Nuance DRAGON NATURALLYMOBILE RECORDER 4 User Manual

Recorder.bk Page i Wednesday, May 12, 1999 4:09 PM

Dragon
NaturallyMobile™
Recorder

Dragon Systems

User’s
Guide

Recorder.bk Page ii Wednesday, May 12, 1999 4:09 PM

May 1999. Third editio n.
This publication ma y not inc lude some last-minute technical changes and/or rev isi ons to the program. Changes are periodically

made to the information described here. Future editions of this manual will incorporate these changes. For last-minute changes that
are not incorporate d in this edition, refer to the Readme file included in your program.

Dragon Systems® may have patents or pending patent applications covering subject matter in this document. The furnishing of this
document does not give you any license to these patents. The software is subject to one or more of these U.S. patents
4,783,803; 4,803,729; 4,805,218; 4,805,219; 4,829,576; 4,829,578; 4,837,831; 4,866,778; 4,903,305; 4,914,703; 5,027,406;
5,202,952; 5,428,707; 5,52 6, 463 ; 5, 680,511; 5,715,367; 5,754,972; 5,765,132; 5,794,189; 5,799,279 ; 5, 809,453; 5,818,423;
5,822,730; 5,850,627.

© Copyright 1999 Dragon Systems, Inc. All rights reserved. No part of this manual or software may be reproduced in any form or
by any means, electroni c or m ec ha n i ca l, including photocopying , re cording, or by any information storage and retrieval system s,
without the expr es s w r it ten consent of Drag on S ys tems, Inc.

This publication ma y not inc lude some last-minute technical changes and/or rev isi ons to the program. Changes are periodically
made to the information described here. Future editions of this manual will incorporate these changes. For last-minute changes that
are not incorporate d i n thi s edi ti o n, refer to the Readme fi le included in your progra m .

Dragon Systems and the Dragon Systems logo are registered trademarks and NaturallyMobile, NaturallySpeaking, Action by Voice,
BestMatch, NaturalText, NaturalWord, MouseGrid, Select-and-Say, Vocabulary Builder, and Vocabulary Editor are trademarks of
Dragon Systems, Inc.

:

Many of the designations used by manufacturers and sellers to distinguish their products are claimed as t rademarks. Where those
designations ap pear in this book, and where D r ag on Systems is aware of the trademark, the first occurrence of the desi gna tion is
printed with a trademark (™) or registered trademark (®) symbol.

The Dragon Systems, Inc., T ex t-t o-Speech utility uses the E la n Te xt-to-Speech engine, whic h is li censed from Elan Informatique.
Voice It and the Voice It logo are registered trademarks and Voice It Link is a trademark of Voice It Worldwide, Inc.
The Symantec logo, Symantec, and ACT! are U.S. reg ist ered trademarks of Symante c Corporation.
Corel and WordPerfect are registered trademarks of Corel Corporation.
IBM is a registered trademark of IBM Corporation.
Microsoft and Windows are regi ste re d trademarks and Windows NT is a trad em ark of Microsoft Corporation.
Pentium is a registered tra demark and MMX is a trademark of Intel Corporation.
Sound Blaster 16 is a registered trademark of Creative Labs, Inc.

This equipment has been te sted and found to comply with the limi ts for a Class B dig it al dev ice, pursuant to Part 15 of the FCC
Rules. These limits are desi gne d to provide reasonable protection against harmful interference in a residenti al installation. This
equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, the re is no guarantee that in terference will not occur in a
particular installation. If this equipment does cause interference to radio or television reception, which can be determined by turning
the equipment off and then on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or reloca te the receiving antenna .
Increase the separati on be tween the equipment and receiver.
Connect the equip me nt into a different outlet so that the equipment and receiver are on different branch circuits.
Consult the dealer or an experienced radio/TV technician for hel p.
This device compli es wit h Part 15 of the FCC Rules. Operation is subject to the following tw o conditions: (1) this device ma y not
cause harmful interference, (2) this device must accept any interference received including inter fer ence that may cause undesired
operation.

Changes or modifications not expressly approved by Voice It Worldwide, Inc., could void the user’s authority to operate the
equipment.

03-041-63-01

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Contents

Chapter 1: Basic Features and Functions 1

Recorder Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Chapter 2: Getting Started 5

Loading Batteries and Starting the Recorder. . . . . . . . . . . . . . . . . . . . . . .5

Setting the Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Using a Remote Microphone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Chapter 3: Settings and Basic Functions 7

Turning the Recorder On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Using the Menu Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

About Recording Speeds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Setting the Microphone Sensitivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Turning Beeps On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Creating New Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Reviewing Information on Recordings. . . . . . . . . . . . . . . . . . . . . . . . . .10

Moving Files From Folder to Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Monitoring the Battery Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Monitoring the Memory Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Working With Memory Cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

The Dragon NaturallyMobile Recorder Display. . . . . . . . . . . . . . . .4

Adjusting the Recording Speed. . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Setting the Recorder for Speech Recognition . . . . . . . . . . . . . . . . . .8

Checking the Exact Amount of Memory Remaining . . . . . . . . . . .13

When a Folder Is Full . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

About Memory Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Using New Cards the First Time. . . . . . . . . . . . . . . . . . . . . . . . . . .14

Protecting Recordings on Cards . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Removing Write Protection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

■

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Dragon NaturallyMobile Recorder User’s Guide

Chapter 4: Using Your Recorder 17

Recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Playback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Inserting and Deleting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Indexing Comments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Making a New Recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Pausing During a Recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Playing a Recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Pausing During Playback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Stopping a Recording That Is Playing. . . . . . . . . . . . . . . . . . . . . . .18

Playing a Recording Faster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Playing a Recording More Slowly . . . . . . . . . . . . . . . . . . . . . . . . .18

