Oki MB441, MB451, MB451w, MB461, MB461+LP User's Manual Advanced

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User's Manual

Advanced

This manual supports the following models:

MB441, MB451, MB451w, MB461, MB461+LP, MB471 MB471w, MB491, MB491+, MB491+LP, ES4161 MFP ES4191 MFP, MPS4200mb, MPS4700mb

About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Terms in this document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Symbols in this document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Legends used in this manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

1 Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Useful Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Sorting Copies (Sort) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Combining Multiple Pages Onto One Sheet of Paper (N-in-1) . . . . . . . . . . . . . . . . . . . . 10

Making Multiple Copies Onto One Sheet of Paper (Repeat) . . . . . . . . . . . . . . . . . . . . . . 11

Copying ID Cards (ID Card Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Erasing Edge Shadows (Edge Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Setting Margins (Margin) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Copying Different Size Documents (Mixed Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Note for Using Multiple Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Functions That Cannot Be Used Simultaneously . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Disabling a Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

2 Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Useful Operations for Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Transmitting Duplex Documents (DuplexScan) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Changing Where Documents Are Loaded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Changing the Sender Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Setting Prefix (PreFix) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Registering a Prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Using a Prefix When Transmitting Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Using a Prefix When Registering a Number to Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Various Functions for Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Manual Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Transmission in Real Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Manual Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Transmission to Multiple Destinations (Broadcast) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Transmission at a Specified Time (Set Tx time). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Fcode Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Registering Fcode Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Transmission Using a Sub Address (Fcode Transmission) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Reception Using a Sub Address (Fcode Polling) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Storing Documents in a Bulletin Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

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Contents

Printing Stored Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Deleting Stored Bulletin Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Deleting Fcode Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Security Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Security Functions at Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

ID Check Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Checking Broadcast Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Pressing Dial Twice (Confirm Dial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Various Settings for Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

When Received Image is Larger Than Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Specifying a Reduction Rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Specifying a Reduction Margin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Changing Soft Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Forwarding Received Faxes As Fax Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Registering a Forwarding Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Setting waiting time for a response . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Faxing From a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Sending a Fax From a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Adding a Fax Number to the Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Grouping Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Sending a Fax to a Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Attaching a Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Canceling a Fax Job From a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Exporting and Importing Phone Book Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Associating New Definition With Phone Book Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Scan To FaxServer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Enabling the Scan To FaxServer function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Customizing the destination

e-mail address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Customizing the e-mail text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

3 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Advanced Operations for Scanning to E-mail . . . . . . . . . . . . . . . . . . . . . . . 33

Setting Sender and Reply to Addresses (From/Reply to) . . . . . . . . . . . . . . . . . . . . . . . 33

Creating Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Registering a Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Registering Body Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Using a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Advanced Operations for Scanning, Internet Faxing and Scanning to

Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Specifying the File Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

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Changing the Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Changing the Resolution (Document Type) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Adjusting the Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Specifying the File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Encrypting PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Setting the Compression Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Setting the Grayscale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Using Drivers and Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Using TWAIN Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Using WIA Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Using ICA Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Using ActKey Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Useful Functions for Internet Faxing and Scan To E-mail. . . . . . . . . . . . . . . 46

Enabling MDN and DSN Requests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Enabling MDN Response. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Useful Functions for Scanning to Local and Remote PCs . . . . . . . . . . . . . . . 47

Setting PC Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Enabling the Network TWAIN Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Enabling the WSD Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Selecting the Dual-Side Scan of WSD Scan function . . . . . . . . . . . . . . . . . . . . . . . . . . 48

4 Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Useful Operations for Printing From a Computer . . . . . . . . . . . . . . . . . . . . 49

Manual Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Printing on Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Printing on Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Printing on Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Combining Multiple Pages Onto One Sheet of Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Making Duplex Prints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Scaling to Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Collating Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Setting the Page Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Booklet Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Cover Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Changing Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Emphasizing Fine Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Auto Tray Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Auto Tray Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Saving Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Secure Printing (for MB491/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb Only) . . . 63

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Encrypted Secure Printing

(for MB491/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb Only) . . . . . . . . . . . . . . 63

Watermark Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Overlay Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Storing Print Data

(for MB491/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb Only) . . . . . . . . . . . . . . 65

Saving the Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Changing the Driver's Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Using Printer Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using Computer Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Printing to File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Printing E-mail Attached Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Downloading PS Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Printing Out PS Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Changing Emulation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

5 Job Macro (for MB471/MB471w/MB491/MB491+/MB491+LP/

ES4191 MFP/MPS4200mb/MPS4700mb Only) . . . . . . . . . 70

JOB MACRO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Creating a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Using Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Editing the Title. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Deleting a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

6 Configuring at the Operator Panel . . . . . . . . . . . . . . . . . . . 72

Changing the Equipment Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Admin Setup or Easy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Other Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Checking the Current Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

List of the Device Setting Menu Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Device Setting Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

List of Each Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Paper Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Network Scan Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Store Document Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

View Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Easy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

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Wireless Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Admin Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

7 Useful Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

List of Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Installing Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Utilities common to Windows/Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . 107

Webpage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

PS Gamma Adjuster Utility (for MB451/MB451w/MB471/MB471w/MB491/

MB491+/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb) . . . . . . . . . . 109

Registering Halftone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Printing a File With the Adjusted Gamma Curve . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Windows Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Configuration Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

PDF Print Direct (for MB451/MB451w/MB471/MB471w/MB491/MB491+/MB491+LP/

ES4191 MFP/MPS4200mb/MPS4700mb) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Print Job Accounting Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Operator Panel Language Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Network Card Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124

OKI LPR Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

Network Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127

TELNET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Mac OS X Utilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Panel Language Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130

Print Job Accounting Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130

Network Card Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131

Network Scanner Setup Tool. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

8 Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Network Setting Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Configuring the wireless LAN from the Web Page

(MB451w/MB471w only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

IEEE802.1X settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153

Wireless LAN settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154

Changing Network Settings From the Web Page. . . . . . . . . . . . . . . . . . . . 156

Encrypting Communication by SSL/TLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

Encrypting Communication by IPSec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158

Controlling Access Using IP Address (IP Filtering) . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

Control Access Using MAC Address (MAC Address Filtering) . . . . . . . . . . . . . . . . . . . . .160

Error Notification by E-mail (E-mail Alert) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

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Using SNMPv3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Using IPv6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Using IEEE802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Configuring LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Configuring Secure Protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Printing Without Printer Driver (Direct Print) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Changing Settings on EtherTalk (for Mac OS only) (MB451/MB451w/MB471/MB471w/

MB491/MB491+/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb Only). . . . . . . . . . .165

Other Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Initializing Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Using DHCP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

9 Settings for Auto Delivery and Transmission Data Save

Functions (for MB491/MB491+LP/ES4191 MFP/MPS4200mb/

MPS4700mb Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Contents

Forwarding Received Data As Digital Data (Auto Delivery) . . . . . . . . . . . . 168

Configuration for the Auto Delivery Function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Saving Transmission and Reception Data (Transmission Data Save). . . . . . 171

Configuration for the Transmission Data Save Function . . . . . . . . . . . . . . . . . . . . . . . .171

10 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Initializing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Initializing an SD memory card (for MB491/MB491+LP/ES4191 MFP/MPS4200mb/

MPS4700mb Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173

Initializing Flash Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .174

Resetting the Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .174

Deleting or Updating the Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Deleting a Printer or Fax Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

Updating a Printer or Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176

Deleting a Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176

Updating a Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177

11 Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

About Using Print Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Number of Job Account IDs and logs that can be used. . . . . . . . . . . . . . . . . . . . . . . . .178

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

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 About This Manual

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CAUTION

Terms in this document

The following terms are used in this manual:

 Indicates important information on operations. Make sure to read them.

 Indicates additional information on operations. You are recommended to read them.

 Indicates where to look when you want to know more detailed or related information.

WARNING

 Indicates additional information which, if ignored or failed to follow the guidelines, may result in personal fatal

injury or death.

 Indicates additional information which, if ignored, may result in personal injury.

Symbols in this document

The following symbols are used in this guide:

Symbols Description

[ ]  Indicates menu names on the display screen.

 Indicates menu, window, dialog names on the computer.

" "  Indicates file names on the computer.

 Indicates reference titles.

< > key Indicates a hardware key on the operator panel or a key on

the keyboard of the computer.

> Indicates how to get to the menu you want on the menu of

the machine or the computer.

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Legends used in this manual

In this document, it may have written as follows.

 PostScript3 Emulation  PSE, POSTSCRIPT3 Emulation, POSTSCRIPT3 EMULATION

 Microsoft

 Microsoft  Generic name for Windows 8, Windows Server 2012, Windows 7, Windows Vista, Windows Server 2008, Windows

XP, and Windows Server 2003  Windows

 Web Services on Device s WSD

Windows® 8 64-bit Edition operating system  Windows 8 (64bit version)

Windows Server® 2012 64-bit Edition operating system  Windows Server 2012

Windows® 7 64-bit Edition operating system  Windows 7 (64bit version)

Windows Vista® 64-bit Edition operating system  Windows Vista (64bit version)

Windows Server® 2008 R2 64-bit Edition operating system  Windows Server 2008 R2

Windows Server® 2008 64-bit Edition operating system  Windows Server 2008 (64bit version)

Windows® XP x64 Edition operating system  Windows XP (x64 version)

Windows Server® 2003 x64 Edition operating system  Windows Server 2003 (x64 version)

Windows® 8 operating system  Windows 8

Windows® 7 operating system  Windows 7

Windows Vista® operating system  Windows Vista

Windows Server® 2008 operating system  Windows Server 2008

Windows® XP operating system  Windows XP

Windows Server® 2003 operating system  Windows Server 2003

If there is no special description, 64bit version is included in Windows 8, Windows 7, Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003. (64bit version and Windows Server 2008 R2 is included in Windows Server 2008.)

If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and MB491 is used as the machine for examples in this document.

Depending on your OS or model, the description on this document may be different.

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1. Copying

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The direction to inserting a document

The direction to inserting a documentt

The direction to inserting a document

This chapter explains your machine's various copy functions.

 Useful Functions

This section explains your machine's useful copy functions. The functions explained below are enabled from the [Change settings] menu of the copy start screen.

 The following procedures are explained under the assumption that [Continuous Scan] is disabled. For the basic procedures

when [Continuous Scan] is enabled, refer to the User's Manual Basic.

Sorting Copies (Sort)

When the sort function is enabled, data is outputted by making one copy according to page number. Since the machine collates copies, this function saves you the effort of sorting copies manually. In the factory default, the sort function is not enabled.

1 Press the <COPY> key.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Press the to enter the [Change

settings] menu.

4 Press the to select [Sort] and then

press .

5 Press the to select [ON] and then

press .

6 Press the until the copy standby screen

appears.

Combining Multiple Pages Onto One Sheet of Paper (Nin-1)

This function allows you to copy multiple pages of documents onto one side of a single sheet of paper. Two or four pages can be printed onto one side.

 Tw o pa g es

 Four pages  Vertical setting

7 Enter the number of copies required.

8 Press .

 The continuous scan mode allows you to copy multiple

documents at once. You can use both the ADF and document glass for a single job if you use the continuous scan mode. For details, refer to the User's Manual Basic.

 Four pages  Horizontal setting

 Place your document so that the top is scanned in first.

 Specify the appropriate orientation of the image in

[Direction] to get the copy result you want.

 [Zoom] is automatically set to [Auto] when [N-in-1] is

enabled. To specify the desired zoom ratio, set [N-in-1] first and then set [Zoom].

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 A part of the document image may be missing on the copy

Reference

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depending on paper, document, and zoom ratio.



The paper tray is automatically selected when [ enabled.

 For details on how to load your document, refer to the

User's Manual Basic.

N-in-1

] is

1 Press the <COPY> key.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Press the to enter the [Change

settings] menu.

4 Press the to select [N-in-1] and then

press .

5 Press the to select a value and then

press .

6 Press the until the copy standby

screen appears.

7 Enter the number of copies required.

8 Press .

 When you use the document glass, the continuous scan

mode is automatically enabled. Follow the instructions displayed on the display screen.

Useful Functions

Making Multiple Copies Onto One Sheet of Paper (Repeat)

This function allows you to repeatedly copy the image on a document onto one side of a single sheet of paper. Images can be repeated two or four times.

 Tw o re p eat

 Four repeat

Note

 [Zoom] is automatically set to [Auto] when [Repeat] is

enabled. To specify the desired zoom ratio, set [Repeat] first and then set [Zoom].

 Specify the appropriate orientation of the image in

[Direction] to get the copy result you want.

 A part of the document image may be missing on the copy

depending on paper, document, and zoom ratio.

 The paper tray is automatically set when this function is

enabled.

1 Press the <COPY> key.

Copying

 The continuous scan mode allows you to copy multiple

documents at once. You can use both the ADF and document glass for a single job if you use the continuous scan mode. For details, refer to the User's Manual Basic.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Press the to enter the [Change

settings] menu.

4 Press the to select [Repeat] and then

press .

5 Press the to select a value and then

press .

6 Press the until the copy standby

screen appears.

7 Enter the number of copies required.

8 Press .

 The continuous scan mode allows you to copy multiple

documents at once. You can use both the ADF and document glass for a single job if you use the continuous scan mode. For details, refer to the User's Manual Basic.

MONO

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Useful Functions

Note

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Copying ID Cards (ID Card Copy)

This function allows you to copy both sides of an ID card, such as a driver's license, onto one side of a piece of paper.

 You cannot use the ADF for this ID Card Copy function.

 The area of 2mm from the edge of the document glass is

the scan margin.

 The machine scans an area half the size of the specified

paper. If the document is more than half the size of the paper size, the excess part is discarded.

1 Press the <COPY> key.

2 Press the to enter the [Change

settings] menu.

3 Press the to select [ID Card Copy]

and then press .

4 Press the to select [ON] and then

press .

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Press the to enter the [Change

settings] menu.

4 Press the to select [Edge Erase] and

then press .

5 Press the to select [ON] and then

press .

6 Enter a value for width using the ten-key

pad and then press .

7 Press the until the copy standby

screen appears.

8 Enter the number of copies.

9 Press .

MONO

Setting Margins (Margin)

5 Press the until the copy start screen

appears.

6 Place your card with the front side face

down on the document glass.

7 Enter the number of copies.

8 Press .

9 When the [Please set back side of

document.] screen is displayed, place your card with the back side face down on the document glass.

10 Check that [Start Scan] is selected and

then press .

Erasing Edge Shadows (Edge Erase)

When you copy a document with the document cover open or when you copy a book, the edges may be printed as black shadows.

This function allows you to erase such shadows.

This margin function allows you to set the margins. This is useful when you staple or punch holes in copies. You can set the top, right, bottom, or left margin by specifying the [Top] and [Left] values.

Note

 A part of the document image may be missing on the copy.

 The specified margin values stay the same even when you

change the zoom ratio.

 Specify the appropriate orientation of the image in

[Direction] to get the copy result you want.

 You can set [Margin] as a default so that you do not have

to perform the following procedure every time you make copies. For details, refer to "View Information" P. 81.

 When Making Simplex Copies

1 Press the <COPY> key.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Press the to enter the [Change

settings] menu.

 You can set [Edge Erase] as a default so that you do not

have to perform the following procedure every time you make copies. For details, refer to "View Information" P. 81.

1 Press the <COPY> key.

4 Press the to select [Margin] and then

5 Press the to select [ON] and then

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press .

Useful Functions

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6 Press the or to specify the [Top]

margin for [Front] and then press the .

- To create a margin at the top of the output, specify a positive value.

- To create a margin at the bottom of the output, specify a negative value.

7 Press or to specify the [Left]

margin for [Front] and then press .

- To create a margin on the left side of the output, specify a positive value.

- To create a margin on the right side of the output, specify a negative value.

 You do not have to specify the [Back] margin when

copying on a single side.

8 Press the until the copy start screen

appears.

9 Enter the number of copies.

10 Press .

 [Margin] is disabled when all the values are set to [0].

8 Press or to specify the [Left]

margin for [Front] and then press the .

- To create a margin on the left side of the output, specify a positive value.

- To create a margin on the right side of the output, specify a negative value.

9 Press or to specify the [Top]

margin for [Back] and then press the .

- To create a margin at the top of the output, specify a negative value.

- To create a margin at the bottom of the output, specify a positive value.

 Specify the same absolute value set in the [Top]

margin for both the [Front] and [Back] margins.

10 Press the or to specify the [Left]

margin for [Back] and then press .

- To create a margin on the left side of the output, specify a negative value.

- To create a margin on the right side of the output, specify a positive value.

Copying

 When Making Duplex Copies

When you make duplex copies with [Margin] enabled, you must specify the [Back] margin.

1 Press the <COPY> key.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Specify [Duplex Copy] as you want.

 For details, refer to the User's Manual Basic.

4 Press the to enter the [Change

settings] menu.

5 Press the to select [Margin] and then

press .

6 Press the to select [ON] and then

press .

7 Press the or to specify the [Top]

margin for [Front] and then press the .

- To create a margin at the top of the output, specify a positive value.

- To create a margin at the bottom of the output, specify a negative value.

 Specify the same absolute value set in the [Left]

margin for both the [Front] and [Back] margins.

11 Press the until the copy standby

screen appears.

12 Enter the number of copies.

13 Press .

 The position of margin is according to [Direction] of the

document. If [Direction] of the document image is [Portrait], the short edges are located in top and bottom edges, and long edges are located in the right and left edges. If [Direction] of the document image is [Landscape], the long edges are located in right and left edges and the short edges are located in the top and bottom edges.

 When you use the document glass, the continuous scan

mode is automatically enabled. Follow the instructions displayed on the display screen.

 [Margin] is disabled when all the values are set to [0].

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Useful Functions

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When selecting [Margin] you cannot specify [N-in-1]/ [Repeat].

Copying Different Size Documents (Mixed Size)

When you use the ADF, you can copy multiple documents having the same width but different lengths at the same time onto their respective paper sizes.

 You can use this function only when the document is a

combination of letter and legal 13.5 or of letter and legal

14.

 When Enabling [Mixed Size], [Paper Feed] is set to

[Auto], a paper tray corresponding to a document is fed and [Paper Feed] cannot be selected.

 [Mixed Size] is available only when [Zoom] is set to [Fit

to page(98%)] or [100%].

 You cannot set [Edge Erase] and [Mixed Size] at the

same time.

 Enable more than one paper tray by pressing the

<SETTING> key and then selecting [Paper Setup]> [Select Tray]>[Copy] to use this function.

 When you use the MP tray, load paper in the MP tray first

and then enter the [Mixed Size] menu.

 You can use only standard paper for this function.  In this section Tray1 and MP tray are used, and Legal 14 is

loaded in Tray1 and Letter is loaded in MP tray as an example.

1 Load Legal 14 in Tray1 and Letter in MP

tray.

2 Press the <SETTING> key.

3 Press the to select [Paper Setup] and

then press .

4 Select [Legal 14] for [Paper Size] of

Tray1 and [Letter] for [Paper Size] of MP tray.

13 Enter the number of copies.

14 Press .

Note for Using Multiple Functions

Functions That Cannot Be Used Simultaneously

Some functions cannot be used in combination with other functions. If you try to select incompatible functions, a message indicating that you cannot select the function appears.

For example, when you have specified [Margin], you cannot specify [N-in-1] and [Repeat].

Of functions displayed in the message, disable unnecessary functions and then try to set a function you want to use again.

 Some functions cannot be used with others.

Disabling a Function

To disable one of the functions, return the function's setting to the default.

5 Press until the top screen appears.

6 Press the <COPY> key.

7 Place your documents with mixing Letter

and Legal 14 sizes in the ADF.

8 Press the to enter the [Change

settings] menu.

9 Press the to select [Mixed Size] and

then press .

10 Press the to select [ON] and then

press .

11 Press the until the copy standby

screen appears.

12 Check that the following settings are

displayed on the start screen.

[Mixed Size]: ON

[Paper Feed]: Auto

[Zoom]: 100%

[Scan size]: Legal 14

1 Press the <COPY> key.

2 Press the to enter the [Change

3 Press the to select the function you

4 Press the to select the default value

5 Press the until the copy standby

 When the default setting has been changed from the

 For the default value of each function, refer to "View

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settings] menu.

want to disable and then press .

and then press .

screen appears.

factory default, select the default setting after changing should be selected.

Information" P. 81.

2. Faxing

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This chapter explains your machine's useful fax functions and operations.

 Useful Operations for Transmission

This section explains useful operations for fax transmission.

 To enter the [Admin Setup] menu, the administrator password is necessary. The default password is "aaaaaa".

 For details on how to specify a destination, refer to the User's Manual Basic.

 For details on how to load your documents in the ADF or on the document glass, refer to the User's Manual Basic.

Transmitting Duplex Documents (DuplexScan)

You can transmit duplex documents by using the ADF.

 You cannot use the document glass for this procedure.

1 Place your document in the ADF.

2 Press the <FAX/HOOK> key.

Changing Where Documents Are Loaded

You can use both the ADF and the document glass when scanning documents for a fax job.

This allows you to send both a document and a part of a book as one fax.

1 Press the <FAX/HOOK> key.

2 Check that [Fax] is selected and then

press to open the fax start screen.

3 Check that [Fax] is selected and then

press to open the fax start screen.

3 Press the to select [Fax Functions]

and then press .

4 Press the to select [Fax Functions]

and then press .

4 Press the to select [Continuous

Scan] and then press .

5 Press the to select [Duplex Scan]

and then press .

5 Press the to select [ON] and then

press .

6 Press the to select a scanning method

and then press .

You can specify [Long edge bind] or [Short edge bind].

7 Press the until the fax standby screen

appears.

6 Press the until the fax standby screen

appears.

7 Place your document with text face up in

the ADF or face down on the document glass.

Faxing

8 Specify a destination.

9 Press to start transmission.

8 Specify a destination.

9 Press .

10 When the [Start Scan] screen appears,

11 Make sure [Start Scan] is selected and

12 Repeat steps 10 and 11 as necessary for

-15-

MONO

place the next document with text face up in the ADF or face down on the document glass.

then press .

each document you want to fax.

Useful Operations for Transmission

Reference

Memo

13 When all the documents are scanned,

press the to select [Scan Complete] and then press .

 For details on how to stop scanning and to cancel

transmission, refer to the User's Manual Basic.

Changing the Sender Name

You can specify the sender name to be printed on faxes you send. You must register a Sender name in advance.

 Check that [Sender name] is enabled before using the

following functions. For details, refer to the User's Manual Basic.

 Registering a Sender Name

You can register up to three sender names.

 In the initial fax settings described in the User's Manual

Basic, you specify [Sender ID], which is automatically registered to [Sender name 1].

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

 Changing the Sender Name Printed

on a Fax

By default, the standard sender name is printed on faxes when you enable [Sender Name]. To use a sender name other than the standard sender name, perform the following procedure.

1 Press the <FAX/HOOK> key.

2 Check that [Fax] is selected and then

press to open the fax start screen.

3 Press the to select [Fax Functions]

and then press .

4 Press the to select [TTI Select] and

then press .

5 Press the to select a sender name you

wan to use and then press .

6 Press the until the fax standby screen

appears.

 Changing the Standard Sender

Name

If you use a sender name frequently, we recommend to specify it as the standard sender name.

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [User Install] and

then press .

6 Press the to select [TTI Register/

Edit] and then press .

7 Press the to select a sender's number

and then press .

8 Enter a name up to 22 characters.

9 Select [Enter] and then press .

10 Press the until the start screen appears.

 In the initial fax settings described in the User's Manual

Basic, you specify [Sender ID]. By default, this value is used as the standard sender name.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [User Install] and

then press .

6 Press the to select [Standard TTI]

and then press .

7 Press the to select a name you want

to use and then press .

8 Press the until the start screen

appears.

