Olivetti P26 User Manual

Digital Color Printer

Olivetti d-Color P26

User Guide

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

September 2006

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

Packard Company. Microsoft, MS-DOS and Windows are registered trademarks of Microsoft

Corporation. Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple

Computer. Other product names and brand names are registered trademarks or

trademarks of their proprietors. Please note that Microsoft Windows XP was used to produce all screenshots in this manual. These screenshots may vary if you are usin g any other operating system, but the principle is the same.

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, induce vomiting and seek medical attention. Never attempt to induce vomiting if person is unconscious.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

Preface> 3

IRECTIVE

OLLECTION

LECTRIC AND ELECTRONIC DEVICES AND THEIR

2002/96/CE

, R

ECYCLING AND DISPOSAL OF

ON THE TREATMENT

COMPONENTS

1. FOR C

OUNTRIES IN THE EUROPEAN UNION

The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.

Offenders will be subjected to the penalties and measures laid down by the law.

TO DISPOSE OF OUR DEVICES CORRECTLY:

(a) Contact the Local Authorities, who will give you the

practical information you need and the instructions for handling the waste correctly, for example: location and times of the waste collection centres, etc.

(b) When you purchase a new device of ours, give a used

device similar to the one purchased to our dealer for disposal.

The crossed dustbin symbol on the device means that:

• When it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste;

• Olivetti guarantees the activation of the treatment, collection, recycling and disposal procedures in accordance with Directive 2002/96/CE (and subsequent amendments).

(EU)

2. FOR

Directive 2002/96/CE on the Treatment, Collection, Recycling and Disposal of Electric

OTHER COUNTRIES (NOT IN THE

The treatment, collection, recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question.

EU)

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . 3

Directive 2002/96/CE . . . . . . . . . . . . . . . . . . . . . . 4

1. For Countries in the European Union (EU) . . . . . . 4

2. For other Countries (not in the EU). . . . . . . . . . . 4

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Notes, Cautions and Warnings . . . . . . . . . . . . . . . . 7

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printer overview. . . . . . . . . . . . . . . . . . . . . . . . . 10

Changing the display language . . . . . . . . . . . . . . 12

Paper recommendations. . . . . . . . . . . . . . . . . . . . 13

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 14

Face down stacker . . . . . . . . . . . . . . . . . . . . . . . 15

Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . 15

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loading paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Printer settings in Windows . . . . . . . . . . . . . . . . . 21

PCL or PostScript . . . . . . . . . . . . . . . . . . . . . . . . 21

Printing preferences in Windows applications. . . . . 21

Secure printing . . . . . . . . . . . . . . . . . . . . . . . . . 24

Store to hard disk . . . . . . . . . . . . . . . . . . . . . . . 27

A Guide to printing . . . . . . . . . . . . . . . . . . . . . . . . 29

How to access the driver screens . . . . . . . . . . . . . 29

Changing the driver defaults . . . . . . . . . . . . . . . . 30

Changing the application’s driver settings . . . . . . . 30

PCL saved driver settings . . . . . . . . . . . . . . . . . . 30

Setting the driver device options . . . . . . . . . . . . . 31

Blacks and Greys . . . . . . . . . . . . . . . . . . . . . . . . 33

Black printing (black generation) . . . . . . . . . . . . . 34

Fine lines enhancement . . . . . . . . . . . . . . . . . . . 37

Greyscale printing . . . . . . . . . . . . . . . . . . . . . . . 38

Colour matching . . . . . . . . . . . . . . . . . . . . . . . . . . 41

What this guide describes . . . . . . . . . . . . . . . . . . 42

Printer colour management . . . . . . . . . . . . . . . . . 43

About RGB and CMYK colour . . . . . . . . . . . . . . . . 44

Office colour . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Office colour - RGB options . . . . . . . . . . . . . . . . . 46

