Nuance WORKING WITH PAPERPORT FOR WINDOWS User Manual

Working with PaperPort

FOR WINDOWS

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

AnyPort, AutoFix, AutoLaunch, Visioneer® FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix, PaperPort Links, PaperPort mx, PaperPort OneTouch, PaperPort PowerBar, PaperPort vx, PaperPortation, PaperPort Strobe, PaperPort 3000, PaperPort 3100, PaperPort 3100B, PaperPort 6000, PaperPort 6000A, PaperPort 6000B, PaperPort 6100, ScanDirect, SimpleSearch, SharpPage, Visioneer Pro OCR 100, and Visioneer are trademarks of Visioneer, Inc. PaperPort, Visioneer® Visual Explorer, and the Visioneer logo are registered trademarks of Visioneer, Inc.

Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation. TextBridge is a registered trademark of Xerox Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1996, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies.

OutsideIn® Viewer Technology ©1992–1997 Inso Corporation. All rights reserved. Portions of this product were created using LEADTOOLS ©1991–1998, LEAD Technologies, Inc. All rights reserved. Powered by dtSearch. www.dtsearch.com

Information is subject to change without notice and does not represent a commitment on the part of Visioneer, Inc. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as speciﬁcally allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee’s personal use and as speciﬁcally allowed in the licensing agreement, without the express written permission of Visioneer, Inc.

Part Number: 05-0369-000

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.

Visioneer’s Limited Product Warranty

If you ﬁnd physical defects in the materials or the workmanship used in making the product described in this document, Visioneer will repair, or at its option, replace, the product at no charge to you, provided you return it (postage prepaid, with proof of your purchase from the original reseller) during the 12-month period after the date of your original purchase of the product.

THIS IS VISIONEER’S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT, EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD “AS IS” AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT’S SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE,

IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conﬂict with the express requirements of applicable law.

FCC Radio Frequency Interference Statement

This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

This equipment has been certiﬁed to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modiﬁcations made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment.

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

Working with PaperPort

This guide shows you how to use some of the PaperPort software’s main features to view items, create stacks, send items electronically to PaperPort Links, add annotations, ﬁle items in folders, capture Web pages, and edit color images.

While this brief guide is enough to get you started, Visioneer provides other information to help you use all of the PaperPort software’s features. The following ﬁgure shows where to ﬁnd more information.

Web.

Visit Visioneer’s Web site at www.visioneer.com where you can ﬁnd Technical Notes, Frequently Asked Questions (FAQs), software updates, and more. For a quick way to access information on the Web site, choose a category from the Internet menu.

User’s Guide.

information about PaperPort.

CD.

Access the CD, your source for installing additional software that works with the Visioneer software and for viewing the online documentation.

Help.

Get help fast. Everything you want to know about PaperPort—

how to procedures, dialog box reference, and troubleshooting advice.

Review the online guide on the CD for detailed

ORKING WITH PAPERPORT

IEWING ITEMS IN DESKTOP VIEW

The Command Bar has shortcuts for choosing menu commands, such as changing views.

Use the Folder View to navigate between different folders and to file and organize items.

PaperPort provides several ways to view items:

thumbnail

, a small graphic that represents each item in a folder. You

Desktop View

displays a

can see PaperPort items (max ﬁles) and non-PaperPort items (items created using other applications, such as Microsoft Word) located anywhere on your computer. page. You can also start and use

Page View

displays a close-up of a single

other applications

directly from the Desktop View to view non-PaperPort items created in those applications.

To view items in Desktop View:

Double-click the PaperPort icon on the Windows desktop.

•

Thumbnail of a PaperPort item.

Thumbnail of non-PaperPort item, in this case a Word file.

Stacks are PaperPort items that have been combined. Stack titles appear in bold type above the page titles.

Use the scroll arrow to view other links on the Link Bar.

The status bar shows information about the selected item, link, or button.

The Link Bar has icons that represent other applications and functions that work with PaperPort. The icons vary, depending on the applications installed on your computer.

IEWING AN ITEM IN PAGE VIEW

The Desktop View and Page View are separate applications that you can run individually or at the same time. Page View displays a close-up view of one page so that it is readable on the screen.

In Page View, you can view PaperPort items and items created using other applications. You can also adjust and edit the quality, color, and other aspects of a PaperPort image by using the Image Editing toolbar. With the annotation tools, you can add comments, highlight or circle information, or add a picture to a PaperPort item.

