OKI B4525 MFP, B4545 MFP User Guide

B4500 Series MFP

User’s Guide

B4525 MFP/B4545 MFP

WELCOME

You have just acquired a new generation communications terminal from OKI Printing Solutions and
we congratulate you on your choice.This multi-function terminal is capable of faxing, printing and
scanning and furthermore, can be used for Internet communications. Your terminal will meet all your
professional requirements.

Thi s User's Manual presents the model in the range:

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its
direct access directory.

Providing access to the Internet, your terminal lets you, depending on model:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send SMS's.

Denpending on model, you can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript®
level 3 language).

We strongly encourage you to spend a little time reading this Manual, so that you can use the numerous
features of your terminal in the best possible manner.

List of acces sories

The following additional accessories are proposed for these models:

• Directory card.

• 500-page paper tray.

• Duplex-unit (depending on model)

• Activation kit PCL® 6 and SGScript 3 (depending on model).

• Companion Suite Pro kit PC (depending on model).

Model Equipment

• Duplex unit scanner colour

• 33.6 kbps fax and 56 kbps data modem

B4525 MFP

B4545 MFP

1

• 20 ppm Black & White laser printer

• Emission / reception of SMS

• Companion Suite Pro kit PC

• Duplex unit scanner colour

• 33.6 kbps fax and 56 kbps data modem

• 20 ppm Black & White laser printer

• Emission / reception of SMS

• Duplex copier

• LAN 10/100 Base T

Consumables

To refer to the last page of this user manual for the references.

1. The list of accessories is subject to change without prior notice.

Contents

ONTENTS

C

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the box 1-4
Unpacking the additional paper tray (depending on model or option) 1-5
Unpacking the duplex-unit (depending on model or option) 1-6
Description 1-7
Installing the removeable parts 1-8

Installing the scanner paper tray 1-8
Installing the printer output stacker 1-9
Installing the printer paper tray 1-9
Loading paper 1-10
Adjusting the original document output tray 1-12
Loading paper in manual mode 1-12
Installing the second paper tray
(depending on model or option)
Installing the Duplex-unit
(depending on model or option)

Connections 1-18

Telephone and LAN connection 1-19
Power line connection and switch on 1-19

1-13

1-15

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation

The navigator 2-1
Moving within the menus 2-2
The display screen 2-3

Access to functions 2-4

Menu-driven access 2-4
Direct access by number 2-4

2-1

Guide to function list 2-5

3SETTING YOUR TERMINAL 3-1

Main settings 3-1

Before transmission 3-1

Date/Time 3-1
Summer time / winter time setting 3-2
Your fax number/your name 3-3
Type of network 3-3
Geographical settings 3-3
Local prefix 3-4
Prefix 3-4
Transmission report 3-5
Document feed type 3-5

-1-

Contents

Economy period 3-5

Before reception 3-6

Fax answering machine 3-6
Reception without paper 3-7
Number of copies 3-7
Relay broadcast 3-7
Fax or PC reception (depending on model) 3-8
Duplex printing (depending on model) 3-8
Adjust to page 3-8

Technical parameters 3-9

Local Area Network (LAN) settings (depending on model) 3-12

Local network settings 3-12

Automatic configuration 3-12
Manual configuration 3-12
IEEE address (or Ethernet address) or MAC address 3-13
Netbios names 3-13

Message service and the Internet 3-15

Initialisation parameters 3-15

Access to connection and message service parameters 3-16
Access to servers parameters 3-16

Settings 3-18

Standard settings 3-18
Mail sorting 3-20

Internet Connection 3-21

Immediate connection to the Internet 3-21
Programmed connection 3-21

Deactivating the Internet function 3-22

Message service and the LAN 3-22

Initialisation parameters 3-22

Access to connection and message service parameters 3-22
Access to servers parameters 3-23

The SMS service 3-24

SMS Parameters 3-24
Sending an SMS 3-25
Erase an SMS 3-26
SMS Reception 3-27
SMS Server 3-28

4DIRECTORY 4-1

Creating contact record 4-2

Adding a record 4-2

Creating contact lists 4-3

Adding a list 4-4
Adding or deleting a number from the list 4-4

-2-

Contents

Consulting a record or a list 4-5
Modifying a record or a list 4-5
Deleting a record or a list 4-6
Printing the directory 4-6
Importing a directory 4-6

The file structure 4-6
Procedure 4-8

Exporting a directory 4-8
LDAP server 4-9

Configuration 4-9
Accessing server contacts 4-10

5OPERATION 5-1

Sending 5-1

Document depositing 5-1

Scanner 5-1

Choosing the resolution/contrast 5-2

Resolution 5-2
Contrast 5-2

Dialling 5-3

From the directory 5-3
Using the last number dialled key 5-3

Transmission over the
Public Switched Telephone Network (PSTN)

Immediate transmission 5-5
Delayed transmission 5-5
Transmission with auto redial 5-6
Rerouting 5-6
Tx forwarding 5-7

Transmission over the Internet 5-7

Sending a black and white document to an E-Mail address 5-7
Sending a colour document to an E-mail address 5-8
Sending a typed message to an E-Mail address 5-8
Scan to Disk 5-10

Transmission waiting queue 5-11

Immediately perform transmission from the waiting queue 5-12
Consult or modify the waiting queue 5-12
Deleting a transmission on hold 5-12
Printing a document in waiting or in deposit 5-12
Print the waiting queue 5-12

Cancelling a transmission in progress 5-13

Reception 5-13

Reception over the
Public Switched Telephone Network (PSTN)
Reception over the Internet 5-13

Copying 5-14

Local copy 5-14

Standard copy 5-14

5-5

5-13

-3-

Contents

Duplex photocopies (depending on model) 5-14
"Sophisticated" copy 5-15

Specific copy settings 5-15

Scanner and printer settings 5-15

Local Copy Menu 5-18

Number of copies 5-18
Mode selection 5-18
Paper tray selection 5-19
Duplex mode (option or depending on model) 5-19
Zoom selection 5-20
Origin selection 5-20
Assembled copy selection 5-20
Resolution selection 5-21
Contrast selection 5-21

Description of ID CARD MODE 5-21
Paper tray 5-23

Default tray for local copy 5-23
Default tray for internal printing 5-24
Default tray for fax printing 5-24
Default tray for PC printing (option) 5-25

Other functions 5-26

Logs 5-26
Printing the functions list 5-26
Printing the terminal settings 5-26
Font printing 5-27
Counters 5-27
Deposit and polling 5-27
Lock 5-29

Entering the locking code 5-29
Locking the keyboard 5-29
Locking the numbers 5-30
Locking the Internet settings 5-30
Locking the SMS service 5-30
Locking the Media 5-31

Scan to PC (depends on model) 5-31

Department code 5-31

Function management by the administrator 5-32

Activating the department code 5-32
Deactivating the department code 5-32
Setting the department codes 5-32
Creating a department code 5-33
Deleting a department code 5-33
Printing a department code 5-34
Printing the department report 5-34

Use of the department codes by a department 5-35

Charge code 5-35

Entering the charge code 5-35

USB memory key 5-36

Use of the USB memory key 5-37
Print your documents 5-37

-4-

Contents

Print the list of files located in the key 5-37
Print the files located in the key 5-38

Delete your files located in the key 5-38
Analyse the USB memory key content 5-39
Save a document on a USB memory key 5-39

Mail box (MBX FAX) 5-40

MBX management 5-41

Creating an MBX 5-41
Modifying the features of a MBX 5-41
Printing the contents of a MBX 5-41
Deleting a MBX 5-42
Printing the MBX list 5-42
MBX deposit in your fax 5-42
MBX deposit in a remote fax 5-42
MBX polling from a remote fax 5-43

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1
Replacing the consumables (toner and drum) 6-2

Replacing cartridges 6-2

Cleaning 6-13

Cleaning the scanner’s reading devices 6-13
Cleaning the printer 6-13

Servicing 6-15
Scanner calibration 6-15

Incidents 6-15

Communication errors 6-15

Transmission from the feeder 6-15
Transmission from memory 6-16
Communication error codes 6-16

Printer errors 6-18

Error messages 6-18
Printer paper jam 6-20
Paper jam at the feeders and trays 6-21

Scanner incidents 6-23

Scanner paper jam 6-23

Miscellaneous incidents 6-24
Terminal packing and transportation 6-25

Characteristics 6-26

Unit characteristics 6-26

7SAFETY AND ENVIRONMENT 7-1

Safety 7-1
Environment 7-2

The packaging 7-2
Batteries and rechargeable batteries 7-2
The product 7-2
Energy Star 7-2

-5-

Contents

This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public
Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC.

For user safety, in accordance with Directives 73/23/EC.

For electromagnetic interference, in accordance with

The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC.

Directive 89/336/EC.

-6-

Console

Fine

Sfine

Photo

1. Key : stops current printing

2. Key : help in terminal use.

3. Key : local photocopy.

4. Key : reduce or enlarge.

5. Key

6. Key : scan to e-mail (sending of Internet fax).

7. Key : double sided printing

8. Key : selection of colour mode.

9. Key : scan resolution.

10. Key : contrast setting.

11. Scan resolution (Fine (Fin), SFine (Super Fin),

12. Icon "Ligne" :

13. Icon : color mode selected.

14. Recto/Verso print indicated :

15. Indicator reserve "Toner" :

16. Indicator printer paper jam .

17. Icon fax reception icon reception :

PC

: scan to PC / scan to FTP.

Photo).

* On : communication in progress.
* Falshing : communication setting up.

* On : duplex mode activated
* Out : printing mode deactivated.

On : end of toner,
Flashing : near the end of toner.

* On : reception possible.

* Flashing : non-printed document(s) in memory

or being received

* Out : reception impossible.

18. Digital keyboard.

19. Alphabetical keyboard.

20. Key

Í

: deletes the character to the left of the

cursor.

21. Key : input or line feed.

22. Key : access to special characters

23. Key

:

Shift.

24. Key : send fax .

OK

25. Key

26. Key : access to menu and browsing in menus

: validates displayed selection.



downwards.

C

27. Key

: return to previous menu and correction of

text.

28. Key : browsing in menus upwards.



29. Key : stops current operation.

30. Key : access to directory and quick dial
numbers.

31. Key line manual connection, listen for tone
during fax sending

32. Key : multiple contact sending (fax, e-mail

or SMS).

33. Key : sending of an

SMS

(Short Message

Service).

1

PRINT

11

13

15

14

26

25

16

24

17

18

19

23

29

Fine

Sfine

12

Photo

28

27

3

COPY

COPY

4

6

5

SCAN

7

COM

33

32

8

10

9

30

31

2

21

20

22

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which
it is designed. Double-check to make sure that the location you select has the following
characteristics.

• Choose a location that is well ventilated.

• Make sure that you do not block the aeration grill located on the left side of the terminal. When
installing the terminal close to a wall, make sure that the distance between the wall and the rear.
Left hand side of the terminal is at least 25 centimetres, to make opening of the cover easier and
so as not to block the aeration grill of the terminal.

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to con­nect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to
temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other
liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Installation

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

• Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged
cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical
shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the
power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which
creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the dan­ger of fire or electrical shock.

1-2

Installation

• Always make sure the terminal is not placed on the electrical cord or the communications
cables of any other electrical equipment. Also make sure that cords and cables do not get
into the terminal’s mechanism. Any of these conditions create the danger of malfunction
and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the
terminal through its vents or other openings. Such objects create the danger of fire or electri­cal shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock
can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,
unplug the power cord, and contact your dealer. Failure to take this immediate action creates
the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or
noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this imme­diate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other
printer: the ink or toner deposited on that paper might damage the printing system of
your terminal.

Caution -

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor
may result when the printer is used for extensive printing in a poorly ventilated area. For a
comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

Be sure to locate the terminal in a well-ventilated location. A minimal amount of

1-3

UNPACKING THE BOX

☞ Take the protection profiles, the packing material and the terminal out of the shipping box.

☞ Check that the following parts are in the box.

Installation

Mains power cord

(model depending

on country)

Phone cord
(model depending
on country)

Terminal

Output tray

printer

Document feeder

CD-ROM

User guide

CD-ROM Kit PC

Installation

quick guide

Printer paper

tray

Cardboard box

1-4

Installation

UNPACKING THE ADDITIONAL PAPER TRAY
(

DEPENDING ON MODEL OR OPTION)

☞ Remove the plastic bags and check for the parts illustrated below.

Paper tray

Mechanical unit
paper tray

Cardboard box

Installing the additional paper tray (refer to paragraph Description, page 1-7)

1-5

Installation

UNPACKING THE DUPLEX-UNIT (DEPENDING

ON MODEL OR OPTION)

☞ Remove the plastic bags and check for the parts illustrated below.

Installation guide

Duplex-unit

Cardboard box

☞ Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model

or option), page 1-15).

1-6

Installation

DESCRIPTION

Adjustable

paper guide

Scroll scanner

(ADF)

Document feed
tray for scanning

Original document

output stacker

Access handle
Flatbed scanner

Chip card reader

USB Port

Console

Printer

Second paper

tray (optional)

(500 pages)

Parallel PC port

(depending on

model)

USB Port

LAN cable socket

(depending on

model)

Telephone

cable socket

Printer
output stacker

Manual paper
feed tray

Printer paper feed tray

On/Off
button

Toner drum/cartridge

(pre-installed in printer)

Power socket

Telephone

lead (depending on country)

1-7

Mains power cord

(depending on country)

INSTALLING THE REMOVEABLE PARTS

This section details the installation of the terminal’s removable parts.

INSTALLING THE SCANNER PAPER TRAY

☞ Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this

purpose.

A

B

Installation

1-8

Installation

INSTALLING THE PRINTER OUTPUT STACKER

☞ Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.

A

B

INSTALLING THE PRINTER PAPER TRAY

☞ Laying the tray with the left and right clips to the printer, slowly press the tray until it has

dicked against the bottom of the notches (as shown in the drawing).

1-9

LOADING PAPER

☞ Remove the cover from the printer paper tray.

Installation

☞ Press the paper size guide inside the tray on the right, in order to push both paper size guides to

the left or to the right.

☞ Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead paper,

be sure to place the paper printed side up.

☞ Secure the stack of paper by pushing the paper size guides against the right and left edges of the

stack.