Scrolling Through a Recording. . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Playing Recordings Continuously. . . . . . . . . . . . . . . . . . . . . . . . . .19

Adding Comments to the End of a Recording . . . . . . . . . . . . . . . .19

Chapter 5: Using Voice It® Link™ Software 27

About Voice It Link Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

System Requirements for Voice It Link Software . . . . . . . . . . . . .27

Setting Up and Using Voice It Link Software. . . . . . . . . . . . . . . . . . . . .27

Connecting Your Recorder to a PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Chapter 6: Caring for Your
Dragon NaturallyMobile Recorder 29

Heat, Moisture, and Static Electricity . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Replacing the Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

The Unit Will Not Operate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

The Unit Will Not Record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

The Unit Locks Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

The Display Reads “CARD/READ ONLY”. . . . . . . . . . . . . . . . . .30

The Display Reads “WRONG TYPE/OF CARD” . . . . . . . . . . . . .30

The Unit Indicates Corrupted Memory on Startup . . . . . . . . . . . . .30

The Unit Loses a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Recording Is Missing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

A Card Does Not Fit in the Recorder . . . . . . . . . . . . . . . . . . . . . . .31

iv

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Contacting Dragon Systems Technical Support . . . . . . . . . . . . . . . . . . .31

Calling Dragon Systems Sales and Customer Service . . . . . . . . . . . . . .32

Dragon NaturallyMobile Recorder Accessories . . . . . . . . . . . . . . . . . . .32

Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

INDEX 33

Contents

Memory Cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Leather Carrying Case. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Ordering Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

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Recorder.bk Page 1 Wednesday, May 12, 1999 4:09 PM

Chapter 1 Basic Features and Functions

The Dragon NaturallyMobile™ digital recorder is the first recorder
designed specifically for speech recognition. You can use this ergonomic,
handheld recorder with products such as Dragon NaturallyMobile and
Dragon NaturallyOrganized™ to take the advantages of speech recognition
with you even when you are away from your computer.

Among its many features the Dragon NaturallyMobile recorder includes:

■

Ease of Use Just press the Record button to start dictating, the Pause
button when you must interrupt your thoughts, and Pause again when
you are ready to resume dictating.

■

Organization You can organize your dictation into up to 99 folders,
which you can name individually. Each folder can hold up to 99 files.
Files are marked automatically with creation dates and times.

■

Built-in Editing Listen to your dictation, using the built-in speaker,
and then selectively insert and remove text.

■

Expandable Memory The Dragon NaturallyMobile recorder holds
up to 40 minutes of recorded speech in its internal memory. With
widely available and reusable memory cards it can record up to 80
additional minutes.

■

High-Quality Microphone All components of the Dragon
NaturallyMobile recorder are manufactured especially to the high
speech-recognition standards of Dragon Systems.

■

Informative The backlit LCD screen shows remaining recording
time, battery life, and current file name.

These features and others are described in the following sections of this
user’s guide.

■

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Dragon NaturallyMobile Recorder User’s Guide

Dragon NaturallyMobile Recorder

Backlit Display

Memory Card
Door and
Connector

Microphone
Record

Insert
Play

Rewind
Microphone Jack

Menu
Earphone Jack

Power

Pause
Volume Control

Fast Forward
Delete

Folder

Serial PC Link
Connector

2

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Recorder Overview

Backlit Display—Shows folders, functions, memory and battery g auges.

Includes indicators for speed and memory card (see page 4).
Microphone—Hold the microphone close to the corner o f your mouth for

best voice-to-text recording.

Record—Starts and stops recording (see page 17).
Insert—Inserts comments within recordings and inserts new recordings

between other recordings (see page 19).

Play—Starts and stops playback of recordings (see page 18).
Rewind/Fast Forward—Moves you from one recording to another

recording; speeds up and slows down playback within a recording; rewinds
and fast forwards within a recording (see page 18).

Microphone Jack—Connects unit to an external microphone jack (see
page 5).

Chapter 1: Basic Features and Functions

Menu—Accesses adjustments for the clock, recording speed, beeps,
microphone mode, and numb er of folders; also us e to vi ew infor mati on on
files, move files, and set or find index marks in recordings (see page 7).

Earphone Jack—Connects unit to earphone or headsets.
Memory Card Door and Connector—Receives cards that expand the

recording and storage capacity of the Dragon NaturallyMobile recorder
(see page 13).

Power—Turns the Dragon NaturallyMobile recorder o n and of f; dis plays
the time and date when pressed briefly (see page 7).

Pause—Temporarily stop recording or playback ; also use to jump quic kly
to the end of a recording (see page 17).

Volume Control—Turns playback volume up or down. Does not affect
recording volume.

Delete—Deletes recordings and sections of recordings marked for
deletion (see p age 20).

Folder—Moves you from folder to folder and from the internal memory
to a memory card (see page 24).

Serial PC Link Connector—Connects unit to a PC through a ser ial port
(see page 27).

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Dragon NaturallyMobile Recorder User’s Guide

The Dragon NaturallyMobile Recorder Display

➊
➋

Note Always use VT (Voice-to-Text) speed when using your recorder

➌
➍
➎
➏
➐

Memory Bar—Indicates how much memory is being used.

Speed Indicator—Shows whether SP (standard play) or LP (long

play) is in use (see page 8). If neither appear, then VT (Voice-to­Text) is the current speed.

with Dragon Systems speech-recognition software.

Cut Icon—Indicates that a deletion process is under way.
() Move Indicator—Indicates recording move in progress.

Memory Card Icon—Appears if a memory card is inserted.
Battery Level—Shows the remaining battery power.
Message Indicator—Shows the beginning or end of a message.

➑

Text Area—Shows information on the current use of the recorder;
identifies recordings; gives information about record ings.

