Oki B 4545 MFP User Manual

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Copyright Information

Document Information ________________________________

B4545 MFP User’s Guide

P/N 59387801, Revision 1.3

October, 2006

Disclaimer__________________________________________

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer .

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the web site:

http://www.okiprintingsolutions.com

Trademark Information _______________________________

Oki and Microline are registered trademarks of Oki Electric Industry Company Ltd.

Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.

ENERGY STAR is a trademark of the United States Environmental Protection Agency.

Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company.

Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

Regulatory Information _______________________________

As an ENERGY STAR® Program Participant, the manufacturer has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

ENE_crt_b_p.jpg

B4545 MFP User’s Guide

WELCOME

You have just acquired a new generation communications terminal from Oki Data and we congratulate you on your choice.This multi-function terminal is capable of faxing, printing and scanning and furthermore can be used for Internet communications. Your terminal will meet all your professional requirements.

This User's Manual presents the following model:

Model Equipment

• Duplex unit scanner color

•Fax Modem

• 20 ppm Black & White laser printer

• 250 sheet paper tray

B4545 MFP

•USB Interface

• Parallel Interface

• LAN 10/100 Base T

• Companion Suite Pro PC

•Paper Port 9

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its direct access directory.

Providing access to the Internet, your terminal lets you, depending on model:

• send and receive faxes to E-mails thanks to the Fax to E-mail function

• send and receive E-mails

You can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript® level 3 language).

We strongly encourage you to spend a little time reading this Manual, so that you can use the numerous features of your terminal in the best possible manner.

List of accessories

The following additional accessories are available for these models:

• Directory card.

• 500-page paper tray

• Duplex unit

Consumables

Refer to the last page of this user manual for the references.

1. The list of accessories is subject to change without prior notice.

Contents

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Installing your terminal . . . . . . . . . . . . . . . . . . . . . . . . 9

Installation requirements . . . . . . . . . . . . . . . . . . . . .9

Unpacking the box. . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Unpacking the optional paper tray . . . . . . . . . . . . . . . . 12

Unpacking the duplex unit (optional) . . . . . . . . . . . . . . 13

Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installing the removeable parts. . . . . . . . . . . . . . . . . . 15

Installing the scanner paper tray . . . . . . . . . . . . . . .15

Installing the printer output stacker . . . . . . . . . . . . .16

Installing the printer paper tray . . . . . . . . . . . . . . . . 16

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Adjusting the original document output tray . . . . . . . 19

Loading paper in manual mode . . . . . . . . . . . . . . . .19

Installing the second paper tray (optional) . . . . . . . .20

Installing the Duplex unit (optional) . . . . . . . . . . . . . 22

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Telephone and LAN connection . . . . . . . . . . . . . . . .26

Power line connection and switch on . . . . . . . . . . . . 26

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Navigation methods. . . . . . . . . . . . . . . . . . . . . . . . . . 27

Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Access to functions . . . . . . . . . . . . . . . . . . . . . . . . .30

Guide to function list . . . . . . . . . . . . . . . . . . . . . . . . . 31

Setting your terminal . . . . . . . . . . . . . . . . . . . . . 38

Main settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Before transmission . . . . . . . . . . . . . . . . . . . . . . . .38

Before reception . . . . . . . . . . . . . . . . . . . . . . . . . .43

Technical parameters . . . . . . . . . . . . . . . . . . . . . . .47

Local Area Network (LAN) settings. . . . . . . . . . . . . . . . 50

Local network settings . . . . . . . . . . . . . . . . . . . . . . 50

Message service and the Internet . . . . . . . . . . . . . . . . 53

Initialization parameters . . . . . . . . . . . . . . . . . . . . . 54

Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

B4545 MFP User’s Guide

Internet Connection . . . . . . . . . . . . . . . . . . . . . . . .60

Deactivating the Internet function . . . . . . . . . . . . . . 61

Message service and the LAN . . . . . . . . . . . . . . . . . . . 61

Initialization parameters . . . . . . . . . . . . . . . . . . . . . 61

Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Creating contact record . . . . . . . . . . . . . . . . . . . . . . . 65

Adding a record . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Creating contact lists . . . . . . . . . . . . . . . . . . . . . . . . . 66

Adding a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Adding or deleting a number from the list . . . . . . . . .68

Consulting a record or a list . . . . . . . . . . . . . . . . . . . . 68

Modifying a record or a list . . . . . . . . . . . . . . . . . . . . . 68

Deleting a record or a list . . . . . . . . . . . . . . . . . . . . . . 69

Printing the directory . . . . . . . . . . . . . . . . . . . . . . . . . 69

Importing a directory . . . . . . . . . . . . . . . . . . . . . . . . . 69

The file structure . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Exporting a directory . . . . . . . . . . . . . . . . . . . . . . . . . 71

LDAP server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Accessing server contacts . . . . . . . . . . . . . . . . . . . .73

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Document depositing . . . . . . . . . . . . . . . . . . . . . . . 74

Choosing the resolution/contrast . . . . . . . . . . . . . . . 75

Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Transmission over the

Public Switched Telephone Network (PSTN) . . . . . . . .78

Transmission over the Internet . . . . . . . . . . . . . . . .81

Transmission waiting queue . . . . . . . . . . . . . . . . . .85

Cancelling a transmission in progress . . . . . . . . . . . .87

Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Reception over the

Public Switched Telephone Network (PSTN) . . . . . . . .87

Reception over the Internet . . . . . . . . . . . . . . . . . . . 87

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Local copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

B4545 MFP User’s Guide

Specific copy settings . . . . . . . . . . . . . . . . . . . . . . . 89

Local Copy Menu . . . . . . . . . . . . . . . . . . . . . . . . . .92

Description of ID CARD MODE . . . . . . . . . . . . . . . . .97

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Other functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Printing the functions list . . . . . . . . . . . . . . . . . . . 103

Printing the terminal settings . . . . . . . . . . . . . . . . . 103

Font printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Deposit and polling . . . . . . . . . . . . . . . . . . . . . . . . 104

Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Department code. . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Function management by the administrator . . . . . . 110

Use of the department codes by a department . . . .114

Charge code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Entering the charge code . . . . . . . . . . . . . . . . . . . 114

USB memory key . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Use of the USB memory key . . . . . . . . . . . . . . . . . 116

Print your documents . . . . . . . . . . . . . . . . . . . . . . 116

Delete your files located in the key . . . . . . . . . . . . . 117

Analyse the USB memory key content . . . . . . . . . . 118

Save a document on a USB memory key . . . . . . . . . 118

Mail box (MBX FAX) . . . . . . . . . . . . . . . . . . . . . . . . . 119

MBX management . . . . . . . . . . . . . . . . . . . . . . . . 121

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Replacing the consumables (toner and drum) . . . . . 125

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Servicing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Scanner calibration . . . . . . . . . . . . . . . . . . . . . . . 138

Incidents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Communication errors . . . . . . . . . . . . . . . . . . . . . 138

Printer errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Scanner incidents . . . . . . . . . . . . . . . . . . . . . . . . . 147

B4545 MFP User’s Guide

Miscellaneous incidents . . . . . . . . . . . . . . . . . . . . . 148

Terminal packing and transportation . . . . . . . . . . . 149

Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Unit characteristics . . . . . . . . . . . . . . . . . . . . . . . . 150

Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Service and Support . . . . . . . . . . . . . . . . . . . . . 154

B4545 MFP User’s Guide

Console

1. Key. Stops current printing

2. Key. Help in terminal use.

3. Key. Local photocopy.

4. Key. Reduce or enlarge.

6. Key. Scan to e-mail (send an

7. Key. Duplex print

8. Key. Selection of color mode.

9. Key. Scan resolution.

10. Key. Contrast setting.

11. Scan resolution mode (Fine, SFine, Photo).

12. Icon. Line status.

13. Icon. Color mode selected.

14. Indicator. Duplex print status.

15. Indicator. Toner Status.

16. Indicator. Printer paper jam.

Key. Scan to PC / scan to FTP.

Internet fax).

* On : communication in progress. * Flashing : communication setting

up.

* On : duplex mode activated * Out : duplex

*On : end of toner. * Flashing : near the end of toner.

mode deactivated.

17. Icon. Fax Reception * On : reception possible.

* Flashing : non-printed document(s)

in memory or being received

* Off : reception impossible.

18. Digital keyboard.

19. Alphabetical keyboard.

20.

Key. Deletes the character to the left

of the cursor.

21. Key. Input or line feed.

22. Key. Access to special characters

23. Key. Shift.

24. Key. Send fax.

25. OK. Key. Validates displayed selection.



26. Key. Access the menu and move

down through the menus.

27.

Key. Return to previous menu and

correction of text.



28. Key. Move up through the menus.

29. Key. Stops current operation.

30. Key. Access to directory and quick

dial numbers.

31. Key. Line manual connection, listen

for tone during fax sending (Fax model).

32. Key. Multiple contact sending

(fax, e-mail or SMS).

33 . Ke y. S end a n SM S. Thi s fe at ure is

not available.

INSTALLATION

Installing your terminal

Installation requirements

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics.

• Choose a location that is well ventilated.

• Make sure that you do not block the aeration grill located on the left side of the terminal. When installing the terminal close to a wall, make sure that the distance between the wall and the rear. Left hand side of the terminal is at least 10 inches (25 centimetres), to make opening of the cover easier and so as not to block the aeration grill of the terminal.

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

Installation

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

• Temperature: 10°C to 35°C (50°F to 95°F) with maximum fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with maximum fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit, which create the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

Installation

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount

of ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

Unpacking the box

+ Take the protection profiles, the packing material and the terminal out of the

shipping box.

+ Check that the following parts are in the box.

1 Installation Guide 2Terminal 3 Document Feeder 4Power Cord 5 Printer Output

Stacker

6 Phone Line Cord 7CD-ROM 8Image Drum

Cartridge

9 Toner Cartridge 10 Printer Paper Tray

Installation

Unpacking the optional paper tray

+ Remove the plastic bags and check for the parts illustrated below.

1 Paper Tray 2 Mechanical

unit paper tray

3Cardboard

box

Installing the optional paper tray (refer to paragraph

Installing the second paper tray (optional),

page 20)

Installation

Unpacking the duplex unit (optional)

+ Remove the plastic bags and check for the parts illustrated below.

1 Duplex Unit 2 Cardboard Box

+ Installing the Duplex

unit (refer to paragraph

Installing the Duplex unit (optional),

page 22).

Installation

Description

1 Adjustable

Paper Guide

2 Scroll Scanner

(ADF) 3Console 4Printer 5 Second Paper

Tray (Optional)

[500 pages] 6 Printer Paper

Feed Tray 7Manual Paper

Feed Tray 8Printer Output

Stacker 9USB Port 10 Chip Card

Reader 11 Access handle,

Flatbed Scanner 12 Original

document

output stacker 13 Document Feed

Tray for

scanning

10B

1B Parallel PC port 2B USB Port 3B LAN cable

socket 4B Telephone cable

socket 5B Toner Cartridge 6B Image Drum

Cartridge 7B Telephone Cord 8B Power Cord 9B Power Socket 10B On/Off Button

Installation

Installing the removeable parts

This section details the installation of the terminal’s removable parts.

Installing the scanner paper tray

+ Secure the document feeder by fitting the two clips (B) in the notches (A) provided

for this purpose.

Installation

Installing the printer output stacker

+ Insert the two clips (B) of the stacker into the notches (A) provided for this

purpose.

Installing the printer paper tray

+ Hold the tray in front of the printer (as shown in the drawing). Align the tabs

in the tray with the notches in the printer. Slowly press the tray into the printer until it snaps into place.

Installation

Loading paper

+ Remove the cover from the printer paper tray.

