Oki MB441, MB451, MB451w, MB461, MB461+LP User's Manual Advanced
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User's Manual
Advanced
This manual supports the following models:
MB441, MB451, MB451w, MB461, MB461+LP, MB471
MB471w, MB491, MB491+, MB491+LP, ES4161 MFP
ES4191 MFP, MPS4200mb, MPS4700mb
Contents
About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Terms in this document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Symbols in this document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Legends used in this manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
1 Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Useful Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Sorting Copies (Sort) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Combining Multiple Pages Onto One Sheet of Paper (N-in-1) . . . . . . . . . . . . . . . . . . . . 10
Making Multiple Copies Onto One Sheet of Paper (Repeat) . . . . . . . . . . . . . . . . . . . . . . 11
Copying ID Cards (ID Card Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Erasing Edge Shadows (Edge Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Setting Margins (Margin) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Copying Different Size Documents (Mixed Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Note for Using Multiple Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Functions That Cannot Be Used Simultaneously . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Disabling a Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
2 Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Useful Operations for Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Transmitting Duplex Documents (DuplexScan) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Changing Where Documents Are Loaded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Changing the Sender Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Setting Prefix (PreFix) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Registering a Prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Using a Prefix When Transmitting Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Using a Prefix When Registering a Number to Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Various Functions for Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Manual Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Transmission in Real Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Manual Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Transmission to Multiple Destinations (Broadcast) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Transmission at a Specified Time (Set Tx time). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Fcode Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Registering Fcode Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Transmission Using a Sub Address (Fcode Transmission) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Reception Using a Sub Address (Fcode Polling) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Storing Documents in a Bulletin Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
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Printing Stored Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Deleting Stored Bulletin Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Deleting Fcode Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Security Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Security Functions at Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
ID Check Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Checking Broadcast Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Pressing Dial Twice (Confirm Dial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Various Settings for Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
When Received Image is Larger Than Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Specifying a Reduction Rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Specifying a Reduction Margin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Changing Soft Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Forwarding Received Faxes As Fax Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Registering a Forwarding Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Setting waiting time for a response . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Faxing From a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Sending a Fax From a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Adding a Fax Number to the Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Grouping Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Sending a Fax to a Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Attaching a Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Canceling a Fax Job From a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Exporting and Importing Phone Book Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Associating New Definition With Phone Book Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Scan To FaxServer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Enabling the Scan To FaxServer function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Customizing the destination
e-mail address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Customizing the e-mail text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
3 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Advanced Operations for Scanning to E-mail . . . . . . . . . . . . . . . . . . . . . . . 33
Setting Sender and Reply to Addresses (From/Reply to) . . . . . . . . . . . . . . . . . . . . . . . 33
Creating Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Registering a Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Registering Body Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Using a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Advanced Operations for Scanning, Internet Faxing and Scanning to
Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Specifying the File Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
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Changing the Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Changing the Resolution (Document Type) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Adjusting the Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Specifying the File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Encrypting PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Setting the Compression Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Setting the Grayscale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Using Drivers and Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Using TWAIN Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Using WIA Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Using ICA Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Using ActKey Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Useful Functions for Internet Faxing and Scan To E-mail. . . . . . . . . . . . . . . 46
Enabling MDN and DSN Requests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Enabling MDN Response. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Useful Functions for Scanning to Local and Remote PCs . . . . . . . . . . . . . . . 47
Setting PC Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Enabling the Network TWAIN Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Enabling the WSD Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Selecting the Dual-Side Scan of WSD Scan function . . . . . . . . . . . . . . . . . . . . . . . . . . 48
4 Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Useful Operations for Printing From a Computer . . . . . . . . . . . . . . . . . . . . 49
Manual Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Printing on Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Printing on Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Printing on Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Combining Multiple Pages Onto One Sheet of Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Making Duplex Prints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Scaling to Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Collating Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Setting the Page Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Booklet Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Cover Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Changing Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Emphasizing Fine Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Auto Tray Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Auto Tray Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Saving Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Secure Printing (for MB491/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb Only) . . . 63
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Encrypted Secure Printing
(for MB491/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb Only) . . . . . . . . . . . . . . 63
Watermark Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Overlay Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Storing Print Data
(for MB491/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb Only) . . . . . . . . . . . . . . 65
Saving the Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Changing the Driver's Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Using Printer Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Using Computer Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Printing to File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Printing E-mail Attached Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Downloading PS Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Printing Out PS Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Changing Emulation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
5 Job Macro (for MB471/MB471w/MB491/MB491+/MB491+LP/
ES4191 MFP/MPS4200mb/MPS4700mb Only) . . . . . . . . . 70
JOB MACRO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Creating a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Using Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Editing the Title. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Deleting a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
6 Configuring at the Operator Panel . . . . . . . . . . . . . . . . . . . 72
Changing the Equipment Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Admin Setup or Easy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Other Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Checking the Current Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
List of the Device Setting Menu Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Device Setting Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
List of Each Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Paper Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Network Scan Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Store Document Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
View Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Easy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
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Wireless Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Admin Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
7 Useful Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
List of Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Installing Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Utilities common to Windows/Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . 107
Webpage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
PS Gamma Adjuster Utility (for MB451/MB451w/MB471/MB471w/MB491/
MB491+/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb) . . . . . . . . . . 109
Registering Halftone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
Printing a File With the Adjusted Gamma Curve . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Windows Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Configuration Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
PDF Print Direct (for MB451/MB451w/MB471/MB471w/MB491/MB491+/MB491+LP/
ES4191 MFP/MPS4200mb/MPS4700mb) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
Print Job Accounting Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
Operator Panel Language Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Network Card Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
OKI LPR Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
Network Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
TELNET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128
Mac OS X Utilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Panel Language Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Print Job Accounting Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Network Card Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131
Network Scanner Setup Tool. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
8 Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Network Setting Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Configuring the wireless LAN from the Web Page
(MB451w/MB471w only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
IEEE802.1X settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153
Wireless LAN settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154
Changing Network Settings From the Web Page. . . . . . . . . . . . . . . . . . . . 156
Encrypting Communication by SSL/TLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156
Encrypting Communication by IPSec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158
Controlling Access Using IP Address (IP Filtering) . . . . . . . . . . . . . . . . . . . . . . . . . . . .160
Control Access Using MAC Address (MAC Address Filtering) . . . . . . . . . . . . . . . . . . . . .160
Error Notification by E-mail (E-mail Alert) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160
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Using SNMPv3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161
Using IPv6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162
Using IEEE802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162
Configuring LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163
Configuring Secure Protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164
Printing Without Printer Driver (Direct Print) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164
Changing Settings on EtherTalk (for Mac OS only) (MB451/MB451w/MB471/MB471w/
MB491/MB491+/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb Only). . . . . . . . . . .165
Other Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Initializing Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166
Using DHCP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166
9 Settings for Auto Delivery and Transmission Data Save
Functions (for MB491/MB491+LP/ES4191 MFP/MPS4200mb/
MPS4700mb Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Contents
Forwarding Received Data As Digital Data (Auto Delivery) . . . . . . . . . . . . 168
Configuration for the Auto Delivery Function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168
Saving Transmission and Reception Data (Transmission Data Save). . . . . . 171
Configuration for the Transmission Data Save Function . . . . . . . . . . . . . . . . . . . . . . . .171
10 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Initializing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Initializing an SD memory card (for MB491/MB491+LP/ES4191 MFP/MPS4200mb/
MPS4700mb Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173
Initializing Flash Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .174
Resetting the Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .174
Deleting or Updating the Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Deleting a Printer or Fax Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175
Updating a Printer or Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176
Deleting a Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176
Updating a Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177
11 Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
About Using Print Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Number of Job Account IDs and logs that can be used. . . . . . . . . . . . . . . . . . . . . . . . .178
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
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About This Manual
Note
Memo
Reference
CAUTION
Terms in this document
The following terms are used in this manual:
Indicates important information on operations. Make sure to read them.
