OKI B2520 MFP, B2540 MFP User Guide

B2500 Series MFP

User’s Guide

B2520 MFP/B2540 MFP

B2520 / B2540

Dear customer

For your security and comfort, we urge you to carefully read the Safety booklet before attempting use.

In buying this multifunction machine, you have opted for a quality product. Your device satisfies all of the different needs
of a modern office automation tool.

This machine allows you to scan and fax in color and black and white, to print and copy in black and white. You can
connect the multifunction device to your PC (Microsoft Windows 98SE/ME/2000SP3/XP).

Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save
documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a personal computer
wirelessly.

WLAN is an optional working only with a specific adaptor that you can obtain from your retailer. You will find further
information on our website.

Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.

The B2520 / B2540 multifunction machines, come with a 600 dpi scanner and a black and white laser printer offering
a printing speed of 16 ppm. The Companion Suite Pro LL software provided allows you to use your multifunction
machine as a scanner and a printer from a personal computer. It also gives you the ability to manage your multifunction
machine.

Consumables

Dear customer

Refer to the Maintenance section of this booklet.

Contents

Dear customer I

Consumables I

Preface 1
Environmental Information 2
Software use license 3

Definition 3
License 3
Property 3
Duration 3
Warranty 3
Responsibility 3
Development 3
Applicable law 4

Registered trademarks 4
Prohibited reproductions 4

Installation 5

Location conditions 5

Cautions of use 5

Paper recommendations 6

Loading paper in the main unit tray 6
Handling of paper 6
Humidity control 6
Use of envelopes 6

EP Cartridge recommendations 6
Terminal description 7
Command panel 8
Accessing terminal menus 8
Packaging contents 9
Device installation 9
Installing the document feeder 9
Feed cassette paper insertion 9
Cartridge installation 10
Paper delivery stop 11
Starting your device 11

Device connection 11

Paper insertion in the manual input tray 12

Copy 13

Simple copy 13
ECO mode copy 13
Advanced copying 13
Special setup for the copying 14

Resolution setup 14
Zoom setup 14
Assembled copy setup 14
Analysis origin setup 14
Contrast setup 14
Brightness setup 14
Paper type setup 15
Paper tray selection 15
Sheet-feed analysis margins setup 15
Analysis margins setup 15
Left and right printing margins setup 15
Top and bottom printing margins setup 15
Format paper setup 15

Fax 16

Fax transmission 16

Immediate transmission 16
Delayed transmission 16

B2520 / B2540

Transmission with auto redial 16

Fax reception 16
Relay broadcast 17
Fax answering machine 17

Saving an access code 17
Activating / Deactivating the
answering machine 17
Printing fax messages stored in the memory 18

Fax rerouting 18

Activating rerouting 18
Setting the re-direction contact 18
Printing rerouted documents 18

Rerouting fax messages to a USB memory key 18

Activating rerouting 18
Printing rerouted documents 18

Transmission waiting queue 19

Performing immediate transmission
from the waiting queue 19
Consulting or modifying the waiting queue 19
Deleting a transmission on hold 19
Printing a document in waiting or in deposit 19
Printing the waiting queue 19

Cancelling a transmission in progress 19
MailBoxes (MBX Fax) 19

Creating an MBX 20
Modifying the features of a MBX 20
Printing the contents of a MBX 20
Deleting a MBX 20
Printing the MBX list 20
MBX deposit in your fax 20
MBX deposit in a remote fax 20
MBX polling from a remote fax 21

Deposit and Polling 21

Placing a document in deposit 21
Polling a deposited document 21

SMS 22

SMS Parameters 22

Presentation of the sender 22
SMS Center transmission number 22

Sending an SMS 22

Parameters/Setup 23

Date/Time 23
Your fax number/Your name 23
Type of network 23
Geographical settings 23

Country 23
Network 23
Language 24

Local prefix 24

Prefix 24

Transmission report 24
Document feed type 24
Economy period 24
Reception Mode 25
Reception without paper 25
Number of copies 25
Fax or PC reception (depending on model) 25
Received faxes reduction mode 25
Technical Parameters 26
Printing the functions guide 27
Printing the logs 28
Print the list of setups 28
Font printing 28