+ Press the paper size guide inside the tray on the right, in order to push both paper

size guides to the left or to the right.

+ Put a stack of paper into the tray (do not put in more than 250 pages). In case of

letterhead paper, be sure to place the paper printed side up.

+ Secure the stack of paper by pushing the paper size guides against the right and

left edges of the stack.

Caution - Do not add paper to the tray while the terminal is printing

Installation

Paper useable in the printer :

Printer paper tray 16 to 24 lb (60 to 90 g/m

Manual feed 16 to 43 lb. (60 to 160 g/m

+ Replace the printer paper tray cover.

Installation

Adjusting the original document output tray

+ Depending on the size of paper to scan, Letter or LGAL (LEGAL), adjust the supply

stop.

Loading paper in manual mode

When printing on special paper, such as 16 to 43 lb. ( 60 to 160 g/m2) maximum color paper or transparent file (laser printer compatible), you should load the paper manually, up to 10 sheets maximum. Insert your sheet of paper or film between the two feed guides 1 and 2 located on the paper tray cover until it stops in the printer.

+ Adjust to the size of the paper or film using the paper size guide 1 or 2.

Installation

Installing the second paper tray (optional)

1. Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place.

3. Remove the paper tray cover. 4. Press the support plate located on the

2. Position the printer above the additional paper tray unit. Align the coupling pins of the additional paper tray unit with the corresponding notches in the bottom of the printer.

paper tray until it locks into position.

Installation

5. Put a stack of 500 paper sheets, maximum, into the paper tray, making sure to always position

6. Put the cover back onto the tray, and insert the paper tray into the additional paper unit.

the paper so that the up-side, when the paper is packed, is always facing up.

Remark : always hold the paper tray with both hands when removing it or putting it back

into the additional paper unit.

Installation

Installing the Duplex unit (optional)

After installation and connection, the duplex unit will enable you to print, receive faxes or print local photocopies in duplex mode.

+ Switch off your terminal and pull out the mains plug.

+ Take the duplex unit out of its box and remove the protective film.

+ Remove the connector cover (C) to obtain access to the connector.

Installation

+ Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located

at the bottom left hand side of the terminal.

+ Insert the two plastic clips (B) in the two slots (A) provided for this purpose.

+ Hold the module in its housing, tip the access door to the two blue-colored locking

clips backwards.

Installation

+ Hold the duplex unit in position and press the two blue colored clips firmly,

one after the other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal.

+ Once the module is locked in position, close the door. The module is now

ready to operate.

+ Reconnect the mains plug and power the terminal using the mains switch

located on the left hand side.

Installation

Légende du schéma :

Connections

+ Make sure the On/Off switch is in position o (Off).

A : Parallel port B : USB Port C : LAN socket D : Telephone line socket E : Power cord recepticle F : Telephone line G : Power cord

Installation

Telephone and LAN connection

+ Plug the end of the telephone line (F) into the terminal socket (D) and the

other end into the wall telephone socket.

+ LAN connection (depending on model). Plug end of the LAN cord (as

provided by your network administrator) into the socket (C) of your terminal and the other end into your local network port dedicated to your terminal.

Power line connection and switch on

Caution - Refer to safety procedures in the chapter on Safety.

+ Plug the end of the mains power cord (G) into the socket (E) of the terminal

and the other end in the wall outlet.

+ Set the On/Off switch to position "I" (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the language and time of your terminal, refer to paragraph Setting your terminal, page 38.

GETTING STARTED

NAVIGATION METHODS

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 4 keys and allows you to move within the menus available on your terminal.

PRESENTATION

Getting started

Moving within the menus

To Use key Symbol used

Enter the main menu and move down through the menus.

Select the next line in a menu.

Select the previous line in a menu.

Validate the current selection.

Return to the previous menu.





Confirm and exit from the current menu.

Exit without confirming from the current menu.

Getting started

Moving within a data entry field

To Us e k ey Sy mb ol us ed

Move to the right.

Move to the left.

Confirm your entry.

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.





The display screen

The screen has two lines of 16 characters. The cursor shows the line you selected.

1DIRECTORY 2 SETUP

For menus with more than two choices, use the arrows the navigator to obtain the next (hidden) lines of the menu (3,4, etc.).

 or  of

Getting started

ACCESS TO FUNCTIONS

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

Menu-driven access

You can print the guide to find out the number of a function by pressing the key or by scrolling through the menus, as indicated below.

+ Press the  key, the functions menu appear.

1DIRECTORY 2SETUP

+ Use the or  navigator arrows to move the cursor in front

of the required function.

3FAX

5PRINT

+ Validate your choice by pressing OK.

+ When in the selected menu, use the  or  navigator arrows

to move the cursor in front of the required sub-function.

51 FUNCTIONS LIST

52 LOGS

+ Validate your choice by pressing OK.

Caution - The Duplex version cannot be used to print the guide.

Therefore it can only be printed on one side.

Direct access by number

You may print the functions list to find out the number of a function.

From the stand-by mode:

+ Press the  key, enter the number of the required

function and validate your choice by pressing OK.

Getting started

GUIDE TO FUNCTION LIST

MAIN MENU 1: DIRECTORY

Functions Function description Page

11 OK - NEW CONTACT Enter a new contact in the directory p. 65

12 OK - NEW LIST Enter a relay broadcast list p. 67 13 OK - MODIFY Modify a record or a list p. 68 14 OK - CANCEL Delete a record or a list p. 69 15 OK - PRINT Print the directory p. 69

16 OK - SAVE/LOAD Store the directory on a chip card p. 64 161 OK SAVE Save the directory to a chip card p. 64 162 OK L

17 OK

18 OK - EXPORTATION Export the directory by e-mailA p. 71

19 OK - LDAP SERVER Access to a directory server p. 72 191 OK ADDRESS IP address or server name p. 72 192 OK I 193 OK P 194 OK DN BASE Search database p. 72 195 OK PORT Connection port p. 72

A.Inaccessible if Menu 91 SUPPLIER is on WITHOUT ACCESS

OAD Load the directory from a chip card p. 64

- IMPORTATION Enable directory importation by e-mail

DENTIFIER Connection identifier p. 72

ASSWORD Connection password p. 72

p. 71

MAIN MENU 2: SETUP

Functions Function description Page

21 OK - DATE/TIME Enter the date and the time p. 39

211 OK MODIFY Modifying the date and time p. 39

212 OK AUTO ADJUST

22 OK - NUMBER / NAME Enter your name and your number p. 40 23 OK

- SEND Transmission settings p. 31

231 OK SEND REPORT Choose to print the communication report p. 42 232 OK MEMORY SEND. Send from feeder or memory p. 42 233 OK E

24 OK 241 OK R 242 OK N

CO PER. Set the economy period p. 43

- RECEPTION Reception settings p. 44

EC. PAPER Accept reception without paper p. 44

BR OF COPIES Number of copies of received documents p. 44

243 OK PC RECEPT. Choice for PC reception p. 45 244 OK D 245 OK R

2451 OK A

UPLEX Received fax printing in Recto /Verso mode p. 46

EDUCTION Reduction of received fax p. 46

UTOMATIC Automatic reduction of the received faxes p. 46

2452 OK FIXED Reduction with a coefficient p. 46

25 OK 251 OK T

- NETWORKS Setting networks p. 40

EL. NETWORK Ajust tel. network settings p. 40

2511 OK NETWORK TYPE Selection of network type p. 40

252 OK PREFIX Activate the dialing prefix p. 41

2521 OK S

IZE NUMBER Minimum size number to be send with

Automatic changeover between summer and winter time

prefix

p. 39

p. 41

Getting started

2522 OK PREFIX SET-

253 OK - LOCAL NETWORK LAN parameters settings p. 51 2531 OK CONFIGURATION Manual configuration p. 51 2532 OK IP ADDRESS Fax IP address p. 51 2533 OK SUBNET MASK subnet mask p. 51 2534 OK GATEWAY gateway #1 address p. 51 2535 OK IEEE ADRESS Fax IEEE adress p. 51 2536 OK NETBIOS 1 NetBIOS name 1 p. 51 2537 OK NETBIOS 2 NetBIOS name 2 p. 51 2538 OK WINS 1 Address of the NetBIOS name server 1 p. 51 2539 OK WINS 2 Address of the NetBIOS name server 2 p. 51

254 OK DOM LOGIN Domain login parameters for the Scan to

2541 OK USER User name for login on the local network p. 53 2542 OK PASSWORD Password for login on the local network p. 53 2543 OK DOM. NAME Domain name of the local network p. 53

255 OK SNTP SERVER SNTP server configuration p. 51 2551 OK ADDRESS SNTP server address p. 51 2552 OK PORT SNTP server port p. 51 2553 OK STATE SNTP server state p. 51 2554 OK TIME ZONE Time zone p. 53 2555 OK SUMMER TIME Adjusting the summer time offset p. 53

256 OK DE-REG. PC Deleting PC registrations p. 53

29 OK - TECHNICALS Technicals parameters p. 47

20 OK - GEOGRAPHICAL Geographical settings p. 40 201 OK COUNTRY Choice of country and language p. 40 202 OK NETWORK Choice of country 203 OK LANGUAGE Choice of language

MAIN MENU 2: SETUP

Functions Function description Page

TING

Setting dialing prefix p. 41

Disk function

p. 53

p. 41 p. 41

MAIN MENU 3: FAX

Functions Function description Page

31 OK - TRANSMISSION Single- and multiple-address transmission p. 78 32 OK - ECO TRANS. Send a document during the economy

period

33 OK - POLLING RX Polling request p. 104 34 OK 35 OK

- POLLING TX Deposit a document p. 104

- MBX SENDING Send to a mailbox p. 121

36 OK - MBX POLLING Poll a mailbox p. 122 37 OK

38 OK 381 OK P 382 OK A

- BROADCAST Broadcast transmission p. 44

- FAX ANSW. Control of fax answering machine p. 43

RINT Print fax messages stored in the memory p. 43 CTIVATION Activating or deactivating the answering

machin

383 OK A

NSWER CODE Saving an access code p. 43

39 OK - FAX FORWAD. Fax forwarding function p. 79

391 OK REROUTING Rerouting of received messages p. 79

p. 43

Getting started

MAIN MENU 3: FAX

Functions Function description Page

3911 OK ACTIVATION Rerouting activation p. 79

392 OK TX FORWARD. Tx forwarding function p. 80

3921 OK A

393 OK C

CTIVATION Tx forwarding activation p. 80

OPY Printing activation of rerouting fax p. 80

Getting started

MAIN MENU 4: SMS SERVICE (THIS FEATURE IS NOT AVAILABLE IN THE)

51 OK - FUNCTIONS LIST Function list printing p. 102 52 OK 53 OK 54 OK - SETUP User parameters printing p. 102 55 OK - COMMANDS Commands list printing (see 65 OK) 56 OK - LISTE MBX Mbx list printing (see 75 OK) 57 OK 58 OK 59 OK - DEPART. CODES Print a department code p. 111

Functions Function description Page

MAIN MENU 5: PRINT

Functions Function description Page

- LOGS Print TX and RX logs p. 102

- DIRECTORY Print the directory p. 69

- PCL FONTS Internal PCL fonts printing p. 103

- SGSCRIPT FONTS Internal SG Script fonts printing p. 103

MAIN MENU 6: COMMANDS

Functions Function description Page

61 OK - PERFORM Perform a command p. 85 62 OK - MODIFY Update of command p. 85 63 OK - CANCEL Delete a command p. 86 64 OK - PRINT Printing of a document in wait queue p. 86 65 OK - PRINT LIST Printing of the command list p. 86

MAIN MENU 7: MAILBOXES

Functions Function description Page

71 OK - CREATE MBX Creating and modification of a Mailbox p. 120 72 OK - DEPOSIT MBX Storing a document in a Mailbox p. 121 73 OK 74 OK 75 OK

