Oki 87 User Manual

MULTIFUNCTION PRINTER

59334902

Setup Guide

Every effort has been made to ensure that the information in this docu­ment is complete, accurate, and up-to-date. Oki Data assumes no re­sponsibility for the results of errors beyond its control. Oki Data also
cannot guarantee that changes in software and equipment made by other
manufacturers and referred to in this guide will not affect the applicability
of the information in it. Mention of software products manufactured by
other companies does not necessarily constitute endorsement by Oki
Data.

Copyright 2001 by Oki Data Americas, Inc. All rights reserved.
Revised edition, September, 2001.
Written and produced by the Oki Data T raining & Publications Depart-

ment. Please address any comments on this publication

by mail to: or by email to:

Training & Publications Dept. [e-mail]
Oki Data Americas. Inc.
2000 Bishops Gate Blvd.
Mt. Laurel, NJ 08054-4620

For the latest product information, printer drivers, manuals, special offers,
etc., we welcome you to visit our multilingual web site:

http://www.okidata.com

Year 2000 Compliance

All products currently sold by Oki Data are Year 2000 compliant. Each
product contains information technology that accurately processes date
and time data between the years 1999 and 2000, and carries no issue for
the September 9, 1999 (9999) programming concern. These products,
when used in combination with products purchased from other manufac­turers, whose products properly exchange data and time information, will
accurately process the date and time. All future products are committed to
meeting the same Year 2000 compliance.

ENERGY STAR

As an ENERGY STAR partner, Oki Data has determined that
this product meets the ENERGY STAR guidelines for energy
efficiency .

OKI and OKIOFFICE are registered trademarks/marques déposées/marcas registradas of
Oki Electric Industry Company, Ltd. ENERGY STAR is a registered trademark of the United
States Environmental Protection Agency. Windows is either a registered trademark or a
trademark of Microsoft Corporation in the United States and other countries.

®

Safety

Installation Hints

- Install the machine in a dust-free location away from direct sunlight.

- Place the machine near an electrical outlet that is easily accessible.

- Do not plug the machine into a power source shared by items that
produce electric noise (e.g., air conditioner, etc.).

- The design of this machine requires electrical grounding, and is thus
supplied with a three-wire grounded power cord. For your safety as
well as that of others who may operate the machine, please do not
attempt to alter the power cord by modifying the grounding prong.

- The Line jack is for connecting the machine to a standard telephone
line. To avoid damage to telephone systems and/or the machine, do
not plug the machine into anything other than a standard RJ-1 1C
jack.

- The TEL jacks on the back of the machine are only suitable for two­wire devices. Some standard telephones may not respond to
incoming signals when connected to an extension socket.

- The machine may not necessarily provide the effective transfer of a
call from a telephone connected to the same line.

- The operation of this machine on the same line as that of a tele­phone or other device equipped with an audible warning device or
automatic call detector may result in bell vibration (sporadic ringing)
or false tripping of the call detector. If such a problem occurs, the
user is requested to NOT contact the telephone company.

- Adjustment of the electrical/electronic components in the machine
requires an authorized service technician. Do not attempt to make
adjustments yourself. Any alterations made by an individual other
than an authorized service technician may be cause for nullification
of the product warranty .

Safety Information 3

Operation and Maintenance

- Aside from the instructions specifically stipulated in the handbook,
do not attempt to disassemble or service this machine, including the
lubrication of moving parts. Please contact an authorized service
center for assistance.

- Use a soft dry cloth to clean the control panel and main body of the
unit. Do not apply any cleanser to the cloth or surface of the ma­chine.

- Remove the power cord from the wall socket before trying to re­cover any object(s) that may have fallen into the machine.

- If the machine is physically damaged, immediately disconnect it and
arrange for its repair or disposal.

- When moving the machine, always disconnect the telephone line
before disconnecting the power cord. Accordingly, reconnect the
power cord before reconnecting the telephone line.

- This machine is not intended for use in parallel with any other
telephone devices.

Toner Cartridge and Image Drum Unit

Warning: This OKI facsimile machine will not operate if any toner

cartridge or image drum unit other than that specified by
OKI is installed. Please be sure to read the labeling on
the toner package and image drum unit package to
ensure that you have purchased the correct cartridge or
unit. The installation of any other toner cartridge or
image drum unit will cause the system to lock, and the
operations panel will display an error.

- Leave unused toner cartridges and image drum units sealed in their
packaging until needed. When replacing a toner cartridge or image
unit, re-use the packaging to dispose of the old toner cartridge or
image drum unit.

- Do not expose interior components of the machine to light for more
than five minutes. Never expose the green drum (located inside the
image drum unit) to direct sunlight.

- Please be careful when handling the image drum unit and only
touch it at the ends (never in the middle). Never touch the green
drum inside the image drum unit.

4 OKIOFFICE 87 Setup Guide

- Please be careful when removing the toner cartridge. Do not let it
come in contact with clothing or porous materials. (The toner
powder will cause permanent staining.)

- Small amounts of toner that come in contact with skin or clothing
can be readily removed with soap and cold water if attended to
immediately . The use of hot water will make removal of the stain
much more difficult.

Emergency First Aid

- IF TONER IS SW ALLOWED: Dilute by having the person drink two
glasses of water and induce vomiting by administering Syrup of
Ipecac (follow manufacturer’s instructions). Seek medical attention
immediately . Never attempt to induce vomiting or give anything by
mouth to a person who is unconscious.

- IF TONER IS INHALED: Take the person to an open area for fresh
air. Seek medical attention immediately.