Indicates additional information on operations. You are recommended to read them.
Indicates where to look when you want to know more detailed or related information.
WARNING
Indicates additional information which, if ignored or failed to follow the guidelines, may result in personal fatal
injury or death.
Indicates additional information which, if ignored, may result in personal injury.
Symbols in this document
The following symbols are used in this guide:
Symbols Description
[ ] Indicates menu names on the display screen.
Indicates menu, window, dialog names on the computer.
" " Indicates file names on the computer.
Indicates reference titles.
< > key Indicates a hardware key on the operator panel or a key on
the keyboard of the computer.
> Indicates how to get to the menu you want on the menu of
the machine or the computer.
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Legends used in this manual
In this document, it may have written as follows.
PostScript3 Emulation PSE, POSTSCRIPT3 Emulation, POSTSCRIPT3 EMULATION
®
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Generic name for Windows 8, Windows Server 2012, Windows 7, Windows Vista, Windows Server 2008, Windows
XP, and Windows Server 2003 Windows
Web Services on Device s WSD
Windows® 8 64-bit Edition operating system Windows 8 (64bit version)
®
Windows Server® 2012 64-bit Edition operating system Windows Server 2012
®
Windows® 7 64-bit Edition operating system Windows 7 (64bit version)
®
Windows Vista® 64-bit Edition operating system Windows Vista (64bit version)
®
Windows Server® 2008 R2 64-bit Edition operating system Windows Server 2008 R2
®
Windows Server® 2008 64-bit Edition operating system Windows Server 2008 (64bit version)
®
Windows® XP x64 Edition operating system Windows XP (x64 version)
®
Windows Server® 2003 x64 Edition operating system Windows Server 2003 (x64 version)
®
Windows® 8 operating system Windows 8
®
Windows® 7 operating system Windows 7
®
Windows Vista® operating system Windows Vista
®
Windows Server® 2008 operating system Windows Server 2008
®
Windows® XP operating system Windows XP
®
Windows Server® 2003 operating system Windows Server 2003
If there is no special description, 64bit version is included in Windows 8, Windows 7, Windows Vista,
Windows Server 2008, Windows XP, and Windows Server 2003. (64bit version and Windows Server
2008 R2 is included in Windows Server 2008.)
If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X,
and MB491 is used as the machine for examples in this document.
Depending on your OS or model, the description on this document may be different.
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1. Copying
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The direction to inserting a document
The direction to inserting a documentt
The direction to inserting a document
This chapter explains your machine's various copy functions.
Useful Functions
This section explains your machine's useful copy functions. The functions explained below are enabled
from the [Change settings] menu of the copy start screen.
The following procedures are explained under the assumption that [Continuous Scan] is disabled. For the basic procedures
when [Continuous Scan] is enabled, refer to the User's Manual Basic.
Sorting Copies (Sort)
When the sort function is enabled, data is
outputted by making one copy according to page
number. Since the machine collates copies, this
function saves you the effort of sorting copies
manually. In the factory default, the sort function
is not enabled.
1 Press the <COPY> key.
2 Place your document with text face up in
the ADF or face down on the document
glass.
3 Press the to enter the [Change
settings] menu.
4 Press the to select [Sort] and then
press .
5 Press the to select [ON] and then
press .
6 Press the until the copy standby screen
appears.
Combining Multiple Pages
Onto One Sheet of Paper (Nin-1)
This function allows you to copy multiple pages
of documents onto one side of a single sheet of
paper. Two or four pages can be printed onto one
side.
Tw o pa g es
Four pages Vertical setting
7 Enter the number of copies required.
8 Press .
The continuous scan mode allows you to copy multiple
documents at once. You can use both the ADF and
document glass for a single job if you use the continuous
scan mode. For details, refer to the User's Manual Basic.
Four pages Horizontal setting
Place your document so that the top is scanned in first.
Specify the appropriate orientation of the image in
[Direction] to get the copy result you want.
[Zoom] is automatically set to [Auto] when [N-in-1] is
enabled. To specify the desired zoom ratio, set [N-in-1]
first and then set [Zoom].
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A part of the document image may be missing on the copy
Reference
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Reference
OK
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MONO
depending on paper, document, and zoom ratio.
The paper tray is automatically selected when [
enabled.
For details on how to load your document, refer to the
User's Manual Basic.
N-in-1
] is
1 Press the <COPY> key.
2 Place your document with text face up in
the ADF or face down on the document
glass.
3 Press the to enter the [Change
settings] menu.
4 Press the to select [N-in-1] and then
press .
5 Press the to select a value and then
press .
6 Press the until the copy standby
screen appears.
7 Enter the number of copies required.
8 Press .
When you use the document glass, the continuous scan
mode is automatically enabled. Follow the instructions
displayed on the display screen.
Useful Functions
Making Multiple Copies Onto One Sheet of Paper (Repeat)
This function allows you to repeatedly copy the
image on a document onto one side of a single
sheet of paper. Images can be repeated two or
four times.
Tw o re p eat
Four repeat
Note
[Zoom] is automatically set to [Auto] when [Repeat] is
enabled. To specify the desired zoom ratio, set [Repeat]
first and then set [Zoom].
Specify the appropriate orientation of the image in
[Direction] to get the copy result you want.
A part of the document image may be missing on the copy
depending on paper, document, and zoom ratio.
The paper tray is automatically set when this function is
enabled.
1 Press the <COPY> key.
1
Copying
The continuous scan mode allows you to copy multiple
documents at once. You can use both the ADF and
document glass for a single job if you use the continuous
scan mode. For details, refer to the User's Manual Basic.
2 Place your document with text face up in
the ADF or face down on the document
glass.
3 Press the to enter the [Change
settings] menu.
4 Press the to select [Repeat] and then
press .
OK
5 Press the to select a value and then
press .
OK
6 Press the until the copy standby
screen appears.
7 Enter the number of copies required.
8 Press .
The continuous scan mode allows you to copy multiple
documents at once. You can use both the ADF and
document glass for a single job if you use the continuous
scan mode. For details, refer to the User's Manual Basic.