Contents

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B2520 / B2540

Lock the machine 28

Lock the keyboard 28
Lock the numbers 28
Lock the SMS service 29

Read the counters 29

Sent pages counter 29
Received pages counter 29
Scanned pages counter 29
Printed pages counter 29

Display the consumables status 29
Calibrate your scanner 29

Directory 30

Creating subscribers record 30
Creating subscribers list 30
Modifying a record 30
Deleting a record or a list 31
Printing the directory 31

Local network settings 32

Selecting the type of your local network 32
Ethernet network settings (Model B2540) 32

Automatic configuration 32
Manual configuration 32

IP address 32
Sub-network mask 32
Gateway address 32

IEEE Address (or Ethernet address) or
MAC address 32
NetBIOS names 32
Serveurs de nom 32

WLAN network 33

Type of radio network 33

Radio infrastructure network 33

Radio ad-hoc network 33
Radio networks (WLAN) 33
Connect your WLAN adaptor 34
Configure your network 34

Creating or rejoining a network 34

Referring to or changing your
network parameters 34

An example of how an AD-HOC network
may be set up 36

Setting up a multifunction machine 36

Setting up the PC 36

Message service (Model B2540) 37

Information required to set up message service 37
Configuring initialisation parameters 37

Access to servers parameters 37

Access to SMTP authentification parameters 37

Sending an E-Mail 37
Sending an E-mail text 37
Scan to FTP 38

Simply put the file in an FTP server 38

Connection configuration 38

Standard settings 38

Selecting the connection type 38
Selecting the transmission type 38
Modifying the connection
period (Periodic type) 38
Modifying the connection
time(s) (Set Times type) 38
Selecting the print mode
for the deposit notice 39
Printing the Internet settings 39

Mail sorting 39

F@X Only mode 39
PC Only mode 39
Share PC mode 39

USB memory key 40

Use of the USB memory key 40

Print your documents 40

Print the list of files located in the key 40
Print the files located in the key 40

Delete your files located in the key 41

Analyse the USB memory key content 41
Save a document on a USB memory key 41

PC Features 42

Introduction 42
Configuration requirements 42
Installation 42

Install the software on your PC 42
Connections 44

USB Connection 44
Network connection 44

Uninstall the software from your PC 45

Multifunction Terminal's Supervision 46

Checking the connection between the
PC and the multifunction machine 46

MF Director 46

Graphical presentation 46
Utilities and applications activation 46

MF Monitor 47

Graphical presentation 47
Display the consumable status 47
Scan To 47

Companion Suite Pro LL functionalities 47

Document analysis 47

Analysis with Scan To 47
Analysis from a TWAIN compatible software 48
Character recognition software (OCR) 48

Printing 48

Printing with the multifunction machine 48

Address book 49

Add a contact to the terminal address book 49
Add a group to the terminal address book 49
Manage the address book 50

Modify the information related to a contact 50
Modify a group 50
Delete a contact or a group from
the address book 50
Print the address book 50

Import or export a directory 50

Import a directory 50
Save your address book 50

Fax communications 51

Presentation of the Fax window 51
Send a fax 51

Send a fax from the hard disk or the terminal 51
Send a fax from application 52

Receive a fax 52
Follow-up of fax communications 52

The outbox 52
The send memory (items sent) 52
The outbox log 53
The inbox log 53

Fax parameters 53

Access to fax parameters 53
Description of the tab Log and Report 53
Description of the tab Fax Parameters 53

Contents

- II -

Cover sheet 54
Creating a cover sheet 54
Description of the tab Cover page 55
Creating a cover page template 55

SMS Communication 57

Presentation of the SMS window 57
Send an SMS 57
Follow-up of SMS 58

The outbox 58
The outbox log 58
The sent item memory (items sent) 58

SMS Parameters 58

Access to SMS parameters 58
Description of the tab Logs and reports 58

Maintenance 59

Service 59

General information 59
Toner cartridge replacement 59
Issues with smart cards 59

Cleaning 60

Scanner reading system cleaning 60

Printer cleaning 60

Printer external cleaning 60

Printer issues 60

Error messages 60

Paper jam 60
Scanner issues 61
Miscellaneous issues 61
Communication errors 61

Transmission from the feeder 62
Transmission from memory 62
Communication error codes 62
General codes 62

Specifications 63

Physical specifications 63
Electrical specifications 63
Environmental specifications 63
Peripheral specifications 63
Consumable specifications 64

B2520 / B2540

Contents

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B2520 / B2540

Preface

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki
assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in
software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the
information in it. Mention of software products manufactured by other companies does not necessarily constitute
endorsement by Oki.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no
warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki web site:

http://www.okiprintingsolutions.com

Copyright © 2006 Oki Europe Ltd.

Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

ENERGY STAR is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an ENERGY STAR Program Participant, the manufacturer has determined that
this product meets the ENERGY STAR guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 89/336/EEC
(EMC), 73/23/EEC (LVD)and 1999/5/EC (R&TTE), as amended where applicable on
the approximation of the laws of the member states relating to Electromagnetic
Compatibility, Low Voltage and Radio & Telecommunications Terminal Equipment.

Repairs/maintenance: Repairs and maintenance should only be carried out by a
qualified technician. There are no user serviceable parts inside the machine. To
reduce the risk of electrical shock, you must not carry out these operations yourself.
Opening or removing the covers exposes you to two hazards:

- The laser beam can cause irreversible eye damage.

APPAREIL A RAYONNEMENT LASER DE CLASSE 1
CLASS 1 LASER PRODUCT
LASER KLASSE 1 PRODUKT
PRODUCTO LASER DE CLASE 1
APARECCHIO LASER DI CLASSE 1

- Contact with electrical components can lead to electrical shock.

For installation conditions and safety precautions, refer to the separate Safety/
Installation Instructions booklet provided.

1 - Preface - Environmental Information - Software use license

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B2520 / B2540

Environmental Information

- 2 -

1 - Preface - Environmental Information - Software use license

B2520 / B2540

Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE

SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU

ACCEPT THESE TERMS AND CONDITIONS.

In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer
unopened, along with the other components of the product. The purchase price of this product will be refunded. No
refunds will be made for products if the CD-ROM packaging have been opened, if components are missing or if the
reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase.

Definition

The Software designates programs and associated documentation.

License

- This license allows you to use this Software on personal computers on a local network. You only have permission to
use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.

- You are allowed to make a back up copy.

- This license is non-exclusive and non-transferable.

Property

The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You
shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation.
Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration

This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well
as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this
license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate
documentation.

Warranty

The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without
limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and
performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair
and service expenses will be covered by the buyer.

Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the
Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid
for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM
fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.

Responsibility

1 - Preface - Environmental Information - Software use license

If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole
responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization,
merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as,
but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or
inability to use the program.

Development

With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications
without any notice. In case of modification, your user right does not give you access to free updates.

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B2520 / B2540

Applicable law

This license is under the French law. Any dispute following the interpretation or execution of this license will be
submitted to the Paris Court.

Given the continuous technology development, the manufacturer reserves the right to modify the technical
specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
All the names of the products and brands that could be trademarks registered by their respective owners are
recognized in the present document.

Registered trademarks

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.

PaperPort9SE is a registered trademark of ScanSoft.

Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® Windows
2000®, Microsoft® Windows XP®, and any other Microsoft® product referred to here are registered trademarks of
Microsoft Corporation registered and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered
trademarks of their respective owners.

The informations contents of this user manual are subject to change without notice.

Prohibited reproductions

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law :

- bank notes;

- checks;

- bonds;

- stock certificates;

- bank drafts;

- passports;

- driver's licenses.

The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of
copying or printing certain items, consult with your legal advisor.

1 - Preface - Environmental Information - Software use license

- 4 -

B2520 / B2540

Installation

Location conditions

By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has
the following characteristics:

- Choose a well ventilated location.

- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the
installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids
can be easily opened.

- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.

- The ground outlet (refer to the security notices presented in the Safety booklet) to which you plan to connect the
machine must be located close to this one and have an easy access.

- Make sure that the machine is not directly exposed to sun light.

- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or
ventilation system, nor in an area subject to large temperature or humidity variations.

- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.

- Keep the machine away from any object that could obstruct its ventilation ports.

- Do not place the machine close to hangings or any other flammable objects.

- Choose a location where splashes of the water and other liquids are limited.

- Make sure that this location is dry, clean and dust free.

Make sure to place the machine in well ventilated premises. When in operation, the printer generates
a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in
poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated
premises.

