OKI B4100 User Guide

B4100

user's guide

PREFACE

Ev ery ef for t ha s be en m ade to ens ure tha t th e in for ma tio n in thi s do cum en t is com ple te, accurate, and up-to-date. The ma nufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki Europe website:

http://www.okieurope.com

http://www.okieurope.comhttp://www.okieurope.com

Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Computer.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage.

PREFACE > 2

CONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Printer features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Using your printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Online usage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Printing Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Abbreviations used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Printer components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Operator panel and Status Monitor . . . . . . . . . . . . . . . . . . . . . 13

Operator panel layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

LED indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Control button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Status Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Changing the display language . . . . . . . . . . . . . . . . . . . 20

Printing menu settings . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Paper and envelope types . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Transparencies and adhesive labels. . . . . . . . . . . . . . . . . . 25

Installing paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Face up and face down printing. . . . . . . . . . . . . . . . . . . . . . 27

Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Heavyweight paper or cardstock. . . . . . . . . . . . . . . . . . . . . 28

Paper feed, size and media setting . . . . . . . . . . . . . . . . . . . 29

Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Windows operating systems . . . . . . . . . . . . . . . . . . . . . . . . 32

Macintosh operating systems . . . . . . . . . . . . . . . . . . . . . . . 32

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Printer settings in Windows . . . . . . . . . . . . . . . . . . . . . . . . . 33

Printing preferences in Windows applications . . . . . . . 33

Setting from Windows Control Panel . . . . . . . . . . . . . . . 37

CONTENTS > 3

Printer settings in Macintosh. . . . . . . . . . . . . . . . . . . . . . . . 40

Consumables and maintenance . . . . . . . . . . . . . . . . . . . . . . . . 41

Consumable order details . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Toner cartridge life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

When to replace the toner cartridge . . . . . . . . . . . . . . . . . . 42

Replacing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . 42

Image drum life. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

When to replace the image drum. . . . . . . . . . . . . . . . . . . . . 44

Replacing the image drum . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Resetting the drum counter . . . . . . . . . . . . . . . . . . . . . . . . . 45

Generating a cleaning page . . . . . . . . . . . . . . . . . . . . . . . . . 45

Cleaning the LED array . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Status and error messages . . . . . . . . . . . . . . . . . . . . . . . . . 47

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Input jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Feed jam or exit jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Software problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Hardware problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Overall dimensions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Paper and tray information . . . . . . . . . . . . . . . . . . . . . . . . . 56

Notes/symbols/terms . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

CONTENTS > 4

NOTES, CAUTIONS AND WARNINGS

NOTE

A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product.

CAUTION!

A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning appears in this manual like this. A warning provides additional information which, if ignored, may result in a risk of personal injury.

NOTES, CAUTIONS AND WARNINGS > 5

INTRODUCTION

Congratulations on purchasing this 18 pages per minute monochrome page printer.

Your new printer is designed with a range of advanced features to give you crisp black and white pages at high speed on a wide range of print media.

For your information, a summary of the main features of your printer is given below.

PRINTER FEATURES

l Memory: 8MB

l High speed printing: 18 pages per minute

l Resolution: 1200x600 dpi

l Paper handling: 250 sheets (80g/m²)

l Emulation: Host-based

l USB 2.0 and parallel interfaces

l “Ask Oki” – a brand new, user-friendly function that gives a

direct link from your printer driver screen (but not illustrated in this guide) to a dedicated web site specific to the exact model you are using. This is where you will find all the advice, assistance and support you could need to help you get the best possible results from your printer.

USING YOUR PRINTER

To help you get the most from your printer, the manufacturer has provided a variety of supporting materials of which this manual is one example. A summary of these materials and their purposes is given in the following chapter.

INTRODUCTION > 6

ABOUT THIS MANUAL

This manual is the user’s guide (check the Oki website, www.okieurope.com, for the most up-to-date version) for your printer and forms part of the overall user support listed below:

Quick set-up guide

power up your printer.

l This

User’s Guide

make the best use of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best.