MONO
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Useful Functions
Note
Reference
Reference
OK
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OK
OK
OK
Copying ID Cards (ID Card Copy)
This function allows you to copy both sides
of an ID card, such as a driver's license,
onto one side of a piece of paper.
You cannot use the ADF for this ID Card Copy function.
The area of 2mm from the edge of the document glass is
the scan margin.
The machine scans an area half the size of the specified
paper. If the document is more than half the size of the
paper size, the excess part is discarded.
1 Press the <COPY> key.
2 Press the to enter the [Change
settings] menu.
3 Press the to select [ID Card Copy]
and then press .
4 Press the to select [ON] and then
press .
OK
2 Place your document with text face up in
the ADF or face down on the document
glass.
3 Press the to enter the [Change
settings] menu.
4 Press the to select [Edge Erase] and
then press .
5 Press the to select [ON] and then
press .
OK
6 Enter a value for width using the ten-key
pad and then press .
7 Press the until the copy standby
screen appears.
8 Enter the number of copies.
9 Press .
MONO
Setting Margins (Margin)
5 Press the until the copy start screen
appears.
6 Place your card with the front side face
down on the document glass.
7 Enter the number of copies.
8 Press .
9 When the [Please set back side of
document.] screen is displayed, place
your card with the back side face down
on the document glass.
10 Check that [Start Scan] is selected and
then press .
Erasing Edge Shadows (Edge Erase)
When you copy a document with the document
cover open or when you copy a book, the edges
may be printed as black shadows.
This function allows you to erase such shadows.
This margin function allows you to set the
margins. This is useful when you staple or punch
holes in copies. You can set the top, right,
bottom, or left margin by specifying the [Top]
and [Left] values.
Note
A part of the document image may be missing on the copy.
The specified margin values stay the same even when you
change the zoom ratio.
Specify the appropriate orientation of the image in
[Direction] to get the copy result you want.
You can set [Margin] as a default so that you do not have
to perform the following procedure every time you make
copies. For details, refer to "View Information" P. 81.
When Making Simplex Copies
1 Press the <COPY> key.
2 Place your document with text face up in
the ADF or face down on the document
glass.
3 Press the to enter the [Change
settings] menu.
You can set [Edge Erase] as a default so that you do not
have to perform the following procedure every time you
make copies. For details, refer to "View Information" P. 81.
1 Press the <COPY> key.
4 Press the to select [Margin] and then
5 Press the to select [ON] and then
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press .
press .
OK
OK
Useful Functions
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OK
OK
OK
6 Press the or to specify the [Top]
margin for [Front] and then press the .
- To create a margin at the top of the output,
specify a positive value.
- To create a margin at the bottom of the output,
specify a negative value.
7 Press or to specify the [Left]
margin for [Front] and then press .
- To create a margin on the left side of the output,
specify a positive value.
- To create a margin on the right side of the output,
specify a negative value.
You do not have to specify the [Back] margin when
copying on a single side.
8 Press the until the copy start screen
appears.
9 Enter the number of copies.
10 Press .
[Margin] is disabled when all the values are set to [0].
8 Press or to specify the [Left]
margin for [Front] and then press
the .
- To create a margin on the left side of the output,
specify a positive value.
- To create a margin on the right side of the output,
specify a negative value.
9 Press or to specify the [Top]
margin for [Back] and then press the .
- To create a margin at the top of the output,
specify a negative value.
- To create a margin at the bottom of the output,
specify a positive value.
Specify the same absolute value set in the [Top]
margin for both the [Front] and [Back] margins.
10 Press the or to specify the [Left]
margin for [Back] and then press .
- To create a margin on the left side of the output,
specify a negative value.
- To create a margin on the right side of the output,
specify a positive value.
1
Copying
When Making Duplex Copies
When you make duplex copies with [Margin]
enabled, you must specify the [Back] margin.
1 Press the <COPY> key.
2 Place your document with text face up in
the ADF or face down on the document
glass.
3 Specify [Duplex Copy] as you want.
For details, refer to the User's Manual Basic.
4 Press the to enter the [Change
settings] menu.
5 Press the to select [Margin] and then
press .
6 Press the to select [ON] and then
press .
7 Press the or to specify the [Top]
margin for [Front] and then press the .
- To create a margin at the top of the output,
specify a positive value.
- To create a margin at the bottom of the output,
specify a negative value.
Specify the same absolute value set in the [Left]
margin for both the [Front] and [Back] margins.
11 Press the until the copy standby
screen appears.
12 Enter the number of copies.
13 Press .
The position of margin is according to [Direction] of the
document.
If [Direction] of the document image is [Portrait], the
short edges are located in top and bottom edges, and long
edges are located in the right and left edges. If
[Direction] of the document image is [Landscape], the
long edges are located in right and left edges and the short
edges are located in the top and bottom edges.
When you use the document glass, the continuous scan
mode is automatically enabled. Follow the instructions
displayed on the display screen.
[Margin] is disabled when all the values are set to [0].
MONO
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Useful Functions
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When selecting [Margin]
you cannot specify [N-in-1]/
[Repeat].
Copying Different Size Documents (Mixed Size)
When you use the ADF, you can copy multiple
documents having the same width but different
lengths at the same time onto their respective
paper sizes.
You can use this function only when the document is a
combination of letter and legal 13.5 or of letter and legal
14.
When Enabling [Mixed Size], [Paper Feed] is set to
[Auto], a paper tray corresponding to a document is fed
and [Paper Feed] cannot be selected.
[Mixed Size] is available only when [Zoom] is set to [Fit
to page(98%)] or [100%].
You cannot set [Edge Erase] and [Mixed Size] at the
same time.
Enable more than one paper tray by pressing the
<SETTING> key and then selecting [Paper Setup]>
[Select Tray]>[Copy] to use this function.
When you use the MP tray, load paper in the MP tray first
and then enter the [Mixed Size] menu.
You can use only standard paper for this function.
In this section Tray1 and MP tray are used, and Legal 14 is
loaded in Tray1 and Letter is loaded in MP tray as an
example.
1 Load Legal 14 in Tray1 and Letter in MP
tray.
2 Press the <SETTING> key.
3 Press the to select [Paper Setup] and
then press .
4 Select [Legal 14] for [Paper Size] of
Tray1 and [Letter] for [Paper Size] of
MP tray.
13 Enter the number of copies.
14 Press .
Note for Using Multiple Functions
Functions That Cannot Be Used
Simultaneously
Some functions cannot be used in combination
with other functions. If you try to select
incompatible functions, a message indicating that
you cannot select the function appears.
For example, when you have specified [Margin],
you cannot specify [N-in-1] and [Repeat].
Of functions displayed in the message, disable
unnecessary functions and then try to set a
function you want to use again.
Some functions cannot be used with others.
