Nuance WORKING WITH PAPERPORT 6.1 User Manual

Working with PaperPort and

PaperPort Deluxe

FOR WINDOWS

PaperPort 6.1 Software for Windows. Copyright ©1999 ScanSoft, Inc. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. FormTyper, MicroChrome, PaperEnable, PaperPort, PaperPort Deluxe, PaperPort Links, PaperPortation, SimpleSearch, SharpPage, Visioneer Pro OCR 100,

TextBridge, and the PaperPort logo are registered trademarks of ScanSoft, Inc. Microsoft is a U.S. registered trademark of Microsoft Corporation. Windo ws is a trademar k of Microsoft Corporation. ZyINDEX is a registered trademark of

ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies.

Information is subject to change without notice and does not represent a commitment on the part of ScanSoft, Inc. The softwar e described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as speciﬁcally allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee’s personal use and as speciﬁcally allowed in the licensing agreement, without the express written permission of ScanSoft, Inc.

Part Number: 05-0369-200

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Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.

Viewing items in Desktop View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Viewing an item in Page View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Viewing items by using the application that created them . . . . . . . . . 5

Creating stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Moving between stacked pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Faxing or e-mailing an item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Converting a PaperPort item to text . . . . . . . . . . . . . . . . . . . . . . . . 10

Filing items in folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Adding Folders to the Folder View (PaperPort Deluxe only) . . . 12

Filing items in folders by using Desktop View . . . . . . . . . . . . . . 14

Creating a new folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Using Windows Explorer to manage items . . . . . . . . . . . . . . . . 15

Capturing Web pages (PaperPort Deluxe only) . . . . . . . . . . . . . . . . 17

Annotating a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Adjusting pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Improving pictures automatically . . . . . . . . . . . . . . . . . . . . . . . 19

Adjusting a picture yourself . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Finding Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Scanning to a link application with ScanDirect

(PaperPort Deluxe only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Filling in preprinted forms with FormTyper

(PaperPort Deluxe only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

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ABLE OF CONTENTS

Working with PaperPort and PaperPort Deluxe

This guide shows you how to use some of the PaperPort and PaperPort Deluxe software features to view items, create stacks, send items electronically to PaperPort Links, add annotations, ﬁle items in folders, capture Web pages (PaperPort Deluxe only), and edit color images. The examples in this guide usually represent the PaperPort Deluxe software. However, in most cases, these examples are similar to what you see if you are using the base PaperPort software.

While this brief guide is enough to get you started, take advantage of the variety of other information that is available:

Web.

Visit ScanSoft ’s Web site at www.scansoft.com where you can ﬁnd Technical Notes, Frequently Asked Q uestions (FA Qs), software updates, and more. For a quick way to access information on the Web site, choose a category from the Internet menu.

CD.

Access the CD, your source for installing additional software that works with the PaperPort software and for viewing the online documentation.

Help.

Get help fast. Everything you want to know about PaperPort—

how to procedures, dialog box reference, and troubleshooting advice.

Thumbnail of a

Thumbnail of a non-PaperPort item, in this

ORKING WITH PAPERPORT AND PAPERPORT DELUXE

IEWING ITEMS IN DESKTOP VIEW

The Command Bar has shortcuts for choosing menu commands, such as changing views.

Use the Folder View to navigate between different folders and to file and organize items.

PaperPort pro vides several ways to view items:

thumbnail

, a small graphic that represents each item in a folder.

Desktop View

displays a

You can see PaperPort items (max ﬁles) and non-PaperPort items (items created using other applications, such as Microsoft Word). With PaperPort Deluxe, the thumbnails of both PaperPort and nonPaperPort items show actual images of the items. Non-PaperPort items also include an icon which indicates the application used to create the item. With base PaperPort, a non-PaperPort item is represented by a small rectangular thumbnail and not an actual image.

To view items in Desktop View:

•

Double-click the PaperPort icon on the Windows desktop.

PaperPort item

case a Word file (in PaperPort Deluxe).

Stacks are PaperPort items that have been combined. Stack titles appear in bold type above the page titles.

Use the scroll arrow to view other links on the Link Bar.

The status bar shows information about the selected item, link, or button.

The Link Bar has icons that represent other applications and functions that work with PaperPort. The icons vary, depending on the applications installed on your computer.

IEWING AN ITEM IN PAGE VIEW

The Desktop View and P age View ar e separate applications that you can run individually or at the same time. Page V iew displays a close-up view of one page so that it is readable on the screen.

In Page View, you can view PaperPort items. You can also view nonPaperPort items (items created using other applications) with PaperPort Deluxe. You can adjust and edit the quality , color, and other aspects of a PaperPort image by using the Image Editing toolbar. With the annotation tools, you can add comments, highlight or circle information, or add a picture to a PaperPort item.

To view a PaperPort item in Page View:

•

In Desktop View, double-click a PaperPort item or select a P aperPort

Page

item, and then click the also double-click a PaperPort item in Windows Explorer to view it in Page V iew.

button on the Command Bar. You can

To view a non-PaperPort item in Page View (PaperPort Deluxe only):

•

In Desktop View, Shift-double-click a non-PaperP ort item, or select a non-PaperPort item, and then click the Command Bar.

Note:

You can set a preference in Page View that lets you open multiple Page V iew windows at the same time. For more information about preferences, see the Help.

Page

button on the

ORKING WITH PAPERPORT AND PAPERPORT DELUXE

The Command Bar has shortcuts for menu commands.

The Annotation toolbar has tools for adding notes, highlighting areas, cutting and pasting a selection, adding a picture, and so on.

The status bar shows information about the current page.

The Image Editing toolbar has tools for editing an image, improving the quality, or adjusting the color.

1. In Desktop View,

select the item you want.

2. Click the Page

button.

3. To return to

Desktop View, click the Desktop button.

To change between Desktop View and Page View:

Cover Letter Spring Vol 42

IEWING ITEMS BY USING THE APPLICATION THAT CREATED THEM

IEWING ITEMS BY USING THE APPLICATION THAT

CREATED THEM

From the Desktop View, you can start a non-PaperPort item’s application and use it to view the item.

To view a non-PaperPort item in its application:

•

In Desktop View, double-click a non-PaperPort item. The application that created the item starts and the item appears.

If you want, with P aperP ort Delux e you can change the Double Click Action preference so that the item appears in Page View when you double-click it. For more information, see the Help.

REATING STACKS

With PaperPort, you can electronically organize PaperPort items (including captured Web pages) into stacks in much the same way that you do with paper documents. A stack is a P aperPort item with multiple pages. You cannot stack non-PaperP ort items. (How ever , with PaperPort Deluxe you can easily convert a non-PaperPort item to PaperPort by right-clicking the item and choosing Duplicate as PaperPort Item.)

To create a stack:

In the Desktop View, select the PaperPort item that you want to stack.

This example shows stacking a Cover Letter on the Spring Vol 42 newsletter.

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Nuance WORKING WITH PAPERPORT 6.1 User Manual

TABLE OF CONTENTS