2 - Installation

Cautions of use

Take into account the important precautions below when using the machine.

Running environment:

- Temperature: 10 °C to 32 °C with a maximum amplitude of 10 °C per hour.

- Humidity: 15 to 80 % of ambient humidity (without condensation), with a maximum amplitude of 20 % per hour.

Terminal:

The section below describes the precautions to be taken when using the machine:

- Never turn the machine off and never open the lids while printing.

- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.

- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents
a potential fire hazard or an electric shock hazard.

- Never touch the power cord with wet hands. You risk getting an electric shock.

- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged
and create a fire hazard or an electric shock hazard.

- Always unplug the power cord when you plan not to use the machine for a long period of time.

- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric
shock hazard.

- Always make sure that the machine is not sitting on the power cord or any other electric device communication
cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would
expose you to a machine malfunction risk or to a fire hazard.

- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface
cable to the printer (use a shielded interface cable).

- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these
circuits can cause an electric shock risk.

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B2520 / B2540

- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.

- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the
ventilation ports or other ports. Such items create fire hazards or electric shock hazards.

- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water
or liquid can cause a fire hazard or an electric shock hazard.

- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and
contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord
immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.

- Never move the terminal during printing.

- Always lift the terminal when you wish to move it.

Paper recommendations

Loading paper in the main unit tray

- Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and
paper jams.

- Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed
failure, skewing, and paper jams.

- Adding paper in the pile must be avoided because it may cause double feeding.

- When withdrawing the cassette from the main unit, always support it with both hands to avoid doing drop it.

- If you use paper already printed by your machine or another printer, the printing quality may not be optimal.

2 - Installation

Handling of paper

- Curling must be corrected before printing. Curls must not exceed 10 mm.

- Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions
of high humidity.

Humidity control

- Paper which has become damp, or paper which has been left unused for a very long time.

- After opening the paper, it must be kept in a plastic bag.

- Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not
be used.

Use of envelopes

- Feeding can be done only through the manual feed.

- Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from and both the
left and right edges, and the rear edge.

- A few lines may be given in solid print at the part of being overlapped.

- Envelopes which are not recommended may lead to improper printing (refer to the paragraph Peripheral
specifications, page 63).

- Curled envelope after printing should be fixed manually.

- Small crumples on the edge of the wide side of envelopes. Smearing, or less clear printing may appear on the
reverse side.

- Set envelope by pressing the folding line of four edges properly after releasing air inside. Set envelope in a proper
position after aligning in case it is bent or warped.

EP Cartridge recommendations

- Must not be stood on the side, or held upside down.

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B2520 / B2540

Terminal description

Front side

Control panel

Smart card
insertion point

Fold-down stop
for paper
delivery

Manual
input tray

Manual paper feed
setup guides

Document feeder

Paper tray

2 - Installation

Paper output

Master USB
connection
(USB key)

Cartridge access cover

LAN Connection
(model B2540)

Master USB
connection (USB key)

(model B2520)

Slave USB
connection (for PC)

Back side

Paper jam cover

Power supply cord
connection

Additional telephone
cable socket

Telephone cable
socket

On/Off switch

- 7 -

Command panel

B2520 / B2540

12

32

30

28

26

27

25

24

23

29

COL

31

1. Screen.

2. Digital keypad.

3. Alphabetical keypad.

4. Key

Í

: deletes the character to the left of the

cursor.

5. Key : input or line feed.

6. Key : access to special characters.

3

4

5

6

7

14

1315

911

8101216171819202122

2 - Installation

16. Key : Validation.

17. Key OK: confirms the displayed selection.

18. Key : menu access and navigation down the
menus.

19. Key C: back to the previous menu and input
correction.

20. Key : navigation up the menus.

:

7. Key

Shift.

8. Key SCAN: document analysis to the PC.

9. Key COPY: local copy.

10. Key STOP PRINT: stops the current printing.

11. Key : sending of an SMS (Short Message
Service).

12. Key : sending of a fax.

13. Key :

14. Key

access to directory and quick dial numbers.

:

line manual connection, listen for tone

during fax sending.

15. Key :

multiple contact sending (fax, e-mail or

SMS).