Disabling a Function
To disable one of the functions, return the
function's setting to the default.
5 Press until the top screen appears.
6 Press the <COPY> key.
7 Place your documents with mixing Letter
and Legal 14 sizes in the ADF.
8 Press the to enter the [Change
settings] menu.
9 Press the to select [Mixed Size] and
then press .
10 Press the to select [ON] and then
press .
11 Press the until the copy standby
screen appears.
12 Check that the following settings are
displayed on the start screen.
[Mixed Size]: ON
[Paper Feed]: Auto
[Zoom]: 100%
[Scan size]: Legal 14
1 Press the <COPY> key.
2 Press the to enter the [Change
3 Press the to select the function you
4 Press the to select the default value
5 Press the until the copy standby
When the default setting has been changed from the
For the default value of each function, refer to "View
-14-
settings] menu.
want to disable and then press .
and then press .
OK
OK
screen appears.
factory default, select the default setting after changing
should be selected.
Information" P. 81.
2. Faxing
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OK
OK
This chapter explains your machine's useful fax functions and operations.
Useful Operations for Transmission
This section explains useful operations for fax transmission.
To enter the [Admin Setup] menu, the administrator password is necessary. The default password is "aaaaaa".
For details on how to specify a destination, refer to the User's Manual Basic.
For details on how to load your documents in the ADF or on the document glass, refer to the User's Manual Basic.
Transmitting Duplex Documents (DuplexScan)
You can transmit duplex documents by using the
ADF.
You cannot use the document glass for this procedure.
1 Place your document in the ADF.
2 Press the <FAX/HOOK> key.
Changing Where Documents Are Loaded
You can use both the ADF and the document
glass when scanning documents for a fax job.
This allows you to send both a document and a
part of a book as one fax.
1 Press the <FAX/HOOK> key.
2 Check that [Fax] is selected and then
press to open the fax start screen.
3 Check that [Fax] is selected and then
press to open the fax start screen.
3 Press the to select [Fax Functions]
and then press .
OK
4 Press the to select [Fax Functions]
and then press .
OK
4 Press the to select [Continuous
Scan] and then press .
5 Press the to select [Duplex Scan]
and then press .
OK
5 Press the to select [ON] and then
press .
OK
6 Press the to select a scanning method
and then press .
You can specify [Long edge bind] or [Short
edge bind].
7 Press the until the fax standby screen
appears.
6 Press the until the fax standby screen
appears.
7 Place your document with text face up in
the ADF or face down on the document
glass.
2
Faxing
8 Specify a destination.
9 Press to start transmission.
8 Specify a destination.
9 Press .
10 When the [Start Scan] screen appears,
11 Make sure [Start Scan] is selected and
12 Repeat steps 10 and 11 as necessary for
-15-
MONO
place the next document with text face
up in the ADF or face down on the
document glass.
then press .
OK
each document you want to fax.
Useful Operations for Transmission
Reference
Reference
Memo
Memo
OK
OK
OK
OK
OK
13 When all the documents are scanned,
press the to select [Scan Complete]
and then press .
For details on how to stop scanning and to cancel
transmission, refer to the User's Manual Basic.
OK
Changing the Sender Name
You can specify the sender name to be printed on
faxes you send. You must register a Sender
name in advance.
Check that [Sender name] is enabled before using the
following functions. For details, refer to the User's Manual
Basic.
Registering a Sender Name
You can register up to three sender names.
In the initial fax settings described in the User's Manual
Basic, you specify [Sender ID], which is automatically
registered to [Sender name 1].
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
OK
Changing the Sender Name Printed
on a Fax
By default, the standard sender name is printed
on faxes when you enable [Sender Name]. To
use a sender name other than the standard
sender name, perform the following procedure.
1 Press the <FAX/HOOK> key.
2 Check that [Fax] is selected and then
press to open the fax start screen.
3 Press the to select [Fax Functions]
and then press .
OK
4 Press the to select [TTI Select] and
then press .
OK
5 Press the to select a sender name you
wan to use and then press .
6 Press the until the fax standby screen
appears.
Changing the Standard Sender
Name
If you use a sender name frequently, we
recommend to specify it as the standard sender
name.
3 Enter the administrator password.
4 Select [Enter] and then press .
OK
5 Press the to select [User Install] and
then press .
6 Press the to select [TTI Register/
Edit] and then press .
OK
7 Press the to select a sender's number
and then press .
8 Enter a name up to 22 characters.
9 Select [Enter] and then press .
OK
10 Press the until the start screen appears.
In the initial fax settings described in the User's Manual
Basic, you specify [Sender ID]. By default, this value is
used as the standard sender name.
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
OK
3 Enter the administrator password.
4 Select [Enter] and then press .
OK
5 Press the to select [User Install] and
then press .
OK
6 Press the to select [Standard TTI]
and then press .
OK
7 Press the to select a name you want
to use and then press .
8 Press the until the start screen
appears.
-16-
Useful Operations for Transmission
Reference
Memo
Reference
OK
OK
OK
OK
OK
Setting Prefix (PreFix)
You can add a prefix to a destination number. You
can also attach a prefix when registering a number
to speed dial.
Registering a Prefix
You must register the prefix to [PreFix] in
advance. You can register up to 40 digits.
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
3 Enter the administrator password.
4 Select [Enter] and then press .
5 Press the to select [Fax Setup] and
then press .
OK
OK
Using a Prefix When Registering a
Number to Speed Dial
You can attach a prefix to a speed dial number.
Perform the following procedures to register a
number to speed dial.
For details on how to register a number to speed dial, refer
to the User's Manual Basic.
1 On the fax number entry screen to
register a number to speed dial, press
the and to select [PreFix:N] and
then press .
The area code is displayed as "N".
2 Enter a fax number.
3 Select [Enter] and then press .
OK
2
Faxing
6 Press the to select [Other Settings]
and then press .
OK
7 Press the to select [Prefix] and then
press .
8 Enter a prefix.
9 Select [Enter] and then press .
10 Press the until the top screen appears.
You can use symbols such as # and *. For details, refer to
the User's Manual Basic.
Using a Prefix When Transmitting
Faxes
You can attach a prefix only when you enter a
destination number using the ten-key pad.
Perform the following procedures when
specifying a destination using the ten-key pad.
1 On the destination entry screen, press
the and to select [PreFix:N] and
then press .
The area code is displayed as "N".
2 Enter a destination number.
3 Select [Enter] and then press .
You cannot enter a prefix and then use speed dial.
OK
-17-
Various Functions for Transmission
Memo
Reference
Memo
Reference
OK
OK
OK
Various Functions for Transmission
This section explains various functions for fax transmission.
To enter the [Admin Setup] menu, the administrator password is necessary. The default password is "aaaaaa".
For details on how to specify a destination, refer to the User's Manual Basic.