- PRINT MBX Print content of a Mailbox p. 120

- DELETE MBX Delete an empty Mailbox p. 121

- PRT MBX LIST Print list of Mailbox p. 121

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

80 OK - CALIBRATION Scanner calibration p. 138

81 OK

811 OK L 812 OK LOCK KEYBD. Activate keyboard lock p. 106 813 OK LOCK NUMBER Activate dialing lock p. 107 814 OK L 815 OK LOCK SMS Activate SMS lock (feature not available) 816 OK L

82 OK - COUNTERS See the activity counters p. 103

- LOCK Activate an access limitation lock p. 106

OCKING CODE Locking code p. 106

OCK PARAMETERS Activate Internet settings lock p. 107

OCK MEDIA Activate media lock p. 107

Getting started

MAIN MENU 8: A

DVANCED FCT

Functions Function description Page

821 OK SENT PAGES Printed pages counter p. 103 822 OK RECEIVED PG Local copies counter p. 103 823 OK SCANNED PAGE Sent pages counter p. 103 824 OK D 825 OK P 826 OK PRINTED SHT Printed sheets counter p. 103

84 OK - COPY CIS scanner settings p. 89

841 OK RESOLUTION Resolution type choice p. 90 842 OK Z 843 OK A 844 OK ORIGIN Origin setting p. 90 845 OK CONTRAST Contrast setting p. 91 846 OK LUMINOSITY Luminosity setting p. 91 847 OK B

85 OK

851 OK PAPER Type of paper choice p. 91 852 OK PAPER TRAY Paper tray choice p. 91 853 OK PAPER SAVE Paper save activation mode p. 91 854 OK S.F MARGINS Set margins p. 92 855 OK FLATBED MARG Sheet-feed scanner margins setting p. 92 856 OK PRINTER MARG Printer margins setting p. 92 857 OK TOP PRINT Printer margins setting p. 92

859 OK PAPER FORMAT Select paper tray p. 99 8591 OK UPPER Select paper tray printer p. 99 8592 OK LOWER Select paper tray additional p. 99

86 OK - CONSUMABLES Consumables status p. 125 88 OK - DEPT. CODE Department code p. 109

881 OK ACTIVATION Activating/Deactivating the department

882 OK NEW DEPT. Setting the department codes p. 109 8821 OK DEPT. CODE Setting the department codes p. 109 8822 OK D

883 OK DELETE Deleting a department code p. 111

884 OK PRINT Printing a department code p. 111

UPLEX SCAN Received pages counter p. 103

RINTED PG Printed pages counter p. 103

OOMING Zoom setting p. 90 SSEMBLED Assembled or not copy choice p. 90

INDING Binding type choice p. 91

- SCAN. & PRINT Setting p. 91

code

EPT. NAME Setting the department name p. 111

p. 109

MAIN MENU 9: INTERNET

Functions Function description Page

91 OK - SUPPLIER Access to connection and message service

parameters

92 OK - INIT. PROVIDER Initialisationof your Provider

921 OK CONNECTION ISP parameters p. 55 9211 OK C

ALL NUMB. ISP call numberl p. 54

9212 OK IDENTIFIER ISP identifier p. 54 9213 OK PASSWORD ISP password p. 54

922 OK M

ESS. SERV Message service parameters p. 55

9221 OK IDENTIFIER Message service identifier p. 55 9222 OK PASSWORD Message service password p. 55 9233 OK E-MAIL ADR Message service e-mail address p. 55

p. 54

p. 55

Getting started

MAIN MENU 9: INTERNET

Functions Function description Page

923 OK SERVERS SMTP, POP3 and DNS parameters p. 55 9231 OK SMTP SMTP server p. 54 9232 OK POP3 POP3 server p. 54 9233 OK DNS 1 Primary DNS p. 54 9234 OK DNS 2 Primary DNS p. 54

924 OK SMTPAUTHENT. SMTP authentification access parameters p. 58 9241 OK ACTIVATION SMTP authentification activation p. 58

93 OK 94 OK

941 OK C

- IMMED ACCES

- SETTINGS

ONNEC. TYPE Select connection type p. 57

942 OK SEND TYPE Select transmission type p. 57

943 OK PERIOD Select the period of connection p. 58

944 OK DEPOSIT NOTI Select to print a deposit notice p. 58

945 OK PRINT Print Internet settings p. 58

95 OK 96 OK

97 OK

- E-MAIL

- TRI MAILS

- MAINTENANCE p. 124

971 OK CONNECTION Select connection type

972 OK CALL NUMB. Supplier’s dial-up number

973 OK IDENTIFIER Supplier’s identifer

974 OK PASSWORD Supplier’s password

A.These menus will appear only with valid ISPN setting B.Maintenance menus (Access limited according to service and country)

Immediate access to ISP Internet settings

Send an E-Mail

Select the reception type

p. 60 p. 57

p. 82

p. 59

Getting started

02 OK - PRINT DOCUMENT Printing documents p. 115 021 OK L 022 OK F

0221 OK ALL Printing all printable files p. 116 0222 OK SERIES Printing a series of files p. 116 0223 OK SELECTION Printing a selection of files p. 116

04 OK - SCAN TO Transferring media content to memory p. 117

07 OK - DELETE Erasing media p. 116 071 OK MANUAL Erasing selected files p. 116 072 OK AUTOMATIC Erasing files automatically p. 116

0721 OK ALL Printing all printable files p. 116 0722 OK S 0723 OK S

08 OK - MEDIA ANALYSIS Analysing the memory card or USB key p. 117

MAIN MENU 10: MEDIA

Functions Function description Page

IST Printing the document list p. 115 ILE Printing files p. 116

ERIES Printing a series of files p. 116 ELECTION Printing a selection of files p. 116

SETTING YOUR TERMINAL

MAIN SETTINGS

At terminal powerup, the screen displays:

You have to set the date and time, telephone network, language parameter and verify the other parameters listed below.

Date/Time

At any moment you may change the date and time on your fax machine.

BEFORE TRANSMISSION

Setting your terminal

To change the date and time:

+ Enter the numbers of the required time and date one after

Summer time / winter time setting

A menu is available from which you can chose to change to summer / winter time automatically or not.

The 21>DATE/TIME menu includes 2 submenus:

Manual mode

Your fax machine will prompt you to change the date and time via the numeric pad.

21 OK - SETUP / DATE/TIME

another, (for example November 8 2006 at 9h33, press 0 8 1 1 0 6 0 9 3 3) and press OK to confirm.

 211 OK - SETUP / DATE/TIME / MODIFY

Automatic mode

212 OK - SETUP / DATE/TIME / AUTO ADJUST

If you select NO and confirm with OK, the summer / winter time will not be changed automatically and a setting in the 211 Modify menu will be required from you for the terminal to be set to the new time.

If you select YES and confirm with OK, you will not have to care about any change at the end of March and October. You will just be informed of this change by a message on the screen.

The default for this parameter is NO.

Warning message

On automatic changing to summer / winter time, a message will be displayed to inform you that the fax time has been changed.

FRI 25 MAR 02:01 CHECK TIME

SUN 30 OCT 02:01 CHECK TIME

You next action on the fax keypad will cause this message to be automatically erased.

Setting your terminal

Your fax number/your name

Remark : In the United States, as required by FCC regulations, a heading

must be included on all FAX messages.

Your fax will print out your fax number on each document it transmits if you save this number and if the terminal is set to Sending header (refer to paragraph Technical parameters, page 47).

To save your fax number and your name:

22 OK - SETUP / NUMBER / NAME

+ Enter your fax number (20 digits max.) and press OK to confirm.

+ Enter your name (20 characters max) then press OK to confirm.

Type of network

You may connect your fax to either a PSTN or private network such as private automatic branch exchange (PABX). Select the network that applies.

To select the type of network:

2511 OK - SETUP / NETWORKS / TEL. NETWORK / NETWORK

TYPE

+ Select option Pabx or Pstn then confirm your choice with OK.

Geographical settings

These settings will enable you to use your terminal in different preset countries using different languages.

Country

By choosing a country, you initialize:

• the settings for the public telephone network,

• the language by default.

To select the country:

201 OK - SETUP / GEOGRAPHICAL / COUNTRY

+ Select the required option and press the OK key to confirm.

Network

This setting enables you to individually set the type of public telephone network so that your terminal can communicate over the public network of the country you have chosen in compliance with the applicable standards.

Remark : these settings are different from the Network Type (p. 31, which allows you to

choose between public and private network.

Setting your terminal

To select the network:

+ Select the required option and press the OK key to confirm.

Language

This setting enables you to choose a language other than that imposed by the Country setting.

To select the language:

+ Select the required option and press the OK key to confirm.

Local prefix

This function is used when your fax is installed with a private network, behind a company’s PABX. It allows you to program an additional automatic local prefix (to be defined), enabling you to automatically exit the company’s telephone network system, but only under certain conditions:

202 OK - SETUP / GEOGRAPHICAL / NETWORK

203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

• the company’s internal numbers, where a prefix is not required, must be short numbers less than the minimal size (to be defined, for example France has 10 digits),

• the outside numbers requiring a prefix, must be long numbers greater or equal to the minimal size (to be defined, for example France has 10 digits).

Programming your fax with the local prefix consists of two steps:

• defining the minimal size (or equal) of the company’s outside numbers,

• defining the outgoing local prefix of the company’s telephone network. This prefix will automatically be added as soon as an external number is dialed.

Caution - If you define a local prefix, do not add it to the

numbers stored in the directory, it will be automatically dialed with each number.

Prefix

252 OK - SETUP / NETWORKS / PREFIX

Defining the minimal size

2521 OK - SETUP / NETWORKS / PREFIX / SIZE

NUMBER

+ You can change the default value for the minimal size of the

company’s outside numbers and validate with OK. The minimal size will range between 1 and 30.

Setting your terminal

Defining the local prefix

+ Enter the outgoing local prefix of the company’s telephone network

Transmission report

You may print a transmission report for all communications over the telephone network (STN).

You may choose between more than one criteria for printing reports:

• With: a report is given when the transmission was properly performed or

•

• ON ERROR: a report is printed only if the transmission failed or is abando-

2522 OK - SETUP / NETWORKS / PREFIX / PREFIX SETTING

(maximum 5 characters) and validate with OK.

when it is completely abandoned (but there is only one report per request),

Without: no transmission report, however, your fax will note all transmis-

sions that took place in its log (refer to paragraph Logs, page 102),

Always: a report is printed with each transmission,

ned.

With each transmission report from memory, a reduced version of the first page is automatically reproduced.

To select the report type:

231 OK - SETUP / SEND / SEND REPORT

+ Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and

confirm your choice with OK.

Document feed type

You may choose the way you want to feed your documents:

• from memory, transmission will take place only after memory storage of the document and dialing. It allows you to get your originals back quickly to free up the terminal.

• from the feeder of the sheet-feed scanner (refer to paragraph Document depositing, page 74), transmission will occur after dialing. It allows transmission of larger documents.

To select the way you want to feed your documents:

232 OK - SETUP / SEND / MEMORY SEND.

+ Select the option MEMORY or FEEDER and validate your choice with OK.

Remark : in feeder mode, the reduced image will not appear on the transmission report.

Economy period

This function allows you to defer a fax transmission to "off-peak hours" and thus reduce the cost of your communications.

The economy period, via the telephone network (at off-peak hours), is preset by default from 7.00 pm to 7.30 am. Nevertheless you may change this time slot.

Setting your terminal

Modifying the economy period:

+ Enter the hours of the new economy period and confirm your

Using the economy period:

Enter the call number and confirm with OK.

Fax answering machine

The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them.

