Lexmark X850E, X852E, X854E User Manual

Information guide

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Information guide

There are numerous pub lications a vai lable to help you
understand the MFP and its functions. This page will
help you locate pub lications and other information for
the MFP.

Help pages

There are Help pages resident in the MFP. Each t opic
can be printed individually, or select Print All to print
all of them.

Help Item Use it to

Information Guide

(this page)

Copying Make copies and change

E-mail Send jobs to e-mail addresses.
Faxing Scan items and fax them to one or

FTP Scan items and send them to an

Supplies Guide Order supplies.

For additional help information, touch the question
mark on the bottom of the touch screen, or see the
User’s Guide on the Software and Publications CD.

Locate additional information.

settings.

more recipients.

FTP site.

Software and Publications CD

The Software and Publications CD was shipped with
the MFP and contains the necessary MFP drivers to
get the MFP up and running.

The Software and Publications CD also includes the

User’s Guid e, Setup sheet, Menus and Messages
Guide, and a copy of the Help pages.

The User’s Guide provides inf ormation about loadi ng
media, ordering supplies, troubleshooting, clearing
jams, and removing options. It also includes
administrative support information.

The Menus and Messages Guide pro vides information
to change the MFP settings. It describes the menus
available, the menu items under each menu, and the
values available.

The Software and Publications CD may also contain
MFP utilities, screen fonts, and additional
documentation.

Lexmark Web site

Copies of the User’s Guide, Setup sheet, Menus and
Messages Guide, and Help pages are av ailable on the

Lexmark Web site at www.lexmark.com.

Other languages

Setup sheet

The Setup sheet packaged with the MFP provides
information about setting up the MFP.

The User’s Guide, Setup sheet, Menus and Messages
Guide, and Help pages are also available in other
languages.

Copy guide

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Copy guide

Quick copy

1 Place the original document face- up in the

automatic document f eeder or f ac e-down on th e
flatbed.

Adjust the paper guides when using the ADF.

2 Press Start on the numeric pad.

Note: If an LDSS profile has been install ed, you

may receive an error when attempting a
quick cop y. Contact your System
Administrator for assistance.

Multi-page copies

1 Place the original document face- up in the

automatic document f eeder or f ac e-down on th e
flatbed.

Adjust the paper guides when using the ADF.

6 Change the copy options to meet your

requirements.
7 Touch Copy It.
8 Touch Scan Next if you have more pages to

scan, or touch Finish the Job if you are done.

Touching Fini sh the Job returns the MFP to the

copy screen.
9 Touch Home when you are finished.

Job Interrupt

Job interrupt pauses the current print job and prints
copies.

Note: The Job Interrupt setting must be On for

this feature to function.

1 Place the original document face-up in the

automatic document feeder or f ace-do wn on the

flatbed.

Adjust the paper guides when using the ADF.

2 Touch Copy on the home screen, or use the

numeric keypad to speci fy the number of copies
you want.

Once you touch Copy or enter the number of
copies, the touc h s creen automati call y changes
to the copy settings menu.

3 Change the copy options to meet your

requirements.

4 Touch Copy It.

Using the flatbed

If you are using the flatbed (sc anner glass) to make
copies:

1 Open the document cov er.

2 Place the document face-down on the scanner

flatbed.
3 Close the document cover.
4 Touch Copy on the home screen, or press Start

on the numeric pad.

For Copy, continue with step 5.

For Start, proceed with step 8.
5 Set the number of copies.

2 Press Start on the numeric pad.

Note: If an LDSS profile has been install ed, you

may receive an error when attempting a
quick copy. Contact your System
Administrator for assistance.

Copy options

Copy From: Enter the size of the original document.

When Original Size is set to Auto Size Sense or
Mixed Size s, y ou can scan dif fer ent siz e original
documents (for example, lett er and legal size
pages). They will be scaled automatically to fit
the selected output media size.

Copy To: Choose the siz e and type of paper on which
your copies will be printed. If the size selected differs
from the Copy From size, the MFP automatical ly
scales the copy to fit on the output size.

Scale: Reduces or enlarges the copy between 25%
and 400%. When Auto appears, the cop y image will be
scaled automatically to match the difference in the
Copy From and Copy To sizes. Touching the arrow to
the left lowers the value by 1%; touching the arrow to
the right increases the value by 1%. Holding your
finger on an arrow makes a continuous increment.

Darkness: Adjusts how light o r d a r k your co p ie s will
turn out in relation to the original document.

Printed Image: Touch this icon when copying halftone
photographs or graphics such as documents printed
on a laser printer or pages from a magazine or
newspaper that are composed primarily of images. For
original documents that are a mixture of text, line
drawings, or other graphics, leave Printed Image off.

