and type a Description.

Click OK to save the profile.

The newly added profile appears in the Profiles dialog box.

Click Apply to activate the selected profile to the current print job, or click OK to save the profile.

Editing a Profile

Deleting a Profile

Note: To reset the printer driver to default settings, select the Factory Default

profile, and click Apply. This clears the settings of a selected profile.

The Edit button lets you make changes to an existing profile. The Factory Default profile cannot be edited.

Click Profiles.

In the Select profile section, highlight the profile to be edited, and click Edit.

Any of the three options can be edited: name, icon and description. Click OK to save the edited changes.

The newly edited profile appears in the Profiles dialog box.

Click Apply to activate the selected profile to the current print job, or click OK to save the profile.

The Delete button lets you remove an existing profile. The Factory Default profile cannot be deleted.

11-2

Click Profiles.

In the Select profile section, highlight the profile to be deleted, and click

Delete.

User Guide

A message appears confirming the removal of the profile. Click Yes to remove.

Click OK to close the Profile dialog box.

Importing a Profile

The Import button lets you import a copy of a profile from other printer drivers into your printer driver.

Click Profiles > Import.

Browse for the existing profile (.KXP), select it, and click Open.

A message appears if any of the profile settings in the imported file are not available in the existing driver. Select Yes, to import the profile, or No, to cancel the import.

If you selected Yes in the previous step, the newly imported file appears in the

Profile dialog box.

Click Apply to activate the selected profile to the current print job, or click OK to

save the profile.

Profiles

Exporting a Profile

The Export button lets you export a copy of a profile from your printer driver for use in other printer drivers. The Factory Default profile cannot be exported.

Click Profiles.

In the Select profile section, highlight the profile to be exported, and click

Export.

The Export Profile dialog box appears. Name and save the profile.

Click OK to close the Profiles dialog box.

Printing System Driver

11-3

Glossary

Access code A four-digit code that you must enter at the printing system’s

operation panel to print a Private Print job. An access code can also be used with the

Job storage feature.

Auto configure Device settings feature that queries a printing system through the

network and automatically retrieves settings for optional devices, memory, and RAM

disk. Driver settings will be updated with information received from the physical

printing system. Installed devices will be displayed in the Preview image.

Booklet Layout feature that prints a multi-page document in a booklet format by

using a duplex unit. Two pages are printed on each side of a sheet to create a

document that can be read like a book.

Cassette A removable plastic tray that holds a supply of paper for input to the

printer.

dpi Dots per (linear) inch. Measurement that describes the sharpness and clarity of

printed text and images. The higher the dpi, the more detail there is in the printed

output.

EcoPrint Imaging feature that changes toner saturation, making the entire image,

text and graphics, appear lighter in the printed job. The actual amount of toner used

depends on the printing system mode and the type of data printed (text, graphics, or

both). EcoPrint does not increase print speed. This feature is also available in the

Quick Print and Basic tabs

e-MPS Job storage (e-MPS) is a set of options for saving print jobs in printing

system memory, so that you can print or reprint them later. Print jobs can easily be

reprinted later from the printing system’s operation panel, and printing of sensitive

documents can be restricted to approved users.

Enable client profile Client profile refers to profile settings saved on a server and

accessed by clients in a client/server environment. This feature in the Advanced tab

enables an administrator to control and distribute profiles.

GDI compatible mode A page description language option that accurately

reproduces what is viewed on the screen using the Microsoft Graphical Device

Interface (GDI) component to render the document. It generates data in a raster

printing format, creating a larger printable file.

Gutter Blank space on the left side or top of a printed page that can be increased

by scaling down text and graphics. This supports stapling and hole punching. When

used with Duplex printing, the enlarged blank space lines up evenly on both sides of

the sheet. The larger blank space is created by shifting the printable area to the right

or down as much as one inch (25.4 mm).

User Guide

Halftone screen Imaging process that breaks down an image into dots. An

experienced user can adjust Halftone screen settings to create shades of gray in

graphic images. Larger dots spaced close together create darker shades, and smaller

dots spaced farther apart create lighter shades. Shading can be varied by adjusting

the number of rows of dots, the angle at which rows of dots are placed, and the shape

of the dots.

