The manufacturer reserves the right to carry out modifications to the product described in this manual at any time
and without any notice.
ENERGY STAR is a U.S. registered mark.
The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection
Agency in response to environmental issues and for the purpose of advancing the development and utilization of
more energy efficient office equipment.
Your attention is drawn to the following actions which could compromise the conformity attested to above, as well
as the characteristics of the product:
• incorrect electrical power supply;
• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the
User’s Manual supplied with the product;
• replacement of original components or accessories with others of a type not approved by the manufacturer, or
performed by unauthorised personnel.
The mark affixed to the product certifies that
the product satisfies the basic quality
requirements.
All rights reserved. No part of this material may be reproduced or transmitted in any
form or by any means, electronic or mechanical, including photocopying, recording or
by any information storage and retrieval system, without permission in writing from
the Publisher.
P
REFACE
Every effort has been made to ensure that the information in this document is
complete, accurate, and up-to-date. The manufacturer assumes no
responsibility for the results of errors beyond its control. The manufacturer also
cannot guarantee that changes in software and equipment made by other
manufacturers and referred to in this guide will not affect the applicability of the
information in it. Mention of software products manufactured by other
companies does not necessarily constitute endorsement by the manufacturer.
While all reasonable efforts have been made to make this document as accurate
and helpful as possible, we make no warranty of any kind, expressed or implied,
as to the accuracy or completeness of the information contained herein.
Packard Company.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft
Corporation.
Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple
Computer.
Other product names and brand names are registered trademarks or
trademarks of their proprietors.
Please note that Microsoft Windows XP was used to produce all screenshots in this
manual. These screenshots may vary if you are usin g any other operating system,
but the principle is the same.
E
MERGENCY FIRST AID
Take care with toner powder:
If swallowed, induce vomiting and seek medical
attention. Never attempt to induce vomiting if person is
unconscious.
If inhaled, move the person to an open area for fresh air.
Seek medical attention.
If it gets into the eyes, flush with large amounts of water
for at least 15 minutes keeping eyelids open. Seek
medical attention.
Spillages should be treated with cold water and soap to
help reduce risk of staining skin or clothing.
Preface> 3
D
IRECTIVE
OLLECTION
C
LECTRIC AND ELECTRONIC DEVICES AND THEIR
E
2002/96/CE
, R
ECYCLING AND DISPOSAL OF
ON THE TREATMENT
COMPONENTS
,
1. FOR C
OUNTRIES IN THE EUROPEAN UNION
The disposal of electric and electronic devices as solid urban waste is
strictly prohibited: it must be collected separately. The dumping of these
devices at unequipped and unauthorized places may have hazardous
effects on health and the environment.
Offenders will be subjected to the penalties and measures laid down by
the law.
TO DISPOSE OF OUR DEVICES CORRECTLY:
(a)Contact the Local Authorities, who will give you the
practical information you need and the instructions for
handling the waste correctly, for example: location and
times of the waste collection centres, etc.
(b)When you purchase a new device of ours, give a used
device similar to the one purchased to our dealer for
disposal.
The crossed dustbin symbol on the device means that:
• When it to be disposed of, the device is to be taken to
the equipped waste collection centres and is to be
handled separately from urban waste;
• Olivetti guarantees the activation of the treatment,
collection, recycling and disposal procedures in
accordance with Directive 2002/96/CE (and
subsequent amendments).
(EU)
2. FOR
Directive 2002/96/CE on the Treatment, Collection, Recycling and Disposal of Electric
OTHER COUNTRIES (NOT IN THE
The treatment, collection, recycling and disposal of electric and electronic
devices will be carried out in accordance with the laws in force in the
country in question.
A note appears in this manual like this. A note provides
additional information to supplement the main text which
may help you to use and understand the product.
W
ARNINGS
CAUTION!
A caution appears in this manual like this. A caution
provides additional information which, if ignored, may
result in equipment malfunction or damage.
WARNING!
A warning appears in this manual like this. A warning
provides additional information which, if ignored, may
result in a risk of personal injury.
Notes, Cautions and Warnings> 7
I
NTRODUCTION
Congratulations on buying this colour printer. Your new printer is
designed with advanced features to give you clear, vibrant colour
prints and crisp black and white pages at high speed on a range
of print media for the office.
Your printer includes these features:
> Multi-level technology produces subtler tones and
smoother gradations of colour to lend photographic
quality to your documents;
> Up to 26 pages per minute in full colour for fast printing of
high impact colour presentations and other documents;
> Up to 32 pages per minute in black and white for fast and
efficient printing of all general purpose documents not
requiring colour;
> 600 x 600, 1200 x 600 dpi (dots per inch) and 600 x 600
x 2 bit print resolution for high quality image production
showing the finest detail;
> Single Pass colour Digital LED technology for high speed
processing of your printed pages;
> Profile Assistant utility allows you to download ICC profiles
to the hard disc (Hard Disc Drive required);
> PostScript 3, PCL 5C and Epson FX emulations for industry
standard operation and wide compatibility with most
computer software;
> 10Base-T and 100Base-TX network connection lets you
share this valuable resource among users on your office
network;
> Photo Enhance mode to improve printouts of photographic
images (Windows PCL driver only);
Introduction> 8
Additionally, the following optional features are also available:
> Automatic two-sided (duplex) printing for economical use
of paper and compact printing of larger documents ;
> Additional paper tray for loading a further 530 sheets to
minimise operator intervention, or different paper stocks
for letterhead stationery, alternative paper sizes or other
print media;
> Additional memory allows printing of more complex
pages. For example, high resolution banner printing;
> Internal hard disk drive for storage of overlays, macros
and downloadable fonts, and automatic collation of
multiple copies of multipage documents ;
Introduction> 9
P
RINTER OVERVIEW
F
RONT VIEW
8
8
7
2
1
7
6
3
1. Output stacker, face
down.
Standard printed copy
delivery point. Holds
up to 250 sheets at
80g/m².
2. Operator panel.
Menu driven operator
controls and LCD
display panel.
3. Paper tray.
Standard blank paper
tray. Holds up to 300
sheets of 80g/m²
paper.
4
4. Multi purpose tray (80g/m²).
Used for feeding heavier paper
stocks, envelopes and other special
media. Also for manual feeding of
single sheets when required.
5. ON/OFF switch.
6. Front cover release lever.
7. Multi-purpose tray release lever
8. Top cover release button.
5
The LCD display language can be changed to show different
languages. (see “Changing the display language” on page 12).
Introduction> 10
R
5
10
9
EAR VIEW
This view shows the connection panel, the rear output stacker
and the location of the optional duplex (two-sided printing) unit.
13
11
12
5. ON/OFF switch.
9. AC power socket.
10. USB interface.
* The Network Interface has a protective “plug” which must be
removed before connection can be made.
11. Network interface.*
12. Duplex unit (when fitted).
13. Rear, face up, 100 sheet
stacker.
When the rear paper stacker is folded down paper exits the
printer through the rear of the printer and is stacked here face
up. This is mainly used for heavy print media. When used in
conjunction with the multi purpose feed tray, the paper path
through the printer is essentially straight. This avoids bending
the paper around curves in the paper path and enables feeding
of up to 203g/m² media.
Introduction> 11
C
HANGING THE DISPLAY LANGUAGE
The default language used by your printer for display messages
and for report printing is English. If required, this can be changed
to:
See the information for changing the language setting contained
in the readme.html file on the driver CD.
Introduction> 12
P
APER RECOMMENDATIONS
Your printer will handle a variety of print media, including a range
of paper weights and sizes, transparencies and envelopes. This
section provides general advice on choice of media, and explains
how to use each type.
The best performance will be obtained when using standard
75~90g/m² paper designed for use in copiers and laser printers.
Suitable types are:
• Arjo Wiggins Conqueror Colour Solutions 90g/m²;
• Colour Copy by Neusiedler.
Use of heavily embossed or very rough textured paper is not
recommended.
Pre-printed stationery can be used, but the ink must not offset
when exposed to the high fuser temperatures used in the printing
process.
Envelopes should be free from twist, curl or other deformations.
They should also be of the rectangular flap type, with glue that
remains intact when subjected to hot roll pressure fusing used in
this type of printer. Window envelopes are not suitable.
Transparencies should be of the type designed for use in
copiers and laser printers. In particular, avoid office
transparencies designed for use by hand with marker pens.
These will melt in the fuser and cause damage.
Labels should also be of the type recommended for use in
copiers and laser printers, in which the base carrier page is
entirely covered by labels. Other types of label stock may
damage the printer due to the labels peeling off during the
printing process. Suitable types are:
• A very White Laser Label types 7162, 7664, 7666 (A4),
or 5161 (Letter);
Paper recommendations> 13
C
ASSETTE TRAYS
SIZEDIMENSIONSWEIGHT (G/M²)
A6 (Tray 1
only)
A5148 x 210mm
B5182 x 257mm
Executive184.2 x 266.7mm
A4210 x 297mm
Letter215.9 x 279.4mm
Legal 13in.216 x 330mm
Legal 13.5in.216 x 343mm
Legal 14in.216 x 356mm
If you have identical paper stock loaded in another tray (2nd tray
if you have one, or multi purpose tray) you can have the printer
automatically switch to the other tray when the current tray runs
out of paper. When printing from Windows applications, this
function is enabled in the driver settin gs. (See “Printer Settings in
Windows” later in this guide.) When printing from other systems,
this function is enabled in the Print Menu. (See “Menu Functions”
later in this guide.)