Redialing
Automatic Redialing
The machine automatically redials if the first fax
transmission fails. Redial is automatically done
when the recipient machine is busy or does not
answer, or when a communication error happens.
To set the number of redial attempts and their
interval, perform the following procedures.
When the transmission failed though the machine tried
redials for the specified times, the document stored in
memory is erased and an error message is printed out.
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
3 Enter the administrator password.
4 Select [Enter] and then press .
5 Press the to select [Fax Setup] and
then press .
6 Press the to select [Other Settings]
and then press .
7 Check that [Redial Tries] is selected
and then press .
8 Press to specify the desired number of
redial attempts and then press .
9 Press the to select [Redial Interval]
and then press .
10 Specify the desired redial interval using
the ten-key pad and then press .
OK
OK
OK
OK
OK
OK
Manual Redialing
To redial manually, specify the desired
destination from the transmission history.
Destination can be also selected by pressing the
REDIAL key.
For details on the transmission history, refer to the User's
Manual Basic.
Transmission in Real Time
The scanned fax data is stored in memory before
the machine starts transmission. This is called
memory transmission. The fax data is
transmitted while it is scanned. This is called real
time transmission.
Real time transmission
The real time transmission is a method to
transmit data to a destination party without
storing document data in memory. In this mode,
transmission starts right after the transmission
operation, and this allows you to check that the
fax is transmitted to its destination.
Memory transmission
The memory transmission is a method to
transmit after storing document data in memory.
In this mode, you do not have to wait for the
machine to finish transmission.
The factory default is set to the memory
transmission.
To enable the real time transmission, perform the
following operation.
Note
You can scan only a single page when using the document
glass for real time transmission.
While you send a fax by using real time transmission, other
jobs using the ADF and document glass cannot be done.
1 Press the <FAX/HOOK> key.
11 Press the until the top screen appears.
2 Check that [Fax] is selected and press
to open the fax start screen.
-18-
Various Functions for Transmission
Note
Memo
Memo
OK
OK
MONO
MONO
OK
OK
3 Press the to select [Fax Functions]
and then press .
OK
4 Press the to select [Memory Tx] and
then press .
5 Press the to select [OFF] and then
press .
6 Press the until the fax standby screen
appears.
7 Place your document with text face up in the
ADF or face down on the document glass.
8 Specify a destination.
9 Press .
Manual Transmission
Manual sending (On-hook dial)
Press the <FAX/HOOK> key and confirm the
receiving tone of the destination, then send.
Even if the start screen other than the fax functions is
displayed in the machine, you can perform manual
transmission by lifting the handset.
1 Pick up the handset.
2 Dial a number.
3 Place your document with text face up in the
ADF or face down on the document glass.
4 Configure the fax functions if necessary.
5 When you hear a Fax tone, press
to start transmission.
You can put down the handset.
When putting down the handset, after the transmission is
complete, the display screen of the machine returns to the
screen displayed before the manual transmission.
If you keep picking the handset, you can talk to your
destination.
Transmission to Multiple Destinations (Broadcast)
2
Faxing
1 Press the <FAX/HOOK> key to light up
in blue.
2 Set the document on the auto document
feeder or document glass.
3 Press the <FAX/HOOK> key and input
the fax number of the destination.
4 Set the fax function as necessary.
5 After the receiving tone (peep) of the
destination is heard, press the Mono
start key to start sending.
You can transmit faxes manually when the
recipient uses manual reception mode or when
you want to send a fax after talking on the phone.
You can scan only a single page when using the document
glass for manual transmission.
You need to connect an external telephone to the machine
to send faxes manually.
The following functions are unavailable in manual
transmission:
- broadcast
- transmission at the specified time
- Fcode transmission
- ID check transmission
- check broadcast destinations
- (Pressing Dial Twice confirm dial)
This function allows you to transmit faxes to
multiple destinations at the same time. You can
specify up to 100 destinations using the ten-key
pad, speed dial, and group lists of destinations.
1 Place your document with text face up in
the ADF or face down on the document
glass.
2 Press the <FAX/HOOK> key.
3 Check that [Fax] is selected and press
to open the fax start screen.
4 Check that [Add Destination] is
selected and then press .
5 Specify a destination.
6 Repeat steps 4 to 5 to enter all the
destinations.
7 When you have specified all the
destinations, press .
MONO
8 [Please press Start key to begin
transmission. To delete, select
checkbox and choose Operate.]
appears.
9 If specified all the destination appears,
press .
MONO
You do not have to disable memory transmission.
-19-
Various Functions for Transmission
Memo
Reference
Reference
Memo
Reference
OK
OK
OK
OK
Press the <RESET/LOG OUT> key to cancel the
operation.
When [Broadcast Destination] is enabled, the
destination numbers are displayed before transmission.
For details, refer to "Checking Broadcast Destination" P. 25.
For details on how to cancel transmission, refer to the
User's Manual Basic.
Using From the Group List
The group list is useful for broadcast
transmission. Register destination group lists in
advance.
For details on transmission using the group list, refer to
the User's Manual Basic.
Transmission at a Specified Time (Set Tx time)
This function allows you to instruct the machine
to transmit faxes at a specified time. When you
set a fax job to be sent later, the fax data is
stored in memory and automatically sent at the
specified time.
Up to 20 jobs can be scheduled up to one month
in advance.
1 Place your document with text face up in
the ADF or face down on the document
glass.
2 Press the <FAX/HOOK> key.
3 Check that [Fax] is selected and press
to open the fax start screen.
4 Press the to select [Fax Functions]
and then press .
5 Press the to select [Delayed Tx] and
then press .
OK
6 Press the to select [ON] and then
press .
7 Press the or to select the desired
date and time and then press .
- To move to the next box, press the .
- Dates are displayed as [Date/Month].
8 Press the until the start screen
appears.
9 Press the to select [
and then press .
OK
Add Destination
10 Specify a destination.
11 Press .
When you want to change the specified time of a
reservation, cancel the reservation and make another one.
You can make reservations for other fax jobs while the
machine is transmitting.
MONO
]
For details on how to cancel a fax job, refer to the User's
Manual Basic.
-20-
Fcode Transmission
Reference
Reference
Memo
Reference
Note
OK
OK
Fcode transmission uses sub addresses for
communication in accordance with the standard
of ITU-T. By creating and registering Fcode
you can perform confidential communication
bulletin board communication.
You can register up to 20 Fcode boxes.
When registering an Fcode box, be sure to
register a sub address, that is used to identify
the Fcode box.
Fcode Confidential Communication
When an Fcode confidential box is set in the
recipient fax machine, you can perform confidential
communication by specifying the sub address of
the box.
Received data cannot be printed unless the
specified ID code is entered. Therefore, this
function is useful when transmitting data that
needs security protection.
To transmit faxes using Fcode confidential communication,
refer to "Transmission Using a Sub Address (Fcode
Transmission)" P. 22.