Installation Guides

how to install them.

Online Help

driver and Status Monitor software.

: online information associated with the printer

: to describe how to unpack, connect and

: to help you to operate your printer and

: accompany consumable items to describe

ONLINE USAGE

This manual is intended to be read on screen using an Adobe Acrobat Reader. Use the navigation and viewing tools provided in Acrobat.

You can access specific information in two ways:

l In the list of bookmarks down the left hand side of your screen,

click on the topic of interest to jump to the required topic. (If the bookmarks are not available, use the Table of Contents.)

l In the list of bookmarks click on Index to jump to the Index. (If

the bookmarks are not available, use the Table of Contents.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the subject.

ABOUT THIS MANUAL > 7

PRINTING PAGES

The whole manual, Individual pages, or sections may be printed. The procedure is:

From the toolbar, select [File], then [Print] (or press the

Ctrl + P keys).

Choose which pages you wish to print:

[All pages], for the entire manual.

(a)

[Current page] for the page at which you are looking.

(b)

[Pages from] and [to] for the range of pages you specify

(c)

by entering their page numbers.

Click on [OK].

ABOUT THIS MANUAL > 8

ABBREVIATIONS USED

The following abbreviations are used in this manual:

Abbreviation Meaning

Ctrl Control dpi dots per inch LED Light Emitting Diode MFT Manual Feed Tray RAM Random Access Memory SIDM Serial Impact Dot Matrix

ABOUT THIS MANUAL > 9

PRINTER COMPONENTS

The important components of your printer are identified in the following illustrations.

Operator panel

Top paper exit bin (150 sheets, face down)

Top cover release button

OPERATOR PANEL AND STATUS MONITOR

This chapter describes the function of your printer’s operator panel. It is also useful to describe the Status Monitor software at this point as it provides printer status information and allows you to access the printer menus to set printer parameters such as, for example, paper size. (See “Printer Drivers” for installation of the Status Monitor.)

OPERATOR PANEL AND STATUS MONITOR > 13

OPERATOR PANEL LAYOUT

The operator panel consists of 4 indicating LEDs and a control button. From le ft to righ t, th e L EDs i nd ic ate Pow er On , R eady, M an ua l feed a nd Error.

LED INDICATORS

The LED indicators show the status of the printer and have five operating conditions as follows:

l Indicator off

l Indicator on

l Flash 1 - slow blink - 1 long flash every 4 seconds

l Flash 2 - blink - 1 flash per second

l Flash 3 - rapid blink - 4 flashes per second.

All four LED indicators come on momentarily when power is switched on using the main power switch.

Power on LED (green)

This indicator comes on and stays on when the printer is switched on using the main power switch.

Ready LED (green)

l Indicator on

l Indicator off

on - the printer is on-line

onon

off - the printer is off-line

offoff

OPERATOR PANEL AND STATUS MONITOR > 14

on-line and ready to receive data.

on-lineon-line

off-line and cannot receive data.

off-lineoff-line

The meaning of the indicator LEDs when they flash (x) is summarised as follows:

Flash type Ready

LED (Green)

Flash 1 – slow blink

Flash 2 — blink

Flash 3 — rapid blink

Manual feed LED (Amber)

x The printer is data processing

x The printer is receiving and

x The printer is requesting that

x x x There is a minor error with the

x x x There is a major error with the

Error

Meaning LED (Amber)

when printing has been

suspended.

x The image drum requires

changing or toner is low.

processing data du ring printing or

the printer is resetting itself.

manual feed is used for paper

feed.

x There is a printing error, problem

with paper or a cover open.

printer.

CONTROL BUTTON

The primary functions of the control button are activated by pressing the switch momentarily and releasing. The primary functions are as follows:

l Turning the printer off-line.

l Turning the printer on-line (ready).

l Resuming printing after a paper error, paper jam, print

overrun, page overflow, or receiving buffer overflow.

l Interrupting data processing when the printer is receiving and

processing data.

l Resuming data processing.