M
ULTI PURPOSE TRAY
The multi purpose tray can handle the same sizes as the cassette
trays but in weights up to 203g/m². For very heavy paper stock
use the face up (rear) paper stacker. This ensures that the paper
path through the printer is almost straight.
The multi purpose tray can feed paper widths as small as 100mm
and lengths up to 1200mm (banner printing).
For paper lengths exceeding 356mm (Legal 14in.) use paper
stock between 90g/m² and 128g/m² and the face up (rear) paper
stacker.
Use the multi purpose tray for printing on envelopes and
transparencies. Up to 50 sheets of transparencies or 10
envelopes can be loaded at one time, subject to a maximum
stacking depth of 10mm.
Paper or transparencies should be loaded print side up and top
edge into the printer. Do not use the duplex (two-sided printing)
function.
Paper recommendations> 14
F
ACE DOWN STACKER
The face down stacker on the top of the printer can hold up to
250 sheets of 80g/m² standard paper, and can handle paper
stocks up to 176g/m². Pages printed in reading order (page 1
first) will be sorted in reading order (last page on top, facing
down).
F
ACE UP STACKER
The face up stacker at the rear of the printer should be opened
and the tray extension pulled out when required for use. In this
condition paper will exit via this path, regardless of driver
settings.
The face up stacker can hold up to 100 sheets of 80g/m²
standard paper, and can handle stocks up to 203g/m².
Always use this stacker and the multi purpose feeder for paper
stocks heavier than 176g/m².
D
UPLEX UNIT
This option provides automatic two-sided printing on the same
range of paper sizes as tray 2 (i.e. all cassette sizes except A6),
using paper stocks from 75-105g/m².
Paper recommendations> 15
L
OADING PAPER
C
ASSETTE TRAYS
1.Remove the paper tray from the printer.
2.
Fan the paper to be loaded at the edges and in the middle
to ensure that all sheets are properly separated, then tap
the edges of the stack on a flat surface to make it flush
again.
Loading paper> 16
3.Load letter headed paper face down and top edge towards
the front of the printer, as shown.
21
4.Adjust the rear stopper (1) and paper guides (2) to the
size of paper being used.
To prevent paper jams:
• Do not leave space between the paper and the guides
and rear stopper.
• Do not overfill the paper tr ay. Capacity depends on the
type of paper stock.
• Do not load dam a ged pa per.
• Do not load paper of different sizes or types at the
same time.
• Do not pull the paper tray out during printing (except
as described below for the 2nd tray).
• Close the paper tray gently.
5.If you have two trays and you are printing from the 1st
(upper) tray, you can pull out the 2nd (lower) tray during
printing to reload it. However, if printing from the 2nd
(lower) tray, do not pull out the 1st (upper) tray. This will
cause a paper jam.
Loading paper> 17
6.For face down printing, make sure the face up (rear)
stacker (3) is closed (the paper exits from the top of the
printer). Stacking capacity is approximately 250 sheets,
depending on paper weight.
7.For face up printing, make sure the face up (rear)
stacker (3) is open and the paper support (4) is extended.
Paper is stacked in reverse order and tray capacity is
approximately 100 sheets, depending on paper weight.
8.Always use the face up (rear) stacker for heavy paper
(card stock etc.).
3
4
CAUTION!
Do not open or close the rear paper exit while printing as
it may result in a paper jam.
Loading paper> 18
M
ULTI PURPOSE TRAY
1.Open the multi purpose tray (1).
2.Fold out the paper supports (2).
1
3
4
2
4
5
3.Press gently down on the paper platform (3) to ensure it
is latched down.
4.Load the paper and adjust the paper guides (4) to the size
of paper being used.
• For single-sided printing on headed paper load the
paper into the multi purpose tray with pre-printed side
up and top edge into the printer.
Loading paper> 19
•For two-sided (duplex) printing on headed paper load
the paper with pre-printed side down and top edge
away from the printer. (Optional duplex unit must be
installed for this function.)
• Envelopes should be loaded face up with top edge to
the left and short edge into the printer. Do not select
duplex printing on envelopes.
• Do not exceed the paper capacity of abou t 50 sheets or
10 envelopes. Maximum stacking depth is 10mm.
5.Press the tray latch button (5) inwards to release the
paper platform, so that the paper is lifted and gripped in
place.
Set the correct paper size for the multi purpose tray in the Media
Menu (see “Menu Functions”).
Loading paper> 20
P
RINTER SETTINGS IN
Your printer’s operator panel menus provide access to many
options. The Windows printer driver also contains settings for
many of these items. Where items in the printer driver are the
same as those in the operator panel menus, and you print
documents from Windows, the settings in the Windows printer
driver will override those items in the operator panel menus.
The illustrations in this chapter show Windows XP. Windows 2000
versions may appear slightly different, but the principles are the
same.
W
INDOWS
PCL OR P
If you print mainly from general “Office” applications choose one
of the PCL drivers. For faster printing of PDF documents, choose
PostScript. If you print mainly from professional DTP and graphics
applications, choose PostScript.
P
RINTING PREFERENCES IN WINDOWS APPLICATIONS
When you choose to print your
document from a Windows
application program a print
dialogue box appears. This
dialogue usually specifies the
name of the printer on which you
will print your document. Next to
the printer name is a Properties
button.
When you click Properties a new
window opens which contains a short list of the printer settings
available in the driver, which you can choose for this document.
The window which opens when you click Properties depends on
which printer driver has been installed. The PostScript driver
offers different choices to the PCL driver.
OSTSCRIPT
Printer settings in Windows> 21
P
OSTSCRIPT EMULATION
1.Page orientation sets
portrait (tall) or
landscape (wide) page
orientation. The
“rotated” rotates the
paper through 90
degrees anti-clockwise.
2.When printing double
1
2
3
4
sided pages (duplex
unit required). You can
flip the paper either on
its long edge or short edge.
3.Pages can be printed in forward or reverse order. If using
the face down (top) paper stacker, forward order is
usually appropriate to ensure that pages are stacked in
numerical order. If using the face up (rear) paper stacker,
reverse order would normally stack your pages in
numerical order.
4.You can specify how many pages to print on a sheet.
Pages will be scaled to fit the number you choose. If you
choose booklet printing (requires duplex unit) two pages
will automatically be set, and pages will be printed with
the correct pages opposite one another so that folding the
stacked printout produces a booklet.
5
5.Advanced options are also available, such as how to
download TrueType fonts, and whether advanced options
such as booklet printing are available.
The printer driver contains extensive on-line help for these items
to help you make the most appropriate choices.
Printer settings in Windows> 22
PCL
EMULATION
When you click the Properties button from your application’s
Print dialogue, the driver window opens to allow you to specify
your printing preferences for this document.
1.
Paper size should be the
same as the page size o f
your document (unless you
wish to scale the printout
1
2
to fit another size), and
should also be the same as
the size of paper you will
feed into the printer.
2.
You can choose the source
3
4
5
of the paper to feed, which
may be Tray 1 (the
standard paper tray), Tray 2 (if you have the optional 2nd
paper tray installed) or the multi purpose feeder. You can
also click on the appropriate part of the screen graphic to
select your preferred tray.
3.A variety of document finishing options can be selected,
such as normal one page per sheet, or N-up (where N can
be any number up to 16) for printing scaled down pages
at more than one page per sheet. Booklet printing prints
two pages per sheet on each side of the paper so that
when folded they make up a booklet. Booklet printing
requires the duplex unit to be installed in your printer.
Poster printing will print large pages as tiles spread over
multiple sheets.
6
4.For two-sided printing, you can choose to flip the page by
the long edge or the short edge. Of course, this requires
that a duplex unit be installed in your printer.
5.If you have changed some printing preferences before and
saved them as a set, you can recall them to avoid having
to set them individually each time you need them.
6.A single on-screen button restores the default settings.
Printer settings in Windows> 23
S
ECURE PRINTING
Secure printing allows you to print confidential documents on
printers that are shared with other users in a network
environment.
The document does not print until a PIN (Personal Identification
Number) is entered through the Printer Control Panel. You must
go to the printer and enter the PIN.
This feature requires the hard disk drive in your printer, this
device must be enabled in the printer driver. (See “Setting the
driver device options” on page 31)
The secure printing feature is not available for Mac OS X.
If there is not enough hard disk space for the spooled data, a
“Disk Full” message displays, and only one copy prints.
The secure printing feature may not be available from within
some PC applications.
If your application software has a collate print option, turn it off.
Otherwise secure printing will not work.
There are three parts in secure printing:
Sending the document to the printer;
Printing the document (page 26);
Deleting the document when it is not required (page 27).