1-10

Installation

Caution - Do not add paper to the tray whilst the terminal is printing

Paper useable in the printer :

Printer paper tray 60 to 90 g/m

Manual feed 60 to 160 g/m

☞ Replace the printer paper tray cover.

2

2

1-11

Installation

ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY

☞ Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop.

LOADING PAPER IN MANUAL MODE

When printing on special paper, such as 60 to 160 g/m2 maximum color paper or transparent file
(laserprinter compatible), you should load the paper manually, up to 10 sheets maximum. Insert your
sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops
in the printer.

☞ Adjust to the size of the paper or film using the paper size guide 1 or 2.

1

2

1-12

Installation

INSTALLING THE SECOND PAPER TRAY

(DEPENDING ON MODEL OR OPTION)

1. Remove the second paper cassette unit
and tray 2 from their packaging, inclu­ding the protective tape used to hold
the various components in place.

3. Remove the paper tray cover. 4. Press the support plate located on the

2. Position the printer above the additio­nal paper tray unit. Align the coupling
pins of the additional paper tray unit
with the corresponding notches in the
bottom of the printer.

paper tray until it locks into position.

1-13

Installation

5. Put a stack of 500 paper sheets, maxi­mum, into the paper tray, making sure
to always position the paper so that the

6. Put the cover back onto the tray, and
insert the paper tray into the additional
paper unit.

up-side, when the paper is packed, is
always facing up.

Remark : always get hold of the paper tray with both hands when removing it or putting it back into the additional paper

unit.

1-14

Installation

INSTALLING THE DUPLEX-UNIT

(DEPENDING ON MODEL OR OPTION)

After installation and connection, the duplex-unit will enable you to print, receive faxes or to
receive local photocopies in mode.

☞ Switch off your terminal and pull out the mains plug.

☞ Take the duplex unit out of its box and remove the protective film.

A

B

C

☞ Remove the connector cover (C) to obtain access to the connector.

☞ Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at

the bottom left hand side of the terminal.

1-15

☞ Insert the two plastic clips (B) in the two slots (A) provided for this purpose.

Installation

D

E

☞ Hold the module in its housing, tip the access door to the two blue-coloured locking clips

backwards.

1-16

Installation

☞ Hold the duplex unit in position and press the two blue coloured clips firmly, one after the

other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of
your terminal.

A

☞ Once the module is locked in position, close the door. The module is now ready to operate.

☞ Reconnect the mains plug and power the terminal using the mains switch located on the

left hand side.

1-17

CONNECTIONS

g

A

B

C

Installation

D

G

F

1

E

☞ Make sure the On/Off switch is in position o (Off).

A : Parallel port (depending on model)

B : USB Port

C : LAN socket (depending on model)

D : Telephone line socket

E : Mains plug

F : Mains line (model depending on
country)

G : Mains power cord (model
depending on country)

1-18

Installation

TELEPHONE AND LAN CONNECTION

☞ Plug the end of the telephone line (F) into the terminal socket (D) and the other end into

the wall telephone socket.

☞ LAN connection (depending on model). Plug end of the LAN cord (as provided by your

network administrator) into the socket (C) of your terminal and the other end into your
local network port dedicated to your terminal.

POWER LINE CONNECTION AND SWITCH ON

Caution - Refer to safety procedures in the chapter on Safety and Environment.

☞ Plug the end of the mains power cord (G) into the socket (E) of the terminal and the other

end in the wall outlet.

☞ Set the On/Off switch to position "I" (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the
language and time of your terminal, refer to paragraph Setting your terminal, page 3-1.

1-19

Installation

1-20

2GETTING STARTED

NAVIGATION METHODS

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 4 keys and allows you to move within the menus available on your terminal.

PRESENTATION

2-1

Moving within the menus

Function Use key Symbol used

Getting started

Enter the main menu or select the next line
in a menu.

Select the previous line in a menu.

Confirm entry and go to the following
menu.

Return to the previous menu.

Confirm and exit from the current menu.





OK

C

Exit without confirming from the current
menu.

2-2

Getting started

Moving within a data entry field

To Use key Symbol used

Move to the right.

Move to the left.

Confirm your entry.

Delete a character by moving the cursor to
the left.

Confirm your entry and return to the initial
screen.





OK

C

The display screen

The screen has two lines of 16 characters.

The cursor shows the line you selected.

1DIRECTORY

2 SETUP

For menus with more than two choices, use the arrows
next (hidden) lines of the menu (3,4, etc.).

 or  of the navigator to obtain the

2-3

ACCESS TO FUNCTIONS

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

Menu-driven access

You can print the guide to find out the number of a function by pressing the key or by scrolling
through the menus, as indicated below.

☞ Press the  key, the functions menu appear.

1DIRECTORY

2SETUP

Getting started

☞ Use the or  navigator arrows to move the cursor in front of the required function.

4SMS SERVICE

5 PRINT

☞ Validate your choice by pressing OK.

☞ When in the selected menu, use the  or  navigator arrows to move the cursor in front

of the required sub-function.

51 FUNCTIONS LIST

52 LOGS

☞ Validate your choice by pressing OK.

Caution - The Duplex version cannot be used to print the guide. Therefore it can only be printed on

one side.

Direct access by number

You may print the functions list to find out the number of a function.

From the stand-by mode:

☞ Press the  key, enter the number of the required function and validate your choice by

pressing OK.

2-4

Getting started

GUIDE TO FUNCTION LIST

11 OK - NEW CONTACT Enter a new contact in the directory p. 4-2

MAIN MENU 1: DIRECTORY

Functions Function description Page

12 OK
13 OK
14 OK
15 OK

16 OK
161 OK S
162 OK L

17 OK

18 OK

19 OK
191 OK A
192 OK I
193 OK P
194 OK DN
195 OK P

- NEW LIST Enter a relay broadcast list p. 4-4

- MODIFY Modify a record or a list p. 4-5

- CANCEL Delete a record or a list p. 4-6

- PRINT Print the directory p. 4-6

- SAVE/LOAD Store the directory on a chip card

AVE Save the directory to a chip card

OAD

- IMPORTATION Enable directory importation by e-mail

- EXPORTATION Export the directory by e-mail

- LDAP SERVER Access to a directory server p. 4-9

DDRESS IP address or server name p. 4-9

DENTIFIER Connection identifier p. 4-9

ASSWORD Connection password p. 4-9

BASE Search database p. 4-9

ORT Connection port p. 4-9

Load the directory from a chip card

A

p. 4-8

A

p. 4-8

A.Inaccessible if Menu 91 SUPPLIER is on WITHOUT ACCESS

MAIN MENU 2: SETUP

Functions Function description Page

21 OK - DATE/TIME Enter the date and the time p. 3-2

211 OK M

212 OK A

22 OK

23 OK
231 OK S
232 OK M
233 OK E

24 OK
241 OK R
242 OK N
243 OK PC R
244 OK D
245 OK R

2451 OK A
2452 OK F

25 OK
251 OK T

2511 OK N

252 OK P

2521 OK S
2522 OK P

ODIFY Modifying the date and time p. 3-2

UTO ADJUST

- NUMBER / NAME Enter your name and your number p. 3-3

- SEND Transmission settings

END REPORT Choose to print the communication report p. 3-5

EMORY SEND. Send from feeder or memory p. 3-5

CO PER. Set the economy period p. 3-5

- RECEPTION Reception settings

EC. PAPER Accept reception without paper p. 3-7
BR OF COPIES Number of copies of received documents p. 3-7

ECEPT. Choice for PC reception p. 3-8

UPLEX Received fax printing in Recto /Verso mode p. 3-8

EDUCTION Reduction of received fax

UTOMATIC Automatic reduction of the received faxes
IXED Reduction with a coefficient

- NETWORKS Setting networks p. 3-3

EL. NETWORK Ajust tel. network settings

ETWORK TYPE Selection of network type

REFIX Activate the dialling prefix p. 3-4

IZE NUMBER Minimum size number to be send with prefix p. 3-4

REFIX SETTING Setting dialling prefix p. 3-4

Automatic changeover between summer and winter time

p. 3-2

2-5

Getting started

MAIN MENU 2: S

ETUP

Functions Function description Page

253 OK L
2531 OK C
2532 OK IP A
2533 OK S
2534 OK G
2535 OK IEEE A
2536 OK N
2537 OK N
2538 OK WINS 1 Address of the NetBIOS name server 1 p. 3-13
2539 OK WINS 2 Address of the NetBIOS name server 2 p. 3-13

254 OK D
2541 OK U
2542 OK P
2543 OK D

255 OK SNTP S
2551 OK A
2552 OK P
2553 OK S
2554 OK T
2555 OK S

256 OK D

29 OK

20 OK
201 OK C
202 OK N
203 OK L

OCAL NETWORK LAN prameters settings (depending of model)

ONFIGURATION Manual configuration p. 3-12

DRESSE Fax IP address p. 3-13

UBNET MASK. Subnet mask p. 3-13

ATEWAY Gateway #1 address p. 3-13

DRESSE Fax IEEE address p. 3-13
ETBIOS 1 NetBIOS name 1 p. 3-13
ETBIOS 2 NetBIOS name 2 p. 3-13

OM LOGIN Domain login parameters for the Scan to Disk function

SER User name for login on the local network p. 3-14
ASSWORD Password for login on the local network p. 3-14
OM. NAME Domain name of the local network p. 3-14

ERVER SNTP server configuration p. 3-13
DDRESS SNTP server address p. 3-13
ORT SNTP server port p. 3-13

TATE SNTP server state p. 3-13
IME ZONE Time zone p. 3-14
UMMER TIME Adjusting the summer time offset p. 3-14

E-REG. PC Deleting PC registrations p. 3-14

- TECHNICALS Technicals parameters p. 3-9

- GEOGRAPHICAL Geographical settings p. 3-3

OUNTRY Choice of country and language p. 3-3
ETWORK Choice of country

ANGUAGE Choice of language

p. 3-3
p. 3-4

MAIN MENU 3: FAX

Functions Function description Page

31 OK - TRANSMISSION Single- and multiple-address transmission p. 5-5
32 OK
33 OK
34 OK
35 OK
36 OK
37 OK

38 OK
381 OK P
382 OK A
383 OK A

39 OK

391 OK R

3911 OK A

392 OK T

3921 OK A

393 OK C

- ECO TRANS. Send a document during the economy period p. 3-5

- POLLING RX Polling request p. 5-28

- POLLING TX Deposit a document p. 5-28

- MBX SENDING Send to a mailbox p. 5-42

- MBX POLLING Poll a mailbox p. 5-43

- BROADCAST Broadcast transmission p. 3-7

- FAX ANSW. Control of fax answering machine p. 3-6

RINT Print fax messages stored in the memory p. 3-6
CTIVATION Activating or deactivating the answering machin p. 3-6
NSWER CODE Saving an access code p. 3-6

- FAX FORWAD. Fax forwading function p. 5-6

EROUTING Rerouting of received messages p. 5-6

CTIVATION Rerouting activation p. 5-6

X FORWARD. Tx forwarding function p. 5-7

CTIVATION Tx forwarding activation p. 5-7

OPY Printing activation of rerouting fax p. 5-7

2-6

Getting started

4611 OK S

4612 OK R

4621 OK R

MAIN MENU 4: SMS SERVICE

Functions Function description Page

41 OK - SEND SMS Send SMS p. 3-25
42 OK

43 OK
431 OK S
432 OK SMS R
433 OK A

44 OK
441 OK S
442 OK N
443 OK A

45 OK
451 OK A
452 OK SMS B
453 OK S
454 OK

46 OK
461 OK SMS C

462 OK SMS C

- READ SMS Read SMS received p. 3-27

- DELETE SMS Delete SMS received

ELECTION Select SMS to delete

EAD Delete all SMS read p. 3-26

LL Delete all the SMS read in memory p. 3-26

- PRINT SMS Printing SMS received p. 3-27

ELECTION Select SMS message to print p. 3-27

EW Print new SMS messages p. 3-27
LL Print all SMS messages received p. 3-27

- PARAMETERS SMS service / SMS parameters p. 3-24

UTO PRINT Automatically print SMS received p. 3-24

EEP Beep on SMS reception mode p. 3-25

ENDER NAME Choose to show/hide sender name p. 3-25

TERM. ADDR. Terminal address p. 3-25

- SERVER SMS servers settings p. 3-28

ENTRE 1 Number of main SMS centre p. 3-28

END NO Transmission number p. 3-28

ECEIVE NO Reception number p. 3-28

ENTRE 2 Number of secondary SMS centre p. 3-28

ECEIVE NO Reception number p. 3-28

p. 3-26
p. 3-26

MAIN MENU 5: PRINT

Functions Function description Page

51 OK - FUNCTIONS LIST Function list printing p. 5-26
52 OK
53 OK
54 OK
55 OK
56 OK
57 OK
58 OK
59 OK

- LOGS Print TX and RX logs p. 5-26

- DIRECTORY Print the directory p. 4-6

- SETUP User parameters printing p. 5-26

- COMMANDS Commands list printing (see 65 OK)

- LISTE MBX Mbx list printing (see 75 OK)

- PCL FONTS Internal PCL fonts printing p. 5-27

- SGSCRIPT FONTS Internal SG Script fonts printing p. 5-27

- DEPART. CODES Print a department code p. 5-34

MAIN MENU 6: COMMANDS

Functions Function description Page

61 OK - PERFORM Perform a command p. 5-12
62 OK
63 OK
64 OK
65 OK

- MODIFY Update of command p. 5-12

- CANCEL Delete a command p. 5-12

- PRINT Printing of a document in wait queue p. 5-12

- PRINT LIST Printing of the command list p. 5-12

2-7

Getting started

MAIN MENU 7: MAILBOXES

Functions Function description Page

71 OK - CREATE MBX Creating and modification of a Mailbox p. 5-41
72 OK
73 OK
74 OK
75 OK

- DEPOSIT MBX Storing a document in a Mailbox p. 5-42

- PRINT MBX Print content of a Mailbox p. 5-41

- DELETE MBX Delete an empty Mailbox p. 5-42

- PRT MBX LIST Print list of Mailbox p. 5-42

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

80 OK - CALIBRATION Scanner calibration p. 6-15
81 OK

811 OK L

812 OK L
813 OK L
814 OK L
815 OK L
816 OK L

82 OK
821 OK S
822 OK R
823 OK S
824 OK D
825 OK P
826 OK P

84 OK
841 OK R
842 OK Z
843 OK A
844 OK O
845 OK C
846 OK L
847 OK B

85 OK
851 OK P
852 OK P
853 OK P
854 OK S.F
855 OK F
856 OK P
857 OK T
859 OK P

8591 OK U
8592 OK L
8593 OK S

86 OK

88 OK
881 OK A

- LOCK Activate an access limitation lock p. 5-29

OCKING CODE Locking code p. 5-29
OCK KEYBD. Activate keyboard lock p. 5-29
OCK NUMBER Activate dialling lock p. 5-30
OCK PARAMETERS Activate Internet settings lock p. 5-30
OCK SMS Activate SMS lock p. 5-30
OCK MEDIA Activate media lock p. 5-30