The "Fax Messages" indicator light lets you know the state of your Fax answering machine:

233 OK - SETUP / SEND / ECO PER.

selection with the key OK.

32 OK - FAX / ECO TRANS.

BEFORE RECEPTION

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the process of receiving faxes.

• Light off: memory full, the terminal cannot receive any more documents.

• You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for:

• printing fax messages in memory,

• activate or deactivate the fax answering machine.

Saving an access code

383 OK - FAX / FAX ANSW. / ANSWER CODE

+ Enter the code (4 digits) and confirm with OK.

Activating or deactivating the answering machine

382 OK - FAX / FAX ANSW. / ACTIVATION

+ If you saved an access code for your fax answering machine,

enter it and validate with OK.

+ Select the required option WITH or WITHOUT answering

machine and confirm you choice with OK.

Setting your terminal

Print fax messages stored in the memory

+ If you have defined an access code for your fax answering machine,

Documents received and stored in the memory are printed.

Reception without paper

Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper...).

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode WITHOUT PAPER, your fax saves the incoming messages

• reception mode WITH PAPER, your fax refuses all incoming subscribers.

To select the reception mode:

381 OK - FAX / FAX ANSW. / PRINT

enter it and press OK.

in the memory,

241 OK - SETUP / RECEPTION / REC. PAPER

+ Select the option WITH PAPER or WITHOUT PAPER and confirm your

choice with OK.

Remark : Paper out is indicated by a beep and a message on the screen.

Received faxes are then stored in memory (icon " printed as soon as you add paper into the feeder.

FAX MESSAGES" flashing) to be

Number of copies

You may print incoming documents more than once (1 to 99).

To set the number of each document received:

242 OK - SETUP / RECEPTION / NBR OF COPIES

+ Enter the wanted number of copies and confirm with OK.

At each document reception, your fax will print the number of copies requested.

Relay broadcast

Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list.

To do this the initiator fax and the remote fax must both have the relay function.

To relay you need to supply the remote fax with the document and the relay list number. The remote fax will then transmit this document to all subscribers on the list.

Once the relay is activated by your fax and as soon as the document is received by the remote fax, the document is printed before relaying to all subcribers on the list.

Setting your terminal

To activate relay from your fax machine:

+ Insert the document to relay (refer to paragraph Document

+ Select  37 OK- FAX / BROADCAST.

+ Enter the remote fax number where you will relay to or choose

+ Enter the relay list number used by the remote fax and

+ You may enter the time you wish to transmit the document

+ If you wish to modify the document feed type, select one of the

+ If you wish, you may enter the number of pages of your

depositing, page 74).

your dialing mode (refer to paragraph Dialing, page 76) and press OK.

press OK.

next to the current time and press OK.

options

documents before transmitting.

FEEDER or MEMORY , then press OK.

+ Activate relay by pressing key .

The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote fax which will relay the document.

Fax or PC reception (depending on model)

243 OK - SETUP / RECEPTION / PC RECEPT.

This menu, combined with a software program installed on your PC (supplied) will enable you to select the machine you wish to receive the documents on:

•fax.

•PC.

• PC if available, fax otherwise.

For more details, please refer to p. 121

Duplex printing (optional)

This function is only available if you have previously installed the duplex module and the additional paper tray at the back of your terminal.

After installing the Duplex module at the back of your multi-function terminal, you can print faxes received in two ways:

•SINGLE SIDED

• DOUBLE SIDED

All faxes received are printed according to the mode selected from the menu, no matter how the duplex key is set.

Setting your terminal

To select the fax print mode :

+ Select the required option SINGLE SIDED or DOUBLE SIDED and

Adjust to page

This option allows you to print out documents automatically adjusting them to the page format.

To turn adjust to page mode on:

+ Select the WITH option and confirm your choice using the OK key.

244 OK - SETUP / RECEPTION / DUPLEX

validate your choice with the OK key.

245 OK - SETUP / RECEPTION / REDUCTION

Setting your terminal

TECHNICAL PARAMETERS

As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters.

To set the technical parameters:

29 OK - SETUP / TECHNICALS

+ Select the desired parameter and confirm with OK.

+ With the keys  or , modify the parameter settings by

following the table below and press OK.

Parameter Setting Signification

1 - SCANNING MODE

2 - TX HEADER

3 - TX SPEED

4 - ECHO PROTECT

6 - EPT MODE

1 - NORMAL 2 - FINE 3 - SFINE 4 - PHOTO

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 12000 4 - 9600 5 - 7200 6 - 4800 7 - 2400

1 - WITH 2 - WITHOUT

Default value of the scan mode resolution for the documents to be transmitted.

If this parameter is on, your header will appear on all documents sent to your subscribers with your name, number, date and number of pages.

Note: In the United States, as required by FCC regulations, a heading must be included on all FAX messages.

Transmission speed for outgoing documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

If this parameter is on, the on-line echo will be reduced during long distance calls.

For some long distance calls (satellite), the on-line echo may disturb the call.

7 - COM. DISPLAY

8 - ECO ENERGY

1 - SPEED 2 - PAGE

NUMBER

1 - WITHOUT 2 - DELAY 5 MIN

3 - DELAY

15 MIN 4 - DELAY

30 MIN 5 - STDBY

PERIOD

Choice between transmission speed displayed or number of the page in progress.

Choosing the printer standby delay: the printer will switch to standby after a delay (in minutes) of NON-operation or during the period of time of your choice.

Setting your terminal

Parameter Setting Signification

10 - RX HEADER

11 - RX SPEED

12 - RINGS

20 - E.C.M.

(CORRECT THE CALL)

72 - MODEM SPEED

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400

2 TO 5

1 - WITH 2 - WITHOUT

1 - 56000 2 - 33600 3 - 14400 4 - 12000 5 - 9600 6 - 7200 7 - 4800 8 - 2400 9 - 1200

0 - 600

If this parameter is on, all documents received by your fax will include the subscriber’s header with his name, number (if available) fax print date and the page number. Note: In the United

States, as required by FCC regulations, a heading must be included on all FAX messages.

Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

Number of rings to automatically start your terminal.

This parameter helps correct the calls made on disturbed telephone lines. It is used when the

lines are weak or too noisy. Transmission times may be longer.

Choice of maximum Internet transmission speed. For a quality telephone line (compatible, no

echo), communications occur at the maximum speed.

However, it may be necessary to restrict the transmission speed for some Internet calls (bad line or bad ISP settings).

73 IMPROVE REP @

1 - WITH 2 - WITHOUT

This parameter lets you automatically register the Internet address of your subscriber’s fax during a call (if available).

Setting your terminal

Parameter Setting Signification

74 - ERASE MAILBOX

75 - TEXT ATTACHM.

76 ATTACHMENT FORMAT

1 - WITH

2 - WITHOUT

1 - WITH 2 - WITHOUT

1 - IMAGE 2 - PDF

When the fax machine receives an e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, prints and transmits with a notice of incomprehension to the message sender.

At E-mail reception, the fax does not destroy the MBX message, it prints a notice of incomprehension asking you to revise this message with your computer equipment. This parameter is useful only if you have PC equipment. The memory capacity is limited, you need to empty your MBX or else new messages may not be received.

Editing YES / NO and printing the received Internet documents.

Default format of document sent on the Internet :

PDF : monochrome or color IMAGE : monochrome (TIFF) or color (JPEG)

77 - LAN SPEED

80 - TONER SAVE

90 - RAW PORT

91 - PRINTER ERROR TIMEOUT

92 - PRINTER WAIT TIMEOUT

93 - REPALACE FORMAT

94 - PRINTER CLASS

AUTO 100 FULL 100 HALF 10 FULL 10 HALF

1 - WITH 2 - WHITHOUT

9100

30 mn Time-out before document being printed is

To define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN).

Makes printing lighter to save toner cartridge ink

RAW network print port connection

deleted following a print error in PC print mode

15 seconds

1 - NO 2 - Letter / A4

PCL / PC KIT PC KIT ONLY

Wait time-out for data from PC before the task is deleted in PC print

Page format change

Printing in PCL-/Postscript Mode Printing in GDI mode

Setting your terminal

LOCAL AREA NETWORK (LAN) SETTINGS

Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).

To benefit from all the available network options, you should make the following settings, described in the sections below:

Caution - Although rather simple, network settings sometimes

require a sound knowledge of your own computer configuration. If that is administrated by anyone in your company, we recommend you ask that person for the settings described below.

• local network settings, to introduce your fax machine into your local network.

• message service settings, for all your faxes and E-mails to be automatically managed by your message server.

LOCAL NETWORK SETTINGS

Automatic configuration

We recommend that you carry out a manual configuration of your terminal. The automatic configuration of the local network settings may be considered, if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN.

To automatically configure the local network settings:

2531 OK - SETUP / NETWORKS / LOCAL NETWORK /

CONFIGURATION

+ Choose AUTOMATIC and press OK to confirm. The terminal

scans the local network for a DHCP or BOOTP server that can assign it its settings dynamically (the message displayed).

+ Once the message SELF-CONF has disappeared, check for the

IP Address, Sub-network mask and Gateway address. If these are missing, you should carry out a manual configuration (see below).

SELF-CONF is

Manual configuration

To configure your terminal manually, you should obtain the usual information used to set a peripheral device (IP address, sub-network mask, network and gateway address).

Setting your terminal

To configure the local network setting manually:

+ Choose MANUAL and press OK to confirm.

IP address

+ Enter the IP address of your terminal and press OK to confirm.

Sub-network mask

+ Enter the sub-network mask of your terminal and press OK to confirm.

Gateway address

2531 OK - SETUP / NETWORKS / LOCAL NETWORK /

CONFIGURATION

2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP

ADRESSE

2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET

MASK.

2534 OK - SETUP / NETWORKS / LOCAL NETWORK /

GATEWAY

+ Enter the IP address of the network gateway and press OK to confirm.

IEEE address (or Ethernet address) or MAC address

2535 OK - SETUP / NETWORKS / LOCAL NETWORK / IEEE

ADRESSE

The Ethernet card of your terminal already has an unmodifiable, yet consultable, IEEE address.

Netbios names

These names, which can be used with the network options, are used to identify your terminal from a PC connected to a local network (for instance with the name "IMP-NETWORK-1").

2536 OK - SETUP / NETWORKS / LOCAL NETWORK /

NETBIOS 1

2537 OK - SETUP / NETWORKS / LOCAL NETWORK /

NETBIOS 2

+ Enter the selected name (15 characters max) and press OK to confirm.

The WINS1 and WINS2 servers, used with the network options, allow access to terminals on other sub-networks by means of their NetBIOS name.

Setting your terminal

These two addresses must be filled in for the Scan To Disk function (refer to paragraph Scan to Disk, page 84).

2538 OK - SETUP / NETWORKS / LOCAL NETWORK /

WINS 1

2539 OK - SETUP / NETWORKS / LOCAL NETWORK /

WINS 2

+ Enter the IP address of each server, then validate with OK.

Remark : If the terminal is set up in Automatic configuration mode (2531), these

addresses can be filled in automatically by certain DHCP servers.

SNTP server configuration

The terminal can automatically update its date and time when connecting to an SNTP server.

Server address

2551 OK - SETUP / NETWORKS / SNTP SERVER /

ADDRESS

+ Enter the name of the SNTP server, then validate with OK.

This name can be in the form of an IP address, a DNS address or a NetBIOS name.

Server port

 2552 OK - SETUP / NETWORKS / SNTP SERVER /

PORT

+ Enter the server port number, then validate with OK.

The port by default is port 123.

Activating the server access

 2553 OK - SETUP / NETWORKS / SNTP SERVER /

STATE

+ To activate the SNTP server, select WITH in the drop-down

menu then validate with OK.