S
ENDING THE DOCUMENT
Windows
1.If using the PCL driver, in the [Setup] tab choose any
saved driver settings you wish to use. See “Recalling
saved driver settings” on page 31.
2.In the driver’s [Job Options] tab, click [Secure Print].
4.If the PIN window does not open, click the [PIN] button.
5.In the Job PIN window, enter a [name] for this print job.
6.The name may be up to 16 alpha-numeric characters. If
you have more than one print job stored on the printer
when you come to print, you will need a distinctive name
to distinguish between each of your print jobs.
7.If you would like a prompt at the printer for the job name,
click the [Request…] checkbox below the name entry.
8.Enter a number from 0000 to 9999 in the [PIN] box.
9.Your PIN must be unique on this printer. Each user should
be allocated a PIN by the system administrator.
10.Click [OK] to accept your changes.
11.Click [OK] to close the Printer Properties window.
12.Print your document.
13.The print job will be sent to the printer, but will not print
at this time.
Printer settings in Windows> 25
P
RINTING THE DOCUMENT
Your secure print job is printed using the Printer Control Panel on
the front of the printer.
READY
ATTENTION
BACK
MENU
ENTER
ON LINE
CANCEL
1.When the printer is idle (“ONLINE” indicated in the
display), use the +/- buttons to select the PRINT JOB
menu, then press [ENTER].
2.Select “ENCRYPTED/STORED JOB”.
3.Use the +/- buttons to enter the first digit of your PIN,
then press [ENTER].
4.Repeat step 3 to enter the remaining three digits.
5.If you have more than one stored document, a list
appears in the display.
6.Use the +/- buttons to select the name of the print job
you wish to print, and press [ENTER] to select it.
7.If necessary, use the +/- buttons to highlight the PRINT
option.
8.Press [ENTER] to confirm you wish to print the document.
9.Use the +/- buttons to select the number of collated
copies you require.
10.Press [ENTER] to print your document.
When all required copies have been printed your document
is automatically deleted from the printer’s hard disk.
It is also possible to print and delete secure documents remotely
from your PC using the Storage Device Manager utility.
Printer settings in Windows> 26
D
ELETING A SECURE PRINT DOCUMENT
If you change your mind about printing a secure document, you
can delete it from the printer’s hard disk without printing it first.
1.Follow steps 1 to 4 in the above procedure for printing the
document.
2.Use the +/- buttons to highlight the DELETE option and
press [ENTER].
3.If necessary, use the +/- buttons to highlight the YES
choice, and press [ENTER] to confirm the deletion.
Your document is deleted from the printer’s hard disk
without printing.
S
TORE TO HARD DISK
This feature allows print jobs to be created on the PC and stored
on the printer’s hard disk for printing on demand. This is good for
forms, generic memos, letterhead, stationery, etc.
If you use this feature for standard forms, for example, you can
walk up to the printer at any time and print off your forms without
having to re-send them from the PC.
This feature works in exactly the same way as the secure printing
feature described earlier in this Chapter, and is available only in
the Windows PostScript and PCL drivers. The difference with job
spooling is that the document is not automatically deleted from
the printer’s hard disk after printing. It remains there for future
use until you delete it from the Printer Control Panel or from your
PC with the Storage Device Manager utility.
NOTE:
If this choice does not appear in the driver screens, or if it is
greyed out, check to ensure that the hard disk is enabled in
the printer driver. (See“Setting the driver device options” on
page 31)
Like the secure printing feature, there are three parts in job spooling:
1.Sending the document
2.Printing the document
3.Deleting a stored document
Printer settings in Windows> 27
S
ENDING THE DOCUMENT
Follow the same procedures as described in the section “Sending
the document” on page 24 for sending a secure document,
except that on the [Job Options] tab in step 2, click [Store to
HDD].
P
RINTING THE DOCUMENT
Follow the same procedures as described in the section “Printing
the document” on page 26 for printing a secure document. In this
case the document will not be deleted from the hard disk after it
has been printed.
D
ELETING A STORED DOCUMENT
Follow the procedure as described in “Deleting a secure print
document” on page 27 for deleting a secure print document.
Like secure print documents, any other documents stored on the
printer’s hard disk can also be deleted remotely from the PC using
the Storage Device Manager utility.
Printer settings in Windows> 28
A G
UIDE TO PRINTING
This Chapter provides a convenient on-screen reference to the
many features of the driver software supplied with your printer.
HOW TO
ACCESS THE DRIVER SCREENS
Most of the features described are accessed via the printer driver
screens. How you access them depends on your computer and its
operating system.
W
INDOWS DRIVERS
The driver windows are tabbed dialogue boxes, offering a wide
range choices about how you want to print your documents.
There are two ways to access the driver features from within
Windows:
1.Directly from the Windows “Printers” folder (“Printers and
Faxes” folder in Windows XP).
If you choose this method any changes you make will
become the driver defaults. This means they will remain
active for all your applications unless you specifically
change them from within the application’s Print dialogue.
2.From your application’s Print dialogue.
If you choose this method any changes you make will
usually only last for as long as the particular application is
running, or until you change them again. In most cases,
once you quit the application the driver defaults will return.
NOTE:
Settings made from the printer’s own control panel are the
printer defaults. They determine how your printer will
behave unless you specify otherwise from your computer.
The driver defaults override the printer defaults.
Application Print settings override both the printer
defaults and the driver defaults.
A Guide to printing> 29
C
HANGING THE DRIVER DEFAULTS
W
INDOWS
1.Click [Start] → [Printers and Faxes] to open the Printers
2.In the Printers and Faxes window, right-click on the
C
HANGING THE APPLICATION’S DRIVER SETTINGS
W
INDOWS
1.In your application, open the file you want to print.
2.On the [File] menu, choose [Print…].
3.In the application’s Print dialogue, make sure the printer
M
ACINTOSH
The Mac user interface is very different to that in Windows. In
particular, OS X differs considerably from previous versions. Full
instructions are therefore included with each procedure.
XP/2000/S
and Faxes window.
appropriate printer driver icon, and choose [Printing
Preferences] from the context menu.
shown is the appropriate one, and click [Properties].
ERVER
2003
PCL
SAVED DRIVER SETTINGS
This feature, unique to the Windows PCL drivers, allows you to
save the printer driver settings and reuse them later. This could
be useful if you frequently print many different types of
document that require different printer driver settings.
Recalling saved settings in the PCL drivers is a simple task that
must be done first, before any job-specific changes are made.
Rather than repeat the procedure throughout this manual, it is
described here.
S
AVING A SET OF DRIVER SETTINGS
1.Make any changes to the driver settings you want, as
described in the relevant section of this manual.
A Guide to printing> 30
2.In the driver’s [Setup] tab, click [Save…].
3.Enter a meaningful name for the settings you are saving,
and click [OK].
R
ECALLING SAVED DRIVER SETTINGS
1.In the driver’s [Setup] tab, choose any previously saved
[driver settings] you need.
2.Proceed to make any other adjustments for this job, as
described in the relevant section in this manual.
S
ETTING THE DRIVER DEVICE OPTIONS
This section explains how to ensure that your printer driver can
utilize all of the hardware features installed in your printer.
Accessories such as hard disk, duplex unit (two-sided printing),
additional paper trays, etc., will only be usable if the printer
driver on your computer knows they are there.
In some cases the hardware configuration of your printer is
automatically detected when the driver is installed. However, it is
advisable to at least check whether all of the available hardware
features are listed in the driver.
This procedure is essential if you subsequently add extra
hardware features to your printer after the drivers have been
installed and set up.
A Guide to printing> 31
W
INDOWS
1.Access the driver’s [Properties] window. (See “Changing
the driver defaults” on page 30.)
2.Select the [Device Options] tab.
3.In the Windows XP PostScript driver the tab may be called
“Device Settings”.
4.Set the options for any devices you have installed,
including the correct number of paper trays, high capacity
feeder, duplex unit, etc.
5.Click [OK] to close the window and save your changes.
MACOS X
1.Open the Printer Setup Utility (OS X 10.3) or Printer
Center (OS X earlier versions), and ensure that your
printer model is selected.
3.Select all hardware options appropriate to your printer,
and click [Apply Changes].
A Guide to printing> 32
B
LACKS AND GREYS
B
LACK OVERPRINT
Black overprint eliminates the white edge between the printed
fonts and the coloured background.
Black overprint can only be used when printing 100 percent black
text over a background colour.
Black Overprint may not be available with some software
applications.
NOTES:
When the background colour is very dark, the toner may not
fuse correctly. Change the background to a lighter colour.
Windows
1.On the [Job Options] tab, click [Advanced].
2.Check [Black Overprint].
A Guide to printing> 33
Mac OS X
1.Choose [File] → [Print].
1
2
3
4
2.From the [Printer] menu (1), select your printer model.
3.Select [Printer Features] (2).
4.From the [Feature Sets] menu (3), select [Colour
Options].
5.Select the [Black Overprint] checkbox (4).