Sides (Duplex): Prints copies on 1 or 2 sides, mak es
2-sided copies (duple x) of 2-sided originals, 2-sided
copies from 1-sided originals, or 1-sided copies
(simplex) from 2-sided originals.

Note: For 2-sided output, you must have a

duplex unit attached to your printer.

Copy guide

Page 2 of 3

Options: Opens a screen to change Paper Saver,
Advanced Imaging, Separat or Sheets, Margin Shift,
Edge Erase, Date/Time Stamp, Message Overlay,
Content, or Advanced Duplex settings.

Paper Saver: Takes two or more sheets of an
original document and prints them together on
the same page. Touching Print Page Borders
adds or removes the outl ine border sur rounding
the original document pages on the output page.

Create Booklet: Creates a sequen ce of collated
output that, when folded in half, fo rms a booklet
half the page size of the original documents and
with all the pages in order.

Collate: Stacks the print job in sequence when printi ng
multiple copies of a document. The default setting for
Collate is on; the output pages of your copies wil l be
ordered (1, 2, 3 ) (1 ,2,3) (1,2,3). If you wa nt all the
copies of each page to remain together, turn Collate
off, and your copies will be ordered (1,1,1) (2,2,2)
(3,3,3).

Advanced Imaging: Select this feature to adjus t
Background Removal, Contrast, and Shadow
Detail before you copy the document.

Custom Job (Job Build): Combines multiple
scanning jobs into a single job.

Separator Sheets: Places a blank piece of
paper between each copy of the copying job.
The separator sheets can be drawn from a bin
with a different ki nd or color of paper from your
copies.

Margin Shift: Increases the size of the margin
the specified distance. This can be useful in
providing space to bind or hole-punch copies. If
the additional margin is too large , the copy will
be cropped.

Edge Erase: Eliminates smudge s or information
around the edges of your document. You can
choose to eliminate an equal area around all f our
sides of the paper, or pick a particular edge.
Edge Erase will erase whatever is within the
area selected, leaving nothing printed on that
portion of the paper.

Date/Time Stamp: Turns the Date/Time Stamp

on and prints the date and time at the top of

every page.

Overlay: Creates a watermark (or message)

that overlays the content of your copy. You can

choose between Urgent, Confidential, Copy, and

Draft. The word you pick will appear, faint ly, in

large print across each page.

Note: A custom overlay can be created by the

System Administrator . An additi onal icon
with that message will then be available .

Content: Select the content of the original

document to enhance cop y quality. Choose Text

for original doc uments that are mostly te xt or line

art. Choose Text/Photo when the original

documents are a mixture of t e xt and gr aphics or

pictures. Choose Photograph when the original

document is a high-quality photograph or inkjet

print. Choose Printed Image when copying

halftone photographs or graphics such as

documents printed on a laser printer or pages

from a magazine or newspaper that are

composed primarily of images.

Copy guide

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Advanced Duplex: Controls how many sides

and what orientation your original document

has, and whether your original documents are

bound along the long edge or the short edge.

E-mail guide

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E-mail guide

The MFP can be used to e-mail scanned documents to
one or more recipients.

Sending an e-mail from the MFP can be done by typing
the e-mail address, using a shortcut number, or using
the address book.

Entering an e-mail address

1 Place the original document in the automatic

document feeder face-up or on the flatbed face-

down.

Adjust the paper guides when using the ADF.
2 Touch E-mail on the home screen.

3 Enter the recipient's address.

Add recipients by touching Ne xt Address and

then entering the recipient's address or shortcut

number.
4 Touch E-mail It.

4 Enter the name or part of the name you are

searching for, and then touch Search.

5 Touch the name that you want to add to the To:

field.
Add recipients by touching Ne xt Address and

then entering the recipient's addres s or shortcut
number or searching the address book.

6 Touch E-mail It.

E-mail options

Original Size: Enter the size of the original document .

When Original Size is set to Auto Size Sense or
Mixed Size s, y ou can scan dif fer ent siz e original
documents (for example, lett er and legal size
pages). They will be scaled automatically to fit
the selected output media size.

Sides (Duplex): Tells the MFP if your original
document is simplex (printed on one side) or duplex
(printed on both sides). This lets the scanner know
what needs to be scanned for inclusion in the e-mail.

Using a shortcut number

1 Place the original document in the automatic

document feeder face-up or on the flatbed face-

down.

Adjust the paper guides when using the ADF.
2 Press # on the numeric pad, and then enter the

recipient's shortcut number.

Add recipients by touching Ne xt Address and

then entering the recipient's shortcut number or

address.
3 Touch E-mail It.

