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Lexmark™ X94x
Quick Reference
Loading paper and specialty media
Loading the 520-sheet trays
The printer has a standard 520-sheet tray (Tray 1), and it may have
one or more optional 520-sheet trays. All 520-sheet trays support
the same paper sizes and types. Paper may be loaded in the trays
in either the long-edge or short-edge orientation.
1 Grasp the handle, and pull the tray out.
2 Squeeze the width guide tabs together as shown, and move
the width guide to the correct position for the paper size being
loaded.
3 Squeeze the length guide tab inward as shown, and slide the
guide to the correct position for the paper size being loaded.
4 Flex the sheets back and forth to loosen them, and then fan
them. Do not fold or crease the paper. Straighten the edges on
a level surface.
5 Load the paper stack with the recommended print side faceup.
Load the paper in either the long-edge or short-edge
orientation as shown below:
Notes:
• Load sizes larger than A4 in the short-edge orientation.
• Paper must be loaded in the short-edge orientation to
create booklets if the optional booklet finisher is installed.
6 Make sure the paper guides are secure against the edges of
the paper.
7 Align the tray, and insert it.
Note: Use the size indicators on the bottom of the tray to help
position the guides.
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8 If a different type of paper was loaded than the type previously
loaded in the tray, change the Paper Type setting for the tray
from the control panel.
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Loading the 867- and 1133-sheet trays
Although the 867-sheet tray and the 1133-sheet tray are different
in appearance, they support the same paper sizes and types and
require the same process for loading paper. Use these instructions
to load paper in either tray:
1 Grasp the handle, and open the tray.
2 Squeeze the length guide tab inward as shown, and slide the
guide to the correct position for the paper size being loaded.
3 Flex the sheets back and forth to loosen them, and then fan
them. Do not fold or crease the paper. Straighten the edges on
a level surface.
4 Load the paper stack with the recommended print side faceup.
5 Make sure the paper guides are secure against the edges of
the paper.
6 Insert the tray into the printer.
7 If a different type of paper was loaded than the type previously
loaded in the tray, change the Paper Type setting for the tray
from the control panel.
Using the multipurpose feeder
Paper guides
1
Size indicators
2
Stack height limiter
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1 Pull the multipurpose feeder tray down.
2 Grasp the extension, and gently pull it out until it is fully
extended.
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3 Prepare the paper for loading.
• Flex sheets of paper back and forth to loosen them, and
then fan them. Do not fold or crease the paper. Straighten
the edges on a level surface.
• Hold transparencies by the edges, and then fan them.
Straighten the edges on a level surface.
Note: Avoid touching the print side of the transparencies.
Be careful not to scratch them.
• Flex a stack of envelopes back and forth to loosen them,
and then fan them. Straighten the edges on a level surface.
4 Load the paper, and then adjust the paper guides so that they
lightly touch the edges of the paper stack.
• Load letter, A4, and transparencies with the recommended
print side facedown and the long edge of the paper
entering the printer first.
• Load A3, A5, B4, folio, legal, and statement paper with the
recommended print side facedown and the short edge of
the paper entering the printer first.
Notes:
– Adjust the additional paper guide to accommodate
SRA3 and 12 x 19 paper sizes.
– Do not exceed the maximum stack height by forcing
paper under the stack height limiter.
• Load envelopes with the flap side up.
Warning—Potential Damage: Never use envelopes
with stamps, clasps, snaps, windows, coated linings, or
self-stick adhesives. These envelopes may severely
damage the printer.
Note: Load only one size and type of paper at a time.
5 Make sure the paper is as far into the multipurpose feeder as
it will go with very gentle pushing. Paper should lie flat in the
multipurpose feeder. Make sure the paper fits loosely in the
multipurpose feeder and is not bent or wrinkled.
6 From the control panel, set the Paper Size and Paper Type.
Setting the Paper Size and Paper Type
The Paper Size setting is determined by the position of the paper
guides in the tray for all trays except the multipurpose feeder. The
Paper Size setting for the multipurpose feeder must be set
manually. The factory default Paper Type setting is Plain Paper. The
Paper Type setting must be set manually for all trays that do not
contain plain paper.