B
LACK PRINTING (BLACK GENERATION
)
To use Black Generation, Office Colour or Graphic Pro must be the
selected Print Mode.
Your printer prints the colour black in one of two ways:
Composite Black or True Black.
C
OMPOSITE BLACK
The cyan, magenta, yellow, and black toners are combined to
create composite black.
This will sometimes give a glossier finish, due to the increased
amount of toner. It can also sometimes appear as a slightly
brownish black.
Use composite black when printing photographs.
T
RUE (PURE) BLACK
Only black toner is used to print true black.
A Guide to printing> 34
Use True Black when printing a combination of text and graphics.
If you use True Black to print photographs, dark sections of the
photos may appear black.
Windows (Office Colour)
1.On the driver’s [Colour] tab, select [Office Colour] (1) and
click the [Options] button.
2.On [Black Finish] (2), make your selection: [Auto] (allow
printer to choose the best method depending on page
content), [True Black] or [Composite Black].
Windows (Graphic Pro)
1.On the driver’s [Colour] tab, select [Graphic Pro] (1) and
click the [Options] button.
1
2
A Guide to printing> 35
2.From the [Black Finish] menu (2), choose your preferred
setting.
Mac OS X (Office Colour)
1.From the [File] menu, select [Print].
1
2
3
4
2.From the [Printer] menu (1), select your printer.
3.In the next menu (2), select [Printer Features].
4.From the [Feature Sets] menu (3), select [Colour – Office
Colour].
5.For [Black Finish] menu (4), choose your preferred
setting.
Mac OS X (Graphic Pro)
1.From the [File] menu, select [Print].
1
2
3
4
2.From the [Printer] menu (1), select your printer.
3.In the next menu (2), select [Printer Features].
4.From the [Feature Sets] menu (3), select [Colour –
Graphic Pro 3].
5.For [Black Finish] menu (4), choose your preferred
setting.
A Guide to printing> 36
F
INE LINES ENHANCEMENT
This feature can be used to emphasize the pen width of very fine
lines (minimum line width).
With some software applications, if this feature is turned ON, the
spaces in bar codes may become too narrow. If this happens,
turn [Adjust Ultra Fine Lines] OFF.
1.In the driver’s [Job Options] tab, click [Advanced].
2.Click the checkbox to turn on [Adjust Ultra Fine Lines].
If the option is turned on, a check mark appears in the box.
A Guide to printing> 37
G
REYSCALE PRINTING
If you select Greyscale, the printer converts all colours into
shades of grey, and prints using only black toner.
Use Greyscale to speed up printing of proof copies or when you
do not need to print a colour document in colour.
W
INDOWS
1.If using the PCL driver, in the driver’s [Setup] tab, choose
any previously saved [driver settings] you need. See
“Recalling saved driver settings” on page 31
2.On the driver’s [Colour] tab, click [Greyscale], then click
[Options].
Some applications will attempt to set the halftone screen
information for the printer. If the option to [use printer
halftones] is left at ON, the printer will set its own halftone
screen value, giving a smoother result. It is recommended
to leave this option on.
[Optimised greyscale halftones] may take slightly longer to
print but will give best quality.
A Guide to printing> 38
3.If using the PS driver, on the [Colour] tab, click
[Greyscale], and then click [Advanced] if you want to
adjust brightness and contrast.
MACOS X
1.In your application program, choose [File] → [Print].
1
2
3
4
5
6
2.From the [Printer] menu (1), select your printer.
3.From the next menu (2), select [Printer Features].
A Guide to printing> 39
4.From the [Feature Sets] menu (3), select [Colour
Options].
5.From the [Colour Mode] menu (4), select [Greyscale].
6.Select [Always Use Printer Halftone] checkbox (5).
This ensures best quality when using greyscale.
7.Select the [Use optimized greyscale halftones] checkbox
(6).
This may slow down printing slightly, but will produce
superior results.
A Guide to printing> 40
C
OLOUR MATCHING
B
ASICS
There are three methods by which your document’s colour can be
managed and adjusted:
1
3
2
Windows /
Macintosh
1.Application Colour Management (1).
Some graphics and desktop publishing programs such as
Adobe Photoshop, Adobe Illustrator, and Quark Xpress
have their own built-in colour management systems. See
“Printer driver settings for ICC profile creation or no colour
matching” on page 71.
Most applications do not have these colour management
features and rely instead on the printer or operating
system.
2.Operating System Colour Management (2).
Windows 2000 and XP have Windows ICM Colour
Management.
Mac OS and Mac OS X have Apple ColorSync.
Colour matching> 41
3.Printer Colour Management (3).
When you print your document and modify settings in the
printer driver, the printer performs colour adjustments.
NOTE:
Only use one colour management system if you want the best
results from your printer.
If you wish to use your printer’s colour management system,
ensure that your application or operating system colour
management is switched off.
Applying colour management in multiple places will give
unpredictable results.
W
HAT THIS GUIDE DESCRIBES
This Chapter only discusses the printer colour management
system.
1
3
2
Windows /
Macintosh
If you wish to learn more about your application program or
operating system colour management, please see the
documentation that was supplied with your application software
or computer.
Colour matching> 42
P
RINTER COLOUR MANAGEMENT
I
NTRODUCTION
Your printer has two separate colour management systems –
Office Colour and Graphic Pro.
1
3
2
Windows /
Macintosh
3a
3b
> Office Colour (3a) –“Office colour” on page 45
> This is a simpler colour management system designed for
ease of use. Office Colour is recommended for users who
are not experts in colour but want good results when
printing from programs such as Microsoft Office.
> Graphic Pro (3b) – “Graphic pro” on page 49
This is a powerful colour management system based on
ICC colour profiles.
Profiles can be down loaded to the printer hard disk using
a special utility, and then colour matching can be applied
to all incoming print jobs.
The Graphic Pro colour management system is
recommended for users who are already familiar with ICC
profile-based colour matching and require more control
over colour.
Colour matching> 43
A
BOUT
RGB
AND
CMYK
Some application programs give you the choice to create and edit
documents using either RGB colour or CMYK colour. Typically,
only professional graphics and desktop publishing software
support CMYK colour. Most application programs only support
RGB colour, for example Microsoft Office programs or web
browsers.
If your application program does not give you the choice of RGB
or CMYK colour, you should assume that it only supports RGB.
The RGB colour model is based on the three primary colours of
light; Red, Green and Blue. This model is used by scanners,
digital cameras and computer monitors.
The CMYK colour model is based on Cyan, Magenta, Yellow and
Black printer inks or toners.
A
BOUT THE PRINTER DRIVERS
Depending on your operating system, you may have the choice
of different drivers to use with your printer. You may wish to
select a printer driver based on whether it supports CMYK data.
COLOUR
Colour matching> 44
O
FFICE COLOUR
This section describes the features in the printer driver for “Office
Colour” printer colour management.
There are two different sets of options in Office Colour:
RGB OPTIONS
Monitor (6500K) – AutoSWOP
Monitor (6500K) – PerceptualEuroscale
Monitor (6500K) – VividJapan Color
Monitor (9300K)
Digital Camera
sRGB
NOTE:
The options for CMYK data are not present in the Windows
PCL 5c printer drivers. These printer drivers only support RGB
colour data.
CMYK OPTIONS
(POSTSCRIPTONLY)
Although the Office Colour options contain controls for CMYK
data, it is strongly recommended that you use the Graphic Pro
options instead. If you are printing CMYK data, the Graphic Pro
options provide more power and flexibility.
Colour matching> 45
O
FFICE COLOUR
- RGB
OPTIONS
Office Colour provides a collection of several different colour
matching presets for RGB data.
These presets each change the colour of your print in a slightly
different way.
These RGB colour matching options are available in all printer
drivers.
PRESETEXPLANATION
Monitor (6500K) –
Auto
Monitor (6500K) –
Perceptual
Monitor (6500K) –
Vivid
Monitor (9300K)Colours are printed with emphasis on Lightness.
Digital CameraOptimized for printing photos taken with a digital
sRGBThe printer will try to reproduce the sRGB colour
The best colour match preset will be selected based on
the type of document.
6500K - Perceptual will be selected if printing
photographs. 6500K - Vivid will be selected if printing
graphics and text.
Optimized for printing photographs. Colours are
printed with emphasis on saturation.
Optimized for printing photographs and for office
graphics. The printer uses even more saturation than
the Monitor (6500k) Perceptual setting.
Use this setting if you are having problems achieving
the correct colour when printing from Microsoft Office
applications.
camera. Your results will vary depending on the
subject and the conditions under which the
photograph was taken.
space. This may be useful if colour matching from an
sRGB input device such as a scanner or digital camera.
Colour matching> 46
W
INDOWS
This information applies to the Windows PCL 5c and PostScript
drivers.
1.On the printer driver [Colour] tab, select [Office Colour]
(1) and click the [Options] button.
1
2
2.Select a preset from [Colour matching options] (2).