-16-

Useful Operations for Transmission

Reference

Memo

Reference

Setting Prefix (PreFix)

You can add a prefix to a destination number. You can also attach a prefix when registering a number to speed dial.

Registering a Prefix

You must register the prefix to [PreFix] in advance. You can register up to 40 digits.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

Using a Prefix When Registering a Number to Speed Dial

You can attach a prefix to a speed dial number. Perform the following procedures to register a number to speed dial.

 For details on how to register a number to speed dial, refer

to the User's Manual Basic.

1 On the fax number entry screen to

then press .

The area code is displayed as "N".

2 Enter a fax number.

3 Select [Enter] and then press .

Faxing

6 Press the to select [Other Settings]

and then press .

7 Press the to select [Prefix] and then

press .

8 Enter a prefix.

9 Select [Enter] and then press .

10 Press the until the top screen appears.

 You can use symbols such as # and *. For details, refer to

the User's Manual Basic.

Using a Prefix When Transmitting Faxes

You can attach a prefix only when you enter a destination number using the ten-key pad. Perform the following procedures when specifying a destination using the ten-key pad.

1 On the destination entry screen, press

the and to select [PreFix:N] and then press .

The area code is displayed as "N".

2 Enter a destination number.

3 Select [Enter] and then press .



You cannot enter a prefix and then use speed dial.

-17-

Various Functions for Transmission

Memo

Reference

Memo

Reference

 Various Functions for Transmission

This section explains various functions for fax transmission.

 To enter the [Admin Setup] menu, the administrator password is necessary. The default password is "aaaaaa".

 For details on how to specify a destination, refer to the User's Manual Basic.

Redialing

Automatic Redialing

The machine automatically redials if the first fax transmission fails. Redial is automatically done when the recipient machine is busy or does not answer, or when a communication error happens.

To set the number of redial attempts and their interval, perform the following procedures.

 When the transmission failed though the machine tried

redials for the specified times, the document stored in memory is erased and an error message is printed out.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press the to select [Other Settings]

and then press .

7 Check that [Redial Tries] is selected

and then press .

8 Press to specify the desired number of

redial attempts and then press .

9 Press the to select [Redial Interval]

and then press .

10 Specify the desired redial interval using

the ten-key pad and then press .

Manual Redialing

To redial manually, specify the desired destination from the transmission history.

Destination can be also selected by pressing the REDIAL key.

 For details on the transmission history, refer to the User's

Manual Basic.

Transmission in Real Time

The scanned fax data is stored in memory before the machine starts transmission. This is called memory transmission. The fax data is transmitted while it is scanned. This is called real time transmission.

 Real time transmission

The real time transmission is a method to transmit data to a destination party without storing document data in memory. In this mode, transmission starts right after the transmission operation, and this allows you to check that the fax is transmitted to its destination.

 Memory transmission

The memory transmission is a method to transmit after storing document data in memory.

In this mode, you do not have to wait for the machine to finish transmission.

The factory default is set to the memory transmission.

To enable the real time transmission, perform the following operation.

Note

 You can scan only a single page when using the document

glass for real time transmission.

 While you send a fax by using real time transmission, other

jobs using the ADF and document glass cannot be done.

1 Press the <FAX/HOOK> key.

11 Press the until the top screen appears.

2 Check that [Fax] is selected and press

to open the fax start screen.

-18-

Various Functions for Transmission

Note

Memo

MONO

3 Press the to select [Fax Functions]

and then press .

4 Press the to select [Memory Tx] and

then press .

5 Press the to select [OFF] and then

press .

6 Press the until the fax standby screen

appears.

7 Place your document with text face up in the

ADF or face down on the document glass.

8 Specify a destination.

9 Press .

Manual Transmission

Manual sending (On-hook dial)

Press the <FAX/HOOK> key and confirm the receiving tone of the destination, then send.

 Even if the start screen other than the fax functions is

displayed in the machine, you can perform manual transmission by lifting the handset.

1 Pick up the handset.

2 Dial a number.

3 Place your document with text face up in the

ADF or face down on the document glass.

4 Configure the fax functions if necessary.

5 When you hear a Fax tone, press

to start transmission.

You can put down the handset.

 When putting down the handset, after the transmission is

complete, the display screen of the machine returns to the screen displayed before the manual transmission. If you keep picking the handset, you can talk to your destination.

Transmission to Multiple Destinations (Broadcast)

Faxing

1 Press the <FAX/HOOK> key to light up

in blue.

2 Set the document on the auto document

feeder or document glass.

3 Press the <FAX/HOOK> key and input

the fax number of the destination.

4 Set the fax function as necessary.

5 After the receiving tone (peep) of the

destination is heard, press the Mono start key to start sending.

You can transmit faxes manually when the recipient uses manual reception mode or when you want to send a fax after talking on the phone.

 You can scan only a single page when using the document

glass for manual transmission.

 You need to connect an external telephone to the machine

to send faxes manually.

 The following functions are unavailable in manual

transmission:

- broadcast

- transmission at the specified time

- Fcode transmission

- ID check transmission

- check broadcast destinations

- (Pressing Dial Twice confirm dial)

This function allows you to transmit faxes to multiple destinations at the same time. You can specify up to 100 destinations using the ten-key pad, speed dial, and group lists of destinations.

1 Place your document with text face up in

the ADF or face down on the document glass.

2 Press the <FAX/HOOK> key.

3 Check that [Fax] is selected and press

to open the fax start screen.

4 Check that [Add Destination] is

selected and then press .

5 Specify a destination.

6 Repeat steps 4 to 5 to enter all the

destinations.

7 When you have specified all the

destinations, press .

MONO

8 [Please press Start key to begin

transmission. To delete, select checkbox and choose Operate.]

appears.

9 If specified all the destination appears,

press .

MONO

 You do not have to disable memory transmission.

-19-

Various Functions for Transmission

Memo

Reference

Memo

Reference

 Press the <RESET/LOG OUT> key to cancel the

operation.

 When [Broadcast Destination] is enabled, the

destination numbers are displayed before transmission. For details, refer to "Checking Broadcast Destination" P. 25.

 For details on how to cancel transmission, refer to the

User's Manual Basic.

 Using From the Group List

The group list is useful for broadcast transmission. Register destination group lists in advance.

 For details on transmission using the group list, refer to

the User's Manual Basic.

Transmission at a Specified Time (Set Tx time)

This function allows you to instruct the machine to transmit faxes at a specified time. When you set a fax job to be sent later, the fax data is stored in memory and automatically sent at the specified time.

Up to 20 jobs can be scheduled up to one month in advance.

1 Place your document with text face up in

the ADF or face down on the document glass.

2 Press the <FAX/HOOK> key.

3 Check that [Fax] is selected and press

to open the fax start screen.

4 Press the to select [Fax Functions]

and then press .

5 Press the to select [Delayed Tx] and

then press .

6 Press the to select [ON] and then

press .

7 Press the or to select the desired

date and time and then press .

- To move to the next box, press the .

- Dates are displayed as [Date/Month].

8 Press the until the start screen

appears.

9 Press the to select [

and then press .

Add Destination

10 Specify a destination.

11 Press .

 When you want to change the specified time of a

reservation, cancel the reservation and make another one.

 You can make reservations for other fax jobs while the

machine is transmitting.

MONO

]

 For details on how to cancel a fax job, refer to the User's

Manual Basic.

-20-

Fcode Transmission

Reference

Memo

Reference

Note

Fcode transmission uses sub addresses for communication in accordance with the standard of ITU-T. By creating and registering Fcode you can perform confidential communication bulletin board communication.

You can register up to 20 Fcode boxes. When registering an Fcode box, be sure to

 Fcode Confidential Communication

When an Fcode confidential box is set in the recipient fax machine, you can perform confidential communication by specifying the sub address of the box.

Received data cannot be printed unless the specified ID code is entered. Therefore, this function is useful when transmitting data that needs security protection.

 To transmit faxes using Fcode confidential communication,

refer to "Transmission Using a Sub Address (Fcode

Transmission)" P. 22.

 To print the received faxes using Fcode confidential

communication, refer to "Printing Stored Documents" P. 23.



Fcode Bulletin Board Communication

When an Fcode bulletin box is set in the recipient machine, you can transmit to and remove data from a bulletin box by specifying its sub address.

boxes, and

Various Functions for Transmission



For Fcode Confidential Communication

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press the to select [Fcode Box] and

then press .

7 Press the to select a box number and

then press .

8 Check that [Register] is selected and

then press .

To edit the registered Fcode Confidential Box, enter the PIN number and select [Edit].

9 Check that [Confidential Box] is

selected and then press .

10 Check that [Box Name] is selected and

then press .

11 Enter a box name.

Faxing

 To receive data stored in the bulletin box of the recipient

machine, refer to "Reception Using a Sub Address (Fcode

Polling)" P. 22.

 To store data in a bulletin box of your machine, refer to

"Storing Documents in a Bulletin Box" P. 23.

Registering Fcode Boxes

To perform Fcode communication, register an Fcode box. Be sure to register a sub address and an PIN number on each Fcode box. (Only Fcode confidential communication)

 Maximum number of characters is as follows:

- Box Name: A maximum of 16 characters.

- Sub-Address: A maximum of 20 digits including # and *.

- PIN number: 4 digits.

 For details on how to enter text, refer to the User's Manual

Basic.

12 Select [Enter] and then press .

13 Press the to select [Sub-Address]

and then press the .

14 Enter a sub address.

15 Select [Enter] and then press .

16 Press the to select [I.D. code] and

then press the .

17 Enter a PIN number and then press .

 The entered PIN number is not displayed. Be sure to

write it down and keep it safe.

18 If necessary, specify [Hold time] to set

a period to retain data.

a) Press the to select [Hold time] and

then press .

-21-

Various Functions for Transmission

Memo

OKOKOK

b) Enter a value between 0 and 31 (days),

and then press

 When [00] (day) is set, data is retained for an

indefinite period.

19 Press .

 For Fcode Bulletin Board Commu-

nication

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press the to select [Fcode Box] and

then press .

7 Press the to select a box number and

then press .

8 Check that [Register] is selected and

then press .

To edit the registered Fcode Confidential Box, select [Edit].

9 Press the to select [Bulletin Box] and

then press .

10 Check that [Box Name] is selected and

then press the .

Transmission Using a Sub Address (Fcode Transmission)

By entering a sub address, Fcode confidential transmission and Fcode bulletin board transmission can be done.

 Be sure to check a destination sub address.

1 Place your document with text face up in

the ADF or face down on the document glass.

2 Press the <FAX/HOOK> key.

3 Check that [Fax] is selected and press

to open the fax start screen.

4 Press the to select [Fax Functions]

and then press .

5 Press the select [Fcode Tx] and then

press .

6 Press the to select [ON] and then

press .

7 Enter the sub address of the box

registered in the recipient machine.

8 Select [Enter] and then press .

9 Press the until the start screen

appears.

10 Press the to select [Add Destination]

and then press .

11 Specify a destination.

11 Enter a box name.

12 Select [Enter] and then press .

13 Press the to select [Sub-Address]

and then press .

14 Enter a sub address.

15 Select [Enter] and then press .

16 Press .

12 Press .

MONO

Reception Using a Sub Address (Fcode Polling)

You can perform Fcode polling by entering the sub address of a sender machine's bulletin box. This function makes a remote fax machine transmit a fax in response to instructions from your machine.

Note

 You cannot receive data if the sender has a password on

the bulletin box.

1 Press the <FAX/HOOK> key.

-22-

Various Functions for Transmission

Memo

Reference

Memo

MONO

2 Check that [Fax] is selected and press

to open the fax standby screen.

3 Press the to select [Fax Functions]

and then press .

4 Press the to select [Fcode Polling]

and then press .

5 Press the to select [ON] and then

press .

6 Enter the sub address of the bulletin box

registered in the sender machine.

7 Select [Enter] and then press .

8 Press the until the start screen appears.

9 Press the to select [Add Destination]

and then press .

10 Specify a destination.

7 Check that [Over Write] is selected and

then press .

[Over Write] replaces documents in the box.

8 Press the or to select [Yes] and

then press .

 The data stored in an Fcode bulletin box is not deleted

when the recipient gets it.

Printing Stored Documents

You can print confidential received documents.

When a document is received at an Fcode box, an Fcode reception notice is printed. Check the Fcode box number and print the stored document.

1 Press the <SETTING> key.

2 Press the to select [Store Document

Settings] and then press .

Faxing

11 Press .

 Received data is automatically printed.

Storing Documents in a Bulletin Box

You can store only one document in a bulletin box of your machine.

 You must register a bulletin box in advance. For details on

how to register a bulletin box, refer to "Registering Fcode

Boxes" P. 21.

1 Place your document with text face up in

the ADF or face down on the document glass.

2 Press the <SETTING> key.

3 Press the to select [Store Document

Settings] and then press .

4 Check that [Store] is selected and then

press .

5 Check that [Fcode Bulletin board] is

selected and then press .

6 Press the to select a box number and

then press .

3 Press the to select [Print] and then

press .

4 Check that [Fcode Box] is selected and

then press .

5 Press the to select the desired box

number and then press .

6 If necessary, enter the PIN number and

then press .

7 Press the to select the file number you

want to print and then press .

8 Press the or to select [Yes] on the

confirmation screen and then press .

 Confidential received documents are automatically deleted

after printing.

Deleting Stored Bulletin Documents

You can delete documents stored in a bulletin box.

 The data stored in an Fcode confidential box is

automatically deleted when you print the data.

 The data stored in an Fcode bulletin box is not deleted

when the recipient gets it.

1 Press the <SETTING> key.

-23-

Various Functions for Transmission

2 Press the to select [Store Document

Settings] and then press .

3 Press the to select [Delete] and then

press .

4 Check that [Fcode Bulletin board] is

selected and then press .

5 Press the to select the box number of

a document you want to delete and then press two times.

6 Press the or to select [Yes] on the

confirmation screen and then press .

Deleting Fcode Boxes

You can delete an unnecessary Fcode Confidential box and Fcode bulletin box.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press the to select [Fcode Box] and

then press .

7 Press the to select the box number

you want to delete and then press .

Enter the PIN number if necessary and then

press

To delete Fcode bulletin box, PIN number is not necessary.

9 Press the to select [Delete] and then

press .

10 Press the or to select [Yes] on the

confirmation screen and then press .

-24-

Security Functions

Memo

Reference

Memo

 Security Functions

This section explains the security functions at fax transmission.

 To enter the [Admin Setup] menu, the administrator password is necessary. The default password is "aaaaaa".

 For details on how to specify a destination, refer to the User's Manual Basic.

Security Functions at Transmission

9 Press the until the top screen appears.

 Operation

Faxing

The machine has the following three security functions:

 ID check transmission

 Checking broadcast destination

 Pressing dial twice

These functions prevent you from transmitting faxes to the wrong destination.

ID Check Transmission

This function checks and matches the last four digits of the destination numbers with those registered in the destination machine. If this function is enabled, the machine will transmit faxes only when they match.

 If the destination machine has no registered fax number,

the machine does not transmit the fax.

 ID check transmission is unavailable when you transmit

faxes manually.

 Configuration

Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

1 Place your document with text face up in

the ADF or face down on the document glass.

2 Press the <FAX/HOOK> key.

3 Check that [Fax] is selected and press

to open the fax start screen.

4 Check that [Add Destination] is

selected and then press .

5 Specify a destination.

6 Press .

MONO

Checking Broadcast Destination

When this function is enabled, a fax number confirmation screen is displayed before transmission starts. By factory default, this function is enabled.

 Broadcast destination check function is available only

when multiple destinations are specified.

 When [Confirm Dial] is also enabled, it is done first.

 Broadcast destination check function is unavailable by

manual transmission.

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press the to select [Security

Function] and then press .

7 Check that [ID Check Tx] is selected

and then press .

8 Press the to select [ON] and then

press .

 Configuration

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

6 Press the to select [Security

-25-

and then press .

then press .

Function] and then press .

Security Functions

Memo

OKOKOK

MONO

7 Press the to select [Broadcast

Destination] and then press .

8 Press the to select [ON] and then

press .

9 Press the until the top screen appears.

 Operation

1 Place your document with text face up in

the ADF or face down on the document glass.

2 Press the <FAX/HOOK> key.

3 Check that [Fax] is selected and press

to open the fax start screen.

4 Check that [Add Destination] is

selected and then press .

5 Specify all the destinations.

 The confirm dial function is unavailable when you specify

the destination using speed dial.

 If you use symbols in the destination number, re-enter the

symbols also.

 The confirm dial function is done first when [Check

broadcast dest.] is also enabled.

 You cannot use the dial double-press function with manual

sending.

 Configuration

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press .

A fax number confirmation screen is displayed.

7 [Please press Start key to begin

transmission. To delete, select checkbox and choose Operate.]

appears.

8 If specified all the destination appears,

press .

If necessary, press to select the destination you want to delete and then press the . Select

[Delete The Address] and then press .

9 Press to start transmission.

 If the destination number entered with the ten-key pad is

wrong, delete it and re-specify the correct one.

 When many destinations are specified, you may not be

able to check all of them at one time. To check all the destinations, press the to scroll the screen.

Pressing Dial Twice (Confirm Dial)

This function requires you to re-enter the destination number when you enter a destination using the ten-key pad. The fax is sent only if the two numbers match.

6 Press the to select [Security

Function] and then press .

7 Press the to select [Confirm Dial]

and then press .

8 Press the to select [ON] and then

press .

9 Press the until the top screen appears.

 Operation

Place your document with text face up in

the ADF or face down on the document glass.

2 Press the <FAX/HOOK> key.

3 Enter a destination number using the

ten-key pad.

4 Select [Enter] and then press .

A screen that requires you to re-enter the destination number appears.

5 Enter the destination number again using

the ten-key pad.

6 Select [Enter] and then press .

The fax start screen appears.

7 Press to start transmission.

-26-

MONO

Various Settings for Fax Reception

Memo

 Various Settings for Fax Reception

This section explains various settings for fax reception.

 To enter the [Admin Setup] menu, the administrator password is necessary. The default password is "aaaaaa".

When Received Image is Larger Than Paper Size

Parts of images that do not fit in the printable area of the specified paper may be reduced, discarded, or printed on the next sheet of paper. For example, if a fax that is longer than A4 size is received while the specified paper is A4 size, the bottom of the image is printed on a subsequent piece of paper.

You can avoid this situation by specifying a reduction rate and margin.

Specifying a Reduction Rate

The reduction rate determines whether or not the machine automatically reduces the received image to the specified paper size. [Auto] reduces the image automatically and [100%] prints the image without reduction. By factory default, [Rx Reduc. Rate] is set to [Auto].

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

Specifying a Reduction Margin

The reduction margin is the threshold level which determines when to print part of the received image on the next page.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press the to select [Other Settings]

and then press .

7 Press the to select [Reduc. Margin]

and then press .

8 Enter a value between 0 and 100 (mm)

and then press .

9 Press the until the top screen appears.

Faxing

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press the to select [Other Settings]

and then press .

7 Press the to select [Rx Reduc. Rate]

and then press .

8 Press the to select [Auto] or [100%]

and then press .

9 Press the until the top screen appears.

 When the excess part is larger than the specified reduction

 When the excess part is smaller than the specified

 When you set [Rx Reduc. Rate] to [100%] and the excess

You can change the soft ringer volume, which sounds when there is an incoming fax or call.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

3 Enter the administrator password.

-27-

margin, the excess part is printed on the next page.

reduction margin, the received image is reduced onto a single page.

part is smaller than the specified reduction margin, the excess part is discarded.

Changing Soft Ringer Volume

and then press .

Various Settings for Fax Reception

Memo

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press the to select [Fax Setting] and

then press .

7 Press the to select [Soft Ringer

Volume] and then press .

8 Press the to select a volume and then

press .

9 Press the until the top screen appears.

 The soft ringer volume setting is available only when

[Reception Mode] is set to [Tel/Fax Ready Mode].

Forwarding Received Faxes As Fax Documents

You can set the machine to forward the received faxes automatically to a specified destination as fax documents if [Forwarding Setting] is enabled.

 When [Forwarding Setting] is enabled, received faxes are

not printed by the machine.

 The forwarding function is disabled when [Reception Mode]

is set to [Tel Ready Mode].

10 Select [Enter] and then press .

11 Press the until the top screen appears.

Setting waiting time for a response

With this function, you can set a waiting time to respond to an incoming call and start receiving a fax in the machine.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press the to select [Other Settings]

and then press .

7 Press the to select [Ring response]

and then press .

8 Press the to select a time and then

press .

Registering a Forwarding Destination

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press the to select [Fax Setting] and

then press .

7 Press the to select [Forwarding

Setting] and then press .

8 Press the to select [ON] and then

press .

9 Press the until the top screen appears.

9 Enter a forwarding number.

-28-

Faxing From a Computer

Reference

Memo

 Faxing From a Computer

This section explains how to send a fax from a computer and how to edit data of the phone book. The fax driver allows you to send faxes directly from your computer to a destination via the machine without printing the document.

This function is available only on the following Windows operating systems:

 Windows 8/Windows Server 2012/Windows 7/Windows Vista/Windows Server 2008 R2/Windows Server 2008/

Windows XP/Windows Server 2003

Be sure to install the fax driver for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb, before performing the following procedures.

 For details on how to install the fax driver, refer to the User's Manual Basic.

 The following procedures uses MB491, NotePad as an example. The procedures and menus may differ depending on the OS and

application you use.

Sending a Fax From a Computer

1 Open the file you want to fax.

2 From the [File] menu, select [Print].

Adding a Fax Number to the Phone Book

Note

 You cannot register two identical names. The same fax

numbers can be registered if the names are different.

3 From [Select Printer], select [OKI

MB491 (FAX)] and then click [Print].

 You can register up to 1000 destinations.

Faxing

4 On the [Specifying numbers] tab of

the [Select Recipients] dialog box, enter the destination name in [Name].

5 Enter the destination fax number in [FAX

number].

6 Click [Add<-].

7 If necessary, add a destination from the

phone book.

a) Select the [Phone book] tab.

b) Select a destination and then click [Add<-].

8 Repeat steps 4 to 7 to specify all the

destinations.

9 Click [OK] to start transmitting.

1 Click [Start] and select [Devices and

Printers]

2 Right-click the OKI MB491 icon and

select [Printing preferences]>[OKI MB491 (FAX)].

3 On the [Setup] tab, click [Phone book].

4 From the [FAX number] menu, select

[New (FAX number)].

5 On the [New (FAX number)] dialog

box, enter a destination name in [Name].

6 Enter a destination fax number in [FAX

number].

Enter comments in [

Comments

] if necessary.

8 Click [OK].

9 From the [FAX number] menu, select

[Save].

10 Click [OK] on the confirmation window.

11 From the [FAX number] menu, select

[Exit].

 The name and fax number entered in this procedure are

printed on the cover sheet.

-29-

Faxing From a Computer

Grouping Entries

By grouping the registered destinations, you can send faxes to multiple destinations at the same time.

1 Click [Start] and select [Devices and

Printers].

2 Right-click the OKI MB491 icon and

select [Printing preferences]>[OKI MB491 (FAX)].

3 On the [Setup] tab, click [Phone book].

4 From the [FAX number] menu, select

[New (Group)].

5 On the [New (Group)] dialog box, enter

[Group name].

6 Enter comments in [Comments] if

necessary.

7 Select an entry to register in a group and

then click [Add->].

8 If necessary, register a fax number

directly.

a) Click [New (FAX number)].

b) Perform steps 5 to 8 in "Adding a Fax

Number to the Phone Book" P. 29.

c) Select an entry and then click [Add->].

9 Click [OK] to save.

On the left col umn of the [Phone book] di alog box, a new group is added. When you select a group, the fax numbers registered in the group are shown on the right column of the dialog box.

