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Issue 1 EN
Nokia and Nokia Connecting People are registered trademarks of Nokia Corporation
Nokia 9300i
Using the Documents application
Legal Notice
Copyright © Nokia 2005. All rights reserved.
Reproduction, transfer, distribution or storage of part or all of the contents in this
document in any form without the prior written permission of Nokia is prohibited.
Nokia and Nokia Connecting People are registered trademarks of Nokia Corporation.
Other product and company names mentioned herein may be trademarks or trade
names of their respective owners.
Nokia operates a policy of continuous development. Nokia reserves the right to make
changes and improvements to any of the products described in this document
without prior notice.
Copyright © 2005 Nokia. All rights reserved.
Under no circumstances shall Nokia be responsible for any loss of data or income or
any special, incidental, consequential or indirect damages howsoever caused.
The contents of this document are provided "as is". Except as required by applicable
law, no warranties of any kind, either express or implied, including, but not limited
to, the implied warranties of merchantability and fitness for a particular purpose, are
made in relation to the accuracy, reliability or contents of this document. Nokia
reserves the right to revise this document or withdraw it at any time without prior
notice.
Introduction
The purpose of this document is to guide you in using the
Documents application of your Nokia 9300i effectively. It
tells you about the differences between the Documents
application and Microsoft Word and compatible
applications on a PC computer, and shows how to avoid
problems that may be caused by these differences.
It is assumed that you already know how to use Microsoft
Word and how to transfer files from your device to a PC
computer and vice versa.
Introduction
Copyright © 2005 Nokia. All rights reserved.
3
Creating a new document
This chapter discusses how to write new text documents
with your Nokia 9300i. The topic is also covered in the
Documents chapter of the Nokia 9300i User Guide. This
chapter does not repeat the material in the User Guide,
instead offering some suggestions about effective
working practices.
Creating a new document
Choosing the right file format
Before you start writing a new text document, it is a good
idea to consider the different file formats that your device
offers. Your choice should be determined by the future use
of the document.
If the document will only be used on your device
(including printing it out or sending it by fax or e-mail), it
is most convenient to use the device’s internal format.
This format is called epoc/app in the Save as menu of the
Documents application; in this guide, it is referred to as
the internal format.
Copyright © 2005 Nokia. All rights reserved.
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Note: When you send a document via fax, you
may notice that some of its formatting or
other features are not visible on the Fax
message screen where you select the recipient.
This is normal: fax messages do not support all
features that can be used in text documents.
Because it was specifically designed for your device, the
internal format works faster than the other formats and,
of course, raises no compatibility issues.
If you know that the document will be transferred to a PC
at some point and edited there, you should consider the
Microsoft Word 97 format. It lets you edit the document
later in Microsoft Word and compatible applications and
keep the text formatting and embedded objects you used
on your device. However, there are some limitations to this
format which you should be aware of; they are discussed
in the following chapters.
If you are writing a document that does not require the use
of tables, images, text formatting or anything else than
simple text, and there is a possibility that you will later edit
it on a PC computer or some other platform, you can use
the Plain Text format that should work everywhere.
Tip: If you often use Nokia 9300i to write
documents that will be transferred to a PC
computer, or write PC documents that will be
used on your device, it may be a good idea to
create templates for the Documents
application and/or Microsoft Word that follow
the suggestions given in this guide. That makes
it easier to remember the proper working
practices.
Writing documents effectively
Here are some tips that are not covered by the Documents
chapter of the Nokia 9300i User Guide:
• Quick navigation: You can move around the document
quickly by using the Chr key and scroll key together.
Press the Chr key and up or down to go up or down a
page. Press the Chr key and left or right to go to the
beginning or the end of the current row.
• Inserting special characters #1: The Chr key also gives
you access to special characters. Press it once to open
the character table, where you can select characters
from various international alphabets, mathematical
characters such as the percentage sign and symbols
such as the pound symbol. The first page of the
character table is shown below.
• Inserting special characters #2: Press the Chr key
and a letter on the keyboard simultaneously to cycle
through the special characters that are variations of
that letter. For example, pressing the Chr key and A
once produces the character á.
• Choosing the right fonts: The Terminal and System
fonts are intended for your device’s internal use. You
should not use them in your documents.
Creating a new document
Copyright © 2005 Nokia. All rights reserved.
5
Viewing a document created on a PC
This chapter discusses various issues that you need to take
into account when viewing documents created on a PC
computer on your Nokia 9300i.
Note: When you open a Microsoft Word
document on your device, there is a slight
delay that is caused by the conversion of the
document to the device’s internal format. This
conversion only happens for viewing purposes;
no changes are made to the file itself unless
you select the Save command from the File
menu.
Viewing a document created on a PC
Note: In some software versions, the
Documents application automatically saves
an open document when the device cover is
closed. If you are viewing a document that you
want to keep absolutely unchanged, close the
document before closing the cover.
Compatible features
You can use the device to write documents in the
Microsoft Word format, so naturally you can also view
documents that have been created elsewhere, saved in
that format and transferred to your device.