➋➌➍➎

➊

▼

I FOLDER 1

●

FILE 2:13

Caution

Heat, moisture, and static electricity can damage your recorder. It is
important to keep the device out of the sun and away from places where it
might get wet or be subjected to excessive static electricity.

CUT

➏
➑➐

4

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Chapter 2 Getting Started

Loading Batteries and Starting the Recorder

1 Remove the battery door on the back of the recorder.
2 Install two AAA batteries. Note the orientation of the batteries shown on

the inside of the battery compartment.

3 Replace battery door.
4 Unit will flash “start” and a downward pointing arrow will direct you to the

Power button. Press and release the Power button t o conti nue start up.

➥

Tip

Be sure to set the clock
before using the recorder.
The clock is used to put a
time-and-date stamp on
recordings, which will help
you identify them if you
download them to a
computer. Also, you may
want to set a user ID for
yourself, which will attach
your name to your
recordings. This is done via
the Voice It® Link®
software (see page

27).

➥

Tip

When adjusting the time or
date, holding down the
Rewind or Fa s t F or w a r d
button will speed up the
process. If y o u pr e s s
Record instead of Play
you will move backward
through the fields.

5 The unit will start up and go to the Clock Set screen.

Setting the Clock

The first item to be set will be blinking.

SET 12:00A

1 JAN1999

■

Press the Rewind and Fast Forward buttons to set the clock to the
correct time.

■

Press Play ( ) to move from one setting to another.

■

Continue in this manner until the clock shows the correct time and date.

■

Press Delete or Power to exit the clock-setting mode.

To select military time, press the Folder button any time while in the time­setting mode.

To set seconds to zero, press Pause.

Using a Remote Microphone

You can use an external microphone with your Dragon NaturallyMobile
Recorder for settings where an external microphone is needed.

▼

■

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Dragon NaturallyMobile Recorder User’s Guide

■

Plug the external microphone into the jack on the side of the r ecord er.

The microphone should be an Electret type with an impedance of about

2.2K Ohm, such as the headset microphone that comes with Dragon
NaturallySpeaking. The internal microphone will a utomatically
disconnect when an external microphone is plugged in.

6

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Chapter 3 Settings and Basic Functions

➥

Tip

You can view the time and
date while the recorder is
idle by pressing and quic kly
releasing the Power button.

Turning the Recorder On and Off

■

Press the Power button and hold it for about a second. When the unit is
turned on, the user name that you may have set with the Voice It Link
software will show briefly.

Using the Menu Button

Pressing and releasing the Menu button will allow you to access
information on your recording files, move files from one folder to another,
and use setup controls for speeds, microphone sensitivity, beeps, number of
folders, and date/time.

■

Press and release Menu to enter the Menu function.

■

Press and release Menu to cycle through the four menu sections. The
sections are labeled FILE INFO, MOVE FILE, SETUP, and CLOCK
SET.

Note You will not see FILE INFO or MOVE FILE if the current folder

is empty.

■

Press Play ( ) to enter a section.

■

Press Rewind and Fast Forward to change settings or to scroll through
notes attached to recordings.

▼

■

Press Delete or Power to exit the Menu function and save any changes
you have made.

About Recording Speeds

Your Dragon NaturallyMobile Recorder gives you three speeds for
recording. When using the 4 MB internal memory, recording times are
approximately 40 minutes at voice-to-text speed (VT), 55 minutes at
standard play (SP), and 74 minutes at long play (LP). For voice-to-text
recording and for the best sound quality, always select th e VT speed. To
stretch out your recording time, select S P or LP. SP pro vides bet ter sound
quality than LP.

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Dragon NaturallyMobile Recorder User’s Guide

Adjusting the Recording Speed

➥

Tip

Want to see your remainin g
recording time at different
speeds? When you access
the speed setup functi on,
the recorder’s display
shows the av ai l a bl e ti m e
remainin g on the curren tl y
selected memory at the
speed you have chosen. It
also shows which memory
you are on —“I” for the
internal memory, and “C”
for the memory card.

➥

Tip

For voice-to-text
translation, always hold the
microphone about two
inches from and to the side
of your mouth.

■

■

■

■

Setting the Recorder for Speech Recognition

■

■

■

Setting the Microphone Sensitivity

Press and release Menu to enter the menu and continue to press and
release it until you see SETUP.

Press and release Play ( ) to bring up the speed function. The disp lay

will show the selected speed, the memory you are using (I for internal,
C for a card), and the remaining recording time for the selected speed.

Press Rewind or Fast Forward to change the speed.
Press Delete or Power to exit and save changes or press Play ( ) to

continue to the next setup item.

Set the recorder to VT speed.
Set the microphone sensitivity to Dictation mode.
Hold the microphone about two inches away from your mouth.

▼

▼

8

Your recorder gives you a choice of two microphone sensitivity setting s:
Dictation and Conference. For voice-to-text recording, you must set the
microphone to Dictation mode. For recording when the microphone must
be at a distance greater than about ten inches from the speaker, use the
Conference mode.

■

Press and release Menu until you see SETUP.

SETUP

PRESS

■

Press and release Play ( ) to bring up the microphone function. The
display will show the current microphone mode—either Dictation or
Conference.

▼

▼

MIC MODE

DICTATION

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Recorder.bk Page 9 Wednesday, May 12, 1999 4:09 PM

■

■

Turning Beeps On and Off

Your recorder is programmed to beep in conjunction with certain functions.
Generally, low-tone beeps indicate that the function you are attempting is
inappropriate in the current context. Higher-tone beeps confirm actions.
You can turn these beeps on or off.

■

Chapter 3: Settings and Basic Functions

Press Rewind or Fast Forward to switc h from one mi crophone mode to
another.

Press Delete or Power to exit and save changes or press Play ( ) to
continue to the next setup item.

Press and release Menu until you see SETUP.