- COUNTERS See the activity counters p. 5-27

ENT PAGES Printed pages counter p. 5-27

ECEIVED PG Local copies counter p. 5-27

CANNED PAGE Sent pages counter p. 5-27

UPLEX SCAN Received pages counter p. 5-27
RINTED PG Printed pages counter p. 5-27
RINTED SHT Printed sheets counter p. 5-27

- COPY CIS scanner settings p. 5-15

ESOLUTION Resolution type choice p. 5-15
OOMING Zoom setting p. 5-16
SSEMBLED Assembled or not copy choice p. 5-16

RIGIN Origin setting p. 5-16

ONTRAST Contrast setting p. 5-16
UMINOSITY Luminosity setting p. 5-17
INDING Binding type choice p. 5-17

- SCAN. & PRINT Setting p. 5-17

APER Type of paper choice p. 5-17
APER TRAY Paper tray choice p. 5-17
APER SAVE Paper save activation mode p. 5-17

MARGINS Set margins p. 5-17
LATBED MARG Sheet-feed scanner margins setting p. 5-18
RINTER MARG Printer margins setting p. 5-18

OP PRINT Printer margins setting p. 5-18

APER FORMAT Select paper tray p. 5-18

PPER Select paper tray printer p. 5-18

OWER Select paper tray additional p. 5-18

CANNER Determine format with scanner A4 or Letter p. 5-18

- CONSUMABLES Consumables status p. 6-2

- DEPT. CODE Department code p. 5-32

CTIVATION Activating/Deactivating the department code p. 5-32

2-8

Getting started

MAIN MENU 8: A

DVANCED FCT

Functions Function description Page

882 OK NEW DEPT. Setting the department codes p. 5-32
8821 OK D
8822 OK D

883 OK D

884 OK P

EPT. CODE Setting the department codes p. 5-32
EPT. NAME Setting the department name p. 5-33

ELETE Deleting a department code p. 5-33

RINT Printing a department code p. 5-33

MAIN MENU 9: INTERNET

Functions Function description Page

91 OK - SUPPLIER Access to connection and message service parameters p. 3-16
92 OK

921 OK C

9211 OK C
9212 OK I
9213 OK P

922 OK M
9221 OK I
9222 OK P
9233 OK E-

923 OK S

- INIT. PROVIDER Initialisationof your Provider

ONNECTION ISP parameters p. 3-16

ALL NUMB. ISP call numberl

DENTIFIER ISP identifier

ASSWORD ISP password

ESS. SERV Message service parameters p. 3-16

DENTIFIER Message service identifier p. 3-16

ASSWORD

MAIL ADR Message service e-mail address p. 3-16

ERVERS SMTP, POP3 and DNS parameters p. 3-16

Message service password p. 3-16

9231 OK SMTP SMTP server
9232 OK POP3 POP3 server
9233 OK DNS 1 Primary DNS
9234 OK DNS 2 Primary DNS

924 OK SMTPA
9241 OK A

93 OK

94 OK

- IMMED ACCES

- SETTINGS

UTHENT. SMTP authentification access parameters p. 3-19

CTIVATION SMTP authentification activation

Immediate access to ISP

Internet settins

A

941 OK CONNEC. TYPE Select connection type p. 3-18

942 OK S

943 OK P

944 OK D

945 OK P

95 OK

96 OK
97 OK

END TYPE Select transmission type p. 3-19

ERIOD Select the period of connection p. 3-19

EPOSIT NOTI Select to print a deposit notice p. 3-19

RINT Print Internet settings p. 3-19

- E-MAIL

- TRI MAILS

- MAINTENANCE

Send an E-Mail

Select the reception type

A

971 OK CONNECTION Select connection type

972 OK CALL NUMB. Supplier’s dial-up number

973 OK IDENTIFIER Supplier’s identifer

974 OK PASSWORD Supplier’s password

B

B

A

A

p. 3-16

p. 3-21

p. 5-8

A

B

B

p. 3-20

A.These menus will appear only with valid ISPN setting
B.Maintenance menus (Access limited according to service and country)

2-9

Getting started

MAIN MENU 10 : MEDIA

Functions Function description Page

02 OK - PRINT DOCUMENT Printing documents p. 5-37
021 OK L
022 OK F

0221 OK A
0222 OK S
0223 OK S

04 OK

07 OK
071 OK M
072 OK A

0721 OK A
0722 OK S
0723 OK S

08 OK

IST Printing the document list p. 5-37
ILE Printing files p. 5-38

LL Printing all printable files p. 5-38
ERIES Printing a series of files p. 5-38
ELECTION Printing a selection of files p. 5-38

- SCAN TO Transferring media content to memory p. 5-39

- DELETE Erasing media p. 5-38

ANUAL Erasing selected files p. 5-38

UTOMATIC Erasing files automatically p. 5-38

LL Printing all printable files p. 5-38
ERIES Printing a series of files p. 5-38
ELECTION Printing a selection of files p. 5-38

- MEDIA ANALYSIS Analysing the memory card or USB key p. 5-39

2-10

3SETTING YOUR

Fine

Sfine

Photo

TERMINAL

MAIN SETTINGS

At terminal powerup, the screen displays:

FRI 31 DEC 23:59

Fine

Sfine

You have to set the date and time, telephone network, language parameter and verify the other
parameters listed below.

BEFORE TRANSMISSION

PLEASE WAIT

Photo

Date/Time

At any moment you may change the date and time on your fax machine.

3-1

To change the date and time:

☞ Enter the numbers of the required time and date one after another,

(for example November 8 2006 at 9h33, press 0 8 1 1 0 6 0 9 3 3) and press OK to confirm.

Summer time / winter time setting

A menu is available from which you can chose to change to summer / winter time automatically or not.

The 21>DATE/TIME menu includes 2 submenus:

Manual mode

Your fax machine will prompt you to change the date and time via the numeric pad.

Automatic mode

Setting your terminal

21 OK - SETUP / DATE/TIME

 211 OK - SETUP / DATE/TIME / MODIFY

212 OK - SETUP / DATE/TIME / AUTO ADJUST

If you select NO and confirm with OK, the summer / winter time will not be changed automatically
and a setting in the 211 MODIFY menu will be required from you for the terminal to be set to the new
time.

If you select YES and confirm with OK, you will not have to care about any change at the end of March
and October. You will just be informed of this change by a message on the screen.

The default for this parameter is NO.

Warning message

On automatic changing to summer / winter time, a message will be displayed to inform you that the fax
time has been changed.

FRI 25 MAR 02:01

CHECK TIME

or

SUN 30 OCT 02:01

CHECK TIME

You next action on the fax keypad will cause this message to be automatically erased.

3-2

Setting your terminal

Your fax number/your name

Type of network

Your fax will print out your fax number on each document it transmits if you save this number
and if the terminal is set to
page 3-9).

To save your fax number and your name:

SENDING HEADER (refer to paragraph Technical parameters,

22 OK - SETUP / NUMBER / NAME

☞ Enter your fax number (20 digits max.) and press OK to confirm.

☞ Enter your name (20 characters max) then press OK to confirm.

You may connect your fax to either a PSTN or private network such as private automatic branch
exchange (PABX). You must select the network which is the most convenient.

To select the type of network:

2511 OK - SETUP / NETWORKS / TEL. NETWORK / NETWORK TYPE

☞ Select option PABX or PSTN then confirm your choice with OK.

Geographical settings

These settings will enable you to use your terminal in different preset countries using different
languages.

Country

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.

To select the country:

201 OK - SETUP / GEOGRAPHICAL / COUNTRY

☞ Select the required option and press the OK key to confirm.

Network

This setting enables you to individually set the type of public telephone network so that your
terminal can communicate over the public network of the country you have chosen in
compliance with the applicable standards.

Remark : these settings are different from the NETWORK TYPE (p. 3-3), which allows you to choose between

public and private network.

To select the network:

202 OK - SETUP / GEOGRAPHICAL / NETWORK

☞ Select the required option and press the OK key to confirm.

3-3

Language

This setting enables you to choose a language other than that imposed by the COUNTRY setting.

To select the language:

☞ Select the required option and press the OK key to confirm.

Local prefix

This function is used when your fax is installed with a private network, behind a company’s PABX. It
allows you to program an additional automatic local prefix (to be defined), enabling you to
automatically exit the company’s telephone network system, but only under certain conditions:

• the company’s internal numbers, where a prefix is not required, must be short numbers less than
the minimal size (to be defined, for example France has 10 digits),

• the outside numbers requiring a prefix, must be long numbers greater or equal to the minimal size
(to be defined, for example France has 10 digits).

Setting your terminal

203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

Programming your fax with the local prefix consists of two steps:

• defining the minimal size (or equal) of the company’s outside numbers,

• defining the outgoing local prefix of the company’s telephone network. This prefix will automati­cally be added as soon as an external number is dialled.

Caution - If you define a local prefix, do not add it to the numbers stored in the directory, it

will be automatically dialled with each number.

Prefix

Defining the minimal size

☞ You can change the default value for the minimal size of the company’s outside numbers and

validate with OK. The minimal size will range between 1 and 30.

Defining the local prefix

252 OK - SETUP / NETWORKS / PREFIX

2521 OK - SETUP / NETWORKS / PREFIX / SIZE NUMBER

2522 OK - SETUP / NETWORKS / PREFIX / PREFIX SETTING

☞ Enter the outgoing local prefix of the company’s telephone network (maximum 5 characters) and

validate with OK.

3-4

Setting your terminal

Transmission report

You may print a transmission report for all communications over the telephone network (STN).

You may choose between more than one criteria for printing reports:

WITH: a report is given when the transmission was properly performed or when it is comple-

•
tely abandoned (but there is only one report per request),

•

WITHOUT: no transmission report, however, your fax will note all transmissions that took

place in its log (refer to paragraph Logs, page 5-26),

ALWAYS: a report is printed with each transmission,

•

•

ON ERROR: a report is printed only if the transmission failed or is abandoned.

With each transmission report from memory, a reduced version of the first page is automatically
reproduced.

To select the report type:

231 OK - SETUP / SEND / SEND REPORT

☞ Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and confirm your

choice with OK.

Document feed type

You may choose the way you want to feed your documents:

• from memory, transmission will take place only after memory storage of the document and
dialling. It allows you to get your originals back quickly to free up the terminal.

• from the feeder of the sheet-feed scanner (refer to paragraph Document depositing,
page 5-1), transmission will occur after dialling. It allows transmission of larger documents.

To select the way you want to feed your documents:

232 OK - SETUP / SEND / MEMORY SEND.

☞ Select the option MEMORY or FEEDER and validate your choice with OK.

Remark : in feeder mode, the reduced image will not appear on the transmission report.

Economy period

This function allows you to defer a fax transmission to "off-peak hours" and thus reduce the cost
of your communications.

The economy period, via the telephone network (at off-peak hours), is preset by default from

7.00 pm to 7.30 am. Nevertheless you may change this time slot.

Modifying the economy period:

233 OK - SETUP / SEND / ECO PER.

☞ Enter the hours of the new economy period and confirm your selection with the key OK.

Using the economy period:

32 OK - FAX / ECO TRANS.

Enter the call number and confirm with OK.

3-5

BEFORE RECEPTION

Fax answering machine

The Fax answering machine allows you to keep confidential documents in storage and to avoid printing
them as you receive them.

The "Fax Messages" indicator light lets you know the state of your Fax answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the process of receiving faxes.

• Light off: memory full, the terminal cannot receive any more documents.

• You can assure document confidentiality by using the 4 digit access code. Once saved, you will
require this access code for:

• printing fax messages in memory,

Setting your terminal

• activate or deactivate the fax answering machine.

Saving an access code

383 OK - FAX / FAX ANSW. / ANSWER CODE

☞ Enter the code (4 digits) and confirm with OK.

Activating or deactivating the answering machine

382 OK - FAX / FAX ANSW. / ACTIVATION

☞ If you saved an access code for your fax answering machine, enter it and validate with OK.

☞ Select the required option WITH or WITHOUT answering machine and confirm you choice

with OK.

Print fax messages stored in the memory

381 OK - FAX / FAX ANSW. / PRINT

☞ If you have defined an access code for your fax answering machine, enter it and press OK.

Documents received and stored in the memory are printed.

3-6

Setting your terminal

Reception without paper

Your fax offers you the possibility to either accept or refuse document reception if your printer is
unavailable (no paper...).

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode

WITHOUT PAPER, your fax saves the incoming messages in the memory,

• reception mode

To select the reception mode:

WITH PAPER, your fax refuses all incoming subscribers.

241 OK - SETUP / RECEPTION / REC. PAPER

☞ Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK.

Remark : Paper out is indicated by a beep and a message on the screen.

Received faxes are then stored in memory (icon "
you add paper into the feeder.

FAX MESSAGES" flashing) to be printed as soon as

Number of copies

You may print incoming documents more than once (1 to 99).

To set the number of each document received:

242 OK - SETUP / RECEPTION / NBR OF COPIES

☞ Enter the wanted number of copies and confirm with OK.

At each document reception, your fax will print the number of copies requested.

Relay broadcast

Your fax machine (initiator) can relay a document, in other words, transmit a document to your
subscribers via a remote fax and with a precise relay list.

To do this the initiator fax and the remote fax must both have the relay function.

To relay you need to supply the remote fax with the document and the relay list number. The
remote fax will then transmit this document to all subscribers on the list.

Once the relay is activated by your fax and as soon as the document is received by the remote fax,
the document is printed before relaying to all subcribers on the list.