Job accounting An accounting system that records and controls the number of

pages printed by each account ID. Account IDs can be assigned at the printing system

and stored in the driver. After account IDs are assigned, you can use the Job

accounting option to print in the Job accounting mode.

Job storage Job option that stores a print job permanently on a hard disk for

printing later. You also have the option of protecting the print job from unauthorized

printing by using an access code. This feature is available when a hard disk is installed

and selected in the Device Settings tab.

KIR Imaging feature that smooths the edges of text and vector graphics.

Media source enumeration A Device Settings option that maintains

compatibility for cassettes and feeders between old drivers and new drivers or when

moving from one manufacturer to another. Compatibility creates a smooth transition

for environments using macros or PRESCRIBE commands to access cassettes and

feeders.

MP tray Source tray used for labels, transparencies, envelopes, and custom

printing media.

Optional Printer Components Optional Printer Components include Common

Profiles and Plug-In Modules, and need to be installed separately from the driver

installer. They are located on the Product Library CD in the Advanced Tools menu.

Printing System Driver

PDF The Adobe portable document format (PDF) is independent of the application

software, hardware, and operating system used to create documents, and also of the

output device on which they are displayed or printed.

PDL Page Description Language. This is the language used by your computer to

tell the printing device how to print a document. Availability of some printing options

depends on the selected PDL.

Permanent job storage Job option that stores print jobs in the printing system’s

hard disk. Jobs stored on the hard disk can only be removed by manual deletion, so

are protected from being erased when the printing system is turned off or reset.

Plug-in An accessory program that integrates with the printer driver to enhance or

extend the driver's capabilities.

Poster Layout feature for printing a document in a larger size than the maximum

supported by the printer so the cumulative sheets can be assembled as a poster. Use

this feature to print a document in a large, eye-catching poster format, up to 25 times

larger than the original document size.

PRESCRIBE An internal printer language that embeds commands into specified

locations in a print job.

Print graphics as black This option prints all color graphics and text with black,

rather than grayscale. This feature is intended for CAD applications.

Print text as black Prints all color text as black. It produces faster printing of color

print jobs by reducing the amount of data sent to the printer. In black and white

printing, it increases the detail for light-colored text printed. White text and image

colors are unaffected.

Private print Job option that saves print jobs on the hard disk for printing until a

four-digit access code is entered. Private print jobs are deleted when the printing

system is reset or turned off.

Profile A set of user defined driver settings that are saved as a group. Once saved,

you can select a profile by name and apply its settings to a print job without selecting

each feature individually.

Prologue/Epilogue Advanced feature that allows you to insert a macro into

specific locations in the print job. An advanced user may choose to use this feature to

embed a PRESCRIBE command that will call a macro to overlay PRESCRIBE form

data or a graphic object, such as a logo or a signature, at a specific point in the print

job.

Proof and hold Job option that prints one copy of a print job so that you can proof

it before printing the remaining copies. This feature is available when a hard disk is

installed and selected in the Device Settings tab. After the proof copy is printed and

checked, remaining copies can be printed from the printing system’s operation panel

without sending the job again from the computer.

Quick copy Job option that prints all copies of a print job and stores the job

temporarily on a hard disk for reprinting later. This feature is available when a hard

disk is installed and selected in the Device Settings tab.

Quick Print tab The Quick Print tab improves usability by providing an easier way

to set print options. You can choose basic settings or a predefined printer profile,

rather than having to go to various tabs. Quick Print settings can be captured in a

group called a profile. Profiles support common printing tasks, saving you from having

to repeatedly select the same settings. The Administrator can set the view of the Quick

Print tab through the Installation process, or Administrator Settings in Properties.

RAM disk A feature that lets you set up an area within the printing system memory

as a virtual hard disk for faster printing. RAM disk is not an attached device, but an

allocation of existing printing system memory. RAM disk is temporary. All data sent to

RAM disk memory will be lost when the printing system is reset or turned off.

Resolution The number of dots printed in one inch. Higher resolution improves the

quality of detailed printed images.

vii

Security Watermark Plug-in feature that adds watermark text and a background

pattern to a print job. The text blends into the background pattern making it nearly

invisible when printed. The security watermark appears only when the printed page is

photocopied. A security watermark can be used to help protect against unauthorized

User Guide

reproduction of documents, or simply to differentiate original documents from

photocopies.