▼

SETUP

PRESS

■

Press Play ( ) until the beeps option appears.

■

Press Rewind and Fast Forward to turn the beeps on and off.

■

Press Delete or Power to exit the menu function.

▼

▼

BEEPS

ON

Creating New Folders

You can add or remove folders to organize your recording files. Your
recorder will hold up to 99 folders on its internal memory or card memory.

■

Press and release Menu until the display shows SETUP.

■

Press Play ( ) to enter the Setup section and find the Folders function.

The display will show the word FOLDERS. It will also indicate whether

▼

■

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Dragon NaturallyMobile Recorder User’s Guide

you are using the internal memory (I) or a card (C), and show the
number of folders you have.

FOLDERS

▼

I 9

■

Press Rewind ( ) or Fast Forward ( ) to change the number of
folders. New folders are placed at the end. The recorder will allow you

to reduce the number of folders to those that are in use—but not below
that number. Also, the Folders cannot be reduced if the last Folder is
in use.

■

Press Delete or Power to exit and save the changes you have made.

▼

▼

Reviewing Information on Recordings

Your recorder keeps track of basic information on each of your recording
files, including its length, the time and date it was created, and the time and
date it was last modified. Additionally, you can attach written notes (up to
128 characters) to recordings via the Voice It Link software.

■

Press and release Menu until you see FILE INFO.

FILE INFO

PRESS

■

Press Play ( ) to see the note for the current recording (if a note
exists).

▼▼

▼

10

■

Press Rewind and Fast Forward to scroll through the note.

■

Press Play ( ) to advance to the next piece of information.

■

Press Delete or Power to exit the menu and save any changes you
have made.

Moving Files From Folder to Folder

You can move files within a folder or from one folder to another. If you are
working within a single memory (Internal or Card), the file simply moves

■

Recorder.bk Page 11 Wednesday, May 12, 1999 4:09 PM

from one position to another. If you move a file from one memory to
another, the recorder makes a copy of the file.

■

Press and release Menu until you see MOVE FILE.

Chapter 3: Settings and Basic Functions

MOVE FILE

➥

Tip

Loss of battery power will
not cause you to lose your
recordings. Your recorder
uses a technology called
Flash memory that protects
your recordings even when
the unit is without power.

PRESS

■

Press Play ( ) to select the current file as the one to be moved. The
messages TO FINISH MOVE and GO TO DEST PRESS MENU will
briefly display and the icon at the top of the display will start blinking
to show a move is in progress.

▼

▼

TO FINISH

MOVE

GO TO DEST

PRESS MENU

■

Locate the destination folder and the position within a folder. The file
will be inserted before or after the current recording as indicated by the
dot ( • ) next to the name.

■

Press Menu to place the file in the new location.

■

If you change your mind during the oper ation and do not want to mov e
the recording, press and quickly release Delete; the move will be
canceled.

Monitoring the Battery Level

The battery-level icon, whic h appears on the upper ri ght side of the disp lay,
shows how much power remains on the recorder’s batteries.

■

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Dragon NaturallyMobile Recorder User’s Guide

When the battery is at full strength, the two black boxes are full. When the
battery is at half strength, only one black box appears. When the battery
supply is nearly empty, only the outline appears. Batteries should be
replaced at this time. When the empty battery outline flashes, your recorder
will not record until new batteries are installed.

Monitoring the Memory Level

The memory bar, which appears on t he upper left side o f the display, show s
how much memory has been used on the recorder’s internal memory or the
memory card that you inserted.

The memory bar consists of eight boxes and two brackets. When empty,
only the two brackets show. The black boxes appear as the memory fills.
When nearly full, the boxes will begin flashing. This warns you th at your
remaining memory is down to about a minute or less.

When the unit runs out of memory during a recording, the unit beeps and
the recording stops. The display will read either CARD FULL or INT
MEMORY FULL, depending on the memory you are currently using.

INT MEMORY

FULL

CARD

FULL

12

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Recorder.bk Page 13 Wednesday, May 12, 1999 4:09 PM

Checking the Exact Amount of Memory Remaining

■

Press and release the Menu button until you see SETUP. The time left
on the memory you are using shows on the display. Press Play ( ) to
enter SETUP.

When a Folder Is Full

Each folder can hold up to 99 recordings (60 recordings for 2MB cards). If
you have many brief recordings , you could enco unter a full folder. When a
folder is full, the display will give you a FOLDER F U LL mes sag e. This
does not mean that you are out of memory. It means only that the p articular
folder you are using cannot hold any more recordings. To continue
recording, simply move to another folder or create a new folder.

SPEED: SP

▼

C 38:00

Chapter 3: Settings and Basic Functions

▼

FILE LIMIT

▼

C FOLDER 9

Working With Memory Cards

About Memory Cards

Use of memory cards expands the capacity of your Dragon
NaturallyMobile Recorder. Your recorder uses industry-standard 2 MB, 4
MB, and 8 MB SmartMedia cards. When a card is inserted, it works just
like the recorder’s internal memory. As with the inter nal memory, the cards
provide multiple folders to hold recordings.

■

13

Recorder.bk Page 14 Wednesday, May 12, 1999 4:09 PM

Recorder Back

Recorder.bk Page 15 Wednesday, May 12, 1999 4:09 PM

■

If the words UNKNOWN/CARD

PRESS/DELETE

and FOR 5 SEC/TO ERASE

Chapter 3: Settings and Basic Functions

UNKNOWN

CARD

PRESS

DELETE

FOR 5 SEC

TO ERASE

appear, the card needs to be formatted for use in the recorder. Press and
hold Delete until you see the words ERASING CARD

ERASING

CARD

and ERASED CARD.

ERASED

CARD

This will erase all contents and format the card. After this process, the
card should be ready to use.