To activate relay from your fax machine:

☞ Insert the document to relay (refer to paragraph Document depositing, page 5-1).

☞ Select  37 OK- FAX / BROADCAST.

☞ Enter the remote fax number where you will relay to or choose your dialling mode (refer

to paragraph Dialling, page 5-3) and press OK.

☞ Enter the relay list number used by the remote fax and press OK.

☞ You may enter the time you wish to transmit the document next to the current time and

press OK.

☞ If you wish to modify the document feed type, select one of the options FEEDER or

MEMORY , then press OK.

☞ If you wish, you may enter the number of pages of your documents before transmitting.

3-7

☞ Activate relay by pressing key .

The document in the feeder will be relayed either immediately or at a later time (according to your
choice) to the remote fax which will relay the document.

Fax or PC reception (depending on model)

243 OK - SETUP / RECEPTION / PC RECEPT.

This menu, combined with a software program installed on your PC (supplied or on option depending
on model) will enable you to select the machine you wish to receive the documents on:

•fax.

•PC.

• PC if available, fax otherwise.

For more details, please refer to the instruction manual provided with the software kit.

Setting your terminal

Duplex printing (depending on model)

This function is only available if you have previously installed the duplex module and the additional
paper tray at the back of your terminal.

After installing the Duplex module at the back of your multi-function terminal, you can print faxes
received in two ways:

• SINGLE SIDED

• DOUBLE SIDED

All faxes received are printed according to the mode selected from the menu, no matter how the duplex
key is set.

To select the fax print mode :

244 OK - SETUP / RECEPTION / DUPLEX

☞ Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice with

the OK key.

☞

Adjust to page

This option allows you to print out documents automatically adjusting them to the page format.

To turn adjust to page mode on:

245 OK - SETUP / RECEPTION / REDUCTION

☞ Select the WITH option and confirm your choice using the OK key.

3-8

Setting your terminal

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

TECHNICAL PARAMETERS

As delivered your fax is preset by default. However, you may adjust it to meet your requirements
by resetting the technical parameters.

To set the technical parameters:

29 OK - SETUP / TECHNICALS

☞ Select the desired parameter and confirm with OK.

☞ With the keys  or , modify the parameter settings by following the table below and

press OK.

1 - SCANNING
MODE

2 - TX HEADER

3 - TX SPEED

4 - ECHO PROTECT

1 - NORMAL
2 - FINE
3 - SFINE
4 - PHOTO

1 - WITH
2 - WITHOUT

1 - 33600
2 - 14400
3 - 12000
4 - 9600
5 - 7200
6 - 4800
7 - 2400

1 - WITH
2 - WITHOUT

Default value of the scan mode resolution for the documents
to be transmitted.

If this parameter is on, your header will appear on all
documents sent to your subscribers with your name, number,
date and number of pages.

Warning: If you send a fax from the document loader, the
transmission header will not appear on the document your
correspondent receives.

Transmission speed for outgoing documents.
For a quality telephone line (compatible, no echo),
communications occur at maximum speed.

However, it may be necessary to restrict the transmission
speed for some calls.

If this parameter is on, the on-line echo will be reduced during
long distance calls.

6 - EPT MODE

7 - COM. DISPLAY

8 - ECO ENERGY

1 - WITH
2 - WITHOUT

1 - SPEED
2 - PAGE NUMBER

1 - WITHOUT
2 - DELAY 5 MIN
3 - DELAY 15 MIN
4 - DELAY 30 MIN
5 - STDBY PERIOD

For some long distance calls (satellite), the on-line echo may
disturb the call.

Choice between transmission speed displayed or number of
the page in progress.

Choosing the printer standby delay: the printer will switch to
standby after a delay (in minutes) of NON-operation or during
the period of time of your choice.

3-9

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

Setting your terminal

10 - RX HEADER

11 - RX SPEED

12 - RINGS

20 - E.C.M.

(CORRECT THE
CALL)

72 - MODEM SPEED

1 - WITH
2 - WITHOUT

1 - 33600
2 - 14400
3 - 9600
4 - 4800
5 - 2400

2 TO 5

1 - WITH
2 - WITHOUT

1 - 56000
2 - 33600
3 - 14400
4 - 12000
5 - 9600
6 - 7200
7 - 4800
8 - 2400
9 - 1200
0 - 600

If this parameter is on, all documents received by your fax
will include the subscriber’s header with his name, number (if
available) fax print date and the page number.

Transmission speed for incoming documents.
For a quality telephone line (compatible, no echo),
communications occur at maximum speed.

However, it may be necessary to restrict the transmission
speed for some calls.

Number of rings to automatically start your terminal.

This parameter helps correct the calls made on

disturbed telephone lines. It is used when the lines are weak
or too noisy. Transmission times may be longer.

Choice of maximum Internet transmission speed.

For a quality telephone line (compatible, no echo),
communications occur at the maximum speed.

However, it may be necessary to restrict the transmission
speed for some Internet calls (bad line or bad ISP settings).

73 ­IMPROVE REP @

74 - ERASE
MAILBOX

75 - TEXT
ATTACHM.

76 - ATTACHMENT
FORMAT

1 - WITH
2 - WITHOUT

1 - WITH

2 - WITHOUT

1 - WITH
2 - WITHOUT

1 - IMAGE
2 - PDF

This parameter lets you automatically register the Internet
address of your subscribers fax during a call (if available).

When the fax machine receives an e-mail with an attachment
and cannot open it, it erases the message from the ISP MBX,
prints and transmits with a notice of uncomprehension to the
message sender.

At E-mail reception, the fax does not destroy the MBX
message, it prints a notice of uncomprehension asking you
to recuperate this message with your computer equipment.
This parameter is useful only if you have PC equipment. The
memory capacity is limited, you need to empty your MBX or
else new messages may not be received.

Editing YES / NO and printing the received Internet
documents.

Default format of document sent on the Internet :

PDF : monochrome or colour

IMAGE : monochrome (TIFF) or colour (JPEG)

3-10

Setting your terminal

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

77 - LAN SPEED

80 - TONER SAVE

90 - RAW PORT

91 - PRINTER
ERROR TIMEOUT

92 - PRINTER WAIT
TIMEOUT

93 - REPALACE
FORMAT

94 - PRINTER
CLASS

AUTO
100 FULL
100 HALF
10 FULL
10 HALF

1 - WITH
2 - WHITHOUT

9100

30 mn

15 seconds

1 - NO
2 - Letter / A4

PCL / PC KIT
PC KIT ONLY

To define the communication speed of the peripheral units in
relation to the implemented Local Area Network (LAN).

Makes printing lighter to save toner cartridge ink

RAW network print port connection

Time-out before document being printed is deleted following
a print error in PC print mode

Wait time-out for data from PC before the task is deleted in
PC print

Page format change

Printing in PCL-/Postscript Mode

Printing in GDI mode

3-11

Setting your terminal

LOCAL AREA NETWORK (LAN) SETTINGS
(

DEPENDING ON MODEL)

Your terminal is a new generation machine that will be part of your local network just like a PC. Its
built-in local network access card will enable you to send documents through an SMTP/POP3 local
message server (internally or externally, depending on the settings of your message server).

To benefit from all the available network options, you should make the following settings, described in
the sections below:

• local network settings, to introduce your fax machine into your local network.

• message service settings, for all your faxes and E-mails to be automatically managed by your
message server.

Caution - Although rather simple, network settings sometimes require a sound knowledge of your

own computer configuration. If that is administrated by anyone in your company, we recommend you
ask that person for the settings described below.

LOCAL NETWORK SETTINGS

Automatic configuration

We recommend that you carry out a manual configuration of your terminal. The automatic
configuration of the local network settings may be considered, if your local network features a DHCP
or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN.

To automatically configure the local network settings:

2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

☞ Choose AUTOMATIC and press OK to confirm. The terminal scans the local network for a DHCP

or BOOTP server that can assign it its settings dynamically (the message
displayed).

☞ Once the message SELF-CONF has disappeared, check for the IP Address, Sub-network mask

and Gateway address. If these are missing, you should carry out a manual configuration (see
below).

Manual configuration

SELF-CONF is

To configure your terminal manually, you should obtain the usual information used to set a peripheral
device (IP address, sub-network mask, network and gateway address).

To configure the local network setting manually:

2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

☞ Choose MANUAL and press OK to confirm.

3-12

Setting your terminal

IP address

Sub-network mask

Gateway address

IEEE address (or Ethernet address) or MAC address

2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESSE

☞ Enter the IP address of your terminal and press OK to confirm.

2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK.

☞ Enter the sub-network mask of your terminal and press OK to confirm.

2534 OK - SETUP / NETWORKS / LOCAL NETWORK / GATEWAY

☞ Enter the IP address of the network gateway and press OK to confirm.

2535 OK - SETUP / NETWORKS / LOCAL NETWORK / IEEE ADRESSE

The Ethernet card of your terminal already has an unmodifiable, yet consultable, IEEE address.

Netbios names

These names, which can be used with the network options, are used to identify your terminal from
a PC connected to a local network (for instance with the name "IMP-NETWORK-1").

☞ Enter the selected name (15 characters max) and press OK to confirm.

The WINS1 and WINS2 servers, used with the network options, allow access to terminals on
other sub-networks by means of their NetBIOS name.

These two addresses must be filled in for the Scan To Disk function (refer to paragraph Scan to
Disk, page 5-10).

2536 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 1

2537 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 2

2538 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 1

2539 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 2

☞ Enter the IP address of each server, then validate with OK.

Note: If the terminal is set up in Automatic configuration mode (2531), these addresses can be filled in auto-

matically by certain DHCP servers.

SNTP server configuration (depending on model)

The terminal can automatically update its date and time when connecting to an SNTP server.

Server address

2551 OK - SETUP / NETWORKS / SNTP SERVER / ADDRESS

☞ Enter the name of the SNTP server, then validate with OK.

3-13

Setting your terminal

This name can be in the form of an IP address, a DNS address or a NetBIOS name.

Server port

 2552 OK - SETUP / NETWORKS / SNTP SERVER / PORT

☞ Enter the server port number, then validate with OK.

The port by default is port 123.

Activating the server access

 2553 OK - SETUP / NETWORKS / SNTP SERVER / STATE

☞ To activate the SNTP server, select WITH in the drop-down menu then validate with OK.

Time zone

 2554 OK - SETUP / NETWORKS / SNTP SERVER / TIME ZONE

☞ Select the time zone where the terminal is located from the drop-down list then validate with OK.

If you have activated the automatic summer time management (menu 212), the TIME ZONE setting is
initialised automatically.

Summer time

 2555 OK - SETUP / NETWORKS / SNTP SERVER / SUMMER TIME

☞ Select the appropriate time setting in the drop-down list: winter time, summer time +1 or

summer time +2, then validate with OK.

Note: This menu is not displayed if the menu 212 is activated.

PC de-registering

This menu lets you delete one or more PCs connected to the terminal via the LAN.

256 OK - SETUP / NETWORKS / DE-REG. PC

☞ Select the PC that you want to delete from the list by means of the  and  arrows, then

validate with OK.

Case of connection to a domain (for instance with Windows NT,
2000

or XP)

The terminal can identify itself on the local network by using the parameters of a user account, before
it can, among others, archive documents by means of the Scan to Disk function (refer to paragraph Scan
to Disk, page 5-10).

Once these parameters have been filled in, they will be used by default, if you do not declare a user
name and password when using the function.

Login user name

2541 OK - SETUP / NETWORKS / DOM LOGIN / USER

☞ Enter the user name for login on the local network, then validate with OK.

3-14

Setting your terminal

MESSAGE SERVICE AND THE INTERNET

Login password

2542 OK - SETUP / NETWORKS / DOM LOGIN / PASSWORD

☞ Enter the password for login on the local network, then validate with OK.

Domain name

2543 OK - SETUP / NETWORKS / DOM LOGIN / DOM. NAME

☞ Enter the domain name of the local network, then validate with OK.

Your terminal lets you send and receive documents and E-mails from subscribers throughout the
world over the Internet.
An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a
personal Internet mailbox).
Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts
at your disposal a server, or computer system which allows you to connect to the Internet and your
mailbox through your telephone line.

Before worldwide transmission, you must:

• take out an Internet subscription from an Internet Service Provider (ISP),

• check that all initialisation parameters correspond to those provided by your ISP,

• perform the proper settings, if needed, for the Internet connection.

You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or
E-mails. Both operations will be performed during an Internet connection.

INITIALISATION PARAMETERS

You must define or, at least check all parameters needed to identify yourself with the Internet.
Your ISP will provide you with these parameters as soon as you are registered with them.

The parameters are divided in 4 categories:

• connection, allows you to identify the dial up number, the connection identifier and the
connection password,

• message service, allows you to define the message service identifier, the message service
password and the E-Mail address,

• servers, allows you to identify the name of the OP address of Internet SMTP providers
(send) and POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server
address is made up of 4 groups of 3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification protocol when the SMTP ser­ver used requests this to end e-mails.

3-15

Setting your terminal

Access to connection and message service parameters

91 OK - INTERNET / SUPPLIER

☞ Select the Internet provider from the list NO ACCESS, PROVIDER_1, PROVIDER_2,

PROVIDER_3, PROVIDER_4, PROVIDER_5, PROVIDER_6 or LOCAL NETWORK, and

press OK.

Choosing

☞ Enter the CALL NUMB., press OK.

NO ACCESS disables access to Internet functions. OK.

92 OK - INTERNET / INIT. PROVIDER

921 OK - INTERNET / INIT. PROVIDER / CONNECTION

☞ Enter connection IDENTIFIER

1

, press OK.

☞ Enter connection PASSWORD, press OK.

922 OK - INTERNET / INIT. PROVIDER / MESS. SERV

☞ Enter Email IDENTIFIER, press OK.

☞ Enter Email PASSWORD, press OK.

☞ Enter E-MAIL ADR, press OK.

Access to servers parameters

923 OK - INTERNET / INIT. PROVIDER / SERVERS

☞ Enter SMTP, press OK.

☞ Enter POP3, press OK.

☞ Enter DNS 1 (primary), press OK.

☞ Enter DNS 2 (secondary), press OK.