SNMP Simple Network Management Protocol. The standard TCP/IP protocol for

managing IP network devices, including printing devices. SNMP settings determine

the level of security when using the Auto Configure feature, and prevent unauthorized

printing to the SNMPv3 printing device. SNMP settings must be set in the

Administrator settings in the Device Settings tab, and in the printing system’s

Embedded Web Server.

Status monitor Optional feature that displays printing system status messages in

the lower right corner of the window during printing. You can customize the

appearance of the status monitor, and determine what messages are displayed and

how by selecting preferences and notifications.

Temporary job storage Job option that stores print jobs on the printing system’s

hard disk. Jobs are removed from memory when the hard disk becomes full.

Transparency A clear plastic, page-sized sheet used as a printing medium.

Transparency interleaving Publishing feature that inserts a backing sheet

between printed transparencies. The backing sheet, also known as an interleaf, helps

keep transparencies clean and prevents them from clinging together.

Virtual mail box Job options that sends print jobs to a choice of virtual output

trays, where they are sorted and stored in the hard disk rather than in physical

mailboxes attached to the printing system. Jobs accumulate in a numbered virtual

output tray until printed. To print, specify the virtual output tray number using the

printing system's operation panel. Virtual mail box print jobs are deleted after printing.

A total of 255 Virtual mail boxes can be assigned.

Watermark The Watermark feature is available in the Advanced tab. A watermark

is a recognizable image or pattern that can be placed on a page or throughout a

document. You can choose one of the standard watermarks or create your own text.

Printing System Driver

viii

DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS

INFORMATION

1. FOR COUNTRIES IN THE EUROPEAN UNION (EU)

The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately.

The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment. Offenders will be subjected to the penalties and measures laid down by the law.

DISPOSE OF OUR DEVICES CORRECTLY

a) Contact the Local Authorities, who will give you the practical information you need and the instructions for handling the

waste correctly, for example: location and times of the waste collection centres, etc.

b) When you purchase a new device of ours, give a used device similar to the one purchased to our dealer for disposal.

The crossed dustbin symbol on the device means that:

- when it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste;

- The producer guarantees the activation of the treatment, collection, recycling and disposal procedures in accordance with Directive 2002/96/CE (and subsequent amendments).

2. FOR OTHER COUNTRIES (NOT IN THE EU)

The treatment, collection, recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question.

Olivetti PRINTING SYSTEM DRIVER QUICK GUIDE

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

1 Installation

Preparing to Install the Driver

Installing Utilities

Express Installation

Upgrading Driver Components

Installing on Windows Vista and Windows XP

Custom Installation

Installing on Windows Vista and Windows XP with a USB Connection

Installing on Windows Vista and Windows XP with a Network Connection

Optional Printer Components

Installing Optional Printer Components

The Add Printer Wizard

Installing on Windows Vista

Installing on Windows XP and Windows 2000

Printer Driver Settings Access

Changing the Default Driver Settings

2 Device Settings

Accessing the Device Settings Tab

Device Options

Setting Device Options

Setting Up Virtual Mail Boxes

Auto Configure

Enabling Auto Configuration

Memory

RAM Disk

Setting the Memory

Setting RAM Disk

Administrator Settings

Job Accounting

Job Accounting Options

Printing with Job Accounting

Operation Panel Message

Displaying the Operation Panel Message

Show Quick Print Tab

Lock Security Settings

Administrator Password

Setting the Administrator Password

Clearing the Administrator Password

SNMP

SNMPv3 Options

Selecting SNMP Settings

User Settings

Identification

Setting User Identification

Units

Selecting a Unit of Measurement

Language Preference

Setting Language Preference

PDL (Page Description Language)

PDL Options

Selecting PDL Options

PDF Options

Printing and Saving to PDF

Compatibility Settings

Media Source Enumeration

Setting Media Sources

Ignore Application Collation

Selecting Printer Driver Collation

Combine Source and Media Type Lists

Creating a Combined Source List

3 Quick Print

Quick Print Options

Specifying Print Options

Multiple pages per sheet

Collation

Duplex Printing

Profile Options

Selecting Profiles

Saving a Profile

Editing a Profile

Deleting a Profile

Importing a Profile

Exporting a Profile

4 Basic

Basic Paper Settings