Olivetti Printing System Online Manual

GO TO THE CONTENTS

Please Read First! .........................................................................1

Trademark Information .................................................................1

1. Printer Drivers for Windows 95................................................2

1-1 Opening the Properties dialog box......................................2

1-2 Properties dialog box..........................................................3

1-3 Setup tab .............................................................................4

1-4 Paper tab .............................................................................6

1-5 Print Quality tab..................................................................7

1-6 Accessories tab..................................................................9

1-7 Watermark tab...................................................................10

1-8 Postscript tab (for PS Printer Driver only).........................12

1-9 Fonts tab (for PS Printer Driver only) ................................13

1-10 Font Download tab (for PS Printer Driver only)..............15

2. Printer Drivers for Windows NT 4.0 .......................................16

2-1 Opening the Properties dialog box....................................16

2-2 Properties dialog box........................................................17

2-3 Setup tab ...........................................................................18

2-4 Paper tab ...........................................................................20

2-5 Print Quality tab................................................................21

2-6 Accessories tab................................................................23

2-7 Watermark tab...................................................................24

2-8 Postscript tab (for PS Printer Driver only).........................26

2-9 Fonts tab (for PS Printer Driver only) ................................27

2-10 Font Download tab (for PS Printer Driver only)..............29

2-11 Device Settings tab (for PS Printer Driver only) .............30

3. “WinPanel” Status Monitor.....................................................31

3-1 Using the “WinPanel” Status Monitor.................................31

3-2 “WinPanel” Status Monitor window ....................................32

3-3 Status messages and icons ...............................................33

4. Macintosh PPD dialog boxes .................................................35

4-1 Configure dialog box .........................................................35

4-2 Page Setup dialog box.......................................................36

4-3 Options dialog box.............................................................37

4-4 Print dialog box..................................................................38

4-5 Print Options dialog box ...................................................39

5. Printer Drivers and Status Monitor for Windows 3.1 ...........40

5-1 Opening the properties dialog box......................................40

5-2 Properties dialog box..........................................................40

5-3 Using the “WinPanel” Status Monitor .................................41

5-4 “WinPanel” Status Monitor window.....................................41

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Please Read First!

This On-Line Manual offers additional information to – and should be read in combination with – your Printing System (H) Instruction Handbook. This manual contains detailed information on the Properties dialog box that appears in the Printer Drivers as well as information on the Status Monitors, both for use with Windows computers. The explanations in this manual were written with the assumption that the user has a basic understanding of how to work in Windows. For further information on using Windows, refer to Windows-related material and other information from Microsoft Corporation.

Trademark Information

• Windows and Windows NT are registered trademarks of Microsoft Corporation.

• PCL is a registered trademark of Hewlett-Packard Company.

• PS (PostScript) and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company or product designations indicated in this manual are trademarks or registered trademarks of their respective companies. The designations ™ and ® will not be used in this manual.

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1. Printer Drivers for Windows 95

This section contains explanations on the basic functions of the Printer Drivers supplied for this printer when operating under Windows 95. These explanations were written with the assumption that the desired Printer Driver has already been installed in your computer. * There are 3 PDLs (Printer Description Languages) compatible for use with this printer: PCL5e, PCL6 and PS, and each has its

own Printer Driver. Thus, depending upon which PDL you are actually using, the explanations, settings and illustrations shown in this manual may differ slightly from what will actually appear on your computer screen.

1-1 Opening the

Properties

dialog box

1. Start up Windows 95.

2. Click on Start in the Task Bar. The Start menu will be displayed.

3. Use the mouse to point to Settings and click on Printers in the submenu that is displayed. The Printers folder will open.

4. Use the right mouse button to click on the icon that corresponds to both this printer and the appropriate PDL. A pop-up menu will be displayed.

5. Click on Properties in the pop-up menu. The Properties dialog box will be displayed.

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1. Printer Drivers for Windows 95

1-2

Properties

dialog box

Tabs: Click on a tab to display its contents.