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

3-16

Setting your terminal

Sample Internet settings for the terminal (56 kbps modem)

Your access provider should give you the following information:

CALL NUMBER: 08 60 00 10 00

CONNECTION IDENTIFIER: [e-mail]

CONNECTION PASSWORD: *****

MESSAGE SERVICE IDENTIFER: demo jt12

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: [e-mail]

SERVER:

SMTP mail.gofornet.com

POP mail.gofornet.com

DNS 1 103.195.014.001

DNS 2 103.195.014.002

Non-functional data given by way of example.

You should then complete the following MENUS on your fax machine:

91 SUPPLIER PROVIDER 1

CONNECTION

9211 CALL NUMB. 0860001000

9212 IDENTIFIER [e-mail]

9213 PASSWORD *****

MESSAGE SERVICE

9221 EMAIL ID demo jt 12

9222 EMAIL PASSWORD *****

9223 E-MAIL ADR [e-mail]

SERVERS

9231 SMTP mail.gofornet.com

9232 POP3 mail.gofornet.com

9233 DNS 1 103.195.014.001

9234 DNS 2 103.195.014.002

3-17

Setting your terminal

SMTP AUTHENT.

9241 ACTIVATION With or Without

Your terminal is now configured.

SETTINGS

The settings are divided into several categories:

• the standard settings define the connection type and frequency to the Internet as well as the
transmission type for your documents,

• the E-mail sorting defines treatment for all stored E-mail messages received.

Standard settings

Your terminal has two types of settings that let you define:

• The type and frequency of the connection to your ISP.

SET TIMES

PERIODIC

ON DEMAND

• Type of transmission over the Internet.

IMMEDIATE

an Internet connection is established every day at
9:00 am, 12:30 am and 5:00 pm

A

an Internet connection is established every 3 hours1.
(default value)

an Internet connection is established at your request by

IMMED. ACCESS (refer to paragraph Internet

Connection, page 3-21)

A. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes,

give or take, around the requested time.

document transmission will occur immediately at each
transmission request

DURING
CONNECTIONS

transmissions will only occur at programmed connections

SET TIMES or PERIODIC TYPE

At any moment you may print the settings of your terminal to know their status.

Selecting the connection type

941 OK - INTERNET / SETTINGS / CONNEC. TYPE

☞ Select one of the connection options among SET TIMES, PERIODIC or ON DEMAND and

press OK to confirm.

3-18

Setting your terminal

Selecting the transmission type

Changing the connection period (PERIODIC type)

Modifying the connection time(s) (SET TIMES type)

942 OK - INTERNET / SETTINGS / SEND TYPE

☞ Select one of the send options IMMEDIATE or DURING CNX then press OK to validate.

943 OK - INTERNET / SETTINGS / PERIOD

☞ With the PERIODIC mode, enter the new connection period by means of the numerical

keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

An Internet connection will be established every three hours (default value).

943 OK - INTERNET / SETTINGS / TIME SETTINGS

☞ After selecting the SET TIMES mode, use the  and  keys to place the cursor under the

figure to be modified. Enter the new connection time(s) by means of the numeric keypad
(value between 00:01 and 23:59) and validate with the OK key.

Selecting the print mode for the deposit notice

944 OK - INTERNET / SETTINGS / DEPOSIT NOTI

☞ Select one of the deposit notice options WITH, WITHOUT, ALWAYS or ON ERROR and

press OK to confirm.

Printing the Internet settings

945 OK - INTERNET / SETTINGS / PRINT

The Internet settings are printed.
These settings may also be printed together with all the other settings of your terminal (refer to
paragraph Printing the terminal settings, page 5-26).

Access to the authentification SMTP parameters

924 OK - INTERNET / INIT. PROVIDER / SMTPAUTHENT.

In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with
OK key.

In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification
parameters as in the messaging service or AUTHENT. SPEC. to define other identification
parameters, then validate with Access to SMTP authentification parameters by pressing OK key.
When you select AUTHENT. SPEC, carry out the two following operations

☞ Enter the IDENTIFIER then validate with OK key.

☞ Enter the PASSWORD then validate with OK key.

3-19

Mail sorting

This function lets you choose the mode for all Internet documents stored in your mail box.
You have three choices:

F@X ONLY, lets you poll and print E-Mails in your terminal.

•

•

PC ONLY, lets you keep your E-Mails in you mailbox for later use with a computer (no E-Mail

poll),

SHARE PC lets you:

•

- if your PC and fax have two different addresses, transfer all mails or only those with attachments
to a PC,

- if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC.

F@X Only mode

☞ Select option F@X ONLY and press OK to confirm.

Setting your terminal

96 OK - INTERNET / TRI MAILS

All E-Mails are polled and printed.

PC Only mode

☞ Select option PC ONLY and press OK to confirm.

The E-mails are neither polled nor printed and they may be used with a computer.

At each connection, the number of E-mails in your mailbox is displayed on the screen.

Share PC mode

☞ Select option SHARE PC and press OK to confirm.

You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.

To transfer the E-Mails to a PC:

☞ Select option WITH PC TRANS. and press OK to confirm.

☞ Enter the E-Mail address of the computer you wish to transfer your E-Mail and press OK to

confirm.

☞ Select your option from the table below and press OK to confirm.

Menu Description

SEND ALL MAILS All E-Mails are sent to the PC.

UNUSABLE ATTAC

The fax machine polls and prints the usable E-mails and transfers to
the PC mailbox all the E-mails containing attachments it cannot use.

3-20

Setting your terminal

To use the fax as an E-Mail printer:

☞ Select option W/O PC TRANS and press OK to confirm.

☞ Select your option from the table below and validate with OK.

Menu Description

DELETE MAILS

SAVE MAILS The E-mails opened and read by the fax are not erased.

At each connection, the number of E-mails still present in your mailbox are displayed on the
screen.

The E-mails opened and read by the fax (w/o attachment) are erased
after the fax has printed.

INTERNET CONNECTION

An Internet connection is made with an ISP. It allows both document sending and reception while
connected.
A connection takes place the following way:

• Send to one or more of your subscriber’s Internet mailboxes, all fax-Internet documents

waiting for transmission.
If you are sending to a computer, the transmitted fax will be received as an attachment to an
E-Mail.

• Reception of all fax-Internet and E-Mails deposited in your personal Internet mailbox.

You may connect either immediately or automatically depending on the time periods defined.
The triggering of a programmed Internet connection depends on the standard settings of your
terminal.

Immediate connection to the Internet

There are two methods to immediately connect to the Internet:

Access through the menu:

93 OK - INTERNET / IMMED ACCES

Programmed connection

An automatic connection to the Internet depends on how your terminal is programmed and more
particularly on the standard settings (refer to paragraph Standard settings, page 3-18).

3-21

DEACTIVATING THE INTERNET FUNCTION

If you do not wish to use the Internet functions:

91 OK - INTERNET / SUPPLIER

☞ Select NO ACCESS in the ISP list and confirm with OK.

MESSAGE SERVICE AND THE LAN

Your terminal also lets you send and receive documents and E-mails from subscribers throughout your
local area network (LAN).
Before LAN transmission, you must:

• check that all initialisation parameters correspond to those configured in your LAN,

Setting your terminal

• perform the proper settings, if needed, for the LAN connection.

INITIALISATION PARAMETERS

You must define or, at least check all parameters needed to identify yourself with the LAN.
If you do not know these parameters, contact your LAN administrator.

The parameters are divided in 3 categories:

• message service, allows you to define the message service identifier, the message service pas­sword and the E-Mail address,

• servers, allows you to identify the name of the OP address of Internet SMTP providers (send) and
POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server address is made
up of 4 groups of 3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification protocol when the SMTP server
used requests this to end e-mails.

Access to connection and message service parameters

☞ Select LOCAL NETWORK from the list and press OK.

Choosing

NO ACCESS disables access to LAN / Internet functions.

92 OK - INTERNET / INIT. ETHERNET

921 OK - INTERNET / INIT. ETHERNET / MESS. SERV

☞ Enter Email IDENTIFIER, press OK.

☞ Enter Email

PASSWORD

, press OK.

☞ Enter E-MAIL ADR, press OK.

3-22

91 OK - INTERNET / SUPPLIER

Setting your terminal

Access to servers parameters

922 OK - INTERNET / INIT. ETHERNET / SERVERS

☞ Enter SMTP, press OK.

☞ Enter

POP3

, press OK.

☞ Enter DNS 1 (primary), press OK.

☞ Enter DNS 2 (secondary), press OK.

Sample LAN settings for the terminal

If your LAN settings are as follows:

MESSAGE SERVICE IDENTIFER: demo jt13

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: [e-mail]

SERVER:

SMTP mail.myintranet.com

POP mail.myintranet.com

DNS 1 102.195.014.001

DNS 2 102.195.014.002

Non-functional data given by way of example.

then, you should complete the following MENUS on your fax machine:

91 SUPPLIER LOCAL NETWORK

MESSAGE SERVICE

9221 EMAIL ID demo jt13

9222 EMAIL PASSWORD *****

9223 E-MAIL ADR [e-mail]

SERVERS

9231 SMTP mail.myintranet.com

9232 POP3 mail.myintranet.com

9233 DNS 1 102.195.014.001

9234 DNS 2 102.195.014.002

3-23

SMTP AUTHENT.

9241 ACTIVATION With or Without

Your terminal now configured, you can:

• configure the standard settings, to connect to your LAN, and the E-mail sorting (refer to para­graph Settings, page 3-18),

• configure the LAN connection (refer to paragraph Internet Connection, page 3-21),

• deactivate the LAN function (refer to paragraph Deactivating the Internet function, page 3-22).

THE SMS SERVICE

Setting your terminal

Thanks to the e button you can send an SMS to subscribers all over the world. An SMS (Short
Message Service) is a service which permits short written messages to be sent to mobile phones or other
SMS-compatible devices.

The number of characters you can send per message is dependent upon the service provider and the
country you are sending your SMS from (e.g. Germany 160 characters, Italy 640 characters).

The SMS service is dependent upon the country and the service provider.

Caution: There is a special scale of charges for the SMS service.

SMS PARAMETERS

This menu is used to set several options:

• automatic SMS print on reception,

• beep activated during SMS reception,

• send your details activated,

• the address of your terminal.

The address is only modified if several terminals are installed on your line. It is used to differentiate
between two terminals during SMS reception.

When you want a contact to send SMSs to the terminal you choose, you must send him your line
number and the destination terminal address.

If your contact does not add the address of the terminal, the SMS will be received in the terminal with
address 0.

45 OK - SMS SERVICE / PARAMETERS

☞ Automatic print of SMS received..

451 OK - SMS SERVICE / PARAMETERS / AUTO PRINT

☞ Select the option WITH or WITHOUT automatic print, then validate with OK key.

3-24

Setting your terminal

☞ Beep activated on SMS reception

452 OK - SMS SERVICE / PARAMETERS / SMS BEEP

☞ Select the option WITH or WITHOUT BEEP on reception, then validate with OK key.

☞ Presentation of SMS sender

453 OK - SMS SERVICE / PARAMETERS / SENDER NAME

☞ Select the option WITH or WITHOUT presentation of the sender, then validate with OK

key.

☞ Terminal address

454 OK - SMS SERVICE / PARAMETERS / TERM. ADDR.

☞ Enter the terminal number, then validate with OK key.

SENDING AN SMS

To send an SMS to any SMS-compatible devices:

☞ Press the key

☞ Write your SMS by means of the Qwerty keypad

To do so, you have a true editor at your disposal:

•for the upper case letters, use the

•to move inside the data entry field, use the  or  keys

•to move in the text from one word to another, press the C

keys

•to go to the next line, use the key

•to delete a character (by moving the cursor to the left), use the Í or C key

Ï

TRL key and one of the navigator

☞ Pres the key to confirm your entry

Dial the number of the recipient (mobile phone or any other SMS-compatible device) in one of
the following ways:

• dial the number by means of the numerical keypad

• enter the first letters of the recipient name

• press the key until the required name appears (names are classified in alphabetical
order)

☞ Press the . key to send the SMS.

3-25

Setting your terminal

Your SMS may be sent to only one person or to several people. To send an SMS:

• to only one person, press the key to confirm

• to several people:

- press the key and enter the next person's name,

- repeat the operations as many times as required (10 persons max.). Press the key to
confirm,

• If SMS appears, then the SMS has been put on hold and a further attempt will take place a couple
of minutes later. To immediately execute or cancel transmission, refer to paragraph Transmission
waiting queue, page 5-11.

SENDING SMS is displayed as the SMS is being sent.

• To check the SMS has been sent properly, you may print the transmission/reception log (
OK - PRINT /LOGS, p. 2-7).

ERASE AN SMS

Proceed as follows to erase an SMS:

43 OK - SMS SERVICE / DELETE SMS

☞ Select the messages to erase.

431 OK - SMS SERVICE / DELETE SMS / SELECTION

☞ Select SELECTION using keys  and  and validate with OK key.

☞ Select a message using keys  and  and validate with OK key.

☞ Erase messages already read

432 OK - SMS SERVICE / DELETE SMS / SMS READ

☞ Select MESSAGES READ using keys and  and validate with OK key.

52

☞ Confirm with OK key.

☞ Erase all messages from memory.

433 OK - SMS SERVICE / DELETE SMS / ALL

☞ Select ALL using keys and  and validate with OK key.

☞ Confirm with OK key.

3-26

Setting your terminal

SMS read

SMS RECEPTION

SMS messages received are automatically printed (you can modify this setting with 451 OK
Auto print). If you disable automatic printing, the messages are automatically stored in the
memory.

☞ Access by menus:

42 OK - SMS SERVICE / READ SMS

• Direct access

☞ Press key .

☞ Select READ SMS using keys and  and validate with OK key.

☞ Select a message using keys and  and validate with OK key.

☞ Scroll messages using keys and .

Print an SMS

☞ Access by menus:

44 OK - SMS SERVICE / PRINT SMS

• Direct access

☞ Press key .

☞ Select PRINT SMS using keys and  and validate with OK key.

☞ Select SELECTION (to choose messages to print), NEW (to print all unread messages) or

ALL (to print all messages in memory) using keys

and  and validate with OK key.

☞ Confirm with OK key.

3-27

Setting your terminal

SMS SERVER

This menu is used to set the transmission and reception numbers of your SMS centers. They will be
provided by your access provider. You can define two SMS centres, one main and one secondary. The
secondary centre may only be used for SMS reception.