The secondary functions of the control button are activated after turning the printer off line, then pressing and holding the switch for at

OPERATOR PANEL AND STATUS MONITOR > 15

least two seconds before releasing. The secondary functions are as follows:

l Printing the demo and menu pages.

NOTE

Demo and menu pages can also be printed using the printer Status Monitor.

l Printing any data held in the buffer after printing has been

cancelled.

The other functions of the control button are activated after turning the printer off line then pressing and holding the switch for at least five seconds before releasing. The other functions are as follows:

l Printing a cleaning page.

NOTE

A cleaning page can also be printed using the printer Status Monitor.

l Resetting the printer and clearing the buffer after printing has

been cancelled.

NOTE

To reset the printer to the default settings of the manufacturer, the control button is pressed and held down while the printer is switched on with the main power switch. The LED indicators blink when the printer has reset to the default settings.

STATUS MONITOR

After installing the printer driver software onto your computer, the Status Monitor is then installed to indicate what is happening to the printer when it is being used. (See the chapter entitled “Printer Drivers”.) This Status Monitor is also used to control and change the various printer settings.

OPERATOR PANEL AND STATUS MONITOR > 16

Using the Printer Status Monitor

Viewing the status of the printer, and viewing or changing the printer settings are carried out as follows:

Click on [Start], [Programs] and select the Status Monito

Status Monitor. The

Status Monito Status Monito

current printer status is shown.

Click on the window maximise

expand to include the Printer State, Printer Setup Preferences

Preferences tabs.

PreferencesPreferences

maximise button and the view will

maximisemaximise

Printer State, Printer Setup and

Printer State, Printer SetupPrinter State, Printer Setup

Printer State Tab

This tab provides more detailed information about printer status.

OPERATOR PANEL AND STATUS MONITOR > 17

Printer Setup Tab

Selecting this tab provides access to the Printer Menu button, which, when selected, enables configuration of the printer settings via a series of tabs described in outline below. At all stages, detailed online help is provided via the Help

Paper

Paper: set paper size for standard tray and manual feed, tray

PaperPaper

Help button.

HelpHelp

sequence and default number of copies.

Layout

Layout: set paper cassette size, printer emulation, lines per

LayoutLayout page and paper orientation.

Quality

Quality: set resolution (dpi), and darkness.

QualityQuality

Economy

Economy: set power save delay, toner save, auto eject time,

EconomyEconomy manual timeout, low toner action and jam recovery.

Test Print

Test Print: print demo page, printer menu setting list, and

Test PrintTest Print clean the printer.

Memory

Memor y: Confirm buffer size.

MemoryMemory

Maintenance 1

Maintenance 1: configure printer USB and parallel interfaces,

Maintenance 1Maintenance 1 clearable warning timing and reset drum counter and menu.

Maintenance 2

Maintenance 2: adjust print and page positions, settings,

Maintenance 2Maintenance 2 power save setting enable/disable, and select to print an error report.

OPERATOR PANEL AND STATUS MONITOR > 18

About

About: about this printer.

AboutAbout

Preferences Tab

Selecting this tab provides the means to choose the information displayed by the Status Monitor and how/when the Status Monitor appears.

The default Alert view setting ensures that the Status Monitor pops up to inform you of a condition that requires your attention e.g. toner low.

MENU FUNCTIONS

The printer menu settings made from the Status Monitor can be seen collectively on a printed Menu Map. (For details of how to print such a map, see “Printing menu settings”.)

It should be noted that many of these settings can be, and often are, overridden by settings made in the printer drivers. However, several of the driver settings can be left at “Printer Setting”, which will then default to the settings entered in these printer menus.

OPERATOR PANEL AND STATUS MONITOR > 19

+ 43 hidden pages