Colour matching> 47
MACOS X
NOTE:
When printing from some applications on Mac OS X, these
RGB colour match options may not affect the colour of your
print. If you discover that the colour of your print has not
changed after applying one of the Office Colour Match
presets, then the application is incompatible with this type of
printer colour matching.
As an alternative, Mac OS X 10.3.x/Mac OS X 10.4 users may
be able to adjust the colour of their document using
ColorSync Quartz filters.
1.In your application program, choose [File] → [Print].
1
2
3
4
2.From the [Printer] menu (1), select your printer model.
3.Select [Printer Features] (2).
4.From the [Feature Sets] menu (3), select [Colour
Options].
5.From the [Colour Mode] menu (4), select [Office Colour].
Colour matching> 48
6.From the [Feature Sets] menu (5), select [Colour – Office
Colour].
5
6
7.Select the [Office Colour] Preset (6) you wish to use.
G
RAPHIC PRO
This section describes the colour matching options available for
Graphic Pro.
The Graphic Pro colour matching system is based around ICC
profiles. These profiles are down loaded to the printer using the
Profile Assistant utility and then selected in the printer driver.
When a job is sent to the printer, the ICC profiles are applied to
the print job on the printer.
NOTE:
Some features of Graphic Pro colour matching can only be
used if your printer is fitted with a hard disk. The printer hard
disk is required if you wish to download and use your own ICC
profiles to the printer.
The printer’s internal hard disk is an optional accessory for
some models.
If your printer does not have a hard disk fitted, you will only
be able to select the factory default profiles that are built-in
to the printer.
Colour matching> 49
W
HAT CAN YOU DO WITH GRAPHIC PRO COLOUR MATCHING
?
The Graphic Pro colour matching system is both powerful and
flexible. Here are some examples of how the Graphic Pro colour
matching system can be used:
M
ATCHING PRINTER COLOUR TO AN
RGB
INPUT DEVICE
By using the ICC profiles of a scanner, digital camera or monitor,
the printer's colour can be matched to the input device.
P
RINTER SIMULATION
Your printer can be used to simulate the colour output of another
printer, even when printing RGB documents. For best results, use
CMYK documents when simulating the colour output of other
printers.
CMYK
INK SIMULATION
Your printer can be used to simulate the colour output of a
commercial printing press (SWOP, Euroscale or Japan Color
inks).
M
ORE ACCURATE PRINTER COLOUR
If you have created your own profiles with third-party ICC profile
creation software, these can be download to the printer and used
when printing.
T
YPES OF
ICC
PROFILE SUPPORTED
There are four classes of ICC profile supported by the Graphic Pro
colour matching system:
PROFILETYPEDESCRIPTION
RGB Source
(RGB Input)
CMYK
Simulation
(CMYK input)
These profiles describe the device that was used to capture
RGB data (e.g. scanner or digital camera).
The RGB Input Profile may also be your monitor profile if
you are trying to match to your screen.
These profiles describe the CMYK device whose colours y ou
are trying to simulate. Typically this would be another
manufacturer's printer or an offset printing press.
Profiles are already built-in to the printer for commercial
printing press inks such as SWOP or Euroscale.
Colour matching> 50
PROFILETYPEDESCRIPTION
Printer
(CMYK Output)
Link ProfileThis is a special type of ICC profile that converts directly
This profile describes the colour characteristic s of your own
printer.
The printer already has factory default profiles built-in, but
you can replace these profiles with your own if required.
from CMYK to CMYK.
For example, a link profile could convert directly from the
CMYK space of another printer to the CMYK space of your
printer.
Colour matching> 51
G
RAPHIC PRO WORKFLOW
–
OVERVIEW
There are three steps to using the Graphic Pro colour matching
system:
1.Gather or create ICC profiles (see below)
2.Download ICC profiles to the printer hard disk (page 52)
3.Select the ICC profiles in the printer driver when printing
(page 54)
S
TEP
1 - G
ATHER OR CREATE THE
ICC
PROFILES
Where can I get the profiles I need?
PROFILETYPEWHERETOGETPROFILES
RGB Source
(RGB Input)
CMYK
Simulation
(CMYK input)
Printer
(CMYK Output)
Link ProfileYou can create Link profiles using third-party ICC profile
S
TEP
2 - D
OWN LOADING
Obtain your RGB source profiles from your scanner,
camera or monitor manufacturer.
Obtain the simulation profile from the manufacturer of the
printer you wish to simulate.
The factory default profiles for your printer are built-in. If
you need greater accuracy, you should create your own
printer profile using third-party ICC profile creation
software.
creation software.
Note that not all ICC profile creation software can create
Link profiles.
ICC
PROFILES TO THE PRINTER HARD DISK
You can download profiles to the printer hard disk using the
Profile Assistant utility.
Using Profile Assistant
1.Launch Profile Assistant
2.Select a printer
If this is the first time you have used Profile Assistant, you
should allow the utility to search for compatible printers.
Select the connection types that you wish to search – USB
or Network (TCP/IP), and click [Start].
Colour matching> 52
If you know the Printer’s IP address, you can enter it
manually.
3.The main screen of Profile Assistant displays the profiles
resident on the selected printer’s hard disk. T o download a
new profile to the printer:
(a)Click [Add].
(b)Select an ICC profile from your computer's hard
disk.
(c)Once you have selected a profile, you can add it to
the printer as one of the 4 profile types - RGB
Source, CMYK Simulation, Printer or Linked.
(d)The options available will depend on which ICC
profile you have selected. For example, if you have
selected a CMYK profile, you may only be able to add
this to the printer as a CMYK Simulation or Printer
output profile.
(e)Select a number from 1 to 12. This number is used
to identify the profile in the printer driver.
1
2
(f)Click [OK] to download the ICC profile to the printer.
Colour matching> 53
S
TEP
3 - S
ELECT
ICC
PROFILES IN THE PRINTER DRIVER
What you select in the printer driver depends on the colour
matching task that you wish to perform.
Examples of selecting ICC profiles for different colour matching
tasks are shown in the next sections of this guide.
M
ATCHING THE COLOUR OF A MONITOR, SCANNER OR CAMERA
The Graphic Pro colour matching system can be used to match
the printer colour to an RGB input device such as a monitor,
scanner or digital camera.
12
3
4
56
1. RGB data2. Printed document
3. RGB source profile4. Scanner, mon i t o r, camera, etc.
5. Printer output profile6. Leave on Auto or select your custom profile.
To match an RGB input device, first download the RGB source
profile and printer profile (optional) to the printer hard disk using
Profile Assistant. See “Using Profile Assistant” on page 52.
Once the profile(s) have been down loaded, make the
appropriate selections in the printer driver. These are described
in the next section (Windows page 55, Mac OS X page 56).
Colour matching> 54
W
INDOWS
This information applies to the Windows PCL 5c, PCL 6 and
PostScript drivers.
To match the colour of an input RGB device such as a monitor,
scanner or digital camera, make the following selections in the
printer driver:
1.On the printer driver [Colour] tab, select [Graphic Pro] (1)
and click [Options].
1
2
3
4
2.Select [ICC Profile Colour Matching] (2).
3.Select the ICC profile that corresponds to the device you
are trying to match such as your monitor, scanner or
digital camera (3).
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 52.
Colour matching> 55
4.Select a Printer Output Profile (4).
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here.
NOTE:
If you have selected your own printer output profile (4), you
will also be able to adjust the rendering intent. See
“Rendering intents” on page 68.
MACOS X
1.Choose [File] → [Print].
1
2
3
4
2.From the [Printer] menu (1), select your printer model.
3.Select [Printer Features] (2).
4.From the [Feature Sets] menu (3), select [Colour
Options].
5.From the [Colour Mode] menu (4), select [Graphic Pro].
Colour matching> 56
6.From the [Feature Sets] menu (5), select [Colour -
Graphic Pro 1].
5
6
7.From the [Colour Matching Task] menu (6), select [ICC
Profile Colour Matching].
8.From the [Feature Sets] menu (7), select [Colour -
Graphic Pro 2].
7
8
Colour matching> 57
9.From the [RGB Profile source] (8), select the ICC profile
that corresponds to the device you are trying to match
such as your monitor, scanner or digital camera.
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 52.
10.From the [Feature Sets] menu, select [Colour - Graphic
Pro 3] (9).
9
10
11.From the [Printer Output Profile] menu, select your printer
profile (10).
12.If Auto is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent
(see“Rendering intents” on page 68).
Colour matching> 58
S
IMULATING ANOTHER PRINTER
The Graphic Pro colour matching system can be used to simulate
the colour output of another printer.
- RGB
SOURCE DATA
12
3
4
56
1. RGB data2. Printed document
3. RGB source profile4. Scanner, mon i t o r, camera, etc.
5. Printer output profile6. Leave on Auto or select your custom profile.
NOTE:
Be aware that if the device you are trying to simulate has
different colour capabilities from your own printer, exact
colour simulation will not be possible. For example, it may be
difficult to reproduce the exact colours of an ink jet printer on
a toner-based printer.
Additionally, differences in the range of printable colours
between different devices can make simulation using RGB
source data inaccurate. To achieve best results when
simulating the colour output of other printers, you are
strongly advised to use CMYK data as a source. See “CMYK ink
simulations - CMYK source data” on page 64.