- IF TONER GETS IN THE EYES: Flush eyes with large quantities of
cool water for 15 minutes, keeping eyelids open with fingers. Seek
medical attention immediately .

Safety Information 5

6 OKIOFFICE 87 Setup Guide

Contents

Safety ....................................................................................................3

Introduction ..........................................................................................9

Features.............................................................................................9

Handset Kit.......................................................................................10

Installation ..........................................................................................1 1

Getting Started ................................................................................. 1 1

Where to Install Your MFP Machine ............................................. 11

What You Should Receive................................................................12

Unpacking....................................................................................12

Components 1..................................................................................13

Components 2..................................................................................14

Setting Up Your MFP Machine .........................................................15

Install the Paper Tray/Copy Stacker.............................................15

Install the Document Tray ............................................................15

Install the Toner Cartridge ............................................................15

Connect to the Telephone Line.....................................................19

Connecting an External Telephone or Answering Machine...........20

Connect Power ............................................................................20

Loading Paper..............................................................................21

Setting the Clock ..............................................................................22

Setting the Answering Mode.............................................................23

Answering Mode Options .............................................................23

Changing the Answering Mode ....................................................24

Setting the Fax Identification ............................................................25

Setting the Language .......................................................................27

Connecting to a PBX ........................................................................27

MFP Function...................................................................................29

Driver Setup .....................................................................................29

Windows 2000 .............................................................................29

Windows Me/98/95 ......................................................................31

Windows NT 4.0...........................................................................32

Unimessage Setup...........................................................................33

Printer Status Icon............................................................................33

Contents 7

Control Panel ......................................................................................35

Control Panel Keys and Indicators ...................................................35

The One-Touch Keypad ...................................................................39

Using the One-Touch Keys for Dialing .........................................39

Using the One-Touch Keys for Selecting Functions

and Programming ....................................................................39

Signal Tones.....................................................................................40

8 OKIOFFICE 87 Setup Guide

Introduction

Thank you for purchasing this OKIOFFICE 87 machine. This MFP ma­chine uses advanced Light Emitting Diode technology to transfer received
and copied images to plain paper. It has been designed to make sending
and receiving faxes a fast and trouble-free process.

Features

The OKIOFFICE 87 includes the following features:

- 10 One-Touch keys for automatic, single-key dialing of pre-pro­grammed telephone numbers.

- 100 Auto Dial numbers for automatic dialing of additional pre­programmed telephone numbers.

- 5 Groups can be programmed to allow you to transmit a document
to multiple locations with a single selection.

- A search feature to allow you to look for pre-programmed telephone
numbers by name.

- Halftone transmission in up to 64 shades of gray .

- Fax communication at up to 33,600 bits per second.

- Automatic redial and page re-transmission when a telephone
number is busy or when problems occur in communication.

- Advanced transmission and reception features, including delayed
transmission, transmission to multiple locations, confidential, relay
broadcast initiate and polling.

- Advanced memory transmission and reception features, including
automatic reception into memory .

- Reports to help you keep track of your MFP machine’s operations
and settings.

- Automatic power save mode.

- Answering modes for manual and automatic fax reception, auto­matic switching between incoming voice and fax messages, and to
allow an answering machine to work on the same telephone line.

Introduction 9

- A closed network feature to allow you to limit who can send faxes to
your MFP machine, or to limit both where faxes can be sent to and
received from.

- Your MFP machine can also make up to 50 sorted copies of an
original document (using standard-weight 20 lb. paper).

- 2 MB of built-in memory .

- During transmissions, your MFP machine begins scanning data into
memory as it begins dialing (called Instant Dialing), thus saving time
since it does not wait for a connection on the receiving end.

- When printing out a received message at standard size, any data
outside those parameters doesn’t print. By setting your MFP to
automatic reduction, (User Function Setting a No.27 WIDTH RE­DUCTION) the width of the transmitted document is reduced to
about 95% to bring data within printable parameters. This function
is also active during copying.

- By entering a previously registered 4-digit ID number (Restrict ID),
you can restrict operation of this MFP device to only those who
know the ID.

- MFP Function (PC Printer Mode/PC Scanner Mode/PC Fax Mode)
Unimessage software that enables your MFP machine to act as a
PC printer or scanner and enables the PC fax mode to be used.
For details, see the separate booklet on this option.

Handset Kit

This optional handset connects directly to you MFP and works like a
telephone. Order Number 70031801.

10 OKIOFFICE 87 Setup Guide

Installation

Getting Started

To install your new MFP machine, follow the instructions from Unpacking
to Setting the Fax Identification. You must complete these steps for your
MFP machine to operate properly.

If you have purchased an option package for your MFP machine, refer to
the documentation you received with that option.

Where to Install Your MFP Machine

- Install your MFP machine in a dust-free location away from direct
sunlight.

- Allow several inches on each side of the MFP machine to ensure
adequate ventilation.

- Make sure that both power and telephone outlets are available
nearby .

- Choose a location where the relative humidity is between 20% and
80%, and where the temperature is between 50°F (10°C) and 90°F
(32°C).

Installation 11

What You Should Receive

Unpacking

Before you begin, be sure that all the items listed below are included in
your package. Remove the contents from the carton and place them on a
sturdy surface.

Document Tray

Facsimile Unit

T oner Cartridge

Paper Tray/Copy Stacker

Power Cord

T elephone Cord

Document Stacker

Image Drum Unit(Inside MFP machine)

12 OKIOFFICE 87 Setup Guide

Software CD-ROM

Components 1

Paper Tray/Copy Stacker

Up to 100 sheets of paper can be loaded onto this tray.
Up to 30 sheets of finished copies or received faxes can
be stacked on top of this tray.