Time zone

 2554 OK - SETUP / NETWORKS / SNTP SERVER /

TIME ZONE

+ Select the time zone where the terminal is located from the

drop-down list then validate with OK.

If you have activated the automatic summer time management (menu 212), the TIME ZONE setting is initialised automatically.

Setting your terminal

Summer time

 2555 OK - SETUP / NETWORKS / SNTP SERVER / SUMMER

TIME

+ Select the appropriate time setting in the drop-down list: winter time,

summer time +1 or summer time +2, then validate with OK.

Remark : This menu is not displayed if the menu 212 is activated.

PC de-registering

This menu lets you delete one or more PCs connected to the terminal via the LAN.

256 OK - SETUP / NETWORKS / DE-REG. PC

+ Select the PC that you want to delete from the list by means of the 

and  arrows, then validate with OK.

Case of connection to a domain (for instance with Windows NT, 2000 or XP)

The terminal can identify itself on the local network by using the parameters of a user account, before it can, among others, archive documents by means of the Scan to Disk function (refer to paragraph Scan to Disk, page 84).

Once these parameters have been filled in, they will be used by default, if you do not declare a user name and password when using the function.

2541 OK - SETUP / NETWORKS / DOM LOGIN / USER

+ Enter the user name for login on the local network, then validate with

OK.

2542 OK - SETUP / NETWORKS / DOM LOGIN / PASSWORD

+ Enter the password for login on the local network, then validate with OK.

Domain name

2543 OK - SETUP / NETWORKS / DOM LOGIN / DOM. NAME

+ Enter the domain name of the local network, then validate with OK.

Setting your terminal

MESSAGE SERVICE AND THE INTERNET

Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox). Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts at your disposal a server, or computer system which allows you to connect to the Internet and your mailbox through your telephone line.

Before worldwide transmission, you must:

• take out an Internet subscription from an Internet Service Provi-

• check that all initialisation parameters correspond to those provi-

• perform the proper settings, if needed, for the Internet connec-

You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or E-mails. Both operations will be

performed during an Internet connection.

der (ISP),

ded by your ISP,

tion.

INITIALIZATION PARAMETERS

You must define or, at least check all parameters needed to identify yourself with the Internet. Your ISP will provide you with these parameters as soon as you are registered with them.

The parameters are divided in 4 categories:

• connection, allows you to identify the dial up number, the connection identifier and the connection password,

• message service, allows you to define the message service identifier, the message service password and the E-Mail address,

• servers, allows you to identify the name of the OP address of Internet SMTP providers (send) and POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server address is made up of 4 groups of 3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification protocol when the SMTP server used requests this to end e-mails.

Access to connection and message service parameters

91 OK - INTERNET / SUPPLIER

+ Select the Internet provider from the list NO ACCESS,

PROVIDER_1, PROVIDER_2, PROVIDER_3, PROVIDER_4, PROVIDER_5, PROVIDER_6 or LOCAL NETWORK, and press OK.

Setting your terminal

+ Enter the CALL NUMB., press OK.

Choosing NO ACCESS disables access to Internet functions. OK.

92 OK - INTERNET / INIT. PROVIDER

921 OK - INTERNET / INIT. PROVIDER / CONNECTION

+ Enter connection IDENTIFIER

, press OK.

+ Enter connection PASSWORD, press OK.

922 OK - INTERNET / INIT. PROVIDER / MESS. SERV

+ Enter Email IDENTIFIER, press OK.

+ Enter Email PASSWORD, press OK.

+ Enter E-MAIL ADR, press OK.

Access to servers parameters

923 OK - INTERNET / INIT. PROVIDER / SERVERS

+ Enter SMTP, press OK.

+ Enter POP3, press OK.

+ Enter DNS 1 (primary), press OK.

+ Enter DNS 2 (secondary), press OK.

Sample Internet settings for the terminal (56 kbps modem)

Your access provider should give you the following information:

CALL NUMBER: 08 60 00 10 00

CONNECTION IDENTIFIER: sg048944@wn.net

CONNECTION PASSWORD: *****

MESSAGE SERVICE IDENTIFER: demo jt12

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: demo2@gofornet.com

SERVER:

SMTP mail.gofornet.com

POP mail.gofornet.com

DNS 1 103.195.014.001

DNS 2 103.195.014.002

Non-functional data given by way of example.

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

Setting your terminal

You should then complete the following MENUS on your fax machine:

91 Supplier Provider 1

Connection

9211 Call numb. 0860001000

9212 Identifier sg048944@wn.net

9213 Password *****

MESSAGE SERVICE

9221 Email ID demo jt 12

9222 EMAIL PASSWORD *****

9223 E-Mail adr demo2@gofornet.com

Servers

9231 SMTP mail.gofornet.com

9232 POP3 mail.gofornet.com

9233 DNS 1 103.195.014.001

9234 DNS 2 103.195.014.002

smtp authent.

9241 activation With or Without

Your terminal is now configured.

Setting your terminal

The settings are divided into several categories:

• the standard settings define the connection type and frequency to the

• the E-mail sorting defines treatment for all stored E-mail messages recei-

Standard settings

Your terminal has two types of settings that let you define:

• The type and frequency of the connection to your ISP.

SETTINGS

Internet as well as the transmission type for your documents,

ved.

SET TIMES

PERIODIC

an Internet connection is established every day at 9:00 am, 12:30 am and 5:00 pm

an Internet connection is established every 3 hours. (default value)

an Internet connection is established at your

ON DEMAND

request by IMMED. ACCESS (refer to paragraph Internet Connection, page 60)

A. To avoid Internet access saturation, the automatic connection will occur in

reality 12 minutes, give or take, around the requested time.

• Type of transmission over the Internet.

IMMEDIATE

DURING CONNECTIONS

document transmission will occur immediately at each transmission request

transmissions will only occur at programmed connections SET TIMES or PERIODIC TYPE

At any moment you may print the settings of your terminal to know their status.

Selecting the connection type

941 OK - INTERNET / SETTINGS / CONNEC. TYPE

+ Select one of the connection options among SET TIMES, PERIODIC or

ON DEMAND and press OK to confirm.

Selecting the transmission type

942 OK - INTERNET / SETTINGS / SEND TYPE

+ Select one of the send options IMMEDIATE or DURING CNX then press

OK to validate.

Setting your terminal

Changing the connection period (PERIODIC type)

+ With the PERIODIC mode, enter the new connection period by

An Internet connection will be established every three hours (default value).

Modifying the connection time(s) (SET TIMES type)

+ After selecting the SET TIMES mode, use the  and  keys to

Selecting the print mode for the deposit notice

943 OK - INTERNET / SETTINGS / PERIOD

means of the numerical keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

943 OK - INTERNET / SETTINGS / TIME SETTINGS

place the cursor under the figure to be modified. Enter the new connection time(s) by means of the numeric keypad (value between 00:01 and 23:59) and validate with the OK key.

944 OK - INTERNET / SETTINGS / DEPOSIT NOTI

+ Select one of the deposit notice options WITH, WITHOUT,

ALWAYS

or ON ERROR and press OK to confirm.

Printing the Internet settings

945 OK - INTERNET / SETTINGS / PRINT

The Internet settings are printed. These settings may also be printed together with all the other settings of your terminal (refer to paragraph Printing the terminal settings, page 102).

Access to the authentification SMTP parameters

924 OK - INTERNET / INIT. PROVIDER /

SMTPAUTHENT.

In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK key.

In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification parameters, then validate with Access to SMTP authentification parameters by pressing OK key. When you select AUTHENT. SPEC, carry out the two following operations

+ Enter the IDENTIFIER then validate with OK key.

+ Enter the PASSWORD then validate with OK key.

Setting your terminal

Mail sorting

This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices:

• F@X ONLY, lets you poll and print E-Mails in your terminal.

• PC ONLY, lets you keep your E-Mails in you mailbox for later use with a

• SHARE PC lets you:

FAX Only mode

+ Select option FAX ONLY and press OK to confirm.

All E-Mails are polled and printed.

computer (no E-Mail poll),

- if your PC and fax have two different addresses, transfer all mails or only those with attachments to a PC,

- if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC.

96 OK - INTERNET / TRI MAILS

PC Only mode

+ Select option PC ONLY and press OK to confirm.

The E-mails are neither polled nor printed and they may be used with a computer.

At each connection, the number of E-mails in your mailbox is displayed on the screen.

Share PC mode

+ Select option SHARE PC and press OK to confirm.

You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.

To transfer the E-Mails to a PC:

+ Select option WITH PC TRANS. and press OK to confirm.

+ Enter the E-Mail address of the computer you wish to transfer your

E-Mail and press OK to confirm.

+ Select your option from the table below and press OK to confirm.

Menu Description

SEND ALL MAILS All E-Mails are sent to the PC.

The fax machine polls and prints the usable E-mails

UNUSABLE ATTAC

and transfers to the PC mailbox all the E-mails containing attachments it cannot use.

Setting your terminal

To use the fax as an E-Mail printer:

+ Select option W/O PC TRANS and press OK to confirm.

+ Select your option from the table below and validate with OK.

Menu Description

DELETE MAILS

SAVE MAILS

At each connection, the number of E-mails still present in your mailbox are displayed on the screen.

An I n tern et co nnec ti on is made wi th an ISP. It al lo ws bo th do cume nt sending and reception while connected. A connection takes place the following way:

• Send to one or more of your subscriber’s Internet mailboxes, all

• Reception of all fax-Internet and E-Mails deposited in your perso-

You may connect either immediately or automatically depending on the time periods defined. The triggering of a programmed Internet connection depends on the standard settings of your terminal.

The E-mails opened and read by the fax (w/ o attachment) are erased after the fax has printed.

The E-mails opened and read by the fax are not erased.

INTERNET CONNECTION

fax-Internet documents waiting for transmission. If you are sending to a computer, the transmitted fax will be received as an attachment to an E-Mail.

nal Internet mailbox.

Immediate connection to the Internet

There are two methods to immediately connect to the Internet:

Access through the menu:

93 OK - INTERNET / IMMED ACCES

Programmed connection

An automatic connection to the Internet depends on how your terminal is programmed and more particularly on the standard settings (refer to paragraph Standard settings, page 57).

Setting your terminal

If you do not wish to use the Internet functions:

+ Select NO ACCESS in the ISP list and confirm with OK.

MESSAGE SERVICE AND THE LAN

Your terminal also lets you send and receive documents and E-mails from subscribers throughout your local area network (LAN). Before LAN transmission, you must:

• check that all initialisation parameters correspond to those configured in

• perform the proper settings, if needed, for the LAN connection.

DEACTIVATING THE INTERNET FUNCTION

91 OK - INTERNET / SUPPLIER

your LAN,

INITIALIZATION PARAMETERS

You must define or, at least check all parameters needed to identify yourself with the LAN. If you do not know these parameters, contact your LAN administrator.

The parameters are divided in 3 categories:

• message service, allows you to define the message service identifier, the message service password and the E-Mail address,

• SMTP Authentification, used to activate the authentification protocol when the SMTP server used requests this to end e-mails.

Access to connection and message service parameters

91 OK - INTERNET / SUPPLIER

+ Select LOCAL NETWORK from the list and press OK.

Choosing

92 OK - INTERNET / INIT. ETHERNET

NO ACCESS disables access to LAN / Internet functions.

921 OK - INTERNET / INIT. ETHERNET / MESS. SERV

+ Enter Email IDENTIFIER, press OK.

+ Enter Email PASSWORD, press OK.

+ Enter E-MAIL ADR, press OK.

Setting your terminal

Access to servers parameters

+ Enter SMTP, press OK.

+ Enter POP3, press OK.

+ Enter DNS 1 (primary), press OK.

+ Enter DNS 2 (secondary), press OK.