Access to server mode

46 OK - SMS SERVICE / SERVER

Define SMS centre numbers 1

461 OK - SMS SERVICE / SERVER / SMS CENTRE 1

Define send number

4611 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / SEND NO

☞ Enter the send number of your main SMS centre, then validate with OK key

Define reception number

4612 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

☞ Enter the reception number of your main SMS centre, then validate with OK key.

Define SMS 2 Centre numbers

462 OK - SMS SERVICE / SERVER / SMS CENTRE 2

Define reception number

4621 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

☞ Enter the reception number of your secondary SMS centre, then validate with OK key.

3-28

4DIRECTORY

Your fax lets you create a directory by memorising contact records and contact lists.

• Your terminal can store up to 500 contact records with names and phone numbers.

• You may also group several names to build a contact list with up to 32 contact lists.

A contact list is made from the contact records already stored.

For all contact records or contact lists you may:

• create

• consult

• modify contents

• delete

• print the directory

You may save and if needed load your directory. To proceed, you need to contact your reseller and
purchase the optional "Directory card". This gives you access to functions 161 and 162 (refer to
paragraph Guide to function list, page 2-5). To proceed, you need to contact your reseller and
purchase the optional kit "save".

4-1

Directory

CREATING CONTACT RECORD

For each contact record, complete the fields listed below. Only fields with the Name and Telephone
number have to be completed:

• Contact NAME,

• TEL and fax number of contact,

• E-mail address, example: [e-mail],

or

• FTP address, example: 134.1.22.9

Remark : If you have not entered an e-mail address, then you have the possibility of entering an FTP address (for archiving

purposes).

• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg)

• RECORD NUMBER: this number is automatically allocated by the fax (you can, none the less,
modify it). It gives you quick access to the directory,

• RATE send fax you can choose for each contact the minimum send rate for faxes you send to him.
Available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. The maxi­mum speed can be used if the telephone line is of good quality, meaning appropriate, without
echo.

Remark : If a contact has the two fields TEL and E-MAIL completed, the validation key ( or ) will define whether

the document is sent by telephone network or via the internet.

ADDING A RECORD

11 OK - DIRECTORY / NEW CONTACT

☞ Your fax has just created a new record, fill in it by first entering your contact’s name then

validate with OK.

Remark : you can stop the list creation at any time by pressing .

☞ Enter the person’s fax number

1

and press OK to confirm.

To associate an e-mail address:

☞ Enter the E-Mail address of your contact and press OK to confirm.

☞ Define the attachment format (Image or PDF) OK.

☞ Your contact’s ID number will automatically appear on the screen, if you wish to modify this

number you may do so by choosing another free number and validate with OK.

☞ Select the option WITH assigned key if you want to assign a letter (shortcut key) to your contact.

The first available letter appears by default. If you want to change it, scroll the letters by means

or  keys, and press OK to confirm.

of the

1. If your terminal is connected to a PABX, you may need to insert a pause for dial tone (symbolised by the sign / in the num-

ber) except if a local prefix is already programmed (see § Local Prefix)

4-2

Directory

☞ If need be, select the appropriate transmission speed to send your faxes, and confirm your

choice by pressing the OK key.

To associate an FTP address :

☞ Do not enter the e-mail address. Validate with OK key.

☞ Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9).

☞ Enter the FTP user name (for example: Durand).

☞ Enter the PASSWORD of the FTP user.

☞ If necessary, enter the file destination directory (when this field is not completed, the files

are stored directly under the root) of the FTP server (for example: server name / Durand).

☞ Define the attachment format (Image or PDF) OK.

☞ A number allocated to your contact will be automatically displayed on the screen. If you

do not want to use this number, it can be modified by entering another number, then
validating with OK key.

☞ Select the option WITH the associated key if you want to associate a letter (shortcut key)

with your contact. The first letter free is displayed by default. If you want to modify this,

scroll through the alphabet by using
key

or  keys, then validate your choice with the OK

☞ Select, if necessary, the appropriate send rate for a fax intended for your contact, then

validate your choice with the OK key.

CREATING CONTACT LISTS

A contact list is made from the contact records already stored.

For each list fill in the following lines:

NAME of the list

•

•

NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows

quick access to the answering machine

LIST COMPOSITION, its lists the ID numbers assigned to the contacts records included in

•
the list

LIST NUMBER, a number lets you identify the list filed under (L)

•

A list may include both fax and internetcontacts.

The same contact may be included in different lists.

Caution - It is impossible to add one contact list to another contact list.

4-3

Directory

ADDING A LIST

To add a list:

12 OK - DIRECTORY / NEW LIST

☞ Your fax machine has just created a new list, fill it in by first entering the name of this list then

confirm with OK.

Remark : You can stop a list or record creation at any time by pressing . Also, you do not have to complete all the list

characteristics as you create it; you can save the list as it is by pressing .

The empty field ENTER ABR. NUM. appears, you must fill in the ID numbers assigned to the contact
records included in this list.

☞ There are three ways detailed in the table below, to choose and add one or more contacts to your

list. Then confirm your choice by pressing OK.

From ... Procedure

☞ With the alphanumeric keypad enter the first

contact’s name

contact’s ID number

contacts directory

☞ Enter directly the contact’s ID number.

☞ Press key then select by means of the 

☞ For every contact included in the list repeat the above step then validate with OK.

Remark : you can stop record creation at any time by pressing .

☞ The list ID number will automatically appear on the screen, if you wish to modify this number

you may do so by choosing another free number and validate with OK.

☞ Press to confirm your entry.

letters of your contact’s name and continue
until the whole name is displayed on the screen.

or  keys .

ADDING OR DELETING A NUMBER FROM THE LIST

13 OK - DIRECTORY / MODIFY

☞ Select the contact list (L) by means of the  or  keys and validate your choice with OK.

4-4

Directory

☞ Press OK to display the ENTER ABR. NUM. field, and add or delete the contact as shown

in the table hereafter:

To ... Procedure

☞ Enter the contact ID number you wish to add and confirm with OK.

add

☞ Repeat this step for each added contact you want to add.

☞ Place the keys or , on the number you wish to delete.

delete

☞ Press key C to delete the number assigned to the list.

☞ Repeat these 2 steps for each contact you wish to delete from the list.

☞ Confirm the new list by pressing key .

CONSULTING A RECORD OR A LIST

☞ Press key .

The directory appears in alphabetical order.

☞ Select the contact record or contact list (L) you wish to consult.

MODIFYING A RECORD OR A LIST

13 OK - DIRECTORY / MODIFY

The directory appears in alphabetical order.

☞ Use the  or  keys to select the contact list (L) you wish to modify and press OK to

confirm.

☞ Modify the line or lines in the contact record or contact list and confirm each modification

with OK.

Remark : You may confirm your modification by pressing key , but you will exit the menu and may not be able

to modify the following lines.

4-5

DELETING A RECORD OR A LIST

14 OK - DIRECTORY / CANCEL

The directory appears in alphabetical order.

☞ Use the  or  keys to select the contact record or contact list (L) you wish to delete and

confirm with OK.

☞ Press again OK to confirm your deleting.

The record or list is deleted from the directory.

PRINTING THE DIRECTORY

Directory

You may print all the numbers stored in the directory, including all the existing contact records or
contact lists.

To print the directory:

The directory is printed in alphabetical order.

IMPORTING A DIRECTORY

You can import an existing directory of contacts into your fax machine as an electronic file. This file
must be in a specific format and must not comprise more than 500 entries.

The process of importing a directory uses electronic mail as the transfer mechanism. The electronic file
containing the directory is received and processed as an e-mail attachment.

Caution - Importing a new directory completely overwrites any existing directory entries.

THE FILE STRUCTURE

15 OK - DIRECTORY / PRINT

The electronic file containing the data in the directory must be structured into lines or records each
comprising five fields separated from one another by a unique character (a tab stop, a comma or a
semi-colon). The lines themselves are separated by a line break (carriage return).

Fields Contents

Name

A unique identifier in your directory, up to 20 characters long. This field is
mandatory; the name should not include the field separator character.

4-6

Directory

Fax number

Your contacts’ fax number, without spaces or dots, can be up to 30 characters
long (including any * and # characters). This field may be left empty, for
instance, in the case of contacts to whom you only send e-mails.

E-mail
address

Shortcut
key

Your contacts’ e-mail address. Can be up to 80 characters long, but must not
comprise the field separator character. Any other characters may be used in this
field, which can also be left blank.

A capital letter (A to Z), unique to the directory, which is associated with a
specific contact and enables quick selection. As with the two previous fields,
this field can be left blank.

The fax transmit speed over the PSTN. If you do not specify a value, the default

Speed

speed is the maximum speed. This field may be left blank if all your fax
transmissions are handled by a fax server.

Caution - You must enter a value for at least one of the Fax number or E-mail address fields.

To enter a blank line, key in four field separator characters in a row.

For example:

Smith;0123456789;[e-mail];J;8

Jones;01987654321;;@;8

O'Connor;0123469874;[e-mail];U;8

Remark : @ alone is the indication that no associated key is assigned to the entry.

The rate is coded on a number, see the following board:

Rate code number

600 7

1200 6

2400 5

4800 4

7200 3

9600 2

12000 1

14400 0

33600 8

4-7

Directory

Caution - You must always enter the field separator character, even if one or more of the fields are

left blank. In the example above, which uses a semi-colon as a separator, the entry for « Jones » lacks
both E-mail address and shortcut key.

PROCEDURE

To import a directory:

17 OK - DIRECTORY / IMPORTATION

☞ Select WITH to authorise the importation of a directory.

☞ Create your directory on a PC in a file whose structure corresponds to that set out above. In order

to be recognised as a directory, the file name must include the word directory and must have a
.csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply
directory.csv.

☞ Create an e-mail addressed to your fax E-mail address, attach the file to it, and send your

message via your mail server.

☞ Your fax will receive the e-mail containing the directory when it connects to the mail server, and

will automatically import the attached file into its directory.

☞ Repeat the procedure as many times as required, for instance to update all the LAN faxes on your

network with the same directory.

Caution - Importing a new directory completely overwrites any existing directory entries on the fax

machine. Once your fax machine has a complete directory, we advise you to disable importing in order
to protect the data already on the fax.

To disable importing:

☞ Select WITHOUT to prevent users from importing a directory.

EXPORTING A DIRECTORY

You may also export a directory from a fax machine as a text file, and send it to any mail client (be it
PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.

17 OK - DIRECTORY / IMPORTATION

To export the directory:

18 OK - DIRECTORY / EXPORTATION

☞ Key in the e-mail address of the PC or other fax machine to which you want to export the

directory. You may export a directory to several fax machines simultaneously (refer to paragraph
Dialling, page 5-3).

☞ Confirm by pressing OK.

☞ Repeat the procedure as many times as required, for instance to update all your fax machines or

send the same file to several PC users on your local network.

4-8

Directory

LDAP SERVER

The LDAP server allows you to access a directory server, for contacts or lists of contacts
(maximum 500 recipients).

The LDAP function can be switched on only once there are at least 50 free entries in the unit's
local directory. If this is not the case a message will ask you to delete the necessary number of
entries.

CONFIGURATION

191 OK - DIRECTORY / LDAP SERVER / ADDRESS

☞ Enter the IP address or the server name and press the OK key to confirm.

192 OK - DIRECTORY / LDAP SERVER / IDENTIFIER

☞ Enter the identifier for connecting to the server and press the OK key to confirm.

193 OK - DIRECTORY / LDAP SERVER / PASSWORD

☞ Enter the password for connecting to the server and press the OK key to confirm.

194 OK - DIRECTORY / LDAP SERVER / DN BASE

☞ Enter the database name and press the OK key to confirm.

195 OK - DIRECTORY / LDAP SERVER / PORT

☞ Enter the port number for connection to the server and press the OK key to confirm.

Sample LDAP settings for the terminal

If your LDAP settings are as follows:

LDAP SERVER:

ADDRESS ldap.gofornet.com

IDENTIFIER demo jt15 (common name)

GofornetAdressBook (organisational unit)

PASSWORD *****

DN BASE GofornetAdressBook

PORT 389

Non-functional data given by way of example.

4-9

Directory

then, you should complete the following MENUS on your fax machine:

LDAP SERVER

191 ADDRESS ldap.gofornet.com

192 IDENTIFIER cn=demo jt15, ou=GofornetAddressBook

193 PASSWORD *****

194 DN BASE ou=GofornetAddressBook

195 PORT 389

Your terminal is now configured.

Remark : For more information on LDAP configuration, refer to your LAN administrator or to your LDAP server docu-

mentation.

ACCESSING SERVER CONTACTS

When the LDAP function on your terminal is switched on, you can send documents or e-mails to
contacts in the server's directory.

This is what happens when you search for a contact: when you enter the first letter of the recipient's
name, all the entries in the server's directory which begin with this letter will be alphabetically added
to the local ones.

If there are too many entries on the server, a message will ask you to enter more of the letters in the
name to refine the search.

Remark : If a list contains too many recipients, a message will inform you that the list cannot be used.

4-10

5OPERATION

SENDING

Faxes sent over the telephone network are sent from the feeder or the memory.

Documents sent over the Internet are first memorised and sent at the time of Internet connection.

Over the telephone network: all fax transmissions are in black and white.

Over the Internet: you can send black and white documents (TIFF or PDF format) or colour

documents (JPEG or PDF format).

Scanner

From the automatic feeder tray

Paper guides

DOCUMENT DEPOSITING

☞ Place your original documents in the

document feeder:

- face printed on the top,

- first page under the stack.

☞ Set the paper guide to the document

width.

☞ Once the operation is over, take your

original documents back from the
document exit tray..

Caution - If you put the documents to send upside down, the contact will receive a blank page.

5-1

Operation

Remark: Since the addressee’s number is generally on the document to be transmitted, you may also dial before positioning the

document.

From the flat scanner

☞ Using the handle, lift up the document

feeder tray.

☞ Put your document, with the printed face

down on the scanner window. The

Scanner origin

scanner origin is located at your end, to
the left, as shown opposite.

☞ Once the operation is complete, lift the

document feeder tray and recover your
document.

CHOOSING THE RESOLUTION/CONTRAST

Resolution

You have 4 modes for document transmission.