Graphic pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Contents> 5

Types of ICC profile supported. . . . . . . . . . . . . . . 50

Graphic pro workflow – overview . . . . . . . . . . . . . 52

Matching the colour of a monitor,

scanner or camera . . . . . . . . . . . . . . . . . . . . . . 54

Simulating another printer - RGB source data . . . . 59

CMYK ink simulations - CMYK source data. . . . . . . 64

Rendering intents. . . . . . . . . . . . . . . . . . . . . . . . 68

Pure black text / graphics . . . . . . . . . . . . . . . . . . 70

Colour match precision . . . . . . . . . . . . . . . . . . . . 70

Printer driver settings for ICC profile creation or

no colour matching. . . . . . . . . . . . . . . . . . . . . . 71

Finishing options . . . . . . . . . . . . . . . . . . . . . . . . 73

Collating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Colour separation. . . . . . . . . . . . . . . . . . . . . . . . 80

Separating queued print jobs. . . . . . . . . . . . . . . . 82

Cover print . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Custom page size. . . . . . . . . . . . . . . . . . . . . . . . 86

Duplex (double-sided) printing. . . . . . . . . . . . . . . 90

Printing multiple pages on one sheet (N-up) . . . . . 93

Poster printing. . . . . . . . . . . . . . . . . . . . . . . . . . 96

Scale to page. . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Watermarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Print jobs menu . . . . . . . . . . . . . . . . . . . . . . . . .101

Information menu . . . . . . . . . . . . . . . . . . . . . . .101

Shutdown menu. . . . . . . . . . . . . . . . . . . . . . . . .102

Print menu . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Media menu. . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Colour menu . . . . . . . . . . . . . . . . . . . . . . . . . . .109

System configuration menu. . . . . . . . . . . . . . . . .111

PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . .113

PPR emulation . . . . . . . . . . . . . . . . . . . . . . . . . .115

FX emulation . . . . . . . . . . . . . . . . . . . . . . . . . . .117

USB menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Network menu. . . . . . . . . . . . . . . . . . . . . . . . . .118

Maintenance menu. . . . . . . . . . . . . . . . . . . . . . .119

Usage menu . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Job Log Menu . . . . . . . . . . . . . . . . . . . . . . . . . .121

Overlays and Macros (Windows only) . . . . . . . . 122

What are overlays and macros? . . . . . . . . . . . . . .122

Creating PostScript overlays . . . . . . . . . . . . . . . .123

Printing with PostScript overlays . . . . . . . . . . . . .127

Creating PCL Overlays . . . . . . . . . . . . . . . . . . . .128

Contents> 6

Printing with PCL overlays. . . . . . . . . . . . . . . . . .132

Replacing consumable items . . . . . . . . . . . . . . . 133

Consumable order details . . . . . . . . . . . . . . . . . .134

Toner cartridge replacement . . . . . . . . . . . . . . . .134

Image drum replacement . . . . . . . . . . . . . . . . . .139

Replacing the belt unit . . . . . . . . . . . . . . . . . . . .143

Fuser replacement . . . . . . . . . . . . . . . . . . . . . . .146

Cleaning the LED head . . . . . . . . . . . . . . . . . . . .148

Installing upgrades . . . . . . . . . . . . . . . . . . . . . . 149

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . .149

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . .151

Hard disk drive . . . . . . . . . . . . . . . . . . . . . . . . .155

Additional paper tray . . . . . . . . . . . . . . . . . . . . .157

Adjusting Windows printer drivers . . . . . . . . . . . .158

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . 160

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

OTES

, C

AUTIONS AND

NOTE:

A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product.

ARNINGS

CAUTION!

A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning appears in this manual like this. A warning provides additional information which, if ignored, may result in a risk of personal injury.

Notes, Cautions and Warnings> 7

NTRODUCTION

Congratulations on buying this colour printer. Your new printer is designed with advanced features to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of print media for the office.