10 Select [Save] from the [FAX Number]

menu.

4 On the [Select Recipients] dialog box,

select the [Phone book] tab.

5 Select a group from the right column and

then click [Add<-].

6 Click [OK] to start transmission.

Attaching a Cover Sheet

1 Open the file you want to fax.

2 From the [File] menu, select [Print].

3 From [Select Printer], select [OKI

MB491 (FAX)].

4 Click [Preferences].

5 Select the [Cover Sheet] tab.

6 Select the [Print all recipients'

information on each cover sheet] or [Print only one recipient's information on each cover sheet].

7 From the format list, select the desired

format.

- You can view an enlarged image of each format by clicking [Zoom].

- Selecting the [Add the recipient's FAX number] check box prints the recipient fax number on the cover sheet.

- Selecting the [Add the recipient's comments] check box prints comments registered in the phone book on the cover sheet.

- You can add a custom cover sheet design by clicking [Custom cover sheet].

8 If necessary, enter the sender name, fax

number, and comment on the [Sender] tab to be printed on the cover sheet.

11 Click [OK] on the confirmation window.

12 Select [Exit] from the [FAX Number]

menu.

Sending a Fax to a Group

By using a group, you can specify multiple destinations in one operation.

1 Open the file you want to fax.

2 From the [File] menu, select [Print].

3 From [Select Printer], select [OKI

MB491 (FAX)] and then click [Print].

9 Click [OK].

10 Perform steps 3 to 9 in "Sending a Fax

From a Computer" P. 29.

Note

 When selecting [Print all recipients' information on

each cover sheet] and transmitting to multiple

destinations (broadcasting), all destinations' names, destinations' fax numbers (only when they are set), and comments in the phone book (only when they are set) are described on the same cover sheet and transmitted to all destinations. Caution is required when broadcasting to multiple outside destinations.

-30-

Faxing From a Computer

Reference

Note

Canceling a Fax Job From a Computer

You can cancel a job while the data is being transmitted to the machine.

1 Double-click the printer icon in the

toolbar.

2 Select the job to cancel in the print

queue.

3 From the [Document] menu, select

[Cancel].

 Once the data is stored in the machine, you cannot cancel

the job from your computer. For details on how to cancel a fax job stored in the machine memory, refer to the User's Manual Basic.

Exporting and Importing Phone Book Data

The export and import functions allow you to manage the fax numbers in a phone book created on another computer. The following procedure explains how to export the phone book data from your computer and to import it to another computer.

9 Repeat steps 1 to 3 on the computer to

launch the phone book.

10 From the [Tools] menu, select [Import].

11 On the [Import Phone Book] dialog

box, specify the file you have copied.

12 Click [Next].

13 Select [Save] from the [FAX Number]

menu.

14 Click [OK] on the confirmation window.

15 Select [Exit] from the [FAX Number]

menu.

Associating New Definition With Phone Book Format

If you want to import a CSV file with the format different from that of the phone book, select a CSV definition file and associate the definition with that of the phone book.

1 Repeat steps 1 to 3 in "Exporting and

Importing Phone Book Data" on the

computer to launch the phone book.

2 From the [Tools] menu, select [Import].

Faxing

 You cannot export groups. However, each entry in a group

is exported.

 Entries that are already registered are not imported.

1 Click [Start] and select [Devices and

Printers].

2 Right-click the OKI MB491 icon and

select [Printing preferences]>[OKI MB491 (FAX)].

3 On the [Setup] tab, click [Phone book].

4 From the [Tools] menu, select [Export].

5 On the [Export to file] dialog box,

specify where to save the file.

6 Enter a name for the file in [File name]

and then click [Save].

The data of the phone book is exported as a CSV file in which entries are put in display order, being separated with a comma. The name comes first, followed by the fax number and comment.

7 Close the phone book.

8 Copy the created file to another

computer.

3 On the [Import Phone Book] dialog

box, specify the CSV file to import in [Choose a CSV File].

4 Select the [Setup relationship

between the fields imported and phone book.] check box and specify a

CSV definition file if necessary.

Select [Comma (,)] from [Field Delimiter].

Memo

 The operation can be continued if a definition file is not

specified. If the definition file is not specified, select whether to save a new definition file on the dialog box displayed in step 6.

5 Click [Next].

6 Associate the definition you are

importing with that of the phone book and then click [OK].

Select [Save] from the [FAX Number] menu.

8 Click [OK] on the confirmation window.

9 Select [Exit] from the [FAX Number]

menu.

-31-

Scan To FaxServer

Note

 Scan To FaxServer

This section explains how to customize an e-mail when it is sent from this machine to the fax server. You can select a format of e-mail address to be set in the TO field. Also, you can add an e-mail text or not.

Enabling the Scan To FaxServer function

To enable the Scan To FaxServer function, select the followings from the Administrator Menu:

[Admin Setup]>[FaxServer Function]> [Environmental Setting]. Turn the [FaxServer Function] ON and restart the MFP.

 If this operation is made, the fax function is disabled.

Customizing the destination e-mail address

The Prefix and Suffix settings are used in the following format. The "Fax number" of this format means a number selected in the "Add Destination" field.

"Prefix + Fax number + Suffix"

For example, if you set "FAX=" as the Prefix and set "@faxserver" as the Suffix, the mail destination (To:) is set as "FAX=012-345- 6789@faxserver" when you execute Scan To FaxServer.

 Set the Prefix and Suffix based on the mail reception

specifications of your FaxServer. The Virtual Domain and others may be required to be set on the mail server due to the certain FaxServer operating environment.

6 Enter a character string in the "Prefix"

column.

7 Enter a character string in the "Suffix"

column.

8 Press the until the top screen is

displayed.

Customizing the e-mail text

If [Text] is turned ON, the text is added to the mail. If your FaxServer supports the transmission of mail text, the text is included in the fax transmission data.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup],

and then press .

3 Enter the administrator password.

4 Press the to select [FaxServer

Function], and then press .

5 Press the to select [Environmental

Setting], and then press .

1 Press the <SETTING> key.

2 Press the to select [Admin Setup],

and then press .

3 Enter the administrator password.

4 Press the to select [FaxServer

Function], and then press .

5 Press the to select [Environmental

Setting], and then press .

6 If the "Text" is set to ON, the text is

added. If it is set to OFF, the text is not added.

7 Press the until the top screen is

displayed.

-32-

3. Scanning

Memo

This chapter explains your machine's useful Scan functions.

 Advanced Operations for Scanning to E-mail

This section explains useful operations for scanning to e-mail. This function also applies to both the Scan To Internet Fax and the Scan To FaxServer.

 The following procedures are explained under the assumption that [Continuous Scan] is disabled. For the basic procedures

when [Continuous Scan] is enabled, refer to the User's Manual Basic.

 To enter the [Admin Setup] menu, the administrator password is necessary. The default password is "aaaaaa".

Setting Sender and Reply to Addresses (From/Reply to)

You can set the e-mail address from which emails are sent and the address to which responses are sent.

Creating Templates

You can record up to five templates with various subject lines and body text.

Registering a Subject

1 Press the <SETTING> key.

Press the <SETTING> key.

2 Press the to select the [Admin

Setup] and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Scanner Setup]

and then press .

5 Press the to select [Scanner Setup]

and then press .

6 Press the to select [E-mail Setup]

and then press .

6 Press the to select [E-mail Setup]

and then press .

7 Press the to select [From/Reply to]

and then press .

8 Press the to select [From] or [Reply

to] and then press .

7 Press the to select [Template] and

then press .

8 Check that [Edit Subject] is selected

and then press .

9 Enter e-mail addresses.

When [Reply to] is selected in step 8, select a method to enter a destination and specify a destination. Proceed to step 11.

9 Press the to select a number and then

press .

10 Enter the subject up to 80 characters.

10 Select [Enter] and then press .

11 Select [Enter] and then press .

11 Press the until the top screen appears.

12 Press the until the top screen appears.

Scanning

 Select an e-mail address from the address book.

-33-

Advanced Operations for Scanning to E-mail

OLOR

Registering Body Text

1 Perform steps 1 to 7 in "Registering a

Subject" P. 33.

2 Press the to select [Edit Body] and

then press .

3 Press the to select a number and then

press .

4 Enter the body text up to 256 characters.

5 Select [Enter] and then press .

6 Press the until the top screen appears.

Using a Template

You can use the templates recorded in "Creating

Tem pl at e s" P. 33 or standardized e-mails.

1 Place your document with text face up in

the ADF or face down on the document glass.

10 Press the to select an entry method

and then press .

11 Specify a destination and then press .

12 Press or .

If you have pressed the <FAX/HOOK> in Step 2, only MONO is enabled.

MONO

2 Press the <SCAN> key.

To use the Internet Fax or FaxServer, press the <FAX/HOOK> key.

3 Check that [E-mail] is selected and then

press .

If you have pressed the <FAX/HOOK> key in Step 2, select [Fax] or [Internet Fax].

4 Press the to select [Scan setting]

and then press .

Press the to select [ then press .

Edit E-mail] and

6 Press the to select [Subject] or

] or [

Select

[Email body] and then press .

Check that [

Select Subject

Text] is selected and then press .

If FaxServer is enabled and [Text] is ON and if you have selected the [FAX] in Step 2, the "Select Text" i s n ot dis p l ay e d.

8 Press the to select a subject or text

and then press .

9 Press the to select [Add Destination]

and then press .

-34-

Advanced Operations for Scanning, Internet Faxing and Scanning to Fax Server

Memo

Reference

Memo

 Advanced Operations for Scanning, Internet

Faxing and Scanning to Fax Server

This section explains useful operations for scanning, Internet faxing and Scanning to Fax Server. You can configure the scan, Internet fax and scan to fax server functions to alter the output to suit your needs. The scan to local PC and the scan to remote PC cannot be used for the following functions.

In this section, the procedures are explained from scan menu as an example. If you use the Internet fax function, each setting can be configured from the [Scan Setting] menu on the [Internet FAX Standby] or [Scan to Fax Server Standby] screen.

 To enter the [Admin Setup] menu, the administrator password is necessary. The default password is "aaaaaa".

 For details on how to start a scan job, refer to the User's Manual Basic.

Specifying the File Name

You can specify the file name of scanned documents.

1 On the [Scan Menu] screen, select the

scan mode you want and then press .

If you select [USB Memory], go to step 3.

2 Press the to select [Scan Setting]

and then press .

3 Press the to select [File Name] and

then press .

4 Enter a file name up to 64 characters.

5 Select [Enter] and then press .

 If you do not specify the file name, the name specified by

the factory default settings is used.

Changing the Resolution (Document Type)

You can change to the appropriate resolution to scan your document to get optimum image quality.

1 On the [Scan Menu] screen, select the

scan mode you want and then press .

If you select [USB Memory], go to step 3.

2 Press the to select [Scan Setting]

and then press .

3 Press the to select [Image Settings]

and then press .

For the Internet fax, select [Resolution] and

proceed to step 5 after pressing .

4 Press the to select [Document Type]

and then press .

Changing the Scan Size (Scan Size)

You can specify the appropriate scan size for your document.

1 On the [Scan Menu] screen, select the

scan mode you want and then press .

If you select [USB Memory], go to step 3.

2 Check that [Scan Setting] is selected

and then press .

5 Press the to select a type and then

press .

 Scanning takes longer in [Photo] mode.

Memo

Adjusting the Density (Density)

You can adjust the density to seven levels.

Scanning

3 Check that [Scan Size] is selected and

then press .

4 Press the to select a value and then

press .

1 On the [Scan Menu] screen, select the

2 Press the to select [Scan Setting]

-35-

scan mode you want and then press .

If you select [USB Memory], go to step 3.

and then press .

Advanced Operations for Scanning, Internet Faxing and Scanning to Fax Server

Memo

Note

Memo

3 Press the to select [Image Settings]

and then press .

For the Internet fax, select [Density] and proceed

to step 5 after pressing .

4 Check that [Density] is selected and

then press

5 Press the or to select a density

value and then press .

 [0] is the standard value. To darken the document image,

select [+1], [+2] or [+3] (most dense). Conversely, to lighten the document image, select [-1], [-2] or [-3] (least dense).

Specifying the File Format

You can specify the file format of scanned documents. You can select a file format from PDF, TIFF, JPEG or XPS.

 This function is only for scanning. Internet FAX and Scan

to Fax Server cannot be used.

1 On the [Scan Menu] screen, select the

scan mode you want and then press .

If you select [USB Memory], go to step 3.

Encrypting PDF

You can encrypt a scanned document. You can set the encryption level, a password for opening documents, an authentication password, and permission for created PDF files with this function.

A password for opening a document is password to open an encrypted PDF. It cannot be the same with the authentication password. The password should be up to 32 1-byte characters.

Authentication password is a password to control operations including printing, extracting and editing encrypted PDF. It cannot be the same with the password to open a document. The password should be up to 32 1-byte characters.

Note

 This function is only for scanning. You cannot use this

function for Internet faxing and scanning to Fax Server.

 [Encrypted PDF] is displayed only when [PDF] is set to

any of [Color], [Mono (Grayscale)] and [Mono (Binary)] of [File Format].

 To encrypt PDF, it is necessary to set a password to open a

document or authentication password.

Setting a password for opening a document and authentication password

2 Press the to select [Scan Setting]

and then press .

3 Press the to select [File Format] and

then press .

4 Press the to select the type of color

from [Color], [Mono (Grayscale)], or [Mono (Binary)] and then press .

5 Press the to select a file format and

then press .

 If you selected [Mono (Binary)] in step 4, [JPEG]

cannot be selected.

 This section uses both a password to open a document and

authentication password for setting as an example.

1 On the [Scan Menu] screen, select the

scan mode you want and then press .

2 Press the to select [Scan Setting]

and then press .

3 Press the to select [Encrypted PDF]

and then press .

4 Press the to select [Encrypt] from

[Not encrypt] and [Encrypt] and then press .

5 Press the to Select the encryption

level from [Low], [Medium] and [High] and then press .

6 Press the to select [Enable] from

[Disable], [Enable] and [Apply Default Password] and then press .

Set a password for opening the document.

7 Press the to enter the password.

-36-

Advanced Operations for Scanning, Internet Faxing and Scanning to Fax Server

Note

8 Select [Enter] and then press .

9 Re-enter the password.

10 Select [Enter] and then press .

11 Press the to select [Enable] from

[Disable], [Enable] and [Apply Default Password] and then press .

Set the authentication password.

12 Press the and then enter the password.

13 Select [Enter] and then press .

14 Re-enter the password.

15 Select [Enter] and then press .

16 Select the permission to print the

document and then press .

- When the encryption level is set to [Low] in step 5, you can select [Not Allowed] or [High resolution].

- When the encryption level is set to [Middle] or [High] in step 5, you can select [ [low resolution (150dpi)] or [High resolution].

Not Allowed]

Use the default password

When [Use the default password] is selected in step 6 or 11 in "Setting a password for

opening a document and authentication password" P. 36, you can use the default

password registered in advance.

Use the procedures below to register the initial password.

1 Press the <SETTING> key.

2 Press the to select the [Admin

Setup] and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Scanner Setup]

and then press .

6 Press the to select [Default

Settings] and then press .

7 Press the to select [Encrypted PDF

Setting] and then press .

Scanning

17 Select the permission to copy the text

and object and then press .

18 Select the permission to change the PDF

file and then press .

- When the encryption level is set to [Low] in step 5, you can select [Not Allowed], [Allow To Make A Comment], [Allow To Swap Page], or [Allow all op. except pg extract.]

- When the encryption level is set to [Medium] or [

High

] in step 5, you can select [

[Allow To Make A Comment], [Allow Ins., Del.

or Rotate Page.], or [Allow all op. except pg extract.]

Not Allowed

19 Check the security settings and then

press .

 The settings of each authentication in steps 16 to 18 are

displayed only when [Permissions Password] is set for [Enable] or [Apply Default Password]

8 Press the to select [Document Open

Password]/[Permissions Password]

and then press .

9 Enter a password up to 32 characters.

10 Select [Enter] and then press .

11 Press the until the top screen is

displayed.

-37-

Advanced Operations for Scanning, Internet Faxing and Scanning to Fax Server

Memo

Note

Setting the Compression Level

You can specify the appropriate compression level.

1 On the [Scan Menu] screen, select the

scan mode you want and then press .

If you select [USB Memory], go to step 3.

2 Press the to select [Scan Setting]

and then press .

3 Press the to select the [Compression

Rate] and then press .

If you use the Internet fax function, go to step 5.

4 Press the to select the color type

(Color, Mono etc.) and then press .

5 Press the to select the compression

level from [High], [Medium] or [Low] and then press .

 If you select [Mono (Binary)], you can select a

compression level from [High], [Medium] or [Raw].

Setting the Grayscale

When Grayscale is enabled, data scanned by

MONO

grayscale (255 tones).

 This function is only for scanning. Internet FAX and Scan

1 On the [Scan Menu] screen, select the

2 Press the to select [Scan Setting]

3 Press the to select the [Grayscale]

is not black-and-white (binary) but

to Fax Server cannot be used.

scan mode you want and then press .

If you select [USB Memory], go to step 3.

and then press .

4 Press the to select [ON] and then

press .

-38-

Using Drivers and Software

Memo

Note

Reference

Memo

 Using Drivers and Software

This section explains how to use the scanner driver and utilities. They allow you to scan documents and change settings easily on your computer.

Using TWAIN Driver

 The explanations in this section use PaperPort in Windows

and Adobe Photoshop CS3 in Mac OS X as an example.

 In this section, procedures using Scan To Remote PC with

USB connection are described. For how to connect to the network and start to scan by Scan To Local PC, refer to the User's Manual Basic.

 The Twain driver for Mac OS X supports the Mac OS X 10.4

to 10.7.

 To use this function, applications supporting TWAIN

(PaperPort or Adobe Photoshop CS3, etc.) should be installed in your computer.

 For details on how to start a scan job, refer to the User's

Manual Basic.

 For details on how to install PaperPort, refer to "Installing

Utilities" P. 106.

Starting a Scan Job (for Windows)

Place your document with text face up in the ADF or face down on the document glass.

When the device's Scan Mode settings are in "Simple Mode", please proceed to Step 4. Otherwise, please carry out step 2 and 3.

2 Press the <SCAN> key.

3 Press the to select [Remote PC] and

then press .

8 Click [Quit].

9 When there is no continued page or the

back side is not scanned, click [Quit].

 The following five buttons are registered as default settings.

Scan Photograph Scan Magazine Scan for OCR Scan for Internet Customize

Changing Settings

You can adjust how the document is scanned by changing the driver setting.

The following explains the setting items.

 Simple Mode

You can change the settings of five registered buttons.

1 Follow the procedure for "Starting a Scan

Job (for Windows)" through step 6.

2 Select [Simple] from [Mode].

3 Click [Settings].

A window appears.

Scanning

4 Start PaperPort on your computer.

5 Click [Select] and then select the

scanner driver of the machine.

A window appears.

6 Click the [Scan].

7 Click the scan buttons.

The scan job starts.

4 Click the scan button to change the

settings.

5 Click [OK].

6 If you start a scan job, click the scan

button.

If you want to finish the setting, click [Quit].

-39-

Using Drivers and Software

Reference

 Advanced Mode

You can adjust in detail how a document is scanned.

1 Follow the procedure for "Starting a Scan

Job (for Windows)" P. 39 through step 6.

2 Select [Advanced] from [Mode].

3 Change the settings if necessary.

4 Click [Scan] to start scanning.

If you want to finish the setting, click [Quit].

 For details on how to change each setting, refer to the

online help.

Starting a Scan Job (for Mac OS X) (MB441, MB451, MB451w, MB461, MB471, MB471w, MB491, MB491+, ES4161 MFP, ES4191 MFP, MPS4200mb)

Place your document with text face up in the ADF or face down on the document glass.

When the device's Scan Mode settings are in "Simple Mode", please proceed to Step 4. Otherwise, please carry out step 2 and 3.

2 Press the <SCAN> key.

3 Press the to select [Remote PC] and

then press .

4 Start Adobe Photoshop CS3 on your

computer.

Select [

OKI MB4x1_ES41x1_MPS42x USB

[

OKI MB4x1_ES41x1_MPS42x Network

[

- When [OKI MB4x1_ES41x1_MPS42x USB] is selected, proceed to step 9.

- When [OKI MB4x1_ES41x1_MPS42x Network] is selected, the network scan is the second or later time, proceed to step 9.

Import

] from [

File

] and then select

] or

6 For the first network scan, the dialog box

indicating that the tool for selecting a connection destination is started is displayed. Then, click [OK].

7 On the dialog box of [Scan Settings],

select a connection destination to register host information if necessary, and then click [OK].

8 Select [Import] from [File] of Adobe

Photoshop CS3 and select [OKI MB4x1_ES41x1_MPS42x Network].

The windows appears.

9 Click the scan button.

Scanning starts.

10 Select [Quit Photoshop] from

[Photoshop].

Starting a Scan Job (for Mac OS X) (MB461+LP, MB491+LP, MPS4700mb)

1 Place your document with text face up in

the ADF or face down on the document glass.

When the device's Scan Mode settings are in "Simple Mode", please proceed to Step 4. Otherwise, please carry out step 2 and 3.

2 Press the <SCAN> key.

3 Press the to select [Remote PC] and

then press .

4 Start Adobe Photoshop CS3 on your

computer.

5 Select [Import] from [File] and then

select [OKI MB4x1+LP_MPS47x USB] or [OKI MB4x1+LP_MPS47x Network].

- When [OKI MB4x1+LP_MPS47x USB] is selected, proceed to step 9.

- When [OKI MB4x1+LP_MPS47x Network] is selected, the network scan is the second or later time, proceed to step 9.

6 For the first network scan, the dialog box

indicating that the tool for selecting a connection destination is started is displayed. Then, click [OK].

7 On the dialog box of [Scan Settings],

select a connection destination to register host information if necessary, and then click [OK].

8 Select [Import] from [File] of Adobe

Photoshop CS3 and select [OKI MB4x1+LP_MPS47x Network].

The windows appears.

9 Click the scan button.

Scanning starts.

-40-

Using Drivers and Software

Memo

10 Select [Quit Photoshop] from

[Photoshop].

Changing Settings (for Macintosh)

You can adjust how the document is scanned by changing the driver setting.

The following explains the setting items.

 Simple Mode

You can change the settings of five registered buttons.

1 Follow the procedure for "Starting a Scan

Job (for Mac OS X) (MB441, MB451, MB451w, MB461, MB471, MB471w, MB491, MB491+, ES4161 MFP, ES4191 MFP, MPS4200mb)" or "Starting a Scan Job (for Mac OS X) (MB461+LP, MB491+LP, MPS4700mb)" through step

2 Select [Simple] from [Mode].

3 Click [Settings].

A window appears.

4 Click the scan button to change the

settings.

Using WIA Driver

The WIA driver does not support the network scan function. Connect the machine with the computer via USB or WSD Scan.

The WIA driver does not support Mac OS X.

The WIA 2.0 driver supports Windows 8/ Windows Server 2012/ Windows 7/ Windows Server 2008 R2.

The WIA 1.0 driver supports Windows Vista/ Windows Server 2008/ Windows XP/ Windows Server 2003.

Starting a Scan Job

 The explanations in this section use PaperPort as an

example, and may differ from the description depending on your application.

1 Place your document with text face up in

the ADF or face down on the document glass.

When the device's Scan Mode settings are in "Simple Mode", please proceed to Step 4. Otherwise, please carry out step 2 and 3.

2 Press the <SCAN> key.

Scanning

5 Click [OK].

6 If you start a scan job, click the scan

button.