1 Make sure the printer is on and Ready appears.
2 From the control panel, touch
3 Touch Paper Menu.
4 Touch Paper Size/Type.
5 Touch the tray number, or touch MP Feeder Size.
6 Touch
repeatedly until the desired size appears.
7 Touch Submit.
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Copying
Copying using the ADF
1 Load an original document faceup, short-edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper
guides.
3 On the home screen, touch Copy, or use the keypad to enter
the number of copies.
The copy screen appears.
4 Change the copy settings as needed.
5 Touch Copy It.
Copying using the scanner glass (flatbed)
1 Place an original document facedown on the scanner glass in
the upper left corner.
2 On the home screen, touch Copy, or use the keypad to enter
the number of copies.
The copy screen appears.
3 Change the copy settings as needed.
4 Touch Copy It.
5 Place the next document on the scanner glass, and then touch
Scan Next if you have more pages to scan, or touch Finish the
Job if you are done.
Touching Finish the Job returns the printer to the copy screen.
Copying from one size to another
1 Load an original document faceup, short-edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper
guides.
3 On the home screen, touch Copy.
4 Touch Copy from, and then identify the size of the original
document.
5 Touch Copy to, and then select the size you want the copy to
be.
Note: If you select a paper size that is different from the “Copy
from” size, the printer will scale the size automatically.
6 Touch Copy It.
Copying a document that contains mixed paper sizes
Use the ADF to copy an original document that contains mixed
paper sizes. Depending on the paper sizes loaded and the “Copy
to” and “Copy from” settings, each copy is either printed on mixed
paper sizes (Example 1) or scaled to fit a single paper size (Example
2).
Example 1: Copying to mixed paper
sizes
The printer has two paper trays, one tray loaded with letter-size
paper and the other with legal-size paper. A document that
contains letter- and legal-size pages needs to be copied.
1 Load an original document faceup, short-edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper
guides.
3 On the home screen, touch Copy.
4 Touch Copy from, and then touch Mixed Sizes.
5 Touch Copy to, and then touch Auto Size Match.
6 Touch Copy It.
The scanner identifies the mixed paper sizes as they scan.
Copies are printed on mixed paper sizes corresponding to the
paper sizes of the original document.
Example 2: Copying to a single paper
size
The printer has one paper tray, loaded with letter-size paper. A
document that contains letter- and legal-size pages needs to be
copied.
1 Load an original document faceup, short-edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper
guides.
3 On the home screen, touch Copy.
4 Touch Copy from, and then touch Mixed Letter/Legal.
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5 Touch Copy to, and then touch Letter.
6 Touch Copy It.
The scanner identifies the mixed paper sizes as they scan and
then scales the legal-size pages to print on letter-size paper.
Copying on both sides of the paper (duplexing)
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper
guides.
3 On the home screen, touch Copy.
4 From the Sides (Duplex) area, touch the button that looks the
way you want your copies duplexed.
The first number represents sides of the original documents;
the second number represents sides of the copy. For example,
select 1-sided to 2-sided if you have 1-sided original
documents and you want 2-sided copies.
5 Touch Copy It.
1 Load an original document faceup and short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper
guides.
3 On the home screen, touch Copy.
4 Select a duplex setting.
5 Touch Options.
6 Touch Paper Saver.
7 Select the output you want.
For example, if you have four portrait-oriented original
documents that you want copied to the same side of one sheet,
touch 4 on 1 Portrait.
8 Touch Print Page Borders if you want a box drawn around
each page of the copies.
9 Touch Done.
10 Touch Copy It.
Faxing
4 Enter the fax number or a shortcut using the touch screen or
keypad.
To add recipients, touch Next Number, and then type the
recipient's telephone number or shortcut number, or search
the address book.
Note: To place a dial pause within a fax number, press . The
dial pause appears as a comma in the Fax to: box. Use this
feature if you need to dial an outside line first.
5 Touch Fax It.
Printing
Printing a document from Windows
1 With a document open, click File ª Print.
2 Click Properties, Preferences, Options, or Setup.
3 Adjust the settings.
4 Click OK.
5 Click OK or Print.
Copying multiple pages onto a single sheet
In order to save paper, you can copy either two or four consecutive
pages of a multiple-page document onto a single sheet of paper.