Document Tray

Holds original documents that are to be faxed or
copied.

Document Guides

Adjust these guides to the page
width of the documents that are to
be copied or faxed.

One-Touch Keypad

Control Panel

Manual Paper Feeder

Load paper into this slot when you
want to use a type of paper different
from the paper in the paper tray.

Installation 13

Components 2

LINE Terminal

Terminal for connecting the
unit to an outside telephone
line.

TEL Terminal

Terminal for connecting the
MFP machine to an external
telephone.

Power Switch

PC Connector

Plug the computer cable
into this connector.

Image Drum Unit

The image drum unit contains the
green photosensitive drum which
receives images from the LED
print head and transfers them to
the printing paper.

AC Power Inlet

Plug the AC power cord, supplied with
your MFP machine, into this inlet.

LED Print Head

This black bar is the part of
your MFP machine which
writes received or copied
images onto the image drum
unit. You should clean this bar
each time you change your
toner cartridge.

T oner Cartridge

This black cylinder,
installed inside the image
drum unit, contains the
black powder which is
your MFP machine’s ink.
You need to install a new
toner cartridge when the
REPLACE TONER CART
message appears on the
display.

14 OKIOFFICE 87 Setup Guide

Setting Up Your MFP Machine

Install the Paper Tray/Copy Stacker

Slip the paper tray/copy stacker tabs into the rearmost slots in the top of
the unit. You will feel them lock into place.

Install the Document Tray

Insert the document tray into the long horizontal slot on the top of the unit.
You will feel it lock into place.

Install the T oner Cartridge

1

Open the MFP machine’s top cover.

Installation 15

2

Lift the image drum unit out and set it aside. Keep it out of direct
sunlight. Do not touch the green surface of the drum.

3

Pull and detach the protective cover.

4

Hold both ends of the protective cover that is sandwiched in the
manual paper feeder, and gently pull out and detach.

16 OKIOFFICE 87 Setup Guide

5

Place the image drum unit back into your MFP machine. Ensure
that the tabs on both sides of the image drum are inserted correctly
as shown below. Then press down firmly on both ends of the image
drum until it snaps into place.

Warning: Never expose the image drum unit to light for more than

5 minutes. Never expose the image drum unit to direct
sunlight. Always hold the image drum unit by the ends.
Never touch the surface of the green drum inside the
image drum unit.

6

Remove the protective plastic cover from the toner well in the image
drum unit.

Warning: Be careful when handling the toner cartridge. Do not let

toner spill onto your clothing or other porous materials. If
you experience any problems with toner, see the Safety
section at the beginning of this booklet.

Installation 17

7

Remove the toner cartridge from its package and gently shake it
from side to side to distribute the toner. Then carefully peel the
white plastic tape from the bottom of the toner cartridge.

8

With the ridged side facing up and the gray lever on your right,
insert the toner cartridge into the image drum unit. Slide the left end
of the cartridge in first, then lower the right end into place.

Warning: Be careful not to insert the toner cartridge backwards

into the image drum unit.

9

Once the toner cartridge is in place, push the gray lever all the way
forward to secure it and release the toner.

18 OKIOFFICE 87 Setup Guide

10

Close the top cover of the MFP machine.

Tip:

Ensure that the top cover is firmly closed by pressing down hard
on both sides of the top cover.

Connect to the T elephone Line

1

Insert one end of the telephone cord into the LINE terminal at the
back of the machine.

2

Insert the other end of the cord into your wall telephone jack.

Tip:

Now, you can connect either an external telephone or the
external handset option for your MFP machine. See the
instructions below.

Installation 19

Connecting an External T elephone or Answering Machine

1

Insert one end of the telephone cord into the TEL terminal on the
back of the machine.

2

Insert the other end of the cord into the jack in your external device.

Tip:

To connect both an answering machine and a telephone, first
connect your answering machine to your MFP machine, then plug
your external telephone’s cord into the telephone jack on your
answering machine.

Tip:

You need to have the TAD mode feature turned on for an
answering machine to work with your MFP machine. See Setting
the Answering Mode in this chapter.

Connect Power

Warning: Before connecting power, ensure that the power switch is

OFF (“O” is pressed in)

1

Plug the power cord into the power inlet located on the back of the
unit.

20 OKIOFFICE 87 Setup Guide

2

Plug the unattached end of the power cord into a grounded AC
power outlet.

3

Turn the power switch to ON.
The time and current answering mode appears on the display . Your

MFP machine is now in standby mode, ready to send or receive
faxes.

Tip:

The LCD display does not immediately disappear if the power
is turned off while idling in the Power Save mode. This is not a
malfunction and the display disappears momentarily .

Loading Paper

Your MFP machine can hold up to 100 sheets of standard-weight (20 lb.)
paper. For best results, use paper specially made for laser printers or
photocopiers. A vailable sizes are A4, letter size and legal size.

Your MFP machine automatically reduces the vertical length of the page
images it receives to fit on the paper loaded in your MFP machine (down
to 75% of the original length). For example, if you are sent a document
created originally on legal-size paper, your MFP machine can reduce the
received pages to fit on A4 or letter-size paper.

Tip:

Your MFP machine is set at the factory to use letter size paper . If
you intend to use a different paper size, change the PAPER SIZE user
function setting to match your new paper size. See the Programming
section in the on-line User’s Guide for instructions.

1

Adjust the paper guides to the width of your paper.