Your printer includes these features:

> Multi-level technology produces subtler tones and

smoother gradations of colour to lend photographic quality to your documents;

> Up to 26 pages per minute in full colour for fast printing of

high impact colour presentations and other documents;

> Up to 32 pages per minute in black and white for fast and

efficient printing of all general purpose documents not requiring colour;

> 600 x 600, 1200 x 600 dpi (dots per inch) and 600 x 600

x 2 bit print resolution for high quality image production showing the finest detail;

> Single Pass colour Digital LED technology for high speed

processing of your printed pages;

> Profile Assistant utility allows you to download ICC profiles

to the hard disc (Hard Disc Drive required);

> PostScript 3, PCL 5C and Epson FX emulations for industry

standard operation and wide compatibility with most computer software;

> 10Base-T and 100Base-TX network connection lets you

share this valuable resource among users on your office network;

> Photo Enhance mode to improve printouts of photographic

images (Windows PCL driver only);

Introduction> 8

Additionally, the following optional features are also available:

> Automatic two-sided (duplex) printing for economical use

of paper and compact printing of larger documents ;

> Additional paper tray for loading a further 530 sheets to

minimise operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media;

> Additional memory allows printing of more complex

pages. For example, high resolution banner printing;

> Internal hard disk drive for storage of overlays, macros

and downloadable fonts, and automatic collation of multiple copies of multipage documents ;

Introduction> 9

RINTER OVERVIEW

RONT VIEW

1. Output stacker, face down.

Standard printed copy delivery point. Holds up to 250 sheets at 80g/m².

2. Operator panel. Menu driven operator

controls and LCD display panel.

3. Paper tray. Standard blank paper

tray. Holds up to 300 sheets of 80g/m² paper.

4. Multi purpose tray (80g/m²). Used for feeding heavier paper

stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

5. ON/OFF switch.

6. Front cover release lever.

7. Multi-purpose tray release lever

8. Top cover release button.

The LCD display language can be changed to show different languages. (see “Changing the display language” on page 12).

Introduction> 10

EAR VIEW

This view shows the connection panel, the rear output stacker and the location of the optional duplex (two-sided printing) unit.

5. ON/OFF switch.

9. AC power socket.

10. USB interface.

* The Network Interface has a protective “plug” which must be

removed before connection can be made.

11. Network interface.*

12. Duplex unit (when fitted).

13. Rear, face up, 100 sheet stacker.

When the rear paper stacker is folded down paper exits the printer through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 203g/m² media.

Introduction> 11

HANGING THE DISPLAY LANGUAGE

The default language used by your printer for display messages and for report printing is English. If required, this can be changed to:

German Danish French Dutch Italian Turkish Spanish Portuguese Swedish Polish Russian Greek Finnish Czech Hungarian Norwegian

See the information for changing the language setting contained in the readme.html file on the driver CD.

Introduction> 12

APER RECOMMENDATIONS

Your printer will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. Suitable types are:

• Arjo Wiggins Conqueror Colour Solutions 90g/m²;

• Colour Copy by Neusiedler.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Transparencies should be of the type designed for use in copiers and laser printers. In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. Suitable types are:

• A very White Laser Label types 7162, 7664, 7666 (A4), or 5161 (Letter);

Paper recommendations> 13

ASSETTE TRAYS

SIZE DIMENSIONS WEIGHT (G/M²)

A6 (Tray 1 only)

A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in. 216 x 356mm

105 x 148mm

Light 64-74g/m² Medium 75-90g/m² Heavy 91-120g/m² Ultra heavy121-176g/m²

(Tray 2 only)

If you have identical paper stock loaded in another tray (2nd tray if you have one, or multi purpose tray) you can have the printer automatically switch to the other tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settin gs. (See “Printer Settings in Windows” later in this guide.) When printing from other systems, this function is enabled in the Print Menu. (See “Menu Functions” later in this guide.)

ULTI PURPOSE TRAY

The multi purpose tray can handle the same sizes as the cassette trays but in weights up to 203g/m². For very heavy paper stock use the face up (rear) paper stacker. This ensures that the paper path through the printer is almost straight.

The multi purpose tray can feed paper widths as small as 100mm and lengths up to 1200mm (banner printing).

For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm.

Paper or transparencies should be loaded print side up and top edge into the printer. Do not use the duplex (two-sided printing) function.

Paper recommendations> 14

ACE DOWN STACKER

The face down stacker on the top of the printer can hold up to 250 sheets of 80g/m² standard paper, and can handle paper stocks up to 176g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

ACE UP STACKER

The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 sheets of 80g/m² standard paper, and can handle stocks up to 203g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than 176g/m².

UPLEX UNIT

This option provides automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 75-105g/m².