Sample LAN settings for the terminal

If your LAN settings are as follows:

MESSAGE SERVICE IDENTIFER: demo jt13

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: demo2@myintranet.com

SERVER:

922 OK - INTERNET / INIT. ETHERNET / SERVERS

SMTP mail.myintranet.com

POP mail.myintranet.com

DNS 1 102.195.014.001

DNS 2 102.195.014.002

Non-functional data given by way of example.

then, you should complete the following MENUS on your fax machine:

91 supplier LOCAL NETWORK

message service

9221 Email ID demo jt13

9222 EMAIL PASSWORD *****

9223 E-Mail adr demo2@myintranet.com

Servers

9231 SMTP mail.myintranet.com

9232 POP3 mail.myintranet.com

9233 DNS 1 102.195.014.001

9234 DNS 2 102.195.014.002

Setting your terminal

smtp authent.

9241 activation With or Without

Your terminal now configured, you can:

• configure the standard settings, to connect to your LAN, and the E-mail sorting (refer to paragraph Settings, page 57),

• configure the LAN connection (refer to paragraph Internet Connection, page 60),

• deactivate the LAN function (refer to paragraph Deactivating the Internet function, page 61).

OPERATION

SENDING

Faxes sent over the telephone network are sent from the feeder or the memory.

Documents sent over the Internet are first memorized and sent at the time of Internet connection.

Over the telephone network: all fax transmissions are in black and white. Over the Internet: you can send black and white documents (TIFF or PDF

format) or color documents (JPEG or PDF format).

Scanner

From the automatic feeder tray

Caution - If you put the documents to send upside down, the contact will

receive a blank page.

DOCUMENT DEPOSITING

+ Place your original documents in

the document feeder:

- face printed on the top,

- first page under the stack.

+ Set the paper guides (1) to the

document width.

+ Once the operation is over, take

your original documents back from the document exit tray.

Operation

Remark : Since the addressee’s number is generally on the document to be trans-

mitted, you may also dial before positioning the document.

From the flat scanner

+ Using the handle, lift up the

document feeder tray.

+ Put your document, with the

printed face down on the scanner

window (1). The scanner origin is located at your end, to the left, as shown opposite.

+ Once the operation is complete,

lift the document feeder tray and recover your document.

CHOOSING THE RESOLUTION/CONTRAST

Resolution

You have 4 modes for document transmission. The mode choice depends on the type of document to be

transmitted:

• Normal mode, to be used for good quality documents, without drawings or small details

• Fine mode, symbolised by Fine at the bottom of the display screen. To be used for documents with drawings or small characters

• Super Fine mode, symbolised by SFine at the bottom of the display screen. To be used for documents with very fine or small character drawings

• Photo mode symbolised by Photo at the bottom of the display screen. To be used for photographic documents

To select the resolution mode:

+ Press key as many times as necessary to select the required

mode. A

 icon on the screen shows the current mode.

Contrast

You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it.

To set the contrast:

Operation

From the directory

+ Press as many times as necessary to choose the desired contrast,

as shown by the position of a cursor.

DIALING

dialing alphabetically

+ Enter the first letter of your subscriber’s name with the alphanumeric

keypad, then add the remaining letters until your subscriber’s name is complete.

Assigned number dialing

+ Press key

Your fax displays the names of your correspondents and the lists of correspondents in the address book in increasing alphabetical order.

then

+ Use the  or  keys of the browser to scroll through the

correspondents and lists of correspondents, and to select the correspondent or list of correspondents you require.

+ Press key

Then press the letter assigned to the subscriber (refer to paragraph Adding a record, page -65) The screen displays the corresponding name.

+ Enter the subscriber or subscriber list assigned number.

The screen displays the name of the subscriber or subscriber list assigned to this number

Using the last number dialed key

You can redial one number among the ten last numbers you just dialled before.

For a fax number (Tel in the Directory)

+ Press the key

If the redial list is empty the display will show :

TO:

Operation

+ You may enter the call number of the subscriber using the key

block or the directory.

+ Confirm with the key to send the fax copy.

When the redial list is not empty the display will show:

REDIAL ↑↓

TO : _

+ Using the keys  or within the navigator you can scroll

through the numbers already available in the Redial-list.

+ You may select a call number or eventually enter the number

via the the numerical key pad or using the directory.

+ Confirm the number with the key to send the fax copy.

For an Internet transmission

+ Press the key.

If the redial list is empty the display will show:

TYPE ADDRESS: _

+ You may enter the e-mail address of the subscriber using the

alphanumerical keys or the directory.

+ Confirm the entry with the key to send the message.

If the redial list contains call numbers the display will show:

REDIAL ↑↓

TO : _

+ Using the keys  or  within the navigator you can scroll

through the e-mail addresses allready available in the Redial-listing.

+ You may select the e-mail address or eventually enter the

e-mail address using the alphanumerical keys or the directory.

+ Confirm the address with the key to send the message.

To multiple numbers

You may dial to send a document simultaneously to multiple call numbers.

Caution - This may be achieved only if the terminal is parametered

to send from the memory (refer to paragraph Document feed type, page -42).

+ Enter the fax or E-mail address, or use the Directory (refer to

above paragraphs).

Operation

Immediate transmission

+ Press key and enter the number of the second subscriber or second

subscriber list

+ Repeat this last step for all subscribers or subscriber lists (maximum 10

subscribers or subscriber lists).

+ Press OK, , or to confirm the last addressee depending on the

required operation.

TRANSMISSION OVER THE

PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

+ Position the document (refer to paragraph Document depositing,

page -74).

+ Enter the fax number or choose your dialing mode (refer to paragraph

Dialing, page -76) then press The "Line" icon flashes during the call phase, it stays lit when both faxes are in communication.

+ At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time. To program a postponed transmission you need to identify the subscriber

number, transmission time, feeder type and number of pages.

To delay the transmission time of your document :

+ Position the document (refer to paragraph Document depositing,

page -74)

+ Select  31 OK - FAX / TRANSMISSION.

+ Enter the subscriber number you wish to program at a different time or

choose your dialing mode (refer to paragraph Dialing, page -76) and confirm with OK.

+ Next to the current time, enter the new time and confirm with OK.

+ Choose the required IMAGE or PDF format.

+ Choose SCAN B & W or COLOR SCAN.

+ Adjust the contrast and confirm by pressing the OK key.

+ Select the feed type, FEEDER or MEMORY and confirm with OK (refer to

paragraph Document feed type, page -42).

Operation

+ You may enter the number of pages before transmission and

confirm with OK.

+ Confirm postponed transmission by pressing key .

Your document is stored and will be sent at the new time.

Remark : When sending in "Deferred Send" mode, make sure that the document in

the feeder tray or on the scanner window is located in the right direction.

Transmission with auto redial

This function allows you to monitor the dialing operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps.

This function allows for example:

• to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission.

• to control the communication progress in case of uncertain numbers, etc.

To take the line manually:

+ Place the document in the fax feeder.

+ Press .

+ If necessary, set the sound level with navigator  or  keys.

+ If not already done, enter the subscriber number (or refer to

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

+ Press to start the document transmission.

If your terminal is set in order to print a transmission report (refer to paragraph Main settings, page -38), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual.

Rerouting

This function is used to reroute faxes received to a directory contact. To use this function, you

have to perform two operations: set the rerouting address of the fax and activate rerouting.

paragraph Using the last number dialed key, page -76 to call back the last subscriber).

Activate rerouting

3911 OK - FAX / FAX FORWAD. / REROUTING /

ACTIVATION

+ Using the keys or within the navigator, select option >>3911

WITH

Operation

+ Confirm with the OK key.

Remark : If the function WITHOUT is selected the menu 3912 will not be included in the

functions overview, when it is printed out.

Set the re-direction contact

3912 OK - FAX / FAX FORWAD. / REROUTING / CALL NUM-

BER

+ Using the keys  and  within the navigator select the subscriber

from the directory (if the directory is empty the display will show

DIRECTORY EMPTY). Enter the number of the subscriber manually or

store the name and related number in the directory

393 OK - FAX / FAX FORWAD. / COPY

+ Using the keys  and  within the navigator select the COPY option

(local printout of the information relayed to your system) either or WITHOUT.

+ Confirm with the OK key.

Caution - E-mails can only be relayed to e-mail addresses. The

configuration of landlines does not provide for relaying to fax machines.

WITH

Tx forwarding

This function is used to configure the terminal so that any document transmitted (by fax or to an e-mail address) is also sent to a third party. The recipient will be selected from the entries in your terminal’s directory. It may be a fax machine number, an e-mail address or an FTP address.

3921 OK - FAX / FAX FORWAD. / TX FORWARD./ ACTIVA-

TION

+ Using the keys  or  within the navigator select WITH ou WITHOUT

and confirm with the OK key.

Remark : If you choose without, the menu 3922 won’t be displayed.

3922 OK - FAX / FAX FORWAD. / TX FORWARD. / CALL NUM-

BER

+ Select the recipient you want from the directory and confirm by

pressing OK.

+ The function is active and from now on any documents transmitted will

have a copy sent to the selected recipient.

+ The transmission mode to the copied recipient depends on the type of

short numbers in the directory:

• If the short number is a telephone number or a mixed number (tel + e-mail or tel + FTP) the copy will be sent by fax to the recipient’s telephone number.

• If the short number is an e-mail address or an FTP number, the copy will be sent in IP mode to the recipient’s e-mail or FTP address.

Caution - The Tx forwarding function does not operate in PC mode.

Operation

Sending a black and white document to an E-Mail address

TRANSMISSION OVER THE INTERNET

+ Position the document (refer to paragraph Document

depositing, page -74).

+ Press the key and enter the recipient’s E-mail address

or choose your dialing mode (refer to paragraph Dialing, page -76).

+ Adjust the contrast and the resolution if necessary (refer to

paragraph Choosing the resolution/contrast, page -75).

+ Press the key.

If your contact has a PC, he will receive an E-mail to which your fax is attached in monochrome PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a color document to an E-mail address

+ Position the document (refer to paragraph Document

depositing, page -74).

+ Press the key and enter the addressee’s E-mail address

or choose your dialing mode (refer to paragraph Dialing, page -76).

+ Adjust the contrast and the resolution if necessary (refer to

paragraph Choosing the resolution/contrast, page -75).

+ Press the key.

The document is scanned and memorised, it will be sent at the time of Internet connection.

If your contact has a PC, he will receive an E-mail to which your fax is attached in color PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a typed message to an E-Mail address

You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad message (the attachment is a scanned paper document).

Operation

Access through the menu.

95 OK - INTERNET / E-MAIL

Direct access.

+ Press key .

Then, to send to E-mail address.

+ Enter the addressee’s E-mail address or choose your dialing mode (refer

to paragraph Dialing, page -76).

+ Enter the address of who you want to receive a copy of the document

(CC:), and press OK to confirm.

+ Enter the subject (80 characters max.) and press OK.

+ Enter the text with the alphabetical keypad (100 lines of 80 characters)

and confirm with OK.

+ To go to the next line, use key .

Then, you can choose between two options:

+ Send the typed mail directly. Press OK, the mail is memorised and will

be sent at the next Internet connection, validate by pressing the key. Your subscriber will receive an E-mail.

Add an attachment (scanned document) to your mail:

+ Select the scanner to use to scan your document. SCANNER ADF

(scroll scanner) or FLAT SCANNER (refer to paragraph Description, page -14).

+ Validate with OK key.

+ Select B&W SCAN to send a black and white document or COLOR

SCAN to send a color document, and validate with OK key (this setting can be changed at any time during the send procedure, using the color key).

+ Enter the name of the attachment and validate with OK key.

+ If necessary, change the attachment format: PDF or IMAGE and

validate with OK key.