Notes:
• The Paper Size must be set to Letter, Legal, A4, or B5 JIS.
• The Copy Size must be set to 100%.
Sending a fax using the control panel
1 Load an original document faceup, short-edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper
guides.
3 On the home screen, touch Fax.
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Printing confidential and other held jobs
Holding jobs in the printer
When sending a job to the printer, you can specify in the Print
Properties that you want the printer to hold the job in memory
until you start the job from the control panel. All print jobs that
can be initiated by the user at the printer are called held jobs.
Note: Confidential, Repeat, Reserve, and Verify print jobs may be
deleted if the printer requires extra memory to process additional
held jobs.
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Job type Description
Confidential When you send a Confidential print job to
the printer, you must create a PIN in Print
Properties. The PIN must be four digits using
the numbers 0–9. The job is held in printer
memory until you enter the PIN from the
control panel and choose to print or delete
the job.
Repeat When you send a Repeat print job, the
printer prints all requested copies of the job
and stores the job in memory so you can
print additional copies later. You can print
additional copies as long as the job remains
stored in memory.
Reserve When you send a Reserve print job, the
printer does not print the job immediately.
It stores the job in memory so you can print
the job later. The job is held in memory until
you delete it from the Held Jobs menu.
Verify When you send a Verify print job, the printer
prints one copy and holds the remaining
copies in printer memory. Verify lets you
examine the first copy to see if it is
satisfactory before printing the remaining
copies. Once all copies are printed, the job is
automatically deleted from printer memory.
Printing confidential and other held jobs from Windows
1 With a document open, click File ª Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click Other Options, and then click Print and Hold.
4 Select your job type (Confidential, Reserve, Repeat, or Verify),
and then assign a user name. For a confidential job, also enter
a four-digit PIN.
5 Click OK or Print, and then go to the printer to release the job.
6 On the home screen, touch Held jobs.
7 Touch your user name.
Note: A maximum of 500 results can be displayed for held
jobs. If your name does not appear, touch until your name
appears, or touch Search Held Jobs if there are a large
number of held jobs in the printer.
8 Touch Confidential Jobs.
9 Enter your PIN.
10 Touch the job you want to print.
11 Touch Print, or touch
and then touch Print.
Confidential and Verify print jobs are automatically deleted from
memory after they print. Repeat and Reserve jobs continue to be
held in the printer until you choose to delete them.
to increase the number of copies,
Printing from a USB flash memory device
A USB Direct interface is located on the control panel. Insert a USB
flash memory device to print supported file types. Supported file
types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx,
and .dcx.
Many USB flash memory devices are tested and approved for use
with the printer. For more information, visit the Lexmark Web site
at www.lexmark.com.
Notes:
• Hi-Speed USB devices must support the Full-speed standard.
Devices supporting only USB Low-speed capabilities are not
supported.
• USB devices must support the FAT (File Allocation Tables)
system. Devices formatted with NTFS (New Technology File
System) or any other file system are not supported.
• If selecting an encrypted .pdf file, enter the enter the file
password from the control panel.
• Before printing an encrypted .pdf file, enter the file password
from the control panel.
• You cannot print files for which you do not have printing
permissions.
To print from a USB flash memory device:
1 Make sure the printer is on and Ready or Busy appears.
2 Insert a USB flash memory device into the USB Direct interface.
Notes:
• If you insert the memory device when the printer requires
attention, such as when a jam has occurred, the printer
ignores the memory device.
• If you insert the memory device while the printer is
printing other jobs, Printer Busy appears. After the
other jobs are processed, you may need to view the held
jobs list to print documents from the flash memory device.
3 Touch the document you want to print.
Note: Folders found on the flash memory device appear as
folders. File names are appended by the extension type (for
example, .jpg).
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4 Touch if you want to increase the number of printed copies.
5 Touch Print.
Note: Do not remove the USB flash memory device from the
USB Direct interface until the document has finished printing.
If you leave the USB flash memory device in the printer after
leaving the initial USB menu screen, you can still print .pdf's
from the USB flash memory device as held jobs.