Using the address book

1 Place the original document in the automatic

document feeder face-up or on the flatbed face-

down.

Adjust the paper guides when using the ADF.
2 Touch E-mail on the home screen.

3 Touch Search Address Book.

Orientation: Tells the MFP whether the original
document is portrait or landscape.

Binding: Tells the MFP whether the original document
is bound on the long-edge or short-edge side.

E-mail Subject: Enters a subject line for the e-mail.
You can enter up to 255 characters.

E-mail Message: Enters a message that will be sent
with the scanned attachment.

Resolution: Adjusts the quality of your output
document.

Note: Increasing resolution will increase the

amount of time and size of the file to be
sent.

Send As: Sets the output (PDF, TIFF, or JPEG) for the
scanned image.

PDF output is a single file.
TIFF output is a single file. If Multi-page TIFF is

turned off in the Configuration menu, then TIFF
saves one page each in a series of files.

JPEG saves one page in each file. When

multiple pages are scanned, t he output will be a

series of files.

Content: Tells the MFP the original document type.
Choose from Text, Text/Photo, or Photo . Col or can be
turned on or off with any of the Content choices.
Content affects the quality and size of your e-mail.

Advanced Options: Accesses Advanced Imaging,
Custom Job, Transmission Log, Scan Previe w, Edge
Erase, or Darkness settings.

Advanced Imagin g: Select this feature to adju st

Background Removal, Contrast, and Shadow

Detail before you copy the document.

Custom Job (Job Build): Combines multiple

scanning jobs into a single job.

E-mail guide

Page 2 of 2

Transmission Log: Prints the transmission log

or transmission error log.

Scan Preview: Displays the first pages of the

image before it is included in the e-mail. When

the first page is scanned, the scanning is paused

and a preview image appears.

Edge Erase: Eliminate smudges or inf o rmation

around the edges of your document. You can

choose to eliminate an equal area around all f our

sides of the paper, or pick a particular edge.

Darkness: Adjusts how light or dark your

scanned e-mails will turn out.

Fax guide

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Fax guide

The fax function lets you scan items and fax them to
one or more recipients. Sending a fax from the MFP
can be done by typing the f ax number , usi ng a shortcut
number, or using the address book.

Note: To place a one-second dialing pause within a fax
number, use the Dial Pause button.

The dial pause will appear as a comma in the F ax

to: box. Use this feature if you need to dial an

outside line first.

Entering the fax number

1 Place the original document in the automatic

document feeder face-up or on the flatbed face-

down.

Adjust the paper guides when using the ADF.
2 Touch Fax on the home screen.
3 Enter the recipient's telephone number.

Add recipients by touching Ne xt Number and

then entering the recipient's telephone number

or shortcut number, or search the address book.
4 Touch Fax It.

Using the address book

1 Place the original document in the automatic

document feeder face-up or on the flatbed face­down.

Adjust the paper guides when using the ADF.
2 Touch Fax on the home screen.
3 Touch Search Address Book.
4 Enter the name or part of the name you are

searching for, and then touch Search.
5 Touch the name you want to add to the To: field.

Add recipients by touching Next Number and

then entering the recipient's address, shortcut

number, or searching the address book.
6 Touch Fax It.

Fax options

Original Size: Enter the size of the original document .

Set to Auto Size Sense or Mixed Sizes to scan

different size original documents (for example,

letter and legal size pages). The y are

automatically scaled to fit the output media size.

Content: Set the original document type. Choose Text,
Text/Photo, or Photo. Content affects the quality and
size of your scan by selecting how the scanner will
handle the information on the original document.

Using a shortcut number

1 Place the original document in the automatic

document feeder face-up or on the flatbed face­down.

Adjust the paper guides when using the ADF.

2 Press # on the numeric pad, and then enter the

recipient's shortcut number.
Add recipients by touching Ne xt Number and

then entering the recipient's shortcut number or
address.

3 Touch Fax It.

Sides (Duplex): Tells the MFP if your original
document is simplex (printed on one side) or duplex
(printed on both sides). This lets the scanner know
what needs to be scanned for inclusion in the fax.

Resolution: Adjusts the quality of your output
document. If you are faxing a photograph, a drawing
with fine lines, or a document with very small text,
increase the Resolution setting. Standard is suitable
for most documents. Use Fine for documents with
small print. Use Super fine f or original documents wit h
fine detail. Use Ultra fine f or documents with pictures or
photographs.

Darkness: Adjusts how light or dark y our faxes will turn
out in relation to the original document.

Advanced Options: Accesses Delayed Send,
Advanced Imaging, Custom Job, Transmission Log,

Scan Preview, Edge Erase, Advanced Duplex, or Fax
Queue settings.