+ If you have started to scan with the flat scanner, the unit will scan the

other pages. Put your second page to scan, select NEXT and validate with OK.

+ Press key @.

+ Set contrast and resolution if necessary (refer to paragraph Choosing

the resolution/contrast, page -75).

+ Press key .

The document is scanned and the mail sent to memory. It will be sent during the next connection to the Internet.

Operation

Your contact will receive an E-mail with an attachment.

Scan to FTP

The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving.

To connect to the FTP server, you must know the name of the FTP user and the PASSWORD.

When sending files, the terminal connects to the FTP server using the defined connection parameters.

Simply put the file in an FTP server :

+ Put the document in one of the scanners (refer to paragraph

Document depositing, page -74).

+ Press key PC. A choice screen is displayed.

+ Select Scan to FTP with keys or  then press OK key.

+ Enter the FTP address of the server or select it from the

directory by pressing the key.

+ Enter the name of the FTP user (operation not necessary when

the address is in the directory).

+ Enter the password of the FTP user (operation not necessary

when the address is selected in the directory).

+ Select the scanner to use to scan the document, SCANNER

ADF (scroll scanner) or FLAT SCANNER (refer to paragraph Description, page -14).

+ Validate with OK key.

+ Select B&W SCAN to send a document in black and white or

COLOR SCAN to send a document in color. Validate with OK key (this setting may be changed at any time during the send procedure with the color key).

+ Enter the name of the attachment and validate with OK key.

+ If necessary, change the attachment format: PDF or IMAGE

and validate with OK key.

+ If you have started to scan with the flat scanner, the unit will

scan the other pages. Put your second page to scan, select NEXT and validate with OK.

Multi-contact sending.

Multi-contact sending is not possible with the key dedicated to this function.

To make this type of send, you have to create a group containing exclusively the FTP addresses.

Operation

Scan to Disk

Then carry out the same operations as for sending to one address, except that you select an FTP address group in the directory, and not a single address.

The Scan to Disk function allows you to place your TIFF, JPEG and PDF files in a shared directory, on your PC for instance.

To access the shared folder you have to supply a user name and password for login on the network.

When files are to be sent, the machine connects itself to the terminal on which the directory is shared (for instance your PC) using the defined login parameters.

Basic recording of a file in the shared directory:

+ Place a document in one of the scanners (refer to paragraph Document

depositing, page -74).

+ Press the PC key. A selection screen is displayed.

+ Select SCAN TO DISK with the  or  key, then press the OK key.

+ Enter the network sharing address, i.e., the address of the terminal on

which the directory is shared and the name of the shared directory (for instance 134.1.22.10\DirectoryName), or select an entry in the

directory by pressing the key.

+ Enter the network login user name (this operation is not necessary if the

address is in the directory).

+ Enter the network login password (this operation is not necessary if the

address is selected in the directory).

+ Select B&W SCAN to send a black-and-white document or COLOR

SCAN to send a color document, then validate with the OK key (this setting can be changed at any time during the send procedure with the color key).

+ Enter the name of the attachment and validate with the OK key.

Remark : To avoid "name collisions", a suffix is automatically added to the name that was

entered, and incremented as necessary. If you entered DOCUMENT as the file name, you will find the file archived as, for instance, DOCUMENT000016.pdf.

+ If necessary, change the attachment format (PDF or IMAGE) and

validate with the OK key.

+ If you are using the flat-bed scanner, you can scan more than one page.

Place the next page on the scanner, select NEXT and validate with OK.

Operation

TRANSMISSION WAITING QUEUE

This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc.

It allows you to:

• consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber’s telephone number. Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- CNX: Internet connection

- NET: Internet transmission

- SMS: SMS transmission (not available)

• immediately perform a transmission from the waiting queue

• print a document in storage, waiting to be transmitted or in deposit

• print the waiting queue, to get the status of each document in the queue, by either:

- queue order number

- document name or number

- scheduled transmission time (fax)

- operation type regarding the document: transmission from memory, delayed transmission, deposit

- number of pages of the document

- document size (percentage of space stored in memory)

• cancel a transmission request in the waiting queue.

Immediately perform transmission from the waiting queue

61 OK - COMMANDS / PERFORM

+ Select the document in the waiting queue and confirm your

choice with OK or to immediately perform the selected transmission.

Consult or modify the waiting queue

62 OK - COMMANDS / MODIFY

+ In the waiting queue select the required document and confirm

your choice with OK.

Operation

Deleting a transmission on hold

Printing a document in waiting or in deposit

Print the waiting queue

+ You may now modify the parameters of the given document then

confirm your modifications by pressing key .

63 OK - COMMANDS / CANCEL

+ In the waiting queue select the desired document and confirm your

choice with OK.

64 OK - COMMANDS / PRINT

+ In the waiting queue select the desired document and confirm your

choice with OK.

65 OK - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

Operation

CANCELLING A TRANSMISSION IN PROGRESS

Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number.

• For a single call number from the memory, the document is erased from the memory.

• For a multi-call number, only the call number in progress at the time of the cancellation is erased from the transmission queue.

To cancel transmission in progress

+ Press key .

A message will ask you to confirm cancellation by pressing the key a second time.

+ Press key to confirm cancellation in progress.

If your terminal is set to print a transmission report (refer to paragraph Transmission report, page -42), it will print that the communication was cancelled by the user.

RECEPTION

Document reception over the Internet is automatic at each Internet connection.

Reception of all documents over the telephone network is done one at a time at fax reception.

RECEPTION OVER THE

PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

Fax reception depends on the parameter settings of your terminal.

RECEPTION OVER THE INTERNET

Whatever the document received, reception is automatic at each Internet connection.

Incoming documents other than fax files (word processed file, CAD, etc.) may not be opened by your fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is automatically converted by the F@X to Fax service, if you have a subscription or until computer use or automatic transfer (refer to paragraph Mail sorting, page -59).

Operation

Standard copy

COPYING

Your fax offers to print out one more copies of one or more pages. If the duplex module (depends on model) is installed on your terminal, you

can make duplex mode photocopies.

LOCAL COPY

+ Position the document (refer to paragraph Document depositing,

page -74).

+ Press key twice.

Duplex photocopies (With optional) duplex unit installed)

+ This function is available for photocopying if you have previously

installed the duplex module and an additional paper tray at the rear of your terminal.

Remark : This duplex module only works with A4 (210 x 297 mm) format paper.

+ Press once,the key .

+ When the duplex mode is activated, a pictogram is shown on the screen.

Remark : The internal memories of your terminal can be printed one side only, except in

PAPER SAVE mode.

+ The features available are described in the following table :

ORIGINAL FORMAT Î FINAL FORMAT

DUPLEX/DUPLEX

ONE SIDE

Î DUPLEX/DUPLEX

DUPLEX/DUPLEX Î ONE SIDE

ONE SIDE Î ONE SIDE

Operation

"Sophisticated" copy

+ Position the document (refer to paragraph Document

depositing, page -74).

+ Press key .

Enter the required number of copies and confirm with the OK

key.

+ Using the keys  or  select the scan modes

DUPLEX->DUPLEX (Front/Rear) or SIDE->DUPLEX or DUPLEX->SIDE or SIDE->SIDE and confirm with the OK key.

+ If you have selected for printing the mode DUPLEX, select with

the keys  or  LONG BORDER or SHORT BORDER and confirm with the OK key.

+ Using the keys  or  select the resolution: ULTRA FAST,

FAST, QUALITY or PHOTO and confirm with the OK key.

+ Using the keys  or  select the degree of contrast and

confirm with the OK key.

+ Using the keys  or  select the degree of brightness and

confirm with the OK key.

+ Select the collation mode COPY ASSEMBLED or NOT ASSEMBLED

and confirm with the OK key.

+ Using the keys  or  or the numeric key pad or eventually

the key dedicated for zoom set up the degree of zoom between

25% TO 400% and confirm with the OK key.

+ Using the keys  or  or the numerical key pad select the

required base values and confirm with the OK key.

+ Using the keys  or  select the type of paper NORMAL PAPER

THICK and confirm with the OK key.

+ Using the keys  or  select the required paper tray,

AUTOMATIC TRAY, UPPER TRAY or LOWER TRAY and confirm

with the OK key.

SPECIFIC COPY SETTINGS

When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to paragraph Scanner calibration, page -138.

Moreover, a high number of controls let you improve the copy quality.

1. If you have previously installed the duplex module at the back of your terminal.

Operation

Scanner and printer settings

841 OK - ADVANCED FCT / COPY / RESOLUTION

+ The RESOLUTION parameter adjusts the photocopying resolution. Select

HIGH SPEED, QUALITY or PHOTO RESOLUTION using keys  or , then

validate the choice with the OK key.

842 OK - ADVANCED FCT / COPY / ZOOMING

+ The ZOOM setting is used to reduce or enlarge part of the document by

choosing the original and the zoom value to apply to the document, 25 to 400 %. Enter the zoom value required using the keys of the digital key pad. Validate the choice with the OK key.

+ The special zoom values (141, 97, 94, 78, 71) are displayed with

explanatory text (xx->yy).

+ You can enter any zoom value at any time via the numeric keypad; if

the value entered does not correspond to a special value, the explanatory text disappears.

+ If a special zoom value is entered again, the explanatory text should

reappear.

+ Validating a choice with the OK key will cause this choice to be set as

the default value and a 10-second time delay to be set for the photocopier; if activated before the end of this time delay, the next local copy will have this same zoom value applied as a default.

+ Validating a choice with the COPY key will cause the local copy slip to

be entered with the selected zoom value.

843 OK - ADVANCED FCT / COPY / ASSEMBLED

+ The ASSEMBLED parameter is used to define the choice of your printer

outputs; either assembled or not assembled. Validate the choice with the OK key.

844 OK - ADVANCED FCT / COPY / ORIGIN

If you wish, you can change the origin of the scanner. By entering new values of X and Y given in mm (X < 210 and Y < 286), you

will move the scanning zone as shown on the figure below.

scanned area

TOP OF SHEET

END OF SHEET

+ Select the X and Y coordinates with keys  or .

Operation

+ Set the required coordinates with the numeric keypad or  or

. Confirm your setting by pressing key OK.

845 OK - ADVANCED FCT / COPY / CONTRAST

+ The CONTRAST parameter is used to select the photocopy

contrast. Adjust the contrast using keys  and, then validate the choice with the OK key.

+ You can also directly adjust the desired contrast using the

key, press this key several times until the required

adjustment is obtained without using

846 OK - ADVANCED FCT / COPY / LUMINOSITY

 845.

+ The LUMINOSITY parameter is used to make your original

document lighter or darker. Adjust the brightness required using keys  and , then validate the choice with the OK key.

847 OK - ADVANCED FCT / COPY / BINDING

+ The BINDING parameter is used to choose the long or short

side according to the type of binding of your document. Make your choice using keys  and , then validate the choice with the OK key.

Caution - All settings made using this menu become default

settings of the terminal.

85 OK - ADVANCED FCT / SCAN. & PRINT

+ Use keys  or  of the browser to scroll the setting described

below that you want to modify.

+ Validate your setting by pressing the OK key.

851 OK - ADVANCED FCT / SCAN. & PRINT / PAPER

+ Select NORMAL or THICK paper using keys and.

+ Validate your setting by pressing the OK key.

Remark : 1) When THICK paper type is selected, the print speed is slowed down.

2) Use the manual feeder for paper with a weight greater than 24 lb. (90 g/m

852 OK - ADVANCED FCT / SCAN. & PRINT / PAPER

TRAY

+ Select the paper tray that you want to use; AUTOMATIC,

LOWER or UPPER using keys and .

+ Validate by pressing the OK key.

853 OK - ADVANCED FCT / SCAN. & PRINT / PAPER

Operation

SAVE

This function prints all your documents duplex.