To simulate the output of another printer, you need to download
at least 2 profiles to your printer using Profile Assistant:
Once the profile(s) have been down loaded, make the
appropriate selections in the printer driver. These are described
in the next section (Windows page 60, “Mac OS X” on page 56).
Colour matching> 59
W
INDOWS
If you are using a source RGB document, simulate the output of
another printer by making the following selections in the printer
driver:
1.On the printer driver [Colour] tab, select [Graphic Pro] (1)
and click [Options].
1
2
3
4
5
2.Select [Printer Simulation] (2).
3.Select the ICC profile that corresponds to the device used
to capture or display your source document - this could be
a monitor, scanner or digital camera (3).
4.Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 52.
5.Select a Simulation Target Profile (4).
Colour matching> 60
6.This profile corresponds to the printer you want to
simulate.
7.If you wish to produce black and grey colours that are
printed using only black toner , enable the [Preserve Black]
option. Although this produces a better quality print, the
black and grey colours will not be simulated accurately.
8.Select your printer output profile (5).
9.If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent. See
“Rendering intents” on page 68.
MAC OS X
1.Choose [File] → [Print].
2.From the [Printer] menu (1), select your printer model.
1
2
3
4
3.Select [Printer Features] (2).
4.From the [Feature Sets] menu (3), [Colour Options].
5.From the [Colour Mode] menu (4), select [Graphic Pro].
Colour matching> 61
6.From the [Feature Sets] menu (5), select [Colour –
Graphic Pro 1].
5
6
7.From the [Colour Matching T ask] menu (6), select [Printer
Simulation].
If you wish to produce black and grey colours that are
printed using only black toner, enable the [Preserve Black]
option. Although this produces a better quality print, the
black and grey colours will not be simulated accurately.
8.From the [Feature Sets] menu (7), select [Colour –
Graphic Pro 2].
7
8
9
9.From the [RGB Profile source] (8), select the ICC profile
that corresponds to the device you are trying to match
such as your monitor, scanner or digital camera.
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
Colour matching> 62
profile using Profile Assistant. See “Using Profile Assistant”
on page 52.
10.From the [Simulation Target Profile] menu (9), select the
profile of the device you wish to simulate.
Remember that the names “CMYK Source 1”, “CMYK
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 52.
11.From the [Feature Sets] menu (10), select [Colour –
Graphic Pro 3].
10
11
12.From the [Printer Output Profile] menu (11), select your
printer profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent (see
“Rendering intents” on page 68).
Colour matching> 63
CMYK
INK SIMULATIONS
The ICC-based colour matching system can be used to simulate
the output on commercial printing presses.
You can select from the ink types most commonly used in
different regions of the world:
> Euroscale – Europe
> Swop – North America
> Toyo – Japan
To print CMYK Ink Simulations, you must use PostScript printer
driver supplied.
- CMYK
SOURCE DATA
12
3
4
56
1. CMYK data2. Printed document
3. CMYK input profile4. CMYK device you wish to simulate (e.g. SWOP
5. Printer output profile6. Leave on Auto or select your custom profile
Although it is possible to perform CMYK ink simulations using the
Office Colour options in the printer driver, we recommend that
you use the Graphic Pro colour matching system to perform
CMYK ink simulations, as this provides additional controls, such
as using the “Preserve Black” feature, or specifying an alternative
printer output profile.
Instructions on how to apply Ink Simulations appear in the next
section (Windows page 65, Mac OS X page 66).
press)
Colour matching> 64
W
INDOWS
NOTE:
This information applies to the Windows PostScript driver
only.
If you are using a source CMYK document, use the following
printer driver settings to perform a CMYK Ink Simulation:
1
2
4
3
5
1.On the printer driver [Colour] tab, select [Graphic Pro] (1)
and click [Options].
2.Select [ICC Profile Colour Matching] (2).
3.Select the [CMYK Input profile] (3) that corresponds to
the device you are trying to match such as a SWOP or
Euroscale Press. If you have another CMYK Ink profile that
you wish to use, select it here as the appropriate “CMYK
Source x” profile.
Remember that the names “CMYK Source 1”, “CMYK
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 52.
Use the [Preserve Black] option to keep the original grey
component (K channel) information. If [Preserve Black] is
Colour matching> 65
disabled, the grey components may be printed using a
mixture of CMYK toner, instead of just K (black) toner.
4.Select a Printer Output Profile (4).
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here.
If you have selected a profile other than [Auto], select the
[Rendering Intent] (5). (See “Rendering intents” on
page 68.)
If you are using a source CMYK document, use the following
printer driver settings to perform a CMYK Ink Simulation:
MAC OS X
1.Choose [File] → [Print].
1
2
3
4
2.From the [Printer] menu (1), select your printer model.
3.Select [Printer Features] (2).
4.From the [Feature Sets] menu (3), select [Colour
Options].
5.From the [Colour Mode] menu (4), select [Graphic Pro].
Colour matching> 66
6.From the [Feature Sets] menu (5), select [Colour –
Graphic Pro 1].
5
6
7.From the [Colour Matching Task] menu (6), select [ICC
Profile Colour Matching].
Use the [Preserve Black] option to keep the original grey
component (K channel) information. If [Preserve Black] is
disabled, the grey components may be printed using a
mixture of CMYK toner, instead of just K (black) toner.
8.From the [Feature Sets] menu (7), select [Colour –
Graphic Pro 2].
7
8
9
9.From the [CMYK Profile Type] menu (8), select [CMYK
Input Profile].
10.From the [CMYK Input Profile source] (9), select the CMYK
Input profile that corresponds to the device you are trying
to match such as a SWOP or Euroscale Press. If you have
another CMYK Ink profile that you wish to use, select it
here as the appropriate “CMYK Source x” profile.
Remember that the names “CMYK Source 1”, etc., relate to
the number assigned to the profile using Profile Assistant.
See “Using Profile Assistant” on page 52.
Colour matching> 67
11.From the [Feature Sets] menu, select [Colour – Graphic
Pro 3] (10).
10
11
12.From the [Printer Output Profile] menu (11), select your
printer profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent (see
“Rendering intents” on page 68).
R
ENDERING INTENTS
When selecting the Printer Output Profile, if you select any other
profile apart from [Auto], you can select the Rendering Intent.
The rendering intents are essentially a set of rules that determine
how colours that fall outside of the printable colours are treated.
Select the rendering intent that best suits the document you are
printing.
P
ERCEPTUAL
This option is recommended for printing photographs.
Typically, perceptual rendering desaturates all the colours when
printing. This brings unprintable colours into the printer’s range,
whilst keeping the relationships between the colours the same.
S
ATURATION
This option is recommended for printing business graphics if you
want vivid colours. This will not necessarily produce accurate
colour, as the emphasis is on maintaining saturation.
Colour matching> 68
R
ELATIVE COLORIMETRIC
This option is best for printing solid colours and tints. Use Relative
Colorimetric when printing from a drawing program such as
Adobe Illustrator, or Macromedia Freehand.
A
BSOLUTE COLORIMETRIC
This option is recommended if you are proofing images on your
printer that are intended for final output on a printing press. This
may result in a visible colour cast on your print as it will also try
to simulate the paper white of the target device.
Colour matching> 69
P
URE BLACK TEXT
When your document is printed, often the pure black colours will
not be printed using 100% black toner. Instead, these pure black
colours are sometimes converted and printed using a mixture of
CMYK toner.
Using the Pure Black Text / Graphics feature ensures that 100%
black text or graphics in your document is printed using pure
black toner.
This means that the following colours in your documents will be
printed using only 100% black toner:
RGBRed = 0, Green = 0, Blue = 0
CMYK Cyan = 0%, Yellow = 0%, Magenta = 0%,
Black = 100%
C
OLOUR MATCH PRECISION
When the printer performs colour matching, it must do many
calculations to convert between different colour formats (RGB,
CMYK, etc.). These calculations can take time to process.
The [Colour Match Precision] option allows you to choose
between higher quality colour matching (more time consuming)
or faster but less accurate colour matching.
/
GRAPHICS
Colour matching> 70
P
RINTER DRIVER SETTINGS FOR
ICC
PROFILE CREATION OR NO
COLOUR MATCHING
If you are creating ICC profiles using third-party software, select
[Disable Colour Matching for ICC Profile Creation]. This option
switches off all printer colour management and also prevents the
printer from restricting toner layer thickness.
If you are using your application colour matching, select [Use
Application Colour Matching]. This option switches off all printer
colour management. (Mac OS X page 72.)
W
INDOWS
1.On the printer driver [Colour] tab, select [Graphic Pro] (1)
2.Select [Disable Colour Matching for Profile Creation] (2) if
PCL
and click [Options].
you are creating an ICC profile using third-party profile
creation software. Select [Use Application Colour
Matching] (3) if you wish to switch off all printer colour
management and use your application’s colour matching.
1
2
3
Colour matching> 71
MACOS X
1.Choose [File] → [Print].