21. Key : stops the current operation.

22. Key ECO: sets up the activation delay.

23. Key : color analysis mode selection.

24. Key : analysis resolution setup.

25. Key : contrast setup.

26. Icon : Superfin resolution.

27. Icon : Photo resolution.

28. Icon : Fin resolution.

29. Icon : colour mode.

30. Icon : activity on the telephone line.

31. Icon : Fax mode.

32. Icon : external answering machine mode.

Accessing terminal menus

All terminal functions and settings are available via the menu and are associated to a specific menu command.
For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all
terminal menus, sub-menus and their identification number).

Two methods are available to access menu items : the step by step method or the shortcut method.

To print the functions list whitch details the Step by step method:

1 Press .
2 Use the  or  button to browse the menu and select 5 - P
3 Use the  or  button to browse the menu P

RINT and select 51-FUNCTIONS LIST. Confirm with OK.

RINT. Confirm with OK.

To print the functions list with with the shortcut method:

1 Press on .
2 Enter 51 with the numerical keypad to directly print the functions list.

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B2520 / B2540

Packaging contents

The packaging contains the items listed below:

Multifunction device

1 toner cartridge

Device installation

1 Unpack the device.
2 Install the device respecting the security notices

stated at the beginning of this booklet.

3 Remove all stickers from the machine.
4 Remove the plastic protection film from the screen.

Installing the document feeder

1 Secure the document feeder by fitting the two clips

(B) in the notches (A) provided for this purpose.

A

B

2 - Installation

1 installation guide, 1 PC installation CD ROM and 1
user guide CD ROM

1 power cord

1 telephone cord

2 booklets (safety and warranty)

Feed cassette paper insertion

Before inserting paper, refer to the
paragraph Paper recommendations,
page 6.

Your device accepts a number of formats and types of
papers (refer to the paragraph Consumable
specifications, page 64).

You can use paper weighing between
60 and 105 g/m2.

1 Remove the paper feed cassette completely.

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B2520 / B2540

2 Push the lower panel down until it clicks.

PUSH

3 Setup the back side feed cassette stop by pushing

the "PUSH" lever (A).
Then adjust the lateral paper guides to the paper
format by pushing lever (B) located on the left
guide. Adjust the length paper guide to the paper
format by pushing lever (C).

C

Cartridge installation

1 Stand in front of the machine.
2 Push the left and right sides of the cover and pull it

towards you at the same time.

2 - Installation

3 Unpack the new cartridge. Gently roll the cartridge

5 or 6 times to distribute the toner evenly inside the
cartridge. Thoroughly rolling the cartridge will
assure the maximum copies per cartridge.

A

B

4 Take a paper stack, pull the paper off and align it

on a flat surface.

5 Put the paper stack in the feed cassette

(ex: 200 sheets of 80 g/m² paper).

6 Put the feed cassette back in its location.

4 Insert the cartridge in its slot by pushing it until it

clicks (last move down) as shown on the picture
below.

5 Close the cover.

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B2520 / B2540

Paper delivery stop

Adjust the paper delivery stop, depending on the format of
the document to be printed. Do not forget to raise the flap
to prevent the sheets from falling down.

2 For the model B2540, plug end of the LAN cord (as

provided by your network administrator) into port of
your fax machine and the other end into your local
network port dedicated to your fax machine.

2 - Installation

3 Make sure that the On/Off switch is on Off

(O position).

4 Connect the power cord to the device.

Plug the power cord to outlet on the wall

Starting your device

Device connection

Before plugging the power cord, it is
imperative to refer to the Safety
booklet.

1 Plug the end of the telephone line into the terminal

socket and the other end into the wall telephone
socket.

5 Press the On/Off button to turn on the device

(I position).

6 By default, the machine is set to operate in the UK

in English. To modify this parameter, refer to

Country, page 23.

7 Set the date and time, refer to Date/Time, page 23.

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B2520 / B2540

Paper insertion in the manual input tray

Before inserting paper, refer to the
paragraph Paper recommendations,
page 6.

The manual input tray allows you to use various paper
formats with greater weightings than the one used in the
paper feed cassette (refer to the paragraph Consumable
specifications, page 64).
Only one sheet or envelope can be fed at a time.

You can use paper, which weights
between 52 and 160 g/m².

1 Spread the manual feed guides to the maximum.

2 - Installation

2 Insert a sheet or an envelope in the manual input

tray.