If you want to finish the setting, click [Quit].

 Advanced Mode

You can adjust in detail how a document is scanned.

1 Follow the procedure for "Starting a Scan

Job (for Mac OS X) (MB441, MB451, MB451w, MB461, MB471, MB471w, MB491, MB491+, ES4161 MFP, ES4191 MFP, MPS4200mb)" or "Starting a Scan Job (for Mac OS X) (MB461+LP, MB491+LP, MPS4700mb)" P. 4 0 through

step 8.

2 Select [Advanced] from [Mode].

3 Change the settings if necessary.

4 Click [Scan] to start scanning.

If you want to finish the setting, click [Quit].

3 Press the to select [Remote PC] and

then press .

4 Start PaperPort on your computer.

5 Click [Select] and then click

[WIA: MB4x1/ES41x1/MPS42x] (for MB441, MB451, MB451w, MB461, MB471, MB471w, MB491, MB491+, ES4161 MFP, ES4191 MFP, MPS4200mb) or [WIA: MB4x1+LP/MPS47x] (for MB461+LP, MB491+LP, MPS4700mb).

6 Click [Scan].

7 Select a paper feeding method.

8 Select a document type.

9 Specify the area to be scanned.

10 Click [Scan].

11 Click [Cancel] when scanning is finished.

12 When there is no continued page or the

back side is not scanned, click [Finish].

The scanned image is displayed in PaperPort.

-41-

Using Drivers and Software

Using Windows FAX and Scan

"Windows FAX and Scan" is a function used in Windows Vista/ 7.

1 Place your document with text face up in

the ADF or face down on the document glass.

When the device's Scan Mode settings are in "Simple Mode", please proceed to Step 4. Otherwise, please carry out step 2 and 3.

2 Press the <SCAN> key.

3 Press the to select [Remote PC] and

then press .

4 Click [Start] on your computer, and

select [All Programs]> [Windows FAX and Scan].

5 Click [New Scan].

6 Select [MB4X1/ES41X1/MPS42X] (for

MB441, MB451, MB451w, MB461, MB471, MB471w, MB491, MB491+, ES4161 MFP, ES4191 MFP, MPS4200mb) or [MB4x1+LP/MPS47x] (for MB461+LP, MB491+LP, MPS4700mb) and click [OK].

7 Make additional setting if necessary.

Start to read

Note

 Some examples of image capture are used in the following

procedure. The steps and menus may differ depending on the application you use.

1 Place your document with text face up in

the ADF or face down on the document glass.

When the device's Scan Mode settings are in "Simple Mode", please proceed to Step 4. Otherwise, please carry out step 2 and 3.

2 Press the <SCAN> key.

3 Press the to select [Remote PC] and

then press .

4 Start image capture on your computer.

5 Select the machine from the list at the

left to the image capture screen.

6 Click the <Scan>.

Scanning will start.

7 From the [Image Capture], select

[Close Image Capture].

Change settings

You can adjust the document scan by changing the current driver settings.

The following explains each item to set.

8 Click [Scan].

9 Exit [Windows FAX and Scan].

Using ICA Driver

The ICA driver is not compatible with the Windows OS.

The ICA driver supports the Mac OS X 10.6 to

10.8.

Display the detailed information

You can adjust the document scanning in details.

1 Follow steps 1 to 5 of "Start to read"

section.

2 Click on [Display the detailed

information].

3 Change the settings as required.

4 Click [Scan] to scan the document.

-42-

Using Drivers and Software

Memo

Reference

Memo

Using ActKey Software

Using the ActKey, you can start a scan job in specified settings with a click a button.

 ActKey does not support Mac OS X.

 When ActKey is installed, Network Configuration is also

installed simultaneously. For Network Configuration, refer to "Using Network Configuration" P. 44.

 For details on how to start a scan job, refer to the User's

Manual Advanced.

Installing the Software

1 Insert the "Software DVD-ROM" into your

computer.

A window opens.

2 Select [ActKey] from [Software].

3 Install the software as instructed.

7 Select the [Start this program] check

box and then select [ActKey].

8 Repeat steps 6 and 7 so that [ActKey] is

set to all events.

9 Click [OK].

Fax Transmission of Scanned Documents

Using the fax service of the Windows component, you can send a scanned document.

Note

 The direction to load the paper cannot be changed after

scanning the documents.

 This function uses the fax service of the Windows

component.

 For PC-FAX function, the resolution is fixed to 200dpi and

the color mode is fixed to black and white.

1 Start ActKey on your computer.

Scanning

4 Click [Finish].

Starting the Software

1 Click [Start] to select [All Programs] >

[Okidata] > [ActKey] > [ActKey].

Starting ActKey when Scanning to a Local PC

You can set ActKey to start when you select [Local PC] on the machine.

1 Click [Start] to select [Control Panel].

2 Enter [View scanners and cameras] in

[Search Control Panel].

3 Click the [View scanners and cameras]

under [Devices and Printers].

4 Select [MB4x1/ES41x1/MPS42x] (for

MB441, MB451, MB451w, MB461, MB471, MB471w, MB491, MB491+, ES4161 MFP, ES4191 MFP, MPS4200mb) or [MB4x1+LP/MPS47x] (for MB461+LP, MB491+LP, MPS4700mb) and click [Properties].

If the [User Account Control] dialog box appears, click [Yes].

5 Click the [Events] tab.

6 Select an event for [Select an event].

2 Place your document with text face up in

the ADF or face down on the document glass.

When the device's Scan Mode settings are in "Simple Mode", please proceed to Step 5. Otherwise, please carry out step 3 and 4.

3 Press the <SCAN> key on the operator

panel of the machine.

4 Press the to select [Remote PC] and

then press .

5 Click [PC-Fax] scan button of ActKey on

your computer.

The [Fax Setup] starts.

6 Follow the on-screen instructions to send

a fax.

Setting the Scan Button

You can change the settings of four scan buttons.

1 Start ActKey.

2 Select [Button settings] from

[Options] menu.

3 Click a button you want to set.

4 Change the settings if necessary.

5 Click [OK].

-43-

Using Drivers and Software

Note

Using Network Configuration

Network Configuration is a tool to set in advance when executing Scan To Local PC. In addition, if the information including the device and IP address of the computer, etc. is changed when performing network scan, the setting value can be changed by this tool.

When installing ActKey, Network Configuration is also installed simultaneously.

Network Configuration will be automatically run when you log on windows if you select it in task tray menu.

When starting Network Configuration, the scanner driver installed in the computer is displayed.

 Method to set Scan To Local PC

To execute Scan To Local PC, you need to register the computer name, IP address and port number in the machine.

 Even when connected using a wireless LAN, the displayed

MAC address becomes the MAC address of the wired LAN.

 Method to add a new network

scanner

To add a new network scanner, select [Add Scanner] from the [Scanner] menu, and select

scanner driver name of the added scanner.

 Method to change a scanner driver

name

When a scanner driver name has been changed, select [Edit Driver Name] from the [Scanner] menu and then change the scanner driver name.

 Method to change the setting

information of the machine

When the IP address of the machine and port number of the machine have been changed, start Network Configuration and then select [Edit Scanner] from the [Scanner] menu.

After installing the scanner driver, start Network Configuration and select the driver to be used. Then, select [Properties] from the [Scanner] menu and select the [Register] tab. As the computer information, the computer name, IP address and port number are displayed. The computer name does not have to be set since the computer's host name is automatically acquired.

Although the setting value of the computer is automatically displayed for the IP address, if multiple network cards are installed in the computer, multiple IP addresses are displayed. Select the IP address of the network card currently used. Further more, for the port number, the current setting is displayed. If you need to change, change the setting.

After all settings are complete. Click [Register] button to register the setting in the machine.

If the machine is tuned off and cannot be connected, an error occurs when registering. After registering, if the computer's name, IP address or port number is changed, you need to register again with the above procedure.

The setting value set in the current computer is displayed, and then change the IP address and port number of the machine.

-44-

 Method to delete network-con-

nected PCs of the machine

If you registered several network-connected PCs in the machine, you can delete them. Select [Properties] from the [Scanner] menu and select [Unregister] tab. The registered information is displayed. Select the registered information to be deleted from the machine, and click [Unregister] button.

Using Drivers and Software

Scanning

-45-

Useful Functions for Internet Faxing and Scan To E-mail

Memo

Note

Reference

 Useful Functions for Internet Faxing and Scan To

E-mail

This section explains useful functions for the Internet fax and scan to e-mail function.

MDN is a message to notify the sender about the status after the recipient has received the document.

DSN is a message to notify the sender about the delivery status if the transmitted document has reached the recipient.

If the machine receives a DSN request, it will not send a response.

 To en t e r [ Admin Setup] menu, a password is necessary. The default password is "aaaaaa".

 To receive response from MDN or DSN, enable the setting of MDN and DSN requests, and make email reception settings in

advance.

 For the reception setting of emails, refer to "Configuring Server to Print Files Attached to E-mails" P. 164.

Enabling MDN and DSN Requests

Do the following procedure to request MDN and DSN when you transmit Internet faxes and emails.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Scanner Setup]

and then press .

6 Press the to select [E-mail Setup]

and then press .

7 Press the to select [MCF Report] and

then press .

8 Press the to select [ON] and then

press .

Enabling MDN Response

Do the following operation to transmit the MDN response when the machine receives MDN requests.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup] and

then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Scanner Setup]

and then press .

6 Press the to select [E-mail Setup]

and then press .

7 Press the to select [MDN Response]

and then press .

8 Press the to select [ON] and then

press .

9 Press the until the top screen appears.

-46-

Useful Functions for Scanning to Local and Remote PCs

Memo

 Useful Functions for Scanning to Local and

Remote PCs

This section explains useful functions for scanning to local and remote PCs.

 To enter the [Admin Setup] menu, a password is necessary. The default password is "aaaaaa".

Setting PC Scan Mode

You can select either simple scan mode or secure scan mode for scanning to local PC function.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Scanner Setup]

and then press .

6 Press the to select [PC Scan Mode]

and then press .

7 Press the to select a mode and then

press .

8 Press the until the top screen appears.

Enabling the Network TWAIN Settings

Do the following procedure to use scan to the local PC and scan to remote PC functions connecting to network.

Note

 If you select [Disable] on this function, you cannot use

scan to local PC and scan to remote PC via network.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Scanner Setup]

and then press .

6 Press the to select [TWAIN Setup]

and then press .

Scanning

7 Check that [Network TWAIN] is

selected and then press .

8 Press the to select [ON] and then

press .

9 Press the until the top screen appears.

-47-

Useful Functions for Scanning to Local and Remote PCs

Enabling the WSD Scan

To use both the Scan To Local PC (WSD Scan) function and the Scan To Remote (WSD Scan) function via the WSD Scan connection, follow the steps below.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and press .

5 Press the to select [Scanner Setup]

and then press .

6 Press the to select [WSD Scan

Setup] and then press .

7 Check that [WSD Scan] is selected, and

then press .

8 Press the to select [ON] and then

press .

9 Press the until the top screen appears.

Selecting the Dual-Side Scan of WSD Scan function

To enable the Dual-Side Scan of the Scan To Local PC (WSD Scan) function and Scan To Remote (WSD Scan) function, follow the steps below.

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and press .

5 Press the to select [Scanner Setup]

and then press .

6 Press the to select [WSD Scan

Setup] and then press .

7 Press the to select [Binding] and

then press .

8 Select [Long Edge Bind] or [Short

Edge Bind] according to the scan

document, and press .

9 Press the until the top screen appears.

-48-

4. Printing

Memo

Reference

This chapter explains advanced printing operations.

 Useful Operations for Printing From a Computer

This section explains useful operations when you print a document from a computer.

 The display and procedure may differ according to the operating system, the applications, and the version of the printer driver

you are using. This section uses Wordpad and TextEdit in Windows and Mac OS X as examples.

 For the MB441, MB461, MB461+LP and ES4161 MFP, "Mp tray" refers to the "Manual Feeder".

 For additional information on the setting items on the printer driver, refer to its online help.

Manual Printing

You can print a document feeding paper manually on the MP tray. The machine prints on a sheet of paper at a time. Every time a page is printed, a message appears requesting to load paper on the MP tray. Select [Start] on the message to continue to print.

1 Load paper on the MP tray.

2 Open the file you want to print.

3 Configure the print settings on the

printer driver and start printing.

For MB441/MB461/MB461+LP/ ES4161 MFP Windows PCL/PCL XPS Printer Driver

1 From the [File] menu, select [Print].

2 Click [Preferences].

3 On the [Setup] tab, select [Manual]

from [Source].

4 Configure other settings if necessary and

then start printing.

For MB451/MB451w/MB471/ MB471w/MB491/MB491+/ MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Windows PCL/PCL XPS Printer Driver

From the [File] menu, select [Print].

2 Click [Preferences].

3 On the [Setup] tab, select

[Multipurpose Tray] from [Source].

4 Click [Paper Feed Options].

5 Select the [Use MP tray as manual

feed] check box and then click [OK].

6 Configure other settings if necessary and

then start printing.

7 When a request message appears on the

operator panel for loading paper on the MP tray, press the or to select [Start] and then press .

If you print a document of multiple pages, every time a page is printed the same message appears.

For Windows PS Printer Driver

Printing

5 When a request message appears on the

operator panel for loading paper on the MP tray, press the or to select [Start] and then press .

If you print a document of multiple pages, every time a page is printed the same message appears.

1 From the [File] menu, select [Print].

2 Click [Preferences].

3 Select the [Paper/Quality] tab.

4 Select [Multi-Purpose Tray] from

[Paper Source].

5 Click [Advanced].

6 Click [Multipurpose tray is handled as

manual feed] and select [Yes] from the drop-down list.

-49-

Useful Operations for Printing From a Computer

Memo

7 Click [OK].

8 Configure other settings if necessary and

then start printing on the print dialog.

9 If a request message appears on the

operator panel for loading paper on the MP tray, press the or to select

[Start] and then press .

If you print a document of multiple pages, every time a page is printed the same message appears.

For MB441/MB461/MB461+LP/ ES4161 MFP Mac OS X PCL Printer Driver

1 From the [File] menu, select [Print].

2 Select [Setup] from the menu.

3 Select [Manual Feed] from [Paper

Source].

4 Configure other settings if necessary and

then start printing.

5 When a request message appears on the

operator panel for loading paper on the Manual tray, press the or to select [Start] and then press .

If you print a document of multiple pages, every time a page is printed the same message appears.

For MB451/MB451w/MB471/ MB471w/MB491/MB491+/ MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Mac OS X PCL Printer Driver

From the [File] menu, select [Print].

7 When a request message appears on the

operator panel for loading paper on the MP tray, press the or to select

[Start] and then press .

If you print a document of multiple pages, every time a page is printed the same message appears.

For Mac OS X PS Printer Driver

1 From the [File] menu, select [Print].

2 Select [Paper Feed] from the panel

menu.

3 Select [All] and then select [Multi-

Purpose Tray].

4 Select [Printer Features] from the

panel menu.

5 Select [Insert Options] from [Feature

Sets].

6 Select [Multipurpose tray is handled

as manual feed] check box.

7 Configure other settings if necessary and

then start printing.

8 When a request message appears on the

operator panel for loading paper on the MP tray, press the or to select [Start] and then press .

If you print a document of multiple pages, every time a page is printed the same message appears.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

2 Select [Setup] from the menu.

3 Select [Multi Purpose Tray] from

[Paper Source].

4 Click [Printer Options].

5 Select [Feed manually from

Multipurpose tray] check box and then click [OK].

6 Configure other settings if necessary and

then start printing.

-50-

Useful Operations for Printing From a Computer

Note

Memo

Reference

Printing on Envelopes

You can print on envelopes by changing the paper size setting, and using the MP tray (MB441/MB461/MB461+LP/ES4161 MFP: Manual Feeder) and the face up stacker.

Set the paper size of MP tray on the operator panel, and then make print settings including paper size and paper tray with the printer driver.

 Warp or creasing may appear after printing. Make sure

that there is no problem by test printing.

 Envelopes should be loaded with the address side up.

- You envelopes (Monarch, Com-9, Com-10, DL, C5, C6) should be loaded so that the flap is on the right side to the feeding direction.

 Do not select duplex printing on envelopes.

 For available envelopes refer to the User's Manual Basic.

 Manual printing is also available for printing on envelopes.

For details on manual printing, refer to "Manual Printing" P. 49.

For Windows PCL/PCL XPS Printer Driver

1 From the [File] menu, select [Print].

2 Click [Preferences].

3 On the [Setup] tab, select any of

[Envelope*] from [Size].

* Select a type of envelope.

4 Select [Multipurpose Tray] from

[Source].

5 Select the [Setup] tab.

6 Select orientation from [Orientation].

- Select [Portrait] for Chou envelopes.

- Select [Landscape] for You envelopes.

7 Configure other settings if necessary and

then start printing.

For Windows PS Printer Driver

Printing

1 Load paper on the MP tray and then

press the set button.

2 Open the face up stacker at the rear of

the machine.

3 Press the <SETTING> key on the

operator panel.

4 Press the to select [Paper Setup] and

then press .

5 Press the to select [MP Tray] and

then press .

6 Make sure [Paper Size] is selected and

then press .

7 Press the to select any of

[Envelope*] and then press .

*Select a type of envelope.

8 Press the until the top screen appears.

9 Open the file you want to print on the

computer.

1 From the [File] menu, select [Print].

2 Click [Preferences].

3 On the [Layout] tab, select orientation

from [Orientation].

- Select [Portrait] for Chou envelopes.

- Select [Landscape] for You envelopes. Click [Advanced] and select [Rotate] from [Page Rotate] on the advanced options screen.

4 Select the [Paper/Quality] tab.

5 Select [Multi-Purpose Tray] from

[Source].

6 Click [Advanced].

7 Click [Paper Size] and select any of

[Envelope*] from the drop-down list.

* Select a type of envelope.

8 Click [OK].

9 Configure other settings if necessary and

then start printing.

10 Configure the paper size, paper source

and orientation on the printer driver and then start printing.

-51-

Useful Operations for Printing From a Computer

Memo

Reference

For Mac OS X PCL Printer Driver

1 From the [File] menu, select [Page

Setup

2 Select any of [Envelope*] from [Paper

Size].

* Select a type of envelope.

Select orientation from [

and then click [

From the [

Select [

Multipurpose Tray

[

Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

File

Setup

Paper Source

] menu, select [

] from the panel

Orientation

menu.

] and then select

]

Printing on Labels

You can print on labels by changing the media type setting, and using the MP tray and the faceup stacker.

Set the paper size and type for MP tray on the operator panel. Then, make print settings including paper size and paper tray with the printer driver.

 Do not select duplex printing on labels.

 For available labels, refer to the User's Manual Basic.

 Manual printing is also available for printing on labels. For

details on manual printing, refer to "Manual Printing" P. 49.

1 Load paper on the MP tray and then

press the set button.

2 Open the face up stacker at the rear of

the machine.

3 Press the <SETTING> key on the

operator panel.

For Mac OS X PS Printer Driver

1 From the [File] menu, select [Page

Setup].

2 Select any of [Envelope*] from [Paper

Size].

* Select a type of envelope.

3 Select orientation from [Orientation]

and then click [OK].

- Select [Portrait] for Chou envelopes, and check the checkbox of [Page Rotate] in the [Job Options] function set on the [Printer Features] panel.

- Select [Landscape] for You envelopes.

4 From the [File] menu, select [Print].

5 Select [Paper Feed] from the panel

menu.

6 Select [All] and then select [Multi-

Purpose Tray].

7 Configure other settings if necessary and

then start printing.

4 Press the to select [Paper Setup] and

then press .

5 Press the to select [MP Tray] and

then press .

6 Make sure [Paper Size] is selected and

then press .

7 Press the to select [A4] or [Letter]

and then press .

8 Press the to select [Media Type] and

then press .

9 Press the to select the [Labels] and

then press .

10 Press the until the top screen appears.

11 Open the file you want to print on the

computer.

12 Configure the paper size and tray on the

printer driver.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

-52-

Useful Operations for Printing From a Computer

Memo

Reference

For Windows PCL/PCL XPS Printer Driver

1 From the [File] menu, select [Print].

2 Click [Preferences].

3 Select [A4] or [Letter] from [Size] on

the [Setup] tab.

4 Select [Multipurpose Tray] from

[Source].

5 Configure other settings if necessary and

then start printing.

For Windows PS Printer Driver

1 From the [File] menu, select [Print].

2 Click [Preferences].

3 Select [Paper/Quality] tab.

4 Select [Multi-Purpose Tray] from

[Paper Source].

5 Click [Advanced].

6 Click [Paper Size] and then select [A4]

or [Letter] from the drop-down list.

7 Click [OK].

8 Configure other settings if necessary and

then start printing.

For Mac OS X PCL/PS Printer Driver

6 Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

Printing on Custom Size Paper

You can register a customized paper size on the printer driver so you can print on nonstandard paper such as banners.

 Settable custom size range

Width: 86 to 216mm

Length: 140 to 1321mm

Paper size that can be fed is different depending on a tray.

Note

 Register a paper size and load paper in portrait

orientation.

 This function may not be available in some applications.

 If paper length exceeds 356mm, we do not guarantee

print quality.

 If paper is so long that it exceeds the paper supports of

the MP tray, support it by hand.

 When using tray 1 or tray 2, select the <SETTING> key

on the operator panel>[Paper Setup] >[Tray 1] or [Tray 2]> [Paper Size]>[Custom] before doing the following procedure.

 When image is not correctly printed on large size paper in

the PS printer driver, by selecting [Standard (600x600dpi)] for [Print Quality], image may be correctly printed.

 It is not recommended to use paper whose with is less

than 100mm since it may cause paper jams.

Printing

From the [File] menu, select [Page Setup].

2 Select [A4] or [Letter] from [Paper

Size].

3 Select [Print] from [File] menu.

4 If the PS printer driver: Select [Feed

Paper] from the panel menu. If the PCL printer driver: Select [Setup] from the panel menu.

5 If the PS printer driver: Select [All] and

then select [Multi-Purpose Tray]. If the PCL printer driver: Select [Paper

Source] and then select [Multipurpose Tray].

 For details on the paper sizes that can be fed on each tray,

that can be used for duplex printing, or that can be registered for custom paper sizes, refer to the User's Manual Basic.

 The [Auto tray change] check box is selected by default.

When the tray runs out of paper during printing, the machine automatically locates another tray and begins feeding paper from that tray. If you want to feed custom paper only from a particular tray, clear the [Auto tray change] check box. For auto tray change, refer to "Auto

Tray Switching" P. 61.

For Windows PCL Printer Driver

1 Click [Start] and select [Devices and

Printers].

2 Right-click the OKI MB491 icon and

select [Printing preferences]>[OKI MB491(PCL)].

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Useful Operations for Printing From a Computer

Reference

Memo

3 On the [Setup] tab, click [Paper Feed

Options].

4 Click [Custom Size].

5 Enter a name and the dimensions.

a) Enter a name for the new size in the

[

Name] box.

b) Enter its dimensions in the [

[

Length] boxes.

Width] and

6 Click [Add] to save the custom paper

size to the list and then click [OK].

You can save up to 32 custom sizes.

7 Press [OK] until the [Printing

Preferences] dialog box is closed.

8 Open the file you want to print.

9 Select the registered paper size and start

printing on the print dialog.

 For how to specify paper in the printer driver, refer to

User's Manual Basic.

For Windows PCL XPS Printer Driver

Click [

Start

] and select [

Devices and Printers

2 Click a printer icon in [Printers and

Faxes] and then click [Print server properties] on the top bar.