Paper recommendations> 15

OADING PAPER

ASSETTE TRAYS

1. Remove the paper tray from the printer.

Fan the paper to be loaded at the edges and in the middle to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again.

Loading paper> 16

3. Load letter headed paper face down and top edge towards the front of the printer, as shown.

4. Adjust the rear stopper (1) and paper guides (2) to the size of paper being used.

To prevent paper jams:

• Do not leave space between the paper and the guides

and rear stopper.

• Do not overfill the paper tr ay. Capacity depends on the

type of paper stock.

• Do not load dam a ged pa per.

• Do not load paper of different sizes or types at the

same time.

• Do not pull the paper tray out during printing (except

as described below for the 2nd tray).

• Close the paper tray gently.

5. If you have two trays and you are printing from the 1st (upper) tray, you can pull out the 2nd (lower) tray during printing to reload it. However, if printing from the 2nd (lower) tray, do not pull out the 1st (upper) tray. This will cause a paper jam.

Loading paper> 17

6. For face down printing, make sure the face up (rear) stacker (3) is closed (the paper exits from the top of the printer). Stacking capacity is approximately 250 sheets, depending on paper weight.

7. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

8. Always use the face up (rear) stacker for heavy paper (card stock etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Loading paper> 18

ULTI PURPOSE TRAY

1. Open the multi purpose tray (1).

2. Fold out the paper supports (2).

3. Press gently down on the paper platform (3) to ensure it is latched down.

4. Load the paper and adjust the paper guides (4) to the size of paper being used.

• For single-sided printing on headed paper load the

paper into the multi purpose tray with pre-printed side up and top edge into the printer.

Loading paper> 19

•For two-sided (duplex) printing on headed paper load

the paper with pre-printed side down and top edge away from the printer. (Optional duplex unit must be installed for this function.)

• Envelopes should be loaded face up with top edge to

the left and short edge into the printer. Do not select duplex printing on envelopes.

• Do not exceed the paper capacity of abou t 50 sheets or

10 envelopes. Maximum stacking depth is 10mm.

5. Press the tray latch button (5) inwards to release the paper platform, so that the paper is lifted and gripped in place.

Set the correct paper size for the multi purpose tray in the Media Menu (see “Menu Functions”).

Loading paper> 20

RINTER SETTINGS IN

Your printer’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.

The illustrations in this chapter show Windows XP. Windows 2000 versions may appear slightly different, but the principles are the same.

INDOWS

PCL OR P

If you print mainly from general “Office” applications choose one of the PCL drivers. For faster printing of PDF documents, choose PostScript. If you print mainly from professional DTP and graphics applications, choose PostScript.

RINTING PREFERENCES IN WINDOWS APPLICATIONS

When you choose to print your document from a Windows application program a print dialogue box appears. This dialogue usually specifies the name of the printer on which you will print your document. Next to the printer name is a Properties button.

When you click Properties a new window opens which contains a short list of the printer settings available in the driver, which you can choose for this document.

The window which opens when you click Properties depends on which printer driver has been installed. The PostScript driver offers different choices to the PCL driver.

OSTSCRIPT

Printer settings in Windows> 21

OSTSCRIPT EMULATION

1. Page orientation sets

portrait (tall) or landscape (wide) page orientation. The “rotated” rotates the paper through 90

degrees anti-clockwise.

2. When printing double

sided pages (duplex unit required). You can flip the paper either on its long edge or short edge.

3. Pages can be printed in forward or reverse order. If using the face down (top) paper stacker, forward order is usually appropriate to ensure that pages are stacked in numerical order. If using the face up (rear) paper stacker, reverse order would normally stack your pages in numerical order.

4. You can specify how many pages to print on a sheet. Pages will be scaled to fit the number you choose. If you choose booklet printing (requires duplex unit) two pages will automatically be set, and pages will be printed with the correct pages opposite one another so that folding the stacked printout produces a booklet.

5. Advanced options are also available, such as how to download TrueType fonts, and whether advanced options such as booklet printing are available.

The printer driver contains extensive on-line help for these items to help you make the most appropriate choices.

Printer settings in Windows> 22

PCL

EMULATION

When you click the Properties button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document.