To print the received faxes using Fcode confidential
communication, refer to "Printing Stored Documents" P. 23.
Fcode Bulletin Board Communication
When an Fcode bulletin box is set in the recipient
machine, you can transmit to and remove data
from a bulletin box by specifying its sub address.
boxes,
and
Various Functions for Transmission
For Fcode Confidential Communication
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
OK
3 Enter the administrator password.
4 Select [Enter] and then press .
OK
5 Press the to select [Fax Setup] and
then press .
OK
6 Press the to select [Fcode Box] and
then press .
OK
7 Press the to select a box number and
then press .
OK
8 Check that [Register] is selected and
then press .
To edit the registered Fcode Confidential Box,
enter the PIN number and select [Edit].
OK
9 Check that [Confidential Box] is
selected and then press .
10 Check that [Box Name] is selected and
then press .
11 Enter a box name.
2
Faxing
To receive data stored in the bulletin box of the recipient
machine, refer to "Reception Using a Sub Address (Fcode
Polling)" P. 22.
To store data in a bulletin box of your machine, refer to
"Storing Documents in a Bulletin Box" P. 23.
Registering Fcode Boxes
To perform Fcode communication, register an
Fcode box. Be sure to register a sub address and
an PIN number on each Fcode box. (Only Fcode
confidential communication)
Maximum number of characters is as follows:
- Box Name: A maximum of 16 characters.
- Sub-Address: A maximum of 20 digits including # and *.
- PIN number: 4 digits.
For details on how to enter text, refer to the User's Manual
Basic.
12 Select [Enter] and then press .
OK
13 Press the to select [Sub-Address]
and then press the .
14 Enter a sub address.
15 Select [Enter] and then press .
OK
16 Press the to select [I.D. code] and
then press the .
17 Enter a PIN number and then press .
The entered PIN number is not displayed. Be sure to
write it down and keep it safe.
18 If necessary, specify [Hold time] to set
a period to retain data.
a) Press the to select [Hold time] and
then press .
-21-
Various Functions for Transmission
Memo
Memo
OKOKOK
OK
OK
OK
OK
OK
b) Enter a value between 0 and 31 (days),
and then press
When [00] (day) is set, data is retained for an
indefinite period.
19 Press .
OK
OK
.
For Fcode Bulletin Board Commu-
nication
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
OK
3 Enter the administrator password.
4 Select [Enter] and then press .
OK
5 Press the to select [Fax Setup] and
then press .
6 Press the to select [Fcode Box] and
then press .
7 Press the to select a box number and
then press .
8 Check that [Register] is selected and
then press .
To edit the registered Fcode Confidential Box,
select [Edit].
9 Press the to select [Bulletin Box] and
then press .
10 Check that [Box Name] is selected and
then press the .
Transmission Using a Sub Address
(Fcode Transmission)
By entering a sub address, Fcode confidential
transmission and Fcode bulletin board
transmission can be done.
Be sure to check a destination sub address.
1 Place your document with text face up in
the ADF or face down on the document
glass.
2 Press the <FAX/HOOK> key.
3 Check that [Fax] is selected and press
to open the fax start screen.
4 Press the to select [Fax Functions]
and then press .
OK
5 Press the select [Fcode Tx] and then
press .
OK
6 Press the to select [ON] and then
press .
7 Enter the sub address of the box
registered in the recipient machine.
8 Select [Enter] and then press .
OK
9 Press the until the start screen
appears.
10 Press the to select [Add Destination]
and then press .
OK
11 Specify a destination.
11 Enter a box name.
12 Select [Enter] and then press .
13 Press the to select [Sub-Address]
and then press .
14 Enter a sub address.
15 Select [Enter] and then press .
16 Press .
OK
12 Press .
OK
MONO
Reception Using a Sub Address
(Fcode Polling)
You can perform Fcode polling by entering the
sub address of a sender machine's bulletin box.
This function makes a remote fax machine
transmit a fax in response to instructions from
your machine.
Note
You cannot receive data if the sender has a password on
the bulletin box.
1 Press the <FAX/HOOK> key.
-22-
Various Functions for Transmission
Memo
Reference
Memo
Memo
Memo
OK
OK
OK
MONO
OK
OK
OK
OK
OK
OK
OK
OK
2 Check that [Fax] is selected and press
to open the fax standby screen.
3 Press the to select [Fax Functions]
and then press .
4 Press the to select [Fcode Polling]
and then press .
OK
5 Press the to select [ON] and then
press .
6 Enter the sub address of the bulletin box
registered in the sender machine.
7 Select [Enter] and then press .
OK
8 Press the until the start screen appears.
9 Press the to select [Add Destination]
and then press .
OK
10 Specify a destination.
7 Check that [Over Write] is selected and
then press .
[Over Write] replaces documents in the box.
OK
8 Press the or to select [Yes] and
then press .
The data stored in an Fcode bulletin box is not deleted
when the recipient gets it.
OK
Printing Stored Documents
You can print confidential received documents.
When a document is received at an Fcode box,
an Fcode reception notice is printed. Check the
Fcode box number and print the stored
document.
1 Press the <SETTING> key.
2 Press the to select [Store Document
Settings] and then press .
OK
2
Faxing
11 Press .
Received data is automatically printed.
Storing Documents in a Bulletin Box
You can store only one document in a bulletin
box of your machine.
You must register a bulletin box in advance. For details on
how to register a bulletin box, refer to "Registering Fcode
Boxes" P. 21.
1 Place your document with text face up in
the ADF or face down on the document
glass.
2 Press the <SETTING> key.
3 Press the to select [Store Document
Settings] and then press .
4 Check that [Store] is selected and then
press .
5 Check that [Fcode Bulletin board] is
selected and then press .
6 Press the to select a box number and
then press .
3 Press the to select [Print] and then
press .
OK
4 Check that [Fcode Box] is selected and
then press .
OK
5 Press the to select the desired box
number and then press .
6 If necessary, enter the PIN number and
then press .
7 Press the to select the file number you
want to print and then press .
8 Press the or to select [Yes] on the
confirmation screen and then press .
Confidential received documents are automatically deleted
after printing.
Deleting Stored Bulletin Documents
You can delete documents stored in a bulletin
box.
The data stored in an Fcode confidential box is
automatically deleted when you print the data.
The data stored in an Fcode bulletin box is not deleted
when the recipient gets it.
1 Press the <SETTING> key.
-23-
Various Functions for Transmission
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
2 Press the to select [Store Document
Settings] and then press .
3 Press the to select [Delete] and then
press .
4 Check that [Fcode Bulletin board] is
selected and then press .
5 Press the to select the box number of
a document you want to delete and then
press two times.
6 Press the or to select [Yes] on the
confirmation screen and then press .
Deleting Fcode Boxes
You can delete an unnecessary Fcode
Confidential box and Fcode bulletin box.