To view a PaperPort item in Page View:

•

In Desktop View, double-click a PaperPort item or select a PaperPort item, and then click the also double-click a PaperPort item in Windows Explorer to view it in Page View.

To view a non-PaperPort item in Page View:

Page

button on the Command Bar. You can

In Desktop View, Shift-double-click a non-PaperPort item, or select a

•

non-PaperPort item, and then click the Command Bar.

Note

: You can set a preference in Page View that lets you open multiple Page View windows at the same time. For more information about preferences, see the

PaperPort User’s Guide

Page

button on the

and Help.

The Command Bar has shortcuts for menu commands.

The Annotation toolbar has tools for adding notes, highlighting areas, cutting and pasting a selection, adding a picture, and so on.

The status bar shows information about the current page.

ORKING WITH PAPERPORT

The Image Editing toolbar has tools for editing an image, improving the quality, or adjusting the color.

1. In Desktop View,

select the item you want.

2. Click the Page

button.

3. To return to

Desktop View, click the Desktop button.

To change between Desktop View and Page View:

IEWING ITEMS BY USING THE APPLICATION THAT CREATED THEM

IEWING ITEMS BY USING THE APPLICATION THAT

CREATED THEM

From the Desktop View, you can start a non-PaperPort item’s application and use it to view the item.

To view a non-PaperPort item in its application:

In Desktop View, double-click a non-PaperPort item. The application

•

that created the item starts and the item appears. If you want, you can change the Double Click Action preference so

that the item appears in Page View when you double-click it. For more information, see the

REATING STACKS

With PaperPort, you can electronically organize PaperPort items (including captured Web pages) into stacks in much the same way that you do with paper documents. A stack is a PaperPort item with multiple pages. You cannot stack non-PaperPort items. (However, you can easily convert a non-PaperPort item to PaperPort by right-clicking the item and choosing Duplicate as PaperPort Item.)

PaperPort User’s Guide

and Help.

1. In the Desktop

View, select the PaperPort item that you want to stack.

This example shows stacking a Cover Letter on the Spring Vol 42 newsletter.

To create a stack:

Cover Letter Spring Vol 42

ORKING WITH PAPERPORT

2. Drag the selected

item onto the PaperPort item on which you want to stack it.

3. When the

second item is highlighted, release the mouse button.

The stack is created.

4. Repeat Steps 1

through 3 until you finish creating the stack.

Cover Letter Spring Vol 42

Spring Vol 42

Cover Letter

A new stack receives the title of the item on the bottom of the stack. The stack title (the name of the newsletter, “Spring Vol 2” in this case) is shown in boldface type. Each page title is shown in normal typeface (“Cover Letter” in the example).

Note

: When you select multiple items to stack, PaperPort stacks them in the order in which they were selected.

1. Select the stack.

2. Click the left

arrow of the Page Navigator to see the previous page in the stack.

3. Click the right

arrow of the Page Navigator to see the next page in the stack, or click the middle of the Page Navigator to go to a specific page.

OVING BETWEEN STACKED PAGES 7

MOVING BETWEEN STACKED PAGES

In Desktop View, use the Page Navigator on a stack to move through a stack’s pages. You can also use the First Page, Last Page, Previous Page, and Next Page commands on the Page menu to move from page to page.

To move between pages in a stack in Desktop View:

1. Display the stack.

2. Click the << Page

or Page >> button.

To move between pages in a stack in Page View:

FAXING OR E-MAILING AN ITEM

The PaperPort software is designed to work with—or link to—other types of applications. To send items to other applications, you use the Link Bar. The Link Bar automatically displays link icons for applications installed on your computer and supported by the PaperPort software, such as electronic fax, e-mail, image editing, and word-processing applications.

8 WORKING WITH PAPERPORT

Note: You can change the link application preferences by choosing Link Preferences from the Edit menu. For more information, see the PaperPort User’s Guide and Help.

After an item is displayed in Desktop View, you can send it as a fax, or as an attachment to an e-mail message, by using the Link Bar. You do not need to print the item ﬁrst; you can send it directly from PaperPort.

To fax an item, your computer must have a fax modem and fax software. To attach an item to an e-mail message, you need an e-mail account and e-mail software.

To fax an item from Desktop View:

1. Select the

item to fax.

2. Drag the item

onto the fax link icon on the Link Bar.

You can also click the item, and then click the fax link icon.

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