Paper size should be the same as the page size o f your document (unless you wish to scale the printout

1 2

to fit another size), and should also be the same as the size of paper you will

feed into the printer.

You can choose the source

of the paper to feed, which may be Tray 1 (the standard paper tray), Tray 2 (if you have the optional 2nd paper tray installed) or the multi purpose feeder. You can also click on the appropriate part of the screen graphic to select your preferred tray.

3. A variety of document finishing options can be selected, such as normal one page per sheet, or N-up (where N can be any number up to 16) for printing scaled down pages at more than one page per sheet. Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet. Booklet printing requires the duplex unit to be installed in your printer.

Poster printing will print large pages as tiles spread over multiple sheets.

4. For two-sided printing, you can choose to flip the page by the long edge or the short edge. Of course, this requires that a duplex unit be installed in your printer.

5. If you have changed some printing preferences before and saved them as a set, you can recall them to avoid having to set them individually each time you need them.

6. A single on-screen button restores the default settings.

Printer settings in Windows> 23

ECURE PRINTING

Secure printing allows you to print confidential documents on printers that are shared with other users in a network environment.

The document does not print until a PIN (Personal Identification Number) is entered through the Printer Control Panel. You must go to the printer and enter the PIN.

This feature requires the hard disk drive in your printer, this device must be enabled in the printer driver. (See “Setting the driver device options” on page 31)

The secure printing feature is not available for Mac OS X. If there is not enough hard disk space for the spooled data, a

“Disk Full” message displays, and only one copy prints. The secure printing feature may not be available from within

some PC applications. If your application software has a collate print option, turn it off.

Otherwise secure printing will not work. There are three parts in secure printing: Sending the document to the printer; Printing the document (page 26); Deleting the document when it is not required (page 27).

ENDING THE DOCUMENT

Windows

1. If using the PCL driver, in the [Setup] tab choose any

saved driver settings you wish to use. See “Recalling saved driver settings” on page 31.

2. In the driver’s [Job Options] tab, click [Secure Print].

Printer settings in Windows> 24

3. The Job PIN (Personal Identification Number) window opens.

4. If the PIN window does not open, click the [PIN] button.

5. In the Job PIN window, enter a [name] for this print job.

6. The name may be up to 16 alpha-numeric characters. If

you have more than one print job stored on the printer when you come to print, you will need a distinctive name to distinguish between each of your print jobs.

7. If you would like a prompt at the printer for the job name, click the [Request…] checkbox below the name entry.

8. Enter a number from 0000 to 9999 in the [PIN] box.

9. Your PIN must be unique on this printer. Each user should

be allocated a PIN by the system administrator.

10. Click [OK] to accept your changes.

11. Click [OK] to close the Printer Properties window.

12. Print your document.

13. The print job will be sent to the printer, but will not print

at this time.

Printer settings in Windows> 25

RINTING THE DOCUMENT

Your secure print job is printed using the Printer Control Panel on the front of the printer.

READY

ATTENTION

BACK

ENTER

ON LINE

CANCEL

1. When the printer is idle (“ONLINE” indicated in the display), use the +/- buttons to select the PRINT JOB menu, then press [ENTER].

2. Select “ENCRYPTED/STORED JOB”.

3. Use the +/- buttons to enter the first digit of your PIN,

then press [ENTER].

4. Repeat step 3 to enter the remaining three digits.

5. If you have more than one stored document, a list

appears in the display.

6. Use the +/- buttons to select the name of the print job you wish to print, and press [ENTER] to select it.

7. If necessary, use the +/- buttons to highlight the PRINT option.

8. Press [ENTER] to confirm you wish to print the document.

9. Use the +/- buttons to select the number of collated

copies you require.

10. Press [ENTER] to print your document. When all required copies have been printed your document

is automatically deleted from the printer’s hard disk.

It is also possible to print and delete secure documents remotely from your PC using the Storage Device Manager utility.

Printer settings in Windows> 26

ELETING A SECURE PRINT DOCUMENT

If you change your mind about printing a secure document, you can delete it from the printer’s hard disk without printing it first.