The mode choice depends on the type of document to be transmitted:

• Normal mode, to be used for good quality documents, without drawings or small details

• Fine mode, symbolised by Fine at the bottom of the display screen. To be used for documents
with drawings or small characters

• Super Fine mode, symbolised by SFine at the bottom of the display screen. To be used for docu­ments with very fine or small character drawings

• Photo mode symbolised by Photo at the bottom of the display screen. To be used for photogra­phic documents

To select the resolution mode:

☞ Press key as many times as necessary to select the required mode. A  icon on the screen

shows the current mode.

Contrast

You can set the contrast if your document is too light or too dark. If the document is light, you must
raise the contrast and if it is dark, you must reduce it.

To set the contrast:

5-2

Operation

☞ Press as many times as necessary to choose the desired contrast, as shown by the

position of a cursor.

DIALLING

From the directory

Dialling alphabetically

☞ Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the

remaining letters until your subscriber’s name is complete.

Assigned number dialling

☞ Press key

Your fax displays the names of your correspondents and the lists of correspondents in the
address book in increasing alphabetical order.

then

☞ Use the  or  keys of the browser to scroll through the correspondents and lists of

correspondents, and to select the correspondent or list of correspondents you require.

or

☞ Press key

Then press the letter assigned to the subscriber (refer to paragraph Adding a record,
page 4-2)
The screen displays the corresponding name.

or

☞ Enter the subscriber or subscriber list assigned number.

The screen displays the name of the subscriber or subscriber list assigned to this number

Using the last number dialled key

You can redial one number among the ten last numbers you just dialled before.

For a fax number (Tel in the Directory)

☞ Press the key

If the redial list is empty the display will show :

TO:

5-3

Operation

☞ You may enter the call number of the subscriber using the key block or the directory.

☞ Confirm with the key to send the fax copy.

When the redial list is not empty the display will show:

REDIAL ↑↓

TO : _

☞ Using the keys  or within the navigator you can scroll through the numbers already

available in the Redial-list.

☞ You may select a call number or eventually enter the number via the the numerical key pad or

using the directory.

☞ Confirm the number with the key to send the fax copy.

For an Internet transmission

☞ Press the key.

If the redial list is empty the display will show:

TYPE ADDRESS:

_

☞ You may enter the e-mail address of the subscriber using the alphanumerical keys or the

directory.

☞ Confirm the entry with the key to send the message.

If the redial list contains call numbers the display will show:

REDIAL ↑↓

TO : _

☞ Using the keys  or  within the navigator you can scroll through the e-mail addresses

allready available in the Redial-listing.

☞ You may select the e-mail address or eventually enter the e-mail address using the

alphanumerical keys or the directory.

☞ Confirm the address with the key to send the message.

To multiple numbers

You may dial to send a document simultaneously to multiple call numbers.

Caution - This may be achieved only if the terminal is parametered to send from the memory (refer

to paragraph Document feed type, page 3-5).

5-4

Operation

☞ Enter the fax or E-mail address, or use the Directory (refer to above paragraphs).

☞ Press key and enter the number of the second subscriber or second subscriber list

☞ Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or

subscriber lists).

☞ Press OK, , or to confirm the last addressee depending on the required operation.

TRANSMISSION OVER THE

PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

Immediate transmission

☞ Position the document (refer to paragraph Document depositing, page 5-1).

☞ Enter the fax number or choose your dialling mode (refer to paragraph Dialling, page 5-3)

then press
The "Line" icon flashes during the call phase, it stays lit when both faxes are in
communication.

.

☞ At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber number, transmission
time, feeder type and number of pages.

To delay the transmission time of your document :

☞ Position the document (refer to paragraph Document depositing, page 5-1)

☞ Select  31 OK - FAX / TRANSMISSION.

☞ Enter the subscriber number you wish to program at a different time or choose your dialling

mode (refer to paragraph Dialling, page 5-3) and confirm with OK.

☞ Next to the current time, enter the new time and confirm with OK.

☞ Choose the required IMAGE or PDF format.

☞ Choose SCAN B & W or COLOR SCAN.

☞ Adjust the contrast and confirm by pressing the OK key.

5-5

Operation

☞ Select the feed type, FEEDER or MEMORY and confirm with OK (refer to paragraph Document

feed type, page 3-5).

☞ You may enter the number of pages before transmission and confirm with OK.

☞ Confirm postponed transmission by pressing key .

Your document is stored and will be sent at the new time.

Remark: When sending in "Deferred Send" mode, make sure that the document in the feeder tray or on the scanner window is

located in the right direction.

Transmission with auto redial

This function allows you to monitor the dialling operation during a fax transmission. In this case, the
maximum transmission rate will be 14400 bps.

This function allows for example:

• to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to
start the document transmission.

• to control the communication progress in case of uncertain numbers, etc.

To take the line manually:

☞ Place the document in the fax feeder.

☞ Press .

☞ If necessary, set the sound level with navigator  or  keys.

☞ If not already done, enter the subscriber number (or refer to paragraph Using the last number

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

☞ Press to start the document transmission.

If your terminal is set in order to print a transmission report (refer to paragraph Main settings,
page 3-1), the reduced copy of the document first page will not be printed and it notifies you that the
communication is manual.

Rerouting

This function is used to reroute faxes received to a directory contact. To use this function, you

have to perform two operations: set the rerouting address of the fax and activate rerouting.

dialled key, page 5-3 to call back the last subscriber).

Activate rerouting

3911 OK - FAX / FAX FORWAD. / REROUTING / ACTIVATION

☞ Using the keys or within the navigator, select option >>3911 WITH.

☞ Confirm with the OK key.

Remark: If the function WITHOUT is selected the menu 3912 will not be included in the functions overview, when it is printed

out.

5-6

Operation

Set the re-direction contact

3912 OK - FAX / FAX FORWAD. / REROUTING / CALL NUMBER

☞ Using the keys  and  within the navigator select the subscriber from the directory (if

the directory is empty the display will show DIRECTORY EMPTY). Enter the number of
the subscriber manually or store the name and related number in the directory

393 OK - FAX / FAX FORWAD. / COPY

☞ Using the keys  and  within the navigator select the COPY option (local printout of

the information relayed to your system) either WITH or WITHOUT.

☞ Confirm with the OK key.

Caution - E-mails can only be relayed to e-mail addresses. The configuration of landlines does

not provide for relaying to fax machines.

Tx forwarding

This function is used to configure the terminal so that any document transmitted (by fax or to an
e-mail address) is also sent to a third party. The recipient will be selected from the entries in your
terminal’s directory. It may be a fax machine number, an e-mail address or an FTP address.

3921 OK - FAX / FAX FORWAD. / TX FORWARD./ ACTIVATION

☞ Using the keys  or  within the navigator select WITH ou WITHOUT and confirm

with the OK key.

Remark: If you choose WITHOUT, the menu 3922 won’t be displayed.

3922 OK - FAX / FAX FORWAD. / TX FORWARD. / CALL NUMBER

☞ Select the recipient you want from the directory and confirm by pressing OK.

☞ The function is active and from now on any documents transmitted will have a copy sent

to the selected recipient.

☞ The transmission mode to the copied recipient depends on the type of short numbers in the

directory:

• If the short number is a telephone number or a mixed number (tel + e-mail or tel + FTP) the
copy will be sent by fax to the recipient’s telephone number.

• If the short number is an e-mail address or an FTP number, the copy will be sent in IP mode
to the recipient’s e-mail or FTP address.

Caution - The Tx forwarding function does not operate in charger mode or in PC Kit mode.

TRANSMISSION OVER THE INTERNET

Sending a black and white document to an E-Mail
address

☞ Position the document (refer to paragraph Document depositing, page 5-1).

5-7

☞ Press the key and enter the recipient’s E-mail address

or choose your dialling mode (refer to paragraph Dialling, page 5-3).

☞ Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/

contrast, page 5-2).

☞ Press the key.

If your contact has a PC, he will receive an E-mail to which your fax is attached in monochrome PDF
or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a colour document to an E-mail address

☞ Position the document (refer to paragraph Document depositing, page 5-1).

☞ Press the key and enter the addressee’s E-mail address

or choose your dialling mode (refer to paragraph Dialling, page 5-3).

Operation

☞ Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/

contrast, page 5-2).

☞ Press the key.

The document is scanned and memorised, it will be sent at the time of Internet connection.

If your contact has a PC, he will receive an E-mail to which your fax is attached in colour PDF or TIFF
format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a typed message to an E-Mail address

You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad
message (the attachment is a scanned paper document).

Access through the menu.

95 OK - INTERNET / E-MAIL

Direct access.

☞ Press key .

Then, to send to E-mail address.

☞ Enter the addressee’s E-mail address or choose your dialling mode (refer to paragraph Dialling,

page 5-3).

☞ Enter the address of who you want to receive a copy of the document (CC:), and press OK to

confirm.

☞ Enter the object for mail (80 characters max.) and press OK.

☞ Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK.

☞ To go to the next line, use key .

Then, you can choose between two options:

5-8

Operation

☞ Send the typed mail directly. Press OK, the mail is memorised and will be sent at the next

Internet connection, validate by pressing the key.
Your subscriber will receive an E-mail.

Add an attachment (scanned document) to your mail:

☞ Select the scanner to use to scan your document. SCANNER ADF (scroll scanner) or

FLAT SCANNER (refer to paragraph Description, page 1-7).

☞ Validate with OK key.

☞ Select B&W SCAN to send a black and white document or COLOR SCAN to send a

color document, and validate with OK key (this setting can be changed at any time during
the send procedure, using the colour key).

☞ Enter the name of the attachment and validate with OK key.

☞ If necessary, change the attachment format: PDF or IMAGE and validate with OK key.

☞ If you have started to scan with the flat scanner, the unit will scan the other pages. Put your

second page to scan, select NEXT and validate with OK.

☞ Press key @.

☞ Set contrast and resolution if necessary (refer to paragraph Choosing the resolution/

contrast, page 5-2).

☞ Press key .

The document is scanned and the mail sent to memory. It will be sent during the next connection
to the Internet.

Your contact will receive an E-mail with an attachment.

Scan to FTP

The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server,
for example, for archiving.

To connect to the FTP server, you must know the name of the FTP user and the PASSWORD.

When sending files, the terminal connects to the FTP server using the defined connection
parameters.

Simply put the file in an FTP server :

☞ Put the document in one of the scanners (rrefer to paragraph Document depositing,

page 5-1).

☞ Press key PC. A choice screen is displayed.

☞ Select Scan to FTP with keys or  then press OK key.

☞ Enter the FTP address of the server or select it from the directory by pressing the key.

☞ Enter the name of the FTP user (operation prohibited when the address is in the directory).

5-9

Operation

☞ Enter the password of the FTP user (operation not necessary when the address is selected in the

directory).

☞ Select the scanner to use to scan the document, SCANNER ADF (scroll scanner) or FLAT

SCANNER (refer to paragraph Description, page 1-7).

Validate with OK key.

☞

☞ Select B&W SCAN to send a document in black and white or COLOR SCAN to send a

document in colour. Validate with OK key (this setting may be changed at any time during the
send procedure with the colour key).

☞ Enter the name of the attachment and validate with OK key.

☞ If necessary, change the attachment format: PDF or IMAGE et validate with OK key.

☞ If you have started to scan with the flat scanner, the unit will scan the other pages. Put your

second page to scan, select NEXT and validate with OK.

Multi-contact sending.

Multi-contact sending is not possible with the key dedicated to this function.

To make this type of send, you have to create a group containing exclusively the FTP addresses.

Then carry out the same operations as for sending to one address, except that you select an FTP address
group in the directory, and not a single address.

Scan to Disk

The Scan to Disk function allows you to place your TIFF, JPEG and PDF files in a shared directory, on
your PC for instance.

To access the shared folder you have to supply a user name and password for login on the network.

When files are to be sent, the machine connects itself to the terminal on which the directory is shared
(for instance your PC) using the defined login parameters.

Basic recording of a file in the shared directory:

☞ Place a document in one of the scanners (refer to paragraph Document depositing, page 5-1).

☞ Press the PC key. A selection screen is displayed.

☞ Select SCAN TO DISK with the  or  key, then press the OK key.

☞ Enter the network sharing address, i.e., the address of the terminal on which the directory is

shared and the name of the shared directory (for instance 134.1.22.10\DirectoryName), or select

an entry in the directory by pressing the key.

☞ Enter the network login user name (this operation is inhibited if the address is in the directory).

☞ Enter the network login password (this operation is not necessary if the address is selected in the

directory).

☞ Select B&W SCAN to send a black-and-white document or COLOR SCAN to send a colour

document, then validate with the OK key (this setting can be changed at any time during the send
procedure with the colour key).

5-10

Operation

☞ Enter the name of the attachment and validate with the OK key.

Remark: To avoid "name collisions", a suffix is automatically added to the name that was entered, and incremented as

necessary. If you entered DOCUMENT as the file name, you will find the file archived as, for instance,
DOCUMENT000016.pdf.

☞ If necessary, change the attachment format (PDF or IMAGE) and validate with the OK

key.

☞ If you are using the flat-bed scanner, you can scan more than one page. Place the next page

on the scanner, select NEXT and validate with OK.

TRANSMISSION WAITING QUEUE

This function lets you obtain a recap of all documents queuing, for transmission, including those
in deposit or in delayed transmission, etc.

It allows you to:

• consult or modify the waiting queue. In this waiting queue the documents are coded the fol­lowing way:
Order number in the queue / document status / subscriber’s telephone number.
Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- CNX: Internet connection

- NET: Internet transmission

- SMS: SMS transmission

• immediately perform a transmission from the waiting queue

• print a document in storage, waiting to be transmitted or in deposit

• print the waiting queue, to get the status of each document in the queue, by either:

- queue order number

- document name or number

- scheduled transmission time (fax)

- operation type regarding the document: transmission from memory, delayed

transmission, deposit

- number of pages of the document

- document size (percentage of space stored in memory)

• cancel a transmission request in the waiting queue.

5-11

Operation

Immediately perform transmission from the waiting queue

61 OK - COMMANDS / PERFORM

☞ Select the document in the waiting queue and confirm your choice with OK or to

immediately perform the selected transmission.

Consult or modify the waiting queue

62 OK - COMMANDS / MODIFY

☞ In the waiting queue select the required document and confirm your choice with OK.