Tip:

Adjust the paper guide on the right side to the mark of the width
of your paper. After completing paper setting (Item 3), the paper
guide on the left side should be aligned to the paper’s width.

Installation 21

2

Remove the paper from its wrapper (up to 100 sheets). Note the
“print side” notice printed on the label. Fan the paper.

3

Insert the paper into the paper tray , print side down.

Tip:

Be sure to insert at least 1 1 sheets of paper into the paper tray.
Any less than that brings up the “No-feed” response.

Caution: Be sure to grasp the paper tightly to avoid slipping of the

uppermost sheet of paper.

Setting the Clock

Follow these instructions to set the time and date on your MFP machine.

SELECT

FUNCTION

1

Press the SELECT FUNCTION key.

2

Press the USER PROG. One-Touch key.

3

On the numeric keypad, press 3. The display shows 3:CLOCK

9/SPACE

++

USER

PROG.

DEF

3

3:

CLOCK ADJUSTMENT

YES (

) NO ( /1-8)

ADJUSTMENT.

4

Press

5

Using the numeric keypad, enter the new date and time.

6

Press

7

Press the SELECT FUNCTION key to finish.

YES

. The display shows the currently set date and time.

YES

to confirm your entry.

22 OKIOFFICE 87 Setup Guide

Setting the Answering Mode

Your MFP machine has a number of answering modes, which determine
how it handles incoming calls (both fax and voice). The current answering
mode appears on your MFP machine’s standby display.

Answering Mode Options

The answering mode which is best for you varies depending on how you
use your MFP machine and what external telephone devices are con­nected to it. Read through the answering modes that are listed here, then
follow the instructions below.

Manual Receive Mode [TEL]: If you use the same line for both fax
and telephone calls and the majority of your incoming calls are tele­phone calls, then the TEL answering mode is your best choice. Each
time someone calls, your MFP machine rings like a telephone. You can
answer from an external telephone connected to your MFP machine. If
you pick up the handset and hear fax tones, press the ST A R T key to
receive the fax. If you do not answer the phone and someone tries to
send you a fax message, your machine does not accept it.

Auto Receive Mode [FAX]: If your MFP machine is connected to a
telephone line reserved only for fax communications, use the Auto
Receive mode. Your MFP machine assumes all incoming calls are fax
messages and automatically receives all incoming fax messages.

T elephone/Fax Mode [T/F]: When incoming calls are a mixture of fax
and telephone calls, your best choice is the Telephone/Fax mode. In
this mode, your MFP machine detects whether the incoming call is a
fax or voice call. When the call is from another fax machine, your
machine switches to fax mode and receives the message. When the
call is a voice call, your MFP machine rings like a telephone. If you do
not answer, your MFP machine switches back to fax mode to allow the
calling party to manually send a fax.

T elephone Answering Device Mode [TAD]: Use this mode if you
have connected an answering machine to your MFP machine. Like
Telephone/Fax mode, the Telephone Answering Device mode detects
whether an incoming call is a fax or voice call. If the call is a fax call,
your MFP machine receives the fax. Your answering machine does not
activate. If the incoming call is a voice call, your MFP machine rings
just as it does in Manual Receive mode. If no one answers the call,
your answering machine activates, allowing the calling party to leave a
message. If the calling party decides to send a fax, your MFP machine
automatically receives the fax.

Installation 23

Tip:

In some countries, the Telephone Answering Device mode is

turned off. To have it turned on, contact your dealer .
Memory Reception Mode [MEM]: The received data is not printed

and is stored into memory even if there is fax paper on which to print.
Use the Print Operation function when you want to print out data that

was stored in memory during the Memory Reception mode.
You can set a password for when you want to disable the Memory

Reception mode.
The password is set by USER PROGRAMMING under MEM. P ASS-

WORD PRG.
PC Receive mode [PC]: Use this mode when your MFP machine is

connected to your PC. The call signal from your exchange is sent
directly to your PC. Your MFP machine does not respond to the signal.
Fax reception by your PC is enabled upon receiving the call signal.

Tip:

You need to install a special driver into your PC in order to use

this function.
Forwarding Mode [FWD]: The forwarding mode allows received

facsimiles to be forwarded to another number. The forwarding numbers
are entered or registered at One-Touch key 6. Up to ten forwarding
numbers can be registered.

Changing the Answering Mode

Follow these instructions to change your MFP machine’s answering
mode.

1

Press the AUT O REC key. Your MFP machine displays a descrip­tion of your current selection.

2

Press the AUT O REC key again. Your MFP machine switches to the
next setting.

3

Continue pressing the AUT O REC key until the selection you want
appears on the display . After a short pause, your MFP machine
returns to standby mode displaying the new answering mode
setting.

Tip:

If a password has been set in the Memory Reception mode,
you need to enter the password in order to disable the Memory
Reception mode.

24 OKIOFFICE 87 Setup Guide

Setting the Fax Identification

MFP machines use the information you enter here to identify themselves
during communications. In most countries programming this information
into your MFP machine is a legal requirement. The information you enter
here includes:

TSI/CSI: This is the telephone number of your MFP machine. This
number is printed at the top of the faxes you send, and appears on the
displays and reports of other fax machines you are communicating
with.

Sender ID: This is a descriptive title (usually the location of your MFP
machine or the name of your company or office). This description is
printed at the top of every fax you send. You can enter up to 32 char­acters. The first 16 characters of your Sender ID are also be used as
your Personal ID, which may appear on the displays or reports of other
fax machines you are communicating with.