Arrow [▼]: Click to display a list of selections available for that field.

Field: Displays the currently selected setting. If the cursor ( | ) is displayed within the field, characters and numerals can be

entered directly into that field.

Drop-down list: Displays a list of selections available for a specific field when the arrow (▼) is clicked.

About button: Click to display information for this Printer Driver such as its name and version number.

Restore Defaults button: Click to reset all settings back to their factory default values.

OK button: Click to close the Properties dialog box and save all of the currently selected settings.

Cancel button: Click to close the Properties dialog box without changing any of the previous settings.

Apply button: Click to save all of the currently selected settings without closing the Properties dialog box.

Help button: Click for more detailed information on something you don’t understand regarding the Properties dialog box.

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1. Printer Drivers for Windows 95

1-3

Setup

tab

Copies field: Displays the selected number of prints to be made (1 -

999). The desired number can be selected by typing it directly into this field or by clicking on the (▼, ▲) arrows.

Multiple copies radio buttons: Select the On radio button in order to collate multiple sets of printed documents.

Shift mode radio buttons: Select the On radio button when the optional Finisher is installed on the printer to have each successive set of printed documents shifted slightly from the previous one when ejected.

Stapling radio buttons: Select the On radio button when the optional Finisher is installed on the printer in order to staple each set of printed documents. * Stapling is only available when using 11" x 17", 8 1/2" x 14", 8 1/2" x

11", A3 or A4 size paper.

* To staple prints, the On radio button under Collate at Printer should

be selected and the number of prints to be made should be set to 2 or more.

* If the Stapling options are not available even though the optional

Finisher is installed on the printer, perform the appropriate setting in the Accessories tab. (Refer to page 9.)

Orientation field: Displays the selected orientation of the printed documents: Portrait (length-wise) or Landscape (width-wise).

1 or 2-Sided Printing radio buttons: When the optional Duplex Unit is installed in the printer, the following options are available:

• 1-Sided: Duplex printing will NOT be accomplished.

• Flip on long edge: Select this radio button in order to have the paper turned over by its longer edge during Duplex printing.

• Flip on short edge: Select this radio button in order to have the paper turned over by its shorter edge during Duplex printing.

* If the 1 or 2-sided Printing options are not available even though

the optional Duplex Unit is installed on the printer, perform the appropriate setting in the Accessories tab. (Refer to page 9.)

> If the Portrait option is selected in the Orientation field, Duplex

printing will be accomplished with the resulting 2-sided documents looking like that in books, magazines and the like.

> If the Landscape option is selected in the Orientation field, Duplex

printing will be accomplished with the resulting 2-sided documents looking like that in calendars and the like.

Layout list: Displays the available N-up (thumbnails) and Booklet layout options.

• The N-Up (thumbnails) layout options enable you to print out the reduced images of either 2 or 4 full pages onto a single sheet of paper. For more detailed information, refer to “1N-Up (thumbnails)”, page 5.

• The Booklet layout options enable open-face and duplex (2-sided) printing during the same print job to allow printing of pamphlets, magazines and the like by simply stacking and folding the resulting prints. For more detailed information, refer to “2Booklet”, page 5. (The Booklet layout options are only available in the PS Printer Driver and only when the optional Duplex Unit is installed in the printer.)

* Print Page Borders check box: Place a check in this check box in

order to have a border line drawn between each page.

Paper Entry radio buttons: Enable selection of the location where stapling will occur when the optional Finisher is installed on the printer and the Stapling setting is turned On. Select the Long radio button to staple the long edge of the documents and the Short radio button to staple the short edge.

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1. Printer Drivers for Windows 95

N-Up (thumbnails)

2 pages per sheet: The reduced images of 2 full pages will be printed out onto a single sheet of paper. * If the orientation or size of a page within a single file is different from the

previous page, the image of that next page – and successive pages – will be printed out onto the next piece of paper.