Protecting Recordings on Cards

Write-protection ensures that you will not erase or write over a recording
you want to keep. You can still listen to recordings on a write-protected
card.

■

15

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Dragon NaturallyMobile Recorder User’s Guide

To prevent recording on a card, place the car d’s special round sticker in the
recessed area on the top of the card. The recorder will not let you record on
such cards until the sticker is removed.

Write-Protection

Label Area

Connectors

➥

Tip

If the display shows the
message WRONG TYPE
OF CARD, the memory
card cannot be used by
your recorder. Try another
type of card. Your Dragon
NaturallyMobile Recorder
uses SmartMedia 3.3V
cards (SSFDC type) in
2 MB, 4 MB, and 8 MB
sizes. If you have trouble
locating cards, call Voice It
Customer Service

1.800.47VOICE.

Card Front Card Back

Removing Write Protection

If you see the message CARD/READ ONLY when you try to record on a
card, write-protection is active.

The Dragon NaturallyMobile Recorder will not allow you to stor e new
recordings on the card unless you disable write-protection.

Remove the round sticker from the recessed area. This will remove write­protection and allow you to record on the card.

CARD

READ ONLY

WRONG TYPE

OF CARD

16

■

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Chapter 4 Using Your Recorder

➥

Tip

Recording does not start
until you release the Record
button. After recording has
stopped, if you want to
listen to what you have
recorded, simply press
Play. Your recording will
immediately begin playing
back from the beginning.

➥

Tip

To review what you have
recorded so far, press and
hold Rewind until “AT
START” appears on the
display. Press Play to hear
what you just recorded.
Press Record to resume
recording.

Recording

Making a New Recording

■

Press Folder to select a folder to hold your recording, if the display
shows the wrong folder. Press Folder multiple times to scroll through

the folders on the internal memory (I) and the folders on a memor y
card (C), if one is in use.

■

Press and release Record to begin recording. The elapsed time of your
recording appears on the display while you are record ing.

RECORD VT

1:08

■

Press and release Record to stop recording. The display will show the
folder that holds your recording and the number of the recording. If
you want to create a recording between two existing recordings, use
the FastForward/ Rewind buttons to locate th e spot to create th e new
recording.

➥

Tip

If you accidently exit the
Pause mode, you can
restart your recording
where you left off by starting
the playback of what you
previously recorded and
then pressing Pause. Then
press and release Record.
You will jump to the end of
the recording and you can
start adding comments
there.

▼

I FOLDER X

FILE XX

■

Press Insert and you will create a new recording before or after the
current file as indicated by the (•) next to the name.

Pausing During a Recording

■

Press Pause. The display will blink wh ile you are paused. After five
minutes in Pause Mode automatic exiting occurs, Pause ends, and
playback stops. This save s battery power.

■

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Dragon NaturallyMobile Recorder User’s Guide

■

Press Pause or Record to resume recording.

PAUSE

1:08

➥

Tip

To play all the recordings in
a folder, use the Rewind
button to find the first
recording, then press and
hold Play for about two
seconds.

➥

Tip

Earphones or headphones
can be used with your
recorder. These allow you
to listen to recordings in
private. The speaker on the
recorder automatically
disconnects when a
compatible set of
earphones are plugg ed into
the unit. If stereo
headphones are used, the
sound will emanate from
just one earpiece unless
you use a special adapter
jack.

Playback

Playing a Recording

■

Press Folder to find the folder that holds the recording.

■

Press Rewind or Fast Forward to find the recording you want to play.

■

Press and release Play ( ).

Pausing During Playback

■

Press Pause. After five minutes in Pause Mode automatic exiting
occurs, Pause ends, and playback stops. This saves battery power.

■

To resume playback when paused, press either Pause or Play ( ).

Stopping a Recording That Is Playing

■

Press and release Play ( ). The recording will stop at the end.

Playing a Recording Faster

■

While playing a recording, briefly tap Fast Forward. This will cause the
recording to play twice as fas t.

■

To return to normal speed, briefly tap Fast Forward again.

Playing a Recording More Slowly

■

While playing a recording, briefly tap Rewind. This will cause the
recording to pl ay at a slower speed.

■

To return to normal speed, briefly tap Rewind again.

▼

▼

▼

18

■

Recorder.bk Page 19 Wednesday, May 12, 1999 4:09 PM

Scrolling Through a Recording

■

While playing a recording, press and hold down Fast Forward to scroll
forward and Rewind to scroll backward. If you hear a low beep while

scrolling forward or backward, you have reached the end or the
beginning of the recording. At this point, the recorder will be in pause
mode.

Playing Recordings Continuously

■

Press and hold the Play ( ) button for about two seconds. This causes
all the recordings in the current folder to play continuously beginning
with the current recording.

Inserting and Deleting

Adding Comments to the End of a Recording

Chapter 4: Using Your Recorder

▼

■

Begin playback, then press Pause.

■

Press and release Record. You will jump to the end of the recordin g and
your comments will be added there.

Or

■

Press and hold Fast Forward while playing a message until you reach
the end of the message, then press and release Record.

Inserting Comments

■

Locate the point at which you want to begin inserting comments.

■

Press Pause.

■

Press Insert to begin.

■

To stop the insertion process, press either Record or Insert. The
recorder will be in pause mode.

INSERT VT

10:06

■

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Dragon NaturallyMobile Recorder User’s Guide

Deleting Comments

■

While playing a recording, locate th e point at which yo u want to begin

➥

Tip

To jump quickly to the end
of a recording being played,
press Play. To jump quickly
to the start of a recording,
press Play and then
Rewind.

deleting.

■

Press Pause. You can also begin your cut by simply pressing Delete.

■

Press and release Delete. The display will show START CUT briefly,
then the word CUT will blink on the top at the display. (Be careful here:
If you press and hold Delete you will see CUT TO END? If you
continue to hold delete after you see that message you will cut from the
current location to the end of the recording.)