1
2
3
4
2.From the [Printer] menu (1), select your printer model.
3.Select [Printer Features] (2).
4.From the [Feature Sets] menu (3), select [Colour
Options].
5.From the [Colour Mode] menu (4), select [Graphic Pro].
6.From the [Feature Sets] menu (5), select [Colour –
Graphic Pro 1].
5
6
7.From the [Colour Matching Task] menu (6), select
[Disable Colour Matching for Profile Creation] if you are
creating an ICC profile using third-party profile creation
software. Select [Use Application Colour Matching] if you
wish to switch off all printer colour management and use
your application’s colour matching.
Colour matching> 72
F
INISHING OPTIONS
Your printer offers a wide selection of document finishing options
that help you to control the final form of your printed document.
Depending on the hardware fitted, either as optional upgrades or
included as standard and on which model you have, your system
can offer a number of choices.
For detailed information on these options see:
> “Booklet printing (imposition)” on page 73
> “Collating” on page 77
> “Colour separation” on page 80
> “Separating queued print jobs” on page 82
> “Cover print” on page 84
> “Custom page size” on page 86
> “Duplex (double-sided) printing” on page 90
> “Printing multiple pages on one sheet (N-up)” on page 93
> “Poster printing” on page 96
> “Scale to page” on page 97
> “Watermarks” on page 98
B
OOKLET PRINTING (IMPOSITION
Booklet printing in the Windows drivers printing allows printing of
multi-page documents with their pages ordered and arranged so
that final printed output can be folded into a booklet. Typically,
A4 pages would be reduced to A5 and pr inted side by side on both
sides of A4 paper, so that the paper can be folded into a booklet.
)
Colour matching> 73
Since this feature prints on both sides of the page, it requires a
duplex unit to be installed in the printer, and 256MB of additional
memory (512MB in total).
NOTES:
1. To find out how much memory currently installed, print
out a Configuration page from the printer control panel.
2. A few applications do not support booklet printing, but
most do.
3. This feature is not available in the Macintosh drivers.
When using the PostScript driver, if you plan to print a long
document, more than about 16 pages, consider printing it in
sections of 8 or 16 at a time. This is called the “signature,” and
will avoid having too thick a stack of paper to fold to make your
booklet. Your document will then be printed in a series of
booklets which can be stacked one above the other. This is
usually a neater arrangement.
The above considerations do not matter when using the PCL
driver as the signature can be set within the driver, and a long
document can be printed directly as a series of booklets.
Note that the number of pages in a booklet is always a multiple
of four, since two pages are printed on each side of each sheet of
paper. If your document is not a multiple of four pages long, the
last one, two or three pages in your folded booklet will be blank.
Colour matching> 74
W
INDOWS POSTSCRIPT
(Windows 2000/XP/Server 2003 only)
1.In the driver’s [Layout] tab, choose [Booklet] from the
[Pages Per Sheet] drop-down list.
2.Check that the duplex option is set to [Flip on Short
Edge].
NOTE:
If the Booklet choice is not shown, check that the Duplex
option is enabled in the driver. (“Setting the driver device
options” on page 31)
Colour matching> 75
W
INDOWS
PCL
1.In the driver’s [Setup] tab, recall any saved [driver
settings] you may wish to use.
2.Choose [Booklet] from the [Finishing Mode] drop-down
list, then click [Options].
3.In the Options window you can set the [signature] size,
the number of [pages] per side of paper and the [binding
margin] if your document is going to be thick. The graphic
in this window shows the effect of each choice you make.
NOTE:
If the Booklet choice is not shown, check that the Duplex
option is enabled in the driver. (See “Setting the driver device
options” on page 31.)
Colour matching> 76
C
OLLATING
This feature allows multiple copies of a multi-page document to
be printed with the pages of each copy in sequence.
Uncollated pages print like this
1
1
1
2
2
2
3
3
3
Collated pages print like this
1
2
3
1
2
3
1
2
3
Application collate—Some application programs have a collate
feature in their print options. In this case the application
performs the document collation and may send the job multiple
times to the printer. Generally, this method is slower but can be
more reliable.
Printer collate—This section describes the collate function built
into the printer driver. In this case the job is stored temporarily
in printer memory or on the printer’s hard disk (if installed), and
the printer performs collation. This method is normally faster, but
may not work from all applications.
If you experience problems using printer collate, use the collate
option in your application’s print options instead.
Colour matching> 77
W
INDOWS
1.If using the PCL driver, on the [Setup] tab first choose any
saved [driver settings] that you wish to use. See
“Recalling saved driver settings” on page 31.
2.In the [Job Options] tab, choose how many [copies] you
want to print from the scrolling list.
3.Click the [Collate] checkbox.
MACOS X
1.Choose [File] → [Print].
1
2
3
2.From the printer menu (1), select your printer model.
3.Select [Copies & Pages] (2).
Colour matching> 78
The [Collate] option in the [Copies & Pages] dialogue is for
application collate. See “Collating” on page 77.
4
5
6
4.Enter the number of [copies] (3) you wish to print.
5.Select [Printer Features] (4).
6.From the [Feature Sets] menu (5), select [Job Options].
7.Select the [Collate] checkbox (6) to enable printer collate.
Colour matching> 79
C
OLOUR SEPARATION
The colour separation feature prints each of four primary colours
as separate greyscale images. This is a proofing facility that
indicates the relative densities of each of the four toner colours
in your print document. The darker an area appears, the more of
the corresponding toner colour will be used when printing in full
colour.
W
INDOWS POSTSCRIPT
1.In the driver’s [Colour] tab, click [Advanced].
2.Select which [separations] you want to print from the
drop-down list.
Colour matching> 80
MACOS X
1.Choose [File] → [Print].
1
2
3
4
2.From the printer menu (1), select your printer model.
3.Select [Printer Features] (2).
4.From the [Feature Sets] menu (3), select [Colour Options]
5.From the [Separations] menu (4), select the separations
you wish to print.
Colour matching> 81
S
EPARATING QUEUED PRINT JOBS
When you share a printer with other users it can be useful to print
a special page between print jobs to help locate each user’s job
in a paper stack at the printer. In Windows this page is called a
“separator page”. On the Mac it is called a “cover page”.
NOTE:
Do not confuse Cover Page with “Cover Print”. Cover Print is
when the first page (cover) of a print job is fed from one
paper tray, and the remaining pages of the print job are fed
from a different tray. See“Cover print” on page 84
W
INDOWS SEPARATOR PAGE
The separator page is set from the printer driver’s default
properties window. Access to this is directly from Windows, not
from within your application program. See “Changing the driver
defaults” on page 30
2
1
1.In the driver’s Advanced tab click the [Separator Page…]
button (1).
2.Click [Browse] (2) and navigate to a file containing an
image of the separator page you wish to use, then click
[OK].
Colour matching> 82
MACOS X
COVER PAGE
The cover page is accessed from your application’s print dialogue.
1
2
3
1.Choose [File] → [Print].
2.From the [Printer] menu (1), select your printer model.
3.Select [Cover Page] (2).
4.Select the required options for the cover page (3).
Colour matching> 83
C
OVER PRINT
Cover print is when the first page (cover) of a print job is fed from
one paper tray, and the remaining pages of the print job are fed
from another paper tray.
This feature is not available in the Windows PostScript Drivers.
Do not confuse Cover Print with “Cover Page”. A Cover Page is an
identification sheet inserted between the print jobs of a network
printer. See “Separating queued print jobs” on page 82.
W
INDOWS
1.In the Setup tab, choose any saved driver settings you
2.Click [Paper Feed Options].
PCL
wish to use. See “Recalling saved driver settings” on
page 31
3.Check the [Use different source for first page] checkbox.
4.Choose the tray you want to feed the cover page from and
the paper type in the [Source] and [Weight] drop-down
lists.
Colour matching> 84
MACOS X
1.Choose [File] → [Print].
1
2
3
4
2.From the [Printer] menu (1), select your printer model.
3.Select [Paper Feed] (2).
4.Select the trays or paper types you wish to use for the
first page and remaining pages (3 & 4).
Colour matching> 85
C
USTOM PAGE SIZE
This feature enables printing on non-standard sized print media.
The multipurpose tray is used for feeding non-standard media
sizes. Print media width can be from approximately 76mm to
328mm, and its length can be from 90mm to 1200mm. Actual
limits vary slightly depending on which printer driver you use and
your computer’s operating system.
Some applications software may not produce the desired results
with non-standard print media sizes, and some experimentation
may be required to obtain the results you want.
W
INDOWS
1.In the driver’s [Layout] tab, click [Advanced].
XP/2000 P
OSTSCRIPT
2.In the Advanced Options window, under [Paper/Output],
choose [PostScript Custom Page Size] from the [Paper
Size] drop-down list.
Colour matching> 86
3.In the PostScript Custom
Page Size Definition
window, Choose your
[paper feed direction]
from the drop-down list.
The available choices
are:
Short edge
first
Long edge
first
Short edge
first flipped
Long edge
first flipped
The page is portrait (tall) format and you will
feed the top of the page into the printer.