Call Back Number: The Call Back Number is a telephone number (not
a fax number) which the operator of the remote machine can use to
reach you. If you use the voice request function while communicating
with another fax machine and no one is there to answer, your MFP
machine automatically sends a cover letter with a call back message.
The call back message is printed in a separate sheet with the message
“Please call back” and a telephone number where you can be reached.
The call back number entered here is the number that appears on the
call back message.

SELECT

FUNCTION

1

Press the SELECT FUNCTION key.

2

Press the USER PROG. One-Touch key .

3

On the numeric keypad, press 4. The display shows 4:SYSTEM

9/SPACE

++

USER

PROG.

GHI

4

4:SYSTEM DATA PRG.
YES ( ) NO (

/1-8)

DATA PRG.

4

Press

YES

. The display shows NO=<TSI/CSI>, ID=<SENDER

ID>.

Installation 25

5

After the display clears, enter the full telephone number of your MFP
machine using the numeric keypad.

Tip:

Use the Hyphen key to enter a “+” character before the num­ber, and use the 9/SPACE One-Touch key to enter spaces.

6

Press the ST ART key to save your entry.

7

Enter your Sender ID. This is a descriptive title up to 32 characters
long. Refer to the instructions below.

To Do This Use

Enter numbers Numeric keypad (press once)
Enter spaces 9/SPACE One-Touch key
Enter hyphens HYPHEN key
Enter alphabet characters Locate the character you want on the numeric keypad.

Enter a unique character Press the 0/UNIQUE key repeatedly until the character

Move the cursor to
make corrections.

8

Press the ST A R T key to save your entry. The display shows

Press that key repeatedly until the character appears.

you want appears.
The following characters are available: ! @ \ “ _ % ~ #

& ‘ ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø.

Note:

Some unique characters can be inputted using

One-Touch keys.

YES

and

NO

.

NO=<CALL BACK NO.>.

9

After the display clears, use the numeric keypad to enter the tele­phone number you want to use for call back messages. Enter up to
20 characters.

Tip:

Use the HYPHEN key to enter a “+” character before the
number, and use the 9/SPACE One-Touch key to enter spaces.

10

Press the ST ART key to save your entry.

11

Press the SELECT FUNCTION key to finish.

26 OKIOFFICE 87 Setup Guide

Setting the Language

YES

Your MFP machine comes with two languages installed, which appear on
the display and in reports. Follow the instructions below to switch lan­guages.

Tip:

Y our dealer may be able to provide you with additional languages.

SELECT

FUNCTION

1

Press the SELECT FUNCTION key.

2

Press the USER PROG. One-Touch key . The display shows

9/SPACE

++

USER

PROG.

+

1

YES

+

1

14:USER LANGUAGE
[ENG.] YES(

GHI

+

4

) NO(

)

1:FUNC. PROGRAMMING.

3

Press

4

Using the numeric keypad, enter 14. This display shows USER

YES

. The display shows FUNCTION NO. [ ].

LANGUAGE.

5

Press

6

To accept the language change, press

7

Press the SELECT FUNCTION key to finish.

NO

to switch to the other installed language.

.

Connecting to a PBX

A PBX (Private Branch Exchange) is a private telephone system used to
route internal calls. If you have to dial a prefix (access) number to get an
outside line, then your line is connected to a PBX.

If you are connecting your MFP machine to a PBX, follow the instructions
below. These setting changes allow your MFP machine to identify your
PBX’ outside line dial prefix digits in the numbers that you program or dial
in your MFP machine. After it dials the prefix digits, your MFP machine
waits until it sees that the outside line is available before dialing the rest
of the number.

Installation 27

Warning: Some PBX installations may require additional adjust-

ments to your MFP machine. If you continue to have
difficulty with fax communication after following these
steps, contact your dealer.

SELECT

FUNCTION

1

Press the SELECT FUNCTION key.

2

Press the USER PROG. One-Touch key.

3

On the numeric keypad, press 2. The display shows 2:DIAL PA-

9/SPACE

+++

USER

PROG.

ABC

2

YES YES

PBX LINE
[OFF] YES(

) NO(

)

RAMETER.

NO

NO

YES

until the display shows PBX LINE, [OFF].
. The display changes to PBX LINE, [ON].

YES

until the display shows DIAL PREFIX, [OFF].

. The display changes to DIAL PREFIX, [ ] ENTER 4

4
5
6
7

Press
Press
Press
Press

DIGITS.

8

Using the numeric keypad, enter the number you normally dial from
your PBX to obtain an outside line.

9

Press

10

Press the SELECT FUNCTION key to finish.

Tip:

YES

.

Keep in mind that all of the outside telephone numbers you
program into your MFP machine must begin with your PBX’s dial
prefix.

Tip:

To later turn off the PBX LINE and DIAL PREFIX functions,
follow Steps 1-7 above. At Step 8, press the 9/SPACE One-Touch
key four times.

28 OKIOFFICE 87 Setup Guide

MFP Function

To use your MFP machine as a PC Printer or PC Scanner , you need to
install the MFP (Multi-Function Peripheral) software. A PC Connector is
already included in the MFP machine as standard equipment. For details
regarding MFP software, please refer to the separate booklet on the
“MFP Function.”

Driver Setup

Windows 2000

Note:

1
2

3
4

5
6

Note:
Note:

7

Administrator’s authority is required for installation with
Windows 2000.

Make sure that both the printer and the computer are turned OFF.
Connect the fax machine and computer with a parallel interface

cable.
Turn the computer ON and allow Windows to start.
Turn the fax machine ON. At the prompt telling that a new device

has been detected, select Cancel.
Insert the Unimessage Pro XL CD-ROM into your CD-ROM drive.
After the setup program has automatically started, click Setup

device driver and Unimessage Pro and follow the on-screen
instructions as appropriate This installs both the printer driver and
the Unimessage Pro software.