3 Select the [Forms] tab.

4 Select the [Create a new form] check

box.

5 Enter the values in the [Form name],

[Paper size], and [Printer area margins]. Click [Save Form].

6 Click [Close].

7 Open the file you want to print from the

application.

8 Select the registered paper size and start

printing on the printer driver.

 For how to specify paper in the printer driver, refer to

User's Manual Basic.

For Windows PS Printer Driver

1 Click [Start] and select [Devices and

Printers].

2 Right-click the OKI MB491 icon and

select [Printing preferences]>[OKI MB491(PS)].

3 On the [Layout] tab, click [Advanced].

4 Click [Paper Size] and select

[PostScript Custom Page Size] from the drop-down list.

5 Enter the dimensions in the [Width] and

[Height] boxes, and press [OK].

Note

 [Offset for Paper Feeder Size] is not available.

6 Press [OK] until the [Print Setup]

dialog box is closed.

7 Open the file you want to print from the

application.

8 Select [PostScript Custom Page Size]

for a paper size and start printing on the printer driver.

For Mac OS X PCL/PS Printer Driver

Note

 In the Mac OS X printer driver, paper size out of the

available range can be set, however, image is not correctly printed. set paper size within available range.

1 Open the file you want to print.

From the [

File

] menu, select [

Page Setup

3 Select [Manage Custom Sizes] from

[Paper Size]

4 Click [+] to add an item to the list of

custom paper sizes.

5 Double-click [Untitled] and enter a

name for the custom paper size.

6 Enter the dimensions in the [Width] and

[Height] boxes.

7 Click [OK].

8 Click [OK].

9 From the [File] menu, select [Print].

10 Configure other settings if necessary and

then start printing.

 For how to specify paper in the printer driver, refer to

User's Manual Basic.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

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Useful Operations for Printing From a Computer

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Combining Multiple Pages Onto One Sheet of Paper

You can print multiple pages of a document onto a single side of a sheet of paper.

 This function scales down the page size of your document

for printing. The center of the printed image may not be in the center of the paper.

 This function may not be available in some applications.

For Windows PCL/PCL XPS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 On the [Setup] tab, select the number of

pages to print on each sheet at [Finishing Mode].

5 Click [Options].

6 Specify each setting at [Page Borders],

[Page layout], and [Bind Margin], and then click [OK].

7 Configure other settings if necessary and

then start printing.

For Windows PS Printer Driver

Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 On the [Layout] tab, select the number

of pages to print on each sheet from [Pages per Sheet].

5 Specify the following settings.

- Select the [Draw Borders] check box to draw borders between pages on each sheet.

- Select [Advanced]>[Pages per Sheet Layout] to set the layout of pages on each sheet.

For Mac OS X PCL/PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Select [Layout] from the panel menu.

4 Select the number of pages to print on

each sheet from [Pages per Sheet]

5 Specify each setting at [Border] and

[Layout Direction].

6 Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

Making Duplex Prints

You can print on both sides of a sheet of paper.

 Paper size that can be used for duplex printing

A4, B5, Letter, Legal13, Legal 13.5, Legal 14, Executive, 16K (197x273mm, 195x270mm, 184x260mm) Custom size

A5, A6, Statement, DL, C5, C6, Com-9, Com-10, Monarch cannot be used for duplex printing.

 Media weight that can be used for duplex printing

60~122g/m

Using media weight other than the above causes paper jams, therefore do not use.

Note

 When performing duplex printing with the face-up stacker

opened, the message indicating that the face-up stacker should be closed on the display of the operator panel. At this moment, by closing the face-up stacker, you can restart printing.

 This function may not be available in some applications.

 The width and length of custom size that can be used for

duplex printing are as follows.

- Width: 182 to 215.9mm (7.2 to 8.5 inch)

- Length: 257 to 356mm (10.1 to 14.0 inch)

1 Check that the face-up stacker on the

rear size of the machine is closed.

Printing

Note

 [Draw Borders] and [Pages per Sheet Layout] are

not available with Windows Server 2003, and Windows XP.

6 Configure other settings if necessary and

then start printing.

2 Make print settings for duplex printing

with the printer driver of the computer and then start printing.

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Useful Operations for Printing From a Computer

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For Windows PCL/PCL XPS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

On the [

Short Edge

[

Setup

] tab, select [

] from [

2-Sided Printing

Long Edge

] or

5 Configure other settings if necessary and

then start printing.

For Windows PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 On the [Layout] tab, select [Flip on

Long Edge] or [Flip on Short Edge] from [Print on Both Sides].

5 Configure other settings if necessary and

then start printing.

For Mac OS X PCL/PS Printer Driver

Scaling to Pages

You can print data formatted for one size page onto a different size page without modifying the print data.

Note

 This function may not be available in some applications.

 This function is not available with the Windows PS printer

driver.

For Windows PCL/PCL XPS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 On the [Setup] tab, select [Paper Feed

Options].

Select the [

] check box in [

page

Select a scaling value from [ and click [

Configure other settings if necessary and then start printing.

Resize document to fit printer

Fit to Page

Conversion

OK].

]

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 If the PS printer driver: Select [Layout]

from the panel menu. If the PCL printer driver: Select [Setup] from the panel menu.

If the PS printer driver: Select [

] or [

Edge binding

from [

Two-Sided

If the PCL printer driver:

Edge Binding

from [

Duplex

Short-Edge binding

] on the [

Select [

] or [

Short-Edge Binding

] .

Long-

Layout

]

] panel.

Long-

]

5 Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

For Mac OS X PCL/PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Select [Paper Handling] from the panel

menu.

4 Select the [Scale to fit paper size]

check box.

5 Select the paper size you want to use

from [Destination paper Size]. (For Mac OS X 10.5 to 10.8) Select the paper size you want to use from [Scale to fit Paper Size]. (For Mac OS X10.4)

6 Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

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Useful Operations for Printing From a Computer

Note

Memo

Collating Pages

You can print copies of multiple sets of a multipage document.

 This function may not be available in some applications.

 Turn off the page collating mode in the application when

you use this function with the Windows PS and Mac OS X PS printer driver.

 This function is not available with the Windows PCL printer

driver.

For Windows PCL XPS/PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Select [Job Options] tab.

5 Select the number of print copies from

[Copies], and check the [Collate] box.

6 Configure other settings if necessary and

then start printing.

4 Select [Job Options] from [Feature

Sets].

5 Check the [Collated] box.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Mac OS X 10.7 to 10.8 or by clicking the

triangle symbol at the side of [Printer] menu in Mac OS X

10.5 to 10.6.

Setting the Page Order

You can set whether pages are printed in forward or reverse order to suit your needs.

If you want pages to be stacked in numeric order, forward order is usually appropriate with the face down stacker, and reverse order with the face up stacker.

If using a face-up stacker, set the printing to run in the reverse order to stack the paper in the order of the pages.

Note

 Reverse order is not available with the Windows PCL/PCL

XPS printer driver.

 If the face up stacker is not opened, pages are output on

the face down stacker.

For Windows PS Printer Driver

Printing

For Mac OS X PCL Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Select [Paper Handling] from the panel

menu. (For Mac OS X 10.7 to 10.8) Select [Copies & Pages] from the panel menu. (For Mac OS X 10.4)

4 Check the [Collate Pages] box. (For

Mac OS X 10.7 to 10.8) Check the [Collated] b ox. (For M ac OS X

10.4 to 10.6)

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

For Mac OS X PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 On the [Layout] tab, select [Front to

Back] or [Back to Front] from [Page Order].

5 Configure other settings if necessary and

then start printing.

 If [Page Order] does not appear, click [Start]>[Devices

and Printers]> right-click the OKI MB491 icon > select

[Printer properties]>[OKI MB491(PS)]>[Advanced] >[Enable advanced printing features].

For Mac OS X PCL/PS Printer Driver

Open the file you want to print.

2 From the [File] menu, select [Print].

3 Select [Paper Handling] from the panel

menu.

3 Select [Printer Features] from the

panel menu.

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Useful Operations for Printing From a Computer

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Note

Memo

4 Select [Normal] or [Reverse] from

[Page Order] on the [Paper Handling] panel.

5 Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

Booklet Printing

You can print multipage documents with their pages ordered and arranged so that the final printed output can be folded into a booklet.

 This function may not be available in some applications.

 This function is not available with the Windows PCL printer

driver and the Mac OS X printer driver.

 Watermarks are not printed properly with this function.

 This function is not available when executing encrypted

authentication printing from the client computer that shares the machine in the network by the print server.

4 On the [Layout] tab, select [Booklet] at

[Page Format].

If you want to print boarder lines, select the [Draw Borders] check box to draw borders.

5 Configure other settings if necessary and

then start printing.

 When you want to make an A5 booklet using A4 sheets,

select [A4] for the paper size.

 When making a booklet whose right side is bound (The

right side is bound when the first page is the front), click [Advanced] on the [Layout] tab and select [Right edge] for [Booklet binding]. [Booklet binding] cannot be used in Windows XP/ Windows Server 2003.



If you cannot use this function, click [

Printers properties

Enable advanced printing features

[

]> right-click the OKI MB491 icon > select [

]>[

OKI MB491(PS)

Start

]>[

Advanced

]>[

Devices and

]> select the

] check box.

Printer

Cover Printing

You can feed the first page of a print job from one tray and the remaining pages from another tray. This function is useful when you want to use a kind of paper for a cover and another for body pages.

For Windows PCL XPS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 On the [Setup] tab, select [Booklet] at

[Finishing Mode].

5 Click on [Options] and set the binding

and print options as required.

[Signature]: Specifies a unit of pages to be bound.

[Right to Left]:Print the booklet to be opened toward

the right hand.

6 Click [OK].

7 Configure other settings if necessary and

then start printing.



When you make an A5-size booklet using A4-size papers, set

Size

the [

] option to [A4] on the [

Setup

] tab.

Note

 This function is not available with the Windows PCL/PS

printer driver.

For Windows PCL XPS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 On the [Setup] tab, select [Paper Feed

Options].

5 Check [Use different source for first

page].

6 Select a paper tray from [Source], and

click [OK].

Select a paper thickness from the [Weight] as required.

7 Configure other settings if necessary and

then start printing.

For Windows PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

For Mac OS X PCL/PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

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Select [

Cover Page

] from the panel menu.

Useful Operations for Printing From a Computer

Memo

4 From the [Print Cover Page] menu,

select [Before document].

5 Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

Changing Print Quality

You can change the print quality to suit your needs

 [Normal (600X600)] may produce better results for

printing on a larger size of paper with the PS printer driver.

For Windows Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

For Mac OS X PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Select [Printer Features] from the

panel menu.

4 Select [Job Options] from [Feature

Sets].

Select a print quality level from [

6 Configure other settings if necessary and

Quality

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

Emphasizing Fine Lines

You can print fine lines and small characters clearer.

Printing

4 Select the [Job Options] tab.

5 Select a print quality level at [Quality].

6 Configure other settings if necessary and

then start printing.

For Mac OS X PCL Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

Select [

Job Options

] from the panel menu.

4 Select a print quality level from [Print

Quality].

5 Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

 This function is turned on by default.

 This function is not available with the Windows PCL printer

driver.

 With some applications, if this function is turned on, the

spaces in bar codes may become too narrow. If this happens, turn off this function.

For Windows PS/PCL XPS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Select the [Job Options] tab.

5 Click the [Advanced].

6 Select the [Adjust ultra fine lines]

check box and then click [OK].

7 Configure other settings if necessary and

then start printing.

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Useful Operations for Printing From a Computer

Memo

Note

Memo

For Mac OS X PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Select [Printer Features] from the

panel menu.

4 Select [Job Option] from [Feature

Sets].

5 Select the [Adjust ultra fine lines]

check box.

6 Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

Auto Tray Selection

7 Check that [Tray Configuration] is

selected and then press .

8 Press the to select [MP Tray Usage]

and then press .

9 Press the to select [When

Mismatching] and then press .

10 Press the until the top screen appears.

11 Specify a paper tray on the printer driver

and start printing.

For Windows PCL/PCL XPS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 On the [Setup] tab, select [Auto] from

[Source].

You can switch paper feed trays with the same size of paper configured on the printer driver automatically.

First, set MP tray to be a target tray for auto selection on the operator panel. Then, set the auto selection of the tray with the printer driver.

 Make sure to set a paper size for Tray1, Tray2 (optional)

and MP tray. Available paper size differs depending on each tray. For details, refer to the User's Manual Basic.

 Tray2 (optional) can only be used on MB461/MB461+LP/

MB471/MB471w/MB491/MB491+/MB491+LP/ES4161 MFP/ES4191 MFP/MPS4200mb/MPS4700mb.

 In the default settings, the [MP tray Usage] is [Do Not

Use]. In such a case, MP tray is not supported by the auto

tray switching function.

 To enter the [Admin Setup] menu, you will need an

administrator password. The default password is "aaaaaa".

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup]

and then press .

5 Configure other settings if necessary and

then start printing.

For Windows PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Select the [Paper/Quality] tab.

5 Select [Automatically Select] from

[Paper Source].

6 Configure other settings if necessary and

then start printing.

For Mac OS X PCL Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Print Setup] and

then press .

6 Check that [Print Menu] is selected and

then press .

3 Select [Setup] from the panel menu.

4 Select [Auto] from [Paper Source].

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

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Useful Operations for Printing From a Computer

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Note

Memo

For Mac OS X PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Select [Paper Feed] from the panel menu.

4 Select [All pages] and select [Auto Select].

5 Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

Auto Tray Switching

You can switch paper feed trays automatically.

When the tray runs out of paper while printing, the machine locates another tray with the same size of paper configured on the printer driver and begins feeding paper from that tray.

This function is effective for large print jobs.

First, set MP tray to be a target tray for auto switching on the operator panel. Then, set the auto switching of the tray with the printer driver.

8 Press the to select [MP Tray Usage]

and then press .

9 Press the to select [When

Mismatching] and then press .

10 Press the until the top screen appears.

11 Configure the paper source setting on

the print dialog.

For Windows PCL/PCL XPS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Click [Paper Feed Options] on the

[Setup] tab.

5 Check the [Auto tray change] box and

then click [OK].

6 Configure other settings if necessary and

then start printing.

For Windows PS Printer Driver

Printing

 Make sure to set the same values (paper size, media type,

media weight) for each tray used for auto tray switching. Available paper size differs depending on each tray. For details, refer to the User's Manual Basic.

 In the default settings, the [MP tray Usage] is [Do Not

Use]. In such a case, MP tray is not supported by the auto

tray switching function.

 To enter the [Admin Setup] menu, you will need an

administrator password. The default password is "aaaaaa".

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Print Setup] and

then press .

6 Check that [Print Menu] is selected and

then press .

7 Check that [Tray Configuration] is

selected and then press .

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Click [Advanced] on the [Layout] tab.

5 Select [On] from [Tray Switch].

6 Click [OK].

7 Configure other settings if necessary and

then start printing.

For Mac OS X PCL Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Select [Setup] from the panel menu.

4 Click [Printer Options].

5 Check the [Auto Tray Switch] box.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

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Useful Operations for Printing From a Computer

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For Mac OS X PS Printer Driver

 For Mac OS X 10.5 to 10.8

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Select [Printer Functions] from the

panel menu.

4 Select [Paper Feed Options] from

[Feature Sets].

5 Check the [Tray Switch] box.

6 Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

 For Mac OS X 10.4.0 to 10.4.11

1 Open the file you want to print.

2 From the [File] menu, select [Print].

For Windows PCL/PCL XPS/PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Select the [Job Options] tab.

5 Select from the [Toner Saving :].

6 Configure other settings if necessary and

then start printing.

For Mac OS X PCL Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

Select [

Job Options

] from the panel menu.

4 Select from the [Toner save].

5 Configure other settings if necessary and

then start printing.

3 Select [Error handling] from the panel

menu.

4 Select [Switch to another cassette

with the same paper size].

5 Configure other settings if necessary and

then start printing.

Saving Toner

You can print your documents using less toner.

You can select the following option.

Printer setting: Conforms to the device

setting

Off:

Save Level Low: Printing at a somewhat

Save Level High: Printing at a very low

Printing at a normal density without saving toner

lower density

density

For Mac OS X PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Select [Printer Features] from the

panel menu.

Select [

Select from the [

Job Options

Toner Saving

] from [

Feature Sets

6 Configure other settings if necessary and

then start printing.

 Open the Detailed Setup Menu by pressing the [Show

Details] button in Max OS X 10.7 to 10.8 or by clicking

the triangle symbol at the side of [Printer] menu in Max OS X 10.5 to 10.6.

 The density of the printed images with this function may

vary in degree, depending on the document being printed.

-62-

Useful Operations for Printing From a Computer

Note

Secure Printing (for MB491/ MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Only)

You can assign a password to a print job so it can only be printed if the password is input at the operator panel.

In order to use this function, the machine must be equipped with an SD memory card.

 If there is not enough space on the SD memory card for

the spooled data, a message indicating the file system is full appears and the print job does not start.

 This function is not available with the Windows PCL XPS

printer driver and the Mac OS X printer driver.

For Windows PCL/PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Select the [Job Options] tab.

5 Select [Secure Print] at [Job Type].

14 Enter the number of copies and then

press .

Note

 If you forget your password set for a job and do not print

the job transmitted to the machine, the job remains in the SD memory card.

 The print job stored on the SD memory card is

automatically deleted after printing.

Encrypted Secure Printing (for MB491/MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Only)

You can encrypt your documents before sending them from a computer to the machine. Therefore, you can prevent unauthorized access to confidential information.

The document is unprinted and stored in an encrypted format on the SD memory card in the machine until you enter the registered password at the operator panel.

The print job stored on the SD memory card is automatically deleted after printing or if it is not printed for more than a certain period of time. If an error occurs when the data is sent or if an unauthorized person is detected trying to access the job, it is automatically deleted.

Printing

6 Enter a job name in the [Job Name] box

and a password in the [Personal ID Number] box.

If you select the [

print job

appears when you send the print job to the machine.

] check box, a prompt for the job name

Request Job Name for each

7 Click [OK].

8 Configure other settings if necessary and

then start printing.

The print job is sent to the machine, but is not printed.

9 Press the <PRINT> key on the operator

panel.

10 Press the to select [Print Job] and

then press .

11 Press the to select [Stored Job] and

then press .

12 Enter your password set in step 6 in the

[Password] box and then press to start a job searching.

- Press the <CLEAR> key if you enter a wrong number.

- Press the <STOP> key if you want to stop the job search.

 If there is not enough space on the SD memory card for

the spooled data, a message indicating the file system is full appears and the print job does not start.

 This function is not available with printer drivers for the 64-

bit editions of Windows 8, Windows Server 2012, Windows 7, Windows Vista, Windows Server 2008 R2, Windows Server 2008,Windows Server 2003, and Windows XP.

 This function is not available with the Windows PCL XPS

printer driver and the Mac OS X printer driver.

 You cannot use this function with the poster printing mode

and the booklet mode with the Windows PCL printer driver if you share the machine with a print server.

 When you use this function, clear the [Give Priority to

the host release] check box.

 [Desktop] > [Charm bar] (displayed by moving the mouse

cursor to the top-right corner of the screen or by clicking the right of the screen) > [Setup] > [Control Panel] > [Displaying Devices and Printers] > OKI MB491 Icon > [Printer properties] > [OKI MB491(PS)] > [Device Settings] > [Print only Encrypted data] cannot be enabled with Windows 8 and Windows Server 2012.

 [Start] > [Devices and Printers] > OKI MB491 Icon >

[Printer properties] > [OKI MB491(PS)] > [Device Settings] > [Print only Encrypted data] cannot be enabled with Windows 7 and Windows Server 2008 R2.

 [Start] > [Operator panel] > [Printers] > OKI MB491

Icon > [Properties] > [OKI MB491(PS)] > [Device Settings] > [Print only Encrypted data] cannot be enabled with Windows Server 2008 and Windows Vista.

13 Make sure [Print] is selected and press .

If you select [Delete], you can cancel the print job.

-63-

Useful Operations for Printing From a Computer

Reference

Note

Memo

For Windows PCL/PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Select the [Job Options] tab.

5 Select [Encrypted Secure Print].

6 Enter a password in the [Password] box

and configure other options if necessary.

 For details on the options, refer to the on-screen

explanations of the driver.

7 Click [OK].

8 Configure other settings if necessary and

then start printing.

The print job is sent to the machine, but is not printed.

9 Press the <PRINT> key on the operator

panel.

3 Click [Preferences].

4 Select [Job Options] tab.

5 Click [Watermark].

6 Click [New].

7 Specify text, a size and an angle for the

watermark and then click [OK].

8 Click [OK].

9 Configure other settings if necessary and

then start printing.

Note

 Watermarks are printed over the text or images of

documents in the default settings with the Windows PS. printer driver. To print in the background of documents, check the [In Background] box in the [Watermark] window. When the [Background] is checked on the [Watermark] window, depending on an application you use, the watermark may not be printed. In such a case, uncheck [Background].

Overlay Printing

10 Press the to select [Print Job] and

then press .

11 Press the to select [Encrypted Job]

and then press .

Enter the password you set in step 6 in the [

Password

start a job searching.

- Press the <CLEAR> key if you enter a wrong number.

- Press the <STOP> key if you want to stop the job search.

] box and then press

13 Make sure [Print] is selected and press .

If you select [Delete], you can delete the print job, and all of the encrypted jobs with the same password are deleted as well.

Watermark Printing

You can print pages with a watermark or text.

You can print overlays such as logos or forms on documents.

The machine must be equipped with an SD memory card for this function.

Note

 This function is not available with the Windows PCL XPS

printer driver and the Mac OS X printer driver.

 To use this function on a Windows PS printer driver, you

need to log into your computer as an administrator.

1 Create an overlay with the Configuration

Tool and register it on the machine.

2 Define the overlay on the printer driver

and start printing.

For Windows PCL Printer Driver

 Overlay is a group of forms. Three forms can be registered

in an overlay. The forms are printed over in a registered order. The form registered last is printed at the top.



This function is not available with the Mac OS X printer driver.

 Watermarks are not printed properly for booklet printing.

For Windows Printer Driver

1 Open the file you want to print.

From the [

File

] menu, select [

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Select the [Job Options] tab.

5 Click [Vector] of [Print Mode].

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Useful Operations for Printing From a Computer

Memo

Note

6 Click [Overlay].

7 Select the [Print Using Active

Overlays] check box.

8 Click [Define Overlays].

9 Enter a name for the overlay in the

[Overlay Name] box.

10 Enter the ID of the form you registered

in the Configuration Tool in the [ID Value(s)].

11 Select the pages of the document on

which to print the overlay from the [Print on Pages] drop-down list.

12 Click [Add].

13 Click [Close].

14 Select the overlay to use from the

[Defined Overlays] and click [Add].

15 Click [OK].

16 Configure other settings if necessary and

then start printing.

10 Select the overlay to use from the

[Defined Overlay] list and then click [Add].

11 Click [OK].

12 Click [OK] to close the print setup dialog

box.

13 Open the file you want to print.

14 Start printing on the print dialog.

Storing Print Data (for MB491/ MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Only)

You can store print data on the SD memory card installed on the machine and print it as needed from the operator panel by entering a password.

 If there is not enough space on the SD memory card for

the spooled data, a message indicating the file system is full appears and the print job does not start.

 This function is not available with the Windows PCL XPS

printer driver and the Mac OS X printer driver

Printing

For Windows PS Printer Driver

 An overlay is a form group. You can register three forms

with one overlay.

1 Click [Start] and select [Devices and

Printers].

2 Right-click the OKI MB491 icon and

select [Printing preferences]>[OKI MB491(PS)].