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
OK
3 Enter the administrator password.
4 Select [Enter] and then press .
OK
5 Press the to select [Fax Setup] and
then press .
6 Press the to select [Fcode Box] and
then press .
7 Press the to select the box number
you want to delete and then press .
8
Enter the PIN number if necessary and then
.
press
To delete Fcode bulletin box, PIN number is not
necessary.
OK
9 Press the to select [Delete] and then
press .
10 Press the or to select [Yes] on the
confirmation screen and then press .
-24-
Security Functions
Memo
Reference
Memo
Memo
OK
OK
OK
OK
OK
OK
Security Functions
This section explains the security functions at fax transmission.
To enter the [Admin Setup] menu, the administrator password is necessary. The default password is "aaaaaa".
For details on how to specify a destination, refer to the User's Manual Basic.
Security Functions at Transmission
9 Press the until the top screen appears.
Operation
2
Faxing
The machine has the following three security
functions:
ID check transmission
Checking broadcast destination
Pressing dial twice
These functions prevent you from transmitting
faxes to the wrong destination.
ID Check Transmission
This function checks and matches the last four
digits of the destination numbers with those
registered in the destination machine. If this
function is enabled, the machine will transmit
faxes only when they match.
If the destination machine has no registered fax number,
the machine does not transmit the fax.
ID check transmission is unavailable when you transmit
faxes manually.
Configuration
1
Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
OK
1 Place your document with text face up in
the ADF or face down on the document
glass.
2 Press the <FAX/HOOK> key.
3 Check that [Fax] is selected and press
to open the fax start screen.
4 Check that [Add Destination] is
selected and then press .
5 Specify a destination.
6 Press .
MONO
Checking Broadcast Destination
When this function is enabled, a fax number
confirmation screen is displayed before
transmission starts. By factory default, this
function is enabled.
Broadcast destination check function is available only
when multiple destinations are specified.
When [Confirm Dial] is also enabled, it is done first.
Broadcast destination check function is unavailable by
manual transmission.
3 Enter the administrator password.
4 Select [Enter] and then press .
OK
5 Press the to select [Fax Setup] and
then press .
6 Press the to select [Security
Function] and then press .
7 Check that [ID Check Tx] is selected
and then press .
OK
8 Press the to select [ON] and then
press .
Configuration
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
3 Enter the administrator password.
4 Select [Enter] and then press .
5 Press the to select [Fax Setup] and
6 Press the to select [Security
-25-
and then press .
then press .
OK
OK
Function] and then press .
OK
Security Functions
Memo
Memo
OK
OKOKOK
MONO
MONO
MONO
OK
OK
OK
7 Press the to select [Broadcast
Destination] and then press .
8 Press the to select [ON] and then
press .
9 Press the until the top screen appears.
Operation
1 Place your document with text face up in
the ADF or face down on the document
glass.
2 Press the <FAX/HOOK> key.
3 Check that [Fax] is selected and press
to open the fax start screen.
4 Check that [Add Destination] is
selected and then press .
5 Specify all the destinations.
The confirm dial function is unavailable when you specify
the destination using speed dial.
If you use symbols in the destination number, re-enter the
symbols also.
The confirm dial function is done first when [Check
broadcast dest.] is also enabled.
You cannot use the dial double-press function with manual
sending.
Configuration
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
3 Enter the administrator password.
4 Select [Enter] and then press .
OK
5 Press the to select [Fax Setup] and
then press .
6 Press .
A fax number confirmation screen is displayed.
7 [Please press Start key to begin
transmission. To delete, select
checkbox and choose Operate.]
appears.
8 If specified all the destination appears,
press .
If necessary, press to select the destination
you want to delete and then press the . Select
[Delete The Address] and then press .
OK
OK
9 Press to start transmission.
If the destination number entered with the ten-key pad is
wrong, delete it and re-specify the correct one.
When many destinations are specified, you may not be
able to check all of them at one time. To check all the
destinations, press the to scroll the screen.
Pressing Dial Twice (Confirm Dial)
This function requires you to re-enter the
destination number when you enter a destination
using the ten-key pad. The fax is sent only if the
two numbers match.
6 Press the to select [Security
Function] and then press .
7 Press the to select [Confirm Dial]
and then press .
OK
8 Press the to select [ON] and then
press .
OK
9 Press the until the top screen appears.
Operation
Place your document with text face up in
1
the ADF or face down on the document
glass.
2 Press the <FAX/HOOK> key.
3 Enter a destination number using the
ten-key pad.
4 Select [Enter] and then press .
A screen that requires you to re-enter the
destination number appears.
OK
5 Enter the destination number again using
the ten-key pad.
6 Select [Enter] and then press .
The fax start screen appears.
OK
7 Press to start transmission.
-26-
MONO
Various Settings for Fax Reception
Memo
Memo
OK
OK
OK
Various Settings for Fax Reception
This section explains various settings for fax reception.
To enter the [Admin Setup] menu, the administrator password is necessary. The default password is "aaaaaa".
2
When Received Image is Larger Than Paper Size
Parts of images that do not fit in the printable
area of the specified paper may be reduced,
discarded, or printed on the next sheet of paper.
For example, if a fax that is longer than A4 size is
received while the specified paper is A4 size, the
bottom of the image is printed on a subsequent
piece of paper.
You can avoid this situation by specifying a
reduction rate and margin.
Specifying a Reduction Rate
The reduction rate determines whether or not the
machine automatically reduces the received
image to the specified paper size. [Auto] reduces
the image automatically and [100%] prints the
image without reduction. By factory default, [Rx
Reduc. Rate] is set to [Auto].
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
3 Enter the administrator password.
OK
Specifying a Reduction Margin
The reduction margin is the threshold level which
determines when to print part of the received
image on the next page.
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
3 Enter the administrator password.
4 Select [Enter] and then press .
OK
5 Press the to select [Fax Setup] and
then press .
OK
6 Press the to select [Other Settings]
and then press .
OK
7 Press the to select [Reduc. Margin]
and then press .
OK
8 Enter a value between 0 and 100 (mm)
and then press .
OK
9 Press the until the top screen appears.
Faxing
4 Select [Enter] and then press .
OK
5 Press the to select [Fax Setup] and
then press .
6 Press the to select [Other Settings]
and then press .
OK
7 Press the to select [Rx Reduc. Rate]
and then press .
OK
8 Press the to select [Auto] or [100%]
and then press .
9 Press the until the top screen appears.
When the excess part is larger than the specified reduction
When the excess part is smaller than the specified
When you set [Rx Reduc. Rate] to [100%] and the excess
You can change the soft ringer volume, which
sounds when there is an incoming fax or call.
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
3 Enter the administrator password.
-27-
margin, the excess part is printed on the next page.
reduction margin, the received image is reduced onto a
single page.
part is smaller than the specified reduction margin, the
excess part is discarded.