Remark : This function requires the prior installation on the rear of your terminal of the duplex

module and the additional paper tray (option or depending on model).

+ Select WITH or WITHOUT using keys  and.

+ Validate by pressing the OK key.

854 OK - ADVANCED FCT / SCAN. & PRINT / S.F MARGINS

If you want to offset the side margins of your document to the left or to the right when scanning with your scroll scanner.

+ Adjust the offset of the left/right margins (in 0.5mm steps mm) using

keys  and .

+ Validate by pressing the OK key.

855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARG

If you want to offset the side margins of your document to the left or to the right when scanning with your flat scanner:

+ Adjust the offset of the left/right margins (in 0.5mm steps mm) using

keys  and .

+ Validate by pressing the OK key.

856 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG

If you want to offset the side margins of your document to the left or to the right.

Adjust the offset of the left/right margins (in 0.5mm steps) using keys

 and

.

+ Validate by pressing the OK key.

LOCAL COPY MENU

To manage new copy modes (Mosaic [n-up]/Banner, Identity Card copy) and to simplify the local copy menu, you will need to change the order of the various options, i.e.:

• ·enter least used options last,

• ·enter as early as possible any options whose selection will condition the absence or presence of other options.

The various fields of the local copy menu are described below in order of appearance.

Operation

Number of copies

Mode selection

Enter the menu and go to the first option: selection of the number of copies (except if the slip is entered via the "number" + OK key combination, in which case the second option is directly accessed):

NUMBER OF COPIES

Directly go the copy mode selection: normal (default), Mosaic/ Banner or Identity Card mode.

Case of a flatbed scan:

1>1 PAGE TO 1 2 1 PAGE TO 4 3 1 PAGE TO 9 4 IDENT. CARD

NORMAL COPY

BANNER 1 TO 4

BANNER 1 TO 9

IDENTITY CARD COPY

Case of an ADF scanner:

1>1 PAGE / 1 2 2 PAGES / 1 3 4 PAGES / 1

NORMAL COPY

MOSAIC 2 TO 1

MOSAIC 4 TO 1

The Banner mode is available from the flatbed scanner only, since 4 or 9 passes will be required on the same page.

Operation

The Mosaic mode (n up) is available from the ADF scanner only, since 2 or 4 pages will have to be scanned before printing, and page changes are not managed on the flatbed scanner.

Paper tray selection

This selection is available only if the printer includes at least two trays. For more information, refer to paragraph Paper tray, page -99.

Operation

Duplex mode (With optional duplex unit installed)

This selection is not available for flatbed copies (page changes are not managed on the flatbed scanner) or for the Identity Card mode.

Case of a duplex printer (option) with compatible paper type:

1>DUPLEX

->DUPLEX 2 1-SIDE ->DUPLEX 3 DUPLEX ->1-SIDE 4 1-SIDE ->1-SIDE

Case of a simplex or duplex printer with incompatible paper type:

1>1-SIDE

->1-SIDE 2 DUPLEX

->1-SIDE

Zoom selection

This selection is not available for Mosaic/Banner and Identity Card modes.

For normal mode, the selection principle is as described for the

ZOOM key.

ZOOM 100%

Origin selection

This selection is not available for Mosaic/Banner and Identity Card modes:

ORIGIN X=XXX Y=000

On the ADF scanner, with the sheet being centered by the margin stops, the default value xxx is not necessarily 000: this value is now computed automatically once the output format and zoom coefficient have been selected.

Assembled copy selection (collating)

This mode, also called "sorted copy" mode, can be used for scanning a complete document on the ADF scanner then for printing this document n times (in "non-assembled" mode - default setting -, each scanned page will be printed n times).

Operation

This mode only makes sense on the ADF scanner (a document shall include several pages) and with a number of copies exceeding 1.

For an assembled copy, the document is faxed in 200 dpi fax mode then encoded (MMR coding) and stored in the flash memory. Once the document is entirely scanned, it is printed as many times as requested then erased from the memory.

The resulting limitations are as follows:

• fax mode scan: 8.5 in. (216 mm ) in width, 1728 pixels,

• zoom forced to 100% (for any user selection).

The assembled copy selection is not available in the following cases:

• flatbed scanner: normal, Banner or Identity Card mode,

• ADF scanner with number of copies = 1,

• number of copies > 1, but with a zoom value different from 100%,

• Mosaic mode activated,

• output to a tray with Letter paper.

Resolution selection

Select HIGH SPEED, QUALITY or PHOTO RESOLUTION using keys  or

, then validate the choice with the OK key.

Remark : A Resolution key is also available for immediate selection once the slip is entered.

Contrast selection

+ Adjust the contrast using keys  and, then validate the choice with

the OK key.

Remark : A Contrast key is also available for immediate selection once the slip is entered.

Operation

DESCRIPTION OF ID CARD MODE

The IDENT. CARD copy function is used for copying both sides of an identity card or driving license type document (size 5.5 x 8.8) on a Letter format sheet.

This function will be available only from the flatbed scanner for local copy.

The LDC screen will display two messages: one to indicate where the original document should be placed and another to ask the document to be turned over. These messages require validation from the keyboard before the operation can be continued.

No zoom will be applicable for this function. Selection of the IDENT. CARD copy mode will be possible in the local

copy slip. This mode will be accessible only if no paper is detected in the scroll scanner feeder.

+ Press the 1 and OK keys.

The following will be displayed:

1 1 PAGE TO 1 2>> ID CARD

+ Press the OK key.

The following will be displayed:

1>> AUTOMTIC TRAY 2 UP. TRAY

+ Press the OK key.

The following will be displayed:

2 : RESOL. : FAST 3>> RESOL . : QUALITY

+ Press the OK key.

The following will be displayed:

CONTRAST

- ----------O-------- +

+ With keys  and  select contrast.

+ Press the OK key.

The following will be displayed:

LUMINOSITY

--------O------- +

+ With keys  and  select luminosity.

Operation

+ Press the OK key.

The following will be displayed:

1 >>NORMAL PAPER 2 THICK PAPER

+ With keys  and  select paper.

+ Press the OK key.

The following will be displayed:

PUT ID. CARD THEN OK

+ Insert your identity card on the flatbed scanner’s glass. Press the OK

key.

The following will be displayed:

COPY IN PROGRESS

Then, once the document has been scanned:

TURN OVER DOC THEN OK

+ Lift the flatbed scanner flap, turn over your card then close the flap.

Press the OK key.

The following will be displayed:

COPY IN PROGRESS

Your fax machine will then print your card

Operation

Default tray for local copy

PAPER TRAY

With same paper format in both trays

In this case, all selections made for this parameter will determine the default tray in the local copy slip.

The tray can however be changed on a case by case basis in the slip.

With different paper formats in the trays

If the default setting is AUTOMATIC, the default tray in the local copy slip will be the one currently selected (depending on last printout): UPPER or LOWER.

If the default setting is UPPER or LOWER, this will be the option proposed in the local copy slip.

The tray can however be changed on a case by case basis in the slip.

The table below summarizes the effects of the "default tray" parameter values on the local copy.

Default tray

parameter

2 trays with same

paper format

2 trays with different

paper formats

AUTO AUTO

UPPER UPPER

LOWER LOWER

AUTO tray selected last

UPPER UPPER

LOWER LOWER

Default tray for internal printing

Internal printing is reserved for guides, logs, directories, text e-mails, etc., and is possible on compatible paper formats only, i.e.:

•A4,

•Letter,

•Legal.

Default tray in local copy

slip

Only the A5 format is not accepted.

With the parameter set for one of the 2 trays: UPPER or LOWER

In this case, the document will be printed on the selected tray, provided the associated paper format is compatible.

Operation

Should the format be incompatible, the printer will turn to "PAPER INCOMPATIBLE" error condition.

With the parameter set to AUTO TRAY

In this case, your terminal will automatically select a compatible tray for printing, first checking whether the currently selected tray is compatible:

• if it is, printing will start from this tray,

• if it is not, the next tray will be selected and checked for compatibility,

• if no tray is compatible, the printer willturn to " condition,

• if the selected tray becomes empty while printing, the terminal will search for another compatible tray:

- if a compatible tray is found, printing will proceed on this new tray; otherwise, the printer will turn to error condition.

PAPER INCOMPATIBLE" error

Printer in "PAPER INCOMPATIBLE" error condition

The following will be displayed on your terminal:

PAPER FORMAT INCOMPATIBLE

In this condition, printing will be either cancelled (for guides, logs and directories) or suspended (for SMS and e-mails).

The error can be cleared by pressing the STOP key or by changing the paper format in one of the printer trays.

Clearing with the STOP key will enable the printer to be rapidly returned to service subsequent to cancelled internal printing.

Default tray for fax printing

• Setting of fixed tray parameter:

- the fax is printed on the specified tray, except if this tray contains

incompatible paper (A5 format), in which case the printer will turn to

"PAPER INCOMPATIBLE" error condition.

• Setting of automatic tray parameter:

- the fax machine selects the tray with the paper best suited to the fax size, i.e. the number of lines; if the number of lines is unknown, the terminal selects the tray with the longest sheets (Legal, A4 then Letter). Any tray containing incompatible paper will be ignored. If no tray contains compatible paper, the printer will turn to

• In automatic tray mode:

- the tray can be changed for each page of the received fax in case the pages have different lengths.

• Fax reduction mode - between 70% and 100%:

- fixed or automatic reduction enabling the fax to be printed on a single page.

• Discard Size parameter - 1 cm or 3 cm:

- enables the end of a received page to be ignored if less than 1 or 3 cm are still to be printed, which will prevent a second page from being used.

"PAPER INCOMPATIBLE" error condition.

100

Oki B 4545 MFP User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Copyright Information

INSTALLATION

Installing your terminal

Installation requirements

Operational precautions

Unpacking the box

Unpacking the optional paper tray

Unpacking the duplex unit (optional)

Description

Installing the removeable parts

Installing the scanner paper tray

Installing the printer output stacker

Installing the printer paper tray

Loading paper

Adjusting the original document output tray

Loading paper in manual mode

Installing the second paper tray (optional)

Installing the Duplex unit (optional)

Connections

Telephone and LAN connection

Power line connection and switch on

GETTING STARTED

NAVIGATION METHODS

The navigator

PRESENTATION

Moving within the menus

Moving within a data entry field

The display screen

ACCESS TO FUNCTIONS

Menu-driven access

Direct access by number

GUIDE TO FUNCTION LIST

MAIN MENU 1: DIRECTORY

MAIN MENU 2: SETUP

MAIN MENU 3: FAX

MAIN MENU 4: SMS SERVICE (THIS FEATURE IS NOT AVAILABLE IN THE)

MAIN MENU 5: PRINT

MAIN MENU 6: COMMANDS

MAIN MENU 7: MAILBOXES

MAIN MENU 8: ADVANCED FCT

MAIN MENU 9: INTERNET

MAIN MENU 10: MEDIA

SETTING YOUR TERMINAL

MAIN SETTINGS

Date/Time

BEFORE TRANSMISSION

Summer time / winter time setting

Your fax number/your name

Type of network

Geographical settings

Country

Network

Language

Local prefix

Prefix

Defining the minimal size

Defining the local prefix

Transmission report

Document feed type

Economy period

Fax answering machine

BEFORE RECEPTION

Saving an access code

Activating or deactivating the answering machine

Print fax messages stored in the memory

Reception without paper

Number of copies

Relay broadcast

Fax or PC reception (depending on model)

Duplex printing (optional)

To select the fax print mode :

Adjust to page

TECHNICAL PARAMETERS

LOCAL AREA NETWORK (LAN) SETTINGS

LOCAL NETWORK SETTINGS

Automatic configuration