☞ You may now modify the parameters of the given document then confirm your modifications by

pressing key .

Deleting a transmission on hold

63 OK - COMMANDS / CANCEL

☞ In the waiting queue select the desired document and confirm your choice with OK.

Printing a document in waiting or in deposit

☞ In the waiting queue select the desired document and confirm your choice with OK.

Print the waiting queue

65 OK - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

64 OK - COMMANDS / PRINT

5-12

Operation

CANCELLING A TRANSMISSION IN PROGRESS

Cancelling a transmission in progress is possible whatever the type of transmission but varies
depending on whether the transmission is a single call number or a multi-call number.

• For a single call number from the memory, the document is erased from the memory.

• For a multi-call number, only the call number in progress at the time of the cancellation is
erased from the transmission queue.

To cancel transmission in progress

☞ Press key .

A message will ask you to confirm cancellation by pressing the key a second time.

☞ Press key to confirm cancellation in progress.

If your terminal is set to print a transmission report (refer to paragraph Transmission report,
page 3-5), it will print that the communication was cancelled by the user.

RECEPTION

Document reception over the Internet is automatic at each Internet connection.

Reception of all documents over the telephone network is done one at a time at fax reception.

RECEPTION OVER THE

PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

Fax reception depends on the parameter settings of your terminal.

RECEPTION OVER THE INTERNET

Whatever the document received, reception is automatic at each Internet connection.

Incoming documents other than fax files (Word process file, CAD, etc.) may not be opened by
your fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is
automatically converted by the F@X to Fax service, if you have a subscription or until computer
use or automatic transfer (refer to paragraph Mail sorting, page 3-20).

5-13

COPYING

Your fax offers to print out one more copies of one or more pages.

If the duplex module (depends on model) is installed on your terminal, you can make duplex mode
photocopies.

Standard copy

☞ Position the document (refer to paragraph Document depositing, page 5-1).

Operation

LOCAL COPY

☞ Press key twice.

Duplex photocopies (depending on model)

☞ This function is available for photocopying if you have previously installed the duplex module

and an additional paper tray at the rear of your terminal.

Remark: This duplex module only works with A4 (210 x 297 mm) format paper.

☞ Press once,the key .

☞ When the duplex mode is activated, a pictogram is shown on the screen.

Remark: The internal memories of your terminal can be printed one side only, except in PAPER SAVE mode.

☞ The features available are described in the following table :

ORIGINAL FORMAT Î FINAL FORMAT

DUPLEX/DUPLEX

Î

DUPLEX/DUPLEX

ONE SIDE

DUPLEX/DUPLEX

ONE SIDE Î ONE SIDE

5-14

Î

Î ONE SIDE

DUPLEX/DUPLEX

Operation

"Sophisticated" copy

☞ Position the document (refer to paragraph Document depositing, page 5-1).

☞ Press key .

☞ Enter the required number of copies and confirm with the OK key.

☞ Using the keys  or  select the scan modes

SIDE->DUPLEX or DUPLEX->SIDE or SIDE->SIDE and confirm with the OK key.

1

DUPLEX->DUPLEX (Front/Rear) or

☞ If you have selected for printing the mode DUPLEX, select with the keys  or  LONG

BORDER

or SHORT BORDER and confirm with the OK key.

☞ Using the keys  or  select the resolution: ULTRA FAST, FAST, QUALITY or PHOTO

and confirm with the OK key.

☞ Using the keys  or  select the degree of contrast and confirm with the OK key.

☞ Using the keys  or  select the degree of brightness and confirm with the OK key.

☞ Select the collation mode COPY ASSEMBLED or NOT ASSEMBLED and confirm with the

OK key.

☞ Using the keys  or  or the numeric key pad or eventually the key dedicated for zoom

set up the degree of zoom between

25% TO 400% and confirm with the OK key.

☞ Using the keys  or  or the numerical key pad select the required base values and

confirm with the OK key.

☞ Using the keys  or  select the type of paper NORMAL PAPER or THICK and confirm

with the OK key.

☞ Using the keys  or  select the required paper tray, AUTOMATIC TRAY, UPPER TRAY

or LOWER TRAY and confirm with the OK key.

PECIFIC COPY SETTINGS

S

When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to
paragraph Scanner calibration, page 6-15.

Moreover, a high number of controls let you improve the copy quality.

Scanner and printer settings

841 OK - ADVANCED FCT / COPY / RESOLUTION

☞ The RESOLUTION parameter adjusts the photocopying resolution. Select HIGH SPEED,

QUALITY or PHOTO RESOLUTION using keys  or , then validate the choice with

the OK key.

1. If you have previously installed the duplex module at the back of your terminal

5-15

Operation

842 OK - ADVANCED FCT / COPY / ZOOMING

☞ The ZOOM setting is used to reduce or enlarge part of the document by choosing the original and

the zoom value to apply to the document, 25 to 400 %. Enter the zoom value required using the
keys of the digital key pad. Validate the choice with the OK key.

☞ The special zoom values (141, 97, 94, 78, 71) are displayed with explanatory text (xx->yy).

☞ You can enter any zoom value at any time via the numeric keypad; if the value entered does not

correspond to a special value, the explanatory text disappears.

☞ If a special zoom value is entered again, the explanatory text should reappear.

☞ Validating a choice with the OK key will cause this choice to be set as the default value and a

10-second time delay to be set for the photocopier; if activated before the end of this time delay,
the next local copy will have this same zoom value applied as a default.

☞ Validating a choice with the COPY key will cause the local copy slip to be entered with the

selected zoom value.

843 OK - ADVANCED FCT / COPY / ASSEMBLED

☞ The ASSEMBLED parameter is used to define the choice of your printer outputs; either

assembled or not assembled. Validate the choice with the OK key.

844 OK - ADVANCED FCT / COPY / ORIGIN

If you wish, you can change the origin of the scanner.

By entering new values of X and Y given in mm (X < 210 and Y < 286), you will move the scanning
zone as shown on the figure below.

scanned area

y

x

TOP OF SHEET

END OF SHEET

☞ Select the X and Y coordinates with keys  or .

☞ Set the required coordinates with the numeric keypad or  or . Confirm your setting by

pressing key OK.

845 OK - ADVANCED FCT / COPY / CONTRAST

☞ The CONTRAST parameter is used to select the photocopy contrast. Adjust the contrast using

 and, then validate the choice with the OK key.

keys

☞ You can also directly adjust the desired contrast using the key, press this key several times

until the required adjustment is obtained without using

5-16

 845.

Operation

846 OK - ADVANCED FCT / COPY / LUMINOSITY

☞ The LUMINOSITY parameter is used to make your original document lighter or darker.

Adjust the brightness required using keys
OK key.

847 OK - ADVANCED FCT / COPY / BINDING

 and , then validate the choice with the

☞ The BINDING parameter is used to choose the long or short side according to the type of

binding of your document. Make your choice using keys
choice with the OK key.

 and , then validate the

Caution - All settings made using this menu become default settings of the terminal.

85 OK - ADVANCED FCT / SCAN. & PRINT

☞ Use keys  or  of the browser to scroll the setting described below that you want to

modify.

☞ Validate your setting by pressing the OK key.

851 OK - ADVANCED FCT / SCAN. & PRINT / PAPER

☞ Select NORMAL or THICK paper using keys and.

☞ Validate your setting by pressing the OK key.

Remark: 1) When THICK paper type is selected, the print speed is slowed down.

2) Use the manual feeder for paper with a weight greater than 90 g/m2.

852 OK - ADVANCED FCT / SCAN. & PRINT / PAPER TRAY

☞ Select the paper tray that you want to use; AUTOMATIC, LOWER or UPPER using keys

and .

☞ Validate by pressing the OK key.

853 OK - ADVANCED FCT / SCAN. & PRINT / PAPER SAVE

This function prints all your documents duplex.

Remark: This function requires the prior installation on the rear of your terminal of the duplex module and the additional

paper tray (option or depending on model).

☞ Select WITH or WITHOUT using keys  and.

☞ Validate by pressing the OK key.

854 OK - ADVANCED FCT / SCAN. & PRINT / S.F MARGINS

If you want to offset the side margins of your document to the left or to the right when scanning
with your scroll scanner.

☞ Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys  and .

☞ Validate by pressing the OK key.

5-17

Operation

855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARG

If you want to offset the side margins of your document to the left or to the right when scanning with
your flat scanner:

☞ Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys  and .

☞ Validate by pressing the OK key.

856 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG

If you want to offset the side margins of your document to the left or to the right.

Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys

 and .

☞ Validate by pressing the OK key.

LOCAL COPY MENU

To manage new copy modes on the one hand (Mosaic/Banner, Identity Card copy) and to simplify the
local copy slip on the other hand, you will be led to change the order of the various options, i.e.:

• ·enter least used options last,

• ·enter as early as possible any options whose selection will condition the absence or presence of
other options.

The various fields of the local copy slip are described below in order of appearance.

Number of copies

Enter the slip and go to the first option: selection of the number of copies (except if the slip is entered
via the "number" + OK key combination, in which case the second option is directly accessed):

NUMBER OF COPIES

Mode selection

Directly go the copy mode selection: normal (default), Mosaic/Banner or Identity Card mode.

Case of a flatbed scan:

1>1 PAGE TO 1 normal copy

2 1 PAGE TO 4 banner 1 to 4

3 1 PAGE TO 9 banner 1 to 9

4 IDENT. CARD identity card copy

Case of an ADF scanner:

1>1 PAGE / 1 normal copy

2 2 PAGES / 1 mosaic 2 to 1

3 4 PAGES / 1 mosaic 4 to 1

5-18

Operation

The Banner mode is available from the flatbed scanner only, since 4 or 9 passes will be required
on the same page.

The Mosaic mode is available from the ADF scanner only, since 2 or 4 pages will have to be
scanned before printing, and page changes are not managed on the flatbed scanner.

Feuilles analysées

1

1

2

1

2

3

4

Copie en MOSAÏQUE

1 sur 1

2 sur 1

4 sur

Copie en BANNER

Sortie Sortie

1

2
1

12

3

4

Feuille analysée

A

A

A

1 vers 1

A

1 vers 4

1 vers 9

Paper tray selection

This selection is available only if the printer includes at least two trays. For more information,
refer to paragraph Paper tray, page 5-23.

Duplex mode (option or depending on model)

This selection is not available for flatbed copies (page changes are not managed on the flatbed
scanner) or for the Identity Card mode.

Case of a duplex printer (option or depending on model) with compatible paper type:

1>DUPLEX ->DUPLEX

2 1-SIDE ->DUPLEX

3 DUPLEX ->1-SIDE

4 1-SIDE ->1-SIDE

Case of a simplex or duplex printer with incompatible paper type:

1>1-SIDE ->1-SIDE

2 DUPLEX ->1-SIDE

5-19

Zoom selection

This selection is not available for Mosaic/Banner and Identity Card modes.

For normal mode, the selection principle is as described for the ZOOM key.

ZOOM

100%

A5 to A4 format

You can select a 141% zoom value for an A4 printer format. The scan width therefore corresponds to
A5 format, i.e. 149 mm. The maximum length to be scanned also corresponds to A5 format, i.e. 210
mm.

Origin selection

This selection is not available for Mosaic/Banner and Identity Card modes:

Operation

ORIGIN

X=XXX Y=000

On the ADF scanner, with the sheet being centered by the margin stops, the default value xxx is not
necessarily 000: this value is now computed automatically once the output format and zoom coefficient
have been selected.

Assembled copy selection

This mode, also called "sorted copy" mode, can be used for scanning a complete document on the ADF
scanner then for printing this document n times (in "non-assembled" mode - default setting -, each
scanned page will be printed n times).

This mode only makes sense on the ADF scanner (a document shall include several pages) and with a
number of copies exceeding 1.

For an assembled copy, the document is faxed in 200 dpi fax mode then encoded (MMR coding) and
stored in the flash memory. Once the document is entirely scanned, it is printed as many times as
requested then erased from the memory.

The resulting limitations are as follows:

• fax mode scan: 216 mm in width, 1728 pixels,

• zoom forced to 100% (for any user selection).

The assembled copy selection is not available in the following cases:

• flatbed scanner: normal, Banner or Identity Card mode,

• ADF scanner with number of copies = 1,

• number of copies > 1, but with a zoom value different from 100%,

• Mosaic mode activated,

• output to a tray with A5 paper.

5-20

Operation

Resolution selection

Select HIGH SPEED, QUALITY or PHOTO RESOLUTION using keys  or , then
validate the choice with the OK key.

Remark: A Resolution key is also available for immediate selection once the slip is entered.

Contrast selection

☞ Adjust the contrast using keys  and, then validate the choice with the OK key.

Remark: A Contrast key is also available for immediate selection once the slip is entered.

DESCRIPTION OF ID CARD MODE

The IDENT. CARD copy function is used for copying both sides of an identity card or driving
license type document (size < A5) on an A4 format sheet.

This function will be available only from the flatbed scanner for local copy.

The LDC screen will display two messages: one to indicate where the original document should
be placed and another to ask the document to be turned over. These messages require validation
from the keyboard before the operation can be continued.

No zoom will be applicable for this function.

Selection of the IDENT. CARD copy mode will be possible in the local copy slip. This mode will
be accessible only if no paper is detected in the scroll scanner feeder.

☞ Press the 1 and OK keys.

The following will be displayed:

3 1 PAGE TO 9 4>>

4>> ID CARD

☞ Press the OK key.

The following will be displayed:

1>>DUPLEX/DUPLEX

☞ Press the OK key.

The following will be displayed:

2 : RESOL. : FAST

3>> RESOL . : QUALITY

☞ Press the OK key.

5-21

The following will be displayed:

CONTRAST

- ----------O-------- +

☞ With keys  and  select contrast.

☞ Press the OK key.

The following will be displayed:

LUMINOSITY

--------O------- +

☞ With keys  and  select luminosity.

☞ Press the OK key.

The following will be displayed:

Operation

1 >>NORMAL PAPER

2 THICK PAPER

☞ With keys  and  select paper.

☞ Press the OK key.

The following will be displayed:

PUT ID. CARD

THEN OK

☞ Insert your identity card flatbed on the scanner’s glass.

The following will be displayed:

COPY IN PROGRESS

5-22