CUT

START

CUT

CUT

➥

Tip

Change your mind? To
cancel a deletion that is in
progress, press and quickly
release the Delete button.
No change will be made in
the recording.

CUT TO

END?

■

Listen to the recording until you reach the end of the comments that
you want to cut.

■

Press Pause.

■

Press and hold Delete to complete the cut. The words DELETE?/
SEGMENT will blink on the screen. Continue holding down Delete for
about a second until you hear a double beep and the display reads
DELETED/SEGMENT. The cut is then final.

DELETE?

SEGMENT

DELETED

SEGMENT

20

■

Recorder.bk Page 21 Wednesday, May 12, 1999 4:09 PM

Deleting Comments From the End of a Recording

■

➥

Tip

To protect your recordings,
your recorder will not let you
write over them. Instead of
overwriting, you simply
delete the comments you
want to erase and insert the
new comments, using the
procedures for inserting
and deleting.

At the end of a recording, press Pause.

■

Press and release Delete. The words “START CUT” appear in the
display.

■

Press the Rewind button to scroll backward until you reach the
beginning of the comments you w ant to delete.

■

Press and hold delete. The words “DELETED SEGMENT” appear in
the display to indicate that the part of the recording you marked is
deleted.

Deleting Entire Recordings

■

Locate the recording to be deleted.

■

Press and hold the Delete button until you see the message DELETED
flashing (about two seco nds). You will first see the word DELETE? and

then the file name. As you continue to hold down the butto n, the word
DELETED starts to flash to indicate th at the recorder has deleted the
file. If you release the button before the display flashes, th e recorder
does not delete the file.

Chapter 4: Using Your Recorder

DELETE?

FILE 23

DELETED

FILE 23

Deleting All the Files in a Folder

■

Press Folder until the desired folder is located.

■

Press and hold Delete until you see the message EMPTIED flashi ng
(about four seconds). You will first see DELETE? and then the word

DELETED flashes. Next, the word EMPTY? and the folder name
appears. As you continue to hold down the button, the word EMPTIED
starts to flash to indicate that the recorder has deleted all the files in

■

21

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Dragon NaturallyMobile Recorder User’s Guide

that folder. If you release the button before the dis play flashes, the
recorder does not delete the files.

Removing a Folder

■

Press Folder until the desired folder is located.

■

Press and hold Delete until you see the message REMOVED (about six
seconds). You will first see DELETE? and then the word DELETED

flashes. Continue to hold down the button until the word EMPTY? and
then the word EMPTIED flashes. Finally, the word REMOVE? and the
name of the folder appears. The display flashes the word REMOVED
to indicate that the recorder has deleted the folder. If you release the
button before the display flashes, the recorder does not delete the
folder.

EMPTY?

▼

I FOLDER 4

EMPTIED

▼

I FOLDER 4

22

REMOVE?

▼

I FOLDER 4

REMOVED

▼

I FOLDER 4

Deleting All the Files in a Memory

This procedure cleans out an entire memory, including all files in all folders
and all the names of folders.

■

Press Folder until the desired memory is located—internal (I) or
external (C).

■

Recorder.bk Page 23 Wednesday, May 12, 1999 4:09 PM

■

Press and hold Delete until you see the message ERAS ED (about 10
seconds). This will take you through the process of d el e ting a

recording, a folder, and then an entire memory. You will hear a series
of beeps and see DELETE and EMPTY, and then you will see ERASE/
INT MEMORY or ERASE CARD, depending on the memory you are
using.

Chapter 4: Using Your Recorder

ERASE?

INT MEMORY

ERASED

INT MEMORY

■

After the process is complete you will have four unnamed, empty
folders.

Or

ERASE?

CARD

ERASED

CARD

■

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Dragon NaturallyMobile Recorder User’s Guide

Indexing Comments

Your Dragon NaturallyMobile recorder has an index fun ction that allows
you to put bookmarks in recordings to make comments easier to find later
on. You can drop in an index mark while you are recording or while you
are listening to a recording, using the following procedures.

Indexing Comments

■

While recording or listening to a recording, press and hold Menu until
the display shows INDEX/SET. If you are recording, press the Menu

button quickly because recording pauses briefly while the Menu button
is depressed.

INDEX

SET

➥

Tip

You can name folders from
your PC. If you have
entered names via the
Voice It Link software, they
will appear on the display
when you press Folder or
move from folder to folder.
Otherwise, folders will be
numbered.

Finding Indexed Comments

■

While listening to a recording or while paused in a recording, press and
release Menu. The display will show INDEX/SCAN and arrows will

appear.

▼

■

Press either Rewind or Fast Forward to move immediately to the next
index mark.

Using the Folder Button

Folders are used to organize and store your recordings. Different types of
recordings can be placed in different folders. Your recorder is preset with
four unnamed folders, but you can create more. Your reco rder can hold up
to 99 folders in its internal memory. You can also create folders on memory
cards.

■

Press and release Folder to move from folder to folder and to move
back and forth between internal memory and a memory card.

■

Press and hold Folder to move to the first folder of the next memory.

INDEX

SCAN

▼

24

■

Recorder.bk Page 25 Wednesday, May 12, 1999 4:09 PM

Note Do not use the Dragon NaturallyMobile recorder while driving a

Chapter 4: Using Your Recorder

vehicle. Park the vehicle before using the recorder. Use common
sense before using the recorder in any setting in which safety
requires situation awareness.

■

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Recorder.bk Page 27 Wednesday, May 12, 1999 4:09 PM

Chapter 5 Using Voice It® Link™ Software

About Voice It Link Software

Voice It Link software allows your Dragon NaturallyMobile recorder to
work in tandem with your computer. With this software, you can move a
recording file from you r record er to you r comput er or from yo ur compu ter
to your recorder. This sam e software program all ows you to name fil es and
folders and to sort and organize your files. Your Voice It Link software
serves as your bridge to voice-to-text software, which converts voice files
to text files.