3 Select the [Job Options] tab.

4 Click [Overlays].

5 Select [Use Overlay] from the

dropdown list and click [New].

6 Enter the exact name of the overlay you

registered in the Configuration Tool in the [Form Name] box and click [Add].

7 Enter a name for the overlay in the

[Overlay Name] box

8 Select the page of the document on

which to print the overlay from the [Print on Pages] drop-down list.

For Windows PCL/PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Select the [Job Options] tab.

5 Check [Store to SD].

6 Enter a job name in the [Job Name] box

and a password in the [Personal ID Number] box.

If you check the [Request Job Name for each print job] box, a prompt for the job name

appears when you send the job to the machine.

7 Click [OK].

8 Configure other settings if necessary and

then start printing.

The print job is sent to the machine, but is not printed.

9 Press the <PRINT> key on the operator

panel.

10 Press the to select [Print Job] and

then press .

9 Click [OK].

-65-

Useful Operations for Printing From a Computer

Reference

Note

Memo

11 Press the to select [Stored Job] and

then press .

12 Enter the password you set in step 6 in

the [Password] box and then press to start a job searching.

- Press the <CLEAR> key if you enter a wrong number.

- Press the <STOP> key if you want to stop the job search.

13 Make sure [Print] is selected and then

press .

If you select [Delete], you can delete the print job.

14 Enter the number of copies and then

press .

 You can delete stored print data with the Configuration

To o l.

 The print job stored on the SD memory card remains after

printing.

6 Click [OK] to close the print setup dialog

box.

 Up to 14 forms can be stored.

 Using the Saved Settings

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 On the [Setup] tab, select a setting you

want to use from [Driver Settings].

5 Start printing.

Changing the Driver's Default Settings

You can use print settings often used as the printer driver's default settings.

For Windows Printer Driver

Saving the Driver Settings

You can save the printer driver settings.

 This function is not available with the Windows PS printer

driver, the Mac OS X printer driver and the Fax driver.

For Windows PCL/PCL XPS Printer Driver

 Saving the Settings

1 Click [Start] and select [Devices and

Printers].

2 Right-click the OKI MB491 icon and then

select [Printing preferences]>[OKI MB491(*)].

*Select the type of driver you want to use.

3 Configure the print settings to save.

4 On the [Setup] tab, click [Save] at

[Driver Settings].

5 Specify a name for the setting to save

and then click [OK].

If you select the [Include media settings] check box, the paper configuration on the [Setup] tab is also saved.

1 Click [Start] and select [Devices and

Printers].

2 Right-click the OKI MB491 icon and then

select [Printing preferences]>[OKI MB491(*)].

*Select the type of driver you want to use.

3 Configure the print settings to use as the

driver's default setting.

4 Click [OK].

For Mac OS X PCL/PS Printer Driver

1 Open a file.

2 From the [File] menu, select [Print].

3 Configure the print settings to use as the

driver's default settings.

4 Select [Save Current Settings as

Preset...] from [Presets]. (For Mac OS

X 10.7 to 10.8) Select [Save As] from [Presets]. (For Mac OS X 10.4 to 10.6)

5 Enter a name for the settings and click

[OK].

-66-

Useful Operations for Printing From a Computer

Note

6 Click [Cancel].

 To use the saved settings, select the name from [Presets]

in the print dialog.

Using Printer Fonts

You can print your documents using pre-installed printer fonts by substituting them for TrueType fonts in the computer.

 The printer fonts do not exactly duplicate the appearance

of the TrueType fonts seen on screen.

 This function is not available with the Windows PCL XPS

printer driver and the Mac OS X printer driver.

 To use this function with the Windows PS printer driver you

must be logged on your computer as an administrator.

 This function is not available in some applications.

For Windows PCL Printer Driver

1 Open the file you want to print.

5 Click [OK].

6 Open the file you want to print.

7 From the [File] menu, select [Print].

8 Click [Preferences].

9 On the [Layout] tab, click [Advanced].

10 Select [Substitute Device Font] at

[TrueType Font] and then click [OK].

11 Configure other settings if necessary and

then start printing.

Using Computer Fonts

You can print your documents using TrueType fonts in the computer to retain the font appearance on screen.

Note

 This function is not available with the Windows PCL XPS

printer driver and the Mac OS X PS printer driver.

Printing

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Select the [Job Options] tab.

5 Click [Font].

6 Select the [Font Substitution] check

box.

7 Specify which printer font you substitute

for each TrueType font in the [Font Substitution Table].

8 Click [OK].

9 Configure other settings if necessary and

then start printing.

For Windows PS Printer Driver

1 Click [Start] and select [Devices and

Printers].

For Windows PCL Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 Select the [Job Options] tab.

5 Click [Font].

6 Clear the [Font Substitution] check box

and then click [OK].

-[Download as Outline Font]

Font images are created by the printer.

-[Download as Bitmap Font]

Font images are created by the printer driver

7 Configure other settings if necessary and

then start printing.

For Windows PS Printer Driver

2 Right-click the OKI MB491 icon and then

select [Printer properties]>[OKI MB491(PS)].

3 Select the [Device Settings] tab.

4 Substitute a printer font for each TrueType

font in the [Font Substitution Table].

To specify the font substitution, click each TrueType font and select a printer font to substitute from the pull-down menu.

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 On the [Layout] tab, click [Advanced].

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Useful Operations for Printing From a Computer

Note

Memo

Reference

5 Click [TrueType Font] and select

[Download as Softfont] from the dropdown list.

6 Click [OK].

7 Configure other settings if necessary and

then start printing.

Printing to File

You can print a document to a file, without printing it out on paper.

 You must be logged on your computer as an administrator.

For Windows Printer Driver

1 Click [Start] and select [Devices and

Printers].

2 Right-click the OKI MB491 icon and then

select [Printer properties]>[OKI MB491(*)].

*Select the type of driver you want to use.

3 Select the [Ports] tab.

Printing E-mail Attached Files

The machine can print the attached files automatically when it receives an e-mail. To use this function you have to configure the email reception setting.

Note

 The following file formats are supported:

- TIFF (V6 Baseline)

- PDF * (v1.7)

-JPEG * *MB451/MB451w/MB471/MB471w/MB491/ MB491+/MB491+LP/ES4191 MFP/MPS4200mb/ MPS4700mb Only.

 They differ depending on the file page size and the file

format what size of paper an attached file is printed on and whether to enable the fitting function. For the other printing settings for the number of copies or whether to do duplex printing, the current settings configured on the [Admin Setup] menu are applied.

 Up to 10 files and a maximum of 8 MB for each file can be

printed.

 For details on how to configure the settings to print e-mail

attached files, refer to "Configuring Server to Print Files

Attached to E-mails" P. 164 or the User's Manual Basic.

4 Select [FILE:] from the port list and click

[OK].

5 Start printing on the print dialog.

6 Enter the name of a file and then click

[OK].

For Mac OS X PCL/PS Printer Driver

Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [PDF] on the print dialog and select

a file format.

4 Enter the name of a file and select where

to save it in and click [Save].

Downloading PS Files

You can download PostScript files to the machine and print them.

Note

 This function is available only when you are using a TCP/IP

network.

For OKI LPR Utility

Launch the OKI LPR Utility.

2 Select [Download] from the [Remote

Print] menu.

3 Select the file to download and click

[Open].

After finishing the download, the PostScript file is printed.

-68-

Useful Operations for Printing From a Computer

Note

Memo

Printing Out PS Errors

You can print out a PostScript error when it occurs.

 This function is not available with the Windows PCL printer

driver and the Windows PCL XPS printer driver.

For Windows PS Printer Driver

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Click [Preferences].

4 On the [Layout] tab, click [Advanced].

5 Click [Send PostScript Error Handler]

under [PostScript Options] and select [Yes] from the drop-down list.

6 Click [OK] until the print setup dialog

box is closed.

For Mac OS X PS Printer Driver

 This function is not available with the Mac OS X 10.5 to

10.8.

Changing Emulation Mode

You can select the emulation mode.

 To enter the [Admin Setup] menu, you will need an

administrator password. The default password is "aaaaaa".

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select [Print Setup] and

then press .

6 Press the to select [System

Configuration Menu] and then press .

7 Make sure [Personality] is selected and

then press .

8 Press the to select an emulation mode

and then press .

9 Press the until the top screen appears.

Printing

1 Open the file you want to print.

2 From the [File] menu, select [Print].

3 Select [Error Handling] from the panel

menu.

4 Select [Print detailed report] at

[PostScript Errors].

5 Click [Print].

-69-

5. Job Macro (for MB471/MB471w/

Note

Memo

MB491/MB491+/MB491+LP/ ES4191 MFP/MPS4200mb/ MPS4700mb Only)

This chapter explains the job macro function.

 JOB MACRO

This section explains how to make macros for jobs that you do frequently.

You can register macros for frequently used function settings for copying, scanning, faxing, Internet faxing, and printing in the machine and create shortcuts. This "Job Macro" allows you to perform operations more simply and quickly.

You can create a macro for settings on the following functions:

 Copying  Printing from USB Memory  Scanning to e-mail

 Scanning to network PC  Scanning to USB Memory  Fax Sending

 Internet Fax Sending  Scanning to Fax Server

 If the user authentication is enabled, log into the machine before following the procedures below.

 You can register up to 16 macros.

 Overwriting

Creating a Macro

You can create a macros for settings frequently used.

 Registering a new macro

Specify the settings you want to register

at the operator panel.

2 Press the <JOB MACRO> key to open

the job macro menu.

3 Press the to select a registered

number and then press .

4 Check the settings and then press .

Press the to scroll the setting list on the screen.

5 Enter a title for the new macro.

6 Select [Enter] and then press .

7 On the confirmation screen, press the

or to select [Yes] and then press .

1 Specify the settings you want to register

at the operator panel.

2 Press the <JOB MACRO> key to open

the job macro menu.

3 Press the to select an entry number

for a new macro and then press .

4 Press the to select [Register] and

then press .

5 Check the settings and then press .

Press the to scroll the setting list on the screen.

6 On the confirmation screen, press the

or to select [Yes] and then press .

7 Enter a title for the new macro.

8 Select [Enter] and then press .

-70-

JOB MACRO

Using Macros

You can use macros by reading out the macros.

1 Press the <JOB MACRO> key to open

the job macro menu.

2 Press the to select the macro you

want to use and then press .

3 Select [Readout] and then press .

4 Check the settings and then press .

Press the to scroll the setting list on the screen.

5 Press the or to select [Yes] on the

confirmation message .

If the access control is enabled on the functions you want to use, a message appears indicating that you are not permitted to use them and the screen returns to the confirmation message.

If fax server function is enabled, macro for fax sending cannot be used. And if it is disabled, macro for scanning to fax server cannot be used. When it was changed, register new macro.

Deleting a Macro

You can delete macros.

1 Press the <JOB MACRO> key to open

the job macro menu.

2 Press the to select the macro you

want to delete and then press .

3 Press the to select [Delete] and then

press .

4 Check the settings and then press .

Press the to scroll the setting list on the screen.

5 Press the or to select on the

confirmation screen.

Job Macro (for MB471/MB471w/MB491/MB491+/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb Only)

6 Start a job.

Editing the Title

You can edit the title of your macro.

1 Press the <JOB MACRO> key to open

the job macro menu.

2 Press the to select the macro whose

title you want to edit and then press .

3 Press the to select [Title Edit] and

then press .

4 Check the settings and then press .

Press the to scroll the setting list on the screen.

5 Enter a new title.

6 Select [Enter] and then press .

-71-

6. Configuring at the Operator Panel

Reference

Memo

This chapter explains how to configure the equipment settings from the <SETTING> key on the operator panel.

 Changing the Equipment Settings

This section explains the basic procedure to change the equipment settings.

 For details on the menu structure of the equipment settings, refer to "Device Setting Menu" P. 74.

 An item which cannot be re-set is indicated as [---].

Admin Setup or Easy Setup

To e nt er t he [Admin Setup] menu or the [Easy Setup] menu, an administrator password is

necessary.

 The default password is "aaaaaa".

1 Press the <SETTING> key to open the

equipment setting menu.

2 Press the to select [Admin Setup] or

[Easy Setup] and then press .

3 Enter the administrator password.

4 Select [Enter] and then press .

5 Press the to select the setup menu on

which you want to change a setting and then press .

6 Change the setting and then press

For [Easy Setup], repeat step 6 until the message indicating the setting completion is displayed.

Other Menus

1 Press the <SETTING> key to open the

equipment setting menu.

2 Press the to select the setup menu on

which you want to change a setting and then press .

3 Change the setting and then press .

4 Press the until the top screen appears.

7 For [Admin Setup], press the until

the top screen appears. For [Easy Setup], press the to

complete the setup.

 If you want to cancel the setup of [Easy Setup], press

<RESET/LOG OUT> key.

-72-

Checking the Current Settings

Reference

Note

 Checking the Current Settings

This section explains the basic operational procedure for report printing. With report printing, you can check the current settings of the machine.

Printing Reports

You can print and check the configuration or the job logs of the machine.

 For details on the reports you can print and the structure

of the [Reports] menu, refer to "Reports" P. 74.

1 Press the <SETTING> key.

2 Make sure [Reports] is selected and

then press .

If you want to print the [Menu Map], follow procedure 4.

3 Press the to select the category to

which the report you want to print belongs and then press .

4 Press to select the report you want to

print and then press . If the entry screen for the admin

password, enter the admin password and select [Enter], and then, press .

5 Press the or to select [Yes] on the

confirmation message and then press .

 When [Admin Setup]>[Management]>[System

Setup]>[Allow All Reports To Print] is [Disable], the

admin password is required for printing the following reports.

-Scan To Log

- Speed Dial List

- Address Group List

- Communication Management Report (Fax)

- Communication Management Report (Email / Internet Fax)

- Email Address List

Configuring at the Operator Panel

-73-

List of the Device Setting Menu Items

Note

 List of the Device Setting Menu Items

This section explains the configuration of the equipment setting menu.

 Factory default setting values are different according to the region where the machine is used.

Device Setting Menu

Items Description Reference

Reports Prints reports. page 74

Paper Setup Performs the paper settings of trays. page 75

Address book Creates or edits an address book. page 76

Phone book Creates or edits a phone book. page 77

Profile Creates or edits a profile. page 78

Network Scan Destination Sets a destination of the network scan. page 80

Store Document Settings Performs the storing setting of scanned document data. page 80

View Information Checks the machine information. page 81

Easy Setup

Wireless Setting MB451w/MB471w only

Enabling Wired Communications

Admin Setup

Performs Easy Setup. To enter this menu, the admin password is required.

Performs Wireless Setting. To enter this menu, the admin password is required.

MB451w/MB471w only This item appears when the Wireless is enable. Performs Enabling Wired Communications. To enter this menu, the admin password is required.

Performs Admin Setup. To enter this menu, the admin password is required.

page 82

page 83

page 84

List of Each Setup Menu

Reports

Item Description

Configuration Prints the configuration details of the machine.

System File List Prints a file list.

Demo Page Prints a demo page.

Error Log Prints an error log.

Scan To Log Prints the results of the jobs of Scan to E-mail, Scan to

MFP Usage Copies Prints the total of the job logs. Specifies the number of

Network Information Prints general information on the network.

Fax Speed Dial List Prints the list of the fax numbers registered for speed dials.

Group List Prints the list of the fax numbers registered under groups.

Fax Tx/Rx Log Prints the list of the communication results of the latest

Fcode Box List Prints the list of Fcode boxes. Display condition: [Admin

Network PC, or Scan to USB Memory. Display condition: [Admin Setup]>[Management]>[Job Log Setup]>[Save Job Log] is set to [Enable].

pages to print in the [Copies] screen.

50 fax jobs received or sent. If [Admin Setup]>[Fax

Server Function]>[Environmental setting]>[Fax Server Function] is set to [ON]. Journal Report for

Email/Internet Fax will be printed.

Setup]>[Fax Server Function]>[Environmental setting]>[Fax Server Function] is set to [OFF].

-74-

List of the Device Setting Menu Items

Item Description

Block Junk Fax List

Email/ Internet Fax

Print PCL Font List Prints the list of PCL font samples.

Journal Report Prints the results of the latest 50 Email/Internet Fax jobs.

Address Book Prints the registered address list.

PSE Font (MB451/MB451w/MB471/MB471w/ MB491/MB491+/MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Only)

PPR Font List Prints a font list of IBMPPR.

FX Font List Prints a font list of EPSON FX.

Engine Status Prints a engine status.

Prints the address list for Block Junk Fax. Display condition:

Admin Setup

[

setting

List Prints the list of PostScript font samples.

]>[

Fax Server Function

] is set to [

Paper Setup

Item

Tray1 Paper Size A4 or Letter Selects a paper size.

Custom Width

Length 297 mm

Media Type Plain Selects a paper type.

Media Weight Medium Selects a paper weight.

Tray2 (MB461/ MB461+LP/ MB471/ MB471w/ MB491/ MB491+/ MB491+LP/ ES4161 MFP ES4191 MFP/ MPS4200mb/ MPS4700mb Only)

MP Tray (MB451/ MB451w/ MB471/ MB471w/ MB491/ MB491+/ MB491+LP/ ES4191 MFP/ MPS4200mb/ MPS4700mb Only)

Paper Size A4 or Letter Selects a paper size.

Custom Width

Media Type Plain Selects a paper type.

Media Weight Medium Selects a paper weight.

Paper Size A4 or Letter Selects a paper size.

Custom Width

Media Type Plain Selects a paper type.

Media Weight Medium Selects a paper weight.

Length 297 mm

Factory Default

210 mm (8.3 inch) or 8.5 inch (216 mm)

(11.7 inch) or 11 inch (279 mm)

210 mm (8.3 inch) or 8.5 inch (216 mm)

(11.7 inch) or 11 inch (279 mm)

210 mm (8.3 inch) or 8.5 inch (216 mm)

(11.7 inch) or 11 inch (279 mm)

Description

Sets width and length for a custom paper size. Display condition: [Custom] is selected as a paper size. Available range: Width:100 to 216 mm (3.9 to 8.5 inches) Length:148 to 356 mm (5.8 to 14.0 inches)

Display condition: the second tray unit is installed.

Sets width and length for a custom paper size. Display condition: [Custom] is selected as a paper size. Available range: Width:148 to 216 mm (5.8 to 8.5 inches) Length:216 to 356 mm (8.3 to 14.0 inches)

Display condition: The second tray unit is installed.

Sets width and length for a custom paper size. Display condition: [Custom] is selected as a paper size. Available range: Width:86 to 216 mm (3.4 to 8.5 inches) Length:140 to 1321 mm (5.5 to 52.0 inches)

]>[

Environmental

OFF

Configuring at the Operator Panel

-75-

List of the Device Setting Menu Items

Item

Manual Feeder (MB441/ MB461/ MB461+LP/ ES4161 MFP Only)

Select Tra y

Duplex Last Page Skip Blank

* This function may not be usable by some applications.

Paper Size A4 or Letter Selects a paper size.

Custom Width

Length 297 mm

Media Type Plain Selects a paper type.

Media Weight Medium Select a paper weight.

Fax (MB451/ MB451w/ MB471/ MB471w/ MB491/ MB491+/ MB491+LP/ ES4191 MFP/ MPS4200mb/ MPS4700mb Only)

Copy Tray1 ON (Prior) Specifies a tray to use when a tray is

Tray1 ON Selects a tray to use for received

Tray2 (MB471/MB471w/ MB491/MB491+/MB491+LP/ ES4191 MFP/MPS4200mb/ MPS4700mb Only)

MP Tray OFF

Tray2 (MB461/MB461+LP/ MB471/MB471w/MB491/ MB491+/MB491+LP/ES4161 MFP/ES4191 MFP/MPS4200mb/ MPS4700mb Only)

MP Tray (MB451/MB451w/ MB471/MB471w/MB491/ MB491+/MB491+LP/ES4191 MFP/MPS4200mb/ MPS4700mb Only)

Factory Default

210 mm (8.3 inch) or 8.5 inch (216 mm)

(11.7 inch) or 11 inch (279 mm)

OFF

Page

Description

documents. Display condition: [Admin Setup]>[Fax

Server Function]>[Environmental setting]>[Fax Server Function] is set to

[OFF]. Display condition for [Tray 2]: the second tray unit is installed.

automatically selected. Display condition for [Tray 2]: the second tray unit is installed.

If [Skip Blank Page] is selected, when odd pages are printed in the double-sided print mode, the final page is printed on only one side. (*) If [Always Print] is selected, both sides are printed even for odd page job in the double-sided print mode.

Address Book

Item Description

E-mail Address Edit/Register Name Sets a name of a destination. Maximum16

characters.

E-mail Address Sets an e-mail address. Maximum 80

characters.

Group No. Selects a group. Delete Deletes the registered address. Sort By Name Sorts email addresses by name. Sort By Number Sorts email addresses into registered

numerical order.

Search Searches for email address by entering

head of the name.

-76-

List of the Device Setting Menu Items

Item Description

E-mail Group Edit/Register Name Sets a group name. Maximum 16 characters.

Address No. Selects address numbers. Maximum 100

addresses to be registered for a group. Delete Deletes the registered group. Sort By Name Sorts groups by name. Sort By Number Sorts groups into registered numerical

order. Search Searches for email group by entering

head of the name.

Phone Book

Item Description

Speed Dial Edit/Register Name Sets the name of a destination. Maximum

24 characters.

Fax Number Sets a fax number. Maximum 40 digits.

Group No. Selects a group. Delete Deletes the registered speed dial. Sort By Name Sorts speed dials by name. Sort By Number Sorts speed dials into registered numerical

order.

Search Searches for speed dial by entering head

of the name.

Group No. Edit/Register Name Sets a group name. Maximum 16 characters.

Speed Dial Sets a speed dial. Maximum 100

addresses to be registered for a group. Delete Deletes the registered group. Sort By Name Sorts groups by name. Sort By Number Sorts groups into registered numerical order. Search Searches for group by entering head of the

name.

Configuring at the Operator Panel

-77-

List of the Device Setting Menu Items

Profile

Edit/ Register

Item

Profile Name (NULL) Sets a profile name. Maximum 16 charac-

Protocol CIFS Selects a protocol to use for storing files.

Target URL (NULL) Sets a server address and a directory to

Port No. 445 Sets a port number.

PASV Mode OFF Sets whether to use the FTP Passive

User Name (NULL) Sets a user name to use for logging onto

Password (NULL) Sets a password to use when logging.

Host Kanji-Code EUC Select Chinese character code at host

CIFS Character Set UTF-16 Sets a character set to use in CIFS.

Encode Communication None Selects an encryption method for commu-

Scan Size A4 or Letter Selects a scan size.

Image Settings Density 0 Sets the density of images.

Document Type Text/Photo Sets the image quality of documents.

Background Removal 3 Sets the default setup of the background

Resolution 200 dpi Selects a resolution for scanning.

Contrast 0 Sets the contrast of documents.

Hue 0 Sets the red-green color balance.

Saturation 0 Sets the color saturation of documents.

RGB 0 Sets the RGB contrast.

File name (NULL) Sets a file name. Maximum 64 characters.

Grayscale OFF Sets whether to scan a monochrome job

Factory Default

Description

ters.

store the scanned data. Maximum

Available range: 1 to 65535.

mode.

Display condition: FTP is set as a protocol.

the server. Maximum 32 characters.

Maximum 32 characters.

side. It is displayed only when FTP is

selected by protocol.

Display condition: CIFS is set as a proto-

col.

nication. Not available when using CIFS

protocol. Choices are different depending

on the protocol being selected.

removal of documents.

The following options can be set as the

default file name:

#n: adding a serial number from 00000 to

99999

#d: adding the date of a file creation

(yymmddhhmmss)

in grayscale (ON) or in black and white

(OFF).