If you want to install only the driver, click
If the setup program does not automatically start or

notification

D:\SETUP.EXE (where D is the drive letter of your CD-ROM
drive) and click

When the Fax Port Installation dialog appears, click OK.

is turned off, click

OK.

Start®Run...

Setup device driver

Auto insert

. Type in

.

Installation 29

8

When the Add/Remove Hardware Wizard dialog appears, do the
following:

a

When the Welcome to the Add/Remove Hardware Wizard
dialog appears, click Next.

b

When the Choose a Hardware T ask dialog appears, select Add/
Troubleshoot a device and click Next.

c

When the New Hardware Detection dialog appears, select Add
a new device from the device list and click Next.

d

When the Find New Hardware dialog appears, select No, I want
to select the hardware from a list and click Next.

e

When the Hardware T ype dialog appears, select Ports
(COM&LPT) from the list and click Next.

f

When the Select a Device Driver dialog appears, click Have
Disk.

g

When the Install From Disk dialog appears, type
D:\DRIVER\SETUP\DISK1\WIN2K (where D is the drive letter of
your CD-ROM drive) in Copy manufacturer’s files from and
click OK.

h

Select Okidata Fax Port from the list and click Next.

i

When the Start Hardware Installation dialog appears, click
Next.

j

When the Completing the Add/Remove Hardware Wizard
dialog appears, click Finish.

9

During copying, the Find Fax Port dialog appears and the fax port
is found; then click OK.

10

When the Modem Installation dialog appears, click OK.

11

If the Location Information dialog appears, enter information about
your current location and click OK.

12

When the Phone and Modem Options dialog appears, do the
following:

a

Open the Modems tab and click Add.

b

Check Don’t detect my modem; I will select it from a list. and
click Next.

c

Click Have Disk and when Install From Disk dialog appears,
type D:\DRIVER\SETUP\DISK1\WIN2K (where D: is the drive
letter of your CD-ROM drive) in Copy manufacturer’s files
from and click OK.

30 OKIOFFICE 87 Setup Guide

d

When the Install New Modem screen appears, select the
appropriate device and click Next.

e

Check Selected ports, select the port displayed in Step 8, and
click Next.

f

When Digital Signature Not Found appears, click Yes.

g

Click Finish and when the Modems Properties dialog appears,
click OK.

13

When Install Complete screen appears, click OK and the setup of
the driver is now complete.

Windows Me/98/95

1

Make sure that both the printer and the computer are turned OFF.

2

Connect the fax machine and computer with a parallel interface
cable.

3

Turn the fax machine and computer ON and allow Windows to start.
If you see a prompt telling you that a new device has been detected,
press Cancel.

4

Insert the Unimessage Pro XL CD-ROM into your CD-ROM drive.

5

After the setup program has automatically started, click Setup
device driver and Unimessage Pro and follow the on-screen

instructions as appropriate. This installs both the printer driver and
the Unimessage Pro software.

Note:
Note:

6

If you want to install only the driver, click
If the setup program does not automatically start or

notification

D:\SETUP.EXE (where D is the drive letter of your CD-ROM
drive) and click OK.

When the Install Complete screen appears, click Finish. After the
computer restarts, setup of the driver is complete.

is turned off, click on

Start®Run...

Setup device driver

Auto insert

. Type in

Installation 31

.

Windows NT 4.0

Note:

1
2

3

4
5

Note:
Note:

6

7
8

Administrator’s authority is required for installation with
Windows NT 4.0.

Make sure that both the printer and the computer are turned OFF.
Connect the fax machine and computer with a parallel interface

cable.
Turn the fax machine and computer ON and allow Windows to start.

If you see a prompt telling you that a new device has been detected,
press Cancel.

Insert the Unimessage Pro XL CD-ROM into your CD-ROM drive.
After the setup program has automatically started, click Setup

device driver and Unimessage Pro and follow the on-screen
instructions as appropriate This installs both the printer driver and
the Unimessage Pro software.

If you want to install only the driver, click
If the setup program does not automatically start or

notification

D:\SETUP.EXE (where D is the drive letter of your CD-ROM
drive) and click OK.

During copying, the Find Fax Port dialog appears and the fax port
is found.

When the Modem Installation dialog appears, click OK.
When the Install New Modem dialog appears, do the following:

is turned off, click

Start®Run...

Setup device driver

Auto insert

Type in

.

Note: If the Modems Properties dialog appears, click Add and the

Install New Modem

a

Check Don’t detect my modem; I will Select it from a list., and
click Next.

b

Click Have Disk, and when Install From Disk dialog appears,
type D:\DRIVER\SETUP\DISK1\WINNT40 (where D is the drive
letter of your CD-ROM drive) in Copy manufacturer’s files from
and click OK.

c

When the Install New Modem screen appears, select the
appropriate device and click Next.

d

Check Selected ports, then select the port displayed in Step 6
and click Next.

e

Click Finish, and when Modems Properties dialog appears,
click Close.

dialog pops up.

32 OKIOFFICE 87 Setup Guide

9. When the Install Complete screen appears, click OK.

10. The setup of the driver is complete.

Unimessage Setup

After the installation of the OKIFAX driver is complete, the installation of
the Unimessage Pro software should begin. If this does not happen or
you are re-installing the Unimessage software:

a

Insert the Unimessage Pro XL CD-ROM into your CD-ROM drive.

b

After the setup program has automatically started, click Setup
Unimessage Pro and follow the on-screen instructions.