System Requirements for Voice It Link Software

■

Windows® 95, Windows 98, and Windows NT 4.0 operat ing syst ems.

■

A Pentium®-compati ble proces sor runni ng at a mi nimum of 1 00 MHz
with 16 MB of RAM for basic functions; typically a 166 MHz Pentium
MMX processor and 32 MB of RAM.

■

10 MB of free space on your hard disk fo r basic functions; 100 MB for
voice-to-text functions.

■

An available serial port with a DB-9 connection. If you have a DB-25
connection, you will need a DB-25-to-DB-9 adapter. A DB-9
connector has 9 pins in a D-shaped outline.

■

An industry-standard sound adapter, such as SoundBlaster®, which
permits playba ck of audio files.

Setting Up and Using Voice It Link Software

The Voice It Link software is usually installed when you install the Dragon
Systems product with which it is designed to work. Consult the installation
procedure for your Dragon Systems software for additional information.

The software includes a comprehensive Help system. This system explains
how to use the Voice It Link software together with your recorder.

Connecting Your Recorder to a PC

■

Turn off the recorder. The Power button turns the recorder on and off.

■

Plug the supplied cable into your recorder.

■

27

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Dragon NaturallyMobile Recorder User’s Guide

■

Plug the cable into a free serial port on your PC. You may have to
disconnect another peripheral, such as an external modem, to free
up an appropriate port.

28

■

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Chapter 6 Caring for Your Dragon

NaturallyMobile Recorder

Heat, Moisture, and Static Electricity

Heat, moisture, and static electricity can damage your Dragon
NaturallyMobile recorder. It is important to keep the recorder out of the sun
and away from places in which it might get wet or be subject to excessive
static electricity.

Replacing the Batteries

Use the same procedure for replacing the batteries that you used for initially
installing them (see page 5). Observe the following precautions:

■

Be sure to turn off the unit when replacing b atteries. Recording s could
be lost or the unit could be damaged if the power remains on while you
are replacing the batteries.

■

Be sure to reset the clock for accurate d ate stamping of your recordings .
Refer to the instructions on page 5 for setting the clock.

Troubleshooting

The Unit Will Not Operate

■

Check to see if you have battery power. If the batte ry icon in the upper
right corner of the display is blinking, the batteries need to be replaced.

■

If you are using a memory card, check to see if it is properly inserted.
The recorder will not operate if a card is partially inserted.

■

Try removing the batteries. Wait 30 seconds and then reinsert them.

The Unit Will Not Record

■

Check to see if you have battery power. If the batte ry icon in the upper
right corner of the display is blinking, the batteries must be replaced.

■

Check to see if the memory is full. If the memory bar in the upper left
corner of the display is solid black, the memory is full. To continue to
record, delete stored recordings or insert a memory card.

■

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Dragon NaturallyMobile Recorder User’s Guide

The Unit Locks Up

Your recorder can be reset entirely if it locks up or experiences some other
malfunction. Resetting the unit will not affect your recordings .

■

Remove the batteries, wait 30 seconds, then reinsert them or insert new
ones.

■

Follow the usual procedures fo r setting the clock and other menu it ems.

The Display Reads “CARD/READ ONLY”

This indicates that write-protection is active on the car d you hav e inserted.
Write-protection prevents a user from deleting or changing recordings.

■

To use the card for new recordings, remove the round sti cker from the
recessed area on the card. This cancels write-protection.

It is also possible that you may be using a card that has not been properly
formatted. See the section “Using New Cards the First Time” on page 14
for more information.

The Display Reads “WRONG TYPE/OF CARD”

This indicates that the memory card you have inserted is not compatible
with your recorder.

■

Try another card.

The Unit Indicates Corrupted Memory on Startup

If your unit indicates that memory is corrupted when you insert new
batteries (display reads “INTMEMORY/ERROR F”), it is possib le that an
unusual circumstance has occurred. This may have happened when the
batteries were being inserted, or perhaps if the batteries were removed
while you were performing a procedure. In this case, pressing Delete will
restart the unit, but choosing the other blinking alternative of pressing Play
( ) will allow you to continue using your unit. If this fails to correct th e

▼

problem, press Play ( ) to Start. Copy all your files onto your PC and then

▼

press and hold Delete to completely erase the recorder’s internal memory.
Restore your recorder’s files from your PC.

The Unit Loses a Folder

A folder can be lost if batteries are inserted or removed during certain
operations. In this case, the folder will be skipped and you will hear a

30

■

Recorder.bk Page 31 Wednesday, May 12, 1999 4:09 PM

double beep while the folder is scrolling (if beeps are on) when the missing
folder is passed. To delete the lost folder, use the Voice It Link software,
referring to the instructions contained in the Voice It Link Help system.

Recording Is Missing

■

Make sure that the memory you have active in the Voice It Link
software window is the same as the memory on which the file was
recorded.

■

Make sure you are in the same folder as the on e in which the recording
was stored. Recordings can be filed in any of four folders on the
internal memory and four folders on each memory card. To move from
folder to folder, press the Folder button.

A Card Does Not Fit in the Recorder

■

Do not force the card. It may be a type of card that is incompatible with
your recorder.

Chapter 6: Caring for Your Dragon NaturallyMobile Recorder

■

Check to make sure you are using a SmartMedia or SSFDC type of
card, and it is marked “3.3 V.”

