Lexmark X940e, X945e Reference Guide
Lexmark™ X94x
Quick Reference
Loading paper and specialty media
Loading the 520-sheet trays
The printer has a standard 520-sheet tray (Tray 1), and it may have
one or more optional 520-sheet trays. All 520-sheet trays support
the same paper sizes and types. Paper may be loaded in the trays
in either the long-edge or short-edge orientation.
1 Grasp the handle, and pull the tray out.
2 Squeeze the width guide tabs together as shown, and move
the width guide to the correct position for the paper size being
loaded.
3 Squeeze the length guide tab inward as shown, and slide the
guide to the correct position for the paper size being loaded.
4 Flex the sheets back and forth to loosen them, and then fan
them. Do not fold or crease the paper. Straighten the edges on
a level surface.
5 Load the paper stack with the recommended print side faceup.
Load the paper in either the long-edge or short-edge
orientation as shown below:
Notes:
• Load sizes larger than A4 in the short-edge orientation.
• Paper must be loaded in the short-edge orientation to
create booklets if the optional booklet finisher is installed.
6 Make sure the paper guides are secure against the edges of
the paper.
7 Align the tray, and insert it.
Note: Use the size indicators on the bottom of the tray to help
position the guides.
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8 If a different type of paper was loaded than the type previously
loaded in the tray, change the Paper Type setting for the tray
from the control panel.
Loading the 867- and 1133-sheet trays
Although the 867-sheet tray and the 1133-sheet tray are different
in appearance, they support the same paper sizes and types and
require the same process for loading paper. Use these instructions
to load paper in either tray:
1 Grasp the handle, and open the tray.
2 Squeeze the length guide tab inward as shown, and slide the
guide to the correct position for the paper size being loaded.
3 Flex the sheets back and forth to loosen them, and then fan
them. Do not fold or crease the paper. Straighten the edges on
a level surface.
4 Load the paper stack with the recommended print side faceup.
5 Make sure the paper guides are secure against the edges of
the paper.
6 Insert the tray into the printer.
7 If a different type of paper was loaded than the type previously
loaded in the tray, change the Paper Type setting for the tray
from the control panel.
Using the multipurpose feeder
Paper guides
1
Size indicators
2
Stack height limiter
3
1 Pull the multipurpose feeder tray down.
2 Grasp the extension, and gently pull it out until it is fully
extended.
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3 Prepare the paper for loading.
• Flex sheets of paper back and forth to loosen them, and
then fan them. Do not fold or crease the paper. Straighten
the edges on a level surface.
• Hold transparencies by the edges, and then fan them.
Straighten the edges on a level surface.
Note: Avoid touching the print side of the transparencies.
Be careful not to scratch them.
• Flex a stack of envelopes back and forth to loosen them,
and then fan them. Straighten the edges on a level surface.
4 Load the paper, and then adjust the paper guides so that they
lightly touch the edges of the paper stack.
• Load letter, A4, and transparencies with the recommended
print side facedown and the long edge of the paper
entering the printer first.
• Load A3, A5, B4, folio, legal, and statement paper with the
recommended print side facedown and the short edge of
the paper entering the printer first.
Notes:
– Adjust the additional paper guide to accommodate
SRA3 and 12 x 19 paper sizes.
– Do not exceed the maximum stack height by forcing
paper under the stack height limiter.
• Load envelopes with the flap side up.
Warning—Potential Damage: Never use envelopes
with stamps, clasps, snaps, windows, coated linings, or
self-stick adhesives. These envelopes may severely
damage the printer.
Note: Load only one size and type of paper at a time.
5 Make sure the paper is as far into the multipurpose feeder as
it will go with very gentle pushing. Paper should lie flat in the
multipurpose feeder. Make sure the paper fits loosely in the
multipurpose feeder and is not bent or wrinkled.
6 From the control panel, set the Paper Size and Paper Type.
Setting the Paper Size and Paper Type
The Paper Size setting is determined by the position of the paper
guides in the tray for all trays except the multipurpose feeder. The
Paper Size setting for the multipurpose feeder must be set
manually. The factory default Paper Type setting is Plain Paper. The
Paper Type setting must be set manually for all trays that do not
contain plain paper.
1 Make sure the printer is on and Ready appears.
2 From the control panel, touch
3 Touch Paper Menu.
4 Touch Paper Size/Type.
5 Touch the tray number, or touch MP Feeder Size.
6 Touch
repeatedly until the desired size appears.
7 Touch Submit.
.
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Copying
Copying using the ADF
1 Load an original document faceup, short-edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper
guides.
3 On the home screen, touch Copy, or use the keypad to enter
the number of copies.
The copy screen appears.
4 Change the copy settings as needed.
5 Touch Copy It.
Copying using the scanner glass (flatbed)
1 Place an original document facedown on the scanner glass in
the upper left corner.
2 On the home screen, touch Copy, or use the keypad to enter
the number of copies.
The copy screen appears.
3 Change the copy settings as needed.
4 Touch Copy It.
5 Place the next document on the scanner glass, and then touch
Scan Next if you have more pages to scan, or touch Finish the
Job if you are done.
Touching Finish the Job returns the printer to the copy screen.
Copying from one size to another
1 Load an original document faceup, short-edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper
guides.
3 On the home screen, touch Copy.
4 Touch Copy from, and then identify the size of the original
document.
5 Touch Copy to, and then select the size you want the copy to
be.
Note: If you select a paper size that is different from the “Copy
from” size, the printer will scale the size automatically.
6 Touch Copy It.
Copying a document that contains mixed paper sizes
Use the ADF to copy an original document that contains mixed
paper sizes. Depending on the paper sizes loaded and the “Copy
to” and “Copy from” settings, each copy is either printed on mixed
paper sizes (Example 1) or scaled to fit a single paper size (Example
2).
Example 1: Copying to mixed paper
sizes
The printer has two paper trays, one tray loaded with letter-size
paper and the other with legal-size paper. A document that
contains letter- and legal-size pages needs to be copied.
1 Load an original document faceup, short-edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper
guides.
3 On the home screen, touch Copy.
4 Touch Copy from, and then touch Mixed Sizes.
5 Touch Copy to, and then touch Auto Size Match.
6 Touch Copy It.
The scanner identifies the mixed paper sizes as they scan.
Copies are printed on mixed paper sizes corresponding to the
paper sizes of the original document.
Example 2: Copying to a single paper
size
The printer has one paper tray, loaded with letter-size paper. A
document that contains letter- and legal-size pages needs to be
copied.
1 Load an original document faceup, short-edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper
guides.
3 On the home screen, touch Copy.
4 Touch Copy from, and then touch Mixed Letter/Legal.
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