Note:

1

2

3

4

If the setup program does not automatically start or

notification

D:\SETUP.EXE (where D is the drive letter of your CD-ROM
drive) and click OK.

The first screen asks you to select a language. If the highlighted
language is appropriate, click OK. Otherwise, select a language and
click OK.

When following the on-screen instructions, make sure you select the
following when prompted: Yes, look for devices connected to this

computer and install the appropriate drivers and CLASS 1
device

Details of all the installation options can be found in the User’s
Guide—click View Unimessage Pro User’s Guide on the CD’s
setup menu.

When the Unimessage Pro installation is complete, you must restart
your PC. When your computer restarts, user registration dialogs
appear.

is turned off, click

Start®Run...

. Type in

Auto insert

Printer Status Icon

The Windows printer driver for your fax machine includes a status moni­tor, which appears in the system tray on the taskbar. If you close this you
cannot fax from the PC, but you can scan and print. For best perfor­mance with all MFP functions, we recommend that you leave the status
monitor on.

Installation 33

34 OKIOFFICE 87 Setup Guide

Control Panel

Control Panel Keys and Indicators

1 LCD Display Panel: Refer to this display for instructions and

information while your MFP machine is performing operations or
while you are programming.

YES

2

mitting documents. Use STD for standard originals, FINE and
EX.FINE for detailed or small print originals, and PHOTO for origi­nals that include colors or many shades of gray .

Also use this key as
your cursor while programming.

When copying,
once to select the copy resolution.

NO

3

load a document for transmission. Use LIGHT for originals that are
too light, NORMAL for documents with good contrast, and DARK for
originals that are too dark.

Also use this key as
your cursor while programming.

key: Use this key to change the resolution used for trans-

YES

when making selections or to move

YES

can be used after the copy key is pressed

key: Use this key to select the document contrast after you

NO

when making selections or to move

Components 35

4 AUTO REC Key: Use this key to switch your MFP machine’s

answering mode. The answering mode controls how your MFP
machine answers incoming calls and receives faxes. Your MFP
machine’s display always indicates your current selection. See
Setting the Answering Mode in the Installation chapter for more
information about the answering modes available in your MFP
machine.

5 HYPHEN Key: When programming One-Touch keys and Auto Dial

telephone numbers, use this key to tell your MFP machine to wait
for the outside or international line to become available before it
proceeds with dialing the rest of the telephone number. When
programming the TSI/CSI or call back numbers into your MFP
machine, use this key to enter a “+” symbol.

6 SEARCH Key: The One-Touch keys and Auto Dial numbers can be

programmed to have a name or location ID associated with their
telephone numbers. Using this key by itself or in combination with
the numeric keypad, you can search for these numbers alphabeti­cally . You can also use the Search key to search for unassigned
One-Touch keys and Auto Dial numbers.

7 HOOK/V. REQUEST Key: Press this key to open a telephone line

for manual dialing. You can hear the dialing through your MFP
machine’s speaker . If you have an external telephone connected to
your MFP machine, you can also use this key to initiate or answer a
request for voice communication. During a fax communication,
press this key to tell the operator at the other fax machine that you
want to talk to him or her at the end of your transmission or after
reception of any page has been completed. To answer a voice
request, press this key after lifting your telephone handset.

8 REDIAL Key: Press this key to manually redial the last number

dialed on your MFP machine.

Tip:

Once the MFP machine has entered power save mode (after
the machine has been inactive for three minutes), this manual redial
function does not work.

9 AUTO DIAL Key: Auto Dial numbers are abbreviated numbers for

rapid dialing. Rather than dialing the entire telephone number, you
can enter a 3-digit Auto Dial number instead. You can also use the
Location IDs (names) associated with Auto Dial numbers to search
for these locations by name using the Search key .

10 SELECT FUNCTION Key: Use this key to activate your MFP

machine’s advanced transmission and reception functions, to obtain
reports and for programming. To select a function, press the Select

36 OKIOFFICE 87 Setup Guide

Function key , and then press the One-Touch key labeled with the
function you want to use. When programming or selecting other
functions, pressing the Select Function key a second time returns
you to the standby mode.

11 COPY Key: After loading a document, press this key to make a

copy . When no documents are loaded, press this key once to obtain
a Message Confirmation Report about your last transmission on the
LCD Display Panel, and a second time to receive a printed report.
You can also use the Copy key as a shortcut for programming One­Touch keys and Auto Dial numbers. After you have loaded a docu­ment and manually dialed a telephone number, press Copy to
instantly program that number into a One-Touch Key or Auto Dial
number.

12 STOP Key: This key cancels the operation currently in progress

and turns off the Alarm Indicator. After loading paper or installing a
new toner cartridge, press this key to cancel alarm conditions after
the condition has been corrected. When programming, pressing the
Stop key takes you back step-by-step through the programming
functions you have already selected.

13 START Key: Press the Start key to initiate the operation indicated

on the display or to confirm information you have entered into the
display. When the MFP machine is in power save mode, press the
Start key to exit power save mode.

14 ALARM Indicator: When there is a problem, this indicator lights

(red) and an alarm sounds. To turn the alarm indicator off, press the
Stop key and correct the problem.

15 8/+ key (One-Touch key 8): Each fax number you enter or program

into your MFP machine can be up to 40 digits long. If you need to
dial a number which is longer than 40 digits, you can dial a number
using any combination of One-Touch keys, Auto Dial numbers or the
numeric keypad. When programming a chain dial number into a
One-Touch key or Auto Dial number, press the 8/+ key at the end of
the first part of the number to indicate to the MFP machine that this
is a chain dial number.