3 Adjust the paper guides against the right and left

edges of the sheet or the envelope.

Before printing, check that the paper
format you are using matches the
paper format set on the printer (refer to
Copy, page 13).

- 12 -

Copy

A

A

Your machine has the function to make one or more
copies.

You can also setup several parameters in order to make
copies at your will.

B2520 / B2540

5 Choose with the buttons  or  the printing

option (see examples below) depending on the
copy mode that you want:

- Combined mode (document feeder):

1 Page onto 1, 2 Pages onto 1, or
4 Pages onto 1.

MOSAÏC Copy mode

nalyzed sheets

Output

3 - Copy

Simple copy

In this case, the default parameters are applied.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Press the button twice. The copy is made

using the default parameters.

COPY

ECO mode copy

The ECO mode enables you to reduce the amount of
toner consumed on the page so as to save your printing
costs.
When the ECO mode is used, the toner consumption is
reduced and the print density becomes lighter.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Press the button.

COPY

1

1

2

1

2

3

4

- Poster mode (flat-bed scanner): 1 Page to 1,
1 Page to 4 or 1 page to 9.

POSTER Copy mode

nalyzed sheets

A

1 page to 1

2 pages to 1

4 pages to 1

Output

1 page to 1

A

1

2
1

12

3

4

3 Press the button.

ECO

1 page to 4

A

Advanced copying

The sophisticated copy allows to do custom setups for the
current copy.

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

After step 1, you can directly enter the
number of copies with the numerical
keypad and press the OK
validate. Then refer to step 4.

2 Press the button.

3 Enter the number of copies that you want and

confirm with the OK button.

4 Choose the paper tray AUTOMATIC or MANUAL

with the buttons  or , then confirm with the OK
button.

COPY

button to

Confirm with the OK button.

6 Adjust the desired zoom level, from 25% TO 400%

with the buttons  or , confirm with the OK
button (only available in 1 Page to 1 copy mode).

7 Adjust the desired origin values with the digital

keyboard buttons  or  then confirm with the OK
button.

8 Choose the resolution depending on the printing

quality that you want DRAFT, AUTO, QUALITY
TEXT or PHOTO with the buttons  or , then
confirm with the OK button.

1 page to 9

A

- 13 -

B2520 / B2540

9 Adjust the contrast level with the buttons  or ,

then confirm with the OK button.

10 Adjust the desired brightness level with the buttons

 or , then confirm with the OK button.

11 Choose the paper type NORMAL, THICK with the

buttons  or , then confirm with the OK button.

Special setup for the copying

Setups done through this menu become the device
default setups after you confirm.

When the quality of the printing is not
satisfying, you can proceed to a calibration
(see Calibrate your scanner, page 29).

Resolution setup

The RESOLUTION parameter allows you to setup the
photocopy resolution.

 841 - ADVANCED FCT/COPY/RESOLUTION

1 Choose the resolution with the buttons  or 

according to the following table:.

Parameter Signification

DRAFT

AUTO

QUALITY
TEXT

Low resolution.

Standard resolution for documents
containing text and graphics.

Optimal resolution for documents
containing text.

Assembled copy setup

 843 - ADVANCED FCT/COPY/ASSEMBLED

The ASSEMBLED parameter allows you to assemble or
disassemble your copies. Enter the desired setting and
confirm your choice by pressing the OK button.

Analysis origin setup

If you want, you can change the origin of the scanner.

By entering new values for X and Y in mm (X < 209 and
Y < 280), you move the analysed area as shown on the
diagram below.

x

y

DEBUT FEUILLE

BEGIN. OF SHEET

Analysed area

FIN FEUILLE

END OF SHEET

 844 - ADVANCED FCT/COPY/ORIGIN

1 Select the X and Y coordinates with the buttons

 or .

2 Setup the desired coordinates with the digital

keyboard or the buttons  and , confirm your
choice by pressing on the OK button.

Contrast setup

The CONTRAST parameter allows to choose the
photocopy contrast.

3 - Copy

PHOTO

Optimal resolution for documents
containing photographies.

2 Confirm your choice by pressing the OK button.

You can also change the resolution by

pressing the button.

Zoom setup

The ZOOM parameter allows you to reduce or enlarge an
area of a document by choosing the origin and the zoom
level to apply to the document, from 25 to 400 %.