Booklet

The Booklet on

[XX]

options (wherein

[XX]

refers to the size of the paper to be printed onto) enable the printing of 2 pages of a document onto one side of a single sheet of paper, or the printing of 4 pages onto a single sheet of paper using Duplex printing. If 4 pages are to printed, the resulting print will look like that in illustration

, and if 8 or more pages are to printed, the resulting prints will look like that in illustration B. * If the orientation or size of a page within a single file is different from the

previous page, print out will be accomplished WITHOUT a blank page.

4 pages per sheet: The reduced images of 4 full pages will be printed out onto a single sheet of paper. * If the orientation or size of a page within a single file is different from the

previous page, the image of that next page – and successive pages – will be printed out onto the next piece of paper.

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1. Printer Drivers for Windows 95

1-4

Paper

tab

Paper Size field: Displays the currently selected paper (or envelope) size. To change the current setting, click on the arrow (▼) to display a drop-down list of selections available for this field, and then choose from that list. * The acceptable sizes of paper that can be used with this printer is

A3, A4, A5, A6, B4, B5, B6, Folio, 11" x 17", 8 1/2" x 14", 8 1/2" x 11" and 5 1/2" x 8 1/2". The acceptable sizes of envelopes are COM-10, Monarch, DL and C5.

* When printing onto paper or envelopes of a size other than those

sizes noted above, select Custom Size in the drop-down list and click on Custom…. Then enter the desired width of the paper or envelope (metric: 98.4 mm - 297 mm; inches: 3.88" - 11.69") and length (metric: 148 mm - 431.8 mm; inches: 5.83" - 17") in the corresponding dialog box.

* The size selected within the application in use will take priority over

the size setting made here.

* BE SURE to select a size of paper or envelope that is already loaded

or set in the printer. If printing is attempted onto a size of paper or envelope that is not loaded or set in the printer, an error will occur.

Paper Source field: Displays the currently selected location from which paper will be fed. Click on the arrow (▼) to display a drop-down list, and then choose from that list the desired paper feed source. Select Auto to have the printer automatically select an appropriate paper feed source. * The setting made within the application in use will take priority over

the setting made here. If print out is not as expected, check the setting made within the application in use.

Paper Type field: Displays the type of paper currently selected for print out. If that type of paper is loaded in the printer, printout will be accomplished onto that paper. Click on the arrow (▼) to display a drop-down list, and then choose from that list the desired type of paper: Plain, Special, Transparency or Other. * If you select Transparency, the transparencies must be fed from the

optional multi-bypass and the resulting prints will be ejected onto the copy store section. If the optional multi-bypass is not installed on the printer, the Transparency setting will not be available.

Paper Destination field: Displays the currently selected destination for

paper to be ejected. Click on the arrow (▼) to display a drop-down list,

and then choose from that list the desired destination.

* If the optional Finisher or Mailbox Unit are not installed on the printer,

the Paper Destination setting will not be available.

Cover Mode field: Displays the currently selected setting for the Cover

Mode which feeds cover pages from the multi-bypass. Click on the

arrow (▼) to display a drop-down list, and then choose from that list

the desired setting:

• FrontPRINT: A front cover page will be fed and printing will be accomplished onto the front side only.

• Front2Sided: A front cover page will be fed and printing will be accomplished onto the front AND back sides of that page.

• FrontNONPRINT: A front cover page will be fed and that page will be left blank.

• FrontPRINT/BackNONPRINT: A front AND rear cover page will be fed and printing will be accomplished onto the front side of the front page but the rear page will be left blank.

• Front2Sided/BackNONPRINT: A front AND rear cover page will be fed and printing will be accomplished onto the front AND back sides of the front page but the rear page will be left blank.

• FrontNONPRINT/BackNONPRINT: A front AND rear cover page will be fed and both pages will be left blank.

* If the optional Duplex Unit is not installed in the printer, the 2-sided

(duplex) printing settings will not be available.