-78-

List of the Device Setting Menu Items

Item

Edit/ Register

Delete Deletes profiles.

Sort By Name Sorts profiles by name.

Sort By Number Sorts profiles into registered numerical

Search Searches for profile by entering head of

File Format Color PDF Sets a file format for scanning.

Mono(Grayscale) PDF

Mono (Binary) PDF

Encrypted PDF Not Encrypt Sets whether to enable PDF encryption.

Encryption Level Medium Sets the encryption level.

Document Open Password Disable Sets a password to open an encrypted PDF. A

Permissions Password Disable Sets a password to control printing or

Permission Permission To

Permission To Extract

Permission To Edit

CompressionRate

Edge Erase Setting OFF Sets whether to erase the edge shadow

Color Low Sets a compression rate for scanning.

Mono (Grayscale) Low

Mono (Binary) High

Width 5 mm

Factory Default

document open password cannot be the

same as an authority password.Maximum 32

characters.

editing on an encrypted PDF. An authority

password cannot be the same as a docu-

ment open password. Maximum 32 char-

acters.

Not Allowed Sets the permission settings on encrypted

PDF.

Not Allo wed Display Condition: An authority password is

set.

Not Allowed

created in the surrounding of 2-page

spread documents.

Sets an erasing width.

(0.2 inch)

Available range: 5 to 50 mm (0.2 to 2.0

inches).

order.

the name.

Description

Configuring at the Operator Panel

-79-

List of the Device Setting Menu Items

Note

*1 In profiles, "#n" or #d" can be specified for [File Name].

When specifying "#n": 5-digit serial number between 00000 to 99999 When specifying "#d": Date and time when a file is created. 12 digits of yymmddhhmmss.

yy: Year created (the last 2 digits of

the Christian Era) mm: Month created (01 to 12) mm: Minute created (00 to 59) dd: Date created (01 to 31) ss: Second created (00 to 59)

*A date and time when a file is created are values of the timer of MB491.

hh: Hours created (00 to 23)

Example of file name specification (when the file format is PDF)

When specifying "Data#n": Saved as file names such as "Data0000.pdf" and

"Data00001.pdf",etc. When specifying "File#d": saved as file names "File090715185045.pdf", etc. When specifying "Scan": "Scan.pdf" is created first, and then, data is saved with the name

of"Scan#d.pdf".

For "#d", refer to the above. When nothing is specified: "Image.pdf" is created first and then, data is saved with the name of

"Image#d.pdf".

For "#d", refer to the above.

 File names registered in profiles, are applied when executing Scan To Network PC.

When performing Auto Delivery using profiles with these file names, the above names are not applied. The file name at Auto Delivery is fixed to "yymmddhhmmss_xxxxxxxx.pdf". The part of "yymmddhhmmss" is date and time when a file is created for the above "#d", and the part of "_xxxxxxxx" is additional 8 numeric values (meaningless value) so as not to duplicate other files.

Network Scan Destination

Item

Edit/ Register

Delete Deletes a destination.

Sort By Name Sorts destinations by name.

Sort By Number Sorts destinations into registered numeri-

Search Searches for network scan destination by

Destination (NULL) Sets a destination name. Maximum 16

Destination Address (NULL) Sets a destination address. Maximum 64

Port No. 9968 Sets a port number.

Factory Default

Description

characters.

Available range: 1 to 65535.

cal order.

entering head of the name.

Store Document Settings

Item Description

Store Fcode Bulletin

board

Delete Fcode Bulletin Board Deletes accumulated documents.

Print Fcode Box Prints accumulated document in Fcode

Received Documents Prints accumulated documents in memory.

Over Write Stores documents in a bulletin box.

Confidential Box.

-80-

View Information

Item Description

List of the Device Setting Menu Items

System information

Network IPv4 address

Serial No. Indicates the serial number of the machine.

Asset No. Indicates the asset number of the machine.

Lot No. Indicates the production lot number of the machine.

CU Version Indicates the version number of the control unit firmware.

PU Version Indicates the version number of the print unit firmware.

Scanner Version Indicates the version number of the scanner firmware.

Panel Version Indicates the version number of the panel firmware.

Total Memory Indicates the total capacity of all RAMs installed.

Flash Memory Indicates the total capacities of all flash memories.

SD Memory Card Indicates the size of the SD memory card and the version of the file sys-

Subnet Mask

Gateway Address

MAC Address Indicates the MAC address of the machine.

NIC Program Version

IPv6 Address (Local)

IPv6 Address (Global)

Network Information (Only displayed for MB451w, MB471w.)

Network Connection

IPv4 Address

Subnet Mask

Gateway Address

MAC Address

NIC Program Version

IPv6 Address (Local)

IPv6 Address (Global)

tem. In MB441, MB451, MB451w, MB461, MB461+LP, MB471, MB471w and ES4161 MFP, [Not Installed] is displayed.

Indicates the IPv4 address of the machine.

Display condition: [Admin Setup]>[Network Menu]>[Network Setup]>[TCP/IP] is set to [Enable] and [IP Version] is not set to [IPv6].

Indicates the subnet mask of the machine. Display condition: [

]>[

TCP/IP

Setup

Indicates the gateway address of the machine. Display condition: [

Setup

Indicates the version number of the network firmware.

Indicates the IPv6 address of the machine. Display condition: [

Setup

Indicates the IPv6 address of the machine. Display condition: [

Setup

Indicates enabled network connections (wired LAN/wireless LAN).

This menu is not indicated when [

Network Setup

[

This menu is not indicated when [

Network Setup

[

This menu is not indicated when [

Network Setup

[

Indicates MAC address.

Indicates network F/W version number.

This menu is not indicated when [

Network Setup

[

This menu is not indicated when [

Network Setup

[

Admin Setup

] is set to [

Admin Setup

] is set to [

Admin Setup

] is set to [

Admin Setup

] is set to [

] > [

TCP/IP

] > [

TCP/IP

] > [

TCP/IP

] > [

TCP/IP

] > [

TCP/IP

]>[

Enable

] is invalid, or if [

Network Menu

] and [

IP Version

]>[

Network Menu

] and [

IP Version

]>[

Network Menu

] and [

IP Version

]>[

Network Menu

] and [

IP Version

Admin Setup

]>[

] > [

Network Menu

IP version

] > [

Network Menu

IP version

] > [

Network Menu

IP version

] > [

Network Menu

IP version

] > [

Network Menu

IP version

Network

] is not set to [

Network

] is not set to [

Network

] is not set to [

Network

] is not set to [

] >

] is set to [

IPv6

] >

IPv6

] >

IPv6

] >

IPv4

] >

IPv4

IPv6

IPv4

Configuring at the Operator Panel

-81-

List of the Device Setting Menu Items

Memo

Item Description

Network Wireless

Information

Firmware Version

Serial No.

SSID Connection destination SSID

Security Wireless LAN function security

State Wireless connection status

Band Band currently in use

Channel Channel number currently in use

RSSI Strength of received signal. Signal strength percentage

Firmware Major version Firmware Minor version

Wireless LAN Board serial number

Easy Setup

 To enter the [Easy Setup] menu, an administrator password is necessary. The default password is "aaaaaa".  If [Admin Setup]>[Fax Server Function]>[Environmental setting]>[Fax Server Function] is set to [ON], "Fax Setting"

is not displayed.

Item Description

Date/ Time Setting

Fax Setting

Network Setting

E-mail Setting

Time Zone Sets the time zone in relation to GMT.

Daylight Saving Sets daylight saving.

Server SNTP Server (Primary) Sets the SNTP server to use for setting the current date

SNTP Server (Secondary)

Manual Date Sets the current date and time manually.

Time

FAX Number

Sender ID Sets a sender ID. Maximum 22 characters.

Manual setting IP Address Sets the IP address. Maximum 15 characters. (You can

Subnet Mask Sets the subnet mask. Maximum 15 characters. (You can

Default Gateway Sets the default gateway address. Maximum15 charac-

DNS Server (Primary) Sets the IP address for a Primary DNS server. Maximum

DNS Server (Secondary) Sets the IP address for a Secondary DNS server. Maxi-

WINS Server (Primary) Sets the name or the IP address for theWINS server.

WINS Server (Secondary) Sets the name or the IP address for theWINS server.

Auto setting Obtains an IP address automatically.

Mail Server Address Sets the IP address or host name for the SMTP server.

Set Sender's Address (from) Sets an e-mail address for the machine.

Receive Setting Sets received setting for email.

and time. Maximum 64 characters.

Sets the fax number for the machine.Maximum 20 characters.

enter a value between 000.000.000.000 and

255.255.255.255)

enter a value between 000.000.000.000 and

255.255.255.255)

ters. (You can enter a value between 000.000.000.000 and 255.255.255.255)

15 characters. (You can enter a value between

000.000.000.000 and 255.255.255.255)

mum 15 characters. (You can enter a value between

000.000.000.000 and 255.255.255.255)

Maximum 15 characters. (You can enter a value between

000.000.000.000 and 255.255.255.255)

Maximum 15 characters. (You can enter a value between

000.000.000.000 and 255.255.255.255)

Maximum 64 characters.

-82-

List of the Device Setting Menu Items

Memo

Item Description

E-mail Setting

Authentication method

SMTP User ID Set the login name to the server used for SMTP authenti-

SMTP Password Set the password to the server used for SMTP authentica-

POP3 Server Set the IP address or server name for the POP3 server.

POP User ID Set the login name for the server used for POP authenti-

POP Password

Sets the authentication method.

cation. The maximum valid number of characters is 64.

tion. The maximum valid number of characters is 64. The default value is NULL.

This is required for "POP before SMTP" authentication. The default value is NULL.

cation or E-mail To Print (printing received E-mail). The maximum valid number of characters is 64. When POP before SMTP authentication is used, it is necessary to set the character string after the "@" from the E-mail address set as the sender's (From) E-mail address. The default value is NULL.

Set the password for the server used for POP authentication or E-mail To Print (printing received E-mail). The maximum valid number of characters is 16. The default value is NULL.

Wireless Setting

Only the wireless LAN support model will be displayed. (MB451w/MB471w only)

 To enter the [Admin Setup] menu, you will need an administrator password. The default password is "aaaaaa".

ITEM OPTION OPTION/DESCRIPTION

Wireless Setting

Enabling Wired Communications This item appears when the Wireless is enable.

Automatic Setup (WPS)

Wireless Network Selection

Wireless reconnection

A list of access point name found in the search.

Manual Setup SSID Input SSID.

WPS-PBC WPS-PBC is executed.

WPS-PIN WPS-PIN is executed.

Security The security of the wireless LAN function.

WPA-EAP can set only in Web.

WEP Key Input WEP Key.

WPA Encryption Type

WPA Pre-shared Key

This item appears when the [WEP] is selected in the [Security].

WPA-PSK coding method This item appears when the [WPA] or [WPA2] is selected in the [Security].

Input Pre Shared Key. This item appears when the [WPA] or [WPA2] is selected in the [Security].

Wireless reconnection is executed.

Configuring at the Operator Panel

-83-

List of the Device Setting Menu Items

Memo

Admin Setup

In the following menu, you can change the settings that need the administrator authority.

 "Copy Setup"  "Fax Setup"  "Internet Fax Setup"

 "Scanner Setup"  "Print From USB Memory Setup"  "Print Setup"

 "Network Menu"  "Management"  "User Install"

 To enter the [Admin Setup] menu, you will need an administrator password. The default password is "aaaaaa".

 If you change the default setting from the [Admin Setup] menu, and want to reflect the changed default on the start screen

immediately, press <RESET/LOG OUT> key or press the function switch key which is any of <Copy>, <Scan>, <Print> and <FAX/HOOK>.

 Copy Setup

Default Settings

Item

Scan Size A4 or Letter Sets the default scan size.

Duplex Copy

Zoom 100% Sets the default zoom ratio.

Sort ON Sets whether to collate copied documents

Image Settings Density 0 Sets the default density of images.

Document Type Text/Photo Sets the default print quality when scan-

Resolution Normal Sets the default setting of resolution.

Background Removal 3

Contrast 0 Sets the default setting of contrast.

Direction Portrait Selects the default page orientation of

ID Card Copy OFF Sets whether to use the ID card copy

Continuous Scan OFF

Mixed Size OFF Sets whether different sized documents

Margin Margin OFF Sets the default settings of margins.

Margin Front Left 0 Available rage: 0 to ± 25 mm

Top

Back Left

Top

Edge Erase Setting ON Sets whether to erase the shade created

Width 2 mm

Factory Default

OFF (Do not do both sides)

(0.1 inch)

Description

Sets the duplex (2-sided) function off or on.

by default.

ning documents.

Sets the default setup of the background removal.

documents.

mode by default.

Sets whether to use the continuous scan mode.

are copied on each size paper as the default.

(0.0 to 1.0inches) (1 mm/ increment)

in the surrounding of 2-page spread documents as the default.

Sets an erasing width. Available range:2 to 50 mm (0.1 to 2.0 inches).

-84-

 Fax Setup

List of the Device Setting Menu Items

Default Settings

Fcode Box

Security Function

Item

Resolution Normal Sets the default setting of image quality.

Density 0 Sets the default density of images.

Scan Size A4 or Letter Sets the default scan size.

Continuous Scan OFF Sets whether to use the Continuous Scan

TTI ON Sets whether to add the sender's name to

Transmit Confirmation Report ON or OFF Sets whether to print the result of the

Memory Tx ON Sets whether to use memory transmission

Edit/Register Confidential

Box

Bulletin Box Box Name (NULL) Sets a bulletin box name. Maximum 16

Delete Deletes an Fcode box.

ID Check Tx OFF Sets whether to use the ID check trans-

Broadcast Destination ON Sets whether to indicate the destination

Confirm Dial OFF Sets whether to reenter the destination

Secure Receive Setting OFF Sets whether to use the secure receive

Box Name (NULL) Sets the name of confidential boxes. Maxi-

Sub-Address (NULL) Sets the sub-address for your confidential

Hold Time 0 Sets the hold time for your confidential

I.D.Code (NULL) Sets the password for your confidential

Sub-Address (NULL) Sets a sub-address for your bulletin box.

Password (NULL) Sets password for printing received docu-

Factory Default

Description

mode.

the header of the transmitted fax.

transmission automatically.

(ON) or real-time transmission (OFF).

mum 16 characters.

box. Maximum 20 characters.

box. Available range: 00 to 31 days.

document box. Four characters from 0 to 9 (numbers only).

characters.

Maximum 20 characters.

mission.

number before starting broadcast transmission.

fax number before sending a fax.

function.

ments in memory.

Configuring at the Operator Panel

-85-

List of the Device Setting Menu Items

Other Settings

Fax Setting

Item

Redial Tries 2 times Sets the number of redial attempts.

Redial Interval 1 minute Sets the time between redial attempts.

Block Junk Fax Setting OFF Sets the mode of Block Junk Fax.

Registered List

Ring Response 1 ring Sets the number of rings required before

Dialling Pause Duration 2 seconds Sets the dial pause time.

Rx Reduc. Rate Auto Sets the reception reduction rate.

Reduc. Margin 24 mm or 3.9

ECM Mode ON Sets whether to use the error correction

PreFix NULL Sets the dialing prefix. Maximum 40 dig-

Received Time Stamp OFF Sets whether the time stamp is printed on

Print Check Message ON Sets whether the error content is reported

Service Bit OFF If set OFF, some menu items are not dis-

Country Code International

A/R Full Print ON Sets whether to print the list of the com-

Tone For Echo (For Transmission) Disable It only shows, when ServiceBit = ON.

Tone For Echo (For Reception) Disable It only shows, when ServiceBit = ON.

H/Modem Rate(For Tx) 33.6 Kbps Sets the default value of the modem

H/Modem Rate(For Rx) 33.6 Kbps Sets the default value of the modem

Attenuator

Delete

Factory Default

(Nothing: connect Item cell and Factory default cell)

inch

or U.S.A or Australia(Singapore)

10 dB, Range : 0-15 dB

Description

Available range: 0 to 9 times.

Available range: 1 to 5 minutes.

Settings

set to [

Delete addresses for Block Junk Fax. Display condition: [Admin Setup]>[Other Settings]>[Block Junk Fax]>[Setting] is set to [Mode2].

receiving an incoming fax.

Available range: 0 to 10 seconds.

Sets the threshold level of reception reduction. Available range: 0 to 100 mm (0 to 3.9 inches).

mode.

its.

incoming faxes.

when a transmission error occurs.

played on the panel.

Sets the country code.

munication results automatically after every 50 communications.

transmission speed while the machine is sending a fax.

transmission speed while the machine is receiving a fax.

Enter Attenuator.It only shows, when Service Bit = ON.

]>[

Mode2

Admin Setup

Block Junk Fax

]>[

Other

Setting

] is

-86-

List of the Device Setting Menu Items

Fax Setting

Item

MF Attenuator 8 dB, Range :

Pulse Make Ratio

Pulse Dial Type N, Range : N,

MF(Tone) Duration

Calling Timer 60 seconds,

PBX Line OFF When connecting to PBX (internal

Forwarding Setting

TAD Mode Type 3 Sets an action type at the answering

Tel Priority Mode OFF Sets a timing of phone rings for extension

CNG Detection OFF Sets whether to judge that the party is

T/F Timer Programming 35 seconds Sets a time to start the auto reception of

Soft Ringer Volume Middle Sets a phone ring volume at the phone /

Remote Receive Number OFF Sets a remote switch number.

Forwarding Setting OFF Sets whether to enable or not the fax for-

Forwarding Number (NULL) Sets a fax number used for the fax for-

Factory Default

0-15 dB

40 %, Range : 33, 39, 40%

10-N, N+1

100 mseconds, Range : 75, 85, 100 mseconds

Range : 1255 seconds

Description

Enter MF(Tone) Attenuator.It only shows, when Service Bit = ON.

Sets the make rate of DP (10 pps) during call.It only shows, when Servic Bit = ON and Tone/Pulse setting = PULSE.

Sets the pulse type for dialing. It only shows, when Servic Bit = ON and Tone/Pulse setting = PULSE.

Enter MF(Tone) Duration.It only shows, when Service Bit = ON and Tone/Pulse setting = TONE.

It only shows, when Service Bit = ON.

exchange), put it to [ON].

warding mode.

machine/ fax standby mode. [Type 3]: A fax signal is detected in 15 seconds from answering by the answering machine. [Type 1]: A fax signal is detected right after the answering machine answers and reception is performed. By setting to this type, if there is anything wrong with fax reception, it may be improved. [Type 2]: A fax signal is detected right after the answering machine answers. Set to this type if you use as a phone mostly.

phone and this machine at the phone/ fax standby mode. [ON]: assumes that the party is making a phone call. Phone rings are made early. [OFF] assumes that the part is sending a fax. If it is judged that the party is not sending a fax, phone rings are made.

sending a fax during the off the hook condition at the phone / Fax standby mode.

fax when not answering the phone after incoming calls at the phone / fax standby mode or answering machine / fax standby mode.

fax standby mode.

Configuring at the Operator Panel

-87-

List of the Device Setting Menu Items

 Fax Server Function

Environmental setting

Default Settings

Security Function

Item

Fax Server Function OFF

Prefix (NULL)

Suffix @faxserver Sets to suffix code for scanning to fax

Text OFF Sets whether to add body text

Scan Size A4 or Letter Sets the default scan size.

Density 0 Sets the default density of images.

Resolution Normal Sets the default setting of resolution.

Background Removal 3 Sets the default setup of the background

Continuous Scan OFF Sets whether to use the Continuous Scan

Compression Rate Low Selects the default compression level.

Broadcast Destination ON

Confirm Dial OFF Sets whether to reenter the destination

Factory Default

Description

Sets whether to use scanning to fax server.

Sets to prefix code for scanning to fax server.

server.

removal.

mode by default.

Sets whether to indicate the destination number before starting broadcast transmission.

fax number before sending.

 Internet Fax Setup

Item

Default Settings

Scan Size A4 or Letter Sets the default scan size.

Density 0 Sets the default density of images.

Resolution Normal Sets the default setting of resolution.

Background Removal 3 Sets the default setup of the background

Continuous Scan OFF Sets whether to use the Continuous Scan

Compression Rate Low Selects the default compression level.

Factory Default

Description

removal.

mode by default.

-88-

 Scanner Setup

List of the Device Setting Menu Items

Default Settings

Item

Scan Size A4 or Letter Sets the default scan size.

Image Settings Density 0 Sets the default density of images.

Document Type Text/Photo Sets the image quality of the documents.

Background Removal 3 Sets the default setup of the background

Resolution 200 dpi Sets the default resolution setting.

Contrast 0 Sets the default contrast setting.

Hue 0 Sets the default red-green color balance.

Saturation 0 Sets the default saturation setting.

RGB 0 Sets the default RGB contrast.

Continuous Scan OFF Sets whether to use the Continuous Scan

Grayscale OFF Sets whether to scan a monochrome job

File Format Color PDF Selects the default file format. [Color] /

Mono (Grayscale) PDF

Mono (Binary) PDF

Encrypted PDF Setting

Compression Rate

Edge Erase Setting OFF Sets whether to erase the edge shadow

Document Open Password (NULL) Sets the default password to open an

Permissions Password (NULL) Sets a default password to control printing

Display Default Password Disable Sets whether the registered password is

Color Low Selects a default compression level.

Mono (Grayscale) Low

Mono (Binary) High

Width 5 mm

Factory Default

(0.2 inch)

Description

removal.

mode by default.

in grayscale or in black and white.

[Mono (Grayscale)] can be selected from PDF, TIFF, JPEG, and XPS. [Mono (Binary)] can be selected from PDF, TIFF, and XPS.

encrypted PDF. The same password with the authentication password cannot be used. Maximum 32 characters.

or editing on an encrypted PDF. The same password with the Document open password cannot be used. Maximum 32 characters.

displayed or not displayed on the password selection screen for the document open password or authentication password. [Disable]: Displays the registered default password using * instead of each character. [Enable]: Displays the registered default password as it is.

created in the surrounding of 2-page spread document.

Sets an erasing width. Available range: 5 to 50 mm (0.2 to 2.0 inches).

Configuring at the Operator Panel

-89-

List of the Device Setting Menu Items

E-mail Setup

USB Memory Setup

TWAIN Setup

WSD Scan Setup

PC Scan Mode

Scanner Calibration

Item

File Name (NULL) Sets a file name of scanned images. Maxi-

Template Edit Subject (NULL) Registers or edits standard e-mail subject

Edit Body (NULL) Registers or edits standard e-mail body

From / Reply ToFrom (NULL)

E-mail Sender ID (NULL)

Reply to (NULL)

Broadcast Destination ON Sets whether an e-mail address confirma-

MDN Response OFF Sets whether to request the MDN (mes-

A/R Full Print OFF Sets whether to print the transmission and

MCF Report OFF Sets whether to print a fax confirmation

Timeout of MCF Report 15 minutes Sets the timeout for printing a fax confir-

Print Check Message OFF Sets whether the error content is reported

File Name (NULL) Sets the default setup for file names. Max-

Network TWAIN ON Sets whether to use the Network TWAIN.

Port No.

Timeout Setting 5 minutes Sets the timeout duration.

WSD Scan Enable Sets whether to use WSD Scan.

Binding

Simple Scan Mode Selects the default PC scan mode.

Execute Starts a scanner calibration.

Factory Default

mum 64 characters. The following options can be set as the

default file name #n: adding a serial number from 00000 to 99999 #d: adding the date of a file creation (yymmddhhmmss)

text. Maximum 80 characters.

text. Maximum 256 characters.