 842 - ADVANCED FCT/COPY/ZOOMING

1 Enter the desired zoom level with the

Alpanumerical keyboard or choose among
predefined values with the buttons  and .

2 Confirm your choice by pressing the OK button.

 845 - ADVANCED FCT/COPY/CONTRAST

1 Setup the desired level of contrast with the buttons

 and , confirm by pressing the OK button.

2 You can also directly setup the desired contrast

with the button, press several times on this
button until the desired setup without using the
Menu 845.

3 Quit this menu by pressing the

button.

Brightness setup

The BRIGHTNESS parameter allows to lighten or darken
your original document.

 846 - ADVANCED FCT/COPY/LUMINOSITY

1 Setup the desired brightness with the buttons 

and .

2 Confirm your choice by pressing the OK button.

3 Quit this menu by pressing the

button.

- 14 -

B2520 / B2540

Paper type setup

 851 - ADVANCED FCT/SCAN. & PRINT/PAPER

TYPE

1 Select the paper NORMAL (60-90 g/m²) or THICK

(90-162 g/m²) that you use with the buttons  and
.

2 Confirm your setup by pressing the OK button.

3 Quit this menu by pressing the

button.

Paper tray selection

The Automatic selection can have two meanings
depending on the paper format defined on the paper
trays. The following table describes the different cases.

Default tray Tray used for copy

Selection between the

Same paper
format in the
trays

Different paper
format in the
trays

AUTOMATIC

MANUAL

AUTOMATIC

MANUAL

main tray and the
manual tray.

The manual tray is
used.

The main tray is used

The manual tray is
used.

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Left and right printing margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during printing.

 855 - ADVANCED FCT/SCAN. & PRINT/

PRINTER MARG

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Top and bottom printing margins setup

If you want to, you can offset the lateral margins of the
document towards the top or the bottom during printing.

 856 - ADVANCED FCT/SCAN. & PRINT/TOP

PRINT.

1 Setup the top / bottom margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

3 - Copy

 852 - ADVANCED FCT/SCAN. & PRINT/TRAY

PAPER

1 Select the default paper tray to use, AUTOMATIC

or MANUAL, with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Sheet-feed analysis margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
sheet-feed scanner.



853 - ADVANCED FCT/SCAN. & PRINT/ S.F.

MARGINS

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Analysis margins setup

Format paper setup

This menu allows you to define the default paper format
of the manual tray and the main tray. You can also setup
the default scanning width.

 857 - ADVANCED FCT/SCAN. & PRINT/

PAPER FORMAT

1 Select the paper tray for which you want to define

a default paper format with the buttons  and .

2 Confirm by pressing the OK button.
3 Choose the paper format with the buttons  or 

according to the following table:.

Paper tray Available paper format

MAN. TRAY

AUTO. TRAY

SCANNER

4 Confirm by pressing the OK button.

5 Quit this menu by pressing the

A5, A4, Legal and Letter

A5, A4, Legal and Letter

LTR/LGL and A4

button.

If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
flat-bed scanner.

 854 - ADVANCED FCT/SCAN. & PRINT/

FLATBED MARG

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

- 15 -

B2520 / B2540

Fax

This chapter describes all the fax processing and
configuration functions.
You will also find a section describing fax mailboxes.

Fax transmission

Immediate transmission

Transmission with auto redial

This function allows you to monitor the dialling operation
during a fax transmission. In this case, the maximum
transmission rate will be 14400 bps.
This function allows for example:

• to hear if the subscriber’s fax is engaged and if so,
choose the moment when the line is clear to start the
document transmission.

• to control the communication progress in case of
uncertain numbers, etc.

4 - Fax

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Enter the fax number or choose your dialling mode

then press .

The icon flashes during the call phase, it stays
lit when both faxes are in communication.

3 At the end of transmission the initial screen is

displayed.

Delayed transmission

This function allows you to transmit a document at a later
time.

To program a postponed transmission you need to
identify the subscriber number, transmission time, feeder
type and number of pages.

When sending in "Deferred Send" mode,
make sure that the document is located in the
right direction.

To delay the transmission time of your document :

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Select
3 Enter the subscriber number you wish to program

at a different time or choose your dialling mode and
confirm with OK.

4 Next to the current time, enter the new time and

confirm with OK.