The page is landscape (wide) format and you
will feed the top of the page into the printer.
The page is portrait (tall) format and you will
feed the bottom of the page into the printer.
The page is landscape (wide) format and you
will feed the bottom of the page into the
printer.
Notice that the size ranges available swap places when you
change the paper feed direction between a portrait and a
landscape choice.
Remember that the width of the multipurpose tray is
limited to the long edge of an A4 sheet (297mm), so, if
your paper is longer than this, you will have to feed it short
edge first.
4.You can also position the page image on the paper to
avoid printing too close to the edge by choosing an
[Offset].
Offset relative to [perpendicular] direction adds to your left
margin.
Offset relative to [parallel] direction adds to your top
margin (normal feed) or bottom margin (flipped feed).
5.Click [OK] to close the PostScript Custom Page Size
Definition window.
6.Click [OK] to close the Advanced Options window.
Colour matching> 87
7.In the driver’s window, choose the [Multipurpose Tray] as
the [Paper Source].
W
INDOWS
PCL
1.In the driver’s [Setup] tab, select any previously saved
settings you wish to use.
2.Click the [Paper Feed Options] button.
3.In the Paper Feed Options window, click [Custom Size].
4.If you have previously saved any special custom sizes
they will be listed in the Custom Size window.
5.To use a previously saved custom size, click its name in
the list.
To create a new custom size:
(a)Enter its dimensions in the [Width] and [Length]
boxes.
(b)Enter a name for the new size in the [Name] box,
and click [Add] to save it in the list.
Colour matching> 88
6.Click [OK] to accept your chosen size and close the
Custom Size window.
7.If this is the size of your document but you want to scale it
to fit a standard size of paper, click [Resize document to fit
printer page] in the Paper Feed Options window, and
choose the printer’s actual paper size from the
[Conversion] drop-down list.
MACOS X
1.In your application program, choose [File] → [Page
Setup].
1
2
3
4
2.Select [Custom Page Size] (1).
3.Click the [New] button (2) to define a new paper size and
enter a name for the paper size.
4.Enter the [Width] and [Height] (3) of your paper.
5.Specify paper [margins] (4) as required.
6.Click [OK] to save the new paper size.
Colour matching> 89
D
UPLEX (DOUBLE-SIDED) PRINTING
If your printer has a duplex unit installed you can print on both
sides of the paper, to save paper, weight, bulk and cost.
> Only paper can be used for duplex printing, not
transparencies or other media.
> Use paper stock of 75–120 g/m². If you experience
excessive curling with 75–90 g/m² paper, use 105 g/m².
> Use standard sized paper stock only, e.g. A4, Letter, etc.
> Load the paper print side up. Ream wrappers are usually
marked with an arrow, indicating which is the print side.
> Paper can be fed from standard paper trays, including the
high capacity feeder if you have one, but not from the
multipurpose tray.
> Do not set the paper weight to Ultra Heavy.
> Do not enable the White Page Skip function.
W
INDOWS POSTSCRIPT
1.In the driver’s Layout tab, under [2-Sided Printing], select
the binding edge you want.
WINDOWS XP
For portrait (tall) page layout the usual choice is [Long
Edge]. For landscape (wide) page layout the usual choice
is [Short Edge]. Choosing [Off] turns off duplex printing
and your document will be printed single-sided.
Colour matching> 90
W
INDOWS
PCL
1.In the driver’s Setup tab, under [2-Sided Printing], select
the binding edge you want.
WINDOWS XP
WINDOWS 98
For portrait (tall) page layout the usual choice is [Long
Edge]. For landscape (wide) page layout the usual choice
is [Short Edge].
Choosing [Off] turns off duplex printing and your
document will be printed single-sided.
MACOS X
1.In your application program, choose [File] → [Print].
1
2
3
2.From the [Printer] menu (1), select your printer model.
3.Select [Layout] (2).
Colour matching> 91
4.From the [Two Sided Printing] options (3), select either
[Long Edge Binding] or [Short Edge Binding].
Which choice you make will usually depend on whether
your page format is portrait (tall) or landscape (wide), and
how you plan to turn the paper over to read the second
side.
Colour matching> 92
P
RINTING MULTIPLE PAGES ON ONE SHEET
(N-UP)
This feature scales the page size of your document for printing
and reproduces several pages per sheet.
This is useful when you simply want to proof your page layout, or
distribute your document in a more compact format. It saves
paper, bulk, weight and cost.
If you have a duplex unit installed, you can even combine this
feature with duplex printing to save even more.
12
1
W
INDOWS POSTSCRIPT
2
3
4
34
1.In the driver’s Layout tab, choose the number of pages
(“N-up”) you want to print on each sheet. 1-up is normal,
16-up is maximum.
Colour matching> 93
W
INDOWS
PCL
1.In the driver’s Layout tab (Windows XP) or Setup tab
(Windows 98), choose the number of pages (“N-up”) you
want to print on each sheet. 1-up is normal, 16-up is
maximum.
2.Click [Options] to choose from the available options for
this feature.
From here you can choose the page printing order, the
page layout, whether you want printed page borders, and
a binding margin if you need it.
MACOS X
1.In your application program, choose [File] → [Print].
1
2
Colour matching> 94
3
4
5
2.From the [Printer] menu (1), select your printer model.
3.Select [Layout] (2).
4.From the [Pages per Sheet] menu (3), select the number
of pages you want to fit onto a single sheet of paper.
5.If required, change the direction (4) the document pages
are laid out on each sheet of paper.
6.If required, you can surround each page with a border (5).
Colour matching> 95
P
OSTER PRINTING
This option allows you to print posters by dividing a single
document page into multiple pieces (sometimes called “tiles”).
Each piece prints, enlarged, on a separate sheet. Then, you
combine the separate sheets to create a poster.
Poster Print is only available with the Windows PCL printer
drivers.
W
INDOWS
1.In the driver’s Setup tab, under [Finishing Mode], choose
PCL
[Poster Print].
2.Click [Options] to open the Options window.
(a)Choose the [enlargement] required for your
document to fill the poster.
(b)[Registration marks] can be printed if required so
that your printed pages (tiles) can be trimmed
exactly to the edge of the image.
(c)An [overlap] may help you to match adjacent tiles
when making up your final poster.
Colour matching> 96
S
CALE TO PAGE
Scale to Page allows you to print data formatted for one size page
onto a different size page, without modifying the print data.
This feature is only available with the Windows PCL drivers.
1.In the driver’s Setup tab, click the [Options] button.
2.Check the [Fit to Page] checkbox.
3.Choose the scaling factor you need from the
[Conversions] drop-down list.
Colour matching> 97
W
ATERMARKS
A watermark is typically faint text that is superimposed on a
printed document. This can used to indicate that the document is
“Draft”, or perhaps “Confidential”.
This feature is not available on Mac OS X. The illustration below
shows the Windows PostScript driver. The PCL driver is very
similar.
W
INDOWS
The Watermarks Feature is found in the driver’s [Job Options]
tab. Click the [Watermarks] button.
Colour matching> 98
To create a new watermark
1.In the Watermarks window, click [New…].
2.Enter the text you want for your watermark.
3.Adjust your watermark’s font, size, colour, angle, position
and border (trim) as required.
4.Click [OK] to accept your changes.
To choose a previously created watermark
1.In the Watermarks window, click the watermark in the list.
To edit an existing watermark
1.In the Watermarks window , click the watermark’ s name in
the list.
2.Click [Edit…].
3.Make any adjustments you wish, and click [OK] to accept
your changes.
To print using a watermark
1.In the Watermarks window , click the watermark’ s name in
the list.
2.Click [OK] to close the Watermarks window.
3.Click [OK] to close the Printer Properties window.
4.Print your document.
Colour matching> 99
M
ENU FUNCTIONS
This sections lists the menus accessed via the controls on the
printer’s operator panel and displayed in the LCD window.
It should be noted that many of these settings can be, and often
are, overridden by settings in the Windows printer drivers.
However, several of the driver settings can be left at “Printer
Setting”, which will then default to the settings entered in these
printer menus.
Factory default settings are shown in bold type in the following
tables.
In the normal operating condition, known as “standby,” the
printer’s LCD window will show “ONLINE.” In this condition, to
enter the menu system, press the +/– keys on the operator panel
to move up and down through the list of menus until the menu
you wish to view is displayed. Then proceed as follows:
1.Press ENTER to enter the menu.
2.Use the +/– keys to move up and down through the items
in the menu. When the item you want to change is
displayed, press ENTER to edit that item. An asterisk (*)
appears next to the setting currently in effect.
3.Use the +/– keys to move up and down through the
available settings for this item, and press ENTER when
the setting you want is displayed. An asterisk (*) will
appear next to the setting, indicating that this setting is
now in effect.
4.Press BACK to move back to the list of menu items.
5.Do one of the following:
• Press BACK again to move up to the list of menus;
or…
• Press ON LINE to exit from the menu system and
return to standby.
Menu functions> 100
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