16 10/PAUSE Key (One-Touch key 10): Use this key on the

One-Touch keypad to enter automatic 3-second pauses in dialing
when programming telephone numbers. For example, you may
want to use this key to tell your machine to wait for an outside or
international line to open. Pauses in telephone numbers are marked
by a “P” symbol.

Components 37

17 9/Space Key (One-Touch key 9): Use this key on the One-Touch

Keypad to enter spaces while programming. Unlike the Pause key ,
spaces are used for easier reading only and have no effect on
dialing.

18 One-Touch Keypad: For a description of all the functions of the

One-Touch keypad, see the next section, “The One-Touch Keypad.”
below

19 One-Touch Labels: After programming a location into a One-Touch

key , write the location’ s name on the One-Touch label. Lift of f the
plastic cover above the One-Touch label, use a pencil to write in the
name, then replace the cover.

20 # Key: Once you have programmed some One-Touch keys or Auto

Dial numbers, use this key to create groups to allow you to send the
same fax to multiple locations. After you have loaded a document,
use this key to select the group you want to send your fax to.

21 0/UNIQUE Key: When dialing, use this key to enter a “0.” When

programming your Sender ID or a Location ID, you can use this key
to enter a variety of unique characters, including: ! @ \ “ _ % ~ # & ‘
( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø.

22 Numeric Keypad: When dialing, these 12 keys work just like the

keypad on a telephone. Also use the keypad to enter numbers,
letters and other characters while programming. After pressing the
Search key , you can also use the numeric keypad to alphabetically
search for the names of locations programmed into your MFP
machine.

23 * Key: If your MFP machine is set to pulse dialing, this key allows

you to switch the dialing operation of your MFP machine from pulse
to tone dialing during your current call. You can also use this key
while programming to create numbers with mixed pulse-then-tone
operation.

38 OKIOFFICE 87 Setup Guide

The One-Touch Keypad

The One-Touch keys are your MFP machine’s most important tool. Use
them for quick, one-touch dialing, and to access most of your MFP
machine’s functions and programming options.

Using the One-T ouch Keys for Dialing

To use a One-Touch key for dialing, just press the appropriate One-Touch
key. For each key, you may program up to two telephone numbers: a
primary number, which is always dialed first, and an alternate number
which is automatically dialed if the first number is busy or if there is no
answer. You can also use the Location IDs (names) associated with
One-Touch keys to search for these locations by name using the
SEARCH key.

Using the One-T ouch Keys for Selecting Functions

and Programming

Use the One-Touch keys for selecting special transmission and reception
functions, for obtaining reports and for programming.

To select a function from the One-Touch keypad, press the SELECT
FUNCTION key , and then press the corresponding One-Touch key.

1/DELAYED TX Key: Use this key to send a fax at a later time and
date which you specify (within three days).

2/PRINT OPERA TION Key: Use this key to print out a confidential
received document stored in memory using a single digit personal box
number.

3/CONF. TX Key: Use this key to send a confidential document to a
mail box (a memory storage area) in the receiving fax machine.

4/RELAY INIT.-TX Key: Use this key to set up a relayed fax transmis­sion. During a relayed fax transmission, your MFP machine initiates
the transmission by sending a document to a second fax machine,
which then broadcasts the message to a number of other fax ma­chines.

5/POLLING Key: When a document is loaded on the document table,
use this key to set your MFP machine to wait for another fax machine
to call and request the document to be sent (polling transmission).
When no document is loaded on the document table, use this key to
call another fax machine and ask it to send the documents loaded into
it (polling reception).

Components 39

6/REPORT PRINT Key: Use this key to manually print reports from
your MFP machine.

7/COUNTER DISPLAY Key: Your MFP machine keeps track of the
number of pages it has printed in several ways. Use this key to check
your MFP machine’s print counter and the scan counter. It can also
be used to reset your MFP machine’s drum counter after replacing the
image drum unit.

8/LOCA TION PROG. Key: Use this key to program your MFP
machine’s One-Touch keys, Auto Dial numbers and groups.

9/USER PROG. Key: Use this key to program your MFP machine’s
identification information, to set your MFP machine’s clock, to set up
mailboxes for confidential message reception, and to change your
MFP machine’s function settings.

10/PRINTER CLEANING Key: Use this key to print a cleaning page
for clearing accumulated toner from your MFP machine’s image drum.

Signal Tones

Your MFP machine emits a number of sounds to inform you of specific
conditions.

Key Select T one: This is a short beep that is generated each time
that you press a key .

Error Tones: If you press a wrong or inappropriate key, your MFP
machine emits three short beeps. If your MFP machine experiences a
problem during communications, it emits five long beeps. Press the
STOP key to turn the error tone off, then print a Message Confirmation
Report to check the source of the problem (to do this, press the COPY
key twice with no documents loaded).

V oice Request Tone: During a fax session, either you or the person
at the remote fax machine may initiate a voice request. When the
person at the remote fax machine either initiates or answers your
voice request, your MFP machine emits a repetitive warbling sound.

End of Session T one: At the end of every successful fax session,
your MFP machine emits a beep to inform you that there were no
errors or problems in the communication.

Off-Hook Alarm Tone: If your MFP machine is equipped with a
handset, and if the handset is left off the hook, your MFP machine
emits an intermittent warbling sound. To turn off the sound, hang up
the handset or press the STOP key.

40 OKIOFFICE 87 Setup Guide