Contacting Dragon Systems Technical
Support

You can contact Dragon Systems Technical Support in the following ways:

World Wide Web
(WWW)

E-mail

Fax

Telephone

www.naturalspeech.com
www.dragonsys.com

[e-mail]

617-527-4576

617-965-7670

■

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Dragon NaturallyMobile Recorder User’s Guide

Calling Dragon Systems Sales and Customer
Service

If you would like to purchase additional Dragon Natu ral lyMobile
recorders, you can contact Dragon Systems Customer Sales at
1-800-4-DRAGON (1-800-437-2466) or 1-617-965-5200.

Dragon NaturallyMobile Recorder
Accessories

The following Dragon NaturallyMobile recorder accessories are available
from Voice It Worldwide, Inc. Some compatible accessories may also be
found at many consumer electronics store.

Memory Cards

Using memory cards increases the capacity of your recorder. The recorder
will accommodate industry-standard 2 MB, 4 MB, and 8 MB SmartMedia
cards. Memory cards are 3.3 Volt.

Leather Carrying Case

A leather carrying case for the recorder is available from Voice It
Worldwide, Inc.

Ordering Accessories

■

To order accessories from Voice It Worldwide, Inc., call 1-800-47­VOICE (1-800-478-6423).

Warranty

Dragon Systems, Inc., will repair or replace this product for 90 days from
date of purchase if it fails due to defects in materials or workmanship. For
information, call Dragon Technical Support at 617-965-7670.

32

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INDEX

A

Adding comments to the end of a

recording

Adjusting the recording speed

B

Backlit display
Batteries

loading
replacing

Battery

monitoring
Battery Level
Beeps

turning on and off
Button

delete

fast forward

folder

insert

menu3,

pause

play

record

rewind

3

5

29

4

3
3

3

7

3

3

3

3

11

Cut Icon

4

D

19

8

9

3

Delete button
Deleting

all the files in a folder
all the files in a memory
comments
comments from the end of a

entire recordings

Display

backlit
battery level
cut icon
memory bar
memory card icon
message indicator
move indicator
speed indicator
text area

Door

Memory card

19

3

20

recording

3

4

4

21

22

21

21

4

4

4

4
4
4

3

E

Earphone jack
Erasing. See Deleting

3

C

Clock

5

setting

Comments

adding to end of recording
deleting
deleting from end of a recording
finding
indexing

inserting
Connecting your recorder to a PC
Connector

Serial PC Link
Creating new folders

20

24

24
19

3

9

19

27

21

F

Fast Forward button
Finding

indexed commen ts

24

Folder

creating
deleting all files in
moving files
removing
when full

Folder button

9

10
22
13

3

3

24

21

■

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Dragon NaturallyMobile Recorder User’s Guide

I

Indexing Comments
Insert button
Inserting
Inserting comments

19

24

3

19

J

Jack

earphone
microphone

3

3

L

Loading batteries

5

M

Making a new recording
Memory

checking remaining amount

monitoring
Memory bar
Memory card

new

removing write protection

write protection
Memory Card door
Memory Card Icon
Memory, deleting all files in
Menu button
Message Indicator
Microphone
Microphone jack
Microphone sensitivity

setting
military time

setting
Monitoring

battery level

memory level
Move indicator
Moving files from folder to folder

12

4

13

14

3

3

8
5

4

17

16

15

3

4

22

4

3

11

12

13

10

N

New memory cards
New Recording

making

14

17

P

Pause button
Pausing

during a recording

during playback
Play button
Playback

pausing during

stopping during
Playing

a recording

a recording faster

a recording more slowly
Playing recordings continuously
Power switch
Problems and solutions
Protecting recordings

3

17

18

3

18

18

18

18

18

18

3

29

15

R

Record button
Recorder

starting
Recording

playing

protecting

speed and memory usage

speeds
Recording speed, adjusting
Recordings

reviewing
Remote microphone

using
Removing a folder
Replacing the batteries
Reviewing

information on recordings
Rewind button

3

5

17

18

15

7

8

10

18

22

29

3

19

14

10

34

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Recorder.bk Page 35 Wednesday, May 12, 1999 4:09 PM

Index

S

Scrolling through a recording
Serial PC Link Connection
Setting microphone sensitivity
Setting recorder for voice-to-tex t

8

7

4

playback

3

5

27

5

18

Setting the clock
Software

using Voice It Link
Voice It Link
Voice It Link setup
Voice It Link software

Speed

adjusting
and recording memory

recording
Speed indicator
Starting the recorder
Stopping a recording during

Switch

power
System requirements

Voice It Link Software

19

3

27
27

27

14

27

T

Text Area
Turning

4

beeps on and off

recorder on and off

9

7

W

Write protection

memory cards

8

removing

8

15

16

U

Using a remote microphone
Using the Folder button
Using the menu button

24

7

V

Voice It Link software

27

setup

27

using
Voice-to-text

setting recorder for
Volume control

27

8

3

18

■

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CORPORATE HEADQUARTERS

Dragon Systems, Inc.
320 Nevada Street
Newton, Massachusetts 02460
USA

Tel: [phone]
Fax: [phone]
E-mail: [e-mail]
Web: www.naturalspeech.com

DRAGON SYSTEMS UK Ltd.

Seagate House
Globe Park, Marlow
Buckinghamshire SL7 1LW
United Kingdom

Tel: [phone]
Fax: [phone]
E-mail: [e-mail]

DRAGON SYSTEMS GmbH

Dragon Systems GmbH
Messerschmittstrasse 4
D-80992 Munich
Germany

Tel: [phone]
Fax: [phone]
E-mail: deut s [e-mail]

DRAGON SYSTEMS FRANCE

Tour Atlantique, 23e ét age
Place de la Pyramide
92911 Paris La Défense
France
Tel: [phone]
Fax: [phone]
E-mail: [e-mail]

Recorder.bk Page 37 Wednesday, May 12, 1999 4:09 PM

Recorder.bk Page 38 Wednesday, May 12, 1999 4:09 PM