1. Follow steps 1 to 4 in the above procedure for printing the document.

2. Use the +/- buttons to highlight the DELETE option and press [ENTER].

3. If necessary, use the +/- buttons to highlight the YES choice, and press [ENTER] to confirm the deletion.

Your document is deleted from the printer’s hard disk without printing.

TORE TO HARD DISK

This feature allows print jobs to be created on the PC and stored on the printer’s hard disk for printing on demand. This is good for forms, generic memos, letterhead, stationery, etc.

If you use this feature for standard forms, for example, you can walk up to the printer at any time and print off your forms without having to re-send them from the PC.

This feature works in exactly the same way as the secure printing feature described earlier in this Chapter, and is available only in the Windows PostScript and PCL drivers. The difference with job spooling is that the document is not automatically deleted from the printer’s hard disk after printing. It remains there for future use until you delete it from the Printer Control Panel or from your PC with the Storage Device Manager utility.

NOTE:

If this choice does not appear in the driver screens, or if it is greyed out, check to ensure that the hard disk is enabled in the printer driver. (See“Setting the driver device options” on page 31)

Like the secure printing feature, there are three parts in job spooling:

1. Sending the document

2. Printing the document

3. Deleting a stored document

Printer settings in Windows> 27

ENDING THE DOCUMENT

Follow the same procedures as described in the section “Sending the document” on page 24 for sending a secure document, except that on the [Job Options] tab in step 2, click [Store to HDD].

RINTING THE DOCUMENT

Follow the same procedures as described in the section “Printing the document” on page 26 for printing a secure document. In this case the document will not be deleted from the hard disk after it has been printed.

ELETING A STORED DOCUMENT

Follow the procedure as described in “Deleting a secure print document” on page 27 for deleting a secure print document.

Like secure print documents, any other documents stored on the printer’s hard disk can also be deleted remotely from the PC using the Storage Device Manager utility.

Printer settings in Windows> 28

A G

UIDE TO PRINTING

This Chapter provides a convenient on-screen reference to the many features of the driver software supplied with your printer.

HOW TO

ACCESS THE DRIVER SCREENS

Most of the features described are accessed via the printer driver screens. How you access them depends on your computer and its operating system.

INDOWS DRIVERS

The driver windows are tabbed dialogue boxes, offering a wide range choices about how you want to print your documents.

There are two ways to access the driver features from within Windows:

1. Directly from the Windows “Printers” folder (“Printers and Faxes” folder in Windows XP).

If you choose this method any changes you make will become the driver defaults. This means they will remain active for all your applications unless you specifically change them from within the application’s Print dialogue.

2. From your application’s Print dialogue. If you choose this method any changes you make will

usually only last for as long as the particular application is running, or until you change them again. In most cases, once you quit the application the driver defaults will return.

NOTE:

Settings made from the printer’s own control panel are the printer defaults. They determine how your printer will behave unless you specify otherwise from your computer.

The driver defaults override the printer defaults.

Application Print settings override both the printer defaults and the driver defaults.

A Guide to printing> 29

HANGING THE DRIVER DEFAULTS

INDOWS

1. Click [Start] → [Printers and Faxes] to open the Printers

2. In the Printers and Faxes window, right-click on the

HANGING THE APPLICATION’S DRIVER SETTINGS

INDOWS

1. In your application, open the file you want to print.

2. On the [File] menu, choose [Print…].

3. In the application’s Print dialogue, make sure the printer

ACINTOSH

The Mac user interface is very different to that in Windows. In particular, OS X differs considerably from previous versions. Full instructions are therefore included with each procedure.

XP/2000/S

and Faxes window.

appropriate printer driver icon, and choose [Printing Preferences] from the context menu.

shown is the appropriate one, and click [Properties].

ERVER

2003

PCL

SAVED DRIVER SETTINGS

This feature, unique to the Windows PCL drivers, allows you to save the printer driver settings and reuse them later. This could be useful if you frequently print many different types of document that require different printer driver settings.

Recalling saved settings in the PCL drivers is a simple task that must be done first, before any job-specific changes are made. Rather than repeat the procedure throughout this manual, it is described here.

AVING A SET OF DRIVER SETTINGS

1. Make any changes to the driver settings you want, as

described in the relevant section of this manual.

A Guide to printing> 30

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