Fit to Paper field: Displays the currently selected setting for having the image of the document to be printed adjusted to fit the size of the paper to be printed onto. Click on the arrow (▼) at the right of the field to display a drop-down list, and then choose from that list the desired paper size. (This field is NOT available in the PCL5e Printer Driver.)

• The following button is only available in the PS Printer Driver.

Unprintable Area button: Click to open the Unprintable Area dialog box in order to set the desired margins for the top, bottom, left and right sides of the printed page. (This button is only available in the PS Printer Driver.) The available margin settings are: Top/Bottom - metric: 4.3 mm - 74 mm; inches: 0.17" - 2.91" Left/Right - metric: 4.3 mm - 49.2 mm; inches: 0.17" - 1.94"

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1. Printer Drivers for Windows 95

1-5

Print Quality

tab

(For the PCL5e and PCL6 Printer Drivers)

Graphics Mode field: Displays the currently selected method of sending graphics data from your computer to the printer. Click on the arrow (▼) to display a drop-down list, and then choose from that list the desired setting.

• Vector: Sends graphics data to the printer as a mixture of HP-GL/2 and raster images. If this option is selected, data will be sent to the printer and printing will be accomplished faster than with the Raster option but image quality will be lowered.

• Raster: Sends graphics data to the printer as raster images.

* It is not possible to send graphics data only as HP-GL/2 images.

If HP-GL/2 images do not print as they appear on your computer screen when you use the Vector option, change this setting to the Raster option and try to print again.

Dithering field: Displays currently selected dithering setting. (This field is NOT available in the PCL6 Printer Driver.)

• Photo Images: Select this option for the smoothest reproduction of photographs, etc.

• Line Art Images: Select this option when printing documents that contain thin or detailed lines in order to reproduce the clearest contrast between lines and shading.

• Scanned Images: Select this option to get improved results from scanned images.

TrueType Mode field: Click on the arrow (▼) to display a drop-down list, and then choose from that list the desired printing option in regard to fonts.

• Download As Outlines: Select in order to print as quickly as possible.

• Download As Bitmaps: Select in order to print the document just as it appears on your computer screen. Printing speed will be decreased somewhat.

• Print as Graphics: Select when there are graphics or non-repetitive text in the documents to be printed. Select this option as well when the document contains graphics overlaid onto text. * This option is only available when Raster is selected in the

Graphics Mode field.

Use Printer TrueType Font check box: Enables selection of whether to use the fonts installed in the printer or to have the font data downloaded to the printer. > If this box is NOT checked, print out will be accomplished basically

as it appears on your computer screen.

> If this box IS checked, the printer will use its installed fonts and – as

long as it has the appropriate fonts – it will not download any other font data. This option will use less memory in the printer and this will result in faster printing.

Page Protection field: Displays whether or not a portion of the printer’s memory has been designated for printing documents that contain both text and graphics. This option enables the printer to create an image of the entire page in memory BEFORE paper is fed into the printer. This ensures that the entire page will be printed and helps prevent print overrun errors. It is normally recommended that this setting be left on Auto. On the other hand, if you experience difficulty with printing documents such as those that contain complex graphics, it is recommended that On be selected. However, selecting On will use more memory in the printer.

Resolution field: Displays the currently selected printing resolution 600 dpi or 300 dpi. It is normally recommended that this setting be left on 600 dpi, the highest resolution.

Toner Save field: Depending upon the setting made here, toner use can be reduced. It is recommended that this setting be utilized when printing documents that contain only text. Click on the arrow (▼) to display a drop-down list, and then choose from that list the desired setting: Light, Medium, Dark or Off.

EET field: Displays the currently selected setting for edge enhancement which enables the clearest reproduction of edges and curves when printing text and graphics. Click on the arrow (▼) to display a drop-down list, and then choose from that list the desired setting: Light, Medium, Dark or Off.