Copyright © 2005 Nokia. All rights reserved.
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Note: The Microsoft RTF format is not
supported.
The Documents application supports many features of
Microsoft Word documents, including the following:
• Text formatting: Text that is written in italics or bold,
for example, is displayed correctly on your device. If
colours are used to enhance the document, they are
also shown.
• Tables: If the original document includes tables, you
can view them on your device. In some cases, tables are
inserted as embedded objects. You can view these by
selecting the object with the scroll key and then
pressing the center of the scroll key to open the table.
Press Esc to return to the document.
• Active links: If the original document includes Web or
e-mail addresses or phone numbers, you can activate
the link by moving the cursor on top of it for a moment.
This makes a new command appear under one of the
command buttons on the right side of the display
(either Open Web address, E-mail or Call number).
Contact lists and similar documents transferred to your
device are very convenient: you can use the links
directly from the Documents application. The image
below shows an activated Web page address:
Note: The Documents application does not
make a distinction between an arbitrary string
of numbers and an actual phone number.
Therefore you should not be surprised if you
move the cursor on top of a number string and
the Call number command appears.
Features that may cause problems
It is important to remember that the Documents
application is not a portable version of Microsoft Word or
a similar word processing application, and thus it does not
offer their full functionality; that is, you cannot see every
feature of a complex document when viewing it on your
device. The following document features may cause
problems:
• Layout: the Documents application does not support a
multi-column layout, displaying everything in a single
column. Headers, footers and style-based automatic
numbering (such as chapter numbering) are not
displayed either.
• Fonts: Your device includes a limited selection of
fonts, and all other fonts are shown as one of the
device fonts. Other TrueType fonts are not displayed
even if they are embedded in the document.
• Large images: The Documents application handles
most images well. However, if an image is particularly
large, it may cause problems when viewing the
document.
• Macros: Macros are not supported at all. Any
information that is contained in macros is not
available when you view the document on your device.
• Change tracking: If you use the Track Changes
feature of Microsoft Word, the change information is
displayed when viewing the document on your device.
If the change history is particularly complex, parts of
it may not be available.
• Exotic bulleted lists: If the original document uses
other bullet styles than the plain, solid black bullet,
they may not display correctly on your device.
Note: There are some rare situations in which
a Microsoft Word document does not open at
all on your device. If you do need to use such
a document on your device, try streamlining
its contents on a PC computer, using the
guidelines in the next chapter, before
transferring it to your device.
Viewing a document created on a PC
Copyright © 2005 Nokia. All rights reserved.
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Editing a document created on a PC
This chapter discusses various issues that you need to take
into account when editing documents created elsewhere
on your Nokia 9300i.
Tip: You may move quickly from one menu to
another by pressing the Menu key and a
number on the keypad that corresponds to its
position from left to right. For example, in the
Documents application, Menu+3 opens the
Edit menu. Menu+9 always opens the Profiles
menu, regardless of the application you are
using, and Menu+0 always opens the list of
Editing a document created on a PC
open applications.
Writing compatible documents on a PC computer
Sometimes, when writing a Microsoft Word document,
you know that you may later edit it with the Documents
application. Here are some guidelines to make such a
document as compatible as possible.
The idea is to keep the document as simple as possible. Do
not use any advanced layout or other features if you can
avoid it. More specifically:
Copyright © 2005 Nokia. All rights reserved.
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• Try to put everything in your document in its body text.
That is, do not use headers, macros, etc. as they are not
supported by the Documents application.
• Use as few fonts as possible, as the device has a limited
selection into which to convert them, and the use of
many different fonts in a single document should be
avoided in any case.
• Feel free to use “simple” text formatting, such as
italics, bold or coloured text or background.
• Keep tables as small and simple as possible. If you can,
do not include tables at all, instead showing the
information in some other format.
• Keep images as compact as possible, and try to keep
down the number of images in a single document.
• You should not use any embedded objects in a
Microsoft Word document if you plan to use it on your
device.
Tip: In the Options menu of Microsoft Word,
keep the Allow fast saves box unchecked. Its
use may cause problems if you later use the
document on your device.
Avoiding problems when editing PC documents
By now you have learned what is liable to cause problems
with your documents and what is not. The single most
important thing to remember when making changes to a
document in the Microsoft Word format is that any feature
of the original document that is not supported by the
Documents application is lost when you save the
document on your device. If you cannot see it on your
device, it is not saved.
For example, if the original document contained footers,
they are not displayed while you edit the document and
they will disappear permanently when you save the
document. This is why it is important to remember the
limitations of the Documents application and recognize
the fact that it should not be used for editing long and
complex documents.
Tip: It may be a good idea to save a copy of the
original document in the device’s internal
format and make your changes to that version.
This way, none of the data in the original file is
accidentally lost.
One last thing to keep in mind is the behaviour of tables.
When you save a document in the Microsoft Word 97
format on your device, any tables in it are converted into
bitmap images. This basically means that you need to
recreate the tables on a PC computer if you want to edit
their contents there.
Editing a document created on a PC
Copyright © 2005 Nokia. All rights reserved.
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