Sets the e-mail address which is given to the

From

] column. Maximum 80 characters.

[

Sets the sender name which is given to the

From

] column. Maximum 32 characters.

[

Sets the e-mail address which is given to the

Reply to

[

tion screen is displayed before sending the e-mail.

sage disposition notification) response.

reception history reports automatically.

after transmission.

mation after transmission. If the setting period of time is exceeded, the report is automatically printed without the MDN response.

when a transmission error occurs.

imum 64 characters The following options can be set as the default file name

#n: adding a serial number from 00000 to 99999 #d: adding the date of a file creation (yymmddhhmmss).

9967 Sets the port number. Available range: 1

to 65535.

Available range: 1 to 30 minutes.

Long Edge Bind

Sets the default binding position.

Description

] column. Maximum 80 characters.

-90-

List of the Device Setting Menu Items

*1 "#n" or "#d" can be specified for [File Name].

When specifying "#n": 5-digit serial number between 00000 to 99999 When specifying "#d": Date and time when a file is created. 12 digits of yymmddhhmmss.

yy: Year created (the last 2 digits of

the Christian Era) mm: Month created (01 to 12) mm: Minute created (00 to 59) dd: Date created (01 to 31) ss: Second created (00 to 59)

*A date and time when a file is created are values of the timer of MB491.

hh: Hours created (00 to 23)

Example of file name specification (when the file format is PDF)

When specifying "Data#n": Saved as file names such as "Data0000.pdf" and "Data00001.pdf",

etc. When specifying "File#d": saved as file names "File090715185045.pdf", etc. When specifying "Scan": "Scan.pdf" is created first, and then, data is saved with the name of

"Scan#d.pdf".For "#d", refer to the above. When nothing is specified: "Image.pdf" is created first and then, data is saved with the name of

"Image#d.pdf". For "#d", refer to the above.

*2 To enable the changed setting, the network card must be restarted. Follow the instructions on

the confirmation screen displayed when changing the settings, and restart the network card.

 Print From USB Memory Setup

Default Settings

Paper Feed Tray 1 Sets the default feed tray.

Copies 1 Sets the number of copies.

Duplex OFF Sets whether to use the duplex function

Binding Long edge

Fit ON Sets whether to scale the page size of

 Print Setup

Print Menu

Tray Configuration

Item

Paper Feed Tray 1 Selects the default feed tray.

Auto Tray Switch ON Sets whether to enable the automatic tray

Tray Sequence Down Sets the selection order priority for auto-

MP Tray Usage (MB451/MB451w/MB471/ MB471w/MB491/MB491+/ MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Only)

Media Check Enable Sets whether to check the un-matching

Factory Default

by default.

Sets the default binding position for

bind

duplex printing.

documents to fit the paper size.

Factory Default

switch function.

matic tray selection and automatic tray switching.

Do Not Use [When Mismatching]: If a paper size or

type in a tray is not matched to that of the print data, uses paper from the MP tray instead of the specified tray. [Do Not Use]: makes the MP tray unavailable in auto tray selection or switching.

between the paper size and the page size of documents.

Description

Configuring at the Operator Panel

-91-

List of the Device Setting Menu Items

Print Menu

Item

Print Setup Copies 1 Sets the number of copies of a document

Duplex OFF Sets whether to use the duplex function

Binding Long edge

Resolution 600dpi Sets the resolution.

Toner Save Mode OFF Sets whether to use the toner save mode.

Orientation Portrait Selects the page orientation.

Lines Per Page 60 or 64 lines Sets the number of lines of text per page (for

Edit Size Cassette size Sets the size of the printable page area to

Width

Length 297 mm

Printer Adjust Manual Timeout 60 seconds Sets how many seconds the machine will wait

Wait Timeout 40 seconds Sets how many seconds the machine will

Timeout Local 40 seconds Sets the time of open of each port after

Timeout Net 90 seconds Sets the time of open of Network port

Jam Recovery Enable Sets whether the machine will attempt to

Paper Black Setting 0 Sets values to make a fine adjustment to

Darkness 0 Sets print darkness.

SMR Setting 0 Corrects variations in print results caused

BG Setting 0 Corrects variations in print results caused

Factory Default

bind

210 mm (8.3 inch) or 8.5 inch (216 mm)

(11.7 inch) or 11 inch (279 mm)

Description

to be printed. For local printing, this setting is invalid except for demo data. Available range: 1 to 999.

by default.

Sets the default binding position for duplex printing.

PCL only). The default number of lines for A4 portrait is 64. The default number of lines for Letter portrait is 60. The number differs depending on the size of paper on the feed tray.

match the size of the paper when there is no specification by the command of paper edit size specification from the computer. It is unavailable in PS.

Sets the default width of the custom size paper. Available range: 86 to 216 mm (3.4 to 8.5 inches).

Selects the default length of the custom size paper. Available range: 140 to 1321 mm (5.5 to 52.0 inches).

for paper to be fed before cancelling a job.

wait when received data pauses before forcing a page eject. A PS job is canceled if timeout occurs.

end of job. (The network is excluded.)

after end of job.

re-print any pages lost due to a paper jam once the jam has been cleared.

very visible faded print results or light specks (or streaks) results in plain paper black setting.

by temperature and humidity conditions and differences in print density and frequency. Change the setting if the print quality is uneven.

by temperature and humidity conditions and difference in print density and frequency. Change the setting if the background is dark.

-92-

List of the Device Setting Menu Items

Print Menu

System Configuration Menu

PCL Setup

Item

Print Position Adjust

Drum Cleaning OFF Sets whether to do cleaning of a drum

Hex Dump OFF Prints out the data received from the host

Personality Auto Emula-

Alarm Release Manual When [Manual] is selected, non-critical

Auto Continue OFF Sets whether the machine automatically

Error Report OFF Sets whether to print error details when

Font Source Resident Selects the location of the font to use.

Font No. I0 Selects the number of the font to use.

Font Pitch 10.00 CPI Sets the width of the PCL default font.

Font Height 12.00 point Sets the height of the PCL default font.

Symbol Set PC-8 Selects a PCL symbol set.

A4 Print Width 78 Column Sets a number of digits for automatic line

White Page Skip OFF Selects whether to print blank pages.

CR Function CR Sets the machine operation when receiv-

LF Function LF Sets the machine operation when

Front X Adjust 0.00 mm Adjusts the position of the whole printing

Front Y Adjust 0.00 mm Adjusts the position of the whole printing

Back X Adjust 0.00 mm Adjusts the position of the image on the

Back Y Adjust 0.00 mm Adjusts the position of the image on the

Factory Default

tion

Description

image perpendicular to the direction of paper movement. Available range: ±2.00 mm (0.25 increments).

image parallel to the direction of paper movement. Available range: ±2.00 mm (0.25 increments).

reverse side of a duplex print perpendicular to the direction of paper movement. Available range: ments).

reverse size of a duplex print parallel to the direction of paper movement. Available range:

before printing. It may have an effect for improvement of image quality.

computer in hexidecimal code. To finish printing, turn off the power.

Selects the emulation mode. When set to auto, the correct emulation is automatically selected each time a print job is received.

warnings, such as requests for a different paper size, can be cleared by pressing the <RESET/LOG OUT> key. When [Auto] is selected, they are cleared when the print job resumes.

recovers from a memory overflow.

PostScript errors occur.

Available range: I0 to I90 when [Resi- dent] is set.

Available range: 0.44 to 99.99 CPI (0.01CPI increments).

Available range: 4.00 to 999.75 point. (0.25 point increments)

feed on A4 paper.

ing CR code.

receiving LF code.

±2.00 mm (0.25 incre-

±2.00 mm (0.25 increments).

Configuring at the Operator Panel

-93-

List of the Device Setting Menu Items

PCL Setup

PS Setup (MB451/ MB451w/ MB471/ MB471w/ MB491/ MB491+/ MB491+LP/ ES4191 MFP/ MPS4200mb/ MPS4700mb Only)

SIDM Setup

Item

Print Margin Normal Sets the area of the page that is

Pen Width Adjust ON Sets whether the thinnest line width is

Tray ID# Tray1 1 Sets a number to tray 1, 2, MP tray

Tray2 (MB461/MB461+LP/ MB471/MB471w/MB491/ MB491+/MB491+LP/ES4161 MFP/ES4191 MFP/ MPS4200mb/MPS4700mb Only)

MP Tray (MB451/MB451w/ MB471/MB471w/MB491/ MB491+/MB491+LP/ES4191 MFP/MPS4200mb/ MPS4700mb Only)

Manual Feeder (MB441/ MB461/MB461+LP MFP Only)

L1 Tray TYPE 1 Sets a type of tray numbering in Post-

SIDM Manual ID# 2

SIDM Manual2 ID# 3

SIDM MP Tray ID# 4

SIDM Tray1 ID# 1

SIDM Tray2 ID# (MB461/MB461+LP/MB471/ MB471w/MB491/MB491+/MB491+LP/ES4161 MFP/ES4191 MFP/MPS4200mb/MPS4700mb Only)

ES4161

Factory Default

Description

nonprintable.

emphasized to look wider.

(MB451/MB451w/MB471/MB471w/ MB491/MB491+/MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Only) , and Manual Feeder (MB441/MB461/ MB461+LP/ES4161 MFP Only) for the paper feed destination command inPCL emulation. Available range: 1 to 59. Display condition for [Tray 2]: the second tray unit is installed.

Script print job. When [TYPE1] is selected: the tray numbering starts from 0. When [TYPE2] is selected: the tray numbering starts from 1.

Sets a number to SIDM Manual, MP and Tray ID.

-94-

List of the Device Setting Menu Items

IBM PPR Setup

EPSON FX Setup

Item

Character Pitch 10 CPI

Font Condense

Character Set SET-2 Specifies a character set.

Symbol Set IBM-437 Specifies a symbol set.

Letter O Style Disable Specifies the style that replaces 9BH with

Zero Character Normal Sets the zero to be slashed or unslashed.

Line Pitch 6LPI Specifies the line spacing.

White Page Skip OFF Selects whether blank pages are printed

CR Function CR Selects whether a received carriage return

LF Function LF Selects whether a received line feed char-

Line Length 80 Column

Form Length

TOF Position 0.0inch Specifies the distance of print from the top

Left Margin 0.0inch Specifies the distance of print from the left

Fit to Letter Disable Sets the printing mode that can fit print

Text Height Same Sets the height of a character.

Character Pitch 10CPI Specifies character pitch in this emulation.

Character Set SET-2 Specifies a character set.

Symbol Set IBM-437 Specifies a symbol set.

Letter O Style Disable Specifies the style that replaces 9BH with

Zero Character Normal Sets the zero to be slashed or unslashed.

Line Pitch 6LPI Specifies the line spacing.

White Page Skip OFF Selects whether blank pages are printed

CR Function CR Selects whether a received carriage return

Line Length 80 Column Specifies the number of characters per

Form Length 11 or 11.7

TOF Position 0.0 inch Specifies the distance of print from the top

Left Margin 0.0 inch Specifies the distance of print from the left

Fit to Letter Disable Sets the printing mode that can fit print

Text Height Same Sets the height of a character.

Factory Default

12CPI to 20CPI

11 or 11.7 inch

inch

Description

Specifies character pitch in IBM PPR emulation.

Specifies 12CPI pitch for Condense Mode.

letter o and 9DH with a zero.

or not.

character (0Dh) also causes a line feed.

acter (0Ah) also causes a carriage return.

Specifies the number of characters per line.

Specifies the length of paper.

edge of the paper.

hand edge of the paper.

data, equivalent to 11 inches (66 lines), in the LETTER-size printable area.

SAME: Regardless of CPI, same height DIFF: As CPI, character heights vary.

letter o and 9DH with a zero.

or not.

character (0Dh) also causes a line feed.

line.

Specifies the length of paper.

edge of the paper.

hand edge of the paper.

data, equivalent to 11 inches (66 lines), in the LETTER-size printable area.

SAME: Regardless of CPI, same height DIFF: As CPI, character heights vary.

Configuring at the Operator Panel

-95-

List of the Device Setting Menu Items

Memo

 Network Menu

 To enable the settings changed in the [Network Control] menu, the network card must be restarted. Follow the instructions on

the confirmation screen displayed when changing the settings, and restart the network card.

Network Setting

Item

TCP/IP Enable Sets whether to enable TCP/IP.

IP Version IPv4 Selects the IP version.

NetBEUI Disable Sets whether to enable NetBEUI.

NetBIOS over TCP Enable Sets whether to enable NetBIOS over

NetWare Disable Sets whether to enable NetWare.

EtherTalk (MB451/MB451w/MB471/MB471w/ MB491/MB491+/MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Only)

Frame Type Auto Selects a frame type.

IP Address Set Auto Sets the method of setting up IP address.

IPv4 Address 192.168.

Subnet Mask 255.255.

Gateway Address 0.0.0.0 Sets a gateway address.

DNS Server (Primary) 0.0.0.0 Sets an IP address for primary DNS

DNS Server (Secondary) 0.0.0.0 Sets an IP address for secondary DNS

WINS Server (Primary) 0.0.0.0 Sets a name or an IP address for the

Factory Default

IPv6 can be selected only by Telnet. When IPv6 is selected by Telnet, the screen before selecting items, [IPv6] is displayed, and on the screen after selecting items, nothing is selected. Display condition:TCP/IP protocol is enabled.

TCP. Display condition: TCP/IP protocol is enabled and the IP version is not set to IPv6.

Disable Sets whether to enable EtherTalk.

Display condition:Netware is enabled.

Display condition: TCP/IP protocol is enabled and the IP version is not set to IPv6.

Sets an IP address.

100.100

255.0.

Display condition: TCP/IP protocol is enabled and the IP version is not set to IPv6.

Sets a subnet mask. Display condition: TCP/IP protocol is enabled and the IP version is not set to IPv6.

Display condition: TCP/IP protocol is enabled and the IP version is not set to IPv6.

server. Display condition: TCP/IP protocol is enabled and the IP version is not set to IPv6.

WINS server. Display condition: TCP/IP protocol is enabled and the IP version is not set to IPv6.

Description

-96-

List of the Device Setting Menu Items

Network Setting

Item

WINS Server (Secondary) 0.0.0.0 Sets a name or an IP address for the

Web Enable Sets whether to enable access from a

Telnet Disable Sets whether to enable access from the

FTP Disable Sets whether to enable access from FTP.

IPSec Disable This item is displayed and it can be dis-

SNMP Enable Sets whether to enable access from

Network Scale Normal When [Normal] is set: the machine

HUB Link Setting Auto

TCP ACK Type1 Sets a type of TCP Acknowledgment.

Network PS-Protocol (MB451/MB451w/MB471/ MB471w/MB491/MB491+/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb Only)

Factory Default

WINS server. Display condition: TCP/IP protocol is enabled and the IP version is not set to IPv6.

web browser. Display condition: TCP/IP protocol is enabled.

Telne t . Display condition: TCP/IP protocol is enabled.

Display condition: TCP/IP protocol is enabled.

abled only when IPSec is set to valid.

SNMP. Display condition: Netware is enabled and TCP/IP is enabled.

works effectively even when connected to a HUB that has a spanning tree feature. However, printer start up time gets longer when computers are connected to two or three small LANs. When [

Small

from two or three small LANs to a largeLAN, but it may not work effectively when it is connected to a HUB with a spanning tree feature.

Sets the hub linking method. Usually, Negotiate

RAW Sets a PS-protocol.

select [Auto Negotiate].

When Type1 is set, the printer replies to

every packet.

When Type2 is set, the printer replies to

plural packets in a mass.

When printing comes to take time by the

setting of the hub, choosing Type2 may

improve the matter.

Usually, setting Type1 hasn't any problem.

Description

] is set: computers can cover

Configuring at the Operator Panel

-97-

List of the Device Setting Menu Items

Network Setting

Mail Server Setup

Item

Wireless Setting

Enabling Wired Communications

Factory Defaults

SMTP Server (NULL) Sets the IP address or host name for the

SMTP Port 25

SMTP Encryption None Selects an encryption method in the

Receive Setting Disable Select a protocol to use for the E-mail

POP3 Server (NULL) Sets the IP address or host name for the

POP3 Port 110 Sets the port number prepared by the

POP Encryption None Selects an encryption method or e-mail

Authentication Method None Sets the certification for e-mail transmis-

SMTP User ID (NULL) Sets a log-in name used for SMTP certifi-

SMTP Password (NULL) Sets a log-in password used for SMTP

POP User ID (NULL) Sets a log-in name onto the server used

POP Password (NULL) Sets a lo-in password onto the server

Automatic Setup (WPS)

Wireless Network Selection

Wireless reconnection

Execute

A list of access point name found in the search.

Manual Setup

WPS-PBC - WPS-PBC is executed.

WPS-PIN - WPS-PIN is executed.

SSID (NULL) Input SSID

Security Disable The security of the wireless LAN function

WEP Key (NULL) Input WEP Key

WPA Encryption Type

WPA Pre-shared Key

Factory Default

WPA-EAP can set only in Web.

This item is displayed when WEP was

selected in the Security item.

TKIP WPA-PSK coding method

This item is displayed when WPA or WPA2

was selected in the Security item.

(NULL) Input Pre Shared Key

This item is displayed when WPA or WPA2

was selected in the Security item.

- Wireless reconnection is executed.

- Wired environment is validated.

This item is displayed when Wireless LAN

is effective.

The settings of the network, mail server, LDAP

server, and secure protocol server are

returned to the default settings.

SMTP server.

Sets the port number. Usually, the default is used.

Available range: 1 to 65535

SMTP communication.

reception.

POP3 server.

POP3 on the POP3 server.

Available range: 1 to 65535.

transmission.

sion.

cation.

certification.

for POP certification or for printing

attached files of received e-mails.

used for POP certification or for printing

attached files of received e-mails.

Description

-98-

List of the Device Setting Menu Items

LDAP Server Setting

Secure Protocol Server Setting

Item

Server Setting LDAP Server (NULL) Sets an IP address or host name for the

Port No. 389 Sets a port number.

Timeout 30

Max. Entries 100 Sets the maximum number of search

Search Root (NULL) Specifies a position to start searching the

Attribute Name1 cn Specifies an attribute used for searching.

Name2 sn

Name3 given-

E-mail Address mail

Additional Filter (NULL)

Authentication Method Anony-

User ID (NULL) Sets a user ID for certification of the

Password (NULL) Sets a certification password for the

Encryption None Sets the encryption of communication

Domain (NULL) Sets a realm name for the Kelberos certi-

Factory Default

seconds

Name

mous

Description

LDAP server.

Available range: 1 to 65535.

Sets the timeout value for the search

response from the LDAP server.

Available range: 10 to 120 seconds.

results from the LDAP server.

LDAP directory.

Sets the certification method.

For Digest-MD5, the DNS server must be

set. For Secure Protocol, the secure pro-

tocol server must be set.

LDAP server. Maximum 80 characters.

Display condition: the authentication

method for LDAP is not set to [Anony-

mous].

LDAP server. Maximum 32 characters.

Display condition: the authentication

method for LDAP is not set to [Anony-

mous].

with the LDAP server.

fication.

Maximum 64 characters.

Configuring at the Operator Panel

-99-

List of the Device Setting Menu Items

 Management

Item

Default Mode Copy Sets the default mode of the machine.

Operation Clear

Sound Control

LocalInter-

face

System Setup

Operation Timeout 3 Sets time of automatic reset. Available

Clear After Job OFF Sets whether to reset after any job is

Key Touch Tone Volume Middle Sets the volume of the key-touch tone.

FAX Buzzer Volume Middle Sets the volume for transmission complete

USB Menu Soft Reset Disable Sets whether to enable the soft reset

Speed 480 Mbps Selects the maximum transfer speed of

USB PS-Protocol RAW Selects a USB PS-protocol.

Offline Receive Disable Sets whether to receive data in offline

Serial Number Enable Sets whether to use a USB serial number.

Access Control Disable Sets access control.

Factory Default

Description

range: 1 to 10 minutes.

completed.

acknowledgment.

command.

USB interface.

state or in recoverable error state.

Power Save

User Authentication Method Local Display condition: [Access Control] is set

to [User] or [Password].

Unit of Measure millimeter Selects a displayed unit (millimeter / inch)

of measure.

Date Format dd/mm/yyyy

Allow All Reports To Print Disable Sets whether to allow printing reports with

personal information.

Near Life LED Enable Sets whether to light an LED when a near

life warning occurs.

Near Life Status Enable Sets whether a message is displayed when

a near life warning occurs.

Address Information Lock Time Out 3 minutes Sets time until a lock is released by the

USB Memory Interface Enable When [Disable] is set. the scan to USB

Panel Contrast 0 Sets the LCD panel contrast. Available

Power Save Time 1 minute Sets time to enter the power save mode.

Sleep Time 30 minutes Sets time to enter the sleep mode.

Auto Power Off Time 4 hours Sets time interval to turn off the

machine when address book, telephone book, or profile is kept locked by the utilities. Available range: 1 to 10 minutes.

and the print from USB memory functions cannot be used.

range:

machine's power automatically.

±10 (1 increments).

- 100 -

Oki MB441, MB451, MB451w, MB461, MB461+LP User's Manual Advanced

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

 About This Manual

Terms in this document

Symbols in this document

Legends used in this manual

1. Copying

 Useful Functions

Sorting Copies (Sort)

Making Multiple Copies Onto One Sheet of Paper (Repeat)

Copying ID Cards (ID Card Copy)

Setting Margins (Margin)

Erasing Edge Shadows (Edge Erase)

Copying Different Size Documents (Mixed Size)

Note for Using Multiple Functions

2. Faxing

 Useful Operations for Transmission

Transmitting Duplex Documents (DuplexScan)

Changing Where Documents Are Loaded

Changing the Sender Name

Setting Prefix (PreFix)

Various Functions for Transmission

Redialing

Transmission in Real Time

Manual Transmission

Transmission to Multiple Destinations (Broadcast)

Transmission at a Specified Time (Set Tx time)

Fcode Transmission

Security Functions

Security Functions at Transmission

Various Settings for Fax Reception

When Received Image is Larger Than Paper Size

Changing Soft Ringer Volume

Forwarding Received Faxes As Fax Documents

Setting waiting time for a response

Faxing From a Computer

Sending a Fax From a Computer

Adding a Fax Number to the Phone Book

Grouping Entries

Attaching a Cover Sheet

Sending a Fax to a Group

Canceling a Fax Job From a Computer

Exporting and Importing Phone Book Data

Scan To FaxServer

Enabling the Scan To FaxServer function

Customizing the destination e-mail address

Customizing the e-mail text

3. Scanning

 Advanced Operations for Scanning to E-mail

Setting Sender and Reply to Addresses (From/Reply to)

Creating Templates

Using a Template

Advanced Operations for Scanning, Internet Faxing and Scanning to Fax Server

Specifying the File Name

Changing the Resolution (Document Type)

Changing the Scan Size (Scan Size)

Adjusting the Density (Density)

Specifying the File Format

Encrypting PDF

Setting a password for opening a document and authentication password

Use the default password

Setting the Compression Level

Setting the Grayscale

Using Drivers and Software

Using TWAIN Driver

Starting a Scan Job (for Windows)

Changing Settings

Starting a Scan Job (for Mac OS X) (MB441, MB451, MB451w, MB461, MB471, MB471w, MB491, MB491+, ES4161 MFP, ES4191 MFP, MPS4200mb)

Starting a Scan Job (for Mac OS X) (MB461+LP, MB491+LP, MPS4700mb)

Changing Settings (for Macintosh)

Using WIA Driver

Starting a Scan Job

Using Windows FAX and Scan

Start to read

Change settings

Using ICA Driver

Display the detailed information