Canceling a print job from the control panel
If the job is formatting or already printing, and Cancel a job
appears on the display, touch Cancel Job on the touch screen.
A “Canceling job” screen appears. Once the job is canceled, the
home screen appears.
Maintaining the printer
Replacing supplies
Replacing the waste toner box
Replace the waste toner box when 82 Replace waste toner
box appears. The printer will not continue printing until the waste
toner box is replaced.
Waste toner box
1
Door E6
2
Door E
3
Printhead lens cleaner
4
E6 Door tab
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1 Unpack the replacement waste toner box and accessories.
2 Open Door E (front printer door).
Warning—Potential Damage: To avoid overexposing the
photoconductors, do not leave the door open for more than
10 minutes.
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3 Grasp the E6 Door tab, and then push the door down.
5 Remove the waste toner box.
7 Place the waste toner box in the recycling bag.
4 Remove the old printhead lens cleaner from Door E, and then
discard it.
6 Place the plastic cover over the waste toner box.
8 Use the new printhead lens cleaner to clean the printhead
lenses.
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9 Insert the new waste toner box.
11 Close Door E6.
photoconductors when 84 Replace color pc units
appears.
1 Open Door E (front printer door).
10 Place the new printhead lens cleaner in the notches of Door E.
12 Close Door E.
13 Remove all paper from the printer paper path.
Visit www.lexmark.com/recycling to learn how to recycle the
waste toner box.
Replacing a photoconductor
Replace the black photoconductor when 84 Replace black
pc unit appears. Replace the cyan, magenta, and yellow
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Warning—Potential Damage: To avoid overexposing the
photoconductors, do not leave the door open for more than
10 minutes.
2 Release the bar by pressing the E5 button located on the
bottom of the E5 latch, lift the E5 latch, and then press the bar
down.
3 Remove the photoconductor(s) specified on the display.
Photoconductor color Opening name
Black E1
Cyan E2
Magenta E3
Yellow E4
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4 Unpack the replacement photoconductor.
5 Align and insert the end of the photoconductor.
6 Remove the tape from the top of the photoconductor.
7 Press the button forward to insert the photoconductor while
removing the casing.
8 Lift the bar up, and then press latch E5 down so that it holds
the bar in position.
9 Close Door E.
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Replacing a toner cartridge
Replace the specified toner cartridge (cyan, magenta, yellow, or
black) when 88 Replace <color> toner appears. The
printer will not continue printing until the specified cartridge is
replaced.
1 Make sure the printer is on and Ready or 88 Replace
<color> toner appears.
2 Unpack the new cartridge, and set it near the printer.
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3 Open Door E (front printer door).
4 Unlock the specified cartridge by turning the cartridge
counterclockwise until the arrow-shaped handle points
toward the unlock symbol.
5 Remove the cartridge by gently pulling it away from the
printer.
6 Align the arrow-shaped handle with the unlock symbol, and
then insert the toner cartridge all the way into the opening.
7 Lock the cartridge by turning the arrow-shaped cartridge
handle clockwise until it points toward the lock symbol.
8 Close Door E.
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Cleaning the exterior of the printer
1 Make sure that the printer is turned off and unplugged from
the wall outlet.
CAUTION—SHOCK HAZARD: To avoid the risk of
electric shock, unplug the power cord from the wall
outlet and disconnect all cables to the printer before
proceeding.
2 Remove paper from the paper support and paper exit tray.
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3 Dampen a clean, lint-free cloth with water.
Warning—Potential Damage: Do not use household
cleaners or detergents, as they may damage the finish of the
printer.
4 Wipe only the outside of the printer, making sure to remove
any ink residue that has accumulated on the paper exit tray.
Warning—Potential Damage: Using a damp cloth to clean
the interior may cause damage to your printer.
5 Make sure the paper support and paper exit tray are dry before
beginning a new print job.
Cleaning the scanner glass
Clean the scanner glass if you encounter print quality problems,
such as streaks on copied or scanned images.
1 Slightly dampen a soft, lint-free cloth or paper towel with
water.
2 Open the scanner cover.
3 Wipe the scanner glass until it is clean and dry.
4 Wipe the white underside of the scanner cover until it is clean
and dry.
5 Close the scanner cover.
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