Delayed Send: Sets up a fax to be sent at a later time or
date. After setting up your fax, select Delayed Send,
enter the time and date you would like to transmit your
fax, and then touch Done.

Note: If the device is powered off when the delayed fax is
due to be sent, the fax is sent the next time the MFP is
powered up.

Advanced Imaging: Select this feature to adjust
Background Removal, Contrast, and Shadow Detail
before you copy the document.

Custom Job (Job Build): Combines multiple scanning
jobs into a single job.

Transmission Log: Prints the transmission log or
transmission error log.

Scan Preview: Displays the image before it is included
in the fax. When a page is scanned, the scanning is
paused, and a preview image appears.

Edge Erase: Eliminates smudges or information around
the edges of the document. You can eliminate an equal
area around all four sides of the paper, or pick a
particular edge.

Advanced Duplex: Controls how many sides and what
orientation the original document has, and whether your
original documents are bound along the long edge or the
short edge.

Fax guide

Page 2 of 2

FTP guide

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FTP guide

The MFP scanner lets you scan documents directly to
an FTP server.

Note: Only one FTP address may be sent to at

a time.

Entering the FTP address

1 Place the original document in the automatic

document feeder face-up or on the flatbed face-

down.
2 Touch FTP on the home screen.
3 Enter the FTP address.
4 Touch Send It.

Using a shortcut number

1 Place the original document in the automatic

document feeder face-up or on the flatbed face-

down.

pages). They will be scaled automatically to fit
the selected output media size.

Sides (Duplex): Tells the MFP if your original
document is simplex (printed on one side) or duplex
(printed on both sides). This lets the scanner know
what needs to be scanned f or inclusion in the file being
sent to the FTP site.

Orientation: Tells the MFP whether the original
document is portrait or landscape.

Binding: Tells the MFP whether the original document
is bound on the long-edge or short-edge side.

Base File Name: Enter a file name. The def aul t val ue
is the word image. A timestamp is added to the file
name to prev ent ov e rwriting files of th e same name at
the FTP site.

Note: There is a 53-character limit for the file

name.

Resolution: Adjusts the quality of your output
document.

2 Press # on the numeric pad, and then enter the

FTP shortcut number.
3 Touch Send It.

Using the address book

1 Place the original document in the automatic

document feeder face-up or on the flatbed face-

down.
2 Touch FTP on the home screen.
3 Touch Search Address Book.
4 Enter the name or part of the name you are

searching for, and then touch Search.
5 Touch the name that you want to add to the To:

field.
6 Touch Send It.

FTP options

Original Size: Enter the size of the original document.

Note: Increasing resolution will increase the

amount of time and size of the file to be
sent.

Send As: Sets the output (PDF, TIFF, or JPEG) for the
scanned image.

PDF output is a single file.
TIFF output is a single file. If Multi-page TIFF is

turned off in the Configuration menu, then TIFF
saves one page each in a series of files.

JPEG saves one page in each file. When
multiple pages are scanned, t he output wil l be a
series of files.

Content: Tells the MFP the original document type.
Choose from Text, Text/Photo, or Photo. Color can be
turned on or off with any of the Content choices.
Content affects the quality and size of your FTP file.

Advanced Options: Accesses Advanced Imaging,
Custom Job, Transmission Log, Scan Preview, Edge
Erase, or Darkness settings.

When Original Size is set to Auto Size Sense or

Mixed Sizes , y ou can scan diff er ent size o riginal

documents (for example, letter and legal size

Advanced Imaging: Select this feature to adjus t
Background Removal, Contrast, and Shadow
Detail before you scan the document.

Custom Job (Job Build): Combines multiple

scanning jobs into a single job.

Transmission Log: Prints the transmission log

or transmission error log.

Scan Preview: Displays the first pages of the

image before i t is i ncluded i n the FTP f ile . When

the first page is scanned, the scanning is paused

and a preview image appears.

Edge Erase: Eliminates smudges or inf ormation

around the edges of your document. You can

choose to eliminate an equal area around all f our

sides, or pic k a particular edge. Edge Er ase wil l

erase whatever is within the area selected and

leave nothing printed on that portion of the

paper.

FTP guide

Page 2 of 2

Darkness: Adjusts how light or dark your

scanned FTP documents will turn out.

Supplies guide

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Supplies guide

Ordering a toner cartridge or photoconductor

When the Toner Low message appears, you should order a new toner cartridge.
When the PC unit life warning message appears, you should order a new photoconductor.
You need to have a new toner cartridge or photoconductor avail able when the current one no longer prints

satisfactorily. The following tabl e li sts the part numbers for ordering these items.

Part number Description

X850S21G
X850S22G

Toner cartridge
Photoconductor