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1. Printer Drivers for Windows 95

(For the PS Printer Drivers)

Resolution field: Displays the currently selected printing resolution 600 dpi or 300 dpi. It is normally recommended that this setting be left on 600 dpi, the highest resolution.

Special check boxes: Place a check in the appropriate check box in order to print a negative or a mirror image of the document.

• Print as a negative image: Prints a negative image of the

document. This option is useful for black-and-white or coarse RGB images.

• Print as a mirror image: Prints a mirror image of the document.

Halftoning radio buttons: Enable selection of the number of lines per inch (frequency) and angle of the pattern for halftone screens. Adjust the setting if such irregularities such as moire patterns appear when printing photographs or complex images. * Depending upon the application in use, this setting may not be

effective.

Printer memory field: Displays the currently selected size of the printer memory. The Printer Driver uses this setting when sending information such as font data to the printer. The desired memory size can be selected by typing it directly into this field or by clicking on the (▼, ▲) arrows.

Scaling field: Displays the currently selected magnification ratio (25% - 400%). The desired magnification can be selected by typing it directly into this field or clicking on the (▼, ▲) arrows. * If your application provides a scaling feature, adjust the scaling in the

application rather than in this Printer Driver.

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1. Printer Drivers for Windows 95

1-6

Accessories

tab

Installed Options check boxes: Enable selection of those optional accessories that are installed in and on the printer. Note: If you do not select the appropriate installed accessories here, the corresponding settings and options in the various tabs of the Properties dialog box will not be available. For example, if the optional Duplex Unit IS installed but the Duplex Unit check box is left unchecked, Duplex printing will not be possible.

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1. Printer Drivers for Windows 95

1-7

Watermarks

tab

The Watermarks tab allows you to have desired text printed in the background behind graphics, etc. This text may indicate that the document is “Confidential” or indicate some other special message. You may select from among the text that is pre-registered in the printer or create your own watermark text. The darkness and size of each watermark can be adjusted as well.

Select a watermark list: Lists text registered to be printed out as a watermark. Click on the desired text to select it.

Edit... button: Click to edit the watermark that is currently selected in the Select a watermark list. A dialog box that will allow

you to edit that watermark will be displayed. Refer to “●Dialog box for adding or editing watermarks”, page 11, for more detailed information on editing watermarks.

Add... button: Click to add new text to be used as a watermark. A dialog box that will allow you to add a new watermark will be

displayed. Refer to “●Dialog box for adding or editing watermarks”, page 11, for more detailed information on adding watermarks.

Delete button: Click to delete the watermark that is currently selected in the Select a watermark list.

First Page Only check box: Place a check in this check box in order to have the selected watermark printed out only on the

first page of the documents.

Sample image: Displays how the selected watermark will appear on the document to be printed.

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1. Printer Drivers for Windows 95

●

Dialog box for adding or editing watermarks

Text field: Whether editing existing text or creating a new watermark, type the desired text to be used as the watermark in this field.

Font field: Click on the arrow (▼) to display a drop-down list, and then choose from that list the desired font.

Size field: Displays the selected point size of the font. The desired size can be selected by clicking on the (▼, ▲) arrows.

Style field: Click on the arrow (▼) to display a list of available font styles, and then choose from that list the desired style: Bold, Italic or Regular.

Darkness: Drag the scroll bar slider to change the darkness of the text to that desired.

Angle: Drag the scroll bar slider to change the angle of the text to that desired.

Position radio buttons: Enable selection of the location of the watermark on the document page.

• Automatically center watermark: Select this radio button in order to have the watermark text automatically centered on the document.

• Position relative to center: Select this radio button in order to adjust the location of the watermark on the document page. The desired location can be selected by typing the desired values directly into the corresponding fields (x, y) or by clicking on the (▼, ▲) arrows at the right of each field.

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+ 30 hidden pages

Olivetti Printing System Online Manual

Contents

Please Read First!

Trademark Information

1. Printer Drivers for Windows 95