Changing Soft Ringer Volume
and then press .
OK
Various Settings for Fax Reception
Memo
Memo
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
4 Select [Enter] and then press .
OK
5 Press the to select [Fax Setup] and
then press .
6 Press the to select [Fax Setting] and
then press .
7 Press the to select [Soft Ringer
Volume] and then press .
8 Press the to select a volume and then
press .
9 Press the until the top screen appears.
The soft ringer volume setting is available only when
[Reception Mode] is set to [Tel/Fax Ready Mode].
Forwarding Received Faxes As Fax Documents
You can set the machine to forward the received
faxes automatically to a specified destination as fax
documents if [Forwarding Setting] is enabled.
When [Forwarding Setting] is enabled, received faxes are
not printed by the machine.
The forwarding function is disabled when [Reception Mode]
is set to [Tel Ready Mode].
10 Select [Enter] and then press .
OK
11 Press the until the top screen appears.
Setting waiting time for a response
With this function, you can set a waiting time to
respond to an incoming call and start receiving a
fax in the machine.
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
3 Enter the administrator password.
4 Select [Enter] and then press .
5 Press the to select [Fax Setup] and
then press .
6 Press the to select [Other Settings]
and then press .
7 Press the to select [Ring response]
and then press .
8 Press the to select a time and then
press .
OK
OK
OK
OK
Registering a Forwarding Destination
1 Press the <SETTING> key.
2 Press the to select [Admin Setup]
and then press .
OK
3 Enter the administrator password.
4 Select [Enter] and then press .
OK
5 Press the to select [Fax Setup] and
then press .
6 Press the to select [Fax Setting] and
then press .
7 Press the to select [Forwarding
Setting] and then press .
8 Press the to select [ON] and then
press .
9 Press the until the top screen appears.
9 Enter a forwarding number.
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Faxing From a Computer
Reference
Memo
Memo
Memo
Faxing From a Computer
This section explains how to send a fax from a computer and how to edit data of the phone book. The
fax driver allows you to send faxes directly from your computer to a destination via the machine without
printing the document.
This function is available only on the following Windows operating systems:
Windows 8/Windows Server 2012/Windows 7/Windows Vista/Windows Server 2008 R2/Windows Server 2008/
Windows XP/Windows Server 2003
Be sure to install the fax driver for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP,
MPS4200mb, MPS4700mb, before performing the following procedures.
For details on how to install the fax driver, refer to the User's Manual Basic.
The following procedures uses MB491, NotePad as an example. The procedures and menus may differ depending on the OS and
application you use.
Sending a Fax From a Computer
1 Open the file you want to fax.
2 From the [File] menu, select [Print].
Adding a Fax Number to the Phone Book
Note
You cannot register two identical names. The same fax
numbers can be registered if the names are different.
3 From [Select Printer], select [OKI
MB491 (FAX)] and then click [Print].
You can register up to 1000 destinations.
2
Faxing
4 On the [Specifying numbers] tab of
the [Select Recipients] dialog box,
enter the destination name in [Name].
5 Enter the destination fax number in [FAX
number].
6 Click [Add<-].
7 If necessary, add a destination from the
phone book.
a) Select the [Phone book] tab.
b) Select a destination and then click [Add<-].
8 Repeat steps 4 to 7 to specify all the
destinations.
9 Click [OK] to start transmitting.
1 Click [Start] and select [Devices and
Printers]
2 Right-click the OKI MB491 icon and
select [Printing preferences]>[OKI
MB491 (FAX)].
3 On the [Setup] tab, click [Phone book].
4 From the [FAX number] menu, select
[New (FAX number)].
5 On the [New (FAX number)] dialog
box, enter a destination name in [Name].
6 Enter a destination fax number in [FAX
number].
7
Enter comments in [
Comments
] if necessary.
8 Click [OK].
9 From the [FAX number] menu, select
[Save].
10 Click [OK] on the confirmation window.
11 From the [FAX number] menu, select
[Exit].
The name and fax number entered in this procedure are
printed on the cover sheet.
-29-
Faxing From a Computer
Grouping Entries
By grouping the registered destinations, you can
send faxes to multiple destinations at the same
time.
1 Click [Start] and select [Devices and
Printers].
2 Right-click the OKI MB491 icon and
select [Printing preferences]>[OKI
MB491 (FAX)].
3 On the [Setup] tab, click [Phone book].
4 From the [FAX number] menu, select
[New (Group)].
5 On the [New (Group)] dialog box, enter
[Group name].
6 Enter comments in [Comments] if
necessary.
7 Select an entry to register in a group and
then click [Add->].
8 If necessary, register a fax number
directly.
a) Click [New (FAX number)].
b) Perform steps 5 to 8 in "Adding a Fax
Number to the Phone Book" P. 29.
c) Select an entry and then click [Add->].
9 Click [OK] to save.
On the left col umn of the [Phone book] di alog box,
a new group is added. When you select a group,
the fax numbers registered in the group are
shown on the right column of the dialog box.
10 Select [Save] from the [FAX Number]
menu.
4 On the [Select Recipients] dialog box,
select the [Phone book] tab.
5 Select a group from the right column and
then click [Add<-].
6 Click [OK] to start transmission.
Attaching a Cover Sheet
1 Open the file you want to fax.
2 From the [File] menu, select [Print].
3 From [Select Printer], select [OKI
MB491 (FAX)].
4 Click [Preferences].
5 Select the [Cover Sheet] tab.
6 Select the [Print all recipients'
information on each cover sheet] or
[Print only one recipient's
information on each cover sheet].
7 From the format list, select the desired
format.
- You can view an enlarged image of each format
by clicking [Zoom].
- Selecting the [Add the recipient's FAX
number] check box prints the recipient fax
number on the cover sheet.
- Selecting the [Add the recipient's comments]
check box prints comments registered in the
phone book on the cover sheet.
- You can add a custom cover sheet design by
clicking [Custom cover sheet].
8 If necessary, enter the sender name, fax
number, and comment on the [Sender]
tab to be printed on the cover sheet.
11 Click [OK] on the confirmation window.
12 Select [Exit] from the [FAX Number]
menu.
Sending a Fax to a Group
By using a group, you can specify multiple
destinations in one operation.
1 Open the file you want to fax.
2 From the [File] menu, select [Print].
3 From [Select Printer], select [OKI
MB491 (FAX)] and then click [Print].
9 Click [OK].
10 Perform steps 3 to 9 in "Sending a Fax
From a Computer" P. 29.
Note
When selecting [Print all recipients' information on
each cover sheet] and transmitting to multiple
destinations (broadcasting), all destinations' names,
destinations' fax numbers (only when they are set), and
comments in the phone book (only when they are set) are
described on the same cover sheet and transmitted to all
destinations. Caution is required when broadcasting to
multiple outside destinations.
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