5 Choose SCAN B & W or COLOR SCAN.
6 Adjust the contrast and confirm with OK.
7 Select the feed type, FEEDER or MEMORY and

confirm with OK.

8 You may enter the number of pages before

transmission and confirm with OK.

9 Confirm postponed transmission by pressing

31 - FAX / TRANSMISSION.

To take the line manually:

1 Place the document in the fax feeder.
2 Press .
3 If necessary, set the sound level with navigator 

or  keys.

4 If not already done, enter the subscriber number.

As soon as you hear the remote fax tone, the line is
clear and you can start the transmission.

5 Press to start the document transmission.

If your machine is set in order to print a
transmission report (Transmission report,
page 24), the reduced copy of the document
first page will not be printed and it notifies you
that the communication is manual.

Fax reception

Fax reception depends on the parameter settings of your
machine.
The following parameters let you customize the printing of
received faxes :

- Reception Mode, page 25;

- Reception without paper, page 25;

- Number of copies, page 25;

- Fax or PC reception (depending on model),
page 25;

- Received faxes reduction mode, page 25;

- Technical Parameters, page 26.

The printing is not possible on A5 paper
format.

The following tables gives which tray is used to print
received fax depending on the default tray and the paper
format in both trays.

key .

Your document is stored and will be sent at the new time.

- 16 -

B2520 / B2540

Default tray set to Manual:

Manual tray

paper format

A4,Letter and
Legal

A4,Letter and
Legal

A5

A5 A5

Main tray

paper format

A4,Letter and
Legal

A5

A4,Letter and
Legal

Default tray set to Automatic:

Manual tray

paper format

A4,Letter and
Legal

A4,Letter and
Legal

A5

A5 A5

Main tray

paper format

A4,Letter and
Legal

A5

A4,Letter and
Legal

Action

The fax is printed on
manual tray.

The fax is printed on
manual tray.

An error message is
displayed on the screen.
The paper on manual
tray is incompatible.

An error message is
displayed on the screen.
The paper on manual
tray is incompatible.

Action

The fax is printed with
an automatic selection
of tray.

An error message is
displayed on the screen.
The paper on automatic
tray is incompatible.

The fax is printed on the
main tray.

An error message is
displayed on the screen.
The paper on automatic
tray is incompatible.

5 You may enter the time you wish to transmit the

document next to the current time and press OK.

6 If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY,
then press OK.

7 If you wish, you may enter the number of pages of

your documents before transmitting.

8 Activate relay by pressing key .

The document in the feeder will be relayed either
immediately or at a later time (according to your choice)
to the remote fax which will relay the document.

Fax answering machine

The Fax answering machine allows you to keep
confidential documents in storage and to avoid printing
them as you receive them.

The indicator light lets you know the state of your Fax
answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the
process of receiving faxes.

• Light off: memory full, the terminal cannot receive any
more documents.

You can assure document confidentiality by using the 4
digit access code. Once saved, you will require this
access code for:

• printing fax messages in memory,

• activating or deactivating the fax answering machine.

Saving an access code



383 - FAX / FAX ANSW. / ANSWER CODE

4 - Fax

Relay broadcast

Your fax machine (initiator) can relay a document, in other
words, transmit a document to your subscribers via a
remote fax and with a precise relay list.
To do this the initiator fax and the remote fax must both
have the relay function.
To relay you need to supply the remote fax with the
document and the relay list number. The remote fax will
then transmit this document to all subscribers on the list.
Once the relay is activated by your fax and as soon as the
document is received by the remote fax, the document is
printed before relaying to all subcribers on the list.

To activate relay from your fax machine:

1 Insert the document to relay.
2 Select
3 Enter the remote fax number where you will relay to

or choose your dialling mode and press OK.

4 Enter the relay list number used by the remote fax

and press OK.

37 - FAX / BROADCAST.

1 Enter the code (4 digits) and confirm with OK.

2 Quit this menu by pressing the

button.

Activating / Deactivating the answering machine



382 - FAX / FAX ANSW. / ACTIVATION

1 If you saved an access code for your fax answering

machine, enter it and validate with OK.

2 Select the required option WITH or WITHOUT

answering machine and confirm you choice
with OK.

3 Quit this menu by pressing the

button.

- 17 -